6.

Edmonton Police Service Annexation Impacts

Resource Requirements

Recommendation
That the November 6, 2017, Edmonton Police Commission report CR_5266, be
received for information.

Executive Summary
This report provides information on the incremental impacts to the Edmonton Police
Services ability to provide services to the proposed annexed area of the City of
Edmonton.

This report serves to inform City Councils upcoming deliberations on the

Supplemental Operating Budget.

Report
The City of Edmontons proposed plan to annex the areas south of Edmonton will
have significant impacts on policing. As the Edmonton Police Service requires up to
18 months of lead time to hire and train new staff, advance planning and forecasting is
critical to success and a seamless provision of services to ensure public and officer
safety.

With the finalization of the proposed annexation and preparatory to approval by the
province of Alberta, the Edmonton Police Service conducted an in-depth analysis to
determine the resources that will be required to police the additional area included as
Attachment 1 - City of Edmonton Annexation Agreement; Edmonton Police Service
Resource Requirements and Financial Analysis.

Highlights of Analysis

In order to quantify the number of members required to police the annexed areas, the
Managing Patrol Performance Software was used. Managing Patrol Performance
optimizes the number of members that are needed to meet the current Edmonton
Police Service performance goals. The major consideration in determining the number
of resources required for this new area is the geography of the new area. The
Edmonton Police Service excluded the area in dispute with Beaumont in its
calculations.

Factors for determining policing resource levels include:

ROUTING Community and Public Services Committee | DELEGATION C. Palmer/R. Knecht

November 6, 2017 Edmonton Police Commission CR_5266
Page 1 of 6
 Edmonton Police Service Annexation Impacts
Resource Requirement

Policing requires resourcing 24 hours per day, 7 days per week, 365 days per
year and therefore any policing resources would be spread across patrol
scheduling patterns to ensure 24 hour coverage.
The Edmonton Police Service Patrol Divisions and most especially Southwest
and Southeast Patrol Divisions that the geographic increase would most effect.
Geographic area, administrative time, investigation time, units dispatched, call
rate and travel time.
The standard citywide three Managing Patrol Performance objective goals
were utilized:
o Response time of less than or equal to 7 minutes for a priority one call
80% of the time.
o Proactive time goal of 25% (15 minutes per unit per hour) within each
shift
o At least one average free unit must be available.

This analysis started with the number of resources required in these Divisions to meet
the current service standards and area. Then only the new geography was included
and the analysis was re-run. Forecasted additional workload related to the annexation
area was not a consideration. The incremental number of staff determined by
Managing Patrol Performance is considered to be the first impact of annexation on the
Edmonton Police Service.

Secondly, the effect of the inclusion of Highway 19 as part of the City was considered.
As this highway is currently being expanded and traffic is already heavy at more than
10,000 vehicles daily, additional traffic enforcement resources are required. The
staffing analysis only considered current volumes, and did not anticipate growth.

Finally, Specialized Policing Resources (e.g. Canine, Tactical, Forensics, etc.) will be
impacted as a result of annexation. The Edmonton Police Service uses a risk-based
approach to determining resources required for specialized policing. Additional
specialized policing resources will be allocated based on the area(s) of highest risk.

Results of Analysis

Twenty-Five resources are identified to address the impacts of annexation on the

Edmonton Police Service. Anything less will result in either a two-tiered policing
response for the annexed area compared to the existing City boundaries or have a
negative impact on performance objectives in Southeast and Southwest Divisions that
currently experience difficulties achieving existing measures.
Focusing on the Southeast and Southwest Divisions, the analysis determined
that to meet the existing service standards an additional 20 resources would be
required across both Divisions.
For Traffic Enforcement primarily related to Highway 19, an additional 2 traffic
enforcement resources are required.

Page 2 of 6 Report: CR_5266

 Edmonton Police Service Annexation Impacts
Resource Requirement

For Specialized Policing Resources, an additional 3 specialized policing

resources are required.

