Scott County Board 12/19/17 Agenda

AGENDA
SCOTT COUNTY
BOARD OF COMMISSIONERS
SHAKOPEE, MINNESOTA
DECEMBER 19, 2017
9:00 a.m.
(1) CONVENE COUNTY BOARD
(2) AMENDMENTS TO THE AGENDA
(3) APPROVE MINUTES OF DECEMBER 5, 2017 COUNTY BOARD MEETING
(4) APPROVE MINUTES OF DECEMBER 7, 2017 SCOTT COUNTY AND THREE RIVERS PARK
DISTRICT BOARDS OF COMMISSIONERS JOINT MEETING
(5) RECOGNITION OF INTERESTED CITIZENS

Limited to items not on the agenda, and five minutes per person/subject. Speakers are asked to
approach the microphone for the benefit of viewers and interested citizens.
(6) NEW EMPLOYEE WELCOME
(7) CONSENT AGENDA

Customer Service: Creating a Customer Experience That is Respectful, Responsive and
Solution-Oriented
7.1 Approve the Rezoning of 152.14 Acres From Agricultural Preservation District (A-1) to
Agricultural Preservation Density District (A-3) for Lowell Schmitz, Applicant, Ronald
Schmitz, Property Owner, in Sections 11 and 14 of Belle Plaine Township (No fiscal impact)
7.2 Approve the Rezoning of 10 Acres From Rural Residential Reserve District (RR-1) to
Rural Residential Single Family District (RR-2), Preliminary Plat, Final Plat, and
Conservation Easement of Calmor Estates, Richard and Sandra Phillips, Applicants and
Property Owners, Consisting of Two Lots on 10 Acres Located in Section 35 of Spring
Lake Township (No fiscal impact)
7.3 Approve the Request for Rezoning, Preliminary Plat, Final Plat, and Conservation
Easement of Nachbar Farm for Randy and Chris Kubes, Applicants, and Glen Bauer and
Duane Bauer, Property Owners, in Section 5 of Helena Township (No fiscal impact)
7.4 Approve the Request for Preliminary Plat, Final Plat, and Conservation Easement of
Frontier Second Addition, Darren Enright, Applicant and Property Owner, in Section 34 of
Credit River Township (No fiscal impact)
7.5 Approve the Preliminary Plat and Final Plat of Rockland First Addition, Edward Tabakov,
Applicant and Property Owner, Consisting of One Lot on 8.57 Acres in Section 4 of Sand
Creek Township (No fiscal impact)
7.6 Approve Rezoning of 118.41 Acres of Mueller Farm, Randy and Chris Kubes, Applicants,
Endurance Investments, Property Owners, From Agricultural Preservation District (A-1)
to Agricultural Preservation Density District (A-3) and Approve the Preliminary Plat, Final
Plat, and Conservation Easement of Mueller Farm Consisting of Three Lots and Two
Outlots on 118.41 Acres Located in Sections 18 and 19 of Belle Plaine Township (No fiscal
impact)
7.7 Approve the Conditional Use Permit for USS Hockey Pad Solar LLC (US Solar) to
Construct and Operate a 1-Megawatt Community Solar Energy System in Section 5 of
Helena Township (No fiscal impact)
7.8 Approve Renewal Applications to Sell 3.2 Malt Liquor at Retail for 2018 (No fiscal impact)
Stewardship: Ensuring the Responsible and Stable Investment of Taxpayer Dollars and
Communicating its Value to the Public
7.9 Authorize the Acceptance of Grant Funds From the Minnesota Department of Human
Services for the Childrens Mental Health Screening Grant (No fiscal impact)
7.10 Accept Funding for the Child and Teen Check-Up Outreach Program for 2018 (No fiscal
impact)
7.11 Approve the Receipt of Funds and the Grant Contract With the Department of Human
Services for Mobile Crisis Response (No fiscal impact)
7.12 Adopt Resolution No. 2017-188; Authorizing Entering Into a Public Highway At-Grade
Crossing Agreement With Union Pacific Railroad for the Widening of the Railroad
Crossing on County Highway 83 for County Project 83-22 and Authorize a Budget
Amendment (Budget amendment of $140,850 required)
7.13 Adopt Resolution No. 2017-189; Authorizing Final Payment for County Projects (CP)
16-31 County Highway 16 Reconstruction, CP 16-39 2016 Overlays, and CP 16-40
Overlays to Chard Tiling and Excavating, Inc. in the Amount of $166,839.59 (No fiscal
impact)
7.14 Adopt Resolution No. 2017-191; Adopting the Final 2018 Levy and Budget for the Scott
Watershed Management Organization Special Taxing District (Sets the final levy and budget
for 2018)
7.15 Adopt Resolution No. 2017-192; Authorizing Entering Into an Agreement With the Scott
Soil and Water Conservation District for Technical Services and Program Support for
2018 for an Amount Not to Exceed $590,000 (No fiscal impact)
7.16 Approve Acceptance of Urban Area Security Initiative Grant A-UASI-2017-SCOTTCO-010
From Minnesota Homeland Security (No fiscal impact)
7.17 Approve the 2018 Comprehensive County Fee Schedule (No fiscal impact)
7.18 Approve the Record of Disbursements and Approve Claims (No fiscal impact)
Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals
7.19 Approve the Service Agreement With Beacon Interfaith Housing Collaborative for the
Families Moving Forward Southwest Program (No fiscal impact)
7.20 Approve the Cooperative Agreement Between the State of Minnesota Department of
Human Services and Scott County Health and Human Services Under Title IV-D for 2018-
2019 (No fiscal impact)
7.21 Approve the Appointment and Reappointment of Citizens to Advisory Committees (No
fiscal impact)
7.22 Adopt Resolution No. 2017-185; Reappointing Dr. Andrew Baker as Scott County Medical
Examiner for a One-Year Term Effective January 1, 2018 Through December 31, 2018 (No
fiscal impact)
7.23 Adopt Resolution No. 2017-186; Approving the Final 2018 Budget and Levy of $34,100 for
the Scott County Vermillion River Watershed Special Taxing District (Sets the final levy and
budget for 2018)
7.24 Adopt Resolution No. 2017-187; Authorizing Execution of a Cooperative Agreement
Between Scott and Carver Counties for the Operation of SmartLink Mobility Management
(No fiscal impact)
7.25 Adopt Resolution No. 2017-190; Approving the Lease Agreement Renewal With the
Scott-Carver-Dakota Community Action Partnership (CAP Agency) for Use of Space at
the Workforce Development Center (No fiscal impact)
7.26 Adopt Resolution No. 2017-193; Approving the Lease Agreement Renewal With
SouthWest Metro Educational Cooperative for Use of Space at the Workforce
Development Center (No fiscal impact)
7.27 Adopt Resolution No. 2017-194; Authorizing Entering Into the Regional Hauler Licensing
Joint Powers Agreement (No fiscal impact)
Innovation: Exploring and Adopting New Technologies and Processes With the Goal of
Improving Service and Reducing the Long Term Cost of Service Delivery
7.28 Adopt Resolution No. 2017-173; Authorizing Execution of Attachment 2 to the 2017
Master Agreement With Cyber Advisors, Inc. for the Provision of Professional Technical
Services Delivered by a System Engineer (No fiscal impact)
7.29 Adopt Resolution No. 2017-174; Approving Attachment 6 to the Master Agreement With
Emergent Networks for the Provision of Ad-Hoc Unified Communications Service and
Support Between January 1, 2018 and December 31, 2018 (No fiscal impact)
7.30 Adopt Resolution No. 2017-175; Authorizing Attachment 2 to the 2017 Master Agreement
With Robert Half International, Inc. for Provision of a Temporary Technician to Staff the
2018 PC Rotation Project (No fiscal impact)
7.31 Adopt Resolution No. 2017-177; Authorizing Attachment 4 to the 2017 Master Agreement
With Loffler Companies, Inc. for a Senior Systems Engineer to Assist With Technical
Projects and Daily Operations as Required (No fiscal impact)
Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,

Healthy, and Livable Community
7.32 Adopt Resolution No. 2017-178; Fixing the 2018 Per Diem Rate for Members of the
County Board and Advisory Bodies Serving Scott County, Minnesota (No fiscal impact)
7.33 Adopt Resolution No. 2017-179; Setting the Annual Salary Rate for the Board of
Commissioners for 2018 and Rescinding Resolution No. 2016-220 (No fiscal impact)
7.34 Adopt Resolution No. 2017-180; Setting the Annual Salary Rate for the Elected Position
of County Attorney for 2018 and Rescinding Resolution No. 2016-221. (No fiscal impact)
7.35 Adopt Resolution No. 2017-181; Setting the Annual Salary Rate for the Elected Position
of County Sheriff for 2018 and Rescinding Resolution No. 2016-222 (No fiscal impact)
7.36 Adopt Resolution No. 2017-182; Establishing the 2018 Compensation Plan Policy, Merit
Increase Matrix, and Grade Schedule and Rescinding Resolution No. 2016-218 (No fiscal
impact)
7.37 Approve Payroll Processing of Personnel Actions (No fiscal impact)
(8) PARTNERSHIP: ALIGNING EXISTING RESOURCES, VOLUNTEERS AND PROGRAMS TO

ACHIEVE SHARED GOALS
8.1 Recognition of the 2017 Scott County Farm Family of the Year OLoughlin Farms, LLC
(No fiscal impact)
(9) STEWARDSHIP: ENSURING THE RESPONSIBLE AND STABLE INVESTMENT OF TAXPAYER

DOLLARS AND COMMUNICATING ITS VALUE TO THE PUBLIC
9.1 Conduct a Closed Attorney/Client Session at 9:15 a.m. to Brief the County Board on the
Mildred Sponsel Testamentary Trust Litigation (No fiscal impact)
(10) CUSTOMER SERVICE: CREATING A CUSTOMER EXPERIENCE THAT IS RESPECTFUL,

RESPONSIVE AND SOLUTION-ORIENTED
10.1 Approve a Master Agreement With Canvas Health Inc. and an Attachment to Provide
Adult and Childrens Mobile Mental Health Crisis Response (No fiscal impact)
(11) INNOVATION: EXPLORING AND ADOPTING NEW TECHNOLOGIES AND PROCESSES WITH
THE GOAL OF IMPROVING SERVICE AND REDUCING THE LONG TERM COST OF SERVICE
DELIVERY
11.1 Adopt Resolution No. 2017-184; Authorizing Entering Into an Agreement With Access
Network for Use and Management of Scott County Fiber Assets (No fiscal impact)
(12) STEWARDSHIP: ENSURING THE RESPONSIBLE AND STABLE INVESTMENT OF TAXPAYER
DOLLARS AND COMMUNICATING ITS VALUE TO THE PUBLIC (CONTINUED)
12.1 Approve the 2018-2019 Community Corrections Comprehensive Plan (No fiscal impact)
12.2 Conduct a Public Hearing at 9:30 a.m. to Receive Comments Regarding the 2018-2022
Capital Improvement Program (No fiscal impact)
12.3 Adopt Resolution No. 2017-177; Setting the Scott County, Minnesota Gross Levy for
Taxes Payable in the Year 2018 in the Amount of $71,248,965 Less $5,555,965 Certified
Property tax Aids for a Net Levy of $65,693,000 (Sets the levy for 2018)
12.4 Adopt Resolution No. 2017-178; Approving the 2018 Budgets for Scott County,
Minnesota Offices, Departments, and Agencies (Establishes the budget for 2018)
(13) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO

ADVANCING A SAFE, HEALTH AND LIVABLE COMMUNITY
13.1 Adopt Resolution No. 2018-183; Approving the Summary of Performance Evaluation and
Establishing the 2018 Salary for County Administrator Gary Shelton and Rescinding
Resolution No. 2017-005 ($3,360)
(14) COMMITTEE REPORTS AND COMMISSIONER UPDATES
(15) COUNTY ADMINISTRATOR UPDATE
(16) RECESS FOR ATTORNEY/CLIENT MEETING
(17) RECESS FOR ROOM RECONFIGURATION
(18) INNOVATION: EXPLORING AND ADOPTING NEW TECHNOLOGIES AND PROCESSES WITH
THE GOAL OF IMPROVING SERVICE AND REDUCING THE LONG TERM COST OF SERVICE
DELIVERY (CONTINUED)
18.1 Receive Information on Scott County Delivers Topic: Treatment Court (No fiscal impact)
(19) ADJOURN
UPCOMING MEETINGS
January 2, 2017 Regular Annual County Board Meeting 9:00 a.m.

January 16, 2017 County Board Meeting 9:00 a.m.
January 30, 2017 County Board Workshop 9:00 a.m.
Gary L. Shelton
County Administrator
(952) 496-8100
MINUTES
BOARD OF COMMISSIONERS
COUNTY OF SCOTT
DECEMBER 5, 2017
(1) The Board of Commissioners, in and for the County of Scott, Minnesota, met in the Courthouse Board
Room in the City of Shakopee, Minnesota, and convened at 3:00 p.m., with the following members present:
Commissioner Beard, presiding, Commissioner Weckman Brekke, Commissioner Wolf, Commissioner Beer
and Commissioner Ulrich.
(2) County Staff Present:

A. Gary Shelton, County Administrator
B. Jeanne Andersen, Assistant County Attorney
C. Pam Selvig, Health and Human Services Director
D. Luke Hennen, County Sheriff
E. Jake Grussing, Library Director
F. Lori Huss, Employee Relations Director
G. Richard Jones, Environmentalist
H. Kate Sedlacek, Environmental Health and Waste Program Supervisor
I. Lezlie Vermillion, Community Services Director/Deputy County Administrator
J. Marty Schmitz, Zoning Administrator
K. Lisa Freese, Transportation Services Director
L. Debra Brazil, Deputy Clerk to the Board
(3) Guests Present:

A. Bob Pieper, Louisville Town Board
B. Kevin Theis, Louisville Town Board
C. Matt Bryan, Bryan Rock Products
D. Kirsten Pauly, Sunde Engineering
E. Cheryl Doucette, Louisville Township
F. Paul Doucette, Louisville Township
G. Kirt Briggs, Prior Lake Mayor
(4) Media Present:

A. Tory Cooney, Southwest News Media
(5) Agenda:
On a motion by Commissioner Wolf, seconded by Commissioner Weckman Brekke, the Agenda was
approved as presented.
(6) Minutes:
On a motion by Commissioner Wolf, seconded by Commissioner Ulrich, the Minutes of November 21,
2017 were approved.
(7) Consent Agenda:
A. On the recommendation of the Spring Lake Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request of Dean and Wanda
Gullickson, applicants and property owners, to rezone 10 acres from RR-1, Rural Residential District, to RR-2,
Rural Single Family District, to split off the existing home on a smaller parcel, less than 10 acres, and combine
the remaining acreage with the residential property to the south, located in Section 16, Spring Lake Township.
This action is in accordance with Chapters 2 and 42 of the Scott County Zoning Ordinance based on the
criteria listed for approval. The motion carried unanimously.
B. On the recommendation of the Louisville Town Board and the Planning Advisory Commission,
Commissioner Ulrich moved, seconded by Commissioner Wolf to approve the request for an Interim Use
Permit for Bryan Rock Products to mine limestone on a 51 acre parcel owned by Doucette Family Holdings
located in Section 28 of Louisville Township. This action is in accordance with Chapter 2 of the Scott County
Zoning Ordinance based on the criteria listed for approval. The motion carried unanimously.
C. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve renewal Applications for
Scott County Intoxicating Liquor, Brewery, and Wine Licenses for 2018 for Ridges at Sand Creek, Louisville
Lanes, Legends Club Grill, Country Prime Time, Red Fox Tavern, Jordan Supper Club, St. Patricks Tavern
and Restaurant, Union Hill Bar, Minnesota Horse and Hunt Club, Dohertys Tavern, U4IC Brewing, Inc., and
Suzettes Inc. all located within Scott County Townships. The motion carried unanimously.
D. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve estimate of just

compensation by a market value appraisal for new right-of-way for the construction of an interchange at Trunk
Highway 169, Trunk Highway 41, and County State Aid Highway 78; overpass at County State Aid Highway
14; and frontage roads under County Project CP T169-06 Located in Jackson and Louisville Townships. The
motion carried unanimously.
E. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-165;
Certifying Final Approved Appraisal of Value for Certain Land Acquisitions and Authorizing Acquisition by
Expedited (Quick Take) Eminent Domain Proceedings for County Highway 42 Located in the Cities of Prior
Lake and Savage. A copy of the resolution is available in the office of the County Administrator and is made a
part of this record by reference. The motion carried unanimously.
F. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-166;
Amending Resolution No. 2017-085; Authorizing Submission of an Enhanced Mobility for Seniors and People
With Disabilities Grant to the Minnesota Department of Transportation Adopted on June 6, 2017. A copy of the
resolution is available in the office of the County Administrator and is made a part of this record by reference.
The motion carried unanimously.
G. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-167;
Authorizing the Acceptance of Bids for the Sale of Two Houses and Their Removal From the Properties. A
copy of the resolution is available in the office of the County Administrator and is made a part of this record by
reference. The motion carried unanimously.
H. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-170;
Authorizing an Amendment to the Agreement With Bolton and Menk, Inc. for Consultant Services for County
Project 21-27 County Highway 21 and Trunk Highway 13 Intersection Improvement and Authorizing a Budget
Amendment. A copy of the resolution is available in the office of the County Administrator and is made a part
of this record by reference. The motion carried unanimously.
I. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-171;
Approving Entering Into a Grant Agreement With the Minnesota Department of Education for a Library
Services and Technology Act Science, Technology, Engineering, and Math Grant. A copy of the resolution is
available in the office of the County Administrator and is made a part of this record by reference. The motion
carried unanimously.
J. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-172;
Sustaining a Special Fund in 2018 for Solid Waste Management. A copy of the resolution is available in the
office of the County Administrator and is made a part of this record by reference. The motion carried
unanimously.
K. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-176;
Authorizing Ratification of the Professional Services Agreement Between Minnesota Counties Computer
Cooperative and Strategic Technologies Incorporated for the Maintenance and Support of Minnesota County
Attorney Practice System. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried unanimously.
L. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-168;
Supporting and Agreeing to Sponsor Louisville Townships Pursuit of Funds From the 2017 Local Road
Improvement Program Solicitation From the Minnesota Department of Transportation for the Dem Con Drive
Reconstruction Project. A copy of the resolution is available in the office of the County Administrator and is
made a part of this record by reference. The motion carried unanimously.
M. Commissioner Ulrich moved, seconded by Commissioner Wolf to adopt Resolution No. 2017-169;
Supporting Spring Lake Townships Pursuit of 2017 Local Road Improvement Program Funding From the
Minnesota Department of Transportation for the Reconstruction of the 190th Street East Project. A copy of the
resolution is available in the office of the County Administrator and is made a part of this record by reference.
The motion carried unanimously.
N. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize the Memorandum of

Agreement with American Federation of State, County, and Municipal Employees (AFSCME) for provisions to
mitigate impacts related to a New Options Program business model change and staff layoffs. The motion
carried unanimously.
O. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize a Memorandum of

Agreement with the Scott County Association of Human Service Supervisors for provisions to mitigate impacts
related to a New Options Program business model change and staff layoffs. The motion carried unanimously.
P. On the recommendation of the County Administrator, Commissioner Ulrich moved, seconded by

Commissioner Wolf to approve the payroll processing of personnel actions indicated below and certified by the
Employee Relations Director and the Appointing Authority to be in compliance with provisions of Minnesota
Statutes 375.56 - 375.71 and the Scott County Merit Personnel System:
1. Separation of employment for Erin Benoit, FT Senior Residential Appraiser, Community Services
Division, effective 12/08/17.
2. Separation of employment for Ali Brown, FT DT&H Director, Health and Human Services Division,
effective 12/31/17.
3. Separation of employment for Thomas Fix, FT DT&H Vocational Assistant, Health and Human
Services Division, effective 12/31/17.
4. Separation of employment for Jamie Mohlin, FT DT&H Program Coordinator, Health and Human
5. Separation of employment for Richard Gregor, FT DT&H Program Coordinator, Health and Human
6. Separation of employment for Connie Straub, FT DT&H Vocational Assistant, Health and Human
7. Separation of employment for Patricia Stumpf, FT DT&H Health Coordinator, Health and Human
8. Separation of employment for Liza Svihel, PT (93% FTE) DT&H Vocational Assistant, Health and
Human Services Division, effective 12/31/17.
9. Separation of employment for Shauna Ardolf, PT (88% FTE) DT&H Vocational Assistant, Health and
10. Separation of employment for Cindy Besonnie, PT (88% FTE) DT&H Vocational Assistant, Health
and Human Services Division, effective 12/31/17.
11. Separation of employment for Kallie Boehne, PT (88% FTE) DT&H Vocational Assistant, Health and
12. Separation of employment for Rebel Denning-Rozeboom, PT (88% FTE) DT&H Vocational Assistant,
Health and Human Services Division, effective 12/31/17.
13. Separation of employment for Susanne Facente, PT (88% FTE) DT&H Vocational Assistant, Health
14. Separation of employment for Elisabeth Geyen, PT (88% FTE) DT&H Vocational Assistant, Health
15. Separation of employment for Doretta Heckman, PT (88% FTE) DT&H Vocational Assistant, Health
16. Separation of employment for Sonia Hill, PT (88% FTE) DT&H Vocational Assistant, Health and
17. Separation of employment for Marlene Kersting, PT (88% FTE) DT&H Vocational Assistant, Health
18. Separation of employment for Molly Meierbachtol, PT (88% FTE) DT&H Vocational Assistant, Health
19. Separation of employment for Dina Menke, PT (88% FTE) DT&H Vocational Assistant, Health and
20. Separation of employment for Donna Patton, PT (88% FTE) DT&H Vocational Assistant, Health and
21. Separation of employment for Stephanie Schmitz, PT (88% FTE) DT&H Vocational Assistant, Health
22. Separation of employment for Jenna Andrews, PT Temporary (88% FTE) DT&H Substitute-
Unclassified, Health and Human Services Division, effective 12/31/17.
23. Separation of employment for Patti McColl, PT (38% FTE) Administrative Secretary, Community
24. Separation of employment for Chrissy Degendorfer, FT Temporary Administrative Specialist-
25. Separation of employment for Pierce Harrington, Intermittent (34% FTE) DT&H Substitute-
26. Separation of employment for Carson LaFond, Intermittent (34% FTE) DT&H Substitute-Unclassified,
27. Separation of employment for Renae Lawrence, Intermittent (34% FTE) DT&H Substitute-
28. Separation of employment for Elizabeth Leonhardt, Intermittent (34% FTE) DT&H Substitute-
29. Separation of employment for Mary Marquis, Intermittent (34% FTE) DT&H Substitute-Unclassified,
30. Separation of employment for Katelyn Patton, Intermittent (34% FTE) DT&H Substitute-Unclassified,
31. Separation of employment for Melissa Rios, Intermittent (34% FTE) DT&H Substitute-Unclassified,
32. Separation of employment for Patricia Witte, Intermittent (34% FTE) DT&H Substitute-Unclassified,
33. Separation of employment for Megan Perera, Intermittent (34% FTE) Library Aide-Unclassified,
Community Services Division, effective 11/29/17.
34. FT Probationary employment for Jami Sehm, Building Official, Community Services Division, effective
11/20/17.
35. FT Probationary employment for Cali Wenneson, 911 Dispatcher, Sheriffs Office, effective 12/04/17.
36. FT Probationary employment for Kasey Theis, Administrative Specialist, Health and Human Services
Division, effective 12/11/17.
37. Intermittent (34% FTE) employment for Constance Mayer, Library Associate-Unclassified, Community
Motion carried unanimously.
(8) Partnership: Aligning Existing Resources, Volunteers and Programs to Achieve Shared Goals:
City of Prior Lake Mayor Kirt Briggs gave the Scott County Association for Leadership and Efficiency
(SCALE) presentation titled Working Together to Strengthen Each Other SCALE on SCALE. The
presentation covered a brief history, the fundamental premises, mission, core values, strategic priorities, and
accomplishments of SCALE.
(9) Committee Reports and Commissioner Updates:

