Ref.

No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017

Request for Tender (RFT)

for the job of Housekeeping and maintaining health and hygiene in ISP
Schools.

Advt. No. 2017-18/Town/101

RFT No. TS/C-5/EDN/OTE/935/17

Dated: 14/09/2017

Due on: 06/10/2017 Upto 3.00 PM

STEEL AUTHORITY OF INDIA LIMITED

Registered office: Ispat Bhavan, Lodhi Road,
P.O Box 3049, New Delhi- 110003

Signature of the tenderer Page 1 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
INSTRUCTION TO TENDERERS
1) Tender form consist of two parts :
PART I : Techno Commercial Part.
PART II : Price Part.
Tender form Part I
A) It comprises of
(a) Instruction to Tenderer, Request for Tender Enquiry, Form-A, General term of contract, Special
conditions & Scope of work(Price part) without quoting rate.
(b) Valid Trade License, Bank A/c. details, Pan Card photocopy, P.Tax Challan & P.F. Code.
(c) Bidders who have experienced in Sanitary / sweeping nature of job of single order value not less than
Rs. 6.85 Lakhs, or two Order of value not less than Rs. 4.28 Lakhs each,or three order value Rs. 3.42
Lakhs each, directly under any State Govt. and/or Central Govt. agencies, Public Sector undertakings
(State/Central), on single point responsibility basis in last seven year ending 31.08.2017.

B) Tenderers are requested to read carefully the Terms & Condition of Contract of Part I while submitting all
the pages have to be signed & stamped as a token of having being read, understood & acceptance all the
terms and conditions mentioned therein.
a. In a big envelope put in the following (three) 3 separate sealed envelopes.
i) Fixed Earnest Money Rs. 5000/- (Rupees five thousand only) should be accompanied with the
tender in the form of Crossed Bank Draft/Pay order/Bankers Cheque or Bank Guarantee with all
commercial Banks Except co-operative & Gramin Bank. E.M. will not be accepted in cash.
Electronic mode of payment will be allowed. This envelope will be marked E 1.
DD should be drawn in favour of Steel Authority of India Ltd. IISCO Steel Plant payable at
Burnpur/Asansol.

ii) This part should consist of the details as mention in 1(A) above, marked E 2 on the envelope.
All the Photo copies have to be attested by gazatted officer.
iii) Price bid as per format duly signed & stamped marked as E-3 on the envelope.

C) Put all the 3(three) envelopes (as mention above) in a sealed envelope addressed to DGM(TS)CC & drop it
in the Tender Box in the office of DGM(TS)CC before 15.00 Hrs. on 06/10/2017.
D) Part I of tender will be opened in presence of those tenderer or their authorized representative who may
wish to be present at 15.00 hrs. on 06/10/2017.
E) Opening of Price bid Part II will be intimated in due course of time only to those tenderer whose tenders
will be considered to be valid based on the evaluation of Part I. The Companys decision in this regard is
final and also binding on the Tenderers.
F) It shall be the responsibility of the persons submitting the tender to ensure that the tenders have been
submitted in the formats and as per the terms & condition prescribed in the SAILS websites and no change
is made therein before submission of their tender. In the event of any doubt regarding the terms and
condition /formats , the person concerned may seek clarification from the authorized officer of ISP. In case
of any tampering/unauthorized alteration is noticed in the tender submitted, from the Tender Documents
available on the SAILS Website www.sailtenders.co.in , the said tender shall be summarily rejected and the
company shall have no liability whatsoever on the matter. However, deviation if any proposed by the
tenderer may be separately indicated for acceptance or otherwise of ISP. Such proposed deviation will not
be treated as tampering for the purpose of application of this clause.
G) Please note that the opening of Techno-Commercial Offer (i.e. Part-I of tender) depends on receiving of
adequate number of offers from the parties.
H) Mere Sale of Tender Paper does not bind the company in any way in respect of the proposed contract with
the purchaser of the Tender paper. The Company also does not bind itself to accept the lowest or any of the
tender and reserves the rights to reject any or all the tenders, reduce or increase quantity without assigning
any reason whatsoever.

DGM(TS)CC

Signature of the tenderer Page 2 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
REQUEST FOR TENDER (ENQUIRY)
Steel Authority of India Ltd., ISP, invites tender for the job Housekeeping and maintaining health and hygiene in ISP
Schools Accordingly the Tender Enquiry as below with detailed Terms & Conditions enclosed herein.
You are requested to read carefully the instructions contained in our enquiry and submit your tender in line with our
requirement indicated. The tender is required to be submitted as follows:
Advertisement No. : 2017-18/Town/101
Scope Of work As per Technical specification attached
Quantity As per technical specification attached
Price Firmness
Material Specifications As per technical specification attached
Inspection Inspection will be done as per our inspection Plan

