School of Engineering / Student Services, 3 Oct 2011, updated 23 Sep 2016/ RV [English, JL]

DOCTORAL STUDENT ADMISSIONS

Doctoral Programme
Applicant Supervising professor Dean Student Services
Committee, rapporteur

1. Interest in doctoral studies

2. Seeking information and

preparing application
documents

3. Negotiation on doctoral studies and the contents of

research

4. Application assessment

5.1. No further preparation 5. Recommendation

of application, no that the applicant be
submission of application no admitted
for graduate studies
yes

6. Finalisation and submission

7. Received application
of application

8. Rapporteur checks
application and attached
documents

9. Application supplemented
as necessary

11.2. Possible submission of 10. Proposal for applicants

request for rectification to be admitted

11. Decisions on
11.1. Received letter no applicants to be yes
concerning deans decision: admitted
rejected

12. Receives decision on

applicants to be admitted

13. Acceptance of the study

place at eAge

15. Received a certificate of 14. Registration of right to

student status and a letter study into student register
concerning deans decision:
admitted

16. Beginning of doctoral

studies
 School of Engineering / Student Services 3 Oct 2011, updated 23 Sep 2016/ RV [English, JL]

DOCTORAL STUDENT ADMISSIONS WRITTEN PROCESS DESCRIPTION

PROCESS:

1. Interest in doctoral studies (Applicant)

The applicant contacts the supervising professor for the first time and the supervising professor finds the idea interesting.

2. Seeking information and preparing application documents (Applicant)

Additional information is available on the Into site.

3. Negotiation on doctoral studies and the contents of research (Applicant, supervising professor)
The applicant presents their application to the supervising professor.

4. Application assessment (Supervising professor)

The supervising professor familiarises themselves with the application.

5. Recommendation that the applicant be admitted (Supervising professor)

The supervising professor signs the application and issues a statement recommending admission.

5.1 No further preparation of application, no submission of application for graduate studies (Applicant)

6. Finalisation and submission of application (Applicant)

The applicant submits the application electronically into the eAge system and delivers signed paper copies to the
university.

7. Received application, assessment application and eligibility for doctoral studies, request for supplementary
material if needed (Doctoral Programme Committee, Rapporteur)

8. Rapporteur checks application and attached documents (Rapporteur)

9. Application supplemented as necessary (Applicant)

The rapporteur requests any required supporting materials for the application.

10. Proposal for applicants to be admitted (Doctoral Programme Committee)

The rapporteur prepares the application for decision. The Doctoral Programme Committee makes a proposal to the dean
regarding the applicants to be admitted.

11. Decisions on applicants to be admitted/rejected (Dean)

The dean makes decisions regarding the applicants to be admitted or rejected.

11.1. Received letter concerning deans decision: rejected (Applicant)

The rapporteur finalises the decision to reject, which is accompanied by instructions regarding the request for
rectification.

11.2. Possible submission of request for rectification (Applicant)

12. Receives decision on applicants to be admitted (Applicant)

13. Acceptance of the study place at eAge (Applicant)

14. Registration of right to study into student register (Student Services)

15. Received a certificate of student status and a letter concerning deans decision: admitted (Applicant)

16. Beginning of doctoral studies (Applicant)

The right to study of the student is valid as of the date of the acceptance of the study place at eAge.