A. Commissioner Weckman Brekke attended the Metropolitan Library Service Agency meeting on
November 21.
B. Commissioner Weckman Brekke met with County Administrator Gary Shelton on November 22.
C. Commissioner Weckman Brekke attended the Scott County Agricultural Society annual meeting on
November 27.
D. All the Commissioners attended the 2018 County Board Planning Workshop on November 28.
E. Commissioner Weckman Brekke attended the 50 by 30: Live, Learn, Earn Education Preparedness
Committee meeting on November 28.
F. Commissioners Weckman Brekke and Ulrich attended the Families and Individuals Sharing Hope
(FISH) Board meeting on November 30.
G. Commissioner Weckman Brekke attended the 50 by 30: Live, Learn, Earn Education Preparedness
Commission subcommittee meeting on December 1.
H. Commissioners Weckman Brekke, Ulrich, and Beard attended the Association of Minnesota Counties
Annual Conference December 3-5.
I. Commissioner Wolf met with Public Works staff on November 22.
J. Commissioner Wolf attended the New Prague-Helena Township Orderly Annexation Board meeting on
November 28.
K. Commissioner Wolf attended the Prior Lake Lions Club Breakfast with Santa on December 2.
L. Commissioner Wolf attended the Prior Lake City Council workshop on December 4.
M. Commissioner Wolf attended the Credit River Town Board meeting on December 4.
N. Commissioner Beer attended the Inter-Governmental Work Group meeting on November 28.
O. Commissioners Beer and Beard attended the Dakota-Scott Workforce Development Board awards
luncheon on December 1.
P. Commissioner Ulrich led church services at the Scott County Jail on November 26.
Q. Commissioner Ulrich attended the Suburban Transit Association meeting on November 27.
R. Commissioner Ulrich attended the Minnesota Valley Transit Authority Strategic Planning Retreat on
November 29.
S. Commissioner Ulrich and Mr. Shelton met with the City of Savage Mayor and Administrator on
November 30.
T. Commissioner Ulrich attended the Scott County Association for Leadership and Efficiency (SCALE)
Executive Board meeting December 1.
U. Commissioner Ulrich attended the SCALE Communications Committee meeting on December 1.
V. Commissioner Beard attended the Shakopee City Council meeting on November 21.
W.Commissioners Beard and Wolf conducted the Chair/Vice Chair planning meeting November 28.
X. Commissioner Beard spoke of the Chief Sakpe statue recently dedicated in the City of Shakopee.
Y. Commissioner Beard met with the Shakopee Chamber of Commerce Executive Director on
November 29.
(10) County Administrator Update:

The State of Minnesota is projected to have a $188 million budget deficit for the current biennium which
could grow to a $302 million deficit with the assumed restoration of legislative funding.
The first County Board meeting in December of 2018 will be rescheduled to avoid conflicting with the
Association of Minnesota Counties conference.
An update of civil litigation filed against Scott County was given.
Jaguar Communications as received a Broadband Border to Border Grant and will bring broadband
service to 118 households, 18 businesses, and 3 community institutions in Sand Creek Township.
Chair Beard recessed the meeting at 4:06 p.m. to conduct a closed Board meeting to evaluate the
performance of County Administrator Gary Shelton and reconvened the meeting at 6:02 p.m.
Chair Beard announced the Board will summarize its conclusions regarding Mr. Sheltons evaluation at the
December 19, 2017 County Board meeting.
On a motion by Commissioner Wolf, seconded by Commissioner Weckman Brekke, the meeting adjourned at
6:02 p.m.
Michael L. Beard
Chair
Gary L. Shelton
Clerk of the Board
Debra K. Brazil
Deputy Clerk to the Board
MINUTES
THREE RIVERS PARK DISTRICT BOARD OF COMMISSIONERS

AND
SCOTT COUNTY BOARD OF COMMISSIONERS
JOINT BOARD MEETING MINUTES
December 7, 2017
Park District Commissioners Present:

John Gunyou, Board Chair; Steven E. Antolak, Jennifer DeJournett, Daniel Freeman, John Gibbs, Gene Kay
and Penny Steele
Park District Staff Present:

Boe Carlson, Superintendent; T. Balk, D. Berens, P. Freeman, D. Hahn, R. Johnson, H. Koolick, J. McGrew-
King, E. Quiring, L. Stoltzmann, J. Vlaming, A. Whiteside and L. Ziegler
Scott County Commissioners Present:

Michael Beard, Chair; Barb Weckman Brekke, Tom Wolf, Dave Beer, and Jon Ulrich.
Scott County Staff Present:

Gary Shelton, Lezlie Vermillion, and Deb Brazil
1. OPENING BUSINESS
Michael Beard, Scott County Board Chair, called the meeting to order at Cleary Lake Regional Park
Visitor Center, 18106 Texas Avenue, Prior Lake, MN at 12:15 p.m.
John Gunyou, Three Rivers Park District Board Chair called the meeting to order at Cleary Lake Regional
Park Visitor Center, 18106 Texas Avenue, Prior Lake, MN at 12:16 p.m.
2. APPROVAL OF AGENDA
The agenda was approved by both Boards by unanimous consent.
3. NEW BUSINESS
A. 2017 Partnership Initiatives and 2018 Work Plan
No action required; this item, which included a PowerPoint Presentation, was presented by Patricia
Freeman, Scott County Parks and Trails General Manager.
B. 2018 Three Rivers-Scott County Partnership Budget
Howard D. Koolick, Three Rivers Park District Chief Financial Officer, reviewed the proposed 2018
Partnership Budget with Board Members and answered questions.
MOTION by Freeman, seconded by Kay, TO APPROVE THE 2018 THREE RIVERS PARK
DISTRICT-SCOTT COUNTY PARTNERSHIP OPERATING BUDGET IN THE AMOUNT OF
$2,404,441, AND THE 2018 PARTNERSHIP LOTTERY-IN-LIEU-OF MAINTENANCE AND
REHABILITATION PROGRAM TOTALING $40,900.
All ayes, no nays, MOTION ADOPTED
MOTION by Ulrich seconded by Wolf, TO APPROVE THE 2018 THREE RIVERS PARK
DISTRICT-SCOTT COUNTY PARTNERSHIP OPERATING BUDGET IN THE AMOUNT OF
$2,404,441, AND THE 2018 PARTNERSHIP LOTTERY-IN-LIEU-OF MAINTENANCE AND
REHABILITATION PROGRAM TOTALING $40,900.
All ayes, no nays, MOTION ADOPTED
4. ADJOURNMENT
Park District Board Chair John Gunyou adjourned the meeting at 12:43 p.m.
John Gunyou, Board Chair - Three Rivers

Park District Board of Commissioners
Michael Beard, Board Chair - Scott County

Board of Commissioners
AGENDA #7.1
SCOTT COUNTY, MINNESOTA
REQUEST FOR BOARD ACTION
MEETING DATE: December 19, 2017
ORIGINATING DIVISION: Community Services
ORIGINATING DEPARTMENT: Zoning Administration CONSENT AGENDA: Yes No
PRESENTER: Greg Wagner x8360
ATTACHMENTS: Yes No
PROJECT: Lowell Schmitz Rezoning TIME REQUESTED: N/A
ACTION REQUESTED: Approve the Rezoning of 152.14 Acres From Agricultural Preservation
District (A-1) to Agricultural Preservation Density District (A-3) for Lowell
Schmitz, Applicant, Ronald Schmitz, Property Owner, in Sections 11 and 14
of Belle Plaine Township
CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

Risk Management Review
Budget Change
ORGANIZATIONAL VALUES:
Stewardship: Ensuring the responsible and stable investment of taxpayer dollars and communicating its value to the public
Partnership: Aligning existing resources, volunteers and programs to achieve shared goals
Leadership: Anticipating changes and managing challenges based on reliable information and citizen input
Commitment: Developing a high quality workforce that is dedicated to advancing a safe, healthy and livable community
Customer Service: Creating a customer experience that is respectful, responsive and solution-oriented
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long term
cost of service delivery
DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:
Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
Background/Justification:
The purpose of this request is to approve the rezoning of 152.14 acres from Agricultural Preservation District
(A-1) to Agricultural Preservation Density District (A-3) for Lowell Schmitz, applicant, Ronald Schmitz, property
owner, in Sections 11 and 14 of Belle Plaine Township.
The applicant will be separating an existing farmstead from the agricultural land upon approval of the rezoning.
This action was recommended by the Scott County Planning Advisory Commission on December 11, 2017 in
accordance with Chapters 27 and 70 of the Scott County Zoning Ordinance No. 3 based on the criteria for
approval listed below:

Lowell Schmitz, applicant, and Ronald Schmitz, property owner
Rezoning of 152.14 acres from A-1, Agricultural Preservation District

to A-3, Agricultural Preservation Density District
Criteria for Approval:

1. Consistency with the Comprehensive Plan - the proposed rezoning conforms to the goals and policies
contained in the 2030 Comprehensive Plan for preservation of agricultural land.
2. Compatible with present and future land uses of the area - the use is not changing and while the lot
size in being reduced the overall density will remain at one unit per 40 acres.
3. The proposed use conforms to all performance standards contained in the Zoning Ordinance - the use
of the property is not changing, the majority of the property will remain in agricultural production.
4. Public Service Capacity - the use is not changing and therefore will not adversely impact public service
capacity for local service providers.
5. Adequate Roads or Highways to Serve the Subdivision the homestead has frontage on Delaware
Avenue, County Road 59, and the existing driveway access is aligned with 240th Street West, which
meets access spacing.
And noting that:
The Town Board of Belle Plaine recommended approval of the Rezoning.
Fiscal Impact: None

AGENDA #7.2
ATTACHMENTS: Yes No
PROJECT: Calmor Estates Richard TIME REQUESTED: N/A
& Sandra Phillips
ACTION REQUESTED: Approve the Rezoning of Acres From Rural Residential Reserve District
(RR-1) to Rural Residential Single Family District (RR-2), Preliminary Plan,
Final Plat, and Conservation Easement of Calmor Estates, Richard and
Sandra Phillips, Applicants and Property Owners, Consisting of Two Lots on
10 Acres Located in Section 35 of Spring Lake Township

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the request for Richard & Sandra Phillips for rezoning of 10
acres from Rural Residential Reserve District (RR-1) to Rural Residential Single Family District(RR-2 ) and the
preliminary plat and final plat of Calmor Estates consisting of two lots on 10 Acres located in Section 35, Spring
Lake Township. A conservation easement will be dedicated over a delineated wetland on the parcel.
This action was recommended by the Scott County Planning Advisory Commission on November 13, 2017 in
accordance with Chapters 6, 42, & 70 of the Scott County Zoning Ordinance No. 3 based on the criteria for

Richard & Sandra Phillips, applicants and property owners
Rezoning, Preliminary Plat, and Final Plat of Calmor Estates

1. Adequate Drainage the proposed plat meets all storm water drainage requirements as identified in
Chapter 6 of the zoning ordinance.
2. Adequate Potable Water Supply the proposed plat, utilizing individual wells, meets the requirements
of the zoning and subdivision ordinances.
3. Adequate Roads or Highways to Serve the Subdivision the property has frontage on 220th Street East
with driveway access off of Calmor Avenue.
4. Adequate Waste Disposal Systems the proposed lots meet all requirements of the individual sewage
treatment system ordinance.
5. Consistency with the Comprehensive Plan the proposed plat conforms to the goals and policies
contained in the 2030 Comprehensive Plan for the development in the Rural Residential Growth Staged
Area.
6. Public Service Capacity the proposed development does not adversely impact the public service
capacity of local service providers.
7. Consistency with the Minnesota Environmental Quality Board's Policies- the proposal does not require
any environmental review and is therefore consistent with the policies of the Minnesota Environmental
Quality Board.
8. Consistency with Capital Improvement Plans the proposed plat is not requiring any county funded
road improvements; therefore it is consistent with the Countys capital improvement plan.
And noting that:
The Town Board of Spring Lake recommended approval of the Rezoning, Preliminary Plat, and Final Plat of
Calmor Avenue.
Fiscal Impact: None

AGENDA #7.3
MEETING DATE: DECEMBER 19, 2017
PRESENTER: Lisa Schickedanz - 8892
ATTACHMENTS: Yes No
PROJECT: Nachbar Farm TIME REQUESTED: N/A
ACTION REQUESTED: Approve the Request for Rezoning, Preliminary Plat, Final Plat, and
Conservation Easement of Nachbar Farm for Randy Kubes and Chris Kubes,
Applicants, and Glen Bauer and Duane Bauer, Property Owners, in Section 5
of Helena Township

Budget Change

Denied:
Tabled: Community Services, Zoning Administration
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the request for Rezoning, Preliminary Plat, Final Plat and
Conservation Easement of Nachbar Farm for Randy Kubes and Chris Kubes, Applicants, and Glen Bauer and
Duane Bauer, Property Owners, in Section 5 of Helena Township.
The request includes the rezoning of 89.01 acres from Agricultural Preservation District (A-1) to Urban
Transition Reserve Cluster District (UTR-C,). Nachbar Farm consists of three lots and two outlots.
accordance with Chapters 6 and 34 of Scott County Zoning Ordinance No. 3 based on the criteria for approval
listed below:
Fiscal Impact: None

Randy Kubes & Chris Kubes, applicants
Glen Bauer & Duane Bauer property owners
Rezoning, Preliminary Plat, and Final Plat of Nachbar Farm

Chapter 6 of the zoning ordinance prior to County Board consideration.
3. Adequate Roads or Highways to Serve the Subdivision the property and lots have frontage and
driveway access on both County Road 11 (Delmar Avenue) and County Road 64 (230th St. W.).
4. Adequate Waste Disposal Systems the proposed lots meets all requirements of the individual sewage
treatment system ordinance prior to County Board consideration.
contained in the 2030 Comprehensive Plan for the development in the Urban Transition Area.
Quality Board.
And noting that:
1. The Town Board of Helena recommended approval of the Rezoning, Preliminary Plat and Final Plat of
Nachbar Farm.
AGENDA #7.4
PRESENTER: Lisa Schickedanz - 8892
ATTACHMENTS: Yes No
PROJECT: Frontier Second Addition TIME REQUESTED: N/A
ACTION REQUESTED: Approve the Request for Preliminary Plat, Final Plat and Conservation
Easement of Frontier Second Addition for Darren Enright, Applicant and
Property Owner, in Section 34 of Credit River Township

Budget Change

Denied:
Tabled: Community Services, Zoning Administration
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the request for Preliminary Plat, Final Plat, and Conservation
Easement of Frontier Second Addition for Darren Enright, Applicant and Property Owner, in Section 34 of
Credit River Township.
Frontier Second Addition consists of two lots on 8.38 acres. The property is zoned Rural Residential Single
Family, RR-2.
This action was recommended by the Scott County Planning Advisory Commission on September 12, 2016 in
accordance with Chapters 6 and 42 of Scott County Zoning Ordinance No. 3 based on the criteria for approval
listed below:
Fiscal Impact: None
Darren Enright, applicant and property owner
Preliminary Plat and Final Plat of Frontier Second Addition

3. Adequate Roads or Highways to Serve the Subdivision the property and lots have frontage and
driveway access onto Judicial Road, a Credit River Township road.
4. Adequate Waste Disposal Systems the proposed lots meets all requirements of the individual sewage
contained in the 2030 Comprehensive Plan for the development in the Rural Residential Growth Area.
Quality Board.
And noting that:
1. The Town Board of Credit River recommended approval of the Preliminary Plat and Final Plat of
Frontier Second Addition.
AGENDA #7.5
PRESENTER: Greg Wagner x 8360
ATTACHMENTS: Yes No
PROJECT: Rockland Preliminary and TIME REQUESTED: N/A
Final Plat
ACTION REQUESTED: Approve the Preliminary and Final Plat of Rockland First Addition, Edward
Tabakov, Applicant and Owner, Consisting of One Lot on 8.57 Acres in
Section 4 of Sand Creek Township

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the request for the preliminary and final plat of Rockland First
Addition, Edward Tabakov, applicant and owner, consisting of one lot on 8.57 acres in Section 4 of Sand Creek
Township.
The 8.57 acre lot, zoned Rural Industrial (I-1), was created as part of Registered Land Survey (RLS) 86 in
November 1979; however, the Scott County Zoning Ordinance requires that industrial properties be platted
prior to issuance of a building permit. Approval of the plat will allow for future industrial use of the property
under a separate use permit.
This item was recommended by the Scott County Planning Advisory Commission on November 13, 2017 in
accordance with Chapters 2 and 60 of the Scott County Zoning Ordinance No. 3 based on the criteria for plat
SCOTT COUNT, MINNESOTA

Rockland LLC, Edward Tabakov, applicant and property owner
Preliminary and Final Plat of Rockland First Addition
Criteria for Plat Approval:

1. Adequate Drainage the proposed plat is not proposing grading that will impact site drainage and
therefore meets stormwater drainage requirements as identified in Chapter 6 of the zoning ordinance.
2. Adequate Potable Water Supply the site, will be served by an individual well, meets requirements of
the zoning and subdivision ordinances.
3. Adequate Roads or Highways to Serve the Subdivision the property has frontage on Jordan Avenue;
road improvements and driveway access will be regulated by the Sand Creek Township Board.
4. Adequate Waste Disposal Systems the site will meet all requirements of the Scott County Individual
Sewage Treatment Systems Ordinance at time of use and building permit applications.
contained in the 2030 Comprehensive Plan for development in the Commercial/Industrial Area.
environmental review and is therefore consistent with the policies of the Minnesota Environmental
Quality Board.
The Sand Creek Town Board approved recommendation at their December 7, 2017 meeting.
Fiscal Impact: None

AGENDA #7.6
ATTACHMENTS: Yes No
PROJECT: Mueller Farm TIME REQUESTED: N/A
ACTION REQUESTED: Approve Rezoning of 118.41 Acres of Mueller Farm, Randy and Chris Kubes,
Applicants, Endurance Investments, Property Towners, From Agricultural
Preservation District (A-1) to Agricultural Preservation Density District (A-3)
and Approve the Preliminary Plat, Final Plat, and Conservation Easement of
Mueller Farm Consisting of Three Lots and Two Outlots on 118.41 Acres
Located in Sections 18 and 19, Belle Plaine Township

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve rezoning of 118.41 acres of Mueller Farm, Randy and Chris
Kubes, applicants, Endurance Investments, property owners, from Agricultural Preservation District (A-1) to
Agricultural Preservation Density District (A-3) and approve the Preliminary Plat and Final Plat of Mueller Farm
consisting of three Lots and two outlots on 118.41 acres located in Sections 18 and 19, Belle Plaine Township
with a conservation easement that will be dedicated over a delineated wetland on the existing farmstead
parcel.
accordance with Chapter 27 of the Scott County Zoning Ordinance No. 3 based on the criteria for approval
listed below:

Randy & Chris Kubes, applicants, Endurance Investments, property owners
Rezoning, Preliminary Plat, and Final Plat of Mueller Farm

3. Adequate Roads or Highways to Serve the Subdivision the property has frontage on Laredo Avenue
and 250th Street West, Belle Plaine Township Roads, with driveway access off of Laredo Avenue.
4. Adequate Waste Disposal Systems the proposed lots meet all requirements of the individual sewage
contained in the 2030 Comprehensive Plan for the development in the Agricultural Transition and
Urban Expansion Areas.
Quality Board.
And noting that:
The Town Board of Belle Plaine recommended approval of the Rezoning, Preliminary Plat, and Final Plat of
Mueller Farm with the condition that the new residential lots must share a driveway access to Laredo Avenue.
Fiscal Impact: None

AGENDA #7.7
PRESENTER: Marty Schmitz x 8349
ATTACHMENTS: Yes No
PROJECT: USS Hockey Pad Solar TIME REQUESTED: N/A
CUP
ACTION REQUESTED: Approve the Conditional Use Permit for USS Hockey Pad Solar LLC (US
Solar) to Construct and Operate a 1-Megawatt Community Solar Energy
System in Section 5, Helena Township

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda topic is to approve the Conditional Use Permit for USS Hockey Pad Solar LLC (US
Solar) to construct and operate a 1-megawatt community solar energy system in Section 5, Helena Township.
The project is proposed on portions of an approximately 78 acre parcel owned by David and Tammy Wolf
located in the West 1/2 of the NE of Section 5 in Helena Township. The property is zoned Agricultural
Preservation (A-1), which allows Community Solar Gardens through approval of a Conditional Use Permit
(CUP).
The proposed 1-megawatt (MW) solar garden consists of solar panels, as well as associated cabling, inverters,
transformers, and other equipment. The panels will be situated between a drainage way and the eastern
boundary of the parcel on approximately 8.6 acres of agricultural land. The closest home is located
approximately 650 feet to the northeast across State Highway 21 from the facility.
The panels will be mounted on steel posts that will be installed with noise-mitigating, vibrated piles. This
method requires no excavation or concrete foundations. The panels will be attached to a single-axis tracking
system that tracks the sun across the sky each day allowing better capture of solar energy than a fixed tilt
system. Panel height is proposed to reach a maximum height of 10 feet which is well under the 15 foot
maximum permitted by the Zoning Ordinance. Lines between panels will be buried underground. Inverters and
metering equipment will also be present on site. This site was selected because it is ideal for solar
development, requires limited grading, no impacts to wetlands, limited impact on neighbors, is adjacent to an
existing distribution line along Highway 21 with adequate capacity to serve the project, and a participant
landowner.
US Solar expects that construction will begin in the first half of 2018. Once operational, the life of the solar
garden is expected to be at least 25 years. US Solar is requesting the CUP include duration of 40 years. This
timeline will be reflected in the CUP conditions. A new overhead line will run between the solar panels and
Xcel's main service line that runs along Highway 21. This line will include a ground mounted cabinet and three
interconnection poles that access the site north of the solar panels. The ground mounted cabinet and all other
equipment will be located on pads within the fenced area.
The submitted landscaping/screening plans have been completed by a landscape architect as required by the
Zoning Ordinance. US Solar met with adjacent property owners at the Helena Township meeting and agreed
to provide landscaping/screening along the east and south sides of the proposed solar garden. Along the east
side a staggered row of alternating cardinal dogwood and techny arborvitae are proposed. Along the south
side a single row of dogwood would be planted. The proposed landscaping/screening plan exceeds the
landscaping requirements in the Zoning Ordinance.
The Zoning Ordinance requires that all new plants be guaranteed for a full growing season (from the time the
planting has been completed meeting ordinance standards). The growing season is from June 1st to
September 30th. Prior to building permit approval, a $5,000 financial guarantee for landscaping/screening shall
be established.
A security fence is proposed around the perimeter of the solar facility. The fence will be located entirely on the
property on the inside of the landscaping/screening. The fence will not exceed 8 feet in height and will be a
farm style fence without barbwire. The fence will have an access gate. This is consistent with the Ordinance
requirement of a 6 foot tall open fence such as chain link. Security will consist of remote monitoring. In
addition to any unscheduled maintenance or outage issues, operation and maintenance personnel will travel to
the site roughly once per quarter to perform scheduled maintenance. During the first few years, landscape
maintenance personal will visit the site monthly during the growing season to ensure the health of the
landscaping. No permanent parking will be constructed. Signage will be posted on the site perimeter fence
indicating that the project is on private property and contains high voltage hazards within the fence boundary.
Signage will comply with the Scott County Zoning Ordinance.
To limit reflection, solar PV panels are constructed of dark, light-absorbing materials and covered with an
anti-reflective coating to minimize glare hazards. The Solar Glare Hazard Analysis Tool (SGHAT) was used to
analyze potential glare hazards. The SGHAT was utilized to determine the potential glare impact at eight
observation points set around the project. These sites were selected to evaluate glare on surrounding
residences and roadways.
Zero potential for glare was modeled at all locations. The SGHAT tool does not allow for incorporation of the
screening or landscaping into the model. Should glare issues become known after the solar garden is
operational, staff has included conditions on the CUP that requires the applicant to address any glare issues
created by the project.
As required in the Zoning Ordinance, a Decommissioning Plan is necessary to ensure that facilities are
properly removed after their useful life and that the site is properly restored. The applicants plan addressed
the anticipated manner in which the solar farm will be decommissioned and the site restored, timetable for
decommissioning, who is responsible for the decommissioning, and cost estimate.
Prior to building permit approval, US Solar will establish in favor of Scott County a $24,650 bond, Letter of
Credit, or cash escrow to ensure proper decommissioning. This amount is equal to 125% of the estimated
$19,720 cost of decommissioning. The financial guarantee shall be reviewed every five years and adjusted to
account for inflation.
Access to the site is proposed from a 15 foot wide access road directly off State Highway 21 (Helena Blvd) via
an existing field access. Modifications to the access will require an access permit from the Minnesota
Department of Transportation (MnDOT). MnDOT staff has reviewed the CUP application and their comments
are attached to this report. Compliance with MnDOT comments has been listed as a condition of the CUP.
The main land disturbances will be improvements/construction of the access/service road, and construction
traffic during installation of the solar panels. Natural Resources staff has reviewed the submitted project plans
for conformance with the regulations in Chapter 6 of the Zoning Ordinance. Their comment memo has been
included with this report. Requirements of the Natural Resources Department review are listed as a condition
to be satisfied prior to issuing a building permit for the facility.
If private drain tile are displaced or damaged as a result of construction, the applicant/owner will be responsible
to repair the damage.
The Environmental Services Department has completed their review of the CUP. The County has no records
of the septic system for the home on this parcel so a compliance inspection will need to be done on the system
prior to issuance of a building permit for the facility. A condition is included with the CUP that requires the
compliance inspection prior to issuance of a building permit.
The Helena Town Board recommended approval of the request on October 5, 2017, with the following
conditions:
1. Meet all County conditions
2. Screening extended along full south line with cardinal dogwood and/or arborvitae
3. Seeding is a mix of grasses and forbes
4. Consider a maximum height lowered from 15 feet to 11 feet.
Staff has included conditions in the CUP requiring screening along the south and east lines of the solar garden,
the inclusion of forbes in the seed mix and limiting the solar panel height to 11 feet as requested in the
Township recommendation.
Subject to the conditions of approval, the CUP conforms to the Zoning Ordinance; therefore, staff recommends
approval of the CUP based on the eight criteria for approval listed below:
Criteria for Approval (Chapter 2-6-1):