TeTender sent by Post/ Courier to be addressed to DGM(Town Services)CC

Town Services, Contract Cell.
Town Office building
SAIL/ISP, Burnpur 713325.
Phone no: 0341-2241193, Tel. works: 3501
Due date of submission of Tender (Techno On 06/10/2017 up to 15.00 hrs
Commercial bid only)
Due date for opening of Tender (Techno On 06/10/2017 at 15.00 hrs.
Commercial bid)
Cost of Tender Document N/A.
Earnest money Rs. 5000/- (Rupees five thousand only) (in case of SSI, valid EM-II
registration certificate should be submitted along with
attested/notarized)
Required Documents Valid Trade License, Bank A/c. details to be submitted, Pan card
photocopy, P. Tax Challan & P.F. Code.(Photocopy should be attested /
notarized)
N.I.T.Value -
Time of Completion 12(twelve) months.
Credential. Bidders who have experienced in Sanitary / sweeping nature of
job of single order value not less than Rs. 6.85 Lakhs, or two
Order of value not less than Rs. 4.28 Lakhs each,or three
order value Rs. 3.42 Lakhs each, directly under any State
Govt. and/or Central Govt. agencies, Public Sector
undertakings (State/Central), on single point responsibility basis
in last seven year ending 31.08.2017.
Tax & Duties. Rates should be quoted inclusive of GST as per the Govt. notification of
GST as on 1/07/2017.
Liability of paying GST to Government. ISPs liability of GST will be recovered from the contractors bill in all
cases even in cases where the contractors are exempted from payment
of GST also.

Notional value of Free Supply N/A

Opening & validity of the Offer (Price)
Price part to be fixed through online Reverse Auction conducted by
Mjunction Pvt. Ltd. & remain valid for a period of 120 days from opening
of Price Bid. Price Bid (In a separate sealed envelope) is also required
to be submitted along with techno commercial offer. However this will
only be opened in case R.A. fails. This will be done with due intimation
to techno-commercially approved Tenderers only.

DGM(TS)CC

Signature of the tenderer Page 3 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017

FORM - A

(To be submitted on Suppliers Letter Head)

Format for Acceptance of Commercial Terms, Salient condition of contract and all other Terms of the ENQUIRY

We _____________________________________________________________
(Contractor Name)
having registered office at ___________________________________________
(Address)
agree to all the Commercial, Salient condition of Contract & other Terms & Conditions listed in the

Enquiry No._______________ dated____________________for execution of ..

We confirm that we are in a position to execute, as per the specification given in Enquiry. We have also understood the Reverse
Auction Process and the Reverse Auction rules and special instructions given in the Enquiry. We agree to participate in the
Reverse Auction and abide by the rules. We nominate an executive, whose details are given below, to put the bids on our behalf.

The details of the bidder authorized to bid on our behalf is as follows.

*Name & Designation:

*E-mail ID :

*Contact phone nos. :

Address :

(Signature and designation of authorized executive & Seal)

Place:
Date:

*- Mandatory

DGM(TS)CC

Signature of the tenderer Page 4 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
GENERAL TERMS & CONDITIONS
1. DEFINITIONS:
(a) The term Contract shall mean the Invitation to Tender, the Instructions to Tenderers, the Tender
acceptance of Tenderer.
(b) The term Contractor shall mean the person/firm or Company with whom the order is placed and shall be
deemed to include the Contractor s successors, the representative, heirs, executors and administrators unless
excluded by the Contract.
(c) The term Company shall mean Steel Authority of India Limited IISCO Steel Plant having its registered
office at Ispat Bhavan, Lodhi Road, New Delhi - 110003
(d) The term Executing Authority shall mean the Head of the different departments under whom the Contracts
are supposed to be executed.
2. The Executing Authority shall make any variation of the form of quality or quantity of the work or any part
thereof that may, in his opinion, be necessary and Contractor shall abide by the decision of the Executing
Authority.
3. Quantities as and where set in the attached schedule of work are estimated quantities of work and these are
only meant for broad guidance whereas, the actual quantity necessary to be executed may increase or
decrease depending upon the exigencies of work and it is being very clearly stated that no
damage/claim/compensation etc. from, the Contractor will be entertained by the Company for any such
variation whatsoever.
4. The rates quoted by you should be inclusive of the following, (a) Minimum wages of workman as per Govt.
Statutory rules (b) Leave with wages as per Govt. rules including 5(Five) National Holidays or as may be
declared by Government from time to time and also
i) Provident fund.
ii) Annual Profit Sharing Bonus
iii) Gratuity wherever applicable
iv) Implementation of ESI Act. 1948.
v) Retrenchment benefit to workman wherever applicable
vi) Dearness allowances (VDA time to time)
vii) Supply to Safety appliance
viii) Employees contribution to the West Bengal Labour Welfare fund and professional Tax.
ix) Any other payments etc. that may be declared from time to time under any Act., Rules Regulations,
Provision etc. and/or any matter relating thereto as decided by the Company under an agreement,
order etc.
x) GST as per Govt. Rules.
5. The Contractor shall always abide by the Security Rules of IISCO STEEL PLANT (ISP) as may be in force from
time to time.
6. The successful bidder shall withdraw all security pass/identity card/token from the workmen immediately prior
to their retirement or after completion of the job whichever is earlier and deposit the same in the offices of the
concerned section through the concerned authority failing which the security deposit may not be released.
7. During execution of work if there is any damage in any structure of inside or outside of any bungalow/ quarter
the same should be rectified /repaired by the contractor at his own cost before completion of job. In case of
failure the rectification cost shall be recovered from his security deposit and if the security deposit is insufficient,
from his outstanding bills.
8. The successful bidder shall have to arrange for proper supervision and at least one responsible agent shall
remain ready on spot to receive instruction from the Engineer - In-Charge and the agent should be fully
authorized in writing by the contractor to act as his agent in regard to the execution of the job concern
9. The Contractor entrusted with the work shall in no case engage a Sub-Contractor for the execution of the work
unless specific written permission for the same is obtained from the Company.
10. After placement of order on the successful bidder for the execution of the work, if for any reason at any state
the Company wishes that the work should not be executed, the Company will have the right to terminate the
contract at Companys option. If however, the work has already been commenced and a part of the job is
completed by the Contractor, the Contractor shall be paid proportionately for the completed work only and

