NEC3 ECC Project Manager Form Templates V1-02

NEC3 ECC Form Templates: Project Manager
V1.02 February 2014
Forms utilised by the Project Manager in the execution of NEC3 ECC contracts
This document contains all the forms (notifications, instructions, submissions, etc) required by the Project Manager during
execution of any NEC3 Engineering and Construction Contract (ECC) Main Option A or B, June 2005 (with amendments
June 2006). Communication of other matters which do not fall within the scope of the forms in this template set can be in free
written format such as standard emails, faxes, etc.
Each form template contains the relevant clause reference in terms of which the communication is issued / notified
/submitted.
Instructions for use

Follow the steps outlined below to use this document to produce the required communication in terms of the contract. (Hint:
Switch hidden text ON in MS-Word and display non-printing characters to be able to see hidden help text displayed in red on
each template form.)
STEP 1: Enter the contract details

Enter the contract details (contract no and project name) as well as the date of the communication into the separate input
fields below, by double-clicking each field and entering the text into the Default Text field in the popup input box. This
information will automatically be populated into each form template header. When this document is saved, this information
will be retained for future use.
CONTRACT NO S000/14: PROJECT NAME

DATE OF NOTIFICATION / INSTRUCTION / ISSUE: 2 January 2014
STEP 2: Select and complete the required form

Select the form you wish to use by holding down the CTRL-key and clicking the hyperlink of the form in the index of forms
displayed on the next page. The cursor will jump to the bookmark corresponding to the selected form, and you can enter the
relevant details into the form as per the instructions on the page. When youre done, save this document.
STEP 3: Print the form

Make note of the absolute page numbering of the form in this document displayed in the bottom-left corner of the computer
screen (each form has its own page numbering system starting at 1) and print only the pages of the form completed.
STEP 4: Sign the form, scan to PDF and send

Sign the form, attach the relevant supporting documentation (if applicable), scan to PDF and attach to email sent to the
recipient. It is required to send all communications via email, as this verifies the time of the communication.
STEP 5: Save a record of the communication

Save a record of the entire communication including all supporting documentation.
Compiled by:
Jan van Rensburg Pr Eng
Email: Jan.VanRensburg@westerncape.gov.za
Tel: 021-483-2962
Page 1 of 61
Index of Forms
To navigate to the required form, hold the CTRL-key down and click with left mouse button on the hyperlink in the index below.
1. Notifications
P1.01 Delegation of Project Managers Actions
P1.02 Early warning
P1.03 Compensation event
P1.04 Ambiguity or Inconsistency in contract documents
P1.05 Decision about a compensation event
P1.06 Permission to remove Plant and Materials
P1. 07 Extension of time for reply to a communication
P1. 08 Extension of time to submit quotations
P1.09 Extension of time for notifying dispute
P1.10 Project Managers assessment of compensation event
P1.11 Project Managers own assessment will be made
P1.12 Instruction will not be given
P1.13 Cost Assessment for repeating a test
P1.14 Equipment no longer required to complete the works
P1.15 Cost assessment for uncorrected Defect
P1.16 Acceptance of Contractors design
P1.17 Acceptance of Contractors design of Equipment
P1.18 Acceptance of Contractors key person replacement
P1.19 Acceptance of Contractors insurance certificates
P1.20 Acceptance of Contractors programme
P1.21 Acceptance of proposal to add to Working Areas
P1.22 Acceptance of proposed Subcontractor
P1.23 Acceptance of quotation for accepting a Defect
P1.24 Acceptance of quotation for compensation event
P1.25 Acceptance of revised Activity Schedule
P1.26 Acceptance of Subcontractors conditions of contract
P1.27 Contractor default
P1.28 Dispute
2. Instructions
P2.01 Resolve ambiguity or inconsistency in contract documents
P2.02 Contractor to attend risk reduction meeting
P2.03 Changing the Works Information or a Key Date
P2.04 Stop or start work
P2.05 Contractor to submit design of Equipment
P2.06 Submit revised programme
P2.07 Dealing with object of interest found on Site
P2.08 Dealing with unpreventable event
P2.09 Remove Contractors employee
P2.10 Do not replace or repair works
P2.11 Submit quotation for an acceleration
P2.12 Submit quotation for a compensation event
P2.13 Submit alternative quotations for a compensation event
P2.14 Submit revised quotation for a compensation event
P2.15 Submit quotation for a proposed instruction
Page 2 of 61
3. Submissions
P3.01 Employers insurances
4. Other (certificates, etc)

P4.01 Risk register
P4.02 Take over certificate
P4.03 Completion certificate
P4.04 Close-out certificate
P4.05 Termination certificate
P4.06 Payment certificate
Page 3 of 61
ECC3 Form P1.01
NOTIFICATION BY Project Manager:

Delegation of actions
DATE OF NOTIFICATION: 2 January 2014
Delegation of the actions of the Project Manager

This notification of delegation is issued to the Contractor in terms of Clause 14.2 of the NEC3 Engineering and Construction
Contract (ECC), June 2005 (with amendments June 2006).
Contract clause reference

The Project Manager, after notifying the Contractor, may delegate any of his actions and may cancel any delegation. A
reference to an action of the Project Manager in this contract includes an action by his delegate (Clause 14.2).
Notes:
1. This delegation form is issued to the Contractor and each delegate and serves as written record of all delegations or
cancellations thereof, effective from the date above.
2. Whenever delegations are changed or cancelled, this delegation form will reflect the complete status quo of all
delegations, including those which may have remained unchanged.
3. When delegations are changed or cancelled over time, the copy of this delegation form with the most recent date of
issue prevails as the currently valid delegation/s by the Project Manager.
4. Any and all delegated actions which have as net effect a change in the Prices, Works Information, Key Dates or the
Completion Date, must be confirmed in writing between the delegated person and the named Project Manager.
The Project Manager hereby delegates the following of his actions:
ACTION: DELEGATED TO:
1. General
1.1 General daily on-site and off-site management and Mr A Person, architect from the consulting firm ABC Architects
interaction with the Contractor, including the receipt of all (Pty) Ltd.
notifications and communications from the Contractor to Tel 021-999-9999 Mobile 082-999-9999
the Project Manager and issuing of all communications Email aperson@abcarchitects.co.za
and notifications to the Contractor, irrespective of
whether same originates from the Project Manager or
any of his delegates (Clauses 10.1 and 13.1 to 13.8)
1.2 Notify delegation of any of the Project Managers Not delegated

actions to the Employer, Supervisor and Contractor (this
form) (Clause 14.2)
1.3 Instruct a change to the Works Information or a Key Not delegated

