Enterprise Structure

MIRO LABS PVT LTD
23/2 Divine Towers, 7'th Street, Cross Cut

Road, Coimbatore 641006,
Enterprise Structure Tele: 0422-4366688,
Mob: +91-99622-91197,
Mail: info@atozsoft.co.in
MIRO LABS
FICO ASSIGNMENT
Consultant Name: P.Baladevika

Module: SAP FICO
Designation: Trainee ABAP/FICO Consultant
Document Date: 28.07.2017
MIRO LABS PVT LTD, 23/2 Divine Towers, 7'th Street, Cross Cut Road, Coimbatore 641006, Tele:
0422-4366688, Mob: +91-99622-91197, Mail: info@atozsoft.co.in
MIRO LABS PVT LTD
Mob: +91-99622-91197,
Table of Contents:
Enterprise structure.....................................................................................................................................3
Introduction to Finance and controlling......................................................................................................3
SAP Financial Accounting(FI).................................................................................................................3
SAP Controlling (CO)................................................................................................................................3
FI steps to configure....................................................................................................................................4
Enterprise Structure................................................................................................................................4
Definition.................................................................................................................................................5
Define company...................................................................................................................................5
Define company code..........................................................................................................................8
Define credit control Area..................................................................................................................11
Define Business Area.........................................................................................................................12
Define Functional Area......................................................................................................................12
Maintain consolidated Business Area................................................................................................13
Maintain Financial Management Area...............................................................................................13
B.Assignment.........................................................................................................................................14
Assign Company code to company....................................................................................................14
Financial Global Settings........................................................................................................................18
Step1: Define Fiscal Year Variant(OB29).............................................................................................19
Step 2 Assign Company code to fiscal year variant(OB37).................................................................23
Step3: Define Posting Periods (OBBO)...............................................................................................27
Step 4: Open and Closing Posting Periods (OB52)..............................................................................28
Step5: Assign Company Code to Posting Period Variant(OBBP).........................................................30
Step 6:Document Number range(fbn1).............................................................................................32
Step 7: Assign Field status variant to company code.(obc5)..............................................................35
Define Field Status Variant.....................................................................................................................35
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Step8:Define tolerance group for employees.(OBA4)........................................................................36
Enterprise structure
Introduction to Finance and controlling

SAP FICO Stands for FI (Financial Accounting) and CO (Controlling). SAP FICO is the
important module of ERP and both FI and CO modules stores the financial transactions data.
SAP Financial Accounting(FI)

SAP FI module as the term suggests deals in managing financial transactions within
enterprises. This financial accounting module helps employees to manage data involved in any
financial and business transactions in a unified system. This module functions very well for
reporting requirements. The SAP FI module is very flexible and functions well in any type of
economic situation. Be it a smaller organization or a larger organization, SAP implementation
helps in consolidating data for diverse business transactions and legal requirements. Financial
Accounting module helps one to get real-time financial position of an enterprise in the market.
SAP FI incorporates with other SAP modules such as SAP SD, SAP MM, SAP PP, Payroll and
more for better work results.
SAP Controlling (CO)

SAP CO module is another important SAP modules offered to enterprises. The controlling
module supports in the process works of planning, reporting and monitoring operations of
businesses. It involves methods to view and organize costs that are required for financial
reporting. Controlling module enables one to plan, track, perform and report about costs.
Controlling includes managing and configuring master data that covers cost elements, cost
centers, profit centers, internal orders, and functional area and so on.
FI steps to configure
Enterprise structure.
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Financial Accounting Global settings.
General Ledger.
Tax configuration.
Accounts payable.
Accounts Receivable.
Bank Accounting.
Asset Accounting.
Enterprise Structure
Enterprise structure Represents the legal and/or organizational views of an enterprise.
Forms a framework that supports the activities of a business in the manner desired by
management.
Permits the accurate and organized collection of business information.
Supports the development and presentation of relevant information in order to enable and
support business decisions.
The Organizational Structure in FICO consists of following Organizational Levels:
Definition
1. Define Company.
2. Define company code.
3. Define credit control area.
4. Define business area.
5. Define functional area.
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6. Maintain consolidated business area.
7. Maintain Financial management area.
Define company
This step is to create the name for company and its basic details. Company is
nothing but whole organizational structure. Consolidated balance sheet of the
company can be generated using this step.
Transaction code OX15.
Path: SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE

DEFINITION FINANCIAL ACCOUNTING DEFINE COMPANY.
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Click on New entries to create company.
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Give the details and save the entries.
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Define company code
It is a legal independent entity for which general ledger master data extended or created
to carry out day to day activities of the business transactions.Now, you know about
organizational structure of SAP FI (Financial Accounting).
Here we have to create a code for the company. Company code is nothing but part of
the organisational structure, In a company code we will take the reports of only that
particular code balance sheet reports.
Transaction code: OX02.
Click new entries->create a company code->type company name and other details->
save
Or else
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SAP MENU PATH:
SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION

FINANCIAL ACCOUNTING Edit, Copy, Delete, Check Company code..
Give new entries and enter the company code.
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After saving , a popup created as shown below, Fill the required fields and save.
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Define credit control Area
Credit control area is used to check credit limit for customers. We can assign one credit control
areas to one or more company codes.
Credit control area is used for credit management in the applications components for Sales and
Distribution and Accounts receivable. Credit management be a centralized or decentralized. If it
centralized then all company codes can use one credit control area, in case of decentralized each
company code should has individual credit control area.
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Credit control area to be assigned to company code and in the customer master data also.
SAP MENU PATH:
SPRO -- SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION DEFINE

CREDIT CONTROL AREA
Transaction code: OB45
Define Business Area
Business areas are used to distinguish business transactions of an organization at

unit/branch level. For example: A construction company has one company code but it has various
projects so each project will be defined as business area.
While booking transactions business area to specify so it is possible to derive reports

based on business area. It is not possible to input business area for all the transactions hence
business area concept is not much in use.
Business area not assigned to any company code so if an organization has multiple
company codes then all can use the same business area. It is also possible to maintain business
area as an element in master data like cost center, WBS element, internal order, etc.
SAP MENU PATH:

FINANCIAL ACCOUNTING DEFINE BUSINESS AREA.
Define Functional Area
Functional area is an organizational unit in accounting classifies the expenses in an

organization by functions.
Use of functional area:
It is used in creating Profit and loss account in financial accounting using cost of sales
accounting and used to analyse cost of sales accounting.
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Some of functional areas are
Administration
Sales and distribution.
Manufacture.
R&D.
SAP MENU PATH:

FINANCIAL ACCOUNTING DEFINE FUNCTIONAL AREA.
Transaction code: OBKD.
Maintain consolidated Business Area
A consolidation business area is a consolidation of a number of business areas that

satisfy certain geographic or demographic criteria(for example, belong to the same state,
country, continent, etc. or belong to business areas in cities only/villages only etc.). This
helps in a much more macro-controlling aspect as compared to business area.
Click new entries->create a consolidated business area code-> type company name
in description->save.
SAP MENU PATH:

FINANCIAL ACCOUNTING MAINTAINING CONSOLIDATED BUSINESS AREA.
Transaction code: OCC1.
Maintain Financial Management Area
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In this step, you create your financial management (FM) areas. The financial
management area is an organizational unit within accounting which structures the
business organization from the perspective of Cash Budget Management and
Funds Management.
Click new entries->create fm area code->type company name in fm area -> give the
currency used by that company->save.
SAP MENU PATH:

FINANCIAL ACCOUNTING MAINTAINING FINANCIAL MANAGEMENT AREA.
Transaction code: OF01.
B.Assignment
In this process we will assign the created company code with the company and all the
areas. There are 4 steps in this.
Assign company code to company.
Assign company code to credit control area.
Assign consolidated business area with business area.
Assign company code to financial management area.
Assign Company code to company
SAP MENU PATH:
SPRO SAP reference IMG Enterprise Structure Definition Financial Accounting