Signature of the tenderer Page 5 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
Contract terminated at the option of the Company.
11. RECONCILIATION STATEMENT
After the completion of the work, the Contractor shall submit a detailed Reconciliation Statement of all the
materials issued to him free of cost, quantities consumed for the execution of the work and the balance left with
the Contractor, balance materials will have to be returned to the department. Please also note that the
materials which cannot be reconciled will be charged at penal rates (as fixed by the Company) to the
Contractor and will be realized from the Contractors Bills.

12. EARNEST MONEY DEPOSIT

Earnest Money is to be deposited by the Tenderer of a crossed Demand Draft/Pay Order or Bankers cheque
drawn on any scheduled Commercial Bank except Co-operative &Gramin Bank in favour of Steel Authority of
India Limited IISCO Steel Plant payable at Burnpur or Asansol Branch of the said Banks. Bank Guarantee
from Scheduled Commercial Banks except Co-operative &Gramin Bank as per our format may also be
accepted as Earnest Money. Documents in original as above must be submitted along with the offer without
which the offer shall not be considered as valid. The Earnest Money shall not bear any interest and will be
refunded to the unsuccessful tenderers, in due course of time.
Please note that if the drawee branch is at Asansol, then Payee Name should be Steel Authority of India
Limited-IISCO Steel Plant, Burnpur And if the drawee branch is at Burnpur, then Payee Name should be
Steel Authority of India LimitedIISCO Steel Plant.
For exemption of Earnest Money (as mentioned in Notice Inviting Tender) necessary documents must be
submitted. Small Scale Units/Ancillary Units and Public Sector Units/Govt. undertakings and Co-operative
Societies may be exempted from submission of Earnest Money as per Government policy based on
documentary evidence. For SSI Units, the exemption from submission of E.M. is to be granted only for the items
for which it is registered.

13. SECURITY DEPOSIT

(i) Successful tenderer is required to deposit 10% amount of the full contract value as security money to the
company within 15 days of receipt of Work Order / LOI in the following manner:-

a) 2.5% (two & half percent) of the full contract value as initial deposit within 15 days (preferred) time from the
date of receipt of LOI/Work Order before start of the work.
b) Balance 7.5% (Seven & half percent) of the security deposit will be deducted from the running bills of the
contractor @ 10% of each bill value till total of 10% security deposit is recovered against the contract.
c) Initial Security deposit is to be made by Demand Draft/Pay Order only drawn on any nationalized/Scheduled
Commercial Bank except Co-operative &Gramin Bank in the name of SAIL - ISP payable at Burnpur
Branches of Banks.
(ii) The Contractor shall not be entitled to any interest on the amount of security money deposited by them in
whatever manner at any point of time.
(iii) The Security deposit shall be refunded to the contractor after satisfactory completion of work as certified by
the Executing Authority / as per terms of the work order / contract as applicable.

14. ARBITRATION
All questions, disputes of differences of any kind whatsoever arising under or in relation to the contract (except
as to matters that can be mutually resolved) shall be referred by the parties for decision to a sole arbitrator who
shall be the Chief Executive of SAIL-ISP or any officer of the company nominated by the said Chief Executive to
act on his behalf. In case, the designation of the Chief Executive is changed or his office is abolished, the officer
who for the time being entrusted with the functions of the Chief Executive, by whatsoever designation such
officer is called or his nominee shall be the sole arbitrator to adjudicate upon the disputes. There shall be no
objection to any such appointment on the ground that the arbitrator appointed is a servant of the company or
that he had to deal with the matters in dispute or differences.
The Chief Executive or the officer nominated by him shall be the sole judge of such question. Disputes or
differences and his decision shall be final and binding on both the parties. The venue of the arbitration shall be

Signature of the tenderer Page 6 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
at Burnpur and the language of the arbitration shall be English.

In addition, the tender and/or contract shall also be governed by the General conditions of contract of SAIL. In
case of any conflict between the said General Conditions of Contract and General Terms & Conditions hereof,
the General Terms & Conditions will prevail.

15. LIQUIDATED DAMAGES CLAUSE

If the Contractor fails to complete the work within the stipulated completion time due to reasons not attributable
to the company, the Company shall recover Liquidated Damages, not by way of penalty, but by making
deductions from the contractors outstanding bills or from his security deposit at the rate of 1% (one percent)t of
the total contract value per week of delay subject a maximum of 10% of total contract value. However, the
payment of Liquidated Damages shall not in any way relieve the successful bidder from any of its obligations to
complete the work or from any other obligations and liabilities of the successful bidder under the contract
.
16. SAFETY
All necessary safety precautionary measures are to be adopted by contractor for his Workers while working
including providing safety appliances to the work-force deployed for the job at his own cost. Height passes, if
required, is also be arranged by the contractor. It should therefore be ensured that Full body Harness with
double lanyard (Safety Belt), Safety Net, Fall Arresters etc. are made to the Contractors workers by their
respective Contractors whenever required and are used by them. All safety belts (to be used at height jobs)
should be free from any defect in harness, life line and anchorage hook and must bear IS Mark.
Before starting of the job, the contractor/s must submit individual medical certificate against every engaged
employee, issued by a registered medical practitioner (MBBS), in favour of the workers required to work at
height declaring that all such worker/s are fit to work at height.

