Your NGO Name

PAYMENT REQUEST FORM

Description Quantity Cost

Total Cost:

Budget Code:

Requested By: Date:

Authorised By: Date:

Issued By: Date:

 Your NGO Name
PAYMENT VOUCHER No. 0001

Office: Date:

Currency:

Payee Description Acc Code Amount

Total

Cash/Cheque No.: Requested By:

(delete as applicable)
Authorised By:

Attach invoices, receipts, or other paperwork to this voucher

Your NGO Name

PAYMENT VOUCHER No. 0002

Office: Date:

Currency:

Payee Description Acc Code Amount

Total

Cash/Cheque No.: Requested By:

(delete as applicable)
Authorised By:

Attach invoices, receipts, or other paperwork to this voucher

 Your NGO Name
FLOAT REQUEST FORM
Part One
Name:

Amount Requested (in words):

Amount Requested (in figures):

Purpose of Float:

Budget Code:

Float Authorised by:

Float Received by:

Date:

Details entered into Float Register

Part Two
Cash Returned:

Receipts Submitted:

Original Float:

Difference:

Received by:

Date:

Details entered into Float Register

Journal entd on Consolidation Form
 Your NGO Name
SALARY SHEET

Office: Currency: Month:

Gross Pay Allowances Deductions Other Net Pay Name Signature

Tax

Prepared By: Paid By: Authorised By:

Date: Date: Date:

 Your NGO Name
LOAN REQUEST FORM / LOAN RECORD

Request
Person requesting loan:

Purpose of loan:

Terms of loan
Loan amount: Monthly repayments:
Repayment start date: Repayment period:

Authorised by: Signed: Date:

Loan received by: Signed: Date:

Repayment Plan:
Date Amount Payment Balance Payment Signed
Outstanding Due c/f Made?

NOTE: Giving interest free loans can have tax implications in some countries
NOTE: Loans issued and repayments must also be entered on the Loan Monthly Control Sheet
 Your NGO Name
PETTY CASH FORM Page of

Office: Currency: Period:

Ref. Description Total Accounts Codes

No.

Column Totals

Cash Reconciliation Cash Count

Total float amount Prepared By:
- Petty cash spent
= expected cash in box Date:
Comments
Authorised By:

Date:

Total in tin:
 Your NGO Name
PETTY CASH VOUCHER No. 0001

Currency: Date:

Description Amount Budget Code

Total

Authorised By:

Received By:

Attach invoices, receipts, or other paperwork to this voucher

 Your NGO Name
CASH COUNT FORM

Office: Currency:

Month:

Note Quantity Amount

Cash in safe
x -
x -
x -
x -
x -
x -
x -
Total cash in safe: -

Cash book balance:

Difference: 0.00

Comments:

Prepared by:

Date:
 Your NGO Name
BANK RECONCILIATION FORM
Office: Currency: Month:

Bank Statement Date: Bank Statement Sheet Number:

Amount
Balance on bank statement
Less payments in accounts, not on statement (eg unpresented cheques)

Total Deduction:

Less receipts on statements not in accounts (eg income received by bank)

Total Deduction:

Plus payments on statements not in accounts (eg bank charges)

Total Addition:

Plus receipts in accounts not on statement (eg income not yet banked)

Total Addition:

Adjusted balance on the bank statement:

Balance on bankbook:

Prepared by: Date:

Remarks:
 Your NGO Name
RECEIPT VOUCHER No. 0001

Office: Date:

Currency:

Received From Description Amount Budget Code

Total

Cash/Cheque Received By:

(delete as applicable)
Received From:

Attach paperwork to this voucher

Your NGO Name

RECEIPT VOUCHER No. 0002

Office: Date:

Currency:

Received From Description Amount Budget Code

Total

Cash/Cheque Received By:

(delete as applicable)
Received From:
Attach paperwork to this voucher
 Your NGO Name
JOURNAL VOUCHER NO:

Office: Month: Year:

Ref. Description Account Debit Credit

No. Code

Column Totals

Prepared By: Date:

Authorised By: Date:

Your NGO Name

JOURNAL VOUCHER NO:

Office: Month: Year:

Ref. Description Account Debit Credit

No. Code

Column Totals

Prepared By: Date:

Authorised By: Date: