Duba Green ISCCPP Project

MINUTES OF MEETING

HSE Management Meeting

DATE OF MEETING: 28-11-2016 TIME: 15:00

VENUE: Tractebel Conference Room

Introduction:

This meeting will be held weekly to ensure that CIS HSE Manual and
associated procedures are adhered to.

Attended By: Tractebel

Imam Hasan

Contractor CIS

Fidel Fernandez

Syed G.M. Shah

TES-ISS-MOM-HSE-0002
 Duba Green ISCCPP Project
MINUTES OF MEETING

HSE Management Meeting

DATE OF MEETING: 28-11-2016 TIME: 15:00

VENUE: Tractebel Conference Room

AGENDA

1. HSE Management Tracker.

2. CIS HSE Manning Levels.

3. Environmental Audit.

4. Site Security.

5. Project Medical Facilities.

6. Emergency Response.

7. Scaffolding and Competency.

8. Safety Committee Meetings.

9. Crane Driving Licenses.

10. Safety Representatives.

11. Camp & Welfare Facilities.

12. Electronic Gates & Speed Bump Installation

13. Installation of Light Poles at Security gates.

Any new Items for Agenda (Any other will be added during the meeting)

TES-ISS-MOM-HSE-0002
 Duba Green ISCCPP Project
MINUTES OF MEETING

HSE Management Meeting

DATE OF MEETING: 28-11-2016 TIME: 15:00

VENUE: Tractebel Conference Room

Reply/Responsibility Date of
Agenda Points Discussion
Sr. No Completion
Management tracker will now be replaced with A Dawson TR
1 Management Tracker these minutes of meeting to track and close out Closed
HSE Management issues.
CIS do not have the following HSE Personnel on Fidel CIS
power project site:
Deputy HSE To provide dates for the
Environmental In Charge mobilization of each the missing
Lifting/Rigging Supervisor CIS HSE personnel.
Azzam HSE In Charge
5 x HSE Officers (Power plant)
CIS HSE Manning
2 28-11-16
Levels
In addition there are also HSE personnel
missing from the substation project which may
affect the HSE manning levels on the power
project due to transfer coverage:
SSEM HSE Manager (Substation)
2 x HSE officers (Substation)

A Dawson TR
Environmental audit result was 3.2 out of a
SEC Environmental To email SEC Safety Manager Actioned
3 maximum 5. Audit report has not been shared
HSE Audit requesting a copy of the audit 21-11-2016
with Tractebel or CIS.
report.
Fidel CIS
To confirm the date and
There are many issues with the provision of
location of the meeting
4 Site Security security on site; these have been raised in the 28-11-16
arranged with CIS Senior
weekly management meeting.
Management and their Security
Contractor.
The medical review report from International A Dawson to transmit the Done.
SOS is to be transmitted by Tractebel to CIS. report to CIS.
Project Medical
5
Facilities CIS will review the recommendations within Fidel CIS to report back on
section 3 of the report and inform Tractebel actions to be taken. 05-12-2016
which actions will be taken.
CIS currently dont have a temporary fire truck Fidel CIS to report when the 28-11-16
for the construction site. temporary fire truck will be
delivered to site.
6 Emergency Response
CIS have not performed any evacuation drill as CIS are to arrange an 28-11-16
required by the contract. evacuation drill as soon as is
practical, date to be confirmed

TES-ISS-MOM-HSE-0002
 Duba Green ISCCPP Project
MINUTES OF MEETING

HSE Management Meeting

DATE OF MEETING: 28-11-2016 TIME: 15:00

VENUE: Tractebel Conference Room

by Fidel.

CIS now have a scaffolding inspector on site, CIS will provide a list of all CIS
there still some poor scaffolding practices being and subcontractor scaffolding
7 Scaffolding 28-11-16
observed by Tractebel HSE. supervision.

CIS to arrange a meeting for the

month of December 2016, and
Safety Committee CIS have not as yet held any safety committee
8 advise the date of the meeting. 28-11-16
Meetings meetings as required by SEC 5 Star.
Tractebel staff will participate
in the safety committee.
CIS are to ensure that ALL
On a recent safety inspection it was found that
Crane Driving drivers of cranes allowed onto
9 a CIS employee did not have the required Saudi For Info
Licenses site have the required Saudi
crane driving license.
crane driving license.
CIS need to ensure that the require number of CIS to provide Tractebel a list of 28-11-16
safety representatives are in place as per SEC 5 all site safety representatives,
Star requirements. and provide training to all
proposed new safety
representatives.
Safety
10
Representatives.
Tractebel will provide 5 persons who will Tractebel will provide the 28-11-16
require appropriate training. names of 5 persons for training
as safety representatives.

Electronic Gates & CIS to provide a date for final

Outstanding installation of electronic gates and
11 Speed Bumps at main installation and to inspect the 28-11-16
speed bumps at the main site access gate.
gate. speed bumps on a regular basis.
Lighting poles are installed,
Installation of lighting Outstanding installation of lighting poles at site however CIS to provide a date
12 28-11-16
poles at main gate. main access gate. when they are compete and
working.
CIS to ensure that all works For info
have appropriate risk
assessments prior to work
Some works on site only have Task Risk commencing.
Provision of method
Assessment (TRA), they should also have a copy
13 statements and risk
of the initial risk assessment provided prior to CIS and Tractebel HSE are to 05-12-16
assessments.
work commencing. perform an inspection of the
risk assessments currently on
site and provide a report on
their findings.
CIS to put in place a plan to
ensure that when power is lost
Electrical CIS respond slowly to loss of power in the appropriate action is taken in a
14 28-11-16
Emergencies. project offices and camp. prompt manner to restore
power.

TES-ISS-MOM-HSE-0002
 Duba Green ISCCPP Project
MINUTES OF MEETING

HSE Management Meeting

DATE OF MEETING: 28-11-2016 TIME: 15:00

VENUE: Tractebel Conference Room

NEW ITEMS
CIS is requested to close SOR in
SOR Closed Out
15 CIS respond slowly to close SOR raised by OE timely manner and summit Action
status
hard copy for OE Acceptance.
Waste Staging Areas:
Requested CIS to ensure that proper barricade CIS HSE
16. Waste Managements and signage are visible Action
And waste removal onsite is being done in
regular basis to avoid accumulation.
CIS is requested to prepare site HSE documents CIS HSE
and Site HSE Facilities and ensure that all HSE
17. Internal Audits Action
requirement s and standard followed on site
OE will issue a guideline for the documentation.

DATE OF NEXT MEETING: 28-11-2016 TIME: 15:30

VENUE: Tractebel Conference Room

TES-ISS-MOM-HSE-0002