17. PENALTY: Penalty charges will be imposed on defaulting contractor as indicated below:-
A) Violation of safety norms:
Sl.No Type of violation: Penalty in Rupees
. Works/Non- works
1 Occasional safety violations not wearing crash Rs. 1,000/-
. helmet
2 Minor safety violation Rs. 6,000/- for 1st violation
. Rs. 12,000/-
subsequent violation
3 Major safety Violation Rs. 10,000/- for 1st
. violation, Rs. 20,000/- for
subsequent violations.
4 Near Miss Cases which may lead to Fatal / Rs. 20,000/- or 10% of the
. Permanent disability contract value whichever is
lower per incident.
5 a) Fatal a) Fine of Rs. 5 Lakhs or
. b) Permanent disability (total loss of earning 20% of the contract value
capacity) whichever is lower per
fatality for a contract upto
Rs. 10 Crores.
b)Enquiry Committee shall
be formed & further
advises like exemplary fine
(over & above the
stipulated mandatory
penalty given above) /
Projects
Rs. 1,000/-
Rs. 10,000/- per first
violation,
Rs. 15000/- for subsequent
violation
Rs. 20,000/- for 1st
violation, Rs. 30,000/- for
subsequent violation.
Rs. 60,000/- or 20% of the
contract value whichever is
lower per incident.
a) Fine of Rs. 6 Lakhs or
20% of the contract value
whichever is ower per
fatality for a contract up to
Rs. 10 crores.
b) Fine of Rs. 12 Lakh or
20% of contract value
whichever is lower per
fatality for a contract above
Rs. 10 Crores.
c) Enquiry Committee shall

Signature of the tenderer Page 7 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
debarring / banning / be formed & further advises
blacklisting of the like exemplary fine (over &
contractor will be taken as above the stipulated
per recommendations of mandatory penalty given
the committee above) / debarring /
banning / blacklisting of the
contractor will be taken as
per recommendations of
the committee.
6 Property damage cases If any damage is caused to company properties during
. execution of the job, a committee will be formed to assess
the damage and the penalty as suggested by the
committee will be deducted from the bill / Security deposit
of the contractor.

a) In addition to the above if safety norms are found to be violated more than 3 (three) times during the tenure
of the contract, ISP will have the discretion to terminate the contract forthwith. Moreover the defaulter
contractor may be debarred from participating in future tenders for the next 1 (one) year.
b) In case of fatal accident occurs during the execution of the contract, a penalty will be imposed on the
contractor on the basis of recommendation of a committee constituted by competent authority of ISP on
case to case basis.

c) Apart from safety lapses a penalty from 1% to max. 10% of contract value for each specific
complaint/unsatisfactory performance and/or default during the terms of contract awarded to the successful
tenderer, depending upon the nature and extent of such complaint/default etc. will be imposed.
d) The aforesaid penalty will be realized from the Bill/Security Money/Earnest Money or from other dues of the
contractor.

18. The Contractor shall have to pay minimum wages to his workmen as per West Bengal Govt.s Notification. Any
increase in such wages from base date (i.e. date of opening of tender) during the tenure of the Contract shall be
borne by the contractor. No claim for reimbursement of wages on account of change in minimum wages will be
entertained by the company.

19. PROVIDENT FUND DEDUCTION

The successful bidder shall be responsible for the deduction and contributions including administrative
/inspection charges towards the provident fund and other funds of labour directly or indirectly employed by him
under the provisions of employees provident fund and misc. provisions Act 1952 and the scheme framed there
under as amended from time to time. The successful bidder shall also be solely responsible for the
maintenance of records in respect of contributions and for submissions of returns according to the provision of
the said act,

In particulars the bidder should note that he has to pay the wages under the minimum wages act. 1948 without
intervention of any Zamindars or Thikadars or Like and the successful bidder shall ensure that no amount by
way of commission or otherwise is deducted or recover from the wages of the workmen.

20. STATE INSURANCE ACT

In terms of Section 1(3) of Employees State insurance Act., the Central Govt. has vide notification No.S-
38013/18/2001 SS dt.8.8.2001 made the provisions of the Act applicable to all factories covered under the
ACT within the (area) J.L.No.1 to 27 of Burnpur under Hirapur P.S. Accordingly, IISCO Steel Plant , Burnpur,
falls within the purview of Sec. 2(12) of the Act. w.e.f. 01-09-2001.
In view of the above, Contractors/Contractors firms must register the names of the persons employed by them
with the Employees State Insurance Corporation and fulfill all the obligations as provided under the provisions

Signature of the tenderer Page 8 of 16

 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
of the E.S.I Act 1948. It is to be ensured that each Contractor before termination of the Contract in IISCO Steel
Plant , Burnpur has cleared all the liabilities under the E.S.I Act. before arranging final payment to the
Contractor(s)

21. (a) Sufficient skilled workforce including adequate supervision for the job is to be arranged / deployed by the
successful Tenderer for the successful execution of the job. Please note that all liabilities of successful
Tenderers own work force deployed during and after completion of the job shall be his.
(b) All other statutory payments as prevailing on the date of opening of the tender shall be ensured by the
contractor.

