Tele Mil : 3761 BY E-Mail/ REGD BY POST

Mukhyalaya Uttari Kaman

Headquarters
Northern Command
PIN-908545
c/o 56 APO

30008/NC/FRP/ST-1(i) 08 Nov 2016

___________________

___________________
(All Vendors/ firms)

NIT/ CALL NOTICE: PROCUREMENT OF FRP (FIBER RE-INFORCED PLASTIC) TANK

FOR FUEL STORAGE (6 KL), QUANTITY- 40 NOS UNDER MAJOR HEAD 2076, MINOR
HEAD 110(C) OUT OF ARMY COMMANDERS SPECIAL FINANCIAL POWERS
DURING THE FINANCIAL YEAR 2016-17

Dear Sir/Madam,

1. Online bids are invited from registered Vendors and unregistered vendors/ firm for
procurement of FRP (Fiber Re-Inforced Plastic) Tank for Fuel Storage (6 KL), Quantity- 40 Nos
out of Army Commander's Special Financial Powers under Major Head 2076 and Minor Head
110(C) during FY 2016-17 commencing from 08 Nov 2016 to 06 Dec 2016 as per details mentioned
at Para 2 below. The tender documents will be uploaded on Central Public Procurement Portal
(CPPP) of National Information Centre (NIC) portal (http://eprocure.gov.in). Tendering will be carried
out by e-tendering mode.

2. Request for proposal (RFP) is uploaded on the Government portal (http://eprocure.govt.in).

The important dates for participation in e-tendering by all registered /unregistered vendors are as
under :-

CRITICAL DATE SHEET

Ser No Event Date Time
(a) Published Date 08 Nov 2016 1200 hr
(b) Bid Document Download 09 Nov 2016 0900 hr
(c) Clarification Start Date 09 Nov 2016 0900 hr
(d) Clarification end Date 24 Nov 2016 1200 hr
(e) Pre bid Meeting 21 Nov 2016 1200 hr
(f) Bid submission start 24 Nov 2016 1200 hr
(g) Bid submission End 05 Dec 2016 1200 hr
(h) Bid opening date 06 Dec 2016 1000 hr

3. Manner of Depositing the Bids. The bids will be submitted only On-line in the following
manner :-

(a) The original of following documents shall be submitted Physically in the sealed
tender box prior to bid submission closing date.

(i) Earnest Money Deposit (EMD) as applicable or a valid certificate of exemption

of Earnest Money Deposit (EMD) as applicable (to be placed in a separate envelope).
Any firm claiming exemption should enclosed a valid proof of the same at the time of
submission of the bids.
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(ii) DD of Tender fee as applicable. Tender fee for amount of Rs 500/- (Rupees
five hundred only) will be submitted through Demand Draft / Postal Order in a
separate envelope. The Demand Draft or Postal Order must be in favour of Principal
Controller of Defence Account. (Northern Command), Jammu.

(iii) Tender condition Acceptance Certificate (Format is attached as Annex II of

RFP) to be submitted duly signed and stamped.

(iv) Performance Certificate : Firms who have made supplies of the items in the
past should submit their performance statement indicating details of stores name of
the ordering Deptt quantity ordered,D/P(original) and Qty and dates of supplies made
and should enclose copies of inspection notes in support of the supplies made. Firms
not submitting their performance statement would be treated as untried.

(v) Vendor verification documents Certified True Copies (CTC) of the

documents mentioned at part VI of RFP.

(b) Cover-I (Online) Cover-I will contain the Technical Bids consisting of following
documents (in single pdf file) which will be submitted on-line :-

(i) Proof of valid Registration/renewal of registration DGQA/DGS&D/NSIC any

other Central purchase organisation. For the items/range of item if claiming exemption
of EMD (Scanned & upload).

(ii) PAN No, CST/VAT/TIN/Regn.(Scanned & uploaded).

(iii) Certificate of Tender Condition Acceptance Letter of RFP as per Annex II on

firm letter head duly signed and stamped(Scanned and uploaded).

(iv) Scanned copy of EMD and tender fee, if applicable (Scanned & uploaded).

(v) Additional charges/Discounts containing details of items with Financial

implication on the bid. The format of the same is att as Annex IV of RFP (Scanned &
uploaded).

(vi) Vendor to submit certificate as format of the same is att as Annex IV of RFP
(Scanned & uploaded.)

(c) Cover- II (Online). Cover- II will contain Commercial bid in the form of 'BOQ' (Bill of
Quantities) in single .xls file which will be submitted online and Additional charges/Discount
containing details of items with Financial implication on the bid. The format of the same is att
as Annex V of RFP (Scanned & uploaded).

