Genl

Dt.
15-02-2012
FA&CAO/Pension
Sub: Demise of my husband K.V. Mohan Rao - Modification

of Family Pension.
_____
As my husband K.V. Mohan Rao drawing pension vide

PPO No. dt. , he was expired on 07-01-2010. The photo
copy of death certificate is enclosed. Therefore, kindly issue orders
to enable to draw the Family Pension.
Thanking you,
Yours faithfully,
Encl: As above.
(K. Menaka Devi)

H.No.11-2-135, Street No.1
Mylargadda
Secunderabad
OFFICE OF THE
FINANCIAL ADVISER AND CHIEF ACCOUNTS OFFICER(S&W),
STORES FINANCE SECTION, RAIL NILAYAM, II FLOOR,
SECUNDERABAD
____________________________________________________________
No.ASF/Sr.AFA/Misc Dt. 16-02-2012
Sri K. Francis
Dy.Secy./Proto
Sub: Allotment of one suite in Officers Rest House at SC to

Sr.DFM/NED.
___
Sri G. Ammeshwar Rao, Sr.DFM/NED has requested on

telephone for allotment of one suite in Officers Rest House at SC
for two days i.e. on 17-02-2012 and 18-02-2012 on payment basis.
He will report to ORH at 21.00 hrs on 17-02-2012.
Kindly arrange to allot one suite as requested by the above

Officer.
(V.H. NAGESHWAR RAO)

Sr.AFA/SF
OFFICE OF THE
SECUNDERABAD
____________________________________________________________
No.ASF/Sr.AFA/Per Dt. 16-02-2012
SDGM/SC
Sub: Change of Railway Quarter No.601/4

(Ist Floor)/Lancer Colony.
____
I am presently residing at Railway Quarter No.601/4

(I floor)/Lancer Colony. Due to health reasons of my wife, I
propose to change the quarter to ground floor.
In view of the above, I request you to kindly allot a quarter in the

ground floor at Lancer Colony.

Sr.AFA/SF
Dt. 30-07-2014
SSO(A)/Pass
FA&CAOs Office
Rail Nilayam/SC
Sub: Issue of Ist Class Duty Pass.
_____
Kindly arrange to issue Ist Class Duty Pass in favour of Sri

K. Subba Reddy, AA and Sri K. Sanjeeva Reddy, AA of Stores
Finance Section ex SC to KZJ and back on official work. The Pass
validity may be given upto 01-08- 2014 and also permission to
travel by Rajdhani Express.
SSO(A)/SF
Sr.AFA/SF
Dt. 31-03-2012
The Manager
Indian Bank
Nellore Institute of Technology (NIT)
KATPADI
Sir,
Sub: Transfer of account No.771823969.
___
I the undersigned, is account holder in your Bank. The SB A/c

Number is 771823969. As I am working in Hyderabad city, I wish
to continue to maintain this account. Therefore, kindly arrange to
transfer the account to your Branch at Sarojini Devi Road,
Secunderabad.
Thanking you,
Yours sincerely,
(V.N. DEEPTI SAI)
C/- The Manager, Indian Bank, P B No.1619, 201, Karan Centre,

Sarojini Devi Road, Secunderabad-500 003 for information
and necessary action.
OFFICE OF THE
SECUNDERABAD
____________________________________________________________
No.ASF/Sr.AFA/Misc Dt. 03-05-2012
Sr.DPO/HYB & Town Incharge
Sub: Conducting the RRC Examinations by HYB Divn on 6th, 13th

and 27th May,2012 and 3rd, 10th & 24th June, 2012.
Ref: Your lr.No.SCR/P-HYB/111/RRC/Open Market/Gr.D

Dt. 01-05-12.
____
With reference to your above letter, the papers nominating for

RRC Examinations has not been received.

Sr.AFA/SF
Dt. 23-05-2012
FA&CAO/Pass
Lekha Bhavan/SC
Sir,
Sub: Availing of widow pass facility.
***
As my husband R.S. Chakravarthy, (Rtd as Sr.TIA on 31-08-

1986) expired on 16-04-2012, I have not availed widow pass so far.
Kindly advise the amount to be paid by me for availing the same.
Thanking you,
Yours faithfully,
(C. SAROJA)
Flat No.201. Kanakasri Apartment
Near Skandagiri, Secunderabad
Note
Dt. 20-09-2012
Sub: Tour programme.
---
It is proposed to conduct the inspection on Pension Payment

Orders paid by Central Bank of India, Visakhapatnam and Vijaya
Bank, Visakhapatnam. The programme is as follows:
Date Place
27-09-2012 Ex. SC-VSKP by T.No.12728
(Godavari Exp)
28-09-2012
Inspection at VSKP
29-09-2012
29-09-3012 Ex. VSKP-SC by T.No.12703
(Falaknuma Exp)
30-09-2012 Arr. at SC
In terms of item No.11 of SOP Part F (Part I) approval of

FA&CAO/S&W is required for permitting to proceed on duty to
outside Zonal Railways.
The assistance of Sri C.S. Ghouse Peer, SSO(A) of this Office will
be taken in conducting the above inspection. In terms of item
No.41 of SOP Part F (Part II), Dy.CAO/S&W may kindly approve
the programme.
Dy.CAO/S&W may kindly recommend the above programme to

obtain the approval of FA&CAO/S&W.
Sr.AFA/SF
Dy.CAO/S&W
FA&CAO/S&W
Handing over note of FA&CAO/S&W
Stores Finance consists of Sr.AFA/SF, AO/SF and the staff.
Stores Finance deals with
i) Vetting of POs
ii) Proposals of Stores, Engg and Medical departments
30% Option Clause.
iii) Tabulation, Brief Note and Rate updation
iv) Vetting of indents to be sent to Railway Board and other Railways
v) Periodical reports generalized by Section 10 day reports, MPR, ISU
matrix
Savings achieved
There are no pending issues pertaining to Stores Finance Section which are
to be included in the handing over notes of FA&CAO/S&W.
Sr.AFA/SF
Handing over note of Dy.CAO/S&W
Stores Finance deals with
i) Vetting of POs
ii) Various proposals of Stores, Engg and Medical departments
iii) Brief Note and PVC Rate updations
iv) Vetting of indents to be sent to Railway Board and other Railways
v) Periodical reports generated by Section 10 day reports, MPR
vi) Dy.CAO/S&W is also a Finance Member for Stores, Medical &
Engineering tenders.
The following items are outstanding in the Section.
INDENTS:- only Dy.CAO/S&Ws cases
S.No Indent No. Received on Status

1 38.16.1039 22-08-16 Put up to Dy. On 29-08-16
2 38.15.2168 19-08-16 -do-
PROPOSALS:-
S.No File Reference Received on Status

1 Turnout Sleepers 08-09 18-07-16 Put up to Dy.CAO/S&W
2 Turnout Sleepers 12-13 18-07-16 -do-
Sr.AFA/SF
No.ASF/COMP/CORRES
Sub: Procurement of Computer Hardware Stores Finance Section,

FA&CAO/S&W/SC under replacement/additional account.
___
Stores Finance Section, Rail Nilayam has 6 PCs which were procured
in November, 2008 and are being used for various phases of works in Stores
Finance Section.
1) On line PO authorisation through MMIS.
2) Various reports of Engineering, Mechanical and Stores matters.
3) Tenders finalization
4) Typing and printing of letters, notings, statements etc.
5) Confidential matters
6) Funds booking
The 6 PC have become outlived resulting in frequent breakdowns

affecting the Office routine work. The system has completed their codal life
and overdue for replacement. They have been in constant use for more than
four years which is more than average life of a PC/Printer (average life of
PC/Printer is three years circulated vide Rly Boards letter
No.2002/ACII/1/10 dt. 24-05-2006.
The maintenance of this outlived hardware has become un-

economical, as such replacement is essential and inescapable.
-2-
The approximate cost of 6 PCs and 1 Printer on replacement account
and 1 PC on additional account would be Rs. The details are
shown as under:
Description On On Rate Replacement Additional Grand
replacement additional Account amount total
A/c A/c
PCs 6 1 36788 220728 36788 357516
Printer color 1 0 0 0 0 0
Printer 1 1 9700 9700 9700 19400
(B&C)
Total 330428 46488 376916
The total cost (approximate) of hardward is Rs.3,76,916/- and

proposed to be charged to Deposit (Survey fees & Inspection Charges
Allocation 008445-35) which is earmarked for the infrastructure
development of Accounts Department. The availability of funds has been
certified by AO/Exp at F.No.19/C.
FA&CAO is requested to accord Administrative approval for the

procurement of 6 PCs and 1 Printer on replacement account at the cost of
Rs.3,30,428/- as per item No.5 (a) & (g) respectively of SOP Part C.
FA&CAO/G is also requested to accord Administrative approval for the

procurement of 1 PC and 1 Printer on additional account at the cost of
Rs.46,488/- as per Railway Boards lr.No.2006/C&IS/Delegation of
Powers/36-Pt dt.11-09-2012 (F.Nos.13/C to 16/C) and item No.5(g) of SOP
Part C respectively.
-3-
After obtaining administrative approval, the proposal will be sent for
Technical clearance of IT Centre and Finance concurrence. The
specifications of PCs and 1 Printer proposed for up-gradation will be as per
the Rate Contract and other Printers as per budgetary quotation placed at
F.17/C and procurement will be through COS/SC.
Submitted for kind approval please.
Sr.AFA/SF
Dy.CAO/S&W
dt. 01-01-2014
From
A.K. Ganeshan
Plot No..47, Shree Colony
37-123/3, Neredmet Cross Road
R.K. Puram
Secunderabad 500 056
To
SBI Cards & Payments Services Pvt. Ltd
Post Bag No.1, DLF Qutab Enclave Post Office
Gurgaon 122 002
Haryana
Dear Sir,
Sub: Credit Card of Sri A.K. Ganeshan.
Ref: My Credit Card No. 4006661500159269.
Please find herewith a declaration by individuals as required duly

filled for your necessary action. I also hereby enclose individuals ID card
issued by South Central Railway along with the Residential Proof thereof.
My above Credit Card expired in November, 2013. My request for

renewal has still not materialized inspite of my repeated contacts with your
executive through phone calls. I have been informed through SMS that my
Credit Card duly validated shall be dispatched within 5 days.
It is surprising that inspite of assurance given by your executive at

Chennai, nothing has been done so far though one month has lapsed after
expiry of my Credit Card.
Please ensure prompt dispatch of my Credit Card duly intimating the

same and reversing annual charges & new card fee along with service
charges thereof, as I have been maintaining prompt payment from the date
of my holding the card for the last many years.
Thanking you,
Yours sincerely,
Encl: as above
(A.K. GANESHAN)
Dt. 12-01-16
Sub: Sanction of one day LAP and permission to leave HQrs.
____
I may kindly be sanctioned for one day LAP on 13-01-16 as I am going

to Warangal on some urgent personal work with permission to leave HQrs.
My leave application in duplicate is enclosed herewith.
Sr.AFA/SF
Dy.CAO/S&W
Dt. 16-02-16
Sub: Sanction of one day LAP.
____
I may kindly be sanctioned for one day LAP on 15-02-16 as I had

some urgent personal work.
Sr.AFA/SF
Dy.CAO/S&W
Dt. 28-05-15
Sub: Sanction of two days LAP and permission to leave HQrs.
____
I may kindly be sanctioned for two days LAP on 03-06-15 (Wednesday)

and 04-06-15 (Thursday) as I have some urgent personal work. Also I may
be permitted to leave the HQrs. I shall be back to HQrs on 05-06-15
(Friday).
Sr.AFA/SF
Dy.CAO/S&W
Dt. 17-04-15
Sub: Sanction of three and half days CL and permission

to leave HQrs.
____
I may kindly be sanctioned three and half days CL on 23-04-15 (AN),

24-04-15, 27-04-15 and 28-04-15 as I am going to visit south Indian
Temples in Kerala with family. Also I may be permitted to leave HQrs during
23-04-15 (AN) to 28-04-15. I shall be back to HQrs on 29-04-15
My CL card is enclosed herewith.
Sr.AFA/SF
Dy.CAO/S&W
FA&CAO/S&W for information please

Dt. 30-10-14
Sub: Sanction of four days LAP and permission to leave HQrs.
____
I may kindly be sanctioned for four days LAP from 10-11-14 to

13-11-14 as I am going with my family to attend Nieces marriage at Chennai
with permission to leave HQrs. on 08-11-14 and I shall be back on 14-11-14.
Sr.AFA/SF
Dy.CAO/S&W
FA&CAO/S&W for information please.

Dt. 29-09-15
Sub: Sanction of two days LAP.
____
I may kindly be sanctioned for two days LAP on 30-09-15 & 01-10-15
as I am not well.
Sr.AFA/SF
Dy.CAO/S&W
Dt. 03-12-14
Sub: Sanction of four days LAP and permission to leave HQrs.
____
I may kindly be sanctioned for four days LAP from 09-12-14 to

12-12-14 as I am going to Mumbai on some urgent private work with
permission to leave HQrs. on 08-12-14 and I shall be back on 13-12-14.
Sr.AFA/SF
Dy.CAO/S&W

Dt. 03-07-15
Sub: Sanction of two days LAP and permission to leave HQrs.
____
I may kindly be sanctioned for two days LAP on 09-07-15 and

10-07-15 as I am going to Chennai to perform death ceremony of my
brother-in-law with permission to leave HQrs. on 08-07-15 and I shall be
back to HQrs on 12-07-15.
Sr.AFA/SF
Dy.CAO/S&W
Dt. 22-06-15
Sub: Sanction of 1 days CL and permission to leave HQrs.
____
I may kindly be sanctioned for half day CL on 25-06-15 (AN) and

one day CL 26-06-15 as I am going to Mumbai on some urgent private work
with permission to leave HQrs. on 25-06-15 (Thursday) and I shall be back
to HQs. on 28-06-15 (Sunday).
My CL Card is enclosed herewith.
Sr.AFA/SF
Dy.CAO/S&W
Dt. 29-09-14
Sub: Sanction of one day CL on 30-09-2014.
____
I may kindly be sanctioned for one day CL on 30-09-14 as I have some

urgent personal work.
Sr.AFA/SF
Dy.CAO/S&W

Dt. 03-12-14
Sub: Sanction of one day CL.
____
I may kindly be sanctioned for one day CL on 04-12-14 as I have to

perform my mothers ceremony.
Sr.AFA/SF
Dy.CAO/S&W

SSO(A)s duty list/contact numbers of Stores Finance Section
S.No Name of the SSO(A)s Contact No Duties

1 P. Venkateshwar Rao 9000080854 All proposals & 30% Option
Clause cases
2 Manasakrishnaswamy 9701542435 Vetting of POs, MPOs, Brief
3 R. Venkatesh 9885347409 Notes, Tabulations, PVC
4 M.R. Radhakrishna 9553101876 Updations.
5 K. Suresh Babu 9490042781
6 Vijayakumari 9849655760 .
7 G. Satyavani 9866844178
8 Swapna Nair 9951948099 Staff matters and Indents.
Note:- In addition, all the SSO(A)s attend tender opening both manual and
e-tenders of Medical, COS and Engg Departments.
No.ASF/Misc dt. 14-03-2014
The following staff were not available on duty during Office hours
i.e from 17.00 hrs. You are hereby advised to submit your explanations
failing which half a day CL will be debited from your account.
Sr.AFA/SF
To
Sri/Smt
1) G. Satyavani, SSO(A)
2) B.V. Vijaya Kumari, SSO(A)
3) R. Venkatesh, SSO(A)
4) V. Naveen, AA
5) V. Ramesh Nanu, AA
6) A. Linga Reddy, AA
7) T. Janardhan, AA
8) D. David Raj, JAA
Sub: Absconding from seat.
The following staff were not available on duty during Office hours i.e
from 14.30 hrs. You are hereby advised to submit your explanations failing
which half a day CL will be debited from your account.
Sr.AFA/SF
Sri K. Suresh Babu, SSO/SF

Sri D. David Raj, JAA/SF
.
Sub: Punctuality in attendance.
____
The punctuality in attendance is not adhered to at all by many

of the staff. Off late, it is observed that staff are not available in their seat
during Office hours and leaving the Office without any information to the
controlling Officer. Further, SSO(A)s and staff are hereby advised to ensure
discipline and strict compliance of punctuality.
Sr.AFA/SF
No.ASF/Instns dt. 26-03-2014
Note
It is to bring to notice of all the staff that when the undersigned

returned to his Chamber at 19.00 hrs on 25-03-14 after attending to
important work at some other Office, it was found that no staff was available
in the Section.
In order to avoid recurrence of such situations in future, it is desired

that at least one Section Officer/Staff is available in the Section even after
Office hours.
Sr.AFA/SF
SSO(A)s and the staff of SF Section

Dt. 06-04-14
SSO(A)/R&D
FA&CAOs Office/SC
Kindly arrange to issue two single half sets Ist Class Privilege Passes
in favour of Sri A.K. Ganeshan, Sr.AFA/SC & his wife ex. NDLS to
Kanyakumari via NGP, SC, MAS, TCR, TVC with break journey SC, MAS,
TCR, TVC.
PS-II to Sr.AFA/SF
(Confidential)
OFFICE OF THE
SECUNDERABAD
_____________________________________________________________________
No.ASF/Conf dt. 19-05-14
PS to FA&CAO/SC
Sub: Confidential Report for the year 2013-14.
____
The Confidential Report for the year 2013-14 of the undersigned

duly filled in duplicate is sent herewith for further action at your end.
Encl: as above
(A.K. GANESHAN)
Sr.AFA/SF
OFFICE OF THE
SECUNDERABAD
_____________________________________________________________________
COS/SC
It is observed that time and again that the PO is prepared,

excess/less than the tender committee recommendations.
It is advised that necessary changes in the programme in MMIS to be

adopted to ensure that the total value of the POs tallies with that of TCP so
as to ensure less/more payments are not made.
Sr.AFA/SF
OFFICE OF THE
SECUNDERABAD
_____________________________________________________________________
Sr.DEE/HYB
Sub: Provision of three wall mounted fans to Stores Finance

Section.
___
While thanking you for providing two pedestal fans in the Chamber of
Officers in Stores Finance, I request you to kindly arrange to provide three
wall mounted fans for use in the Section since the ceiling fans replaced
recently with new one in the Section are not sufficient to beat the existing
heat and are of small size to cover all the floor area.
Kindly do the needful.
(A.K. GANESHAN)
Sr.AFA/SF
SSO(A)/Genl
FA&CAOs Office/RN/SC
Two pedestal fans provided to Sr.AFA/SF and AAO/SF by

Sr.DEE/HYB on 11-06-14 may be recorded in your dead stock register.
SSO(A)/Genl
Stores Finance Section
Sub: Strict punctuality, Cleanliness and updating work.

____
As per Railway Boards guidelines and GMs/SC instructions, the

staff should maintain strict punctuality & improve work culture and
environment at work place by maintaining neatly and orderly, the files or
papers and other materials. Further, the work should be updated and kept
readily available for submission as and when required.
Sr.AFA/SF
All Staff of Stores Finance Section

OFFICE OF THE
SECUNDERABAD
_____________________________________________________________________
No.ASF/Per dt. 16-07-
14
Sr.AFAG
Sub: Temporary allotment of vacant Railway Quarters to

Gazetted Officers at SLGD.
Ref: Asst.Secy (Genl)/GMs Office/SCs

lr.No.G.214/1/Ty.Allotment/Vol.IV dt. 02-05-14
___
Copy of Memorandum No.38/2014 of 02-05-14 from Asst. Secy

(Genl)/GMs Office/SC is sent herewith for information and necessary action,
if not already done.
Encl: as above
(A.K. GANESHAN)
Sr.AFA/SF
(CONFIDENTIAL)
OFFICE OF THE
SECUNDERABAD
__________________________________________________________________
No.A/SF/Conf dt. 16-07-2014
Dy.CAO/S&W
Sub: APARs for the period ending 31-03-2014 of SSO(A)s.

Ref: Dy.CAO/G/SCs confidential lr.No.A/Con.Cell/ACR.NG/2014 of
13-06-14.
***
Annual Performance Appraisal Reports (APARs) of SSO(A)s working in

Stores Finance Section for the period ending 31-03-14 initiated by the
undersigned are sent herewith for review. The same may please be returned
to FA&CAO/S&W for acceptance.
S.No. Name of the employee

S/SriSmt
1 Swapna Nair
2 P. Venkateshwara Rao
3 Manasa Krishnaswamy
4 K. Suresh Babu
5 M.R. Radhakrishna
6 B.V. Vijaya Kumari
7 G. Satyavani
Encl: 7 APARs
(A.K. GANESHAN)
Sr.AFA/SF
Copy to PS to FA&CAO/SC
by SPEED POST
Income Tax Department CPC

Post Bag No.1
Electronic City Post Office
Bengaluru 560 100
Karnataka
From
A.K. Ganeshan
Plot No.47,
H.No.37-123/3, Lane No.1
Sree Colony, Beside Kambam Travels
Neredmet X Road, R K Puram
SECUNDERABAD 500 056
To
K. Anil Kumar
H No. 8-79/2
Flat No.90, Srinivasa Nagar
Chintal
HMT Road
Hyderabad 500 054
From
Hemalatha Ganeshan
H No.37-123/3
Plot No. 47, Sri Colony
Neredmet X Road, R K Puram
Secunderabad
Sub: Vetting of DGS&D Rate Contract Pre-check.
___
S.Os in respect of Purchase Orders of all categories including DGS&D Rate
Contract, are to be pre-checked as per the extant rules in force. However, it is
observed that the supply orders are released by the Purchase Officers and sent to
Accounts Office for funds booking and for post check subsequently. The above
procedure is in vogue from couple of years for which neither COS nor Stores
Finance Section is having any JPO to this effect, which is contrary to the rules.
While reviewing some of the stores procurement matters with the undersigned,
FA&CAO has emphasized the need to regulate the C category item as well for
better Inventory management. The fact of the matter is that the items in this
category are more in numbers, irrespective of their value and also there is no
mechanism to have cent percent internal check on these purchases by Stores
Finance. It is seen that the procurements are resorted to as and when the indents
are received either as stock/non-stock in the above category. Supply orders are
released just because of availability of RC without pre-check. This perhaps has
resulted in excess procurement which needs to be corrected forthwith duly
exercising pre check for all the cases to prevent over stocking and increase in stores
inventory. It is also to be mentioned here that there exists a mechanism in Stores
Finance Section to have test check of the supply orders released by COS without
finance vetting to the extent of 10% and the results of which are sent to COS and
Vigilance as well by Finance for appropriate action.
As a matter of fact, all the POs/Supply Orders necessitate pre check to

ensure all rules and regulations are scrupulously followed as per extant
instructions. It is further noticed that in most of the cases, quantity review, which
is a very important aspect of inventory, is not being exercised. Hence, it is of
paramount importance that henceforth all cases of rate contract pertaining to
DGS&D or otherwise sent for funds provision/vetting are to be pre-checked and
supply orders released after exercising necessary initial checks.
It is also noticed that the supply orders are released without clubbing the
indents on hand, thereby eschewing higher authoritys approval by splitting the
quantities. It is therefore suggested that all cases involving DGS&D, RC should be
clubbed duly ensuring that all the demands are included in the order for all
consignees and then procurement has to be resorted for the item.
FA&CAO/S&W may kindly approve for the same and the same will be
communicated to COS for immediate action.
Sr.AFA/SF
Dy.CAO/S&W
FA&CAO/S&W
OFFICE OF THE
SECUNDERABAD
_____________________________________________________________________
No.AFA/Policy dt. 26-08-2014
Dy.CMD/H&FW
While exercising internal check by Stores Finance Section and also

while deliberating the TC proceedings, it is observed that 30% Option Clause
is not invoked and operated upon. Higher rates are being finalized in the
subsequent tenders and thereby causing loss to the railway administration.
It is hereby advised that a thorough review may be done in all the

cases wherein there is an opportunity for the railway administration to
invoke (+) or (-) Option Clause in POs already issued for exercising Option
Clause. Hence, it is requested that prompt action should be taken by
Medical authorities so that the rate advantage is achieved within the original
period of validity of PO.
As discussed time and again, Dy.CMD/H&FW to please ensure
prompt action on the above.
(A.K. GANESHAN)
Sr.AFA/SF
Files handled in the last six months
S. No SOs Feb14 Mar14 Apr14 May14 June14 July14

1 Suresh Babu 45 50 51 90 103 87
2 Venkatesh 41 51 55 90 42 83
3 Satyavani 48 42 56 76 104 53
4 Vijayakumari 44 48 58 81 82 89
5 Manasa 44 49 55 82 70 73
6 Radhakrishna 52 54 59 87 109 90
7 P.V.Rao 20 23 23 27 25 32
8 Swapna Nair
OFFICE OF THE
SECUNDERABAD
_____________________________________________________________________
No.ASF/Policy dt. 10-09-2014
Dy.CMM/Elec
Sub: Procurement of coverage of LEM Switzerland make DC Link voltage

Sensor Exercising of (+) 30% Option Clause reg.
Ref: Your note No. 25 to 30 of Case file No.PA.29.12.5036.
-o0o-
The proposal received in connection with exercising of (+) 30% Option

Clause on the above subject item Purchase Order has been examined.
It is observed that the item is procured centralized through S.C.Rly only

for other Railways also through global tender, and rate is certified as reasonable as
discussed in the instant case. In view of the above, finance concurrence is hereby
signified for exercising (+) 30% Option Clause on M/s. Crompton Greaves
Ltd/Chennai (Pt-II) for a quantity of 36 sets against PO No.70004 dt. 10-01-14
and on M/s. Madhva Enterprise India Pvt Ltd/Mumbai (Part-I) for a quantity of
175 sets against PO No.70005 dt. 10-01-14 with original terms and conditions
with in delivery period against 32 and 179 Nos proposed in view of financial
advantage in rate. Total value of the contract after (+) 30% Option will be
Rs.11,59,78,545-90.
The above concurrence is subject to the following.
1. Obtaining the sanction of original accepting authority i.e. COS.

2. Ensuring that no lower rates have been received in terms of Para 3.3 of
Railway Boards lr.No.99/RS(G)779/5 dt.12-03-10
3. Fixing responsible delivery schedule for the enhanced quantity.
4. Ensuring availability of funds during the current financial year.
5. Getting the MPOs vetted by Stores Finance Section.
6. Specific funds provision from Board and confirmation of the same from other
Railways have to be obtained to enter into liability before issue of MPO.
This issues with the approval of FA&CAO/S&W.
Encl: The concerned file.

(A.K. GANESHAN)
Sr.AFA/SF
For FA&CAO/S&W
SOUTH CENTRAL RAILWAY
Office of the Financial Adviser & Chief Accounts Officer (S&W)
Rail Nilayam, II Floor, Secunderabad-500 071
__________________________________________________________________________________________
No.ASF/Misc dt.
Secy to COS/SC
Sub: Clearance of COSs Office files.
___
List of the following files received in Stores Finance Section (Rail Nilayam)
for verification are cleared.
S.No SF No Date File No
Concerned Dy.CMMs may be informed accordingly for necessary action.
for FA&CAO/S&W/SC

__________________________________________________________________________________________
No.ASF/Misc dt.
Secy to COS/SC
___
List of the following files received in Stores Finance Section (Rail Nilayam) for
verification are cleared.
-2-

for FA&CAO/S&W/SC

__________________________________________________________________________________________
No.ASF/Misc dt.
Secy to COS/SC
___
List of the following files received in Stores Finance Section (Rail Nilayam) for
verification are cleared.
2
-2-
-3-

for FA&CAO/S&W/SC
Sub: Installation of Water Purifer in the Stores Finance

Section, II floor, Room No.208 C Block of FA&CAOs
Office, Rail Nilayam.
___
The Water Purifier in the Stores Finance Section (II floor) Room
No.208, C Block of FA&CAO/O/RN was received five months back is not
being installed yet inspite of repeated reminders on phone. GM/AGM
inspection is being conducted in our Office shortly. Any such further delay
will be on part of your account.
Action may kindly be taken in this regard to install it.
(A.K. GANESHAN)
Sr.AFA/SF

___________________________________________________________________________
Sr.AFA/G
Sub: Participation in Swachh Bharat Mission.

____
The staff of Stores Finance Section in the Office of FA&CAO/S&W
has enthusiastically participated in the Swachh Bharat Mission on
02-10-2014. A copy of the staff attendance on 02-10-2014 is enclosed
herewith.
This is for your information and records.
Enc: as above
(A.K. GANESHAN)
Sr.AF/SF
Secy to FA&CAO/SC
Sub: Posting of Smt Hepsiba, Peon to Sr.AFA/SF
____
Smt Hepsiba, Peon posted to Sr.AFA/SF today i.e. on 15-10-14 has

not been reported to the undersigned till 10.30 hrs. Action may be taken in
this regard.
Sr.AFA/SF
___________________________________________________________________________
Sr.DSTE/HYB
Sub: Replacement of Railway telephone instrument.
-----
The Railway telephone instrument (main and parallel) No.88380 in
the Stores Finance Section is not in working condition. The buttons on the
phone is not connecting properly to any number.
Kindly arrange to replace the said old telephone instruments (1+1) in

the Section immediately.
(A.K. GANESHAN)
Sr.AFA/SF
Dt. 16-02-2015
FA&CAO/G
Sub: Recovery of Income Tax from house property for the

year 2014-15.
Kindly arrange to recover Income Tax from my salary bill for the income
received from the house property as under:
Rental income for 2014-15 Rs. 1,32,000/-
Less Property Tax paid Rs.8,600/-

Necessary Income Tax please be recovered from the salary of Feb15
after calculating the total income from the salary and house tax as indicated
above duly allowing necessary rebate/reduction as per the extent Income
Tax rules for the year 2014-2015.
(A.K. GANESHAN)
Se.AFA/SF
MEMO
Sri V. Dhage, AA
Stores Finance Section
Sub: Absconding from seat.

When the undersigned had called for you on 11-03-15 at
12.00 hrs, you were not available in the Office. You are hereby required to
submit your explanation failing which DAR action will be initiated.
Sr.AFA/SF
Dt. 19-06-15
PS/Gaz to FA&CAO/SC
Sub: Crediting Ist Class A half set Privilege Pass to

my Pass Account.
______
The Ist Class A half set Privilege Pass issued in my favour
ex.Jammu Tawi to Kanniyakumari vide No.291251 may kindly be credited to
my Pass Account as I am unable to proceed due to sickness of my wife. I am
enclosing herewith the above said pass.
Encl: as above
(A.K. GANESHAN)
Sr.AFA/SF
NOTE
Ref: Your Note No. SMM/Genl/Misc/15-16 dt. 14-08-15.
With reference to the above note, it is to state all the tender cases are to be
finalised with prior finance concurrence before floating the tender. This may be done
as per the extent rules and procedures followed.
Quantity may be restricted to for the actual requirements for the current year
since four months have already passed.
The following aspects may be incorporated in the respective TC minutes
invariably before putting up to other tender members.
Further to the above, as the JPO is under issue with all the stake holders, the
issue involved as per the drug policy has to be followed in toto.
The TC cases are returned herewith for necessary action and re-submission.
Sr.AFA/SF
SMM/G
Dy.CMD/Hqrs for information and necessary action.
Dt. 24-08-2015
From
A.K. Ganeshan
Plot No.47
H No: 37-123/3, Lane No.1, Shree Colony
Neredmet Cross Road
R.K. Puram
Secunderabad 500 056
To
HDFC
Investor Services Department
5th Floor, Ramon House
H T Parekh Marg
169, Backbay Reclamation
Churchgate,
Mumbai 400 020
Sub: Change of equity share is held in physical form to

demat form Reg.
Ref: FolioNo/DPID No.G0040204.
With reference to the above, it is to inform you that at present I am holding

2000 equity shares in physical from in the name of A.K. Ganeshan (self) and my
father A.A. Kuppuswami. I wish to do the following:
1) to covert into dematerialised form

2) to delete the name of second joint holder i.e. A.A. Kuppuswami in view of his
demise. The necessary death certificate is duly attested by self is enclosed.
3) Change of address from the existing to above address in the record of your
books
It is requested that necessary formats, forms and procedures to be followed may

please be sent to my new below address and oblige.
A.K. Ganeshan
Plot No.47
H No: 37-123/3, Lane No.1, Shree Colony
Neredmet Cross Road
R.K. Puram
Secunderabad - 500 056
Thanking you in anticipation.
Yours faithfully,
Encl: - as above.
(A.K. GANESHAN)
SOUTH CENTRAL RAILWAY GP.46

L.G.R.C.A.967
G.384/R&G 384/F/A
PAYMENT OF PROVIDENT FUND

(Payees letter of Authority for payment by
Postal Money Order/Cheque/Bank Draft)
To
The Financial Advisor &
Chief Accounts Officer
South Central Railway
SECUNDERABAD
Bank Name: SBI Defence Colony Branch

Account No. 10082809409
IFSC Code. SBI N0008025
Dear Sir,
I request that my Provident Fund, Special contribution to Provident Fund or/and

Gratuity money may be remitted to me by Postal Money Order or by Cheque/Bank Draft on
SBI Defence Colony Bank sent by Regd.Post at the following address:
I agree that the remittance made in the aforesaid manner shall be at my sole risk and
should be a complete discharge of Government from all liability on the money being remitted
by money order or in the cheque or bank draft being forwarded by Registered Post as the
case may be. I enclose herewith a receipt for the amount.
Station: Secunderabad Yours faithfully,

Date:
Signature or left thumb impression
Full name of the Payee A.K. GANESHAN
Fathers Name A.A. KUPPUSWAMI
Full Address Plot No.47, H.No.37-123/3, Lane 1, Shree Colony, Neredmet X Roads, R.K.
Puram, Secunderabad 500 056
RECEIPT
Received from A.K. GANESHAN the sum of Rs__________________________

(Rupees _____________________________________________________________ only)
In full and final satisfaction of my claim to the Provident Fund amount/Special
contribution to Provident Fund/Gratuity.
FULL ADDRESS:
REV.
STAMP
(Signature or Left Thumb

Impression of the payee)
STATION:
DATE:
Dt. 14-10-2015
SSO(A)/Genl
Pass Section
FA&CAOs Office/SC
Sub: Cancellation of two half sets I A class Passes.

The two half sets I A class Passes issued in my favour vide No.
1)320129 ex. Okha to Rameswaram and 2) 320130 ex. Rameswaram to
Okha may kindly cancel and credit the same into my account as I have
dropped to visit the places due to personal reasons.
(A.K. GANESHAN)
Sr.AFA/SF

___________________________________________________________________________
Asst.Secretary/Conf
GMs Office/SC
Sub: Surrender of Brass Metal TokenNo.260 of
Sr.AFA/SF/SC.
------
In view of my superannuation on 31-10-2015 (AN), the brass metal

token No.260 issued to the undersigned is returned herewith for safe
custody.
Kindly acknowledge the receipt.
(A.K. GANESHAN)
Sr.AFA/SF

___________________________________________________________________________
Secy. to GM/SC
Sub: Requisition for extension of one suite (AC) in the
Officers Rest House/SC.
____
I have assumed the charge of the post of Sr.AFA/SF/HQ on

13-11-2015 (FN). A copy of the same is enclosed for information. Kindly
arrange to extend the accommodation already allotted to the undersigned in
the ORH/SC for a further period up to 22-11-2015.
Encl: as above.
(E.V. SHIVARAMA KRISHNA)

Sr.AFA/SF

___________________________________________________________________________
Secy. to GM/SC
Sub: Issue of allotment letter for occupation of Rly. Qtr No.958/4
at S.LGD.
____
With reference to my application dt. 13-11-2015 for allotment of

Railway Quarter to the undersigned, I am willing to occupy Rly. Qtr
No.958/4 at S.LGD.
This is for your information and needful action for issue of allotment
letter accordingly.
Encl: Copy of Assumption of

Charge.

Sr.AFA/SF

___________________________________________________________________________
Secy. to GM (Conf)/SC
Sub: Extension of accommodation at Officers Rest House/SC.
____
Pending allotment of Railway Quarter by GMs Office/SC in favour of

the undersigned, my accommodation at ORH may be extended further for a
period of 10 days i.e. upto 02-12-15.

IRAS
Sr.AFA/SF

___________________________________________________________________________
SSTE/Microwave/SC
Sub: Issue of Microwave Sim Card.
____
13-11-2015 (FN). Kindly arrange to issue one Microwave Sim Card for my
CUG phone No. 97013 70117.

Sr.AFA/SF
Secy. to FA&CAO/SC
I am attending Office tomorrow i.e. on 12-03-2016 (Saturday) to

clear all the pending work. Hence, my chamber may be kept opened and
ready by 10.00 hrs and a Peon also may be booked.
(E.V.SHIVARAMAKRISHNA)
Sr.AFA/SF

___________________________________________________________________________
CSTE/SC
(for kind attention of Sri P. Kishore Kumar, SSTE/Works/SC)

Sub: Provision of Internet facility (mobile data connectivity
with GPRS) for CUG No.97013 70117.

13-11-2015 (FN). Kindly arrange to provide Internet facility (mobile data
connectivity with GPRS) for my CUG phone No. 97013 70117.

IRAS
Sr.AFA/SF

___________________________________________________________________________
Sr.DSTE/HYB
Sub: Provision of Wi-Fi connection in the chamber
of Sr.AFA/SF.

13-11-2015 (FN). Kindly arrange to provide Wi-Fi connection in the chamber
of the undersigned.

IRAS
Sr.AFA/SF

___________________________________________________________________________
Sr.AFA/M&P
Sub: Provision of NETWORK facility in the Stores Finance
Section.
Kindly provide 8 port d-link switch for the utilisation of NETWORK

facility in all the Computers of Stores Finance Section.

Sr.AFA/SF

___________________________________________________________________________
CMM/Elec/SC
The following cases may kindly be sent to Stores Finance Section for
internal check.
1) PS.56.15.5064
2) PS.56.15.5065
3) PS.56.15.5078
4) PS.56.15.5066
5) PS.56.15.8513
6) PS.56.15.8510

Sr.AFA/SF

___________________________________________________________________________
Secy to GM (Confl)/SC
Sub: Acceptance of allotment of Rly Qtr No.958/4, Type V

at S.LGD.
Ref: Your Memo No.77/2015 and lr.No.G.214/1/Vo.71/Type-V
dt. 20-11-015.
____
While accepting the allotment of Railway Quarter as communicated

vide your Office memorandum cited above, it is to inform you that the
undersigned will occupy the same after attending to small repairs, white
washing and other basic requirements.

Sr.AFA/SF

___________________________________________________________________________
Sub: Further extension of accommodation at Officers Rest House/

SC.
Ref: My lr. of even No. dt. 19-11-15.
____
In continuation to my letter under reference, it is to inform you that

the repairs and renovation works are likely to take some more time and
hence, the undersigned will occupy the Railway Quarter No.958/4 Type V at
S.LGD after completion of these works. In this connection, my
accommodation at ORH may be extended further for a period of 10 days i.e.
upto 12-12-15.

IRAS
Sr.AFA/SF

___________________________________________________________________________
No.ASF/Sr.AFA/Per dt. 07-12-2015
Secy to GM (Confl)/SC
Sub: Change over of Railway Quarter

Ref: Your Memo No.77/2015 and lr.No.G.214/1/Vo.71/Type-V
dt. 20-11-015.
____
Vide memorandum under reference, I was allotted Rly Qtr No. 958/4,
Type V at S.LGD. The quarter allotted requires few carpentry works which
may take some more time. Further, there is lot of disturbance due to noise
of frequent running train movement. In the meantime, it is seen that the
Quarter No.959/3 in the adjacent block is since vacant which is convenient
for immediate occupation. Hence, I would like to change over from Rly Qtr
No. 958/4, Type V to Quarter No.959/3 at S.LGD.
This is for your consideration and necessary needful action at your end.

Sr.AFA/SF

___________________________________________________________________________
No.ASF/Sr.AFA(SF)pER dt. 02-12-2015
Sr.DSTE/HYB
Sub: Provision of Residential Rly.Phone, BSNL landline and

Wi-Fi connection for Sr.AFA/SF/SC in the Rly Qtr
No.958/4 (Type V) at S.LGD.
Ref: Asst Secy to (Confl)/SCs Memo No.77/2015 and
his lr.No.G.214/1/Vo.71/Type-V dt. 20-11-015.
Vide memorandum under reference, I was allotted Rly Qtr No. 958/4,
Type V at S.LGD. Kindly arrange to provide Residential Rly.Phone, BSNL
landline and Wi-Fi connection at the above said quarter for use by the
undersigned.

IRAS
Sr.AFA/SF
Copy to SSE/Tele/Stores/HYB for necessary action.

___________________________________________________________________________
Sub: Further extension of accommodation at Officers Rest House/

SC.
Ref: 1) SDGM/SCs memorandum No. 79/2015 of 09-12-15 and
Lr.No.G.214/1/Qrs./O.71/Type-V dt. 09-12-15
2) My lrs. of even No. dt. 19-11-15 & 01-12-15.
____
Vide Memorandum and my letters under reference, the Rly Qtr No.
959/3, Type V at S.LGD is allotted on change over. It is to inform you that
the repairs works are likely to take some more time in the Quarter and
hence, the undersigned will occupy the Quarter immediately on completion
of the works. In this connection, my accommodation at ORH may be
extended further for a period of 10 days i.e. upto 22-12-15.

IRAS
Sr.AFA/SF

___________________________________________________________________________
No.ASF/MPO/92759 dt. 11-12-2015
Dy.CMM/C&W
Sub: Vetting of MPO to PO No.92759 dt.27-11-14 on M/s.Emson

Tools Mfg Corpn Ltd for supply of Screw Coupling Assembly.
Ref: MPO to PO No.30141385192759 dt. 27-11-14 vide Note
dt. 16-10-2015.
____
Reference to the subject Proposal, details if any, of Tenders opened

for supply of Screw Coupling Assembly after 22-02-15 may be submitted
for further processing of the case, duly indicating the AIR and other details.
Encl: as above

Sr.AFA/SF
for FA&CAO/S&W

___________________________________________________________________________
Secy. to FA&CAO/SC
I have attended Office on 05-12-2015 (Saturday) at 10.30 hrs to

clear all the pending work and also a Peon was attended to me.
This is for your information.

Sr.AFA/SF
Sr.AFA/Stores Finance
S.C.Railway/Sec-bad
Sr. Assistant Financial Advisor/Stores Finance

FA&CAO(S&W)s Office
S.C.Railway/Sec-bad

___________________________________________________________________________
No.ASF/Per dt. 25-01-2016
DGM/G/SC
Sub: Requisition for allotment of parking Slot in the Rail Nilayam

premises.
____
I am having four wheeler bearing No. TS 03EE7667 (Maruthi Alto

800) which I will be using for attending Office daily. Hence, I need a slot in
the Rail Nilayam premises for parking my vehicle. It is, therefore, requested
to kindly do the needful for allotment of slot for parking my vehicle.

Sr.AFA/SF

___________________________________________________________________________
Inspector
Railway Protection Force
Rail Nilayam/SC
Sub: Issue of parking stickers for four wheeler.
____
I am having four wheeler bearing No. TS 03EE7667 (Maruthi Alto

800) which I will be using for attending Office daily. It is, therefore,
requested to kindly issue the parking stickers for parking my vehicle in the
Rail Nilayam premises.

Sr.AFA/SF

___________________________________________________________________________
Sr.AFA/G
Sub: Occupation of Railway Quarter No.959/3 Type V
at S.LGD by the undersigned - regarding.
____
I was allotted Railway Quarter No.958/4 Type-V at S.LGD

on 20-11-15 and the same was not occupied by me due to repairing and
renovation work in the quarter. Subsequently, the Quarter No.959/3 Type V
at S. LGD, in the adjacent block was vacant. I have requested in GMs Office
to change over the quarter from 958/4 to 959/3 at S.LGD. Accordingly, I
was allotted the Qtr no 959/3 Type V, at S.LGD under change over on
09-12-15 and I have occupied the same on 11-12-15.
This is for your information please.

Sr.AFA/SF

___________________________________________________________________________
Sr.AFA/G
Sub: Handling charges for transport of goods - regarding.
____
In terms of FA&CAOs/SC Memorandum No.122/2015 of 03-11-2015,

I have taken over the charge of post of Sr.AFA/SF/SC on 13-11-2015 (FN).
I have transported my luggage from LIC Colony, Jayaprakash

Nagar, Vijayawada to Officers Quarters, South Lallaguda, Secunderabad
through M/s. Chowdary Packers & Movers/BZA. Necessary bills for an
amount of Rs.15,085/- are enclosed herewith in original. The household
goods transported are more than 6000 Kgs. I have not availed Kit Pass. It
is requested to kindly grant me handling charges as per eligibility.
Encl: as above

Sr.AFA/SF

___________________________________________________________________________
Sr.AFA/G
DECLARATION
I have transported my Car bearing No. TS 03EE7667 (Maruthi

Alto 800) on its own propulsion from LIC Colony, Jayaprakash Nagar,
Vijayawada to Officers Quarters, South Lallaguda, Secunderabad (282 Kms)
was brought by me self driving on 08-12-2015 by road. Therefore, necessary
payment may be made as per Rly Bds lr.No.F(E)I/2011/AL-28/26
dt. 01-09-2011.

Sr.AFA/SF

___________________________________________________________________________
Sr.DEE/HYB
Sub: Permission for installation of split AC.

_____
I am in occupation of Rly Qtr No. 959/3, Type V at S.LGD. Due to

summer, the temperature is increasing day by day necessitating the use of
AC.
In view of the above, permission may be granted for installation of 1.5

ton capacity LG split AC in the Rly Qtr of the undersigned.
This is for your information and necessary action to communicate

permission as sought immediately.

Sr.AFA/SF
TO WHOMSOVER IT MAY CONCERN

I, E. Komuraiah (Rtd ADEE, NPDCL, TRANSCO) father of E.V.
Shivaramakrishna (Sr.AFA/Stores Finance, S.C.Rly) given a hand loan of
Rs.1,50,000/- to my son for the construction of compound wall and a small
room at Uppal. He may repay the loan as per his convenience.
(EDLA KOMURAIAH)
(Rtd ADEE, NPDCL, TRANSCO)

___________________________________________________________________________
No.ASF/Sr.AFA(SF)/Tour dt. 07-04-2016
Dy.Secretary/Protocol/SC
Sub: Requisition for allotment of one Room (AC) in the

Officers Rest House/NDLS.
.
_____
In terms of COS/SCs & GM/MMIS/CRIS/NDLSs letters (enclosed),

I have been nominated by FA&CAO/S&W/SC to attend training programme
on 18-04-16 & 19-04-16 at CRIS/NDLS. Kindly arrange to allot one Room
(AC) in the Officers Rest House at NDLS from 15-04-16 and 20-04-16 in
favour of self and wife.
Encl: as above.

Sr.AFA/SF
Dt. 11-04-16
Sub: Training programme on Implementation of

Purchase Module of IMMIS on 18-04-16 and 19-04-16
at CRIS/NDLS.
_____
I have been nominated by FA&CAO/S&W (vide F.21) to attend the

training programme on Implementation of Purchase Module of IMMIS on 18-
04-16 and 19-04-16 at CRIS/NDLS. I shall be leaving HQs on 14-04-16
(Thursday) by Telangana Exp. and shall be back on 21-04-16 (Thursday) by
convenient train with permission to avail holidays during the period at
NDLS.
May kindly approve.
Sr.AFA/SF
Dy.CAO/S&W
FA&CAO/S&W for kind information please
Dt. 11-04-16
SSO/Pass
FA&CAOs Office/SC
Sub: Issue of Duty Pass.
______
I have been nominated by FA&CAO/S&W/SC to attend the
training programme on Implementation of Purchase Module of IMMIS
on 18-04-16 and 19-04-16 at CRIS/NDLS. Kindly arrange to issue I
Class A Duty Pass ex. SC to NDLS and back valid from 14-04-16 to
24-04-16 in favour of self and wife.
Sr.AFA/SF

___________________________________________________________________________
No.ASF/Sr.AFA(SF)/Per dt. 12-04-2016
Sr.DFM/AGRA
Sub: Requisition for allotment of one Room (AC) in the

Officers Rest House/AGRA.
.
_____
Kindly arrange to allot one Room (AC) in the Officers Rest House at
AGRA on 15-04-16 and 16-04-16 in favour of self and wife on payment.

Sr.AFA/SF

___________________________________________________________________________
No.ASF/Staff Matters dt. 18-04-2016
Sr.AFA/G/SC
Sub: Superannuation of Shri Mohd Aleem, Jr.Record Lifter.

Ref: Your lr No.AAD/R02/Vol V dt. 13-04-16.
____
Reference to the subject, there is no DAR case contemplated/Pending

against Shri Mohd Aleem, Jr. Record Lifter, Stores Finance Section as per
records as on date.
AAO/SF
Copy to Sr.AFA/M&P/SC for information.
AAO/SF

___________________________________________________________________________
SSE/Elec/RN/SC
Sub: Provision of electric wire for switch board

connecting the Air Cooler.
____
Kindly arrange to provide electric wire for switch board

connecting the Air Cooler in the chamber of the undersigned immediately.
(E.V. SHIVARAMAKRISHNA)
Sr.AFA/SF

Lekha Bhavan, Secunderabad-500 025
___________________________________________________________________________
B. SINGAIAH
FA&CAO/S&W
D.O No.A/SF/RN/MMIS Dt. 10-05-2016
Dear Sri Pawar,
Sub: 10% Test Check of Purchase Orders for which pre-vetting

is not necessary.
Ref: Railway Boards lr No.88/RS(G)/779/14 Pt dt. 27-02-2015

and 12-03-2015.
___
It is observed that there is excessive backlog in submission of the

case files of POs (released directly by Stores Department which dont require
pre-vetting) to Accounts Department for 10% Test Check. As per the extant
instructions, the process of test check should be completed in the month
following the month of issue of the POs. However, inspite of personal
interactions and continuous reminders with the concerned Officers it is
observed that there are 42 items pending from Feb2015 to Feb2016 (list
enclosed) yet to be submitted to Stores Finance Section.
Test Check of unvetted POs is mandatory as per provisions of SOP

Part D (item 1 note (ii)). Hence, it is requested to instruct the concerned
Officers to hand over the above referred case files for test check to
Sr.AFA/SF immediately.
A line of reply on the action taken would be highly appreciated.
Encl: As above.
(B. SINGAIAH)
FA&CAO/S&W
Sri R.L. PAWAR

COS/SC
MINUTES OF THE MEETING HELD ON 13-06-16 @ 12.30 HRS IN THE

CHAMBER OF Dy.CMM/IC IN CONNECTION WITH GENERATION OF
ENGINEERING POs IN MMIS/IMMIS W.E.F 01-07-16 BY ENGINEERING
DEPARTMENT.
Officers present :
1) Sri D.C. Venkaiah, Dy.CMM/IC

2) Sri Amit Agarwal, Dy.CE/TP
3) Sri P. Rajagopal Rao, Dy.CE/Track-II
4) Sri D.D. Nagpure, Dy.CE/TM
5) Sri E.V. Shivaramakrishna, Sr.AFA/SF
The following points were discussed in the above meeting.
1) Dy.CMM/IC agreed to extend the cooperation in arranging LAN

connectivity to the Engineering Department and to impart necessary
training to the staff on Generation of Engg POs in MMIS/IMMIS.
2) Dy.CE/TP will talk to Sr.DSTE/HYB for installation of MMIS

connectivity cable to the Engg Department in Room No.629 situated in
VIth floor of COS Office.
3) All the Dy.CEs have consented to send their staff to the

Computer Cell (referred in Para 2 above) for the necessary training.
Officers are requested to ensure action as decided during the

meeting for successful implementation of the above within the targeted
date i.e. 01-07-16.
Sr.AFA/SF
South Central Railway Stores Finance Section

FA&CAO/S&Ws Office
Railnilayam/SC
No.A/SF/Gen.Corres dt. 15-06-16
Copy forwarded to:
Dy.CMM/IC, Dy.CE/TP, Dy.CE/Track-II, Dy.CE/TM, Sr.DSTE/HYB.

FA&CAO/S&W/SC for kind information please.
CONFIDENTIAL

___________________________________________________________________________
No.ASF/Sr.AFA(SF)/Conf dt. 11-07-2016
Dy.CAO/S&W/SC
Sub: Conducting of Appendix-IV-A exam for ASVs

and Departmental test for Sr.ISA on 11-07-2016.
Ref: Your Conf lr No.ASV/A03/Pt.II dt. 04-07-2016.
____
With reference to your above subject, the undersigned has set the
question papers for the following examinations to be held on 11-07-16 are
sent herewith separately under sealed covers.
1) Question paper for Appendix IV-A exam for 3 ASVs.

2) Question paper for Departmental test for 3 Sr.ISAs.
3) Key for the both the above exam question papers.
Please acknowledge receipt.
Encl: As above
Sr.AFA/SF
Dt. 26-07-16
Sub: Nomination of IRAS Officers for a special course on

External Financing, Capital Markets, Accrual Accounting,
Outcome Budgeting and Performance Costing to be
Conducted at NAIR Reg.
Ref: i) Adviser/AR & Mission Director, Rly Bds lr.No. 2016/AR/

18/Short Course/NAIR dt. 20-07-16.
ii) FA&CAO/SCs lr.No.AAD/RO2/RSC/BRC/Vol.II
dt. 25-07-26.
_____
With reference to above, I have been nominated by FA&CAO/SC to

attend for a special course on External Financing, Capital Markets, Accrual
Accounting, Outcome Budgeting and Performance Costing to be held from
01-08-2016 to 03-08-2016 at NAIR/Vadodara (vide F.22/C). I shall be
leaving HQrs on 30-07-16 (Saturday) and shall be back to HQrs on 05-07-16
(Friday) by convenient train.
May kindly approve.
Sr.AFA/SF
Dy.CAO/S&W
FA&CAO/S&W
Dt. 11-08-16
Sub: Permission to leave Hqrs during holidays.
_____
I may kindly be permitted to leave HQrs to spend holidays
at ARAKU/VSKP with family from 12-08-16 to 15-08-16. I shall be
back to HQrs on 16-08-16.
Submitted for approval please.
Sr.AFA/SF
Dy.CAO/S&W
Dt. 23-08-2016
Sr.AFA/G
Sub: Issue of duplicate CL card 2016.
_____
Kindly arrange to issue me duplicate CL card for the year
2016 for which I have remitted Rs.5/- in Pay Office for obtaining it. It
is certified that so far I have availed 2 days CL and one RH during the
year 2016.
Sr.AFA/SF
(CONFIDENTIAL)

___________________________________________________________________________
No.ASF/Staff Matters dt. 29-08-2016
Sr.AFA/G/SC
Sub: Strengthening of Administration Premature retirement

of Railways Servants Periodical review under rule 1802(a)/
1803(a)-R.II-1987 edition Regarding.
Ref: Your Conf lr No.AAD/PRRS/Vol-I dt. 22-08-16.
____
Reference to the subject, there is no DAR case

contemplating/Pending against Shri K. Sivanageswar Rao, AA, Stores
Finance Section as per records as on date.
S r.AFA/SF
Dt. 06-10-2016
Sub: Make in India Programme Vendor Development Meet with

Defence and Public Sector Units at Hotel ITC Kakatiya,
Hyderabad.- Reg.
In terms of CMM/G/SCs lr.No.S.217.1.3.Vol.III/2016
Dt. 03-10-2016, I have been nominated to attend the Make in India
Programme Vendor Development Meet with Defence and Public Sector
Units at Hotel ITC Kakatiya, Hyderabad on 07-10-2016 from 15-30hrs
17.00hrs.
Hence, I may kindly be approved the above programme.
Sr.AFA/SF
Dy.CAO/T
Dt. 31-10-2016
NOTE
Sub: Deputation of Sri Kumar, AA, Stores Bills Section

on duty to Chennai from Stores Accounts.
______
It is requested to depute on duty Sri Kumar, AA, Stores Bills Section
from Stores Accounts on 02-11-2016 to collect Part-I APAR of
Sri E.V. Shivaramakrishna, Sr.AFA/SF from FA&CAO/T/Chennai.
Kindly do the needful.
Sr.AFA/SF
Dy.CAO/S&W

___________________________________________________________________________
No.ASF/Gen Corresp dt. 20-12-2016
Sr.AFA/M&P
Sub: Rectification of wrong allocation Regarding.

___
During the month of April, 2016, the PO bearing No.82.15.5146.1.40393

dt. 12-04-16, has been vetted with allocation as J-215-50. But, later it is
noticed that the allocation should have been DRF as per NS Indent and it
is mentioned that the PO had been vetted erroneously with wrong allocation.
In this connection, it is requested to kindly arrange to process for the

JV, to correct the transaction.

Sr.AFA/SF
for FA&CAO/S&W/SC
C/-
AFA/Exp for information w.r.t her lr.No.AXP/COE dt. 13-12-16.
AAO/Stores Bills for information w.r.t her lr.No.ASA/SB/2016/Misc
dt. 08-12-16.
for FA&CAO/S&W/SC

___________________________________________________________________________
Dy.CAO/G
Sub: Submision of Immovable property Returns in terms of Rule

18 of the Railway Services (Conduct) Rules, 1966 by Railway
Servants belonging to Group A services for the year ending
31-12-2016.
Ref: Your lr.No. A/AD/35/Con/Pt.II (2016) dt. 05-01-17.
____
Inviting attention to the letter referred above, the IPR of Sr.AFA/SF is enclosed
herewith.
Encl: one.
Sr.AFA/SF
Dt. 30-01-2017
FA&CAO/SC
Sub: Noting of transaction in respect of purchase of Immovable Property

for indicating in the IPR - Post facto sanction - Regd.
*****
The application in Annexure III-B along with copy of relevant documents for
noting transaction in respect of purchase of Plot for 325 Sq.Yards at Vinayak Nagar,
Ghatkesar Mandal at a cost of Rs.18,75,000/- is enclosed for communicating post
facto sanction of the said transaction.
Permission could not be obtained earlier since the transaction took place in
the year 1998 before joining in Railways.
Encl: as above
Sr.AFA/SF

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Dt.

Sub: Demise of my husband K.V. Mohan Rao - Modification

As my husband K.V. Mohan Rao drawing pension vide

(K. Menaka Devi)

No.ASF/Sr.AFA/Misc Dt. 16-02-2012

Sub: Allotment of one suite in Officers Rest House at SC to

Sri G. Ammeshwar Rao, Sr.DFM/NED has requested on

Kindly arrange to allot one suite as requested by the above

(V.H. NAGESHWAR RAO)

No.ASF/Sr.AFA/Per Dt. 16-02-2012

Sub: Change of Railway Quarter No.601/4

I am presently residing at Railway Quarter No.601/4

In view of the above, I request you to kindly allot a quarter in the

(V.H. NAGESHWAR RAO)

Sub: Issue of Ist Class Duty Pass.

Kindly arrange to issue Ist Class Duty Pass in favour of Sri

Sub: Transfer of account No.771823969.

I the undersigned, is account holder in your Bank. The SB A/c

(V.N. DEEPTI SAI)

C/- The Manager, Indian Bank, P B No.1619, 201, Karan Centre,

No.ASF/Sr.AFA/Misc Dt. 03-05-2012

Sr.DPO/HYB & Town Incharge

Sub: Conducting the RRC Examinations by HYB Divn on 6th, 13th

Ref: Your lr.No.SCR/P-HYB/111/RRC/Open Market/Gr.D

With reference to your above letter, the papers nominating for

(V.H. NAGESHWAR RAO)

Sub: Availing of widow pass facility.

As my husband R.S. Chakravarthy, (Rtd as Sr.TIA on 31-08-

Sub: Tour programme.

It is proposed to conduct the inspection on Pension Payment

In terms of item No.11 of SOP Part F (Part I) approval of

Dy.CAO/S&W may kindly recommend the above programme to

Stores Finance consists of Sr.AFA/SF, AO/SF and the staff.

Stores Finance deals with

Stores Finance deals with

The following items are outstanding in the Section.

INDENTS:- only Dy.CAO/S&Ws cases

S.No Indent No. Received on Status

S.No File Reference Received on Status

Sub: Procurement of Computer Hardware Stores Finance Section,

The 6 PC have become outlived resulting in frequent breakdowns

The maintenance of this outlived hardware has become un-

The total cost (approximate) of hardward is Rs.3,76,916/- and

FA&CAO is requested to accord Administrative approval for the

FA&CAO/G is also requested to accord Administrative approval for the

Submitted for kind approval please.

Please find herewith a declaration by individuals as required duly

My above Credit Card expired in November, 2013. My request for

It is surprising that inspite of assurance given by your executive at

Please ensure prompt dispatch of my Credit Card duly intimating the

Sub: Sanction of one day LAP and permission to leave HQrs.

I may kindly be sanctioned for one day LAP on 13-01-16 as I am going

My leave application in duplicate is enclosed herewith.

Sub: Sanction of one day LAP.

I may kindly be sanctioned for one day LAP on 15-02-16 as I had

My leave application in duplicate is enclosed herewith.

Sub: Sanction of two days LAP and permission to leave HQrs.

I may kindly be sanctioned for two days LAP on 03-06-15 (Wednesday)

My leave application in duplicate is enclosed herewith.

Sub: Sanction of three and half days CL and permission

I may kindly be sanctioned three and half days CL on 23-04-15 (AN),

My CL card is enclosed herewith.

FA&CAO/S&W for information please

Sub: Sanction of four days LAP and permission to leave HQrs.