1. The use will not create an excessive burden on public facilities and utilities that serve or are proposed to
serve the area.
The use is not expected to create an excessive burden on public facilities. After construction of the facility
the applicant anticipates the site will generate about one trip a quarter to maintain the facility. The facility
does not require sewer or water.
2. The use will be sufficiently compatible with, or separated by sufficient distance from, or screened from
adjacent agricultural or residential land uses so that there will be no deterrence to the use or development
of adjacent land and uses.
The use is allowed with a CUP in the A-1 district. The project is low profile, does not create odors and is
virtually noiseless. A screening landscaping plan is proposed to aid in screen the project from existing
residences and along State Highway 21.
3. Each structure or improvement is so designed and constructed that it is not unsightly in appearance to the
extent that it will hinder the orderly and harmonious development of the district wherein proposed.
The purpose of the 15 foot height limitation and landscaping and screening is to limit the visual impact on
adjacent properties and any adverse effects on development within the district where the project is
proposed. The property is in the UTR area which limits development to one home per 10 acres until urban
services can be extend and therefore limits surrounding development. Routine maintenance will keep the
site clear of garbage and debris.
4. The use is consistent with the purposes of the Ordinance and the purposes of the zoning district in which
the applicant intends to locate the proposed use.
The use is consistent with the uses allowed as a CUP in the A-1, Agricultural Preservation District.
5. The use is not in conflict with the Comprehensive Plan of Scott County.
The solar facility is not in conflict with the County Comprehensive Land Use Plan. The site is zoned A-1
and designated as an Urban Transition Area in the Scott County 2030 Plan. The project generally meets
the goals of the Urban Transition Area outlined in the 2030 Plan. Additionally, the solar project helps Scott
County achieve goal #IX-10 and goal #XI-5 in the 2030 plan promoting local, renewable, and sustainable
energy systems.
6. Adequate measures have been taken to provide ingress and egress so designed as to minimize traffic
congestion, provide adequate access to public roads, and provide sufficient on-site parking.
Access to the site is proposed from a 15 foot wide access road directly off State Hwy 21 (Helena Blvd) via
an existing field access. Modifications to the access will require an access permit from MN DOT. The use
will not cause a traffic hazard or congestion during the operational phase. Typical construction traffic is
expected during the construction of the facility.
7. Adequate water supply, individual sewage treatment system facilities, erosion control and stormwater
management are provided in accordance with applicable standards.
The Project does not require water or sewer. The Resource Management Plan, which identifies how
grading, drainage and erosion will be managed, will comply with County ordinance prior to approval by the
County Board.
8. All buildings/structures must meet the intent of the State Building Code and/or fire codes.
The proposed community solar energy system will require a building permit and the site has ample fire
service access.
Conditions of Approval:
1. The Applicant is to notify the Scott County Zoning Administration Department in January of each year,
stating they are in compliance with the conditions of the Conditional Use Permit (CUP).
2. The Helena Town Board may conduct annual CUP compliance review.
3. The CUP holder shall pay an annual inspection fee for the CUP, if and when Scott County adopts an
inspection fee ordinance.
4. If property ownership changes or a new applicant/operator is proposed, the applicant/operator shall
contact the Helena Township Board and Scott County Zoning Administration to review the CUP
conditions and any proposed operation changes. The applicant/owner shall notify the Zoning
Administration Department of any possible operation changes and at a minimum, a Certificate of
Compliance will be required from Scott County Zoning Administration.
5. Oil, solvents and other hazardous wastes shall be managed in accordance with the Scott County
Hazardous Waste Management Ordinance.
6. All signage shall comply with the Scott County Sign Ordinance.
7. The property shall be maintained in a neat and orderly manner. The Applicant shall promptly remove
all garbage, trash, construction waste, debris, concrete rubble and all other nonessential or
nonfunctional materials from the Property. Applicant shall maintain vegetation, landscaping, and
remove weeds within the Project consistent with County Ordinances.
8. Landscaping/Screening shall be installed per the approved landscaping and screening plans dated
December 4, 2017, as maybe amended prior to County Board action. Establishment of a $5,000
landscaping/screening financial guarantee is required to maintain the plantings for a full growing
season. All plant material required as part of the Landscaping/Screening Plan shall be maintained and
kept alive. Any dead or damaged plants shall be replaced. All the existing acreage no longer in
production will be planted with a diverse pollinator friendly seed mix. The seed mix will include forbs,
native grasses and milk weed.
9. The solar panels shall not reflect sunlight so as to create glare on streets and highways. In the event
the panels create glare on streets or highways and the County determines that such glare presents a
safety hazard to the traveling public, the Applicant shall be given 90 days to eliminate such hazard. In
the event that the Applicant believes that no such hazard exists or believes that it has sufficiently
mitigated such hazard and the County continues to believe a hazard to the traveling public exists from
the panels, the Applicant shall commission and pay for a glare study to be performed by third-party
consultant mutually acceptable to the Applicant and the County, which study shall determine whether
such glare presents a hazard to the traveling public. If such study concludes that the glare presents a
hazard to the traveling public, the Applicant shall take whatever additional actions are necessary to
eliminate such hazard. If the study concludes that, the glare does not present a hazard to the traveling
public, such conclusion shall be binding upon the County for a period not to exceed one year and
Applicant shall have no obligation to further mitigate such glare. Further, the solar panels shall not
reflect sunlight so as to create glare on neighboring properties. In the event the panels create glare
onto neighboring properties and the County determines that such glare constitutes a nuisance to the
residents of such property, the Applicant shall install additional screening on the Property and/or, as
permitted, the neighboring property in a manner that will substantially eliminate or block the glare from
entering the neighboring property.
10. All necessary building/electrical permits shall be obtained for construction of all structures on the
property.
11. USS Hockey Pad Solar LLC (US Solar) shall provide awareness training for emergency services
providers (police & fire) to make them aware of the facility and how to manage emergencies on site. USS
Hockey Pad Solar LLC (US Solar) shall provide emergency services providers with key systems (lockboxes
and codes) necessary for emergency access to the property.
12. Applicant shall maintain weeds within the Project consistent with County ordinances.
13. Prior to building permit the applicant shall furnish the County with a performance bond, irrevocable
letter of credit or cash escrow in an amount and form agreed upon by the County and Applicant to
guarantee decommissioning and removal of site improvements as identified in the approved
decommissioning plan. The performance bond, irrevocable letter of credit or cash escrow shall be
equal to 125% of the estimated cost of decommissioning as determined by the County. The
performance bond, irrevocable letter of credit or cash escrow shall be reviewed every 5 years and
adjusted to account for inflation. Within six (6) months upon the conclusion of the removal of all Project
site improvements, and upon satisfactory performance, the County will release the security for
decommissioning.
The County may draw on the performance bond, irrevocable letter of credit or cash escrow to complete
work not performed by Applicant and its successors and assigns including, but not limited to,
completion of the Decommissioning Plan and to reimburse itself or Helena Township for costs incurred
in the drafting, execution, administration or enforcement of this Agreement or to otherwise fulfill the
obligations of the Applicant and its successors and assigns, under this CUP.
In the event that the performance bond, irrevocable letter of credit or cash escrow referred to herein is
ever utilized and found to be deficient in amount to pay or reimburse the County and/or Township in
total as required herein, the Applicant, its successor and assigns agree that upon being billed by the
County and/or Township, they will pay within thirty (30) days of the mailing of said billing, the said
deficient amount.
14. Bills not paid within thirty (30) days of billing by the County and/or Township shall accrue interest at the
rate of 6% per year. Further, if the Applicant, its successors and assigns, fail to pay said amounts, then
the County and/or Township may specially assess and/or certify the costs thereof against the Property,
assert any rights granted under the Decommissioning Plan and/or bring legal action against the
Applicant and/or Property Owner to collect any sums due to the County and/or Township pursuant to
this CUP, plus all costs, engineering and attorney's fees incurred in enforcing this Permit. If there
should be an overage in the amount of utilized security, the County will, upon making said
determination, refund to the Applicant, its successor and assigns, without interest, any monies which
the County has in its possession which are in excess of the actual costs paid by the County and/or
Township.
Until all requirements of the Decommissioning Plan have been satisfied in the sole determination of the
County, Applicant will not take any actions to eliminate the performance bond, irrevocable letter of
credit or cash escrow or to otherwise materially alter Applicants obligations in connection therewith.
15. All lighting shall comply with the Scott County Lighting Ordinance.
16. Site grading and construction shall be consistent with the approved Resource Management Plan,
SWPPP, and all applicable Scott County ordinances.
17. Issuance of the CUP is not a substitute for any other permit required in conjunction with the Project,
including but not limited to building permits, electrical permits, and driveway permits.
18. Applicant shall construct and operate the Project in full compliance with the approved application
narrative, approved project plans and in full compliance with all federal, state, and local laws, rules,
ordinances, and regulations.
19. Applicant shall provide potable water and portable toilets at all times during construction of the Project.
Toilets shall be serviced on a regular basis.
20. The maximum height of any solar panel shall not exceed eleven (11) feet.
21. Applicant shall bury all electrical lines between solar panels and facilities on the Property, except
identified overhead lines intended for interconnection on the approved plans and specifically for the
interconnection with the electrical utility.
22. Upon completion of the installation of the solar equipment, Applicant shall maintain groundcover at all
times in a manner that prevents soil erosion.
23. Applicant shall allow access to the Property by the County or Helena Townships representatives, or
other local, state or federal officials and agents, upon reasonable notice and in the company of a
competent site representative, to inspect permitted facilities and site conditions, at reasonable intervals
chosen by the County.
24. The solar energy equipment or solar electric system shall not create interference with television, cable,
radio, telephone, internet, computers or other electronic devices and services on neighboring
properties, or otherwise constitute a public nuisance.
25. Applicant shall reimburse both the County and Helena Township for all reasonable out of pocket
expenses incurred in the CUP application review and approval, facility inspections and enforcement of
this CUP and local ordinances, including planning, engineering, and attorneys fees. Applicant also
agrees to pay all applicable building, plumbing, septic, grading, stormwater, and electrical permit fees
for the Project, according to the fee schedule established by the County and/or Township, as adjusted
from time to time.
26. Except as otherwise provided in this CUP, all solar panels, inverters, panel anchors, and other
infrastructure unique to the solar garden shall be removed from the Property at such time as the solar
facilities have not produced or sold electricity to an electrical utility in any of the previous 12 month
pursuant to the terms of the Decommissioning Plan on file with the County. Where the terms of the
Decommissioning Plan and this CUP are in conflict, the terms of the CUP shall control. Upon failure to
comply with the Decommissioning Plan by the Applicant, its successors and assigns, the County may
thence after 30 days written notice to the Applicant enter onto the Property and complete Applicants
obligations under this CUP.
27. The CUP shall be terminated 40 years from the date issued, and/or following decommissioning of the
site as required in condition #26 above. The Applicant shall be financially responsible for any damage
which may occur to public property including but not limited to streets, street sub-base, base,
bituminous surface when said damage occurs as a direct or indirect result of the activity which takes
place during the development of the Project including, but not limited to, construction of improvements.
28. Should the County receive a complaint related to hazard or safety concerns pertaining to stray voltage
from the solar array at the Project site the County shall forward such complaint to the Applicant. It shall
be the Applicants primary responsibility to resolve such complaints. The Applicant shall have 30 days
to assess the complaint and, if the Applicant confirms a hazard or safety concern is caused by the solar
array, then the Applicant shall propose a remedial plan to the County for review and approval. If the
Applicant does not address the stray voltage complaint to the satisfaction of the County, then the
County shall have the authority to review the complaint and may require additional and reasonable
mitigation or remedial actions be taken by the Applicant to mitigate and/or eliminate the stray voltage at
the Applicants sole expense. Such mitigation or remedial actions shall be based on the available
evidence including the possibility of a stray voltage study, commissioned by the County, completed by
an independent evaluator approved by mutual consent of the County and Applicant, and at the sole
expense of the Applicant.
29. Applicant shall not damage or interfere with the use of, or otherwise diminish the functionality of any
existing field tiles. Any damage to existing field tile caused by the Applicant and/or its representatives
shall be repaired or replaced or rerouted at the sole expense of the Applicant. Following construction,
the Applicant shall provide access to the Property to users of the drain tile, upon reasonable notice and
in the company a competent site representative, for the purposes of inspection. Applicant shall work in
good faith with users of the drain tile to enable any repair or replacement work that may be necessary
as a result of normal use of the tiles. Such repair shall be at the users expense.
30. Construction hours for pile driving shall be Monday through Friday 8 a.m. to 5 p.m.
31. The Applicant shall follow the requirements/comments in MN Dots letter dated August 29, 2017.
32. A Compliance Inspection of the Septic System on the property is required prior to issuance of a
Building Permit for the Solar Garden.
33. Prior to issuance of a Building Permit for the Solar Garden all comments in the Natural Resources
Department Memo Dated August 17, 2017 shall be fully addressed.
Fiscal Impact: None

AGENDA # 7.8
ORIGINATING DIVISION: Property and Customer
ORIGINATING DEPARTMENT: Service CONSENT AGENDA: Yes No
Customer Service
PRESENTER: David Gulstrand - 8165
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: NA
ACTION REQUESTED: Approve Renewal Applications to Sell 3.2 Malt Liquor at Retail for 2018

Budget Change

Denied:
Tabled: David Gulstrand, Customer Service
Other: Certified Copies (8)
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the renewal applications for On-Sale Malt Liquor License(s) for
Michael Sticha, dba St Patricks Athletic Association; Dale Stender, dba Oakdale Ridge Hunt Club; Michael
Miller, dba St Patricks Social Hall; Joleen Yong, dba Suzette Inc.; Eric Lundgren, dba Parish of Saints Joachim
and Anne; Carina Duffy, dba Northern Tier Retail Super America #4439; James Hupp, dba Holiday Station
Stores; Rhonda Kucera, dba Scott Co Ag Society.
All background, tax, debt, and judgment searches have been completed and were found to be satisfactory.
The respective township board resolutions have been received and all recommend approval.
Scott County staff recommends approval
Fiscal Impact:
None
AGENDA #7.9
ORIGINATING DIVISION: Health & Human Services
ORIGINATING DEPARTMENT: CONSENT AGENDA: Yes No
PRESENTER: Suzanne Arntson, Child
Welfare Manager ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED:
ACTION REQUESTED: Authorize the Acceptance of Grant Funds From the Minnesota Department of
Human Services for the Childrens Mental Health Screening Grant

Budget Change

Denied: Pam Selvig
Tabled: Suzanne Arntson
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to authorize acceptance of Childrens Mental Health (CMH)/Juvenile Justice
(JJ) Screening Grant funds in the amount of $55,623 for calendar year (CY) 2018.
The Screening Grant funds have been previously allocated to Scott County Health and Human Services. As of
January 1, 2018, the Department of Human Services (DHS) now requires County Board authorization to
accept the Screening Grant funds.
The Screening Grant supports childrens mental health screenings, assessments and ongoing mental health
services to children in the Child Welfare and Juvenile Justice System. Mental health screenings are required
for children receiving child protective services, in out-of-home placement, found delinquent, detained for a
delinquent act, or found to have committed a petty juvenile offense for the third time.
Health and Human Services has provided these funds to the Scott County Mental Health Center to support the
provision of diagnostic assessments, psychological evaluations and psychotherapy to children in our Child
Welfare and/or Juvenile Justice Systems.
Fiscal Impact:
No fiscal impact. This Grant amount is included in the 2018 Health and Human Services Budget.
AGENDA #7.10

ORIGINATING DEPARTMENT: Public Health CONSENT AGENDA: Yes No
PRESENTER: Lisa Brodsky,
Public Health Director ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: N/A
ACTION REQUESTED: Accept Funding for the Child and Teen Check-Up Outreach Program for 2018

Budget Change

Denied:
Tabled: Pam Selvig
Other: Lisa Brodsky
Jen Schwarz
Deputy Clerk :
Date:
The purpose of this agenda item is to accept funding for the Child & Teen Check-up (C&TC) Outreach
Program from the Department of Human Services (DHS) for calendar year (CY) 2018.
The total Grant amount for CY 2018 is $332,151 which is an increase from CY 2017 of $20,779.
The Child & Teen Check-up (C&TC) Outreach Program is provided for C&TC outreach and administrative
services to children enrolled in Medical Assistance and MinnesotaCare from birth to 21 years of age who
reside within the Scott County Community Health Board geographic area.
C&TC staff determines eligibility and offers assistance to families to obtain C&TC health and dental screening
or follow-up services, including home visits when needed. Staff coordinates outreach with the Women, Infant,
and Childrens (WIC) program, Head Start, immunization clinics, early childhood screening, Maternal and Child
Health (MCH) services, and other community partners. Outreach activities also include working closely with
health providers and health plans to provide training, data collection, and educational materials. Additionally,
C&TC develops and disseminates a Resource Guide for families.
The number of children who qualify for the program has dramatically increased over the past several years. In
2015, there were approximately 9,017 eligible children and adolescents in Scott County. In 2016 this increased
to 10,487 and to 11,750 in 2017. For 2018 the estimate is 12,534 eligible children.
Fiscal Impact:
No fiscal impact. Child and Teen Check-Up revenue and related expenses are included in the 2018 budget.
AGENDA #7.11
ORIGINATING DIVISION: Health and Human

ORIGINATING DEPARTMENT: Services CONSENT AGENDA: Yes No
PRESENTER: Barb Dahl Social
Services Director ATTACHMENTS: Yes No
ACTION REQUESTED: Approve the Receipt of Funds and the Grant Contract With the Department of
Human Services for Mobile Crisis Response

Budget Change
Innovation: Exploring and adopting new technologies and processes with the goal of improving service and reducing the long
term cost of service delivery

Denied: Pam Selvig
Tabled: Barb Dahl
Other: Danielle Fox
Suzanne Arntson
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the receipt of funds and the Grant Contract between the
Minnesota Department of Human Services (DHS) and Scott County for the provision of a mobile crisis
response team.
Scott County was awarded $415,000 for a contract period starting January 1, 2018 through December 31,
2018.
Minnesota State Statute 245.991 requires that a County Board must provide or contract for crisis services 24
hours a day, seven days a week to meet the needs of children and adults in the county experiencing a crisis.
Mobile crisis response provides a response to those who are in the midst of a mental health crisis or an
emergency by providing face-to-face assessments, intervention, and stabilization services at school, home or
in the community. The goal of a mobile crisis response is to help someone who is experiencing a mental health
crisis to cope with the crisis so that they may stay in his or her own home or in the community.
For approximately twenty years, Scott County has collaborated with Carver County surrounding mobile mental
health crisis response with Carver County providing the staffing and response for calls made to the program.
During this time, Carver County received these funds directly from DHS to provide services to both counties.
However, as both Carver County and Scott County continue to grow, so do the needs surrounding mental
health. Due to this, Scott County submitted a Grant Application to DHS requesting funding for a mobile crisis
team that would solely serve Scott County starting on January 1, 2018. Scott County was awarded $415,000.
This Grant award will allow Scott County to pay for mobile crisis services from Carver County for January 1,
2018 through April 1, 2018, which will allow for the seamless continuation of services. Then, if approved on
December 19, 2017 by the Scott County Board, Scott County will be contracting with a provider of mobile
mental health services starting on April 2, 2018. This provider will house their mobile crisis team at the Law
Enforcement Center and they will provide crisis response services including crisis intervention services, crisis
stabilization services, and access to a crisis call center for Scott County.
Fiscal Impact:
No fiscal impact. This funding will help to support the Scott Countys transition and the operation of a 24/7
mobile crisis response in Scott County. Of the $415,000 Grant allocation, $353,750 will be contracted to a
mobile crisis provider, and $12,000 of this will go to the Scott County Mental Health Center for Rapid Access
Psychiatry appointments. In addition, $24,000 will be used for staff equipment, network access, and phones,
while the remaining amount of $25,250 will go to Carver County to continue to provide mobile crisis services to
Scott County from January 1, 2018 to April 1, 2018.
AGENDA #7.12
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Tony Winiecki 8008
ATTACHMENTS: Yes No
PROJECT: CP 83-22 TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-188; Authorizing Entering into a Public Highway
At-Grade Crossing Agreement With Union Pacific Railroad for the Widening
of the Railroad Crossing on County Highway 83 for County Project 83-22 and
Authorize a Budget Amendment

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-188; authorizing entering into a Public
Highway At-Grade Crossing Agreement with Union Pacific (UP) Railroad for the widening of the railroad
crossing on County Highway (CH) 83 for County Project (CP) 83-22 and authorize a budget amendment.
CP 83-22 is programmed for construction in 2018. Part of the project includes widening the current CH 83
roadway and installing new multi-use trails over the UP Canterbury Road at-grade public crossing, DOT
Number 185323G.
The project will reconstruct the intersection of CH 83 and 4th Avenue to improve operations and safety of the
intersection to mitigate increases in traffic from nearby new industrial development. The project limits on CH 83
are from south of Valley Industrial Boulevard South to its intersection with CH 101. The project will reconstruct
the intersection and its roadway approaches by a design for an urban divided four (4) lane highway with left
and right turn lanes, center concrete median, shoulders, curb and gutter, trails, and installation of conduits for a
future traffic signal. This project also relocates several utilities, including the County fiber ring, adjacent to the
existing roadway.
The execution of this Agreement will grant the County the right to construct, maintain and repair the roadway
and sidewalks over and across the existing road crossing area and the new road crossing area as depicted in
Exhibit A. All work performed by UP Railroad will be the sole cost and expense of the County.
The County provided UP Railroad with a summary of work to be performed by UP Railroad and UPs estimated
cost for the work associated with the project is $133,350. As part of the Agreement, UP Railroad also requires
a $6,500 real estate valuation fee for the additional 1,575 square feet of footprint in UPs right-of-way, and an
additional $1,000 administrative fee to draft the Agreement.
Fiscal Impact:
The cost of this Agreement was not included in the 2017-2026 Transportation Improvement Program (TIP);
therefore, a budget amendment of $140,850 is needed to cover the cost of this Agreement. Funding will come
from cash reserve of the Road and Bridge Fund and has been accounted for in the final 2018-2026
Transportation Improvement Program being adopted as a separate item on this agenda.
BOARD OF COUNTY COMMISSIONERS
Date: December 19, 2017
Resolution No.: 2017-188
Motion by Commissioner:
Seconded by Commissioner:
RESOLUTION NO. 2017-188; AUTHORIZING ENTERING INTO A PUBLIC HIGHWAY AT-GRADE CROSSING
AGREEMENT WITH UNION PACIFIC RAILROAD FOR THE WIDENING OF THE RAILROAD CROSSING ON
COUNTY HIGHWAY 83 FOR COUNTY PROJECT 83-22 AND AUTHORIZE A BUDGET AMENDMENT
WHEREAS, the County is reconstructing the County Highway (CH) 83 and 4th Avenue intersection to
improve traffic safety and operational efficiency; and
WHERAS, the project includes widening the current CH 83 roadway and installing new sidewalk over
the Union Pacific (UP) Canterbury Road at-grade public crossing, Department of Transportation Number
185323G; and
WHEREAS, the execution of this Agreement will grant the County the right to construct, maintain, and
repair the roadway; and
WHEREAS, all work performed by UP Railroad will be the sole cost and expense of the County; and
WHEREAS, UP Railroads estimated cost for the work associated with the project is $140,850.00; and
WHEREAS, the cost of this Agreement was not included in the 2017-2026 Transportation Improvement
Program; therefore, a budget amendment is required to cover the cost of this Agreement; and
WHEREAS, funding will come from the Road and Bridge Fund and has been incorporated in the final
2018-2026 Transportation Improvement Program.
NOW THEREFORE BE IT RESOLVED, that the Board of Commissioners in and for the County of
Scott, Minnesota, hereby authorizes the Chairperson of the Board to enter into a Public Highway At-Grade
Crossing Agreement with Union Pacific Railroad Company for County Project 83-22.
BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes a Road and Bridge Fund
budget amendment to cover the cost of this Agreement.
BE IT FINALLY RESOLVED, that approval of this Agreement is subject to approval by the County
Attorneys Office as to form.
COMMISSIONERS VOTE
Weckman Brekke Yes No Absent Abstain
Wolf Yes No Absent Abstain
Beard Yes No Absent Abstain
Beer Yes No Absent Abstain
Ulrich Yes No Absent Abstain
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the
foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their
session held on the 19TH day of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19TH day of December, 2017.
Administrator's Designee
Exhibit A
AGENDA #7.13
ORIGINATING DIVISION: Transportation Services
ORIGINATING DEPARTMENT: Program Delivery CONSENT AGENDA: Yes No
PRESENTER: Tony Winiecki - 8008
ATTACHMENTS: Yes No
PROJECT: CP 16-31, CP 1639-2016 TIME REQUESTED: N/A
Overlays, CP1640-2016
Overlays
ACTION REQUESTED: Adopt Resolution No. 2017-189; Authorizing Final Payment for County
Projects (CP) 16-31 County Highway 16 Reconstruction, CP 16-39 2016
Overlays, and CP16-40 2016 Overlays to Chard Tiling and Excavating, Inc.
in the Amount of $166,839.59