Corporate Outcomes
The Edmonton Police Services mission is to increase public safety through
excellence in the prevention, intervention and suppression of crime and disorder.
The expectation from citizens is that the Edmonton Police Service will keep the public
and communities safe. The expectation of the newly annexed citizens joining the City
is that they can expect the same or similar service standards that other Edmontonians
receive. In this way, the Edmonton Police Service supports the Citys corporate
outcome of Edmonton is a safe city.

Risk Assessment

Risk Risk Description Likeli- Impact Risk Current Potential

Element and Consequence hood Score Mitigations Future
Mitigations

Response Failure to provide 4 4 16 - Call Reduction of

efficient and Prioritization; service
effective customer - Redistribution standards for
of resources;
service including an the entirety, or
- Use of
appropriate and Overtime to particular
timely response to maintain segments, of
community appropriate the City of
concerns, calls for staffing levels; Edmonton.
service, and high - Reduction of
risk incidents. members /
patrol unit
from 2 to 1
Consequence: member.
Reduction in public
and officer safety
due to inability to
respond to calls for
service in a timely
manner.

Capacity Failure to align 4 4 16 - Managing Reduction of

human resource Patrol service
levels and Performance standards for
associated capacity Model for the entirety, or
to workload Patrol particular
expectations. Resource segments, of
Monitoring; the City of
-Workload risk Edmonton.

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 Edmonton Police Service Annexation Impacts
Resource Requirement

Consequence: assessment
Inability to provide for resource
the appropriate prioritization;
number of - Redistribution
resources required of resources.
to adequately police
the City to public
expectations.

Demo- Failure to identify 4 4 16 - Utilization of Continue to

graphics and respond the Managing monitor
effectively to Patrol external
Performance
changes in the environment.
Geographic
demographic of the Deployment
City of Edmonton Model;
and greater - Monitoring
metropolitan area. changes in
external
Consequence: environment.
Inability to meet
citizens needs and
expectations for
service delivery.

Budget/Financial Implications

The terms of the Funding Formula address normal growth needs for the Edmonton
Police Service but do not cover exceptional circumstances such as Annexation that
create an immediate change in service delivery needs or expectations. Annexation
will require increases in resources that the Edmonton Police Service would not be
able to accommodate within the funding formula and meet other needs.

Category $Millions

Annual Operating Costs $4.3

One-time Costs $0.8

Edmonton Police Service Internal Reallocation to Cover ($0.8)

One-time Costs

Total $4.3

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 Edmonton Police Service Annexation Impacts
Resource Requirement

Given the lead time required to hire and train 25 positions, funding will be required to
commence in 2018. If all positions are hired by July 2018, $1.9 million will be required
in 2018 with the balance of $2.4 million in 2019 for an annual total of $4.3 million.

The One-time costs of $0.8 million will be managed internally by the Edmonton Police
Service over 2018 and 2019.

Additional details are contained in Attachment 1.

Metrics, Targets and Outcomes

Metrics Targets Outcomes

Response Time Performance 80% of the time or Reduce crime and

more victimization
Measures the percentage of priority
1 events where the event is
dispatched and an Edmonton
Police Service first responder
arrives on-scene in 7 minutes or
less. Measured for fixed locations
only and excludes on-view calls.

Major Injury Collisions 4% reduction from Decrease the number of

the 2010-2014 injuries suffered by
Measures the number of major average, as per Edmontonians due to
injuries resulting from vehicle Edmonton Police vehicle accidents
collisions. Major injuries are those Services 2016-2020 Decrease costs due to
that require hospitalization, but are Traffic Safety Plan traffic accidents related to
not fatal. Health, Fire Rescue and
Policing

Speeding Enforcement An increase from Increase the level of traffic

2016 levels. safety in Edmonton for
Measures the number of speeding- citizens
related traffic violations identified
and subsequent tickets issued by
Edmonton Police Service. This
excludes tickets issued by the
Office of Traffic Safety from
automated enforcement.

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 Edmonton Police Service Annexation Impacts
Resource Requirement

Attachment
City of Edmonton Annexation Agreement - Edmonton Police Service Resource
Requirements and Financial Analysis

Others Reviewing this Report

T. Burge, Chief Financial Officer and Deputy City Manager, Financial and
Corporate Services
R. Smyth, Deputy City Manager, Citizen Services

Page 6 of 6 Report: CR_5266