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YR 2017-2019
POPS PLANWORKBOOK
Peace and Order and Public Safety Plan
Table of Contents
List of Box
Box 1: Vision and Mission Statements ........................................................................................................... 1
List of Tables
Table A: Vision-Mission-Goal Descriptors ................................................................................................... 2
Table B: Peace and Order and Public Safety Situation Matrix ................................................................... 3
Table C: Prioritizing Peace and Order and Public Safety Issues ............................................................... 8
Table D: Strategy Formulation Matrix by POPS Issue .............................................................................. 11
Table E: Activity Matrix by Strategy ............................................................................................................ 13
Table F: POPS Plan for Funding ................................................................................................................... 15
Table G.1: Collaboration Matrix ................................................................................................................... 17
Table H: Indicator Profile .............................................................................................................................. 19
Table I.1: Stakeholders Analysis ................................................................................................................... 22
a. Location
b. Income class
c. Demographic profile
d. Other details
Goals:
a. __________________________________
b. __________________________________
c. __________________________________
d. __________________________________
e. __________________________________
Guide Questions:
How would you describe the significance of peace and order and public safety to the LGU's
strategic directions or development aspirations and the progress to date?
How are peace and order and public safety actually contributing to the achievement of the
local strategic direction?
3. Vision-Mission-Goal Descriptors
Directions: Review the Vision-Mission-Goal Statements of your LGU in Box 1. Select key
words that describe your LGUs peace and order and public safety aspirations as well as
those that significantly relate to them. List the key words or descriptors under the Vision-
Mission-Goal Descriptors column in Table A. Differentiate the descriptors using the three (3)
classificationsprovided in the column. Beside each listed descriptor, provide your measure
of success under the Success Indicators column. If available, you may refer to your LGUs
past POPS Plan in determining success indicators.
Number of drug
clearing operations
Number of buy-bust
operations
Presence of Special Drug
Education Centers (for
P/HUC/ICC only)
Presence of
rehabilitation services
for drug dependents
(centers/ outpatient care)
Partnerships with
CSOs/NGOs/POs for
rehabilitation and
aftercare of drug
dependents
b. Conflict
(CDP) Number and types of
violent incidents related
to armed groups
(CDP) Number and types of
2. The Overview of the Peace and Order and Public Safety Situation in the LGU
Direction: Write a narrative describing the peace and order and public safety situation of your
locality using information provided in Table B. Below is a sample narrative and outline.
Sample outline
a. Crime and Disorder- violations of the law and situations that disrupt harmonious living
within a community. (Description of challenges, effects and capacities past and
current)
Trends in index and non-index crimes, proportion of persons who are
victims of crimes, crime volume, crime solution efficiency, crime
clearance efficiency, crime hot spots, presence of threat groups, no. of
barangays affected or threatened (insurgency affectation), household
survey results
b. Conflict- In conflicts with the state, the source of disagreement may be over policies,
programs, activities, or conversely when the state determines that private groups or
individuals are oppressing a segment of the population or entire communities.
Trends in conflict
Effects and implications
Causes
Responses and capacities of the LGU (input and output indicators) and
other stakeholders
Directions: Analyzing the data for peace and order and public safety situation in Table B (Chapter
B), list the main issues or problems in Table C. That is, look into the underlying issues represented
by the indicator data that may be at alarming or warning levels. Refer to the POPS Guidebook for
additional guide questions for your analysis. Prioritizing POPS challenges is best done with the
POC. Complete your analysis by filling in the information required for C-2 to C-7 of Table C. Upon
completion of C-2-C7 of Table C, rank the POPS issues by placing the number beside the issue
under C-1.
Illegal Drugs
Conflict
PUBLIC SAFETY
Road and Vehicle
Safety
Emergency/Crisis
Management and
Fire Safety
Reference:
Column 1 (C-1): Ranking numerical value representing the order of priority for the POPS issue,
with 1 representing the highest priority (to be filled in after completing C-2 to C-7)
Guide Questions: What issue has the highest negative effect on your locality?
What issue has is affecting the most number of constituents?
Which issues have the greater intensity of impact/consequence and likelihood of
occurrence?
Column 2 (C-2): Issues/Problems phrase describing a challengein the peace and order and public
safety situation, which is affecting the locality
Column 4 (C-4): Sources/Causes description of the reason for the occurrence of the issue
Guide Question: What is the root cause of the issue?
What might be the sources or causes of such issues?
Column 5 (C-5): Who are involved/affected list of groups peoples or stakeholders most affected by
the issue or problem or those causing the problem
Guide Questions: Who are involved in bringing about this issue (perpetrators)?