The successful Tenderer shall take appropriate action under intimation to the Company against such workers
whose character and antecedents are found or reported not satisfactory or has been reported to be involved or
convicted for criminal offence involving moral turpitude in the court of law.

23. In Case of any emergency job, the successful bidder shall have to start the job within 7(Seven)days after
receiving the work order.
i) If successful bidder fails to start the job within seven days of issue of work order the bidder will be liable to
pay a penalty at the rate of 1% per day subject to a maximum of 10% of total contract Value.
ii) In case the successful bidder fails to start the job within 20(twenty) days after receiving the work order the
company shall be at liberty to terminate the contract on 24 hours notice and in such events the contractors
name shall be removed from the list of registered contractors and the company shall be entitled to recover the
penalty charge (i.e. 10% of the total value) from the security deposit at the sole discretion of the company.
24. On the completion of work, successful bidder shall clear away and remove from the site at his own cost all
surplus materials, rubbishes and temporary work of every kind unless advised otherwise by the Engineer-in-
Charge. If the successful bidder fails to remove the surplus materials, rubbish etc. from the work site within 7
days from completion of job, the cost of disposal of the same including a penalty @ 5% of the total contract
value will be deducted from his bill and his failure / non-compliance will be recorded for future action.

25. The company shall, in no event have any responsibility to take over or engage the retrenched workers of the
successful bidder by abolition of contract labour or otherwise.

26. If any workmen or supervisor is found be inefficient, misbehaving with /or acting in a manner prejudicial to the
company as a consequence of which he has been discharged, he shall, in no case be re-employed by the
successful bidder without the permission of the company.

27. Under no circumstances shall any person discharged by the company be employed by the contractor in relation
to his job.

28. In respect of work involving hazard the successful bidder shall have to insure his workman under personnel or
group insurance scheme.
29. EMPLOYMENT OF LABOURS
The successful bidder has to deploy adequate labour in accordance with the requirement of work No extra
claim will be entertained by the company for any idle labour.
The successful bidder shall before starting the job submits to the executing authority a list of persons whom
they propose to employ for the work under the contract. During the period of contract, the successful bidder
shall not be allowed to increase the strength of its labour force without the prior written consent of the company.
If any of the workman/supervisor of the successful bidder is found to be inefficient or misbehaved or found un-
suitable or caught stealing or misusing companys property he shall be immediately removed by the successful
bidder from the job and must not be re-employed without the permission of the company.
The successful bidder shall ensure that proper discipline is maintained by their workmen while at work in the
site and in and around the premises of the company and also the township of the company.
The successful bidder shall as and when required by the executing authority submit to him in such form and in

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 Ref. No: TS/C-5/EDN/OTE/935/17 Dt- 14/09/2017
such intervals as may be prescribed, a return showing the number of the several classes of labour employed
from time to time on the site.
The successful bidder shall appoint authorized representative(s) who shall be present at work site at all times
and on all days to receive instructions from the department concerned. The successful bidder shall also submit
from time to time up to date list of such authorized person(s) to be posted at the site to the executing authority.
The successful bidder shall have to provide all medical and Canteen facilities to its employee /workmen. The
company will provide no subsidies on Canteen facilities to the employees or workmen of the successful bidder
directly.
Any commitment undertaken by the successful bidder with any union or other agency will be the responsibility
of successful bidder alone & these commitments shall never be passed on to the company nor shall the
company be responsible for the same in any manner whatsoever.

30. STATUTORY OBLIGATIONS

In regard to the work covered by the contract and the labourers directly or indirectly employed by the successful
bidder, the successful bidder shall be bound to fulfill all the obligations at its cost and shall comply in all respect
with the employee State Insurance act 1948, ESI act 1948, the payment of Bonus Act. 1965, the contract
labour(Regulation and Abolition) Act. 1970, The West Bengal labour welfare act 1974, the minimum wages act.
1948, the equal remuneration act. 1976, the inter state migrant workmen (Regulation of employment and
conditions of services) act. 1979, and the rules framed there under and /or any statute, ordinance, laws rules
and regulation by laws of central and /or state government or local authorities from time to time enforced or
amended. The successful bidder shall keep the company indemnified against all payment, penalties and
liabilities of every kind and shall maintain such record and submit them for scrutiny when requested by the
executing authority.
31.. The successful bidder shall make payment of wages to his workmen within the 10th day of every month on a
working day notified in advance inside the companys premises in the presence of an authorized representative
of the executing authority and on enquiry should be able to produce the payment register.
32. Failure of Contract
The successful bidder is required to execute the work with utmost care and diligence. Should the successful
bidder fail to commence or complete or fail to perform any part of the contract or commit any breach of terms of
contract, the company without prejudice to the other rights may take recourse to any of the following actions by
serving notice to the bidder.
a) To terminate the contract or part thereof and to get the work done through any other agency or agency
at risk and cost of the successful bidder.
b) To forfeit the security deposit submitted by the contractor.
If the contract is terminated the name of the successful bidder will be removed from the list of registered
contractors maintained by the company and will be widely circulated among other PSU /Govt. units.
33. If the successful bidder stops or suspends work on any unreasonable ground on any day or part of any day, or
if the successful bidder without reasonable cause fails to perform the job or fails to proceed with the work in
accordance with the contract, on any such event, the company will be the sole judge and the contract will be
liable to be cancelled and the security will also be liable to be forfeited.