Date (Clause 14.3)
1.4 Consider/Accept/Reject a Contractor proposal for Not delegated

adding to the Working Areas (Clause 15.1)
1.5 Give early warning to the Contractor and enter risk/s Mr A Person, architect from the consulting firm ABC Architects
into the Risk Register (Clause 16.1) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
Email aperson@abcarchitects.co.za
1.6 Instruct attendance of Contractor at a risk reduction Mr A Person, architect from the consulting firm ABC Architects
meeting (Clause 16.2) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
Page 1 of 7
1.7 Assessment of risks at a risk reduction meeting as Not delegated

well as revising the Risk Register and issuing of the
revised Risk Register to the Contractor (Clause 16.4)
1.8 Notify ambiguities/inconsistencies in the contract Not delegated

documents and issue instructions for their resolution
(Clause 17.1)
2. Contractors main responsibilities
2.1 Consider/Accept/Reject the particulars of the Not delegated

Contractors design (if any) (Clause 21.2) or of the
Contractors design of Equipment (if any) (Clause 23.1)
2.2 Consider/Accept/Reject Contractors named key Not delegated

persons (Clause 24.1)
2.3 Instruction to removal of Contractors employee with Not delegated

stated reasons (Clause 24.2)
2.4 Assess Employers costs if the Contractor fails to Mr A Person, architect from the consulting firm ABC Architects
provide services to the Employer as stated in the Works (Pty) Ltd.
Information, or when the Contractor fails to meet Tel 021-999-9999 Mobile 082-999-9999
Conditions for a Key Date or Completion (Clause 25.3) Email aperson@abcarchitects.co.za
2.5 Consider/Accept/Reject Contractors proposed Not delegated

subcontractors (Clause 26.2)
2.6 Consider/Accept/Reject Contractors proposed Not delegated

subcontract conditions (Clause 26.3)
3. Time
3.1 Consider/Accept/Reject the Contractors first Not delegated

programme (Clause 31.3)
3.2 Consider/Accept/Reject the Contractors revised Not delegated

programmes (Clause 32.2)
3.3 Instruction to stop/start/not start/restart work (Clause Mr A Person, architect from the consulting firm ABC Architects
34.1) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
3.4 Certify date upon which the Employer takes over any Not delegated
part or all of the works and issue of the relevant
completion certificate (Clause 35.3)
3.5 Instruction to the Contractor to submit a quotation for Not delegated

an acceleration to achieve Completion before the
Completion Date (Clause 36.1)
3.6 Change the Prices, the Completion Date and Key Mr A Person, architect from the consulting firm ABC Architects
Dates when accepting a quotation for acceleration, and (Pty) Ltd.
accepts the revised programme (Options A and B Clause Tel 021-999-9999 Mobile 082-999-9999
36.3) Email aperson@abcarchitects.co.za
Page 2 of 7
4. Testing and Defects
4.1 Assess costs incurred by the Employer in repeating a Mr A Person, architect from the consulting firm ABC Architects
test or inspection after a Defect is found (Clause 40.6) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
4.2 Arrange access by the Contractor to parts of the Not delegated

works already taken over by the Employer to correct a
Defect (Clause 43.4)
4.3 Consider/Accept/Reject proposal from the Contractor Not delegated

not to correct a Defect, or issue proposal to the
Contractor not to correct a Defect (Clause 44.1)
4.4 Consider/Accept/Reject a quotation for reduced Not delegated

Prices or earlier Completion Date or both for accepting a
Defect, and issue of an instruction to the Contractor to
change the Works Information, Prices and Completion
Date accordingly (Clause 44.2)
4.5 Assess costs to the Employer to have a Defect Not delegated

corrected by other people if the Contractor fails to correct
the Defect within the defect correction period, with
access given to do so (Clause 45.1)
4.6 Assess costs to the Contractor if he is not given Not delegated

access in order to correct a notified Defect before the
defects date (Clause 45.2)
5. Payment
5.1 Receipt of Contractors claim for payment and Mr A Person, architect from the consulting firm ABC Architects
providing details of how the amount due is assessed (Pty) Ltd.
(Clause 50.4) Tel 021-999-9999 Mobile 082-999-9999
5.2 Independent and impartial assessment of the amount Mr A Person, architect from the consulting firm ABC Architects
due by each assessment date (Clause 50.1) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
5.3 Correction of any previous wrongly assessed amount Mr A Person, architect from the consulting firm ABC Architects
due in the current payment certificate (Clause 50.5) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
5.4 Issue of the payment certificate of the amount due Mr A Person, architect from the consulting firm ABC Architects
within one week of each assessment date (Clause 51.1) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
5.5 Receipt of the Contractors invoice, processing and Not delegated

forwarding to the Employers payment office for payment,
and monitoring actual payment transfer (Clause 51.2)
5.6 Consider/Accept/Reject a revision of the Activity Not delegated

Schedule submitted by the Contractor and notify the
decision (Option A Clause 54.2)
Page 3 of 7
6. Compensation events
6.1 Correct mistakes in the Bill of Quantities which Mr A Person, architect from the consulting firm ABC Architects
deviate from the rules for item descriptions in the method (Pty) Ltd.
of measurement or are due to ambiguities or Tel 021-999-9999 Mobile 082-999-9999
inconsistencies (Option B Clause 60.6) Email aperson@abcarchitects.co.za
6.2 Notification of a compensation event by the Project Mr A Person, architect from the consulting firm ABC Architects
Manager including instructions or change of an earlier (Pty) Ltd.
decision, as well as instructing the Contractor to submit Tel 021-999-9999 Mobile 082-999-9999
quotations for the compensation event, if applicable Email aperson@abcarchitects.co.za
(Clause 61.1)
6.3 Instruction to the Contractor to provide a quotation for Mr A Person, architect from the consulting firm ABC Architects
a proposed instruction or a proposed changed decision (Pty) Ltd.
(Clause 61.2) Tel 021-999-9999 Mobile 082-999-9999
6.4 Receipt of a Contractors notice of a compensation Mr A Person, architect from the consulting firm ABC Architects
event and acknowledgement thereof in writing (Clause (Pty) Ltd.
61.3) Tel 021-999-9999 Mobile 082-999-9999
6.5 Consider/Accept/Reject a compensation event Mr A Person, architect from the consulting firm ABC Architects
notified by the Contractor and notify the Contractor of the (Pty) Ltd.
decision with revised/not revised Prices, Key Dates or Tel 021-999-9999 Mobile 082-999-9999
Completion Date, as well as instruction to provide a Email aperson@abcarchitects.co.za
quotation, if applicable (Clause 61.4)
6.6 Notification of decision that the Contractor should Mr A Person, architect from the consulting firm ABC Architects
have reasonably given early warning of a compensation (Pty) Ltd.
event notified, together with instruction to provide a Tel 021-999-9999 Mobile 082-999-9999
quotation (Clause 61.5) Email aperson@abcarchitects.co.za
6.7 Instruction to the Contractor to submit quotations for Mr A Person, architect from the consulting firm ABC Architects
a compensation event with a statement of assumptions (Pty) Ltd.
when the event is too uncertain to forecast reasonably, Tel 021-999-9999 Mobile 082-999-9999
and notifying a correction when the assumptions are Email aperson@abcarchitects.co.za
proved wrong afterwards (Clause 61.6)
6.8 Instruction to the Contractor to submit alternative Mr A Person, architect from the consulting firm ABC Architects
quotations after discussion of different ways of dealing (Pty) Ltd.
with a compensation event (Clause 62.1) Tel 021-999-9999 Mobile 082-999-9999
6.9 Replying to submitted quotations by the Contractor Mr A Person, architect from the consulting firm ABC Architects
within two weeks of the submission (Clause 62.3) (Pty) Ltd.
Tel 021-999-9999 Mobile 082-999-9999
6.10 Instruction to the Contractor to submit a revised Mr A Person, architect from the consulting firm ABC Architects
quotation (if applicable) after explaining his reasons to (Pty) Ltd.
the Contractor (Clause 62.4) Tel 021-999-9999 Mobile 082-999-9999
Page 4 of 7
6.11 Notify to the Contractor an extension of time allowed Mr A Person, architect from the consulting firm ABC Architects
for submission of quotations for a compensation event (Pty) Ltd.
and/or reply to a quotation before the submission or reply Tel 021-999-9999 Mobile 082-999-9999
is due, if agreed between the Project Manager and Email aperson@abcarchitects.co.za
Contractor (Clause 62.5)
6.12 Correcting the description of a Condition for a Key Mr A Person, architect from the consulting firm ABC Architects
Date if a change in the Works Information resulting from (Pty) Ltd.
a compensation event makes that description incorrect Tel 021-999-9999 Mobile 082-999-9999
(Clause 63.9) Email aperson@abcarchitects.co.za
6.13 Notify the Contractor upon agreement with him to Mr A Person, architect from the consulting firm ABC Architects
use rates and lump sums for the assessment of a (Pty) Ltd.
compensation event (Option A Clause 63.14, Option B Tel 021-999-9999 Mobile 082-999-9999
Clause 63.13) Email aperson@abcarchitects.co.za
6.14 Assessing a compensation event upon failure by the Mr A Person, architect from the consulting firm ABC Architects
Contractor to submit his own assessment or meet other (Pty) Ltd.
obligations in terms of requirements for compensation Tel 021-999-9999 Mobile 082-999-9999
events in the contract (Clauses 64.1 and 64.2) Email aperson@abcarchitects.co.za
6.15 Notify the Contractor of the Project Managers Mr A Person, architect from the consulting firm ABC Architects
assessment of a compensation event and provide details (Pty) Ltd.
within the period allowed for the Contractors submission Tel 021-999-9999 Mobile 082-999-9999
of his quotation for the same event (Clause 64.3) Email aperson@abcarchitects.co.za
7. Title
7.1 Give permission to the Contractor to remove Plant Not delegated

and Materials from the works, or permission for Plant and
Materials to be left in the works when no longer needed
(Clauses 70.2 and 72.1)
7.2 Instruction to the Contractor how to deal with objects Not delegated
of value or of historical or other interest on the Site after
notification by the Contractor of the discovery of such
objects (Clause 73.1)
8. Risks and insurance
8.1 Instruction to the Contractor not to replace loss of or Not delegated

repair damage to the works, Plant and Materials (Clause
82.1)
8.2 Consider/Accept/Reject Contractors insurance Not delegated

certificates before the starting date (and at each renewal
date, if applicable) and placing on the project records
(Clause 85.1)
8.3 Issue to Contractor policies and certificates for Not applicable to WGC projects
insurance provided by the Employer for acceptance by
the Contractor (Clause 87.1)
9. Termination
Page 5 of 7
9.1 Assess a received notice of termination from either Not delegated

the Employer or the Contractor in terms of its compliance
with the contract (consider reasons in the Termination
Table and other reasons) and issue a termination
certificate promptly to both Parties (Clause 90.1)
9.2 Certify final payment to or from the Contractor within Not delegated
thirteen weeks of termination and ensure payment within
three weeks of the Project Managers certificate (Clause
90.4)
9.3 Notification of default to the Contractor in terms of Not delegated

applicable reason/s stated in the Termination Table
(Clause 91) with the statement of the specific reason (R1
through R21) or other reason, citing the relevant
subclause of main Clause 91
9.4 Notification of Contractors default to the Employer in Not delegated

terms of reasons R11, R12, R13 in the Termination Table
(Clause 91.2) or reasons R14, R15 in the Termination
Table (Clause 91.3)
9.5 Notification to the Contractor that Equipment is no Not delegated

longer needed by the Employer to complete the works
(Clause 92.2 (P3))
Dispute resolution Option W1
1 Notify a dispute to the Employer and Contractor Not delegated

(Clause W1.3(1))
2 Notify the Contractor of an extension of time allowed for Not delegated

notifying and referring a dispute, if agreed between the
Project Manager and Contractor (Clause W1.3(2))
Secondary Option X7: Delay Damages
1 Assess the benefit to the Employer of taking over a part Not delegated
of the works as a proportion of the benefit to the
Employer of taking over the whole of the works not
previously taken over (Clause X7.3)
Option Z: Additional conditions of contract
1 Notification and/or instruction to the Contractor in terms Not delegated

of additional conditions of contract
Page 6 of 7
SIGNATURE OF Project Manager
Name of Project Manager: ....
Page 7 of 7
ECC3 Form P1.02

Early warning
Early warning
This notification is issued by the Project Manager to the Contractor in terms of Clause 16.1 of the NEC3 Engineering and
Construction Contract (ECC), June 2005 (with amendments June 2006).

The Contractor and the Project Manager give an early warning by notifying the other as soon as either becomes aware of
any matter which could:
increase the total of the Prices,
delay Completion,
delay meeting a Key Date,
impair the performance of the works in use.
The Contractor may give an early warning by notifying the Project Manager of any other matter which could increase his total
cost. The Project Manager enters early warning matters into the Risk Register. Early warning of a matter for which a
compensation event has previously been notified is not required (Clause 16.1).
Details of early warning matter:
Number of additional pages forming part of this notification (if any): (Enter NIL if none)
Name of Project Manager (or delegated signatory): ..
Page 1 of 1
ECC3 Form P1.03

Compensation event
Notification of a compensation event by the Project Manager

This instruction is issued by the Project Manager to the Contractor in terms of Clause 61.1 of the NEC3 Engineering and
Notes:
Items (1) through (19) listed under Clause 60.1, are all compensation events.
Main Option B Clauses 60.4, 60.5 and 60.6 are additional compensation events (Main Option B contracts only).