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-189; authorizing final payment for County
Projects (CP) 16-31 County Highway 16 Reconstruction, CP 16-39 2016 Overlays, and CP16-40 2016
Overlays to Chard Tiling and Excavating, Inc., in the Amount of $166,839.59.
The purpose of the project was to improve safety, mobility, and capacity on County Highway (CH) 16 between
CH 83 and CH 21. The project included the reconstruction of 1.7 miles of CH 16 from a two-lane rural roadway
into a four-lane divided urban roadway with turn lanes, paved shoulders, and multi-use trails. The horizontal
alignment was shifted to the south for a portion of the project to create a frontage road from the old roadway
and eliminated a number of private direct accesses off of CH 16, improving the safety of the highway. The
four-lane segment between CH 83 and Dean Lake Trail (approximately 0.25 miles) was also rehabilitated. In
addition, pavement was reclaimed from the eastern CH 16 reconstruction project limits to approximately 600
feet east of Foothill Trail.
The final Contract amount is $8,182,773.56 which is $135,175.92 or approximately 1.625 percent less than the
original bid of $8,317,949.48. To date $8,015,933.97 has been paid to the contractor leaving a balance of
$166,839.59.
Staff recommends approval of the final Contract amount. All work has been satisfactorily performed and the
necessary closeout documentation has been completed by the contractor and reviewed by the Highway
Department.
This project was programmed for 2016 for construction in the 2016-2025 Transportation Improvement Program
(TIP).
Fiscal Impact:
None

Resolution No.: 2017- 189
RESOLUTION NO. 2017-189; AUTHORIZING FINAL PAYMENT FOR COUNTY PROJECTS (CP) 16-31
COUNTY HIGHWAY 16 RECONSTRUCTION, CP 16-39 2016 OVERLAYS, AND CP 16-40 2016 OVERLAYS
TO CHARD TILING AND EXCAVATING, INC., IN THE AMOUNT OF $166,839.59
WHEREAS, County Project (CP) 16-31 highway project has been completed; and
WHEREAS, the final Contract amount is $8,182,773.56 which is $135,175.92 or approximately 1.625%
less than the original bid of $8,317,949.48; and
WHEREAS, to date $8,015,933.97 has been paid to the contractor leaving a balance of $166,839.59;
and
WHEREAS, the work has been performed satisfactorily and all necessary forms have been completed,
received, and accepted by the County Engineer.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of
Scott, Minnesota, that the Chairperson of the Board is authorized to accept said completed project and
authorizes final payment to Chard Tiling and Excavating, Inc., in the amount of $166,839.59.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I
have compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners,
th
Scott County, Minnesota, at their session held on the 19 day of December, 2017 now on file in my office, and have found the same to
be a true and correct copy thereof.
th
Witness my hand and official seal at Shakopee, Minnesota, this 19 day of December, 2017.
AGENDA #7.14
ORIGINATING DIVISION: Environmental Services
PRESENTER: Paul Nelson - 8054
ATTACHMENTS: Yes No
PROJECT: Scott Watershed TIME REQUESTED: 15 minutes
Management Organization
ACTION REQUESTED: Adopt Resolution No. 2017-XXX191; Adopting the Final 2018 Levy and
Budget for the Scott Watershed Management Organization Special Taxing
District

Budget Change

Denied: One Certified Resolution with Scott County Auditor and
Tabled: Chief Financial Officer
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-XXX191; approving the final 2018 levy and
budget for the Scott Watershed Management Organization (WMO) Special Taxing District.
The Board approved the preliminary levy on September 5, 2017. The proposed 2018 final levy of $1,170,000
is the same as the preliminary levy. A copy of the final 2018 budget is attached. The final budget shown in
the attachment has some changes from the preliminary that was presented at the September meeting. These
changes are primarily related to the following items:
1. A near channel stabilization project along Sand Creek was scheduled and budgeted for completion in
the fall of 2017. The project was temporarily suspended to work out access items with landowners.
The issue now has a resolution and the project has been rescheduled for completion in 2018. The
2018 budget for the Land and Water Treatment Program was revised to account for the cost of this
effort being shifted from 2017 to 2018.
2. On May 19, 2015, the Board of Commissioners adopted Resolution No. 2015-102 authorizing entering
into a Loan Agreement with the Minnesota Pollution Control Agency (MPCA) for the Quarry Creek
Project with an aggregate principal amount equal to the amount disbursed, not to exceed $1,998,800.
On August 18, 2015, the Board of Commissioners authorized Resolution No. 2015-152 approving
issuance of a General Obligation Note to secure the loan and directed ad valorem tax collection as part
of the property taxes with an annual collection and payment schedule set up to pay off the loan and
interest by 2027. This schedule was developed based on drawing the full loan amount. The project is
now substantially complete with only $390,891.15 of the loan requested. The MPCA has provided a
final repayment schedule. This final schedule requires substantially lower annual payments than the
original repayment schedule at approximately $43,300 per year through 2027.
In 2017, $200,000 was collected and repaid based on the original repayment schedule, leaving a
balance of approximately $210,000 including interest. Staff and the Watershed Planning Commission
are recommending levy collection and payments as necessary to pay off the loan plus interest by the
end of 2019. These recommended amounts are $100,000 in 2018 and approximately $110,000 in
2019. The collection amount for 2018 in the original repayment schedule and included in the
preliminary 2018 budget was $200,000. The attached revised 2018 budget changes this to $100,000,
which will meet the payment required under the final repayment schedule, provide for a smaller
financial impact on the budget in 2018, and set the grounds for full repayment by the end of 2019.
3. The Scott WMO was approached in November 2017 by the City of Jordan regarding financial
assistance for a flood mitigation study. Assisting the City with flood mitigation studies is a strategy in
the approved Comprehensive Water Resources Management Plan. The City presented their request to
the Watershed Planning Commission at their November 20, 2017 meeting. The Watershed Planning
Commission recommends including up to $50,000 for a Flood Mitigation Study in the 2018 budget, to
be matched by the City. This amount was added to the budget line for the Inventory and Assessment
Program.
The Watershed Planning Commission reviewed the final 2018 levy and budget at their November 20, 2017
meeting and recommended approval.
Fiscal Impact:
This action sets the final levy and budget for the Scott WMO Special Taxing District in 2018.

Resolution No.: 2017-XXX191
RESOLUTION NO. 2017-XXX191; ADOPTING THE FINAL 2018 LEVY AND BUDGET
FOR THE SCOTT WATERSHED MANAGEMENT ORGANIZATION SPECIAL TAXING DISTRICT
WHEREAS, the Scott County Board of Commissioners established a special taxing district for the Scott
Watershed Management Organization (Scott WMO) funding pursuant to Minn. Stat. 103B.245; and Scott WMO
has levy authorities under 103B.241 and 103B.251; and
WHEREAS, a Public Hearing regarding the 2018 levy and budget was duly noticed in the Belle Plaine
Herald on August 23 and 30, 2017, and was held by the Scott County Board acting under its authority as the
Scott WMO on September 5, 2017; and
WHEREAS, the Scott County Board acting under its authority as the Scott WMO has determined a levy
of $1,170,000 together with funding from grants and other revenue ($1,152,634) as necessary to provide for
administration/general operations ($124,044), watershed plan implementation ($1,094,992), and fund balance
maintenance ($103,598) as necessary to carry out the programs of special benefit to the Scott WMO area in
2018, and debt service ($100,000); and
WHEREAS, the Watershed Planning Commission recommends approval.
NOW THEREFORE BE IT RESOLVED by the Scott County Board, that pursuant to State Law, the levy
for the Scott WMO special taxing district shall be $1,170,000 dollars for taxes payable in 2018, and the budget
as shown in the attachment dated December 19, 2017.
BE IT FINALLY RESOLVED, that the Scott WMO Administrator is directed to file a certified copy of the
Resolution with the Scott County Auditor and Chief Financial Officer.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have compared the foregoing
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 19th day
of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19th day of December, 2017.
ATTACHMENT 1: FINAL 2018 SCOTT WATERSHED MANAGEMENT ORGANIZATION BUDGET
(December 19, 2017)
Preliminary 2018 Final 2018
Revenue
Local Water Planning Grant $ 8,094.00 $ 8,094.00
Interest Income $ 10,000.00 $ 10,000.00
Property Taxes WMO $ 1,170,000.000 $ 1,170,000.000
FY 2016 EPA 319 Grant $ 200,000.00 $ 200,000.00
Cedar Lake Improvement District $ 16,065.00 $ 16,065.00
Odowd Lake Assoc $ 6,475.00 $ 6,475.00
AIS Funding $ 12,000.00 $ 12,000.00
Targeted Sand Creek Grant $ 480,000.00 $ 900,000.00
Other Misc Income
Total Revenue $ 1,902,634.00 $ 2,322,634.00
Expenses
Administration $ 124,044.00 $ 124,044.00
Land and Water Treatment
Cost Share/Incentive $ 285,000.00 $ 260,000.00
Targeted Projects (Feasibility and Implementation)
LGU Cost Share (Cleary Lake Outlet) $ 15,000.00 $ 15,000.00
Sand Creek Near Channel Engineering $ 100,000.00 $ 125,000.00
Other Engineering/Feasibility Study $ 50,000.00 $ -
Quarry Creek $ 8,000.00
Targeted Watershed $ 120,000.00 $ 560,000.00
Aquatic Plant Management $ 48,856.00 $ 48,856.00
Technical Assistance $ 600,260.00 $ 585,260.00
Subtotal $ 1,219,116.00 $ 1,602,116.00
Monitoring and /Data Collection $ 19,000.00 $ 19,000.00
Education/Public Outreach $ 121,848.95 $ 121,848.95
Regulation $ 3,500.00 $ 3,500.00
Inventory and Assessment $ 75,000.00 $ 122,000.00
Planning $ 49,527.50 $ 49,527.50
Coordination $ 35,000.00 $ 35,000.00
Maintenance $ 27,000.00 $ 42,000.00
Loan Repayment $ 200,000.00 $ 100,000.00
Total Expenses $ 1,874,036.45 $ 2,219,036.45
Difference Rev - Exp $ 28,597.55 $ 103,597.55
Fund Balance Starting $ 389,808.90 $ 243,080.00

Fund Balance Ending $ 418,406.45 $ 346,677.55
AGENDA #7.15
ORIGINATING DEPARTMENT: Natural Resources CONSENT AGENDA: Yes No
PRESENTER: Paul Nelson
ATTACHMENTS: Yes No
PROJECT: SWCD Technical Services TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-XXX192; Authorizing Entering Into an Agreement
With the Scott Soil and Water Conservation District for Technical Services
and Program Support in 2018 for an Amount Not to Exceed $590,000

Budget Change

Denied: Paul Nelson, Environmental Services Manager
Tabled: Marty Schmitz, Zoning Administrator
Other: Troy Kuphal, Scott SWCD District Manager
Jake Balk, Highway Division Program Manager
Deputy Clerk : Patricia Freeman, Parks General Manager
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-XXX192; authorizing entering into an
Agreement with the Scott Soil and Water Conservation District (SWCD) for technical services and program
support in 2018 for an amount not to exceed $590,000.
For many years the Scott SWCD has provided technical services and program support to Scott County.
Historically, funding was provided as a block grant to the SWCD. However, in the early 2000s, this was
changed to a small block grant for basic operations at the SWCD, with the bulk of services instead funded on a
fee for services basis with a contract for services being developed every two years. This arrangement has
worked well. This request for action continues contracting for services, except it is just for one year. Services
under the new Agreement are largely the same as those in the previous contract. Below is a brief synopsis of
the services included in the Agreement:
Administration
Assistance in developing rules, policies, and guidelines on behalf of the Scott Watershed Management
Organization (Scott WMO)
Participation in advisory committees
Provide administration and liaison services with other local, state, and federal resource management
agencies
Regulation
Assistance to the Zoning Department with animal unit determinations and other agricultural related land
use issues
Review building permit applications on behalf of the Natural Resources Department
Complete erosion and sediment control inspections for County road and transportation projects when
requested
Administer escrows and complete inspections related to erosion control measures associated with
building permits
Assist with identifying, developing, and implementing a wetland bank
Land and Water Treatment

Assist with implementation of the land and water treatment practices associated with the Technical
Assistance and Cost Share (TACS) Program
Assist with implementation of various local, state, and federal grants
Assist Parks Department with soil and water resource evaluations and implementation of practices
Monitoring and Data Collection

Lead the implementation of the Scott WMOs monitoring program
Implement both a rainfall and well monitoring programs
Education
Lead coordination and representation of the Scott WMO and Scott County at various environmental
education events
Assist with the development of education materials, press releases, and announcements
Fiscal Impact:
The Agreement will provide the basis for the provision and compensation for services provided by the Scott
SWCD to the County as set in the annual budget for County Departments and the Scott Watershed
Management Organization.
Resolution No.: 2017-XXX192
RESOLUTION NO. 2017-XXX192; AUTHORIZING ENTERING INTO AN AGREEMENT WITH
THE SCOTT SOIL AND WATER CONSERVATION DISTRICT FOR TECHNICAL SERVICES AND
PROGRAM SUPPORT IN 2018 FOR AN AMOUNT NOT TO EXCEED $590,000
WHEREAS, the Scott County Board of Commissioners established a special taxing district for the Scott
Watershed Management Organization (Scott WMO) funding pursuant to Minn. Stat. 103B.245; and
WHEREAS, the County acting as the Scott WMO has prepared and adopted a Comprehensive Water
Resources Management Plan (June, 2009; Amended April, 2011, August 2012 and August 2013); and
WHEREAS, the Scott SWCD operates programs, has landowner contacts and relationships, and
agency contacts and relationships beneficial to the Scott WMO for implementing the Comprehensive Water
Resources Management Plan; and
WHEREAS, Scott County Zoning, Parks, and Transportation also utilize services from the Scott SWCD;
and
WHEREAS, the Scott SWCD has technical expertise beneficial to the County for implementing the
Scott WMO Comprehensive Water Resources Management Plan, assisting Zoning with animal unit/feedlot
capacity determinations, assisting Parks with conservation requests and technical resources needs, and
erosion control inspections and wetland banking on transportation projects.
Scott, Minnesota, hereby authorizes the Chairperson of the Board to enter into an Agreement with the Scott
Soil and Water Conservation District for technical services and program support in 2018 for an amount not to
exceed $590,000.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 19th day
of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 19 th day of December, 2017.
AGENDA #7.16
ORIGINATING DIVISION: Sheriffs Office
ORIGINATING DEPARTMENT: Emergency Management CONSENT AGENDA: Yes No
PRESENTER: Scott Haas
ATTACHMENTS: Yes No
ACTION REQUESTED: Approve Acceptance of Urban Area Security Initiative (UASI) Grant
A-UASI-2017-SCOTTCO-010 From Minnesota Homeland Security
Emergency Management

Budget Change

Denied: Cassie Koch, Sheriffs Office
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve acceptance of an Urban Area Security Initiative (UASI) Grant
from Minnesota Homeland Security Emergency Management (HSEM). The Grant is in the amount of $51,800.
The 2017 Urban Areas Security Initiative (UASI) Program funds address planning, organization, equipment,
training, and exercise needs of high-threat, high-density urban areas, and assists them in building an
enhanced and sustainable capacity to prevent, protect against, respond to, and recover from acts of terrorism.
Three different projects for Scott County are identified in this Grant. These projects are:
(1) A planner to assist with updates to various emergency management plans such as the Emergency
Operations Plan and the Threat Hazard Identification Risk Assessment (THIRA) and to help develop
training and exercises; and
(2) An Intelligent Camera System to be placed at high-risk locations throughout the County; and
(3) Mass notification system (CodeRED).
Fiscal Impact:
This expected revenue has been budgeted for in 2018. Historically, we receive this funding well into the
following year of the award. If for some reason this is not the case, a budget amendment will be made. As this
funding supports particular projects and purchases, the correlating expenses would then be eliminated or
supported with alternative non-levy funding.
AGENDA #7.17
ORIGINATING DIVISION: Office of Management and
ORIGINATING DEPARTMENT: Budget/Accounting CONSENT AGENDA: Yes No
PRESENTER: Al Ceplecha
ATTACHMENTS: Yes No
ACTION REQUESTED: Approve the 2018 Comprehensive County Fee Schedule

Budget Change

Denied:
Tabled: Scott Goettl Controller
Other: Steve Jones Principal Financial Analyst
Al Ceplecha Principal Accountant
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the 2018 Comprehensive County Fee Schedule.
Fees previously approved by the County Board or set by another governing body (i.e. State of Minnesota) have
been included in this Fee Schedule to make it as comprehensive as possible. The Comprehensive County Fee
Schedule is taken to the County Board on a yearly basis. Recommended changes to the fee(s) are highlighted
on the proposed Fee Schedule.
Scott County adopted a County Fee Policy effective January 1, 1996. Any new fee for service item(s) or
change in fee for a previously established fee not set by another governing body (i.e. State of Minnesota) must
be submitted to the Office of Management and Budget (OMB) division for review of the cost/fee ratio. Such
additions or changes in fees will be presented to the County Board as an Amendment to the Fee Schedule.
The effective date of fees on the Comprehensive County Fee Schedule shall be January 1, 2018. As
appropriate, changes in the Fee Schedule will be communicated to customers affected. The Fee Schedule
can also be found on the County website.
A copy of the Fee Schedule is attached and is available with the Deputy Clerk to the Board.
Fiscal Impact:
Fees for services on the Fee Schedule, per County policy, are to be set at no less than 100% of cost. The cost
analysis of fees is conducted as part of the budgeting process thus included in the 2018 proposed budget.
AGENDA #7.18
ORIGINATING DIVISION: OMB Finance
ORIGINATING DEPARTMENT: Accounting CONSENT AGENDA: Yes No
PRESENTER: Scott Goettl - 8586
ATTACHMENTS: Yes No
ACTION REQUESTED: Approve Record of Disbursements and Approve Claims

Budget Change

Denied: Kathy Shanks
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this Agenda item is to comply with MN Statute 375.18 Subd. 1b Delegation for paying certain
claims: A list of all claims paid under the procedures established by the county board shall be presented to
the board for informational purposes only at the next regularly scheduled meeting after payment of the claim.
The Record of Disbursements will be available at the meeting.
Fiscal Impact:
Invoices total $79,062,107.46 from November 1 through November 30, 2017.
This includes tax distributions of $68,649,457.33.

AGENDA #7.19

ORIGINATING DEPARTMENT: Social Services CONSENT AGENDA: Yes No
PRESENTER: Suzanne Arntson
Child Welfare Manager ATTACHMENTS: Yes No
ACTION REQUESTED: Approve the Service Agreement With Beacon Interfaith Housing Collaborative
for the Families Moving Forward Southwest Program

Budget Change

Denied: Pam Selvig
Tabled: Suzanne Arntson
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the Service Agreement with Beacon Interfaith Housing
Collaborative for the Families Moving Forward (FMF) Southwest Program.
The terms of this Agreement are effective January 1, 2018 through December 31, 2018. Total funding under
this Agreement shall not exceed $135,000. This funding will provide shelter and service coordination for
eligible Scott County residents. Families eligible for FMF meet the State of Minnesota definition for homeless,
a household lacking a fixed, adequate night time residence.
Beacon Interfaith Housing Collaborative has been operating the Families Moving Forward Southwest Program
in Scott and Carver Counties since May 2014. The FMF program provides safe overnight shelter for homeless
families at congregations throughout the community. Currently 21 congregations in the two Counties are
hosting families at 13 different locations. Congregations take turns weekly, opening their doors to families in
the evening providing a safe place to sleep, hot meals, and activities for the children. Families are transported
to a Program Center in Chaska, where school buses pick up children for school or Head Start. During the day,
parents may go to work, meet with FMF staff, search for housing and jobs, meet for financial literacy class, do
laundry, make meals, and care for their children.
Families Moving Forward in Scott and Carver Counties serves four families, up to 16 individuals, at any given
time. The goal for the FMF Program is to assist homeless families move to permanent, stable housing as
quickly as possible and to help families gain self-sufficiency. From July 1, 2016 through June 30, 2017, FMF
provided shelter and services to eight Scott County families (28 individuals). Of these eight families, seven
exited the program into stable housing with an average length of stay of 125 days. The total number of families
served decreased and the average length of stay increased during this time period when compared to the
previous two years. Several factors contributed to the changes in outcomes such as serving larger families
which makes it more difficult to secure long-term housing, assisting families with limited transportation,
securing employment, and staffing changes. Staffing changes have now stabilized and the number of families
being served is increasing.
Fiscal Impact:
Total funding under this Agreement shall not exceed $135,000 and is included in the 2018 Health and Human
Services budget. Approval of this Agreement is budget neutral.
AGENDA #7.20

ORIGINATING DEPARTMENT: Economic Assistance CONSENT AGENDA: Yes No
PRESENTER: Kari Ouimette,
Economic Assistance ATTACHMENTS: Yes No
Director
ACTION REQUESTED: Approve the Cooperative Agreement Between the State of Minnesota
Department of Human Services and Scott County Health and Human
Services Under Title IV-D for 2018-2019

Budget Change

Denied: Pam Selvig
Tabled: Barb Dahl
Other: Lisa Burkhartzmeyer
Kevin Studnicka
Deputy Clerk : Ron Hocevar
Date:
The purpose of this agenda item is to approve the Cooperative Agreement between the State of Minnesota
Department of Human Services (MN DHS) and Scott County Health and Human Services under Title IV-D for
2018-2019.
A Cooperative Agreement is required by Federal Law 45 CFR 302.34 and 304.21, and must be in place for
counties for every quarter in which Federal Financial Participation (FFP) money is claimed by the County for
operating the child support program. The purpose of the child support program is to establish paternity and
secure financial and medical support for minor children who are living apart from one or both parents as more
fully set forth in Title IV-D of the Social Security Act.
This Cooperative Agreement was developed through a collaboration of the Cooperative Agreement Review
Committee (CARC) and the State. CARC is staffed by three county attorneys from Minnesota Counties
Attorneys Association (MCAA) and three County IV-D directors from Minnesota Association of County Social
Services Administrators (MACSSA). The goal of the Cooperative Agreement is to have a unified operating
agreement for the entire state to ensure that each County is operating under the same current Agreement.
This Agreement has two parts:

1) The Cooperative Agreement, between the County and MN DHS, sets forth the responsibilities in
providing services necessary to the operation of the child support enforcement program under the Title
IV-D of the Social Security Act, 42 United States Code (U.S.C.), Sections 651 through 699b. By
entering into this Agreement Scott County meets the requirements of 45 Code of Federal Regulations
(C.F.R.), Sections 303.107 and 302.34.
2) The Cooperative Arrangement with the County Attorney and Sheriffs Office establishes procedures for
the provision of services to the child support program by the County Attorneys office and the County
Sheriffs office, in order to compensate these entities with respect to reimbursement for costs incurred
in providing services necessary to operate the Child Support Enforcement System under Title IV-D of
the Social Security Act.
Fiscal Impact:
There is no fiscal impact.
Under this arrangement, the County Sheriffs rate will remain the same as the previous Agreement at $38.00
per hour. This expense is included in the 2018 budget in the amount of $7,296.
This Agreement also allows the County Attorney to submit actual staff costs including benefits for the two
attorneys who work 100% with Child Support. In addition, the County Attorney will bill at an actual staff salary
hourly rate plus benefits for all hours worked by the Paralegal and Legal Assistant that provide program
support. The Paralegal and Legal Assistant positions are not 100% allocated to this program. This expense is
projected to be $315,000 for 2018.
Sixty-six percent of program costs are reimbursed through Federal Financial Participation (FFP) money. This
request is budget neutral and is included in the 2018 budget.
AGENDA #7.21
ORIGINATING DIVISION: Board of Commissioners
PRESENTER: Debra Brazil
ATTACHMENTS: Yes No
ACTION REQUESTED: Approve the Appointment and Reappointment of Citizens to Advisory
Committees

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this request is to approve the appointment and reappointment of citizens to advisory
committees.
Committee vacancies were advertised in the SCENE, local newspapers, and on the Scott Countys website.
All applications have been reviewed by the County Commissioners.
All Hazards Committee (Term effective 1/1/2018 12/31/2020) (At-large position)

Re-appointment of Marion Schmidt of Commissioner District 1
Board of Adjustment/Planning Advisory Commission (Terms effective 1/1/2018 12/31/2018)
Reappointment of Ed Hrabe of Commissioner District 1
Reappointment of Tom Vonhof of Commissioner District 2
Reappointment of Gary Hartmann of Commissioner District 3
Reappointment of Barbara Kane Johnson of Commissioner District 4
Reappointment of Lee Watson of Commissioner District 5
Reappointment of Ray Huber of Commissioner District 2 to an at-large position
Appointment of Donna Hentges of Commissioner District 2 to an at-large position
Community Corrections Advisory Board (Term effective 1/1/2018 12/31/2019)

Reappointment of Gil Hartmann of Commissioner District 1
Appointment of Kim Bastyr of Commissioner District 2
Human Services Resource Council (Terms effective 1/1/2018 12/31/2019)

Reappointment of Noelle Rodriguez of Commissioner District 1
Reappointment of Josh Berg of Commissioner District 2
Reappointment of Cassey Lake of Commissioner District 2
Reappointment of Dawnya Mohs of Commissioner District 4
Reappointment of Andrew Petrenko of Commissioner District 5
Appointment of Richard Pfau of Commissioner District 5
Library Board of Advisors (Term effective 1/1/2018 12/31/2020)

Reappointment of Ed Speiker of Commissioner District 2
Mental Health Local Advisory Council (Terms effective 1/1/2018 12/31/2019) (All members serve in an
at-large capacity)
Reappointment of Shamrock Adams of Commissioner District 1
Reappointment of Kimberly Churchill of Commissioner District 4
Reappointment of Rodney Seurer of Commissioner District 5
Appointment of Lloyd Erbaugh of Commissioner District 2
Appointment of Kim Sirek of Commissioner District 1
Parks Advisory Commissioner (Terms effective 1/1/2018 12/31/2018)

Reappointment of Barbara Hedstrom of Commissioner District 1
Reappointment of Eric Spieler of Commissioner District 2
Reappointment of Kathy Gerlach of Commissioner District 3
Reappointment of Mark Ewert of Commissioner District 4
Reappointment of Patrick Stieg of Commissioner District 5
Reappointment of Kristin French of Commissioner District 1 to an at-large position
Reappointment of Jerry Hennen of Commissioner District 3 to an at-large position
Personnel Board of Appeals (Term effective 1/1/18 12/31/20)

Reappointment of Dawn Weitzel of Commissioner District 2
Scott Watershed Management Organization Planning Commission (Terms effective 1/1/2018

12/31/2020)
Reappointment of Patricia Mohn representing the Sand Creek Watershed
Reappointment of Mark Vierling representing the Shakopee Basin
Fiscal Impact:
None
AGENDA #7.22
ORIGINATING DIVISION: County Administration
PRESENTER: Gary Shelton
ATTACHMENTS: Yes No
PROJECT: Medical Examiner TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-185; Reappointing Dr. Andrew Baker as Scott
County Medical Examiner for a One-Year Term Effective January 1, 2018
Through December 31, 2018

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-185 reappointing Dr. Andrew Baker as the
Scott County Medical Examiner effective January 1, 2018 through December 31, 2018.
Dr. Baker was appointed as the Scott County Medical Examiner on November 27, 2012 and has been
reappointed for one year terms annually since that time. Staff is recommending that Dr. Baker be reappointed
as Scott County Medical Examiner for another one-year term effective January 1, 2018 through December 31,
2018.
Fiscal Impact:
None, included in the proposed 2018 budget.