34. PAYMENT SCHEDULE:

Payment will be released through E-payment mode. Payment will be made within 15 to 30 days from the date of
submission of bills clear in all respects. Party should furnish necessary Bank particulars for getting the payment
through E-payment mode.
35. PERFORMANCE GUARANTEE BOND
If a Tenderer quotes unworkable rates and is considered for placement of order, the party will be asked to justify
the rate quoted and will have to give Performance Guarantee Bond (in addition to the Security Deposit) in the
form of Bank Draft/Bank Guarantee from any scheduled commercial bank except Co-operative & Gramin Bank.
The amount of Performance Guarantee Bond will be decided by the Company at the time of placement of order.
Earnest Money of the Tenderers who refuse to give Performance Guarantee Bond will be forfeited and they will
not be considered in retendering if Order/Contract is not finalized from the present Tender.

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36. The Tenderer/s before quoting the rate/s must visit the worksite / Department to acquaint himself / themselves
with the working conditions, system of employment of labour and/or any other local conditions incidental to the
work. He should also contact Executing Authority / Engineer-in-Charge for further enquiry before quoting rates.

A tender document is not transferable. Scoring/overwriting/corrections by hand must be initialed with date by the
tenderer/s representative/Agent.

37. EXPERIENCE IN THE LINE

I/We enclose herewith as a documentary evidence attested photo copies of carrying out similar nature of job in
last 7 years together with letters of award received in last 7 years along with completion certificates with full
details of award amount, quantity, scope of work, completion period etc. I / We accept that IISCO Steel Plant
reserves the right to refer back for checking /confirmation/verification etc. and may reject our offer if our
experience/ performance is considered unacceptable.

38. ACQUAINTANCE WITH THE JOB

I/We have acquainted myself / ourselves with the working conditions system of employment of labour and all
local conditions general, special / incidental or in relation to the work.

39. PARTICULARS OF TENDERERS

40. I/We give below particulars of myself/ourselves.
40.1 Name :
40.2 Full Address :
40.3 Telephone/Fax Number :
40.4 Name of the Accredited Agent/representative :
40.5 Full address of the accredited Agent/Representative for purpose of communication and issue of instructions
at site.

40.6 Telephone Number at site/Local office/e-mail no..

40.7 Name of Bank Address of the Branch
Type of Account A/C No.
40.8 PAN No.

41. DOCUMENTATION
I/We enclose herewith original/copies thereof attested by a Gazetted Officer/Notary Public:-
i) Certificate from a Nationalised Bank to prove the financial credibility to undertake the work.
ii) PAN Card
iii) Partnership Deed/Affidavit regarding ownership/Memorandum and Articles of Association. In the period of
tenancy of the Contract awarded, if any change is made in the declared partnership, the same shall be intimated
to IISCO Steel Plant and prior clearance obtained from IISCO Steel Plant.
iv) Company Registration Certificate.
v) Trade Licence
vi) Credentials as per Clause of Invitation to Tenderers.

42. DECLARATION
I/We declare that :-
i) I/We have no relative within the meaning of Section 6 read with Schedule 1A of the Companies Act.1956
employed in any capacity in the Company.
ii) I/We have relative within the meaning of Section 6 read with Schedule 1A of the Companies Act.1956
employed in the Company and furnish full name, particulars of position hold by the relative.
(Strike out whichever is not applicable.)

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43. MALPRACTICES AND CORRUPT PRACTICES

If the successful bidder is found guilty of:-

a. Misappropriating, pilfering or wrongful gain of or out of the companys property.
b. Offering illegal gratification /bribes against the advantages taken by an employee of the company.
c. Any malpractice including but not limited to forgery, falsification or fabrication of bill documents,
vouchers, indents etc. which is an offense under the provision of Indian penal code 1860 and the
prevention of corruption act 1947.
Then the company shall without prejudice to any of its legal rights be entitled to terminate the contract
and forfeited the security deposit.

44. VALIDITY
I/We agree to keep my/our Tender open for acceptance by the Company for a minimum period of 120 days from
the date of opening thereof.
45. If the successful bidder dies or become bankrupt or insolvent or suffers any receiver to be appointed to his
business or any assets thereof or compound with its creditors of being a company or corporation, not being
members voluntary winding up for the purpose of amalgamation or reconstruction or carry on his business
under a receiver for the benefits of its creditors or any of them, the company shall be at liberty.
45.1.To terminate the contract by notice in writing to the successful bidder or to the receiver or liquidator or other
person in whom the contract may be vested.
45.2.To give the receiver, liquidator or other person the option of carrying of the contract subject to his providing a
guarantee upto an amount to be agreed for the due and faithful performance of the contract.
In case the contractor is a proprietorship or partnership firm, no change in the constitution of the firm shall be
made without knowledge and consent of the company.
46. The work shall be carried out and completed in accordance with the terms & conditions of Contract. The
successful bidder shall carry out the work in accordance with the sequence of the work and in consultation with
the executing authority. The successful bidder shall in no event engage a sub -contractor for the execution of
the work entrusted to him unless prior specific written permission for the same is obtained from the Executing
Authority. The successful bidder shall in accordance with the requirement of the authority afford all reasonable
opportunity for carrying out any work through any other contractors employed by the company and to such
contractors workmen that may be employed in or near the site of work under the contract. All rubbish spillages
arising out of the execution of the work shall be transported to and dump at companys dump yard as instructed
by the authority.

