Announcements

Tue Mar 07 2017

IMPORTANT ANNOUNCEMENT
EBEIS

NSBI: Extension of Encoding and Submission. In response to several requests for extension and to ensure that all
divisions complete and achieve a 100% submission rate, the EBEIS is reopened for encoding and submission of the
NSBI until 12 March 2017. Validation of data will proceed as scheduled on 17 March 2017. Please refer to
the memorandum issued by the Central Office Planning Service on 6 March 2017.

LIS

K-10: Encoding and Updating of Learner Records. To prepare the LIS facility for End-of-School Year (EOSY) updating,
encoding and updating of learner records (including transfer requests processing) for all schools offering Kinder,
Elementary, and Junior High (public, private, SUC, and LUC) in the LIS is closed. The system, however, might resume
the facility for updating, encoding, and transfers by the third week of March. An announcement will be posted on all official
channels (LIS Support Page, LIS Facebook groups) for updates.
SHS: Encoding and Updating of Learner Records. Encoding and updating of learner records for all schools offering
Senior High (public, private, SUC, and LUC) in the LIS is reopened until 15 March 2017 only.
Transfers. Please be reminded that processing transfers is a school-to-school transaction. While waiting for the LIS to
re-open for encoding and updating of learner records, the following can be done:
o The originating school is obliged to send their former learner's documents to the receiving school as soon as a
request is made, regardless of how the request was communicated.
o If the receiving school is still waiting for the originating school to transfer their learner's documents, the receiving
school must make an attempt to communicate with the originating school to expedite the transfer.
 o For transfer-outs, the Decline button is meant to signify that the learner is still enrolled in the originating school,
and must NEVER be used by originating schools to communicate non-clearance of financial and academic
liabilities on the part of the learner.
o If the originating school refuses to respond to or comply with the receiving school's request, the recipient school
may report the case to their Schools Division Superintendent, who may mediate and enforce compliance to DO
54 s. 2016 (Guidelines on the Request and Transfer of Learner's School Records).
o The receiving school must include the following when making the report to the SDS: LRN, Name of
Learner, Grade Level, Originating School (include the Region and Division), Date of Request, and Other
Action Taken.
Improvement of Facilities. In response to various requests from LIS users, users with Class Adviser access
will soon be able to confirm learner transfer requests, and erroneously confirmed or rejected transfer request may be re-
processed by the user. We will post an update as soon as these and other updates are available.

Helpdesk

Posting of Learner Information. In compliance with prevailing laws and policies on data privacy and safeguarding,
users must NOT post LIS screenshots or messages containing Learner Reference Numbers
(LRN), names, documents, enrollment histories, and/or personally-identifiable information of learners
in Facebook or any publicly available social network. Such information is HIGHLY CLASSIFIED, and must NEVER be
posted under any circumstances on social media. If you must post follow-ups to other schools, however, and screenshots
or information is essential, please redact (omit, erase, block, or blur) any learner information prior to posting. All posts not
complying with this rule will be deleted on sight.