Who are affected if this issue persists?
Column 6 (C-6): Consequences if not addressed description of what can happen to the locality or
those affective if the issue is not addressed
Guide Question: What are the consequences of not addressing the issues/problems?
Column 7 (C-7): Objectives to address the issue description of that state you would like to achieve
in order to address the issue
Guide Question: What should be the objectives in addressing these issues/problems?
Directions: Once the issues are identified,write a narrative on the priority POPS issues or challenges
in your locality using the information provided in Tool C. Below are additional guide questions for
the write-up on the top 3 issues, starting with the issue ranked first.
Guide Questions:
Why are they considered priorities (in terms of time frame/span, involved stakeholders)?
Who are the vulnerable population? What makes them vulnerable?
In the case of conflict, what factors drive or restrain resolution? What is its history?
Sample narrative
1. Develop a narrative to describe the situation, episode, event or instance and its effects.
Based on your CCO profiling, prepare a summary profile for each public order and public safety
issue identified:
Since (year), (prioritized / major issue) has been happening in (state specific areas, state
periods of time or trends) due to ______________. It has affected (population profile of
affected, provide quantitative data) in the following ways (impact of issue on people, places,
processes) __________________________.
2. Describe what is/are directly causing the continued occurrence of this problem/issue. The
following are directly causing the situation of conflict in the locality as evidenced by:
______________________________
3. Describe and analyze the responses and capacities of the LGU (input and output indicators)
and other stakeholders in managing the POPS situation. In response to the conflict situation,
the following have been the responses by the LGU and the other stakeholders
________________, with the following results (describe whether strong, weak, etc.)
_______________________.
Directions: Determine the targets and strategies for the objectives written in Table C by completing
Table D following these steps:
Step 1. Write the objective under C-7 of Table C in C-1 of Table D. You may enhance the
objective statement as you see fit. Start with the issue ranked as first priority.
Step 2. Discuss and define the standard against which you would like to measure
performance in the achievement of the objective.
Step 3. Set the target for achieving the objective within 3 years.
Step 4.Using the information provided in Chapter/Table C, define the strategies that will best
lead to the meeting of objectives.
Step 5. Select a champion from the POC or POC TWG who will lead and give attention to
the implementation of strategiesthat will ensure achievement of the objective.A champion
outside the POC may be selected as you appropriate.
Reduce illegal drug Percentage of 90% of barangays Conduct of Anti- [Name], Chief of
pushers and barangays cleared cleared of drugs Illegal Drug Police, PNP
peddlers of drugs Operations
Reference:
Column 2 (C-2): Indicator a standard against which you would like your performance in
achieving your objective measured
Column 3 (C-3): Target a measurement for successful achievement of your objective within three
years (annual targets will also be used for Reporting Form 2)
Column 4 (C-4): Strategies the plan of action for the approach taken in meeting the objective.There
can be several strategies for one objective.
Guide Question: How would you meet your objective?
Column 5 (C-5): Champion the name of the person and the agency who can take the lead in
developing and implementing strategies for the said objective and ensuring the implementation of
related activities (policy change, program, project, activities, and service enhancements).
Directions:Using information provided in Table D, write a narrative on the targets and strategies to
address POPS issues.
Directions: Determine the key or critical polices, programs, projects, services, and activities to
implement the strategy placed in Table D by completing Table E. Refer to information found in
Table D (issue, objective, target, strategy) in completing Table E. Use one table for each POPS issue.
Reference:
Column 1 (C-1): Strategies the plan of action for the approach taken in meeting the objective.
Guide Question: How would you meet your objective?
Projects - Any series of related activities that is intended to solve a problem or achieve an
objective, andhas a beginning and an end
Services-regular functions of a given office to be performed by the regular staff of that office
using existing facilities and budget (DILG Memorandum Circular: Guide to Comprehensive
Development Plan Preparation for Local Government Unit); a system of implementing tasks
to provide a public need
Column 3 (C-3): Lead/Main Implementing Group - the name of the agency or groupthat will take
the lead and those who will be involved in implementing the specified PPSA.
Column 5 (C-5): Expected Outputs - expected results (completed tasks or project deliverables) from
the development of policy or implementation of programs, projects, services, and activities
Guide Question: What will be the measurable end products of the planned activities?
F. Funding Requirements
Directions: Require the participants toplan the implementation of the critical programs, projects,
services, and activities using Tool F. Refer to the information found in Tool E (issue, strategy,
PPSAs) in completing Tool F. Use one table for each POPS issue.