47. The Executing Authority shall have the right to make any variation in the quality or quantity of the work or any
part thereof that may in his opinion be necessary and the successful bidder shall have to abide by the decision
of the authority.
48. NEGOTIATION
The Company reserves the right to invite /call L-1 bidder for discussions/negotiations as may be decided after
opening of Tenders. Non-compliance by the Tenderer to attend negotiation sub-negotiations/discussion shall
render his/their Tender liable to rejection with forfeiture of Earnest Money without further reference. It is to be
noted that holding of discussion/negotiations or finalisation of contract on the basis of Tenders received without
discussion/negotiations is the prerogative of Management and there will be no claim on the part of tenderer/s to
ask for discussions/negotiations.

49. TERMS & CONDITIONS

I/We return the copies of the Invitation to Tender and General Terms & Conditions, Scope of Work and Special
Condition of Contract duly signed with seal on every page in token of my/our having been read, understood and
accepted all the terms and conditions mentioned therein.

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50. TERMINATION OF CONTRACT
i) Be it noted that any unlawful action, which is against the Safety and Security of the residents of township and
endangers human life, may lead to summary termination of the Contract, before the completion of the Contract
tenure and during the operation of tenure of the Contract.
ii) If the work and progress of the awarded work is not carried out as per the terms of agreement and successful
Tenderer fails to give any satisfactory explanation for poor performance of work and supervision, which is on
account of successful Tenderer s non-compliance of the working instruction, the Executing Department may
recommend to the Management for imposing penalty and on repetitive recurrence management may hold
successful Tenderer responsible and form a ground for revocation of the Contract as well.

51. FORCE MAJEURE

If at any time during the continuance of this contract, the performance in whole or in part by either party of any
obligation under this contract shall be prevented or delayed by reason of any war, civil commotion, sabotage,
floods, explosions, quarantine restriction, strikes, lockouts, or Act of God at Contractor/Company works only
(hereinafter referred to as events) provided notice of happenings of any such event with documentary evidence
is given by either party to the other within 15 days from the date of occurrence thereof, neither party shall be
reason of such events, be entitled to terminate this contract nor shall either party have any claims for damages
against the other in respect of nonperformance or delay in performance and the delivery of work under the
contract shall be resumed after such event has ceased to exist provided that power-cut interruption shall not be
treated as an event under Force Majeure condition.
Notwithstanding anything to the contrary stated herein, the Company shall have the right prior to the end of the
event of Force Majeure to terminate the Contract without any compensation to the Contractor if the Contract is
suspended by the occurrence of the event of Force Majeure for a period of more than ninety (90) days.

52. CLAUSES RELATED TO GST

i. Tax deduction at source (TDS) shall be made applicable towards income tax from all the bills of the contractor
at applicable rate as per Income Tax Act and Rules.

ii. Any vendor / supplier / contractor who is not registered under GST, the amount of GST shall be payable by
ISP under the reverse charge, as such vendor / supplier / contractor at the time of participating in Reverse
Auction should also consider the GST amount to be paid by ISP under the reverse charge.

iii. Any contract where free issue of materials is involved, the contractor should obtain the value of free supplies
made by ISP and should include the same in his invoice for the purpose of calculation of GST. The notional
value of free supplies shall be disclosed by SAIL-ISP in the NIT.

iv. Wherever, the rates quoted by the vendor / supplier / contractor shall be inclusive of all the taxes, duties,
levies and cess including GST, Vendor / supplier / contractor shall clearly show the amount of GST separately in
the Tax Invoice raised by them.

v. Wherever, the rates quoted by the vendor / supplier / contractor shall be inclusive of all the taxes, duties,
levies and cess except GST, Vendor / supplier / contractor shall clearly show the amount of GST separately in
the Tax Invoice raised by them.

vi The cases where GST is liveable on any facility provide by SAIL-ISP and used by vendor / supplier /
contractor and the consideration of which is recovered by SAIL-ISP in the form of reduction in the value of
invoice raised vendor / supplier / contractor, then SAIL-ISP shall raise GST invoices on such transaction and the
same will be borne by vendor / supplier / contractor.

vii. Evaluation of L1 party shall be done on net of Input Tax Credit.

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viii. Evaluation of L1 party shall be done on total.

ix. Any vendor / supplier / contractor who has taken registration and opted for composition scheme, the price
quoted by him should be inclusive of all taxes and duties and no taxes and duties shall be payable to him extra.
The price quoted by him shall be taken the price of material / service. In such cases, the contractor should
mention in the Invoice raised by him that the invoice is raised under the composition scheme.

x. In case any new taxes, duties or levies other than GST or changes in the rate of GST is introduced
subsequent to the final date of submission of tender or reverse auction by the central / state government and
local authorities and such new taxes, duties or levies become payable, then an equitable adjustment on account
of new taxes, duties and levies shall be made in the contracted price subject to production of documentary
evidence by the vendor / supplier / contractor. This provision shall be applicable only during the original period of
contract. However, during extended period of contract the same shall be reimbursable if input tax credit of the
same is available to SAIL-ISP or extension is due to the reason applicable to SAIL-ISP.

xi. In case where payment of GST has been made to the vendor / supplier / contractor on the expectation that
ITC shall be available, and subsequently ITC is denied in GSTN for the reason not attributable to the SAIL-ISP
then the amount of GST disallowed for ITC shall be recovered from any subsequent bill of the vendor / supplier /
contractor or by way of encashment of Performance Guarantee Bond / Security Deposit.

xii. If ITC is taken by ISP but is subsequently reversed or not allowed by the Central / State Authorities due to
the reasons not attributable of ISP, then the amount of GST along with interest payable and penalty shall be
recovered from the vendor / supplier / contractor from any subsequent bill of the contractor or by way of
encashment of Performance Guarantee Bond / Security Deposit.

xiii. All the contractors may be advised to maintain high GST compliance rating track record at any given point of
time.

xiv. Vendor / supplier / contractor is required to pass on the benefit arising out of introduction of GST by way of
reduction of price as contemplated in the provision relating to Anti Profiteering Measure as per CGST Act, 2017.