RESOLUTION NO. 2017-185; REAPPOINTING DR. ANDREW BAKER AS

SCOTT COUNTY MEDICAL EXAMINER FOR A ONE-YEAR TERM EFFECTIVE
JANUARY 1, 2018 THROUGH DECEMBER 31, 2018
WHEREAS, it is the intent of the Scott County Board of Commissioners to reappoint Dr. Andrew Baker
as the Scott County Medical Examiner.
NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, that in accordance with the provisions of Minn. Stat. 390.005, the Scott County Board of
Commissioners hereby states its intent to fill the office of Medical Examiner by appointment.
BE IT FINALLY RESOLVED that Dr. Andrew Baker be, and hereby is, duly appointed to the position of
Scott County Medical Examiner for a one-year period from January 1, 2018 through December 31, 2018.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
I, Gary L. Shelton, duly appointed qualified County Administrator for the County of Scott, State of Minnesota, do hereby certify that I have
compared the foregoing copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County,
Minnesota, at their session held on the 19th day of December, 2017 now on file in my office, and have found the same to be a true and correct copy
thereof.
AGENDA #7.23
ORIGINATING DEPARTMENT: Natural Resources CONSENT AGENDA: Yes No
PRESENTER: Melissa Bokman - 8887
ATTACHMENTS: Yes No
PROJECT: 2018 Final Vermillion Levy TIME REQUESTED: N/A
ACTION REQUESTED: Adopt Resolution No. 2017-186; Approving the Final 2018 Budget and Levy
of $34,100 for the Scott County Vermillion River Watershed Special Taxing
District

Budget Change

Denied: Two certified resolutions
Tabled:
Other: Paul Nelson, Environmental Services Manager
Melissa Bokman, Sr. Water Resources Planner
Deputy Clerk : Jeanne Andersen, Senior Attorney
Date: Cindy Geis, Property Tax Manager
Steve Jones, Principal Financial Analyst
The purpose of this agenda item is to adopt Resolution No. 2017-186; approving the final 2018 budget and
levy of $34,100 for the Scott County Vermillion River Watershed Special Taxing District.
On September 3, 2002, the Scott County Board adopted Resolution No. 2002-074 establishing a special taxing
district for the Vermillion River Watershed funding pursuant to Minn. Stat. 103B.241. The purpose of this
special taxing district is to provide funding for the Vermillion River Watershed Management and Watershed
Management Plan implementation activities.
The Vermillion River Watershed Joint Powers Board met August 24, 2017, held a public hearing, and is
recommending a levy of $34,100 for the Scott County portion of the Watershed. The levy would be effective
for 2018. The Dakota County portion of the annual levy is $922,000. A copy of the budget approved by the
Vermillion Joint Powers Organization Board on August 24, 2017 is attached. The Scott County portion of the
levy has increased $600 or 1.8 percent from 2017. This results in a change in net payable for the average
market value residence from $12.23 in 2017 to $13.02 in 2018 for the average property in the Scott County
portion of the watershed, a $0.79 increase. All properties in the City of Elko New Market and New Market
Township increased in median value by approximately 6.5 percent.
The levy amounts from Scott and Dakota County portions of the Watershed combined with income from other
sources and a cash reserve (fund balance) of $29,450 gives a total budget for the Vermillion River Watershed
Joint Powers Organization for 2018 of $2,196,500.
The 2018 budget is attached.
Melissa Bokman, Natural Resources Sr. Planner is the contact for this action at 952-496-8887 or
mbokman@co.scott.mn.us.
Fiscal Impact:
This action will set the final levy and budget for 2018.
Resolution No.: 2017- 186
RESOLUTION NO. 2017-186; APPROVING THE FINAL 2018 BUDGET AND LEVY OF $34,100
FOR THE SCOTT COUNTY VERMILLION RIVER WATERSHED SPECIAL TAXING DISTRICT
WHEREAS, on September 3, 2002, the Scott County Board adopted Resolution No. 2002-074
establishing a special tax district for the Vermillion River Watershed funding pursuant to Minn. Stat. 103B.241;
and
WHEREAS, the Vermillion River Watershed Joint Powers Board met on August 24, 2017, held a public
hearing, and recommends a levy of $34,100 for the Scott County portion of the Watershed effective for 2018;
and
WHEREAS, the levy amounts from Scott and Dakota County portions of the Watershed combined with
income from other sources and a cash reserve (fund balance) of $29,450 gives a total budget for the Vermillion
River Watershed Joint Powers Organization for 2018 of $2,196,500.
NOW THEREFORE BE IT RESOLVED, by the Scott County Board of Commissioners, that pursuant to
the Joint Powers Agreement, the levy for the Vermillion River Watershed Special Taxing District shall be
$34,100 for taxes payable in 2018.
BE IT FURTHER RESOLVED, that pending final adoption of the levy and budget by the Vermillion
River Watershed Joint Powers Board the Scott County Administrator is directed to file a certified copy of the
Resolution with the Scott County Auditor and Chief Financial Officer.
BE IT FINALLY RESOLVED, that Scott County is requested to prepare the Property Tax Statements
and distribute same.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.24
ORIGINATING DIVISION: Transportation Division
ORIGINATING DEPARTMENT: Mobility Management CONSENT AGENDA: Yes No
PRESENTER: Alan Herrmann
Ext. 8610 ATTACHMENTS: Yes No
PROJECT: Scott/Carver Cooperative TIME REQUESTED: N/A
Agreement
ACTION REQUESTED: Adopt Resolution No. 2017-187; Authorizing Execution of a Cooperative
Agreement Between Scott and Carver Counties for the Operation of
SmartLink Mobility Management

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-187; authorizing execution of a Cooperative
Agreement between Scott and Carver Counties for the operation of SmartLink Mobility Management.
SmartLink Mobility Management is employing transportation strategies and mobility options that empower
people to live independently, advance health, encourage economic vitality, and self-sufficiency. This
Cooperative Agreement with Carver County allows Scott County to be the operating agent, fiscal agent, and
employer of all staff necessary for overseeing and implementing the following five (5) programs for both
Counties:
Medical assistance non-emergency medical transportation administration,
Transit link dial-a-ride service;
Volunteer driver program;
Travel trainer; and
Shared vehicle.
These two Counties have been partnering since 2009 and improved administrative efforts in 2014 by merging
staff and having Scott County manage these five programs for both Counties in a fiscally responsible way.
Fiscal Impact:
None

RESOLUTION NO. 2017-187; AUTHORIZING EXECUTION OF A COOPERATIVE AGREEMENT BETWEEN

SCOTT AND CARVER COUNTIES FOR THE OPERATION OF SMARTLINK MOBILITY MANAGEMENT
WHEREAS, Mobility Management is employing transportation strategies and mobility options that
empower people to live independently and advance health, economic vitality, self-sufficiency, and community;
and
WHEREAS, the Parties to this Agreement are units of government responsible for providing Mobility
Management transportation options for their residents; and
WHEREAS, the Parties have been working since 2009 to provide transportation options to residents in
Scott and Carver Counties through partnering of existing resources and developing expanded transportation
options in order to increase the scope, availability, and quality of the two County regions transit system; and
WHEREAS, success of the initial collaborative endeavor warranted the Parties combining and
recognizing the staff and operations in a single, merged entity operated by Scott County through its Transit
Department in 2014; and
WHEREAS, the Parties want to continue to achieve economies of scale in operating transportation
options and service efficiencies by streamlining policies and practices under one organization; and
WHEREAS, the Parties seek to further eliminate duplication of administrative efforts; and
WHEREAS, the Parties seek to implement positive public policy change by showing successful
collaboration can be realized; and
WHEREAS, this Agreement is made pursuant to authority conferred upon the Parties by Minn. Stat.
471.59.

Scott, Minnesota, hereby authorizes the Chairperson of the Board to authorize the Cooperative
Agreement with Carver County for facilitation of transit programs.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
th
th
AGENDA #7.25
ORIGINATING DEPARTMENT: Facilities Management CONSENT AGENDA: Yes No
PRESENTER: Kathy Davis - 8629
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-190; Approving the Lease Agreement Renewal
With the Scott-Carver-Dakota Community Action Partnership (CAP Agency)
for Use of Space at the Workforce Development Center

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-190; approving the Lease Agreement
renewal with the Scott-Carver-Dakota Community Action Partnership (CAP Agency) for use of space at the
Workforce Development Center (WFDC).
The rental amount is based on the actual cost of bond payments and a percentage of the previous 12 months
operating cost for the square footage of the building occupied by the tenant. The Scott-Carver-Dakota
Community Action Partnership (CAP Agency) leases 23,025.36 square feet of office and common space at the
WFDC, which comprises 37.14 percent of the buildings total square footage. The monthly rental amount for
this space will be $24,447.21 for the period between October 1, 2017 and September 30, 2018.
Fiscal Impact: None


RESOLUTION NO. 2017-190; APPROVING LEASE AGREEMENT RENEWAL WITH

SCOTT-CARVER-DAKOTA COMMUNITY ACTION PARTNERSHIP (CAP AGENCY)
FOR USE OF SPACE AT THE WORKFORCE DEVELOPMENT CENTER
WHEREAS, the Scott-Carver-Dakota Community Action Partnership (CAP Agency) requests to renew
their Lease Agreement with Scott County; and
WHEREAS, the Lease Agreement will be for the lease of 23,025.36 square feet of office and common
space and the monthly rental payment will be $24,447.21; and
WHEREAS, the Lease will be for the period beginning October 1, 2017 through September 30, 2018.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to approve the Lease Agreement renewal with the
Scott-Carver-Dakota Community Action Partnership (CAP Agency) for use of space at the Workforce
Development Center.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
th
th
AGENDA #7.26
ORIGINATING DEPARTMENT: Facilities Management CONSENT AGENDA: Yes No
PRESENTER: Kathy Davis - 8629
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-193; Approving the Lease Agreement Renewal
With SouthWest Metro Educational Cooperative for Use of Space at the
Workforce Development Center

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-193; approving the Lease Agreement
renewal with SouthWest Metro Educational Cooperative for use of space at the Workforce Development
Center (WFDC).
The rental amount is based on the actual cost of bond payments and a percentage of the previous 12 months
operating cost for the square footage of the building occupied by the tenant. The SouthWest Metro
Educational Cooperative leases 9,234.42 square feet of office and common space at the WFDC, which is
14.894 percent of the buildings total square footage. The monthly rental amount for this space will be
$10,186.75 for the period between October 1, 2017 and September 30, 2018.
Fiscal Impact:
None

RESOLUTION NO. 2017-193; APPROVING THE LEASE AGREEMENT RENEWAL WITH

SOUTHWEST METRO EDUCATIONAL COOPERATIVE FOR USE OF SPACE AT THE
WORKFORCE DEVELOPMENT CENTER
WHEREAS, SouthWest Metro Educational Cooperative requests to renew their Lease Agreement with
Scott County; and
WHEREAS, the Lease Agreement will be for the lease of 9,234.42 square feet of office and common
space and the monthly rental payment will be $10,186.75; and
WHEREAS, the Lease will be for the period beginning October 1, 2017 through September 30, 2018.
Scott, Minnesota, hereby authorizes the Chairperson of the Board to approve the Lease Agreement renewal
with SouthWest Metro Educational Cooperative for use of space at the Workforce Development Center.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
th
th
AGENDA #7.27
ORIGINATING DEPARTMENT: Environmental Services CONSENT AGENDA: Yes No
PRESENTER: Kate Sedlacek
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-194; Authorizing Entering Into the Regional
Hauler Licensing Joint Powers Agreement

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-194; authorizing Scott County to enter into
the Regional Hauler Licensing Joint Powers Agreement.
Scott County has been asked to join the Regional Hauler Licensing Joint Power Agreement (JPA) with the
other Metro Counties. As a part of the Regional Hauler Licensing JPA, the Metro Counties will coordinate the
solid waste licensing process to avoid duplicate licensing efforts and increase efficiencies for solid waste
haulers.
On September 26, 2017, Environmental Services met with the Scott County Chair and Vice Chair for a Solid
Waste Plan update and to discuss the Regional Hauler Licensing JPA proposal. The Chair and Vice Chair
asked that the Solid Waste Advisory Committee (SWAC) provide the County Board with a recommendation. At
the October 24, 2017 County Board Workshop, Environmental Services staff presented an update on the Solid
Waste Plan and explained the Minnesota Pollution Control Metro Solid Waste Management Plan strategies
options that Scott County must select from for the next Scott County Solid Waste Management Plan update,
including the option of joining the JPA.
The Solid Waste Advisory Committee has reviewed the Regional Hauler Licensing JPA proposal and has
considered the JPA as a regional solution strategy to effectively manage the cost of waste. As explained to the
SWAC, haulers would apply for one hauler license in their base county. The base county would notify the
other metro counties of a haulers request to operate in other metro counties. This would eliminate haulers
applying for multiple licenses throughout the metro region. On October 25, 2017, the SWAC voted
unanimously to recommend that the Scott County Board enter into the Regional Hauler Licensing Joint Powers
Agreement. By entering into this Agreement the County Board agrees to:
1) the method of approving based and operational licenses detailed in the JPA; and
2) appoint one Commissioner to serve a two year term on the Regional Hauler Licensing Board.
Fiscal Impact:
The hauler license fee would be determined by the Regional Hauler Licensing Board. The fee determined by
the Licensing Board may reduce the total amount of fees collected by Scott County.

RESOLUTION NO. 2018-194; AUTHORIZING ENTERING INTO THE

REGIONAL HAULER LICENSING JOINT POWERS AGREEMENT
WHEREAS, Metropolitan Counties have developed a Regional Hauler Licensing Joint Powers
Agreement; and
WHEREAS, Metropolitan Counties have waste management authority and responsibilities under Minn.
Stat. Chapters 115A.473 and related waste management and public health statutes; and
WHEREAS, the Counties seek to coordinate the licensing of haulers collecting solid waste to increase
licensing efficiencies for haulers and to avoid duplication; and
WHEREAS, the Counties have determined that the most appropriate mechanism for addressing a
regional hauler license is through the creation of a Joint Powers Agreement that establishes a regional hauler
licensing program and a board to set license fees.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott,
Minnesota, that the Chairperson of the Board is authorized to enter into the Joint Powers Agreement with the
Metropolitan Counties for Regional Hauler Licensing
BE IT FINALLY RESOLVED that approval of this Agreement is subject to approval by the County
Attorneys Office as to form
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
th
th
AGENDA #7.28
ORIGINATING DEPARTMENT: Budget / Information CONSENT AGENDA: Yes No
Technology
PRESENTER: Joyce Arlt
ATTACHMENTS: Yes No
PROJECT: SQL Database TIME REQUESTED: N/A
Administration
ACTION REQUESTED: Adopt Resolution No. 2017-173; Authorizing Execution of Attachment 2 to the
2017 Master Agreement With Cyber Advisors, Inc. for the Provision of
Professional Technical Services Delivered by a System Engineer

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-173 authorizing execution of Attachment 2 to
the 2017 Master Agreement with Cyber Advisors, Inc. for the provision of professional technical services
delivered by a System Engineer.
Cyber Advisors, Inc. has been providing Scott County with a System Engineer who provides SQL database
management services since January of 2014. These services include overall management and support of our
Microsoft SQL Databases and other related system administration responsibilities. The County Board originally
approved an Agreement for a one-year term beginning on January 7, 2014. On November 17, 2015, a new
Agreement was entered into and this Agreement was written for an amount not to exceed $24,000 with a
termination date of December 31, 2015. The County Board approved amending the Agreement to extend
services through December 31, 2016 for an amended not to exceed amount of $75,000. On January 17, 2017
the County Board approved entering into a new five-year Master Agreement effective January 1, 2017 through
December 31, 2022 plus Attachment 1 which included the Statement of Work to be provided between January
1, 2017 and December 31, 2017 for an amount not to exceed $50,000. An Amendment was made to increase
Attachment 1 by $5,200 to cover an internal personal leave in Information Technology, bringing the total to
$55,200 for 2017.
As the cumulative total under the 2017 Master Agreement now exceeds $100,000, we are requesting County
Board authorization to enter into Attachment 2 to the 2017 Master Agreement which includes the Statement of
Work to be provided between January 1, 2018 and December 31, 2018 for an amount not to exceed $50,000.
Fiscal Impact:
Funding is included in the proposed 2018 Information Technology Operating Budget.

RESOLUTION NO. 2017-173; AUTHORIZING EXECUTION OF ATTACHMENT 2 TO THE

2017 MASTER AGREEMENT WITH CYBER ADVISORS, INC. FOR THE PROVISION OF
PROFESSIONAL TECHNICAL SERVICES DELIVERED BY A SYSTEM ENGINEER
WHEREAS, Scott County seeks to enter into Attachment 2 Professional Services Schedule for the
provision of professional technical services delivered by a System Engineer employed by Cyber
Advisors, Inc.; and
WHEREAS, the services of a Senior Systems Engineer are required to maintain and administer the
Countys SQL database servers; and
WHEREAS, the Systems Engineer services costs for January 1, 2018 through December 31, 2018, is
not to exceed $50,000; and
WHEREAS, the services will be funded from the Information Technology operating budget.
NOW THEREFORE BE IT RESOLVED that the Scott County Board of Commissioners hereby authorizes
the Chairperson of the Board to enter into Attachment 2 with Cyber Advisors, Inc. for the provision System
Engineering services for January 1, 2018 through December 31, 2018 subject to approval by the County
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
Witness my hand and official seal at Shakopee, Minnesota, this 17th day of January, 2017.
AGENDA #7.29
ORIGINATING DEPARTMENT: Budget/Information CONSENT AGENDA: Yes No
Technology
PRESENTER:
Joyce Arlt ATTACHMENTS: Yes No
PROJECT: Skype for Business TIME REQUESTED: N/A
Communications
ACTION REQUESTED: Adopt Resolution No. 2017-174; Approving Attachment 6 to the Master
Agreement With Emergent Networks for the Provision of Ad-Hoc Unified
Communications Service and Support Between January 1, 2018 and
December 31, 2018

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to request adoption of Resolution No. 2017-174; approving Attachment 6 to
the Master Agreement with Emergent Networks for the provision of ad-hoc unified communications service and
support between January 1, 2018 and December 31, 2018.
Scott County originally entered into a separate Agreement with Emergent Networks on December 4, 2015 for
the provision of as-needed Lync unified communication system engineering and support services to back-fill for
a skill set which the County no longer employed. The original Agreement was for an amount not to exceed
$24,500. Over time the County Board has approved several additional Attachments for specific bodies of work
to be performed.
As the cumulative total under the 2017 Master Agreement exceeds $100,000, we are requesting County Board
authorization to enter into Attachment 6 for ad-hoc services and support for the period January 1, 2018 through
December 31, 2018 for an amount not to exceed $25,000. Work under Attachment 6 shall be for ad-hoc work
not included in other concurrent Professional Services Agreements with Emergent Networks.
Fiscal Impact:
The funds for these contracted services are included in the proposed 2018 Information Technology Operations
Budget.
Date: January 17, 2017

RESOLUTION NO. 2017-174; APPROVING ATTACHMENT 6 TO THE MASTER AGREEMENT

WITH EMERGENT NETWORKS FOR THE PROVISION OF AD-HOC UNIFIED COMMUNICATIONS
SERVICE AND SUPPORT BETWEEN JANUARY 1, 2018 AND DECEMBER 31, 2018
WHEREAS, Scott County has a Master Agreement with Emergent Networks effective January 8,
2016; and
WHEREAS, the services of a Unified Communications Engineer are required to provide service and
support for the Countys Skype for Business Unified Communications System; and
WHEREAS, the County seeks to enter into Attachment 6 Professional Services Schedule for the
provision of ad-hoc services not included as part of other concurrent Professional Services Agreements for
January 1, 2018 through December 31, 2018 for an amount not to exceed $25,000; and
WHEREAS, the services will be funded from the 2018 Information Technology operating budget.
NOW THEREFORE BE IT RESOLVED that the Scott County Board of Commissioners hereby
authorizes the Chairperson of the Board to enter into Attachment 6 to the Master Agreement with Emergent
Networks for the provision of ad-hoc Skype for Business Unified Communications Engineer for January 1,
2018 through December 31, 2018 subject to approval by the County Attorneys Office as to form.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.30
Technology
PRESENTER:
Joyce Arlt ATTACHMENTS: Yes No
PROJECT: 2018 Desktop Computer TIME REQUESTED: N/A
Rotation
ACTION REQUESTED: Adopt Resolution No. 2017-175; Authorizing Attachment 2 to the 2017
Master Agreement With Robert Half International, Inc. for Provision of a
Temporary Technician to Staff the 2018 PC Rotation Project

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this request is to adopt Resolution No. 2017-175; authorizing Attachment 2 to the 2017 Master
Agreement with Robert Half International, Inc. for provision of a temporary technician to staff the 2018 PC
Rotation Project.
Scott County has been partnering with Robert Half Technology to provide technical staff augmentation and
contracted consultants for over 15 years. The primary reason has been for assistance with the annual PC
standardization and replacement projects authorized by the County Board beginning in 2004. The purpose of
this annual project is to ensure County staff computers stay up to date with current technology. On January
17, 2017 the County Board authorized entering into a new five-year Master Agreement with Robert Half
Technology with Attachment 1 to that Agreement being the Professional Services Schedule for the 2017 PC
Rotation project in an amount not to exceed $85,000.
At this time, we are requesting County Board approval to enter into Attachment 2 to the 2017 Master
Agreement, a Professional Services Schedule for provision of the services of a PC Technician for the
Statement of Work contained therein, between January 1, 2018 and December 31, 2018 for an amount not to
exceed $100,000.
Fiscal Impact:
The 2018 Capital Improvement Program for the 2018 PC Rotation project contains funds for these contracted
services.

