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3.1.

1Work Resource:
A work resource is a resource that will be utilized for the project on a time basis.

Name or generic labels can be given.

Max units in terms of %.

3.1.2.Cost and Budget Resource :


A cost resource is a resource used to capture expenses or track against a
budget. Standard cost resources are assigned to tasks in order to keep track
of the expenses associated with the task, such as a travel expense, purchase
of hardware or software licenses, and so on.

A budget resource is a special type of cost resource that is used to keep


track of costs against the budget throughout the project lifecycle. Budget
resources can only be assigned to the project summary task and are used to
track the budget at the project level.

3.1.3.Material Resources :
A material resource is a resource that is measured by how many units of it are
used. For example, you may have a task to install carpeting, which requires carpet
as a material. If you purchase the carpet by the square foot, you can create a
material resource for the carpet and set its unit of measure to square foot. You
can also enter the cost per unit, and Microsoft Project will calculate the estimated
cost per task.

3.1.4.The Resource sheet :

To view information regarding the resources that have been allocated to your
project, select the Resource Sheet command in the Resource Views group on
the View tab. The Resource Sheet shows you all of the resources that you have
defined for your project and all of the pertinent information for each, including their
resource type, the maximum amount available, standard and overtime rates (for
human resources), accrual rate, and so on.
3.1.5 The Resource Information Dialog box :
In the Resource Sheet, if you double-click any of the fields for a resource,
the Resource Information dialog box will open. This dialog box contains all of the
information for the resource, grouped on four tabs. The General tab displays fields
that correspond to several of the columns in the Resource Sheet, including the
resources name, initials, group, resource type, and so on.

3.1.6 Resource Pool :


A resource pool is a single, central file that contains information for all the
resources being utilized across various projects for an organization. You can
use a resource pool to view available resources, view resource allocation
across projects, and identify assignment conflicts.

Resources pools are created by saving a blank project file that contains only
the resource pool information. If your organization uses an enterprise
resource pool through Microsoft PPM, you dont need to create another
resource pool.
3.1.7 The share Resources Dialog Box :
After you have created a resource pool, all the information for the resources
such as assignments, cost rates, and availability are housed in this central
location. Then, the resource pool can be shared with other project
managers, so that they can utilize those resources within their own project
plans.

When a resource pool has been shared, you can choose whether to use your
own local resources or a resource pool in the Share Resources dialog box.
Select the Sharer takes precedence option only if you want information in
your project plan to override any conflicting information from the resource
pool.

3.1.8 Resource Calenders :


If you created and applied a base calendar for your project previously in the
planning process, that calendar will automatically be used as the base calendar for
each work resource you add to your project plan. However, if the working and
nonworking times of your project calendar do not actually coincide with the
availability of a resource, you can create a resource calendar that is specific to
that particular resource. For example, a resource calendar for Sara Davis might
reflect that she is only available to work from 9 to 12 on Mondays and Fridays.
3.1.9 Resource Availability :
There may be times during your project lifecycle that a resource will have varying
availability to work on the project. Perhaps you need to hire a software developer
who wont be able to start working until a certain date. Or, maybe you will be using
a piece of equipment that must be returned by a certain date. In this case, you can
use the Resource Availability table in the Resource Information dialog box to
set a specific start or end date for the resource. There might also be times in your
schedule when one of your resources has limited availability to work on the project.
In this case, you can set the resources Units in the Resource Availabilitytable to
a percentage that more accurately reflects their availability during that time period,
such as 50% for a resource that can only devote half of his time.
5.1.1 Views :
Views in Microsoft Project provide a visual representation of project data that can
be useful for tracking your project throughout its lifecycle. You can use a specific
view to focus on specific aspects of your project or view specific types of data. For
instance, there is a view that helps you track your progress and a view that shows
you how your resources are being utilized. Typically, views contain a combination or
two or more tables and/or charts.

5.1.2 Default Views :


There are a number of built-in views that are considered the most commonly
used views; they are accessible from the various view commands on the
various ribbon tabs. The View drop-down lists them all on
the Taskand Resource tabs, and they are found in the various commands
of the Task Views and Resource Viewscommand groups on the View tab.

View Description Use

Calendar Shows the tasks in the project To see which tasks are scheduled
schedule in calendar format. You can for a particular time period.
view tasks by month, week, or a
custom time period you select.

Gantt Chart Shows project tasks in two ways: as a To see a list of your tasks and a
list and as bars plotted against the graphical representation of when
project timeline. they are scheduled to occur.
Network Shows tasks as boxes or nodes and the To see a graphical representation
Diagram dependencies between them as arrows. of how tasks are sequenced.

Resource Shows information about each To see and update information for
Form resource, such as associated costs and one resource at a time, without
calendars, the tasks assigned to the having to use the Resource
resource, the amount of work Information dialog box.
scheduled, and scheduled start and
finish dates for those assigned tasks.
Information is shown for one resource
per screen.

Resource Shows the percentage that each To see when each resource is
Graph resource is being used (per unit of time normally allocated and
in the timeline) in a graphical format, overallocated.
with blue bars for normally allocated
time and red bars for overallocated
time. Information is shown for one
resource per screen.

Resource Lists all of the project resources and To see a list of all the project
Sheet relevant information for each, such as resources and detailed
their max units, standard rate, information about each one.
overtime rate, cost per use, accrual
rate, base calendar, etc.

Resource Shows all of the resources, the tasks to To see how many hours a
Usage which each is assigned, and how many resource will use in total, for a
hours each task is scheduled to take specific task, or for a specific
(per unit of time in the timeline) in a period of time.
table format.
Task Form Shows information about each task, To see and update information for
such as the resources assigned to it, one task at a time, without
the amount of work scheduled to each having to use the Task
resource, and the scheduled start and Information dialog box.
finish dates for those assigned
resources. Information is shown for
one task per screen.

Task Sheet Lists all of the project tasks and To see a list of all the project
relevant information for each, such as tasks and detailed information
their duration, start and finish dates, about each one.
predecessor tasks, resource names,
etc.

Task Usage Shows all of the tasks, the resources To see how many hours a task or
that are assigned to each, how many its assigned resources will use in
hours each task is scheduled to take, total, for a specific tasks, or for a
and how many hours each resource is specific period of time.
scheduled to the task (per unit of time
in the timeline) in a table format.

Team Planner Shows all of the resources and the To see a graphical representation
tasks to which each is assigned (per of each resource, the tasks to
unit of time in the timeline) in a which each is assigned, and when
graphical format. Overallocated each resource will work on its
resources appear in red. assigned tasks.

Timeline Shows the tasks in the project To see key tasks and their
schedule plotted against the project location in the project schedule.
timeline. You can zoom in or out to
view the tasks at a high-level or at a
more detailed level.
Tracking Gantt Shows the task list and both baseline To see a graphical representation
and scheduled bars for each task, comparing the baseline schedule
plotted against the project timeline. with the actual schedule.

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