53. GENERAL
I/We understand and note that :-
i) The terms and conditions in the Tender Form are final for all purpose and no other terms and condition
contrary or in variation or additions to what are contained therein shall be accepted by the Company unless the
same be contained in any formal Agreement duly executed by the Company and the Tender/Contracts
ii) No subsequent correspondence on the Tender initiated by me/us will be entertained by the Company
iii) Canvassing in any form is strictly prohibited and that if I/We do resort to canvassing the Tender submitted by
me/us will be liable to rejection.
iv) Unless and until a formal Agreement (in Companys prescribed form) is prepared at my/our cost, the
Invitation to Tender, offer of myself/ourselves in this Tender form, the General Terms & Conditions and the
written acceptance of the offer or so much of the same by the Company, shall constitute a binding Contract
between the Company and myself/ourselves until the said Agreement (in companys prescribed form) is
executed.
v) All Tenderers are to note that minimum wages/Basic Plus D.A. plus V.D.A payable to labourers as per rules in
force, and take this into account in tendering firm rates which will apply during entire tenure of the Contract i.e.
no escalation will be paid even on account of change in V.D.A They make seek clarification, if any, from
Contracts Dept& Personnel Dept. & quote accordingly.
vi) In case the Tenderer backs out or withdraw their Tender offer during the validity within which the Tender are
to remain open for consideration, the Tenderers Earnest Money will be forfeited. This provision for forfeiture
shall also apply to the offer that might be made by the Tenderer after negotiations and discussion with IISCO
Steel Plant. subsequent to the opening of the Tender . The valid period of the Tender offer shall be considered

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as that indicated in Invitation to Tender and including also the period as per subsequent written confirmation the
Tenderer for further extension of validity, if any, beyond that indicated in the Notice Inviting Tender.
vii)In case the L-1 Tenderer backs out he/they shall be debarred from participation in all types of Tenders for
6(six) months and their Earnest Money will be forfeited .
viii) If my/our Tender is not accepted, I/We shall not be entitled to claim any costs, charges, expenses of and
incidental to or incurred by me/us through or in connection with my/our submission of Tender even through the
Company may elect to withdraw the Invitation to Tender.
ix) Mere sale/issuance of Tender paper does not bind the Company in any way in respect of the proposed
Contract with the purchaser of Tender paper.
54. IISCO Steel Plant reserves its rights to remove from list of approved suppliers/contractors or to ban business
dealings if any Agency has been found to have committed misconduct and also to suspend business dealings
pending investigation.

55. Should any provisions in the General Terms & Conditions be contrary to the Invitation to Tender / Scope of Work
& Special Terms and conditions, the provisions in the Invitation to Tender/ / Scope of Work & Special Terms and
conditions shall prevail.
56. While submitting item wise price breakup percentage reduction quoted by the L-1 bidder shall be equally
distributed on all items.

57. SIGNATURE
This Tender form has been duly filled in, sealed, signed and dated by me/us and every page of the enclosed
documents has been signed with date by me/us in token of my/our acceptance thereof.

Yours faithfully
Enclo:

Signature of Contractor with Seal

In the capacity duly authorized to sign
Tenders for and on behalf of :
Signature of Witness:

Address of Witness:
Name of the Contractor and Address:

Occupation of Witness

Dated.

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PRICE PART

Sub: Housekeeping and maintaining health and hygiene in ISP Schools.

Sl. Description of job Quantity Unit Rate Per Amount
No. Month Rs. P.

1 Job contract for housekeeping and 12 Months

Miantaining health & hygiene of
Schools premises of Burnpur Boys
High School(HS), Burnpur Girls High
School(HS) and Chhotodighari
Vidyapith (HS).
a) Covered area 10310 Sq.mtr
b) Uncovered area 9695
Sq.mtr

NB :

1. Rates should be quoted considering all taxes and duties including GST.
2. ISPs liability of GST, if any will be recovered from the contractors bill in all cases even in cases
where the contractor is exempted from payment of GST also.
3. While indicating the total contract value on the contract paper the mentioning of gross contract value
inclusive of GST.
4. Contractor should quote their rate considering change in minimum wages i.e. DA/VDA (increase/
decrease) of WB Govt. minimum wages act. During the tenure of contract period. No escalation will
be made in the respect.
5. Contractor shall have to pay minimum wages to his workmen as per WB GHovt. Notification any
increase in such wages from base date (i.e. date of opening of tender) during tenure of contract will
be paid by the contractor to the workmen engaged by the contractor along with deposition of PF &
ESI.
6. The contractor has to pay the welfare allowance of Rs. 2100/- per month or on actual attendance
basis. Contractor should quote their rate accordingly.

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