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ENTERPRISE_EXTENSIONS EA-FIN
ENTERPRISE_BUSINESS_FUNCTIONS FIN_AA_PARALLEL_VAL
Asset Accounting is based on the universal journal entry. This means there is no longer any redundant
data store, General Ledger Accounting and Asset Accounting are reconciled Key changes are listed
below:
There is no separate balance carry forward needed in asset accounting, the general balance
carry forward transaction of FI (FAGLGVTR) transfers asset accounting balances by default.
The program Fixed Assets-Fiscal Year Change (RAJAWE00) transaction AJRW is no longer has to
be performed at fiscal year change
Planned values are available in real time. Changes to master data and transaction data are
constantly included
The most current planned depreciation values will be calculated automatically for the new year
after performing the balance carry forward. The depreciation run posts the pre-calculated
planned values.
The Selection screen is simplified as the reasons for posting run (planned depreciation run,
repeat, restart, unplanned posting run) are no longer relevant.
Errors with individual assets do not necessarily need to be corrected before period-end closing;
period-end closing can still be performed. You have to make sure that all assets are corrected by
the end of the year only so that depreciation can be posted completely.
All APC changes in Asset Accounting are posted to the general ledger in real time. Periodical APC
postings are therefore no longer supported.
Transaction types with restriction to depreciation areas are removed in new Asset Accounting
and you can set the obsolete indicator in the definition of the transaction that were restricted to
depreciation areas in the classic asset accounting.
4. Asset Accounting Parallel Valuation
Very Important part of new Asset accounting is parallel valuation in multicurrency environment.
The leading valuation can be recorded in any depreciation area. It is no longer necessary to use
depreciation area 01 for this. The system now posts both the actual values of the leading
valuation and the values of parallel valuation in real time. This means the posting of delta values
has been replaced; as a result, the delta depreciation areas are no longer required.
New Asset Accounting makes it possible to post in real time in all valuations (that is, for all
accounting principles). You can track the postings of all valuations, without having to take into
account the postings of the leading valuation, as was partly the case in classic Asset Accounting.
5. Key Configuration Consideration in Ledger Approach
We need to answer some basic question before configuring new asset accounting in S4 Hana
environment as this would determine the required minimum depreciation areas to align the FI with
Asset Accounting. i.e.
Above mapping is to ensure and establish link between depreciation area/accounting principal and
Currency
Explaining with ledger approach example. From release 1503 i.e initial version of SAP Finance add on
version in S4 Hana a new table ACDOCA is introduced which stores the asset values also per ledger /per
currency on real time basis & no need to have any reconciliation between Finance and Asset accounting
and to do so it is must to follow the guidelines while setting up depreciation areas & respective
currencies, which I have tried to explain with an example as given below:
Ledger & currency setting has to be done in New GL in the following SPRO node.
Financial Accounting (New)> Financial Accounting Global Settings (New)> Ledgers> Ledger > Define
Settings for Ledgers and Currency Types
Define Depreciation Areas
Depreciation Areas defined as per new FI-GL & FI-AA requirement so here at least 6 depreciation areas
are must so that ledger wise each currency can be represented in separate depreciation area & these
depreciation area is assigned to Accounting principal.
As explained in previous step here we need to define the currency for each dep area so for example if a
company code has 2 ledgers i.e 0L and N1 with 3 currencies then at least 6 depreciation areas should be
setup & currencies should be assigned for each depreciation area ( Here leading valuation depreciation
area will derive currency from com code currency)
With this setting its ensured that all currency types are aligned with respective depreciation area and
asset values are getting updated parallel to Financial accounting per currency.
6. Why will use a technical clearing GL account
Architecture has been changed in the way that we now post in asset accounting for each valuation a
separate document. So we perform on the asset part accounting principle specific postings. Technically
we perform ledger-groups specific postings.
On the operational part (accounts receivable, accounts payable) the value is always the same for each
accounting principle. So for the operational part we have to perform postings which are valid for all
accounting principles. Technically we perform postings without specifying the ledger-group.
To split the business process in an operational and a valuating document there was a need to establish
the technical clearing account for integrated asset acquisition.
For the operational part (vendor invoice/GRIR), the system posts a document valid for all
accounting principles against the technical clearing account for integrated asset acquisitions.
From a technical perspective, the system generates a ledger-group-independent document.
For each valuating part (asset posting with capitalization of the asset), the system generates a separate
document that is valid only for the given accounting principle. This document is also posted against the
technical clearing account for integrated asset acquisitions. From a technical perspective, the system
generates ledger-group-specific documents.
You create asset master records for the legacy data transfer using transaction AS91.
You post the transfer values using transaction ABLDT; in doing so, a universal journal entry is
posted for the fixed asset.
If wrong transfer values were posted, you must reverse the journal entry and then recreate it.
You can use transaction AS92 to change master data; transaction AS93 to display master data;
and transaction AS94 to create sub numbers for the Asset master record.
Time of Legacy Asset Transfer
The transfer date is the cut-off date for the transfer of legacy data. The transfer will only include data up
to this point in time. There are two possible scenarios.
The transfer date can be the end of the last closed fiscal year.
The transfer date can be in the fiscal year. This is called transfer during the fiscal year.
Scenario 1: Transfer Date is the End of the Last Closed Fiscal Year:
In this case, you do not need to include any posted depreciation or transactions in the transfer of legacy
data. You only need to transfer master data and the cumulative values as of the end of the last closed
fiscal year.
Scenario 2: Transfer During the Fiscal Year
Along with the general master data, and the cumulative values from the start of the fiscal year (time
period A), you must also transfer the following values.
Depreciation during the transfer year and Transactions during the transfer year
Include the depreciation posted in the legacy system since the end of the last closed fiscal year
up to the date of transfer (time period B).
Any asset transactions in your legacy system that have a value date after the transfer date, but
before the date of the physical transfer of data (time period C), need to be posted separately in
the Asset Accounting component in any case.
Example of scenario 2 Legacy Data Transfer During the Fiscal year:-
Case: Legacy asset is acquired in previous year 01.01.2015 and taken over into simple finance system in
mid-year of current year (30.04.2017)
Specify Transfer Date/Last Closed Fiscal Year (V_T093C_08)
Specify Last Period Posted in Prv. System (Transf. During FY) (OAYC)