For compensation events which arise from the Project Manager or the Supervisor giving an instruction, issuing a certificate,
changing an earlier decision or correcting an assumption, the Project Manager notifies the Contractor of the compensation
event at the time of that communication. He also instructs the Contractor to submit quotations, unless the event arises from a
fault of the Contractor or quotations have already been submitted. The Contractor puts the instruction or changed decision
into effect (Clause 61.1).
If the Project Manager decides that the effects of a compensation event are too uncertain to be forecast reasonably, he
states assumptions about the event in his instruction to the Contractor to submit quotations. Assessment of the event is
based on these assumptions. If any of them is later found to have been wrong, the Project Manager notifies a correction
(Clause 61.6).
Details of the compensation event:
Page 1 of 1
ECC3 Form P1.04

Ambiguity or inconsistency in contract documents
Ambiguity or inconsistency in contract documents


The Contractor or the Project Manager notifies the other as soon as either becomes aware of any ambiguity or inconsistency
within or between any of the documents which are part of the contract. The Project Manager gives an instruction resolving
the ambiguity or inconsistency (Clause 17.1).
Details of ambiguity/inconsistency in the contract document/s:
Page 1 of 1
ECC3 Form P1.05

Decision: Contractors notified compensation event
Project Managers decision regarding a Contractors notified compensation event

This notification is made by the Project Manager to the Contractor in terms of Clause 61.4 (and Clause 61.5 or Clause 61.6, if
applicable) of the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).

If the Project Manager decides that an event notified by the Contractor
arises from a fault of the Contractor,
has not happened and is not expected to happen,
has no effect upon Defined Cost, Completion or meeting a Key Date or
is not one of the compensation events stated in this contract
he notifies the Contractor of his decision that the Prices, the Completion Date and the Key Dates are not to be changed. If
the Project Manager decides otherwise, he notifies the Contractor accordingly and instructs him to submit quotations.
The Project Manager notifies his decision to the Contractor and if his decision is that the Prices, the Completion Date or the
Key Dates are to be changed, instructs him to submit quotations before the end of either
one week after the Contractors notification or
a longer period to which the Contractor has agreed.
If the Project Manager does not notify his decision, the Contractor may notify the Project Manager of his failure. A failure by
the Project Manager to reply within two weeks of this notification is treated as acceptance by the Project Manager that the
event is a compensation event and an instruction to submit quotations (Clause 61.4).
If the Project Manager decides that the Contractor did not give an early warning of the event which an experienced contractor
could have given, he notifies this decision to the Contractor when he instructs him to submit quotations (Clause 61.5).
(Clause 61.6).
Details of the decision regarding the notified compensation event:
Page 1 of 1
ECC3 Form P1.06

Permission to remove Plant and Materials
Permission to remove Plant and Materials from the Working Areas


Whatever title the Contractor has to Plant and Materials passes to the Employer if it has been brought within the Working
Areas. The title to Plant and Materials passes back to the Contractor if it is removed from the Working Areas with the Project
Managers permission (Clause 70.2).
Details of permission to remove Plant and Materials from the Working Areas:
Page 1 of 1
ECC3 Form P1.07

Extension of time to reply to a communication
Extension of time to reply to a communication

This notification is made by the Project Manager to the Contractor in terms of Clause 13.5 of the NEC3 Engineering and

The Project Manager may extend the period for reply to a communication if the Project Manager and the Contractor agree to
the extension before the reply is due. The Project Manager notifies the Contractor of the extension which has been agreed
(Clause 13.5).
Details of the extension of time agreed to by the Contractor and Project Manager:
Page 1 of 1
ECC3 Form P1.08

Extension of time to submit quotations for a compensation event
Extension of time to submit quotations by the Contractor and/or to reply to a quotation by the Project Manager

The Project Manager extends the time allowed for
the Contractor to submit quotations for a compensation event and
the Project Manager to reply to a quotation
if the Project Manager and the Contractor agree to the extension before the submission or reply is due. The Project Manager
notifies the extension that has been agreed to the Contractor (Clause 62.5).
Details of the extension of time agreed to by the Contractor and Project Manager:
Page 1 of 1
ECC3 Form P1.09

Extension of time for notifying or referring a dispute
Extension of time for notifying or referring a dispute

This notification is made by the Project Manager to the Contractor in terms of Clause W1.3 (2) of the NEC3 Engineering and

The times for notifying and referring a dispute may be extended by the Project Manager if the Contractor and the Project
Manager agree to the extension before the notice or referral is due. The Project Manager notifies the extension that has been
agreed to the Contractor. If a disputed matter is not notified and referred within the times set out in this contract, neither Party
may subsequently refer it to the Adjudicator or the tribunal (Clause W1.3(2)).
Details of the extension of time:
Page 1 of 1
ECC3 Form P1.10

Project Managers assessment of a compensation event
The Project Managers own assessment of a compensation event

This notification is made by the Project Manager to the Contractor in terms of the applicable Clause 64.1, Clause 64.2,
Clause 64.3 and Clause 64.4 of the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June
2006).

The Project Manager assesses a compensation event
if the Contractor has not submitted a quotation and details of his assessment within the time allowed,
if the Project Manager decides that the Contractor has not assessed the compensation event correctly in a quotation
and he does not instruct the Contractor to submit a revised quotation,
if, when the Contractor submits quotations for a compensation event, the Project Manager has not accepted the
Contractors latest programme for one of the reasons stated in this contract (Clause 64.1).
The Project Manager assesses a compensation event using his own assessment of the programme for the remaining work if
there is no Accepted Programme or
the Contractor has not submitted a programme or alterations to a programme for acceptance as required by this
contract (Clause 64.2).
The Project Manager notifies the Contractor of his assessment of a compensation event and gives him details of it within the
period allowed for the Contractors submission of his quotation for the same event. This period starts when the need for the
Project Managers assessment becomes apparent (Clause 64.3).
If the Project Manager does not assess a compensation event within the time allowed, the Contractor may notify the Project
Manager of his failure. If the Contractor submitted more than one quotation for the compensation event, he states in his
notification which quotation he proposes is to be accepted. If the Project Manager does not reply within two weeks of this
notification the notification is treated as acceptance of the Contractors quotation by the Project Manager (Clause 64.4).
Details of the Project Managers own assessment of the compensation event:
Page 1 of 1
ECC3 Form P1.11

Project Managers own assessment will be made
The Project Managers own assessment will be made for the compensation event

Quotations for compensation events comprise proposed changes to the Prices and any delay to the Completion Date and
Key Dates assessed by the Contractor. The Contractor submits details of his assessment with each quotation. If the
programme for remaining work is altered by the compensation event, the Contractor includes the alterations to the Accepted
Programme in his quotation (Clause 62.2)
The Contractor submits quotations within three weeks of being instructed to do so by the Project Manager. The Project
Manager replies within two weeks of the submission. His reply is
an instruction to submit a revised quotation,
an acceptance of the quotation,
a notification that a proposed instruction will not be given or a proposed changed decision will not be made, or
a notification that he will be making his own assessment (Clause 62.3)
Details of the notification:
Page 1 of 1
ECC3 Form P1.12

Proposed instruction/changed decision will not be effected
A proposed instruction will not be given or a proposed changed decision will not be made

Details of the notification:
Page 1 of 1
ECC3 Form P1.13

Cost assessment for repeating a test or inspection
Project Managers cost assessment for repeating a test or inspection


The Project Manager assesses the cost incurred by the Employer in repeating a test or inspection after a Defect is found.
The Contractor pays the amount assessed (Clause 40.6).
Details of cost assessment and amount payable by Contractor:
Page 1 of 1
ECC3 Form P1.14

Equipment no longer required to complete the works
Contractors Equipment no longer required by the Employer to complete the works (on termination)
This notification is issued by the Project Manager to the Contractor in terms of Clause 92.2 (P3) of the NEC3 Engineering
and Construction Contract (ECC), June 2005 (with amendments June 2006).