4. Location of the Tender Box. The physical receipt of : 24 Nov 16 at 1200 hr to

specified documents shall be mandatory prior to bid opening. The 05 Dec 2016 at 1200hr
non receipt of the physical document shall tender render non
acceptance of the technical bid. Only those document specified in Main Gate, HQ Northern
the tender document and are found in the tender box marked as Command, Udhampur,
TENDER BOX HQ NORTHERN COMMAND (ST BRANCH- (J&K).
ACSFP) will be opened. The documents in the wrong tender box
will be rendered invalid. No post bid clarification on the tentative of
the bidder will be rendered.

5. Time and date for opening of Tender Box. (If due to : 06 Dec 2016 (1000 hr)
exigency, the due date for opening of the bids is declared a
closed holiday, the Bids will be opened on the next working day HQ Northern Command
after the schedule dated at the same time or on any other ST Branch
day/time, as intimated by the Buyer). All bidders/ representative Udhampur (J&K)
can attend tender box opening if so desired. All Bidders are
requested to forward the details of persons attending the meeting at
least 05 days in advance alongwith photocopy of ADHAR Card/
Driving Licence through E-mail.
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6. Clarification regarding Contents of the RFP. A prospective bidder who requires

clarification regarding the contents of the bidding documents shall notify to the Buyer in writing
about the clarifications sought not later than 14 (fourteen only) days prior to the date of opening of
the Bids. Copies of the query and clarification by the purchaser will be uploaded as corrigendum for
all prospective bidders who have received the bidding documents. Pre bid meeting to clarify the
queries on RFP will be held at 1200h on 21 Nov 2016 at HQ Northern Comd (ST Branch). The
particulars of the vendors representative coming to attend the pre-bid meeting, will be sent by e-
mail to the ST Branch, HQ Northern Command along with proof of identity, address proof and
contact No (ADHAR Card/ Driving Licence/ Voter ID Card, Mob No & Company address) at e-mail
id stbranchnc@rediffmail.com at least 05 days before date of commencement of Pre-bid
meeting.

7. Two-Bid System. The Technical bids shall be opened on-line as per critical date sheet
mentioned in this tender document. If any discrepancy is found in required documents, the technical
bid will be rejected. No representation whatsoever will be entertained, in case the bid gets rejected
for want of requisite tender supporting documents. The evaluation of technical Bid will be carried
out off-line and the results of the evaluation will be uploaded on the Central Public Procurement
Portal. Vendor will be intimated through Central Public Procurement Portal when required to
participate in TEC. The date and time of venue of Technical Evaluation will be intimated by
Technical Evaluation Committee. The vendors representative required to attend the TEC, will
forward their particulars with proof of identity, address proof and contact to ST Branch at the
e-mail ID stbranchnc@rediffmail.com at least 05 days in advance for obtaining necessary security
clearance at this Headquarters. The Date of opening of the Commercial Bid, whose Technical Bids
are found compliant / suitable after Technical Evaluation is done by the Buyer will be intimated to
the Bidders through Central Public Procurement Portal.

8. Forwarding of Bids. The bids to be submitted in following manner :-

(a) Technical bid. The documents specified in Para 3 (a) to be deposited Physically will
be dropped in the tender box. The physical receipt of these document is mandatory. The
Technical bids shall not be accepted if these documents are not received prior to bid
opening.

(b) Commercial bid. The commercial bids will be submitted Online only. The
commercial bid should be submitted by the bidder duly digitally signed by the legal owner of
the firm or the person authorized by him to do so. Instruction for Online Bid Submission
through the Central Public Procurement Portal for e-procurement are given at
https/eprocure.gov.in/app are also attach as Annex III to RFP.

(c) Vendor Details. The documents specified in Para 3 (a) (v) as mentioned at part VI of
RFP to be deposited physically will be drooped in the tender box. The physical receipt of
these document is mandatory. The bids shall not be accepted if these documents are not
received prior to bid opening.

9. Tender forms (Request for Proposal) (RFP) can be downloaded online from Central Public
Procurement Portal (CPP Portal) (http://eprocure.gov.in). All Vendors/ Firms registered in
Northern Command and unregistered enlisted on the CPP Portal are invited to participate in
e-tendering.

10. You are requested to read the Notice Inviting Tender (NIT) and tender documents thoroughly
and upload the bids of tender form alongwith its supporting doucments duly completed without any
mistake as per the instructions mentioned in the tender form.

Your sincerely

Sd/- x-x-x-x-x
(Kapil Sharma)
Signature Not Verified
Colonel
Colonel
Digitally Transport
signed by SINGH ARVIND
Date: 2016.11.08 13:54:47 IST
Location: India