RESOLUTION NO. 2017-175; AUTHORIZING ATTACHMENT 2 TO THE 2017 MASTER

AGREEMENT WITH ROBERT HALF INTERNATIONAL, INC. FOR PROVISION OF A
TEMPORARY TECHNICIAN TO STAFF THE 2018 PC ROTATION PROJECT.
WHEREAS, Scott County seeks to enter into Attachment 2 Professional Services Schedule with Robert
Half International for the provision of a full-time PC Technician to assist with the 2018 PC Rotation project; and
WHEREAS, the services of a PC Technician enable full-time staff to continue their focus on other
activities in support of Scott County business and technology projects; and
WHEREAS, the full-time PC Technician services cost for January 1, 2018 through December 31, 2018
is not to exceed $100,000; and
WHEREAS, the services will be funded from the 2018 Capital Improvement Program designated for the
2018 PC Rotation.
NOW THEREFORE BE IT RESOLVED that the Scott County Board of Commissioners hereby
authorizes the Chairperson of the Board to enter into Attachment 2 to the 2017 Master Agreement with Robert
Half International for the provision of technical consulting services for January 1, 2018 through December 31,
2018 subject to approval by the County Attorneys Office as to form.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.31
Technology
PRESENTER: Joyce Arlt 8995
ATTACHMENTS: Yes No
PROJECT: Server Administration and TIME REQUESTED: N/A
Support
ACTION REQUESTED: Adopt Resolution No. 2017-177; Authorizing Attachment 4 to the 2017
Master Agreement With Loffler Companies, Inc. for a Senior Systems
Engineer to Assist With Technical Projects and Daily Operations as Required

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this Request for Board Action is to adopt Resolution No. 2017-177; authorizing Attachment 4 to
the 2017 Master Agreement with Loffler Companies, Inc. for a Senior Systems Engineer to assist with technical
projects and daily operations as required.
Scott County has been partnering with Loffler Companies, Inc. (formerly known as Clear North Technologies)
to provide a contracted Senior Systems Engineer to assist with projects, maintenance, and system
administration as required since June of 2015. Originally this contracted staff was to back-fill for a vacant
position. As we continue to move toward a hybrid Information Technology (IT) organization, weve found it to
be cost effective and efficient to continue to contract for this advanced skill-set that is not available internally.
In April of 2017, Scott County entered into a new five-year Master Agreement with Loffler Companies, Inc. to
easily facilitate future technical partnerships between the two organizations.
As the cumulative total under the 2017 Master Agreement now exceeds $100,000, we are requesting County
Board authorization to enter into Attachment 4 to the 2017 Master Agreement which includes the Statement of
Work for the Senior System Engineer to be provided between January 1, 2018 and December 31, 2018 for an
amount not to exceed $72,800.
Fiscal Impact:
Funding is included in the proposed 2018 Information Technology Operating Budget.

ADOPT RESOLUTION NO. 2017-177; AUTHORIZING ATTACHMENT 4 TO THE 2017 MASTER

AGREEMENT WITH LOFFLER COMPANIES, INC. FOR A SENIOR SYSTEMS ENGINEER
TO ASSIST WITH TECHNICAL PROJECTS AND DAILY OPERATIONS AS REQUIRED
WHEREAS, Scott County finds the flexibility, efficiency, and cost effectiveness of using a contracted
Senior Systems Engineer to assist with technical projects and daily operations as required valuable; and
WHEREAS, the services of a Senior Systems Engineer are required to maintain and administer the
Countys server infrastructure and complete project tasks; and
WHEREAS, Scott County needs to enter into an Attachment to the Master Agreement with Loffler
Companies, Inc. to retain the services of a Senior Systems Engineer; and
WHEREAS the Senior Systems Engineer services costs for January 1, 2018 through December 31,
2018 are estimated at an amount not to exceed $72,800; and
WHEREAS, the services will be funded from the Information Technology 2018 operating budget.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chairperson of the Board to enter into Attachment 4 with Loffler Companies,
Inc. for Senior System Engineer services from January 1, 2018 through December 31, 2018 subject to
approval by the County Attorneys Office as to form.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.32
ORIGINATING DIVISION: Board of Commissioners
PRESENTER:
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-178; Fixing the 2018 Per Diem Rate for Members
of the County Board and Advisory Bodies Serving Scott County, Minnesota

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-178, fixing the 2018 per diem rate for
members of the County Board and advisory bodies serving Scott County.
The attached Resolution approves a per diem in the amount of $50.00, as well as mileage reimbursement (at
the rate established by Scott County Policy) to be provided to Commissioners and members of advisory bodies
listed in the Resolution.
Fiscal Impact:
Included in the proposed 2018 budget

RESOLUTION NO. 2017-178; FIXING THE 2018 PER DIEM RATE FOR MEMBERS OF THE
COUNTY BOARD AND ADVISORY BODIES SERVING SCOTT COUNTY, MINNESOTA
WHEREAS, it is the intent of the Scott County Board of Commissioners to provide equitable and just
compensation for members of committees and other advisory bodies serving Scott County, for expenses
incurred in their participation in the official activities of these groups; and
WHEREAS, it is the intent of the Scott County Board of Commissioners that members of the Scott
County advisory committees and boards be adequately compensated for use of their automobiles related to
their service on such committees and boards.
Minnesota, that the mileage reimbursement policy for members of advisory committees and boards be and
hereby is established as follows, to-wit:
Members of the Scott County advisory boards and committees required to use their private
vehicles in service to that committee/board shall be compensated for such use by
reimbursement for the costs of gasoline, oil, maintenance, insurance, depreciation and all other
related expenses, at the rate established by Scott County Policy.
BE IT FURTHER RESOLVED that in accordance with provisions of Minnesota Statute 375.47, the
2018 per diem rate to be paid to members of the Board of County Commissioners (serving as a designee or as
an alternate), designated committees, and other duly appointed and authorized advisory bodies and their
subcommittees listed hereunder, with such list subject to amendment upon approval by the Board, as well as
to all duly appointed members representing Scott County on any other committee or advisory body authorized
by the County Board be and hereby is fixed in the sum of Fifty Dollars ($50.00), same to be effective on
January 1, 2018, to be paid upon presentation and approval of the verified transmittal form prescribed by Scott
County;
COMMITTEES:
50 by 30: Live, Learn, Earn and its Committees
Association of Minnesota Counties and its Committees
Belle Plaine-Belle Plaine Township Joint Planning Board (Commissioners only)
Belle Plaine-Blakeley Township Orderly Annexation Board (Commissioners only)
Belle Plaine-St. Lawrence Township Joint Planning Board (Commissioners only)
Board of Adjustment
Cedar Lake Water and Sanitary Sewer District Board
Choose Not To Use Task Force and its Committees
Community Corrections Advisory Board
Community Development Agency Board
County/Court Communication & Policy Committee
Dakota-Scott Workforce Development Board
Families and Individuals Sharing Hope (FISH) and its Committees
Greater MSP
Human Services Resource Council
I35W Solutions Alliance

Inter-Governmental Work Group
Law Library Board of Trustees
LeSueur-Scott Joint Ditch #4 Board
Lower Minnesota River Watershed District
Mental Health Local Advisory Council
Metro Alliance for Healthy Families
Metro GIS Policy Board
Metro Mobility Task Force
Metropolitan Council Transportation Advisory Board
Metropolitan Emergency Services Board and its Committees
Metropolitan Library Service Agency (MELSA)
Metropolitan Mosquito Control District Board of Directors and its Committees
Minnesota Counties Insurance Trust
Minnesota Inter-County Association Board of Directors
Minnesota Valley Transit Authority and its committees
New Options Program
New Prague-Helena Township Orderly Annexation Board (Commissioners only)
Prior Lake-Spring Lake Township Orderly Annexation Board (Commissioners only)
Prior Lake-Spring Lake Watershed District
Regional Hauler Licensing Board
Safe Communities Coalition
Scott-Carver-Dakota Community Action Program (CAP)
Scott County All Hazards Committee
Scott County Association for Leadership & Efficiency (SCALE) and its Committees
Scott County Canvassing Board
Scott County Employee Insurance Committee
Scott County Extension Committee
Scott County Historical Society
Scott County Justice Steering Committee
Scott County Labor Management Committees:
American Federal of State, County, and Municipal Employees (AFSCME)
International Union of Operating Engineers (IUOE)
Scott County Library Board of Advisors
Scott County Parks Advisory Commission
Scott County Personnel Board of Appeals
Scott County Planning Advisory Commission
Scott County Spirit of Scott Committee
Scott County-Three Rivers Parks Partnership Policy Committee
Scott County Transportation Committee
Scott Watershed Management Organization Planning Commission
Scott-LeSueur Joint Ditch #1 Board
Scott-LeSueur Joint Ditch #1, Lateral #2 Board
Solid Waste Advisory Committee (citizen representatives only)
State Community Health Advisory Committee
State Revolving Fund Screening Committee
Statewide Health Improvement Program
Suburban Counties Working Group
Suburban Transit Association

Transit Mobility Management Board
Trunk Highway 169 Corridor Coalition and its Committees
Vermillion River Watershed District Advisory Board
Vermillion River Watershed District Joint Powers Board
BE IN FINALLY RESOLVED, that any Commissioner appointed to a newly created Committee that is
approved by County Board Resolution, be eligible to receive per diems for that Committee.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #7.33
ORIGINATING DIVISION:
Employee Relations CONSENT AGENDA: Yes No
ORIGINATING DEPARTMENT:
PRESENTER: Lori Huss ATTACHMENTS: Yes No

PROJECT: --- TIME REQUESTED: ---
Adopt Resolution No. 2017-179; Setting the Annual Salary Rate for the
ACTION REQUESTED:
Board of Commissioners for 2018 and Rescinding Resolution No. 2016-220

Budget Change

Denied:
Tabled:
Other:
Monica Siegle, Employee Relations
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-179 establishing the annual salary rate for
the Board of Commissioners for 2018.
In a continuing effort to maintain competitive and equitable compensation, it is recommended the 2018 salary
rates of the County Commissioners be set at $62,627, representing a 4.5% increase, and is based on 2017
market data for Commissioners in the metro area, excluding Hennepin and Ramsey Counties.
Resolution No. 2016-220 setting 2017 salaries for County Commissioners shall be rescinded.
The salary rates shall be effective January 1, 2018.

Fiscal Impact: Included in the 2018 budget.

RESOLUTION NO. 2017-179; SETTING THE ANNUAL SALARY RATES FOR THE
BOARD OF COMMISSIONERS FOR 2018 AND RESCINDING RESOLUTION NO. 2016-220
WHEREAS, in accordance with the provisions of Minn. Stat. 375.055, Subd. 1, the salary of
Commissioners shall be established by County Board Resolution.
NOW THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of
Scott, Minnesota, that 2018 salary rates for County Commissioners shall be set at $62,627,
representing a 4.5% increase, and is based on 2017 market data for Commissioners in the metro
area, excluding Hennepin and Ramsey Counties. The Vice Chair shall be compensated an additional
amount of $75 per month above that established for Commissioners, and the Chair shall be
compensated an additional amount of $150 per month above that established for Commissioners.
BE IT FURTHER RESOLVED, that Resolution No. 2016-220 setting 2017 salaries for County
Commissioners is hereby rescinded.
BE IT FINALLY RESOLVED, that pursuant to Minn. Stat. 375.055, Subd. 1, this Resolution shall
be published in the official County newspaper as part of the proceedings of the County Board and in
one other newspaper in a different municipality in the County.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
Minnesota, at their session held on the _19th_ day of _December_, 2017 now on file in my office, and have found the same to be a true and correct
copy thereof.
Witness my hand and official seal at Shakopee, Minnesota, this _19th_ day of _December_, 2017.
AGENDA #7.34

ACTION REQUESTED: Elected Position of County Attorney for 2018 and Rescinding Resolution
No. 2016-221

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
the County Attorney for 2018.
rate of the County Attorney be set at $163,424, representing a 3.34% increase, and the 2017 average of the
comparable market for County Attorneys in the metro area, excluding Hennepin and Ramsey Counties.
Resolution No. 2016-221 setting the 2017 salary for the County Attorney shall be rescinded.
The salary rate shall be effective January 1, 2018.


RESOLUTION NO. 2017-180; SETTING THE ANNUAL SALARY RATE FOR THE
ELECTED POSITION OF COUNTY ATTORNEY FOR 2018 AND
RESCINDING RESOLUTION NO. 2016-221
WHEREAS, in accordance with the provisions of Minnesota Statutes 388.18, the Scott County
Board of Commissioners annually establishes by resolution and publishes the salary for the County
Attorney.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners in and for the County
of Scott, Minnesota, that pursuant to the Minnesota Statute cited, the salary rate is hereby
established for the year of 2018 for the officer named, to it:
County Attorney $163,424 M.S. 388.18, Subd. 2

Plus $300.00 per month car allowance for the position of County Attorney.
BE IT FINALLY RESOLVED, that Resolution No. 2016-221 setting the previous annual salary
rate for the elected County Attorney is hereby rescinded.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
copy thereof.
AGENDA #7.35

ACTION REQUESTED: Elected Position of County Sheriff for 2018 and Rescinding Resolution No.
2016-222

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
the County Sheriff for 2018 and rescinding Resolution No. 2016-222
rate of the County Sheriff be set at $149,198, representing a 2.04% increase and the 2017 average of the
comparable market for County Sheriffs in the metro area, excluding Hennepin and Ramsey Counties.
Resolution No. 2016-222 setting the 2017 salary for the County Sheriff shall be rescinded.


RESOLUTION NO. 2017-181; SETTING THE ANNUAL SALARY RATE FOR THE
ELECTED POSITION OF COUNTY SHERIFF FOR 2018 AND
RESCINDING RESOLUTION NO. 2016-222
WHEREAS, in accordance with the provisions of Minnesota Statutes 387.20, the Scott County
Board of Commissioners annually establishes by resolution and publishes the salary for the County
Sheriff.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners in and for the County
of Scott, Minnesota, that pursuant to the Minnesota Statute cited, the salary rate is hereby
established for the year of 2018 for the officer named, to it:
County Sheriff $149,198 M.S. 387.20, Subd. 2
BE IT FINALLY RESOLVED, that Resolution No. 2016-222 setting the previous annual salary
rate for the elected County Sheriff is hereby rescinded.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
copy thereof.
AGENDA #7.36

Adopt Resolution No. 2017-182; Establishing the 2018 Compensation Plan
ACTION REQUESTED: Policy, Merit Increase Matrix, and Grade Schedule and Rescinding
Resolution No. 2016-218

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to seek approval of the 2018 Compensation Plan Policy, Merit Increase
Matrix, and Grade Schedule effective January 1, 2018.
It is the policy of Scott County that fair and equitable compensation shall be provided to employees for services
rendered, and employees should be provided competitive rewards for achievement.
In a continuing effort to maintain competitive and equitable compensation, the following changes are
recommended:
1. A pay grade structure movement of 2.0%.
2. A 2.0% general increase effective January 1, 2018.
3. The 2018 Merit Increase Matrix shall remain unchanged from 2017 as indicated below:
At or Above Meets Exceeds

Minimum & Needs Performance Performance Outstanding
Below Midpoint Improvement Expectations Expectations Performance
Base Adjustment 0.0% 1.5% 2.5% 2.5%
Lump Sum 0.0% 0.0% 0.0% 1.0%
Midpoint & Below Needs Performance Performance Outstanding
Maximum Improvement Expectations Expectations Performance
Lump Sum 0.0% 0.0% 0.0% 1.0%
At or Above
Maximum & Meets Exceeds
Below Needs Performance Performance Outstanding
Perf. Maximum Improvement Expectations Expectations Performance
Lump Sum 0.0% 1.5% 2.5% 1.5%
Implementation of 2018 Merit Increases:
Calculation of Merit Increases. Salary increases for employees whose salary is below the Market
Midpoint of the appropriate grade will be calculated based upon the Market Midpoint. Salary
increases for employees whose salary is at or above the Market Midpoint and below the
Performance Maximum of the appropriate grade will be calculated based upon the employees base
salary.
Meets Performance Expectations Rating. Base salary increases shall be available only to 110%
of the Market Midpoint with a Meets Performance Expectation rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.
Exceeds Performance Expectations Rating. Base salary increases shall be available only to the
Grade Maximum with an Exceeds Performance Expectations rating. The remainder of the merit
increase, if any, shall be paid to the employee as a lump sum payment.
Outstanding Performance Rating. Base salary increases shall be available only to the
Performance Maximum. The remainder of the merit increase, if any, shall be paid to the employee
as a lump sum payment.
Fiscal Impact: $29,239 (range change).

Included in the 2018 budget.

ADOPT RESOLUTION NO. 2017-182; ESTABLISHING THE 2018

COMPENSATION PLAN POLICY, MERIT INCREASE MATRIX, AND GRADE SCHEDULE
AND RESCINDING RESOLUTION NO. 2016-218
WHEREAS, it is the intent of the Board of Commissioners that Scott County employees be
compensated fairly and equitably; and
WHEREAS, the Board established an intent to maintain competitive compensation for County
employees within the Pay-For-Performance compensation system; and
WHEREAS, the Board has determined that a pay grade structure movement of 2.0% will
provide for continuing competitiveness in the marketplace; and
WHEREAS, the Board has determined that a 2.0% general increase for employees subject to
the Compensation Plan Policy will provide for internal equity and fairness in the Countys overall
compensation system; and
WHEREAS, the Board has determined that the Merit Increase Matrix for 2018 will remain
unchanged from 2017.
2018 Merit Increase Matrix

Lump Sum 0.0% 0.0% 0.0% 1.0%
Lump Sum 0.0% 0.0% 0.0% 1.0%
Maximum & Below Needs Performance Performance Outstanding
Lump Sum 0.0% 1.5% 2.5% 1.5%

NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County
of Scott, State of Minnesota, that effective January 1, 2018, the Grade Schedule shall be adjusted as
identified herein; and
BE IT FURTHER RESOLVED that effective January 1, 2018, employees subject to the

Compensation Plan Policy shall receive a general increase of 2.0%; and
BE IT FURTHER RESOLVED that the 2018 Merit Increase Matrix for Compensation Plan
Policy covered employees be implemented January 1, 2018, as identified herein.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
copy thereof.
COMPENSATION PLAN POLICY
DIVISION: Employee Relations EFFECTIVE: 01-01-78

AUTHORITY: Minn. Stat. 375.56-71, 77.25, RES REVISED: 12-20-16
84048, 85095, 87046, 87094, 88046, 12-19-17
89134, 90126, 92071, 94093, 95013,
95021, 95053, 96032, 96191, 98021,
98022, 99011, 2000-025, 2001-022,
2001-114; 2002-104; 2003-141; 2004-
127; 2005-151; 2006-028; 2006-173;
2007-039; 2007-196; 2008-160; 2009-
021; 2009-154; 2009-172; 2010-154;
2011-191; 2011-272; 2012-190; 2013-
255; 2014-035; 2014-238; 2015-246;
2016-218; 2017-182
POLICY
It is the policy of Scott County that fair and equitable compensation shall be provided to employees
for services rendered, and employees should be provided competitive rewards for achievement. The
Compensation Plan Policy shall promote the service-oriented performance philosophy of the County
and recognize employee performance including established tasks, behavioral criteria, and the
achievement of pre-established goals.
PLAN MODIFICATIONS
As deemed appropriate, the County Board shall adopt a Compensation Grade Schedule establishing
rates of pay for Grades in the Pay-For-Performance Compensation System. The Compensation
Grade Schedule may be adjusted by the County Board to reflect:
1. The prevailing rates of pay in both public and private competitive labor markets;
2. The financial condition and fiscal policies of the County;
3. Other pertinent economic considerations.
The Employee Relations Director will annually review the Compensation Plan Policy, the
Compensation Grade Schedule, applicable salary ranges, Merit Increase Matrix, and administrative
guidelines. Recommended changes to the Policy will be proposed to the County Board for approval.
SALARY GRADES AND RANGES
The Compensation Grade Schedule consists of 21 salary Grades with a corresponding range of pay
for each Grade. Pay rates for each Grade shall have a Minimum, a Midpoint, a Maximum, and a
Performance Maximum rate of pay. Grade assignments are determined through the job classification
system. (See Classification Plan Policy)
SALARY ADMINISTRATION
Employees shall be eligible for pay adjustments in accordance with the applicable Compensation
Grade Schedule and Merit Increase Matrix. Adjustments will be made upon completion of any
probationary period and in accordance with the annual review date, based upon documentation of
employee performance during the period of appraisal. Annual review dates of March 15 may be
adjusted to the employees anniversary date or an alternative date by department managers by
completing the appropriate Employee Relations form and submitting it to the Employee Relations
Division.
BASE SALARY AND EQUIVALENTS
Salary rates for classified positions shall be computed on an annual basis, rounded to the nearest
whole dollar. The monthly rate equivalent shall be computed by dividing the annual base by 12, and
rounding to the nearest whole dollar. The equivalent biweekly rate shall be computed by dividing the
annual base by 26, and rounding to the nearest whole cent. The hourly rate equivalent shall be
computed by dividing the annual base by 2080.
EFFECTIVE DATE OF PAY ACTIONS
All payroll actions authorized pursuant to these policies shall become effective on the date specified.
STARTING SALARY
Upon entry into County service, the starting salary shall be set based on education and experience of
the applicant, internal equity, and market as follows:
Up to and including the Midpoint of the respective grade shall be authorized by the hiring
supervisor.
Greater than the Midpoint, up to and including the Maximum of the respective grade, shall have
prior authorization of the Employee Relations Director.
Greater than the Maximum, up to and including the Performance Maximum of the respective
grade, shall have prior authorization of the County Administrator in consultation with the
Employee Relations Director
SALARY ADJUSTMENTS
It is the policy of Scott County that compensation for employees shall reflect the performance of that
employee as documented through the performance appraisal process described in the Performance
Appraisal Policy. Upon recommendation of the supervisor and authorization by the Employee
Relations Director, salary adjustments in accordance with the applicable Compensation Grade
Schedule may be made as follows:
1. Salary Review and Performance Criteria

a. Probationary employees - Probationary employees shall be eligible for salary adjustments
at six months and upon completion of their probationary term and certification to permanent
status. Salary adjustment recommendations shall be made by the supervisor as a part of
the employee evaluation and certification to permanent status and shall be effective on the
date specified following review and approval by the Employee Relations Director.
Salary reviews for employees at six months shall be based on the plan year merit
guidelines within which they fall. Using matrix guidelines, employees are eligible for 50% of
the Base Adjustment plus 50% of the Lump Sum Action.
At certification to permanent status, employees are eligible for 50% of the Base Adjustment
plus 50% of the Lump Sum Action. Performance reviews will occur in accordance with
Salary Adjustments (1.b.) of this policy with the first such review being pro-rated based
upon the time interval between the permanent status review and annual review. In the
event an employee's probationary status is extended beyond the standard term and the
employee is subsequently certified to permanent status, any Base Adjustment and Lump
Sum Action opportunity shall be available at that time.
b. Permanent employees shall be eligible for salary adjustments on an annual basis.
c. Evaluations of employee performance shall be based upon the performance appraisal

system. The follow rating scale is to be used with performance rating criteria as
documented in the first part of the Performance Appraisal Form. There are additional tools
for evaluations located on SCOOP.
MEETS EXCEEDS
NEEDS PERFORMANCE PERFORMANCE OUTSTANDING
IMPROVEMENT EXPECTATIONS EXPECTATIONS PERFORMANCE
Performance Performance Performance Performance

needs meets frequently exceeds consistently far
improvement, performance the expected level exceeds job
although certain expectations all or of the position. requirements
components of almost all the time Individual has Individual
performance and occasionally extensive demonstrates
may be may exceed knowledge of the mastery of the
acceptable or expectations. Able position. position.
improving. May to initiate and Performance may, Employee is
require ongoing perform job duties at times, be outstanding in
direction and/or with minimal outstanding. Able both tasks and
regular follow-up. direction. Possess to initiate and behaviors.
core competencies perform work
for the position. independently.
The following rating scale is to be used with specific and measurable goals as documented
in the second part of the Performance Appraisal Form. There are additional tools for
evaluations located on SCOOP.
NEEDS MEETS EXCEEDS OUTSTANDING

IMPROVEMENT PERFORMANCE PERFORMANCE PERFORMANCE
The employee did The employee The employee The employee

not achieve one achieved one or exceeded exceeded
or more goals of two goals set by planned planned
moderate their supervisor. A outcomes on one outcomes/results
difficulty. more challenging or more on all goals and
goal may also challenging goals all goals were
have been or more than two challenging.
achieved. moderately
difficult goals.
Moderately difficult goals:

Those which require a significant personal investment but present few obstacles to be
overcome. The employee is generally rewarded for the effort applied.
Challenging goals:
Those which present significant obstacles, which the employee is successful in
overcoming. The employee is rewarded for problem solving and innovation.
Goals:
Big-picture, plan-able, things you want to achieve in the future, not on your daily tasks list.
They should be specific, clear, and measurable. They should include a timeline. They
usually have a deadline at least a month in the future, and more likely three to six months,
a year, or even five years down the road.
Results:
Outcomes and consequences expected when meeting the goal.
Tasks:
These are actions on your daily list. Something you can do and act on, building blocks to
reach your goals.
2. To provide for internal equity and fairness in the Countys overall compensation structure, the
Salary Schedule (grades) shall be adjusted upwards by 2.52.0% for 20172018 and a 2.52.0%
general increase to non-union employees subject to the Pay-For-Performance Compensation
Plan Policy shall be implemented effective January 1, 20172018.
3. Merit Increase Matrix: The Merit Increase Matrix shall be established by the County Board and
identify available percentage increases for each level of employee performance. Each matrix
cell identifies compensation adjustment options based upon evaluation of employee
performance. Each matrix cell may contain two compensation adjustment options. The first
option is an increase percentage of the employee's base rate of pay (Base Adjustment); the
second reflects the percentage available in lump sum (Lump Sum Action).
The Matrix guidelines will be reviewed on an annual basis by the Employee Relations Director,
and any recommendations for adjustment of the base rate or lump sum adjustment factors
based on market conditions or other relevant factors will be forwarded to the County Board for
approval.
Base rate and lump sum adjustments to pay shall be available as provided for in the Merit
Increase Matrix, subject to acceptable performance ratings and pay recommendation approval
by the County Board.
(See Performance Appraisal Policy).
Merit Increase Matrix (Effective January 1, 20172018)