The Employer may use any Equipment to which the Contractor has title to complete the works. The Contractor promptly
removes the Equipment when the Project Manager notifies him that the Employer no longer requires it to complete the works
(Clause 92.2 (P3)).
Details of Equipment to be removed:
Page 1 of 1
ECC3 Form P1.15

Cost assessment for uncorrected Defect/s
Project Managers cost assessment for uncorrected Defect/s

This notification is issued by the Project Manager to the Contractor in terms of Clause 45.1 and Clause 45.2 of the NEC3
Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).

If the Contractor is given access in order to correct a notified Defect but he has not corrected it within its defect correction
period, the Project Manager assesses the cost to the Employer of having the Defect corrected by other people and the
Contractor pays this amount. The Works Information is treated as having been changed to accept the Defect (Clause 45.1).
If the Contractor is not given access in order to correct a notified Defect before the defects date, the Project Manager
assesses the cost to the Contractor of correcting the Defect and the Contractor pays this amount. The Works Information is
treated as having been changed to accept the Defect (Clause 45.2).
Details of cost assessment and amount payable by Contractor:
Page 1 of 1
ECC3 Form P1.16

Acceptance decision: Contractors design
Acceptance decision: Contractors design


The Contractor submits the particulars of his design as the Works Information requires to the Project Manager for
acceptance. A reason for not accepting the Contractors design is that it does not comply to either the Works Information or
the applicable law. The Contractor does not proceed with the relevant work until the Project Manager has accepted his
design (Clause 21.2).
Details of the acceptance decision: Contractors design:
Page 1 of 1
ECC3 Form P1.17

Acceptance decision: Contractors design of Equipment
Acceptance Decision: Contractors design of Equipment


The Contractor submits the particulars of his design of an item of Equipment to the Project Manager for acceptance if the
Project Manager instructs him to. A reason for not accepting is that the design of the item will not allow the Contractor to
Provide the Works in accordance with
the Works Information,
the Contractors design which the Project Manager has accepted or
the applicable law (Clause 23.1).
Details of the acceptance decision: Contractors design of Equipment:
Page 1 of 1
ECC3 Form P1.18

Acceptance decision: Contractors replacement of key person/s
Acceptance decision: Contractors key person/s replacement


The Contractor either employs each key person named to do the job stated in the Contract Data or employs a replacement
person who has been accepted by the Project Manager. The Contractor submits the name, relevant qualifications and
experience of a proposed replacement person to the Project Manager for acceptance. A reason for not accepting the person
is that his relevant qualifications and experience are not as good as those of the person who is to be replaced (Clause 24.1).
Details of the acceptance decision: Contractors key person/s replacement:
Page 1 of 1
ECC3 Form P1.19

Acceptance decision: Contractors Insurance certificate/s
Acceptance decision: Contractors insurance certificate/s


Before the starting date and on each renewal of the insurance policy until the defects date, the Contractor submits to the
Project Manager for acceptance certificates which state that the insurance required by this contract is in force. The
certificates are signed by the Contractors insurer or insurance broker. A reason for not accepting the certificates is that they
do not comply with this contract (Clause 85.1).
Details of the acceptance decision: Contractors insurance certificate/s:
Page 1 of 1
ECC3 Form P1.20

Acceptance decision: Contractors programme
Acceptance decision: Contractors programme


Within two weeks of the Contractor submitting a programme to him for acceptance, the Project Manager either accepts the
programme or notifies the Contractor of his reasons for not accepting it. A reason for not accepting a programme is that
the Contractors plans which it shows are not practicable,
it does not show the information which this contract requires,
it does not represent the Contractors plans realistically or
it does not comply with the Works Information (Clause 31.3).
Details of the acceptance decision: Contractors programme:
Page 1 of 1
ECC3 Form P1.21

Acceptance decision: Adding to the Working Areas
Acceptance decision: adding to the Working Areas

This notification is made by the Project Manager to the Contractor in terms of Main Option A Clause 15.1 of the NEC3

The Contractor may submit a proposal to the Project Manager for adding an area to the Working Areas for acceptance. A
reason for not accepting is that the proposed area is either not necessary for Providing the Works or used to for work not in
this contract (Clause 15.1).
Details of the acceptance decision: Adding to the Working Areas:
Page 1 of 1
ECC3 Form P1.22

Acceptance decision: Contractors proposed Subcontractor
Acceptance decision: Contractors proposed Subcontractor


The Contractor submits the name of each proposed Subcontractor to the Project Manager for acceptance. A reason for not
accepting the Subcontractor is that his appointment will not allow the Contractor to Provide the Works. The Contractor does
not appoint a proposed Subcontractor until the Project Manager has accepted him (Clause 26.2).
Details of the acceptance decision: Contractors proposed Subcontractor:
Page 1 of 1
ECC3 Form P1.23

Acceptance decision: Contractors quotation to accept a Defect
Acceptance decision: Contractors quotation for reduced Prices and /or earlier Completion to accept a Defect
This notification is made by the Project Manager to the Contractor in terms of Clause 44.1 and Clause 44.2 of the NEC3

The Contractor and the Project Manager may each propose to the other that the Works Information be changed so that a
Defect does not have to be corrected (Clause 44.1).
If the Contractor and the Project Manager are prepared to consider the change, the Contractor submits a quotation for
reduced Prices or an earlier Completion Date or both to the Project Manager for acceptance. If the Project Manager accepts
the quotation, he gives instruction to change the Works Information, the Prices and the Completion Date accordingly (Clause
44.2).
Details of the acceptance decision: Contractors quotation to accept a Defect:
Page 1 of 1
ECC3 Form P1.24

Acceptance of quotation for compensation event
Acceptance of Contractors quotation for a compensation event


Details of the acceptance of the Contractors quotation:
Page 1 of 1
ECC3 Form P1.25

Acceptance decision: Activity Schedule revision
Acceptance decision: revision of the Activity Schedule

This notification is made by the Project Manager to the Contractor in terms of Main Option A Clause 54.2 of the NEC3

If the Contractor changes a planned method of working at his discretion so that the activities on the Activity Schedule do not
relate to the operations on the Accepted Programme, he submits a revision of the Activity Schedule to the Project Manager
for acceptance (Main Option A Clause 54.2).
A reason for not accepting a revision of the Activity Schedule is that
it does not comply with the Accepted Programme,
any changed Prices are not reasonably distributed between the activities or
the total of the Prices is changed (Main Option A Clause 54.3).
(This notification applies to ECC Main Option A contracts only.)
Details of the acceptance decision: Activity Schedule revision:
Page 1 of 1
ECC3 Form P1.26

Acceptance decision: Proposed conditions of subcontract
Acceptance decision: Contractors proposed conditions of contract for a subcontract


The Contractor submits the proposed conditions of contract for each subcontract to the Project Manager for acceptance
unless
an NEC contract is proposed or
the Project Manager has agreed that no submission is required.
The Contractor does not appoint a Subcontractor on the proposed subcontract conditions until the Project Manager has
accepted them. A reason for not accepting them is that
they will not allow the Contractor to Provide the Works or
they do not include a statement that the parties to the subcontract shall act in a spirit of mutual trust and co-
operation (Clause 26.3).
Details of the acceptance decision: Contractors proposed conditions of contract for a subcontract:
Page 1 of 1
ECC3 Form P1.27

Contractor default
Contractor default
This notification is issued by the Project Manager to the Contractor and the Employer in terms of Clause 91.2 and/or Clause
91.3 of the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).

The Employer may terminate if the Project Manager notifies that the Contractor has defaulted in one of the following ways
and not put the default right within four weeks of the notification (Clause 91.2).
Substantially failed to comply with his obligations (R11).
Not provided a bond or guarantee which this contract requires (R12).
Appointed a Subcontractor for substantial work before the Project Manager has accepted the Subcontractor (R13).
The Employer may terminate if the Project Manager notifies that the Contractor has defaulted in one of the following ways
and not stopped defaulting within four weeks of the notification (Clause 91.3).
Substantially hindered the Employer or Others (R14).
Substantially broken a health or safety regulation (R15).
Details of Contractors default:
Page 1 of 1
ECC3 Form P1.28

Dispute
Notification of dispute
This notification is notified by the Project Manager to the Contractor and the Employer in terms of Clause W1.3 (1) of the
NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).
The Project Manager gives notification of the dispute to the Contractor and the Project Manager in accordance with the
Adjudication Table, within four weeks of becoming aware of the event leading to the dispute.
Details of the dispute:
Page 1 of 1
ECC3 Form P2.01
INSTRUCTION BY Project Manager:

Resolving ambiguity or inconsistency
DATE OF ISSUE: 2 January 2014
Resolving ambiguity or inconsistency in contract documents


The Contractor or the Project Manager notifies the other as soon as either becomes aware of any ambiguity or inconsistency
within or between any of the documents which are part of the contract. The Project Manager gives an instruction resolving
the ambiguity or inconsistency (Clause 17.1).
Details of the instruction to resolve the ambiguity or inconsistency:
Number of additional pages forming part of this instruction (if any): (Enter NIL if none)
Page 1 of 1
ECC3 Form P2.02

Contractor to attend risk reduction meeting
Contractor to attend a risk reduction meeting


Either the Project Manager or the Contractor may instruct the other to attend a risk reduction meeting. Each may instruct
other people to attend, if the other agrees (Clause 16.2).
At a risk reduction meeting, those who attend co-operate in
making and considering proposals for how the effect of the registered risks can be avoided or reduced,
seeking solutions that will bring advantage to all those who will be affected,
deciding on the actions which will be taken and who, in accordance with this contract, will take them and
deciding which risks have now been avoided or have passed and can be removed from the Risk Register (Clause
16.3)
The Project Manager revises the Risk Register to record the decisions made at each risk reduction meeting and issues the
revised Risk Register to the Contractor. If a decision needs a change to the Works Information, the Project Manager instructs
the change at the same time as he issues the revised Risk Register (Clause 16.4).
Details of the risk reduction meeting:
Page 1 of 1
ECC3 Form P2.03

Works Information or a Key Date change
Instruction which changes the Works Information or a Key Date


The Project Manager may give an instruction to the Contractor which changes the Works Information or a Key Date (Clause
14.3).
Details of the instruction changing the Works Information or Key Date:
Page 1 of 1
ECC3 Form P2.04

Stop, start, do not start or restart work
Instruction to the Contractor to stop/start/not start/ restart work


The Project Manager may instruct the Contractor to stop or not to start any work and may later instruct him that he may re-
start or start it (Clause 34.1).
Details of the instruction to stop/start/not start/restart work:
Page 1 of 1
ECC3 Form P2.05

Submit Contractors design of Equipment
Instruction to the Contractor to submit a design of Equipment


The Contractor submits the particulars of his design of an item of Equipment to the Project Manager for acceptance if the
Project Manager instructs him to. A reason for not accepting is that the design of the item will not allow the Contractor to
Provide the Works in accordance with
the Works Information,
the Contractors design which the Project Manager has accepted or
the applicable law (Clause 23.1).
Details of the instruction to submit a design of Equipment:
Page 1 of 1
ECC3 Form P2.06

Submit revised programme
Instruction to the Contractor to submit a revised programme


The Contractor shows on each revised programme
the actual progress achieved on each operation and its effect upon the timing of the remaining work,
the effects of implemented compensation events,
how the Contractor plans to deal with any delays and to correct notified Defects and
any other changes the Contractor proposes to make to the Accepted Programme (Clause 32.1).
The Contractor submits a revised programme to the Project Manager for acceptance
within the period for reply after the Project Manager has instructed him to,
when the Contractor chooses to and, in any case,
at no longer interval than the interval stated in the Contract Data from the starting date until Completion of the whole of the
works (Clause 32.2).
Details of the instruction to submit revised programme:
Page 1 of 1
ECC3 Form P2.07

Dealing with object/s of value/interest found on Site
Dealing with object/s of value or of historical or other interest found on the Site

The Contractor has no title to an object of value or of historical or other interest within the Site. The Contractor notifies the
Project Manager when such an object is found and the Project Manager instructs the Contractor how to deal with it. The
Contractor does not move the object without instructions (Clause 73.1).
Instruction/s to be followed in dealing with object/s of value or historical or other interest found on the Site:
Page 1 of 1
ECC3 Form P2.08

Dealing with unpreventable event
Dealing with an unpreventable event


If an event occurs which
stops the Contractor completing the works or
stops the Contractor completing the works by the date shown on the Accepted Programme,
and which
neither Party could prevent and
an experienced contractor would have judged at the Contract Date to have such a small chance of occurring that it
would have been unreasonable for him to have allowed for it,
the Project Manager gives an instruction to the Contractor stating how he is to deal with the event (Clause 19.1).
Details of the instruction to deal with the unpreventable event:
Page 1 of 1
ECC3 Form P2.09

Remove Contractors employee
Instruction to Contractor to remove employee


The Project Manager may, having stated his reasons, instruct the Contractor to remove an employee. The Contractor then
arranges that, after one day, the employee has no further connection with the work included in this contract (Clause 24.2).
Details of the instruction and reason/s to remove an employee:
Page 1 of 1
ECC3 Form P2.10

Contractor not to replace or repair works
Instruction to the Contractor not to replace loss of or repair damage to works, Plant and Materials

Until the Defects Certificate has been issued and unless otherwise instructed by the Project Manager, the Contractor
promptly replaces loss of and repairs damage to the works, Plant and Materials (Clause 82.1).
Details of the reason/s not to replace/repair:
Page 1 of 1
ECC3 Form P2.11

Submit quotation for an acceleration
Instruction to the Contractor to submit a quotation for an acceleration


The Project Manager may instruct the Contractor to submit a quotation for an acceleration to achieve Completion before the
Completion Date. The Project Manager states changes to the Key Dates to be included in the quotation. A quotation for an
acceleration comprises proposed changes to the Prices and a revised programme showing the earlier Completion Date and
the changed Key Dates. The Contractor submits details of his assessment with each quotation (Clause 36.1).
The Contractor submits a quotation or gives his reasons for not doing so within the period for reply (Clause 36.2).
Details of the instruction to submit quotation:
Page 1 of 1
ECC3 Form P2.12

Submit quotation for a compensation event
Instruction to the Contractor to submit a quotation for a compensation event
This instruction is issued by the Project Manager to the Contractor in terms of Clause 61.1 (and Clause 61.6, if applicable) of
the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).

For compensation events which arise from the Project Manager or the Supervisor giving an instruction, issuing a certificate,
changing an earlier decision or correcting an assumption, the Project Manager notifies the Contractor of the compensation
event at the time of that communication. He also instructs the Contractor to submit quotations, unless the event arises from a
fault of the Contractor or quotations have already been submitted. The Contractor puts the instruction or changed decision
into effect (Clause 61.1).
(Clause 61.6).
Page 1 of 1
ECC3 Form P2.13

Submit alternative quotations for a compensation event
Instruction to the Contractor to submit alternative quotations for a compensation event


After discussing with the Contractor different ways of dealing with the compensation event which are practicable, the Project
Manager may instruct the Contractor to submit alternative quotations. The Contractor submits the required quotations to the
Project Manager and may submit quotations for other methods of dealing with the compensation event which he considers
practicable (Clause 62.1).
Details of the instruction to submit alternative quotations:
Page 1 of 1
ECC3 Form P2.14

Submit revised quotation for a compensation event
Instruction to the Contractor to submit a revised quotation for a compensation event

This instruction is issued by the Project Manager to the Contractor in terms of Clause 62.2, Clause 62.3 and Clause 62.4 of
the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).

a notification that he will be making his own assessment (Clause 62.3).
The Project Manager instructs the Contractor to submit a revised quotation only after explaining his reasons for doing so to
the Contractor (Clause 62.4).
Details of the instruction to submit revised quotation:
Page 1 of 1
ECC3 Form P2.15

Submit quotation for a proposed instruction/changed decision
Instruction to the Contractor to submit a quotation for a proposed changed instruction/changed decision

The Project Manager may instruct the Contractor to submit quotations for a proposed instruction or a proposed changed
decision. The Contractor does not put a proposed instruction or a proposed changed decision into effect (Clause 61.2).
Page 1 of 1
ECC3 Form P3.01
SUBMISSION BY Project Manager:

Employers insurances for acceptance by Contractor
DATE OF SUBMISSION: 2 January 2014
Submission of Employers insurances to Contractor for acceptance

This submission is made by the Project Manager to the Contractor in terms of Clause 87.1 of the NEC3 Engineering and
The Project Manager submits policies and certificates for insurances provided by the Employer to the Contractor before the
starting date and afterwards as the Contractor instructs. The Contractor accepts the policies and certificates if they comply
with this contract and notifies acceptance or non-acceptance accordingly.
Details of insurance policies and/or certificates:
Number of additional pages forming part of this submission (if any): (Enter NIL if none)
Page 1 of 1
ECC3 Form P4.01
Risk Register
This Risk Register for the above project is kept in terms of Clause 11.2(14) of the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).
The NEC3 ECC Risk Register is the responsibility of the Project Manager to maintain and update, as follows:
1. Whenever a risk is identified and notified in writing by either the Employer or the Contractor, it is entered into the Risk Register by the Project Manager and an updated copy is issued
to the Contractor within 7 (seven) days after receipt of notification.
2. The Risk Register is a live working document. Identified risks are numbered sequentially from 1 onwards, and are never deleted from the Risk Register so as to keep a continuous
historical record of all identified risks and their subsequent mitigation/reduction.
3. When multiple copies of the Risk Register are issued over time, the copy with the most recent date of issue prevails as the valid working copy of the document.
RISK
RISK DESCRIPTION OWNER RISK REDUCTION STATUS
NOTIFIED BY
NO DATE (Detailed description, with reference to probability (Employer, (Description of methodology for (Open/Resolved)
(Name)
of occurrence, notification correspondence, etc.) Contractor mitigation or reduction of the risk) (Date)
or Shared)
Page 1 of 2
Risk Register
RISK
RISK DESCRIPTION OWNER RISK REDUCTION STATUS
NOTIFIED BY
NO DATE (Detailed description, with reference to probability (Employer, (Description of methodology for (Open/Resolved)
(Name)
of occurrence, notification correspondence, etc.) Contractor mitigation or reduction of the risk) (Date)
or Shared)
Page 2 of 2
ECC3 Form P4.02
CERTIFICATION BY Project Manager:

Take over certificate
DATE OF CERTIFICATION: 2 January 2014
Take over certificate issued by the Project Manager

This Completion certificate is issued by the Project Manager to the Employer and Contractor in terms of Clause 35.3 of the
Contract clause reference:

The Employer may use any part of the works before Completion has been certified. If he does so, he takes over the part of
the works when he begins to use it except if the use is
for a reason stated in the Works Information or
to suit the Contractors method of working (Clause 35.2).
The Project Manager certifies the date upon which the Employer takes over any part of the works and its extent within one
week of the date (Clause 35.3).
File No:
Contractor: .
Address: .
It is hereby confirmed that the Employer takes over the parts and extent of the works as described below on
(date).
The following parts and extent of the works are taken over by the Employer:
..
..
..
SIGNATURE OF Project Manager SIGNATURE OF Contractor
Name of Project Manager: Name of signatory on behalf of the Contractor:
. .
Date: .. Date: ...
Page 1 of 1
ECC3 Form P4.03

Completion certificate
Completion certificate issued by the Project Manager

This Completion certificate is issued by the Project Manager to the Employer and Contractor in terms of Clause 30.2 of the

The Project Manager decides the date of Completion. The Project Manager certifies Completion within one week of
Completion (Clause 30.2).
File No:
Contractor: .
Address: .
It is hereby confirmed that Completion of the whole of the works in accordance with this contract has been achieved on
(date) which is the starting date of the period stated in

the Contract Data to establish the defects date for this contract.
The following items described below (e.g. keys, master keys, instruction/operation manuals, etc) have been received from
the Contractor by the Project Manager on behalf of the Employer (if applicable):
..
..
..
SIGNATURE OF Project Manager SIGNATURE OF Contractor
Name of Project Manager: Name of signatory on behalf of the Contractor:
. .
Date: .. Date: ...
Page 1 of 1
ECC3 Form P4.04