Maintaining Financial Management Area.
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Position Company code and position company name as follows.
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Select company you have created to assign to company code.
Company code assigned to company is done and saved.
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Financial Global Settings

It includes following steps and their definitions are as given below.
Define Fiscal Year

Define Posting Periods
Define Field Status Variant
Define Tolerance group for Users
Define Document Types and Assign Number ranges
Define Posting Keys
Assigning all above to Company Code.
A period of usually 12 months, for which the company produces financial statements and takes
inventory.
A fiscal year need not correspond to the calendar year. Under certain circumstances, fiscal years
containing fewer than 12 months are also permitted (short fiscal year).
Definition:
The fiscal year variant is used to define the fiscal year.
You can define the following using a fiscal year variant:
o How many posting periods are in a fiscal year

o How many special periods you require
o How the system determines the posting periods when posting.
In the definition, you allocate your posting periods to the calendar year.
Allocation control requires the same number of posting periods in the company code and
in the assigned controlling area.
This means that the number of posting periods in the fiscal year variants must be the
same in the company code and in the controlling area. The period limits for the two fiscal
year variants must also coincide.
You must define which fiscal year variant is to be used for each company code. To do
this, you must define the appropriate fiscal year variant (to contain no more than 16
periods).
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Fiscal Year
Fiscal Year Year Independent
Fiscal Year Year Dependent
Normal and Special Periods

Normal Periods 1 to 12
Special Periods 13 to 16
Open/Close Posting Periods
Step1: Define Fiscal Year Variant(OB29)
Menu Path: IMG Financial Accounting Financial Accounting Global Settings Fiscal year
Fiscal year Variant
T Code : OB29
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The screen will be as shown below.
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New entries create new fiscal year with a name(Here BP) Tick year dependentNumber of
posting periods as 12 and No of special periods as 4.
Selct the entry row as shown below and double click periods on left side..
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A popup will open as shown here.Give enter.
The screen shown below is open and the entries should be made as shown below.
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Step 2 Assign Company code to fiscal year variant(OB37)
Assign Company Code to Fiscal Year Variant

Menu Path: IMG Financial Accounting Financial Accounting Global Settings Fiscal year
Assign Company Code to Fiscal year Variant
T Code : OB37
Steps:
1. Click Position
2. Enter Co. Code
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3. Enter FYV
4. SAVE the settings
The screen below gets displayed.Click position and give company code
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Then the screen below gots displayed.Give Our Fiscal year variant name , here Its BP. And save.
MIRO LABS PVT LTD
Mob: +91-99622-91197,
MIRO LABS PVT LTD
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Give Enter again and again until it got saved.
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Step3: Define Posting Periods (OBBO)
A period within a fiscal year for which transaction figures are updated.
Every transaction that is posted is assigned to a particular posting period. The transaction figures
are then updated for this period.
Definition:
This describes the specifications for a posting period (for example, beginning and end).
Each company code refers to exactly one variant. Therefore, as many company codes as you
require can use the same variant.
Define Variant for Open Posting Period

Menu Path: IMG Financial Accounting Financial Accounting Global Settings Documents
Posting Period Define Variant for Open Posting Period
T Code : OBBO
Steps:
Click New Entries
1. Enter 4 digit code
2. Enter Variant Name
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Give New entries Give posting period variant name . Here I have given BPL and name it
.Then Save.
Step 4: Open and Closing Posting Periods (OB52)

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Posting Period Open and close Posting Periods
T Code : OB52
Steps:
Click New Entries
1. Enter 4 digit variant
2. Enter +
3. Enter starting Period
4. Enter Year
5. Enter Ending period
6. Enter year
7. Enter First Spl Period
8. Enter Year
9. Enter End Spl Period
10.Enter Year
11.SAVE the settings
The screen below got displayed.
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Click New entries And fill the Details as below.
Period1: In 2017 It has April(1) to December(9)
Period 2:In 2018 It has January(10) to March(12) + Special periods from April(13) to July(16).
Save.
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Open and close posting period is done.
Step5: Assign Company Code to Posting Period Variant(OBBP)
Menu Path: IMG Financial Accounting Financial Accounting Global Settings