Lump Sum 0.0% 0.0% 0.0% 1.0%
Lump Sum 0.0% 0.0% 0.0% 1.0%
Maximum & Below Needs Performance Performance Outstanding
Lump Sum 0.0% 1.5% 2.5% 1.5%
4. Salaries Below the Grade Minimum - At the beginning of a Compensation Plan year, any
employee compensated at a rate less than the minimum of the Grade to which the Position
occupied by the employee is assigned shall be automatically adjusted to the minimum.
5. Calculation of Merit Increases. Salary increases for employees whose salary is below the
Midpoint of the appropriate grade will be calculated based upon the Midpoint. Salary increases
for employees whose salary is at or above the Midpoint and below the Performance Maximum of
the appropriate grade will be calculated based upon the employees base salary.
6. Meets Performance Expectations Rating. Base salary increases shall be available only to
110% of the Midpoint with a Meets Performance Expectation rating. The remainder of the
merit increase, if any, shall be paid to the employee as a lump sum payment.
7. Exceeds Performance Expectations Rating. Base salary increases shall be available only to
the Grade Maximum with an Exceeds Performance Expectations rating. The remainder of the
merit increase, if any, shall be paid to the employee as a lump sum payment.
8. Outstanding Performance Rating. Base salary increases shall be available only to the
Performance Maximum. The remainder of the merit increase, if any, shall be paid to the
employee as a lump sum payment.
9. Base Adjustment Except salaries and rates below the range midpoint, the Base Adjustment is
a percentage calculated on the employees base rate of pay. This amount is added to the
employees base salary.
10. Lump Sum Actions The Lump Sum Action is a percentage calculated on the employees base
rate of pay prior to any base adjustment. This amount is not added to the employees base
salary. An employee shall be eligible for all Lump Sum Actions available within the Merit
Increase Matrix based upon performance appraisal recommendation and approval.
11. Approval Process All performance review and salary increase materials and documentation
require recommendation and approval of the supervisor and a higher-level supervisor.
Consistent with County policy, individual departments/divisions may require additional approvals.
a. Promotion For positions subject to the Pay-For-Performance Compensation System, an

employee who is promoted may be eligible for a salary adjustment. If an employee is
promoted, salary shall be administered as follows:
Up to and including the Midpoint of the respective grade shall be authorized by the
hiring supervisor.
Greater than the Midpoint, up to and including the Maximum of the respective grade,
shall have prior authorization of the Employee Relations Director.
Greater than the Maximum, up to and including the Performance Maximum of the
respective grade, shall have prior authorization of the County Administrator in
consultation with the Employee Relations Director.
b. Reclassification When a reclassification occurs pursuant to the Classification Plan Policy,

the pay rate of an employee whose Position or Classification is changed shall be adjusted
as follows:
1) When the job evaluation results in the upward reassignment of a Position, the pay rate
of the employee so reclassified may be granted a salary adjustment. If an employee
is reclassified upward, salary shall be administered as follows:
Up to and including the Midpoint of the respective grade shall be authorized by

the hiring supervisor.
Greater than the Midpoint, up to and including the Maximum of the respective
grade, shall have prior authorization of the Employee Relations Director.
2) When the job evaluation results in the downward movement of a Position, the pay rate
of the employee so reclassified shall be the employee's current salary or the Maximum
of the Grade to which the position was reclassified, whichever is lower.
The employee's classification date and anniversary date shall not be changed due to
reclassification.
c. Transfer An employee who is transferred from one organizational unit to another

organizational unit, at the same classification, shall remain at the same salary rate unless
authorized by the Employee Relations Director. The effective date of the transfer shall
become the employee's anniversary date in the classification to which the employee is
transferred. Seniority hours shall be computed from the classification date.(The
classification date shall not be changed.)
d. Lateral Move An employee who is moved from one classification to another classification
with the same grade may be eligible for a salary adjustment. If an employee has a lateral
move, salary shall be administered as follows:
Up to and including the Midpoint of the respective grade shall be authorized by the
hiring supervisor.
Greater than the Midpoint, up to and including the Maximum of the respective grade,
shall have prior authorization of the Employee Relations Director.
The effective date of the lateral move shall become the employees anniversary date in the
new classification.
e. Demotion The pay rate of an employee who is demoted shall be the lesser of the
employee's existing pay rate or the Maximum of the pay Grade to the Job Class to which
the employee is demoted. Any subsequent salary adjustments shall be made in
accordance with the provisions of the Compensation Plan Policy. The effective date of the
demotion shall become the employee's anniversary date in the classification to which the
employee is demoted. Seniority hours shall be computed from the classification date.
f. Voluntary Reduction The pay rate of an employee accepting a position offered by a hiring
authority and having a lower salary Grade or Range than the position formerly occupied
shall be mutually agreed upon by the employee and the hiring authority. In no event shall
the pay rate exceed the Maximum of the pay Grade. The effective date of the voluntary
reduction shall become the employees anniversary date in the new classification.
ON-CALL PAY
1. Definition of On-Call Pay/Standby Duty
An employee assigned by the Division Director to be on-call must respond to calls immediately
and must arrive at the work site, if necessary, within one hour.
The employee must arrive to work in fit condition and must adhere to County policies and
applicable Union Contract provisions. Any variance from such policies and contracts may
result in disciplinary action.
2. On-Call Pay/Standby Duty
While employees are outside normal work hours and assigned to be on-call, they shall be
compensated for on-call status at the rate of $2.00/hour. On-call pay may be provided to
exempt/salaried and non-exempt/hourly staff.
To use this provision, the Division Director or Elected Official must design an on-call plan for
approval by the Employee Relations Director.
3. Service During On-Call Pay OR During Non On-Call Pay
Non-exempt employees called back to work outside of the employees regular shift shall be
paid at straight time for the time worked or a minimum of two (2) hours,
whichever is greater. Overtime compensation is applicable only when the total hours worked
for the week exceed 40 hours. This provision shall not apply to an extension of shift or early
report to a regularly scheduled shift.
Non-exempt employees that work from home shall code hours worked at home at straight
time. Overtime compensation is applicable only when the total hours worked for the week
exceed 40 hours.
Exempt staff will not be paid based on hours worked but will be paid for the full workweek.
4. Travel Time Hours/Commute Time
Travel from home to the employees worksite is not work time. This includes travel time when
an employee has gone home after work and is called in to work to perform an emergency job.
5. Mileage
When employees are called in to work for emergency service, they will be reimbursed for
mileage at the rate allowed by the Mileage Reimbursement PolicyMotor Pool Vehicle and
Mileage Reimbursement Policy.
WORKING OUT OF CLASS:
The Employee Relations Director may authorize a working out of class designation in the event an
employee is assigned by a supervisor to perform the majority of the duties and responsibilities of a
position in a higher classification for an extended period of time. Out of class is not intended for short
term coverage. For example, to cover another employees job duties during a vacation.
In some cases, working out of class is the result of an employee on a long term leave of absence or a
temporary vacant position.
In other cases, working out of class is sharing resources which is often referred to as Resource
Sharing. The County Board has placed a priority on sharing resources, including human resources,
in order to better staff to meet the needs and goals of the County and its citizens within economic
constraints. It is about prioritizing work demands, analyzing peak work load times and placing our
resources where needed.
Many employees have special training and experience that may provide a valuable resource to areas
outside their position or work unit. This provides the employee an opportunity to use their talents and
skills, gain experience, and at the same time may save the County money in not having to hire
additional staff or consultants.
The County may provide additional compensation to the assigned working out of class employee
dependent upon a number of variables, including but not limited to, the work duties, special skills
required, duration of the assignment, and the employees job performance. Some assignments may
be part-time and the employee may receive the adjusted salary only when performing the higher level
job duties.
An employees anniversary date and seniority date do not change due to out of class assignments.
All out of class assignments and salary adjustments, require prior approval by the supervisor and
Employee Relations Director. Individual departments/divisions may require additional approval.
OVERTIME
Administration of overtime pay shall be in accordance with the Federal Fair Labor Standards Act
(FLSA).
The regular work week for full time "Non-Exempt" employees shall be 40 hours per week. Overtime
pay at time and one half (1.5X) regular rate shall be paid to such employees for authorized and
approved time worked over 40 hours per week. Overtime pay will be included with regular pay and
will be paid on normal paydays for overtime worked.
Non-exempt employees may be permitted to receive compensatory time in lieu of overtime pay under
the following conditions:
1. The employees position does not require backfilling by another hourly employee at overtime
payroll expense.
2. Their supervisor has granted approval for accrual of compensatory time in lieu of overtime pay.
The supervisor may approve or not approve compensatory time in lieu of overtime pay based
upon the operational or business needs of the department.
Compensatory time hours will accrue at a rate of one and one-half hours (1.5X) for every hour of
overtime worked. Employees may accrue a maximum of 40 hours of compensatory time. If the
maximum accrual amount has been reached, no further compensatory time hours may be earned and
any subsequent overtime worked will be paid at time and one half (1.5X) the regular rate on normal
paydays.
An employee desiring to use compensatory time hours must use the same departmental procedure
used for requesting time off. Supervisors will approve or deny compensatory time off requests in the
same manner used for other time off requests.
Compensatory time hours used in a given week do not count toward the total hours worked in that
week to qualify for overtime compensation.
Compensated holidays shall be considered as hours worked in the determination of 40 hours of work
required to qualify for overtime premium.
The regular work week for full time "Exempt" employees shall also be 40 hours per week. "Exempt"
employees will not be paid on the basis of hours worked, but will be paid for the full pay period except
while on a non-paid employment status. "Exempt" employee work hours and work assignments shall
be administered at the discretion of the designated supervisor or the department manager.
"Exempt" status designations shall be administered in accordance with FLSA. Details can be found
at www.dol.gov/whd/flsa/.
UNCLASSIFIED EMPLOYEES
If an Unclassified employee is doing the same work as those employees covered by collective
bargaining agreements, the compensation (not including benefits) shall be administered in
accordance with the applicable bargaining agreement.
COMPENSATION ERRORS
If errors occur in the calculation of an employees compensation, the County retroactively corrects
any overpayment or underpayment for a period of two years preceding the date the error was
discovered. Employees shall notify the Employee Relations Division of any errors.
PLAN EXCEPTIONS
The County Administrator, in consultation with the Employee Relations Director, may approve
exceptions to the Compensation Plan Policy. These will generally involve internal equity
considerations or unusual circumstances.
When determined appropriate by the County Board, the rate of compensation for a position assigned
to a job classification may be adjusted to reflect:
1. The recruiting experience of the County;
2. Other pertinent economic considerations.
The general public purpose of the policies adopted and enacted by Scott County
are to facilitate activities that benefit the community as a body, and at the same time
are directly related to the functions of the County. Providing fair and equitable
compensation serves the public purpose by enabling the County to hire and retain
qualified staff to deliver quality public services.
AGENDA #7.37
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No
PRESENTER:
Monica Siegle ATTACHMENTS: Yes No
ACTION REQUESTED: Approve Payroll Processing of Personnel Actions Indicated Below and Hereby
Certified by the Employee Relations Director and the Appointing Authority to
be in Compliance With the Provisions of Minnesota Statutes 375.56 375.71
and the Scott County Personnel System

Budget Change

Denied:
Tabled:
Other: Monica Siegle, Employee Relations
Cara Madsen, Volunteer and Community Coordinator
Deputy Clerk :
Date:
1. Separation of employment for Sean Young-Stephens, FT 911 Dispatcher, Sheriffs Office,

effective 12/11/17.
2. Separation of employment for Lisa Shadick, FT Elections & Customer Services Coordinator,
3. Separation of employment for Meghan Carlson, Intermittent (34% FTE) Corrections Officer-
Unclassified, Sheriffs Office, effective 12/04/17.
4. Separation of employment for Antonio Backman, Intermittent (34% FTE) Librarian-Unclassified,

5. FT Probationary employment for Abhijit Sarkar, Project Manager, Community Services Division,
effective 12/04/17.
6. FT Probationary employment for Jamie Fitzgerald-McNelis, 911 Dispatcher, Sheriffs Office,

effective 12/14/17.
7. FT Probationary employment for Wade Krueger, Corrections Officer, Sheriffs Office, effective
12/18/17.
8. FT Probationary employment for Andrea Anderson, Child Protection Worker, Health and Human
9. FT Temporary employment for Chrissy Degendorfer, Office Assistant-Unclassified, Office of

Management and Budget, effective 12/18/17.
10. Amend separation of employment for Dina Menke, PT (88% FTE) DT&H Vocational Assistant,
Health and Human Services Division, effective 12/15/17 (previously reported as 12/31/17).
11. The recognition of the following individuals as volunteers which will enable them to be covered for
liability insurance purposes in accordance with the insurance contracts currently in force with Scott
County:
Add Delete
Fran Bohlke
Judy Chirpich
Jill Deboer
Ray Fowler
John Hedman
Patricia Hoffman
Katie Moras
Angela Olson
Sarah Oxborough
Jennifer Polman
Julie Ruelle
Zachary Synstegaard
Troy Tripp
Constance Will
Fiscal Impact: N/A

AGENDA #8.1
ORIGINATING DEPARTMENT: University of Minnesota CONSENT AGENDA: Yes No
Extension
PRESENTER: Commissioner Beard,
Extension Committee ATTACHMENTS: Yes No
Representative
PROJECT: TIME REQUESTED: 5 Minutes
ACTION REQUESTED: Recognition of the 2017 Scott County Farm Family of the Year OLoughlin
Farms LLC

Budget Change

Denied: Jennifer Schwarz
Tabled: Pam Selvig
Other:
Deputy Clerk :
Date:
The purpose of this request is to recognize the 2017 Scott County Farm Family of the Year OLoughlin Farms
LLC.
The Farm Family Recognition Program honors farm families throughout Minnesota for their contribution to the
agriculture industry and their local communities. The Program has existed for over twenty years and has been
sponsored and coordinated by the University of Minnesota Extension, the College of Food, Agricultural and
Natural Resource Sciences and the College of Veterinary Medicine.
OLoughlin Farms of Shakopee was settled in 1856 by Dennis and Margaret OLoughlin. The farm consisted of
162 acres and four cows. Margaret did most of the farming and cared for nine children while Dennis fought in
the Civil War. Over the years, the farm continued to expand and be passed down. Three generations later, Ray
and Odelia OLoughlin took over the farm. They built a new barn in 1940 and milked 30 cows.
Their son, John, and his wife, Maryann, then took over the operation and expanded the herd. John and
Maryanns sons, Tim and Steve, came back to the farm to farm with their father. When John died in 2014, Tim
and Steve, along with their families, continued on.
The families currently milk 350 Holsteins on two farm sites. Steers are raised from birth to finishing. The
OLoughlins grow corn, soybeans, oats, wheat and alfalfa on 4,400 acres.
Tim and his wife, Jody, have three daughters, Erica, Lexi and Ashlyn. Steve and his wife, Joanne, have two
children, Robert and Keri. Maryann still lives on the farm.
The OLoughlins are members of the Dairy Herd Improvement Association and the Minnesota Holstein
Association. They are involved with the Scott County Dairy Ambassador program. The families are big
supporters of the Shakopee Area Catholic School Community and enjoy giving farm tours for area groups
including schools and church groups and international visitors. All the OLoughlin children have been involved
in 4-H over the years. Jody is a leader with the Shakopee 4-H Club.
Fiscal Impact: None

AGENDA #9.1
ORIGINATING DIVISION: Administration
ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: 45 minutes
ACTION REQUESTED: Conduct a Closed Attorney/Client Session at 9:15 a.m. to Brief the County
Board on the Mildred Sponsel Testamentary Trust Litigation

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to conduct a closed attorney/client session at 9:15 a.m. to brief the County
Board on the Mildred Sponsel Testamentary Trust litigation.
Fiscal Impact:
None
AGENDA #10.1
MEETING DATE: DECEMBERT 19, 2017
ORIGINATING DIVISION: Health and Human

ORIGINATING DEPARTMENT: Services CONSENT AGENDA: Yes No
PRESENTER: Barb Dahl, Social Services
Director ATTACHMENTS: Yes No
ACTION REQUESTED: Approve a Master Agreement With Canvas Health Inc. and an Attachment to
Provide Adult and Childrens Mobile Mental Health Crisis Response

Budget Change

Denied: Pam Selvig
Tabled: Barb Dahl
Other: Danielle Fox
Suzanne Arntson
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the Master Agreement with Canvas Health Inc. and an
Attachment, to provide 24 hour mobile mental health crisis response, seven days a week.
Under this Agreement Canvas Health Inc. will begin providing mental health mobile response services for Scott
County starting April 2, 2018.
For approximately twenty years, Scott County has collaborated with Carver County for mobile mental health
crisis response with Carver County providing the staffing and response for calls made to the program. The goal
of a mobile crisis response is to help someone who is experiencing a mental health crisis to cope with the crisis
and stay in his or her own home or in the community. During 2016, 236 individuals in Scott County received
face-to-face intervention services from the mobile crisis team and the same team received 782 crisis
phone calls. Of the individuals served by face-to-face services, 132 of those individuals were adults, 104 were
children, and the primary reason for a crisis assessment was suicide attempt.
As both Carver County and Scott County continue to grow, so do the needs surrounding mental health.
Through conversations with local stakeholders that included law enforcement, community members, local
hospitals, and Scott County staff and by evaluating program data, it was determined that Scott County needed
a new mobile crisis response solution. Furthermore, Minnesota State Statute 245.991 requires that a County
Board must provide or contract for crisis services 24 hours a day, seven days a week to meet the needs of
children and adults in the County experiencing a crisis.
Due to this, on July 19, 2017 a Request for Proposal (RFP) was issued for Adult and Childrens Mobile Mental
Health Crisis for Scott County. The RFP outlined the scope of work required for the service based on the
needs and requirements of the program and followed Scott Countys standard process. Two vendors
responded: Canvas Health, Inc. and Thrive Behavioral Network. It was determined that based upon the
functionality included in the proposals submitted, reference checks completed, and cost that Canvas, Inc.
provided the best operation that would meet the needs and direction of the County.
Canvas Health Inc. is one of the largest community mental health centers in Minnesota and has been in
operation since 1968. They currently provide mobile mental health crisis services in several metro counties
with excellent results. Due to their experience providing this service, they possess a comprehensive
understanding of critical program components that include crisis intervention services, crisis stabilization
services, and a crisis call center. In addition, they have demonstrated a willingness to partner with the County
to help better support Scott Countys mental health mobile crisis needs. One example of their ability to partner
is their willingness to co-locate their team at the Scott County Law Enforcement Center and dedicate this team
solely to Scott County residents. This is a significant operational change compared to the current model.
The Attachment between Canvas Health, Inc. and Scott County will authorize Canvas Health, Inc. to provide
24-hour mobile mental health crisis response, 7 days a week in Scott County beginning April 2, 2018 through
December 31, 2018.
Fiscal Impact:
No fiscal impact. Total expenses associated with this Agreement include a not to exceed amount for Canvas in
the amount of $353,750. Approximately $250,762 of this will go directly to crisis response staff staffing.
$34,143 will be for phone coverage at night and on the weekend along with on-call staffing. The remaining
costs will be used for expenses associated with administration, marketing, and program operations (supplies,
marketing, and cell phones). Scott County will also be co-locating the team on the 3rd floor of the Law
Enforcement Center at no cost to Canvas. Funding for this Attachment will be paid for through a grant
allocation from the Department of Human Services, insurance billing, and $11,500 in County levy that has
been included in the 2018 budget.
AGENDA #11.1
PRESENTER: Perry Mulcrone
ATTACHMENTS: Yes No
PROJECT: Fiber Agreement TIME REQUESTED:
ACTION REQUESTED: Adopt Resolution 2017-184; Authorizing Entering Into an Agreement With
Access Network for Use and Management of Scott County Fiber Assets

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to Adopt Resolution 2017- 184 authorizing entering into an Agreement with
Access Networks for the Use and Management of Scott County Fiber Assets.
One of the needs and collaborative initiatives identified by the Scott County Board and the Scott County
Association for Leadership and Efficiency (S.C.A.L.E.) was the development of a secure, scalable and robust
communications network. On January 23, 2007; the County Board of Commissioners gave approval for the
final design and construction of the infrastructure for Scott Countys fiber optic backbone to facilitate
communication, collaboration and resource sharing.
At that time, the Board of Commissioners adopted the following strategies as related to communication and
broadband infrastructure within Scott County:
1. Development of trusted communication and information network(s) locally, regionally,

nationally (blueprint for interoperability)
2. Access to broadband fixed and mobile platforms (blueprint for infrastructure)
3. Industry direction, standards or guidelines applicable to interoperable communication and

information systems (blueprint for exchange)
4. Facilitation of cooperation and coordination among the related local and regional organizations
and private companies necessary to maximize shared benefits and reduce unnecessary duplication of
efforts and expense
Since adopted in 2007, the County has worked to develop infrastructure and public / private partnerships to
improve access to broadband (fixed and mobile platforms); and, has developed infrastructure to major
colocation facilities in Minneapolis and Omaha as well as entering into agreements with Zayo, Integra, Jaguar,
and Neutral Path to enhance broadband services.
Access Networks is a competitive local exchange service provider with extensive knowledge related to the
Countys fiber assets and network and the management, provisioning, and documenting of fiber assets in
general.
This agreement would further enable educational institutions (K-12, Colleges, Universities and Libraries) to
access affordable broadband services and exchange information and services in a collaborative manner;
promote economic development throughout the County; and, provide more open access to the Countys fiber
backbone to drive added services and options in underserved areas of the County. In addition, the agreement
would develop a public / private partnership for the management of the Countys fiber assets. As a part of this
agreement:
Scott County would:
a. Provide Access Networks 4 strands of Fiber on the Regional Fiber Network Ring for the following
purposes: two (2) strands used to support economic development, enterprise, schools, and
government agencies in Scott County; and, two (2) strands will be used for long haul transport.
b. When available, provide Access Networks two (2) redundant transport paths to the 511 Building in
downtown Minneapolis capable of 10 Gbps and expandable to 100 Gbps
c. When available, provide Access Networks two (2) 10G paths to Omaha expandable to two 100G waves
in future.
d. Provide for maintenance and any relocation for Scott County's fiber network.
e. If requested, and available, provide Access space, security clearance, and power at County owned
assets to include but not limited to towers, ducts, huts, and facilities for Access equipment; provided
the equipment does not violate another existing County agreement or policy.
f. Provide Access Networks with data, maps, and other information necessary to facilitate management of
the Countys fiber assets.
g. As available, provide maps of underserved or target areas for increased bandwidth.

h. Pay all charges related to the maintenance, relocation, expansion of network and its right to use
agreements with other parties
Access Networks would either individually or through a partner/provider provide, as directed by the County,
provide the following professional services:
a. Assistance with annual planning and documentation for fiber projects to include any needed
relocations; said planning to include, expense planning with Cities, County, and the State wherein the
County fiber exists to update the FRIP (Fiber Relocation Improvement Plan) for planned relocates in
the next 5 years.
b. Assist with fiber architecture use planning arising from collaboration efforts with cities, entities, Schools,
neighboring counties, providers to plan the physical connections and routing to achieve desired results.
c. Assist and work with County Administration to develop, as needed, Memorandums of Understanding;
or other agreements to document agreements between Scott County and other entities (public or
private) relative to fiber use and responsibilities. Access Networks will also assist with developing a
template for standard level agreements.
d. Develop and maintain Visio Network Diagrams arising from fiber architecture planning for
documentation and to be uploaded into the GIS Fiber Portal. Access will bill Scott County at current
rate for modifications of drawings at a hundred dollars per splice.
e. Update Splice Diagrams and fiber run information to be placed in the Scott County GIS Fiber Portal
through Scott County GIS Staff.
f. Work with the Countys designated individual to develop the annual projected Fiber Operational Budget.
g. Manage the Fiber Allocation Spreadsheet and ensure capacity planning and use of the Countys
backbone and lateral fiber strands.
h. Monitor and manage existing contracts with the State, private providers, counties and other entities to
ensure compliance of those contracts and existing County Procedures.
i. Work with private providers to help further their initiatives through fiber allocation and lease when fiber
capacity is available.
j. Serve as the Countys representative and fiber expert and provide fiber consultative services to
collaboration partners such as high-level estimates, attend meetings, provide fiber use planning,
develop collaboration opportunities, etc.
k. To the extent possible develop and drive open access and increased broadband availability and use in
underserved and unserved areas of the County (as defined by the MN Broadband Office) either directly
or by enticing providers to provide high broadband and triple play services to those areas where it does
not violate existing agreements.
l. To the extent possible assist in promoting and enabling economic development in Scott County through
partnership with the First Stop Shop and assisting developers and the County to leverage the Countys
extensive fiber infrastructure.
m. Manage and provide continuous quality improvement of the Countys documentation of as-builts and
other documentation including other providers fiber in the Scott County GIS Fiber Portal.
n. Gov2Cloud Direct Connectivity: Provide Scott County with access to one 100 Mbps port to the
Gov2Cloud cloud platform; thereby allowing the County to direct connect to leading cloud and SAAs
providers.
o. Pay all costs incurred, per hand hole location, for any splicing of use fibers.
p. Provide and be responsible for any equipment needed to utilize the fiber or capacity provided within this
agreement.
Fiscal Impact:
None (It should be noted that this agreement may provide added future revenues to the County for relative to
private providers use and lease when fiber capacity is available.)