Close-out certificate
Close-out certificate issued by the Project Manager

This close-out certificate is issued by the Project Manager to the Employer and Contractor in terms of the NEC3 Engineering
Notes:
This close-out certificate can only be issued after the defects date and after correction of all Defects listed in the Supervisors
Defects Certificate (as described in Clause 11.2 (6)).
File No:
Contractor: .
Address: .
..
It is hereby confirmed that all Defects listed in the Supervisors Defects Certificate issued before the defects date have been
satisfactorily corrected or resolved in accordance with this contract, and that there are no outstanding items requiring
attention in terms of Providing the Works as stipulated in this contract, as from:
(date): .
Date: ..
Page 1 of 1
ECC3 Form P4.05

Termination certificate
Termination certificate issued by the Project Manager

This termination certificate is issued by the Project Manager to the Employer and Contractor in terms of Clause 90.1 of the

If either Party wishes to terminate the Contractors obligation to Provide the Works he notifies the Project Manager and the
other Party giving details of his reason for terminating. The Project Manager issues a termination certificate to both Parties
promptly if the reason complies with this contract (Clause 90.1).
File No:
Contractor: .
Address: .
It is hereby confirmed that the obligation of the Contractor to Provide the Works in accordance with this contract is terminated
effective from
(date), for the reason as stated below.
Details of the reason for termination:
Number of additional pages forming part of this certificate (if any): (Enter NIL if none)
Page 1 of 1
ECC3 Form P4.06

Payment certificate
Payment certificate issued by the Project Manager

This payment certificate is issued by the Project Manager to the Employer in terms of Clause 51.1 of the NEC3 Engineering

The Project Manager certifies a payment within one week of each assessment date. The first payment is the amount due.
Other payments are the change in the amount due since the last payment certificate. A payment is made by the Contractor to
the Employer if the change reduces the amount due. Other payments are made by the Employer to the Contractor. Payments
are in the currency of this contract unless otherwise stated in this contract (Clause 51.1).
Final payment certificate issued by the Project Manager upon termination of contract
This payment certificate is issued by the Project Manager to certify final payment by or to the Employer upon termination in
terms of Clause 90.4 of the NEC3 Engineering and Construction Contract (ECC), June 2005 (with amendments June 2006).

Within thirteen weeks of termination, the Project Manager certifies a final payment to or from the Contractor which is the
Project Managers assessment of the amount due on termination less the total of previous payments. Payment is made
within three weeks of the Project Managers certificate (Clause 90.4).
Notes:
1. These payment certificates are in the form of an embedded Microsoft Excel 2010 spreadsheet, which forms part of
this digital MS-Word template document. Double-click on the Excel icon to open the payment certificate for editing.
2. The two worksheets P4.06(1) and P4.06(2) in the Excel spreadsheet contain the payment certificate and final
payment certificate on termination, respectively.
3. Please note: The contract number, project name and date of certification are NOT automatically filled into the Excel
spreadsheet like the other templates in this document. Same must be separately specified in the spreadsheet.
P4_06 NEC3 ECC

Payment Certificate.xlsx
Page 1 of 1
Page 1 of 1

NEC3 ECC Project Manager Form Templates V1-02

Enviado por

Dados do documento

Descrição original:

Direitos autorais

Formatos disponíveis

Compartilhar este documento

Compartilhar ou incorporar documento

Opções de compartilhamento

Você considera este documento útil?

Este conteúdo é inapropriado?

Direitos autorais:

Formatos disponíveis

NEC3 ECC Project Manager Form Templates V1-02

Enviado por

Direitos autorais:

Formatos disponíveis

NEC3 ECC Form Templates: Project Manager

V1.02 February 2014

Instructions for use

STEP 1: Enter the contract details

CONTRACT NO S000/14: PROJECT NAME

STEP 2: Select and complete the required form

STEP 3: Print the form

STEP 4: Sign the form, scan to PDF and send

STEP 5: Save a record of the communication

4. Other (certificates, etc)

NOTIFICATION BY Project Manager:

Delegation of the actions of the Project Manager

Contract clause reference

The Project Manager hereby delegates the following of his actions:

ACTION: DELEGATED TO:

1.2 Notify delegation of any of the Project Managers Not delegated

1.3 Instruct a change to the Works Information or a Key Not delegated

1.4 Consider/Accept/Reject a Contractor proposal for Not delegated

The Project Manager hereby delegates the following of his actions:

ACTION: DELEGATED TO:

1.7 Assessment of risks at a risk reduction meeting as Not delegated

1.8 Notify ambiguities/inconsistencies in the contract Not delegated

2. Contractors main responsibilities

2.1 Consider/Accept/Reject the particulars of the Not delegated

2.2 Consider/Accept/Reject Contractors named key Not delegated

2.3 Instruction to removal of Contractors employee with Not delegated

2.5 Consider/Accept/Reject Contractors proposed Not delegated

2.6 Consider/Accept/Reject Contractors proposed Not delegated

3.1 Consider/Accept/Reject the Contractors first Not delegated

3.2 Consider/Accept/Reject the Contractors revised Not delegated

3.5 Instruction to the Contractor to submit a quotation for Not delegated

The Project Manager hereby delegates the following of his actions:

ACTION: DELEGATED TO:

4. Testing and Defects

4.2 Arrange access by the Contractor to parts of the Not delegated

4.3 Consider/Accept/Reject proposal from the Contractor Not delegated

4.4 Consider/Accept/Reject a quotation for reduced Not delegated

4.5 Assess costs to the Employer to have a Defect Not delegated

4.6 Assess costs to the Contractor if he is not given Not delegated

5.5 Receipt of the Contractors invoice, processing and Not delegated

5.6 Consider/Accept/Reject a revision of the Activity Not delegated

The Project Manager hereby delegates the following of his actions:

ACTION: DELEGATED TO:

The Project Manager hereby delegates the following of his actions:

ACTION: DELEGATED TO:

7.1 Give permission to the Contractor to remove Plant Not delegated

8. Risks and insurance

8.1 Instruction to the Contractor not to replace loss of or Not delegated

8.2 Consider/Accept/Reject Contractors insurance Not delegated

The Project Manager hereby delegates the following of his actions:

ACTION: DELEGATED TO:

9.1 Assess a received notice of termination from either Not delegated

9.3 Notification of default to the Contractor in terms of Not delegated

9.4 Notification of Contractors default to the Employer in Not delegated

9.5 Notification to the Contractor that Equipment is no Not delegated

Dispute resolution Option W1

1 Notify a dispute to the Employer and Contractor Not delegated

2 Notify the Contractor of an extension of time allowed for Not delegated

Secondary Option X7: Delay Damages

Option Z: Additional conditions of contract

1 Notification and/or instruction to the Contractor in terms Not delegated

SIGNATURE OF Project Manager

Name of Project Manager: ....