Reference:
Column 1 (C-1): Implementing Office specific office from the Main Implementing Group (C-3 of
Tool E) responsible for the specified development of policy or implementation of program, project,
services, or activities.
Column 3 (C-3): Expected Outputs - expected results (completed tasks or project deliverables) from
the development of policy or implementation of programs, projects, services, and activities
Funding Requirements| 15
Peace and Order and Public Safety Plan
Guide Question: What will be the measurable end products of the planned activities?
Column 4 (C-4): Funding Requirement -
Funding Requirements| 16
Peace and Order and Public Safety Plan
Directions: Describe the implementation arrangements. You may use the outline provided below as
a guide. For inter-agency,multi-level, or multi-sectoralprograms or projects, Table G.1.may be used
in analyzing the relationships or areas of collaboration among the different mechanisms, groups, or
offices to maximize use of resources. Develop the annual implementation plan using Table G.2.
Refer to information found in the previous Tables in completing TableG.2. Use one table for each
POPS issue. Table G.2. is in line with the forms used for the Annual Investment Program.
Organization/
Responsibility Organization A Organization B Organization C Organization D Organization E
Organization A
Organization B
Organization C
Organization D
Organization E
Started Completed
b. Conflict
TOTAL
PUBLIC SAFETY
b.Emergency/Crisis Management
and Fire Safety
TOTAL
GRAND TOTAL
Note: The Annual Implementation Plan serves as an input to the Annual Investment Program (AIP)
Directions: In preparation for the reporting, complete the indicator profile in Table H. Using the the
same indicators in Table H, define the baseline and targets in Report Form 2. The actual
accomplishments are to be filled in for annual reporting due for submission to your local POC
Secretariat every 15th day of January of the ensuring year. For Reporting Form 1, transfer
information from Tables D and G.2 (Objectives, Indicators, PPSAs, Expected Output Targets, Target
Funding). Fill in the actual accomplishments for semi-annual reporting due for submission to your
local POC Secretariat every 15th day of July and 15th day of January of the ensuring year. If the
submission dates fall on a weekend, please submit Reporting Forms 1 and 2 on the next working
day.
PUBLIC SAFETY
___________________________________________ ___________________________________________
DILG Provincial Director/City Director/City Provincial/City/Municipal Peace and Order
orMunicipal Local Government Operations Officer CouncilChairperson
Date signed Date signed
Reference:
Column 1 (C-1): Objective - a state you would like to achieve (refer to Table D)
Guide Question: What would you like to achieve?
Column 2 (C-2): Indicator - a standard against which you would like your performance in achieving
your objective measured (refer to Table D)
Column 3 (C-3): PPSAs - programs, projects, services, and activities (refer to Table E)
Column 5 (C-5): Actual Accomplished - actual outputs produced from implementation of programs,
projects, and activities
Column 9 (C-9): Remarks - comments or information on the implementation including reasons for
not meeting the targets, if any
Reference:
Column 1 (C-1): Stakeholder - any party that can affect the implementation of the program or
project, or facilitate or hinder implementation of the program or project as listed in the POPS Plan
Column 2 (C-2): What is their interest? - description of the concern of the party in the
implementation of program or project
Guide Question: How does this stakeholder facilitate/hinder implementation of Plan or
aspects of the Plan?
Column 3 (C-3): Interest (High, Low) rating of the interest based on level of importance given by
stakeholder to the program or project
Column 4 (C-4): Power (High, Low) level of influence of stakeholder on Plan implementation
Reference:
Column 1 (C-1): Ref. PPSAs - reference to communication activity listed as one of the PPSAs in
Table E/F
Column 3 (C-3): Audience-any of your identified stakeholder in Table I.1 or target group for
communication efforts. For each communication objective, you may have one or more sets of
audience.
Guide Questions: Who is affected by the communication objective?
Who do you think would be your allies or advocates / supportersfor
addressing the POPS issue?
Guide Questions: What does the POPS issue mean for each set of audience?
What do you want the audience to know, or how would you package
information in order to persuade them to take action on the POPS issue?
Column 5 (C-5): Communication channel - any specific communication medium (e.g. print, video,
radio, TV, social media, personal, text blast, other electronic, or other specific information,
education, or communication activities, etc.) most appropriate for the effective delivery of your
messages.
Guide Question: What delivery channel can best reach your specific audience / stakeholder?
Based on your stakeholders analysis and communication plan, develop a narrative on key
communication activities included as part of your support programs for your PPSA
b. Conflict
PUBLIC SAFETY
d. Emergency/Crisis
Management and Fire
Safety
Note: The POPS Plan Summary serves as the input to the Local Development Investment Program (LDIP)
Annexes| 27