Documents Posting Period Assign Company Code to Posting period Variant
T Code : OBBP
Steps:
1. Click Position
2. Enter Co. Code
2. Enter Variant Code
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Position Give company code Assign posting period variant. Here its BPL SAVE.
Step 6:Document Number range(fbn1)

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Give company code Change intervalsEnter.
Insert intervals.
Give some document number range.. Here I have given 1 to 100.--> enter.
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It will display like this. And save.
MIRO LABS PVT LTD
Mob: +91-99622-91197,
MIRO LABS PVT LTD
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Step 7: Assign Field status variant to company code.(obc5)
Define Field Status Variant
Definition:
A field status variant groups together several field status groups. You assign a field status variant
to each company code.
The field status group specifies which fields are ready for input, which fields must be filled or
which fields are suppressed when entering documents. This specification is known as the field
status.
Define Field status Variant

Line Items Controls Maintain field status Variant
T Code : OBC4
Steps:
Click New Entries
1. Select 0001
2. Click Copy as
3. Change 0001 as Arun
5. Click Copy all
6. Press Enter
7. SAVE
Assign Company Code to Field Status Variant

Line Items Controls Assign Company Code to Field Status Variant
T Code : OBC5
Steps:
1. Click Position
2. Enter Co. Code
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2. Enter Variant Code

Step8:Define tolerance group for employees.(OBA4)
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Give Upper limits for posting procedures as shown below.--> Save.
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Enterprise Structure

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MIRO LABS PVT LTD

23/2 Divine Towers, 7'th Street, Cross Cut

Consultant Name: P.Baladevika

Step8:Define tolerance group for employees.(OBA4)........................................................................36

Introduction to Finance and controlling

SAP Financial Accounting(FI)

SAP Controlling (CO)

Financial Accounting Global settings.

Enterprise structure Represents the legal and/or organizational views of an enterprise.

Permits the accurate and organized collection of business information.

The Organizational Structure in FICO consists of following Organizational Levels:

2. Define company code.

3. Define credit control area.

4. Define business area.

5. Define functional area.

6. Maintain consolidated business area.

7. Maintain Financial management area.

Transaction code OX15.

Path: SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE

Click on New entries to create company.

Give the details and save the entries.

Define company code

Transaction code: OX02.

SAP MENU PATH:

SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION

Give new entries and enter the company code.

Define credit control Area

SAP MENU PATH:

SPRO -- SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION DEFINE

Transaction code: OB45

Define Business Area

Business areas are used to distinguish business transactions of an organization at

While booking transactions business area to specify so it is possible to derive reports

SAP MENU PATH:

SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION

Transaction code: OX03.

Define Functional Area

Functional area is an organizational unit in accounting classifies the expenses in an

Use of functional area:

Some of functional areas are

Sales and distribution.

SAP MENU PATH:

SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION

Transaction code: OBKD.

Maintain consolidated Business Area

A consolidation business area is a consolidation of a number of business areas that

SAP MENU PATH:

SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION

Transaction code: OCC1.

Maintain Financial Management Area

SAP MENU PATH:

SPRO SAP REFERENCE IMG ENTERPRISE STRUCTURE DEFINITION

Transaction code: OF01.

Assign Company code to company

SAP MENU PATH:

SPRO SAP reference IMG Enterprise Structure Definition Financial Accounting

Transaction code: OX16.

Position Company code and position company name as follows.

Select company you have created to assign to company code.

Company code assigned to company is done and saved.

Financial Global Settings

Define Fiscal Year

You can define the following using a fiscal year variant:

o How many posting periods are in a fiscal year