RESOLUTION NO. 2017-184; AUTHORIZING ENTERING INTO AN AGREEMENT WITH

ACCESS NETWORK FOR USE AND MANAGEMENT OF SCOTT COUNTY FIBER ASSETS
WHEREAS, on January 23, 2007 the Scott County Board of Commissioners gave approval for the final
design and construction of the infrastructure for Scott Countys fiber optic backbone to facilitate
communication, collaboration, and resource sharing; and
WHEREAS, at that time, the Board of Commissioners adopted strategies as related to communication
and broadband infrastructure within Scott County which included access to broadband fixed and mobile
platforms (blueprint for infrastructure); and
WHEREAS, the County has developed infrastructure to major colocation facilities as well as entered
into agreements with private providers to enhance access to broadband services; and
WHEREAS, the County has been working with Access Networks Inc. to develop an Agreement for the
use and management of Scott Countys fiber assets; and
WHEREAS, entering into an Agreement with Access Networks Inc. would further enable educational
institutions to access affordable broadband services and exchange information and services in a collaborative
manner, promote economic development, provide a more open access to the Countys fiber backbone, provide
added services and options in underserved areas, and provide assistance to the County with the management
of the Countys fiber assets.
NOW, THEREFORE BE IT RESOLVED, by the Board of Commissioners in and for the County of Scott,
Minnesota, hereby authorizes the Chair of the Board and the County Administrator to enter into a Professional
Services Agreement with Access Networks Inc. for use and management of Scott County fiber assets subject
to approval of the County Attorneys Office as to form.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
copy of a resolution with the original minutes of the proceedings of the Board of County Commissioners, Scott County, Minnesota, at their session held on the 19th
day of December, 2017 now on file in my office, and have found the same to be a true and correct copy thereof.
AGENDA #12.1
ORIGINATING DEPARTMENT: Community Corrections CONSENT AGENDA: Yes No
PRESENTER: Tim Cleveland Director
Community Corrections ATTACHMENTS: Yes No
PROJECT: TIME REQUESTED: 10 Minutes
ACTION REQUESTED: Approve the 2018-2019 Community Corrections Comprehensive Plan

Budget Change

Denied:
Tabled: Pam Selvig
Other: Tim Cleveland
Deputy Clerk :
Date:
The purpose of this agenda item is to approve the 2018-2019 Community Corrections Comprehensive Plan.
In 2006, Scott County became a Community Corrections Act County where all probation services are
administered at the County level. The Community Corrections Act, Minnesota Statue 401.01, authorizes the
Commissioner of Corrections to make grants available for counties that develop, implement, and operate
community-based correctional services. To receive funding, the Community Corrections Act requires counties
to submit a Comprehensive Plan to the Commissioner of Corrections every two years.
The purpose of the Comprehensive Plan is to demonstrate to the Commissioner of Corrections substantial
compliance with the standards established by the Community Corrections Act and policies and procedures
governing the services prescribed by the Commissioner. Additionally, it displays to the County Board the
Community Corrections Departments plan to meet its mission of enhancing and promoting public safety,
assisting victims of crime, and reducing offender recidivism.
The 2018-2019 Scott County Community Corrections Comprehensive Plan was reviewed by the Community
Corrections Advisory Board and the Minnesota Department of Corrections. A copy of the Comprehensive Plan
is available from the Deputy Clerk to the Board.
Fiscal Impact:
No fiscal impact. Upon approval of the Comprehensive Plan by the County Board and the Minnesota
Department of Corrections, Scott County receives an annual subsidy funding to offset corrections costs based
on the Community Corrections formula per Minnesota State Statue 401.10 which is included in the 2018
Community Corrections budget. For fiscal year 2018-2019, the subsidy to Scott County is $1,341,006 and is
included in the 2018 budget.
AGENDA #12.2
PRESENTER: Lezlie Vermillion
ATTACHMENTS: Yes No
PROJECT: CIP TIME REQUESTED: 15 minutes
ACTION REQUESTED: Conduct a Public Hearing at 9:30 a.m. to Receive Comments Regarding the
2018-2022 Capital Improvement Program

Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this request is to conduct a public hearing at 9:30 a.m. to receive comments regarding the
2018-2022 Capital Improvement Program as part of the 2018 budget approval.
The Board set this public hearing date and time on November 21, 2017, and public notice was published in the
Belle Plaine Herald on November 29 and December 6 and 13, 2017.
Minnesota Statues Chapter 373.40, requires a public hearing prior to the adoption of the Capital Improvement
Program if there is an intent to use bonding dollars within the five year program.
Following the hearing, the Board will consider adoption of the 2018-2022 Capital Improvement Program as part
of the 2018 budget approval.
Fiscal Impact:
None
AGENDA #12.3
ORIGINATING DEPARTMENT: Budget CONSENT AGENDA: Yes No
Budget Office
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-177; Setting the Scott County, Minnesota Gross
Levy for Taxes Payable in the Year 2018 in the Amount of $71,248,965 Less
$5,555,965 Certified Property Tax Aids for a Net Levy of $65,693,000

Budget Change

Denied:
Tabled: Cindy Geis, County Auditor
Other: Steve Jones, Principal Financial Analyst
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-177 setting the Scott County, Minnesota levy
for taxes payable in the year 2018.
A 2018 Proposed Budget and Tax Meeting was held December 5, 2017 where a presentation of the budget
and levy recommendation was made by the Scott County Budget Team. Prior to the meeting, numerous
discussions and deliberations were held with division managers and staff regarding the 2018 budget
concerning County priorities based on the Countys vision, mission, and strategic initiatives. A budget
workshop with the Board was held to establish parameters and direction for the 2018 budget.
Staff is recommending a 2018 levy of $65,693,000 which represents an increase of 3.19% over the 2017 levy.
The current projections show the average house would see an increase of $31.69 on their taxes.
Fiscal Impact:
The proposed 2018 levy of $65,693,000 would be an increase of 3.19% over the 2017 levy.

RESOLUTION NO. 2017-177; SETTING THE SCOTT COUNTY, MINNESOTA GROSS LEVY
FOR TAXES PAYABLE IN THE YEAR 2018 IN THE AMOUNT OF $71,248,965
LESS $5,555,965 CERTIFIED PROPERTY TAX AIDS FOR A NET LEVY OF $65,693,000
WHEREAS, the Scott County Budget Team conducted a series of budget reviews and a County Board
Budget Workshop established the parameters and objectives of the budgets for the several offices,
departments, and agencies in the County as they apply to categorical levy funds set out in the law.
Minnesota, that pursuant to the provisions of Minnesota Statutes 275.065, subd. 6, the following levies for the
County funds and in the amounts below, be and hereby are duly levied upon the real and personal property of
said County for the year taxes payable in 2018, for the operation and maintenance of 2018 budgets for Scott
County offices, department and agencies:
Fund Gross Levy Program Aid Net Levy Agency or Purpose
General Government $ 57,730,808 $ 5,555,965 $ 52,174,843 General Government Offices

Capital Improvement 1,895,501 - 1,895,501 Capital Improvement Program
Debt 6,432,229 - 6,432,229 Debt Services
Road & Bridge
Construction 4,490,427 - 4,490,427 Road Construction
Retiree Health Insurance 700,000 - 700,000 Retiree Health Insurance
Total Levy $ 71,248,965 $ 5,555,965 $ 65,693,000
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #12.4
ORIGINATING DEPARTMENT: Budget Office CONSENT AGENDA: Yes No
ATTACHMENTS: Yes No
ACTION REQUESTED: Adopt Resolution No. 2017-178; Approving the 2018 Budgets for Scott
County, Minnesota, Offices, Departments and Agencies

Budget Change

Denied:
Tabled: Cindy Geis, County Auditor
Other: Steve Jones, Principal Financial Analyst
Deputy Clerk :
Date:
The purpose of this agenda item is to adopt Resolution No. 2017-178 approving the 2018 budgets for Scott
County, Minnesota, Offices, Departments, and Agencies.
This Resolution establishes the individual department budgets based on the overall 2018 budget and levy
amounts.
The Budget/Levy has been presented at numerous workshops, discussions, and deliberations with County
Board members, division managers and staff regarding the 2018 budget concerning County priorities based on
the Countys vision, mission and strategic initiatives. In addition, the 2018 Proposed Budget and Tax Meeting,
was held on December 5, 2017, where a presentation of the preliminary budget and levy recommendation was
made by the Scott County Budget Team and comments and recommendations were brought forward by
citizens.
Staff is recommending a 2018 total budget of $179,311,960.
Fiscal Impact:
The resolution establishes the 2018 budget of $179,311,960.


RESOLUTION NO. 2017-178; APPROVING THE 2018 BUDGETS FOR SCOTT COUNTY,
MINNESOTA, OFFICES, DEPARTMENTS, AND AGENCIES
WHEREAS, 2018 budgets for several offices, departments, and agencies have been reviewed by the
Scott County Budget Team and at a County Board Budget Workshop in accordance with the budget
procedures set out therefore; and
WHEREAS, in keeping with MN Statute 475.61, requiring an additional 5 percent levy in the Debt Fund
sufficient funds in the Debt Fund remove the need to levy an additional five percent in the Debt Fund.
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners in and for the County of Scott
County, Minnesota, that upon the recommendation of the Scott County Budget Team, the 2018 budgets for
Scott County offices, departments and agencies, be and hereby approved to wit:
County
Gross Program 2018 2018
Levy Aid Revenue Expense
General Government $ 57,730,808 $ 5,555,965 $ 42,888,447 $ 100,803,780

Capital Improvement 1,895,501 - 1,072,900 8,647,448
Debt 6,432,229 - 6,432,229
Road & Bridge Construction 4,490,427 - 37,315,721 62,511,517
Retiree Health Insurance 700,000 - - 700,000
Law Library - - 216,986 216,986
TOTALS $ 71,248,965 $ 5,555,965 $ 81,494,054 $ 179,311,960


GENERAL GOVERNMENT FUND BUDGET BY OFFICE/DEPARTMENT/AGENCY
County
Levy Aid Revenue Expense
Accounting $ 1,867,207 $ - $ 47,000 $ 1,914,206

Administrator 491,986 - 68,960 612,946
Adult Services -576,567 - 3,248,222 2,671,657
Agricultural Society 107,000 - - 107,000
Budget Allocations -1,081,797 5,555,965 1,950,855 689,058
Building Inspections -159,347 840,750 630,403
Chemical Dependency 370,630 - 291,521 662,151
Children's Services 1,485,488 - 2,941,633 4,427,121
Child Support 360,447 - 1,405,717 1,766,166
Community Corrections Field 2,181,158 - 1,793,680 3,974,839
County Attorney 4,089,254 - 1,490,185 5,579,441
County Commissioners 340,024 - 415,000 755,023
Court Administration 380,614 - 232,938 613,552
Customer Service 171,924 - 729,300 901,225
Day Care Licensing 614,745 - 57,152 671,898
Developmental Disabilities 1,060,897 - 1,435,852 2,496,750
Elections & PCS Admin 520,054 - 10,000 520,054
Employee Relations 1,392,308 - 116,646 1,508,954
Employment & Training 67,984 - 599,095 667,079
Environmental Health - - 1,805,600 1,749,324
Enterprise Business Technology 1,053,534 - 1,053,534
Extension Services 321,354 - 36,598 357,953
Facilities Management 1,618,044 - 1,095,664 2,713,711
Facilities Regional Training Facility 357,522 - - 357,523
Fleet Management 655,494 - 21,408 676,904
Fraud 7,909 - 98,498 106,407
GIS 579,283 4,000 583,433
Highway Operations 1,131,729 - 4,438,594 5,570,325
Historical Society 140,000 - - 140,000
Human Services Business Center 1,064,260 - - 1,064,261
Human Services Finance 646,303 - 6,700 653,005
Human Services Management 885,069 - 40 885,109
Income Maintenance/Managed Care 1,020,034 - 2,727,022 3,747,058
Information Technology 3,941,525 - 19,608 4,308,725
Juvenile Alternative Facility 780,843 - 528,005 1,308,848
Library 2,910,114 - 349,511 3,323,455
Management and Budget 1,465,605 - - 1,465,604
Medical Examiner 314,978 - - 314,978
Mental Health Adult 1,242,729 - 1,091,435 2,334,166
Mental Health Children 735,217 - 391,153 1,126,371
Mental Health Center 849,988 - 2,693,064 3,543,052
MFIP 48,650 - 503,575 552,224

Natural Resources 88,848 - 195,025 249,194

Parks and Trails 1,268,654 - 327,800 1,619,678
Planning & Analysis 955,447 42,000 997,449
Program Delivery 2,639,958 - 90,000 2,851,961
Public Health Program 726,132 - 1,318,352 2,044,483
Records and Surveyor 301,046 - 1,234,000 1,320,941
Sheriff 14,281,890 - 2,070,560 16,270,729
Program Support 585,713 - 95,500 681,213
Taxation 904,041 - 1,179,770 2,083,810
Transit -155,133 - 2,637,351 2,482,219
Treatment Court -133 116,000 319,349
Veterans Services 343,817 - 19,800 363,618
Zoning Administration 336,335 - 77,308 413,643
TOTALS $57,730,808 $5,555,965 $42,888,447 $100,803,780
CAPITAL IMPROVEMENT PROGRAM FUND

County
Levy Aid Revenue Expenses
Total Capital Improvement Program $1,895,501 $ - $1,072,900 $8,647,448
DEBT FUND
County
Total County Debt Fund $ 6,432,229 $ - $ - $6,432,229
ROAD & BRIDGE CONSTRUCTION FUND

County
Total Road & Construction Fund $ 4,490,427 $ - $37,315,721 $62,511,517

RETIREE HEALTH INSURANCE FUND

County
Total Retiree Health Insurance Fund $ 700,000 $ - $ - $700,000
LAW LIBRARY FUND

County
Total Law Library Fund $ - $ - $216,986 $216,986
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
thereof.
AGENDA #13.1
ORIGINATING DEPARTMENT: Employee Relations CONSENT AGENDA: Yes No

PROJECT: --- TIME REQUESTED: 10 Minutes
Adopt Resolution No. 2018-183; Approving the Summary of Performance

ACTION REQUESTED: Evaluation and Establishing the 2018 Salary for County Administrator Gary
Shelton and Rescinding Resolution No. 2017-005

Budget Change

Denied:
Tabled:
Gary Shelton, County Administrator
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to summarize the closed Board session that was held on December 5,
2017, during which County Administrator Gary Sheltons 2017 performance was evaluated and the setting of
his 2018 salary was discussed.
It is the policy of Scott County that fair and equitable compensation shall be provided to employees for services
rendered and employees shall be provided competitive rewards for achievement.
On December 5, 2017, the Board met in closed session to review and evaluate Mr. Sheltons 2017 job
performance. Mr. Shelton provided an overview of his efforts and progress made toward goals and outcomes
as articulated and established in strategies and priorities set by the County Board during the prior years
evaluation process.
Mr. Shelton summarized the direction and goals as set out for his position as follows:
Boards focus and direction over my tenure:

Provide long term fiscal stability while minimizing tax impacts
Provide the level of services necessary to meet mandates and citizen expectations
Support economic development and job creation
Maintain and support positive, respectful, and productive intergovernmental relations
Maintain a positive, respectful, and service-oriented work culture
Specific areas discussed in December 2016; and, noted for focus:

Understanding perspective and priorities of newly seated commissioners
Continued implementation of Priority Based Budgeting (PBB) process and practices
Maintaining and strengthening partnerships with new personnel in area agencies and organizations
Maintaining organizational efficiencies and keeping taxes low
Supporting the Employer of Choice workplace environment and the strategy of recruiting and
maintaining a quality professional workforce, enabling technology, and fostering creative thinking
Overall comments by Board members were that Mr. Shelton is doing an exemplary job as County
Administrator. Mr. Shelton has played a key and vital role in effectively implementing tactics and strategies to
move the County Boards goals forward. The Board recognized the County is headed in a positive direction
fiscally, operationally, and organizationally. Conversation specific to the above named focus areas included:
1. Understanding Perspectives and Priorities of Newly Seated Commissioners

Mr. Shelton works diligently to hear the voices of each Commissioner and to set strategies to meet
the collective need. Fiscal sustainability while keeping tax rates low and service quality high has
been what is heard. Evidenced by a recently sustained AAA bond rating, the fact the tax rate has
decrease more than 5% since Mr. Shelton became Administrator, and Citizen Survey ratings of good
or excellent in regard to staff, Mr. Shelton is fulfilling his role in understanding the Board.
2. Implementing PBB The Board was integrated into the use of PBB tools and discussions to
advance sound decision-making around the use of resources toward established outcomes. This
was done both through the metrics and measures provided as part of budget discussions as well as
through bringing Scott County Delivers to monthly Board meetings.
3. Intergovernmental Relations Mr. Shelton spends considerable time and effort to ensure relations
with others in the community, including cities, townships, the CDA, the SMSC, school districts, the
park district, etc. are strong. SCALE and the several intergovernmental strategy groups that have
spawned from it is testament to the work he has done and on which he will continue to focus in 2018.
4. Implementing Organizational Efficiencies and Maintaining a Productive Work Culture As a
service industry it is important to understand how citizens rate the services they receive. In the
recent workshop Mr. Shelton provided slides showing:
SC employees scored 84-85-91% on Responsiveness, Courtesy, and Knowledge, respectively.

In informing residents, 64% of citizens said SC is good or excellent.
In the 2017 SC employee engagement survey 80% said they would recommend SC as a great
place to work. (Review Qs high to low).
It was recognized that under Mr. Sheltons leadership a number of actions are completed or underway
to keep the workplace evolving and moving forward for the benefit of staff and citizens alike. A few
items named include:
Modern benefit hub launched
CAMA and City-View projects in process to enhance mobility
Incorporation of Windows 10 and deployment of tools for use by staff in the community
Space Study completed with recommendations for a 2040 vision being brought forward to the
Board, staff, and public
Mr. Shelton was asked to continue in his Chief Executive Officer role in the direction we have been
headed. It was noted that with two new Board members in 2017, Mr. Shelton will want and need to
spend some time understanding their perspectives and priorities. Areas of focus for Mr. Sheltons
2018 include:
1. Implementing a Debt Management Policy

2. Continuing to foster collaborative government through positive intergovernmental relations with City and
Township elected and appointed officials by regularly reaching out to, meeting with, and/or otherwise
exchanging ideas on matters that involve and interest all of us.
3. Succession Planning Activities with leaders within the Scott County organization. Mr. Shelton has
indicated he will be retiring in Fall 2019. Mr. Shelton has tremendous skill in government leadership
and vast organizational knowledge to share with others. The Board asks that concerted time and effort
be spent on transition planning and imparting these things on those who will remain after he has gone.
Areas of emphasis include, but are not limited to: budget planning, modeling, and the PBB vision;
legislative what to watch and strategy; organizational strategy; and labor management relations and
philosophy.
4. Commissioners asked to ensure monthly Chair/Vice Chair and 1:1 meetings are held with each of them
throughout 2018 so they may stay informed and engaged with the complex activities of the County.
In a continuing effort to maintain competitive and equitable compensation for the County
Administrator, it was determined Mr. Sheltons salary rate for 2018 will be set at $167,138, which
represents a 2.05% increase over 2017. In addition, Mr. Shelton shall maintain a $4,200 annual car
allowance.
Resolution No. 2017-005 shall be rescinded.
Fiscal Impact:
$3,360

RESOLUTION NO. 2017-183; APPROVING THE SUMMARY OF PERFORMANCE

EVALUATION AND ESTABLISHING THE 2018 SALARY FOR COUNTY ADMINISTRATOR
GARY SHELTON AND RESCINDING RESOLUTION NO. 2017-005
WHEREAS, it is the policy of Scott County that fair and equitable compensation shall be provided
to employees for services rendered, and employees shall be provided competitive rewards for
achievement; and
WHEREAS, on December 5, 2017, the Scott County Board met in a closed session to review and
evaluate Mr. Sheltons performance; and
WHEREAS, Scott County Board members recognized Mr. Sheltons success in leading the
organization forward based on established priorities, strategies, and goals; and
WHEREAS, overall comments were that Mr. Shelton is doing an exemplary job as County
Administrator in a complex public-sector organization; and
WHEREAS, the Board would like Mr. Shelton to continue in his Chief Executive Officer role in the
direction we have been headed.
NOW, THEREFORE, BE IT RESOLVED, that County Administrator Sheltons salary shall be

$167,138, which represents a 2.05% increase over 2017, and he shall maintain a $4,200 car allowance.
BE IT FINALLY RESOLVED, that Resolution No. 2017-005 is rescinded.
COMMISSIONERS VOTE
State of Minnesota)
County of Scott )
Minnesota, at their session held on the 19th day of December, 2017, now on file in my office, and have found the same to be a true and correct copy
thereof.
AGENDA #18.1
County Administration CONSENT AGENDA: Yes No
PRESENTER: Various ATTACHMENTS: Yes No
PROJECT: Scott County Delivers TIME REQUESTED: 60-90 minutes
ACTION REQUESTED: Receive Information on Scott County Delivers Topic: Treatment Court
County Attorney Review Finance Review

CONTRACT/POLICY/GRANT: FISCAL:
Risk Management Review Budget Change

Denied:
Tabled:
Other:
Deputy Clerk :
Date:
The purpose of this agenda item is to receive information on Scott County Delivers topic: Treatment Court.
Scott County Delivers is a discussion on the performance outcomes of programs and if they are meeting goals.
This will lead to informed discussions regarding programs and overlaps between them. Scott County Delivers
and the use of outcome measures supported by performance measures leads to dialogue between the
organization and how to improve results through various mechanisms.
Materials including an overview of the program, outcomes, and measures are attached.
Fiscal Impact: None

Scott County Board 12/19/17 Agenda

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AGENDA

(2) AMENDMENTS TO THE AGENDA

(3) APPROVE MINUTES OF DECEMBER 5, 2017 COUNTY BOARD MEETING

(5) RECOGNITION OF INTERESTED CITIZENS

(6) NEW EMPLOYEE WELCOME

(7) CONSENT AGENDA

Commitment: Developing a High Quality Workforce That is Dedicated to Advancing a Safe,

(8) PARTNERSHIP: ALIGNING EXISTING RESOURCES, VOLUNTEERS AND PROGRAMS TO

(9) STEWARDSHIP: ENSURING THE RESPONSIBLE AND STABLE INVESTMENT OF TAXPAYER

(10) CUSTOMER SERVICE: CREATING A CUSTOMER EXPERIENCE THAT IS RESPECTFUL,

(13) COMMITMENT: DEVELOPING A HIGH QUALITY WORKFORCE THAT IS DEDICATED TO

(14) COMMITTEE REPORTS AND COMMISSIONER UPDATES

(15) COUNTY ADMINISTRATOR UPDATE

(16) RECESS FOR ATTORNEY/CLIENT MEETING

(17) RECESS FOR ROOM RECONFIGURATION

January 2, 2017 Regular Annual County Board Meeting 9:00 a.m.

(2) County Staff Present:

(3) Guests Present:

(4) Media Present:

D. Commissioner Ulrich moved, seconded by Commissioner Wolf to approve estimate of just

N. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize the Memorandum of

O. Commissioner Ulrich moved, seconded by Commissioner Wolf to authorize a Memorandum of

P. On the recommendation of the County Administrator, Commissioner Ulrich moved, seconded by

Motion carried unanimously.

(9) Committee Reports and Commissioner Updates:

(10) County Administrator Update:

THREE RIVERS PARK DISTRICT BOARD OF COMMISSIONERS

JOINT BOARD MEETING MINUTES

Park District Commissioners Present:

Park District Staff Present:

Scott County Commissioners Present:

Scott County Staff Present:

The agenda was approved by both Boards by unanimous consent.

A. 2017 Partnership Initiatives and 2018 Work Plan

B. 2018 Three Rivers-Scott County Partnership Budget

All ayes, no nays, MOTION ADOPTED

All ayes, no nays, MOTION ADOPTED

John Gunyou, Board Chair - Three Rivers

Michael Beard, Board Chair - Scott County

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

SCOTT COUNTY, MINNESOTA

Rezoning of 152.14 acres from A-1, Agricultural Preservation District

Criteria for Approval:

And noting that:

The Town Board of Belle Plaine recommended approval of the Rezoning.

Fiscal Impact: None

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

SCOTT COUNTY, MINNESOTA

Rezoning, Preliminary Plat, and Final Plat of Calmor Estates

Criteria for Approval:

And noting that:

Fiscal Impact: None

CONTRACT/POLICY/GRANT: County Attorney Review FISCAL: Finance Review

DEPARTMENT/DIVISION HEAD SIGNATURE: COUNTY ADMINISTRATOR SIGNATURE:

Approved: DISTRIBUTION/FILING INSTRUCTIONS:

Fiscal Impact: None

Rezoning, Preliminary Plat, and Final Plat of Nachbar Farm

Criteria for Approval: