Tally - Erp9 Notes

HISTORY OF TALLY
Tally is the most popular software in Accounts. Tally is India’s best financial and
Inventory management Accounting Software. Tally was invented by “Mr.Bhrath
Goenka” who was an Indian in the year 1988.
When he was invented the use of tally was 0%. But now it was increase to 80%. This
was completed developed by “private Limited Company” and the name it as “Tally
Solutions Private Limited”. Tally is both single & multi user . Single user is called as
Tally Server (or) Tally silver and Multi user is called as “Tally Gold”. Tally was
mainly used by three types of companies.
1. Financial Companies.
2. Manufacturing Companies.
3. Inventory Management Companies.
VERSIONS OF TALLY :-
1. The first version of Tally was 4.5 which was DOS (Disk Operating System)
based version which was released in the year 1988/
2. The second version of Tally was 5.0 which was WINDOW based version.
3. The third version of Tally was 5.4 for the above versions developed company
was Peutronics Pvt Ltd and this version was most successfully developed and
used a lot by different types of companies.
4. The fourth Version of Tally was 6.3 which include Sundry debtors & creditors.
In this version the company was changed into Solutions Pvt Ltd.
5. The fifth versions of Tally were Tally 7.2 which includes taxation (VAT, TDS,
CST,SST, Sales Tax, Income Tax, and Excise Duty) which was released in the
year 2005.
6. The sixth version of Tally was 8.1 which includes different types of languages
and released in the year 2006.
7. The seventh version is 9.0 which include Payroll (used to post the employees
data all similar topics of 7.2 versions. This version was released in the 2007.
1
TYPE OF ENTRIES SYSTEMS/ BOOK KEEPING
1. SINGLE ENTRY SYSTEM

2. DOUBLE ENTRY SYSTEM
1. Single Entry System

This method of accounting is not satisfied by some experts because
only one aspect of the transaction (either Dr/Cr) is to be recorded instead of two
aspects hence this system is called single enter system.
2. Double Entry System

In this every transaction takes place between 2 persons or 2 firms when
such transaction take place one person received the benefit and other person gives the
benefit’s these are inseparable benefits. Hence we cannot think of one person/firms
leaving another.
If one person is getting benefit means ultimately another person is giving the
benefit
In accounting the receiving of benefit is referred as debit and giving the benefit called
credit aspect
Thus the procedure of recording both debit and credit aspects related to business
transition is called double entry systems.
ACCOUNTS CLASIFICATION:-
In double entry book keeping system all the transactions are divided into 2
types pf a/c’s
Personal a/c and impersonal a/c’s Impersonal are further divided into 2 real and
nominal so totally 3 type of accounts
1. Personal Accounts
2. Real accounts
3. Nominal Accounts
2
1. PERSONAL ACCOUNTS:-
The accounts opened in the name of the natural person or artificial persons
Natural persons: - Created by god like Venkat, Mahesh, younus, Radha…Etc

Artificial persons: - Created by natural persons like Bank, Companies …Etc
Rules :-
Debit ----- The Receiver

Credit------The giver
2. REAL ACCOUNTS:-
The accounts opened in the name of assets or goods
Assets: - The are the items which are purchased to maintains our business
(or)
The are the properties of business like cash a/c furniture , Machinery, goodwill
…Etc
Goods :- these purchase for resale only
Rules :-
Debit ----- What Comes In

Credit------What Goes Out
3. NOMINAL ACCOUNTS:-
Opened in the name of expenses, Losses, incomes and Profit/ gains are known as
Nominal a/c
Exp:- Salary paid, Commission paid, Interest received , Rent received , Depreciation,
Bad debits …..Etc
Rules :-
Debit ----- All Expenses and Losses

Credit------All Incomes and Gains
3
To open Tally :-
Start ……….programs ……………..Tally .(Enter)
The first screen which appears by Tally window is shown below.
As soon as the window loads it displays the “Activation Form” box just “Esc” to exit
from that option.
Now the window appears as.
Button pallate
Title Area
Now the Tally window is displayed with some different options.
Title bar
Button pallate
Main Frame Area
Calculator area
4
Title Bar:
The top most bars which appear on the screen is Title Area hence it displays the name
of the application.
Title Area:
Below the Title bar it displays the Title Area in which the name “Tally”, company
“Tally Solutions Ltd’& some others options are displayed.
Gateway of Tally or Main Frame Area:

This part is the major part in which we have to work, this screen changes while
working with tally. Left side it displays the name of the company which is opened and
its financial period. Right side it displays the Company Info box or Gateway of Tally
box.
Calculator Area:
Below the main frame area is the calculator area in which we can do addition,
multiplication, subtraction, division ….Etc.
Button Bar/ Pallate:

Right side one vertical bar will appear it is called button bar in which all the
commands or short cut keys are displayed which are very useful while with tally.
How to create a New Company?

After opening the Tally at right side it displays the “Company Info” box select “Create
Company” option in the it and press.(E)
It displays one list in which all the company related details are asked fill all the details
of your company like company name, address ,e mail…Etc.
5
How to close the Company?
In “Company Info” select “Shut Company” option and press . Now the company
name will disappear at left side of the tally window .(Alt +F1)
How to open Existing Company?
In “Company Info” select Company” option and press > by this it displays the list of
all companies names which exists in the tally select your company from the list by
typing th name.( F1 )
Company Info------Select Company-------- Select Company Name
To change any details of the company select “Alter” option in “Company Info” and
press by this all details are displayed now we can change, after changing it must
“Accept “ at last.
Company Info -------Alter
6
How to delete the Company?
In “Company Info” Select “Alter” option and press

Now press “Alt + D” keys together it displays “Delete” press or Yes to delete again it
asks “Are you sure” press or YES to delete.
How to Give the Password to Company?
While creating the company you get “Use Security Control” option press YES. By this
it asks administrator name (i.e. user name) & password give it.
To change or remove this password use “Alter” option.
7
How to Hide the company Name in List of Companies?
While creating the company you “Tally Vault Password” by giving this password the
name of company is not displayed in select company list instead of displaying the
name it shows like[********].
To change this
Password
Select “Change Tally Vault” option in “Company Info” press and now enter the old
password , new password & confirm new password
By this another new company is created automatically with changing the password but
the total data is copied just only the password is changed.
How to Unhide the Company Name in List of Companies?
Open the hidden company first and select Change Tally Vault option here enter “only
old password” and leave blank at “new password” option one statement will appear
“This will Remove Encryption From your Data”.
Press . Now your company name is displayed.
How to give more passwords to the single company?
To give more passwords and users to single company select “Security Control” option
in company info and press now here select “Users and passwords” press now
here you can give the use passwords.
Note: In company info security is displayed when you give password to company
while creating the company (i.e. use security control option ) otherwise security
control option is not displayed.
8
How to Backup & Restore the company?
Generally other files like word excel, paint, PowerPoint….etc when deleted they are
stored in “Recycle Bin” when we delete Tally files those are not stored in it. For this
purpose the files which are important are backup . In case if deleted unfortunately can
be able to bring them back.
To back up a company
Select “back Up” option press it displays back up dialogue box here select the name
of the company which you want back up.
To restore the company
To restore the deleted company this is in back up select “Restore” option in company
info press now select the name press .
How to Split the Company Data?

If you want to check the balance sheet Profit and loss or cash book ….Or any other
reports either half yearly or quarterly (that means dividing the company’s data of 12
months into 2) we can use the ‘Split Company Data” option.
To split the data
Select “Split Company Data” option in company info and press .
Here give the data and month from where u wants to divide or split and press .
9
GATEWAY OF TALLY:
After creating the company at right side of the window ‘gateway of tally’ is displayed
this part is the major part where we can create group ledges, voucher stock items,
godowns, cost centers………Etc.
We can check report & print them,
This part is mainly divided in to 4 parts.
1 master
2 Transactions
3 Imports
4 Reports
As shown below
 1 Master
In this again we get 2 options
A. Accounting info
B. inventory info
A .ACCOUNTING INFO:
Her we can create ledges, group, voucher type, center &category….Etc.
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BALANCE SHEET GROUPS
EXAMPLE LEDGER A/C
LIABILITIES AMOUNT ASSETS AMOUNT
CAPITATAL A/C XXXX FIXED ASSETS XXXX

Mahesh Capital A/C XXXX Furniture A/C XXXX
Venkat Parter Capital A/C XXXX Machinery A/C XXXX
Neeraj partner Capital A/C XXXX Computer A/C XXXX
Drawings A/C XXXX Land A/C XXXX
Mahesh Drawings A/C XXXX Mobile A/C XXXX
Venkat Drawings A/C XXXX Building A/C XXXX
Reserve & surplus A/C XXXX Plant A/C XXXX
LOANS (LIABILITIES) XXXX CURRENT ASSETS XXXX
SECURED LOANS XXXX BANK A/C XXXX
Andhra Bank Loan A/C XXXX ICICI Bank A/C XXXX
Sri Balaji Finance Loan XXXX Axis Bank A/C XXXX
A/C
SBI Loan A/C XXXX Karur Vyasya Bank A/C XXXX
UNSECURED LOAN XXXX SBI A/C XXXX
A/C
Praveen Loan A/C XXXX LOANS AND XXXX
ADVANCES
Srinivas Loan A/C XXXX Laxman Loan A/C XXXX
Raju Loan A/C XXXX Rent Advance A/C XXXX
BANK OD (Over Draft) XXXX Kumar Loan A/C XXXX
Andhra bank A/C XXXX DEPOSITES XXXX
Indian Bank A/C XXXX SBH Fixed Deposite A/c XXXX
HDFC Bank A/C XXXX Andhra Bank Fixed XXXX
DepositeA/c
CURRENT XXXX Other Securities XXXX
LIABILITIES Deposite A/c
PROVISIONS XXXX Post office Fixed XXXX
Deposite A/C
Provisions For Baddebts XXXX CASH- INHAND XXXX
DUTIES & TAXES XXXX Branch Cash A/C XXXX
VAT (VALUE ADDED XXXX STOCK IN –HAND XXXX
TAX)
S T(Sales Tax) XXXX Raw Materials XXXX
E D(Excise Duty) XXXX Opening & Closing XXXX
Stock
C D (Coustom Duty) XXXX Work In Progress XXXX
GST (General Sales XXXX SUNDRY DEBTORS XXXX
Tax)Etc..
SUNDRY CREDITORS XXXX VENKAT A/C XXXX
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Anil A/C XXXX Anil A/C XXXX
Krishna A/C XXXX Ram A/C XXXX
Sunil Kumar A/C XXXX Santosh A/C XXXX
Ram & Travel A/C XXXX MISC EXEPENSES XXXX
SUNDRY CREDITORS XXXX XXXX
Branch Cash A/C XXXX XXXX
Branch Incomes…etc XXXX XXXX
PROFIT &LOSS A/C XXXX XXXX
Opening balance XXXX
Current Period XXXX
Trading And Profit & Loss A/c

Example Ledger A/c
PARTICULARS AMOUNT PARTICULARS AMOUNT
OPENING XXXX SALES A/C XXXX

STOCK
PURCHASE A/C XXXX Cash Sales A/c XXXX
Cash Purchase A/c XXXX Credit Sales A/c XXXX
Credit Purchase A/c XXXX (-) Sales Returns A/c XXXX
(-) Purchase Return XXXX
A/c
DIRECT XXXX DIRECT INCOME XXXX
EXPENSES
Wages A/c XXXX Sale of Scrap XXXX
Carriage A/c XXXX All Other Factory XXXX
Income
Factory Coal XXXX XXXX
Factory Power XXXX XXXX
Factory Water XXXX XXXX
Factory Fuel XXXX XXXX
Factory Gas XXXX CLOSING STOCK XXXX
All Other XXXX
Manufacturing
Expenses
GROSS PROFIT XXXX XXXX
INDIRECT XXXX GROSS PROFIT XXXX

EXPENSES
Salary Paid A/c XXXX INDIRECT XXXX
INCOME
Interest Paid A/c XXXX Rent Received A/c XXXX
Rent Paid A/c XXXX Interest Received A/c XXXX
Commission Paid XXXX Commission XXXX
A/c Received A/c
Discount Allowed XXXX Discount Received XXXX
A/c A/c
12
Traveling Expenses XXXX Delivery Charges XXXX
Paid Received
Audit Fee XXXX All Other incomes XXXX
Received
Depreciation A/c XXXX XXXX
Bad debts A/c XXXX XXXX
Telephone Bill A/c XXXX XXXX
Electricity Bill A/c XXXX XXXX
Advertisement Bill XXXX XXXX
A/c
New Paper Bill A/c XXXX XXXX
All Other Office XXXX XXXX
Expenses
NET PROFIT XXXX XXXX
Total XXXX Total XXXX
I. Groups:
In the tally some predefined group will appear we can use these group, if we are not
satisfied with these groups means we can create the new groups.
Tally consists of 28pre-defined groups out of them 15 are “primary groups” and 13 are
“sub groups”
Pre Defined
Group
Primary Group Sub Groups

(15) (13)
Primary groups are the head groups and the sub group are the division of the primary
group
Finally these groups are divided 2 types depended into 2 types depending upon the
appearance in the reports (final accounts)
1.capital groups
2 Revenue groups,
1 capital groups are the group which appears in the balance sheet and these are
further divided into ‘liabilities’ and assets.
2 revenue groups are the groups which appear in the “trading and profit & Loss A/c”.
Pre Defined
Group
Primary Group Sub Groups

(15) (13)
Liabilities Assets
13
While creating the ledges A/c selection of the background group is compulsory.
Groups are the heads of the similar ledger A/c,s simple similar nature ledgers are put
together and made a groups.
IMP: in over all tally groups plays an important role so selection of groups will affect
the final A/c.s (balance sheet, trading A/c. and profit & loss) in case of wrong selection
also ledger A/c. are created but the final A/c.s which appear will get with wrong
selection also ledger A/c.s are created but the final A/c.s which appear will get with
wrong results. Clear explanation of each group with examples is given below.
CAPITAL GROUPS :
1 Capital account
The investment of owner or partner to started the business those ledgers are taken in
these groups and also any drawings.
Drawing –the amount withdrawn by owner or partner for their personal use are called
drawings and these amounts are deducted from the capital amount.
A.RESERVE AND SURPLUS:

This group contains ledgers like capital Reserve,General Reserve, for depreciation
….Etc
2. LOANS(Liabilities):-
Loans that the company has borrowed typically loang loans.This group has 3 sub sub
groups
A.BANK OD(Over Draft):-

In this group if with drawing of cash from current account is more than the deposits.
B.SECURED LOANS:
In this group the loans taken for business use by showing or giving any security or
shurity of any assets of company
C.UNSECURED LOANS :-
Taking of any loans for business with out showing any security or shurity
3.CURRENT LIABILITIES :
The payment of all the liabilities which are to be must paid in the current year only.
This group has 3 sub group
A.DUTIES AND TAXES :-

In this group all the taxes or duties which our company has to pay to the government.
B.PROVISIONS:-
Accounts like provisions for taxations, provisions for depreciations and so on are taken
in this group
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C.SUNDRY CREDITORS:-
The person or party to whom our company owes money.(or)
The person or party from whom our company purchase goods or assets on credit basis
to our company ( simply sundry creditors are SUPPLIERS or VENDORS)
GOODS OR ASSETS
SUNDRY CREDITOR BUSINESS
CASH OR BANK CHEQUE
4.BRANCHSE /DIVISIONS:-
This group maintains all the ledgers which are related to all our companies branch
5.SUSPENSE A/COMPUTER
In modern accounting many large corporation use suspense ledger to track the money
paid or recovered the nature of which is not yet known.
6.FIXED ASSETS:-
These are the items which are purchased to Maintain our business or through which
our business runs for a long period. Like land, building, machinery, plant, Etc
7.INVESTMENTS :
In this group the investment a/c like investment in share bonds, government security
by bank deposits and so on
8.CURRENT ASSETS :-
These are the assets which can be converted in cash very easily or which can be used
in one year
This group has 6 sub group
A.BANK ACCOUNT :-
Business Current accounts or saving accounts or any shot term deposits or any cheques
received from customers are taking in this group.
B.CASH-IN-HAND:-
In this group one ledger a/c “Cash a/c” is ready opened by tally it self no need to create
further, in case this if necessary can create.
C.DEPOSITES :-
All fixed deposits of the company either in banks or any other firms and also any
security deposits are taken in this group.
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D.LOANS AND ADVANCES:-
The loans are payments of any advances given to others by the company those ledgers
are taken this group.
E.STOCK-IN-HAND:-
This group contains like raw materials, work in progress or finished goods a/c’s
F.SUNDRY DEBTORS:-
The person or party one who owes money to our company (or)
The person or party to whom our company sales goods or assets on credit basis.(simple
sundry debtors are the CUSTOMERS.)
GOODS OR ASSETS
BUSINESS SUNDRY DEBTOR
CASH OR BANK CHEQUE
REVENUE GROUPS:-
1. SALES ACCOUNTS :-
This group maintains the ledgers of trading.the items which are meant to sale(either
cash sales or credit sales)and also we can open returns of the goods by customers
called sales returns.
2. PURCHSE ACCOUNT:-
This group also maintains the ledgers of trading .The items which are purchased for
resale (either cash porches or credit purchases)and also we can open returns of goods
to suppliers by our company.
3. DIRECT INCOME :-
The income obtained by company other than the sales of goods by factory itself like
sale of scrap affects the gross profit
4. INDIRECT INCOME :
These are the non trading incomes which are obtained other than the sales of goods by
office itself.
5.DIRECT EXPENSES :-
These are the manufacturing expenses or direct trading expenses or factory expenses.
These expenses determine the Gross Profit of the company.
6. INDIRECT EXPENSES :
All administrative or non-trading or office expenses are taken in this group.
Determines the net profit of the company
16
GROUP CREATIONS :-
TO CREATE A NEW GROUP
Gateway of Tally --- >Master---- >Accounts Info-- > Groups --- >Single/Multiple -- >Create
Single – Here we can create only one item at once.

Multiple – Here we can create number of items at once.
 “Create” is used to create new ones.

 “Display” is used to show or display the existing ones.
 “Alter” is used to change any information which already exists ones.
To delete any group in “Alter” select which u want to delete and press “Alt” together
Note :- The Groups which already exist can not be deleted.
LEDGER CREATION :-
To create new ledger a/c

Gateway of tally--- > Master--- >Accounts info--->Ledgers---- >single/multiple--->create
The difference between the single and multiple is same as groups and “create”,
display” , “Alter”, also same.
While creating the ledgers selection of background is important, with out selecting any
group we can’t create the ledger
Alias is the short name for the ledgers it is not necessary to give.
17
Note :- To give the “Address &contact details” for ledger a/c
Press F12(Configuration settings)---Use address for Ledgers a/c----Yes

Use contact details for Ledgers----Yes
To add any notes for ledgers.

Press F12(configuration settings)---add notes for Ledgers a/c ---- Yes
Now While
The address and contact details for certain ledgers only.
After activation these options the screen which appears as
Note :-
 Address and contact details options are displayed only in single ledger creation
but not in multiple creation.
 In similar manner if you want to delete ledgers it is possible only in single
ledger alter option
18
The appearance of the ledgers creation in multiple options is shown below.
If you want to give opening balance for ledgers, while creating you gets one option for
opening balance amount. This Option will be displayed in both single and multiple
here you can give the opening balance if any
VOUCHER CREATION
FOR EXAMPLE :-
Voucher Types:-
In Tally Pre Defined Vouchers will exits. In every business transitions Ledger A/c are
Opened but not other details like amount, Debit/Credit aspects, Date, Narrations ..Etc
is not given to give all those details of respective transitions of related ledgers and to
record in chronological manner according to rules voucher types are used.
Depending pone the nature of the transaction tally difficultly created some pre defined
voucher type to record transactions separately they are
ACCOUNTING VOUCHERS
 CONTRA
 PAYMENT
 RECIEPT
 JOURNAL
 PURCHASE
 DEBIT NOTE
 SALES
 CREDIT NOTE
 MEMORANDUM
Detailed explanation of each voucher type is explained in forward classes

If you are not satisfied with these vouchers we can create new voucher types.
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CONTRA VOUCHER [F4]:-
Gateway Of Tally…… Accounting Vouchers …….Contra Voucher ( f4)-- Enter.
This voucher is used to record deposited or withdrawal of cash from bank and also
transfer of funds from one bank to another bank
Debit Credit
For deposited Cash
Bank a/c a/c
For withdrawal bank

Cash a/c
Examples :-
1. Cash deposited in Andhra bank Rs.5000/-

2. Cash deposited in SBI bank Rs.20000/-
3. Cash deposited in HDFC bank Rs.100000/-
4. Cash withdrawn from SBI bank Rs.5000/-
5. Cash withdrawn from HDFC Rs.70000/-
Create a new company by giving all the company details like name, address, etc and
select “Accounts only” to maintain option.
STEP NO.1.
Gateway of tally---- > Company info------ > Create company – > Enter.
STEP NO.2.
Gateway of tally---- > Account info ------ >Ledger – > Create
LADGER
s.no NAME UNDER GROUP
1
2
3
STEP NO.3.
. Gateway of tally---- > Accounting Voucher ------ >Contra voucher F4
S.no Particular Debit Credit

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
4 Dr.
Cr.
5 Dr.
Cr.
Note:-
20
Some time the voucher appears in single mode entry to change into double mode (i.e.
it wont displays Dr/Cr) press “F12” configurations.
F12 ----- Use single Enter mode for Pym/Rcpt/Contra--------NO

Use Dr/Cr instead of To/By --------------------------YES
PAYMENT VOUCHER [F5]:-
Gateway of Tally--------Accounting Vouchers------Payment (F5)

Payment of all the expenses of the business which are done by Cash /bank cheques (like
expenses to suppliers)
Even the Purchase of the assets /goods by cash giving any loans to others.
Drawing , etc.,
Those all transactions are record in this Voucher.(Alt +C)
Debit Credit
Expenses (Debit /indirect)

Supplies (Creditors ) Cash A/c,
Assets /goods purchase, or Bank A/c
Drawing A/c,
Loans……..Etc.,
Examples
1. .Salary paid by cash Rs.5000
2. Rent paid Rs.2000
3. Paid for tea bill Rs.50
4. Sweeper charges paid Rs 100
5. Water bill paid Rs.250
6. Interest paid Rs.1000
7. Cash paid to Harish Rs.50000
8. SBI Cheque issued to Ocean computer Rs.15000
9. Purchase computer though Cash Rs.12000 for office use
10. Given loan to Srinivas Rs.150000
11. Cash Paid to LG Company Rs.200000 As advance
12. Cash Taken by owner for private use Rs.10000
STEP NO.1.
STEP NO.2.

1
2
3
4
5
6
7
8
21
9
10
11
12
13
STEP NO.3.
. Gateway of tally---- > Accounting Voucher ------ > Payment voucher F5

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
4 Dr.
Cr.
5 Dr.
Cr.
6 Dr.
Cr
7 Dr.
Cr
8 Dr.
Cr
9 Dr.
Cr
10 Dr.
Cr
11 Dr.
Cr
12 Dr.
Cr
RECEIPT VOUCHER [ F6 ] :-
Gateway of Tally ….Accounting voucher….Receipt(F6)….Enter.
All the incomes that the Company receives either by net cash /through bank cheques
like in Comes or from Customers.
Even the amount received on the Sale of assets owner Capital amount to start business
or any partners investments are recorded in this Vouchers.
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Debit Credit
Incomes
Sundry Debtors
(Customers)
Cas Cash or Assets /Goods sale
Capital A/c
or Bank a/c Partner Capital A/c
Loans A/c
(Secured /unsecured
1. Mr.Krishna started business with cash Rs.500000

2. Laxman partner invested Rs.300000
3. Taken loan from Andhra bank Rs.200000 by showing land as security
4. Taken loan from Ramesh Rs.50000 with out security
5. Interest received Rs.500
6. Rent received Rs.1000
7. Commission received Rs.200
8. sold machinery for cash Rs.10500
9. Cash received from Praveen Rs.15000
10. HDFC Cheque Received from Anil &com Rs.100000
STEP NO.1.
STEP NO.2.

1
2
3
4
5
6
7
8
9
10
11
12
STEP NO.3.
. Gateway of tally---- > Accounting Voucher ------ > Receipt voucher F5
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1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
4 Dr.
Cr.
5 Dr.
Cr.
6 Dr.
Cr
7 Dr.
Cr
8 Dr.
Cr
9 Dr.
Cr
10 Dr.
Cr
JOURNAL VOUCHER [ F7 ]:-
Gateway of Tally ….Accounting voucher….Journal Voucher (F7)….Enter.
Assets Purchased or sold on Credit basis only All the losses of Company like depreciation
debits.
All other non-Cash transactions or adjustment entries are recorded in this Voucher.
Debit Credit
Assets (Purchase ) party (S.C)

Party (S.D) Assets (Sales)
All losses All profits
All expenditure All incomes
1. Bought furniture on credit from M.F furniture’s Rs.12000

2. Sold computer which was in office use on credit to Anil Rs.8000
3. Depreciation on machinery provided Rs.5000
4. Bad debts from Anil treated Rs.2000
5. outstanding rent Rs.5000
6. outstanding interest Rs.3500
7. Prepaid insurance Rs.15000
8. Interest received from Krishna on loan Rs.1000
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Create a new company by giving all the company details like name, address, etc and select
“Accounts only” to maintain option.
STEP NO.1.
STEP NO.2.

1
2
3
4
5
6
7
8
9
10
11
12
STEP NO.3.
. Gateway of tally---- > Accounting Voucher ------ > Journal Voucher F7

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
4 Dr.
Cr.
5 Dr.
Cr.
6 Dr.
Cr
7 Dr.
Cr
8 Dr.
Cr
25
PURCHASE VOUCHER [ F9 ]:-
Goods Purchased from Supplies on credit basis or even cash purchases are recorded in this
voucher.
Debit Credit
Purchase a/c Cash
Bank cheque, Suppliers
Example
1. Purchase goods by cash Rs.25000/-
2. Purchase goods on credit from Mahesh &com Rs.40000/-
3. Purchase goods by cash Rs.50000 & discount received 5%
STEP NO.1.
STEP NO.2.

1
2
3
STEP NO.3.
. Gateway of tally---- > Accounting Voucher ------ > Purchase F9

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
26
DEBIT NOTE (PURCHASE RETURNS) Ctrl+F9 :-
Note = This Debit note is not in active mode to activate this Voucher.
F11 (Features)-------->Accounting Features………> Use Dr/Cr Notes ……Yes….Enter.
Goods which are returned to Supplying by Company those returns (Sales return ) are entered
in this Voucher.
Debit Credit
Cash, Supplies Purchase Returns
Example
1. Returned good to Mahesh Rs.15000/-
2. Returned good and received cash Rs 8000/-
Don’t Create a new company use the above company only(i.e Purchase
Voucher Company)
No need to create Mahesh &com a/c already if exists
Create Ledgers a/c only
1 Purchase Return a/c Purchase a/c
Gateway of tally---- > Accounting Voucher ------ > Debit note Ctrl +F9

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
SALES VOUCHER [ F8 ] :-
Goods Sold to Customer on Credit basis or even cash Sales can also recorded in this
Voucher.
Debit Credit
Cash a/c Sales a/c
Customer (S.D.)
Bank cheques
27
Example
1. Sold goods for cash Rs.20000
2. Sold goods on credit to Anil &com Rs.30000
3. Sold goods to Vinod &com Rs.40000 for cash
4. Sold goods for cash Rs.25000 and discount given 10%
STEP NO.1.
STEP NO.2.

1
2
3
4
STEP NO.3.
. Gateway of tally---- > Accounting Voucher ------ > Sales F8

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
4 Dr.
Cr.
CREDIT NOTE (SALES RETURNS) (CTRL+F8) :-
Note : This Credit notes is not in active mode to activate this voucher.
F11(Features )…….Accounting features ……use Dr/Cr Notes …..yes……Enter.
Goods which are returned by customer to company those returns (Sales return) are entered in
this voucher.
28
Debit Credit
Sales returns Cash a/c
Customer a/c , (S.D)
Example
1. Returned good by Anil Rs.5000

2. Returned good and paid cash Rs.7000
3. Returned good by vinod and company Rs.3000
Don’t Create a new company use the above company only(i.e Sales
Voucher Company)
Create Ledgers a/c only
1 Sales Return a/c Sales a/c
Gateway of tally---- > Accounting Voucher ------ > Credit Note Crtl +F8

1 Dr.
Cr.
2 Dr.
Cr.
3 Dr.
Cr.
ACCOUNTING PROBLEM:
1. Srinivas started business cash Rs 2 lakhs on date 1-4-2009

2. 5-4-2009 bought furniture for office use Rs. 20,000
3. 5-4-2009 bought electrical equipments Rs 5,000
4. 6-4-2009 paid carpenter for furniture work Rs. 7,00
5. 6-4-2009 deposited in SBI Rs 20,000
6. 6-4-2009 bought goods on credit from
vijay &company Rs. 45,000
7. 10-4-2009 bought good by cash Rs. 20,000
8. 12-4-2009 sold good by cash Rs. 15,000
9. 12-4-2009 sold good on credit to Krishna Rs. 20,000
10. 12-4-2009 paid cash to vijaya& company Rs. 20,000
11. 14-4-2009 cash received from krishna Rs. 20,000
12. 14-4-2009 sold goods for cash Rs. 50,000
13. 14-4-2009 paid cash to vijay & company Rs 15,000
14. 20-4-2009 sold goods from cash Rs 30,000
15. 25-4-2009 paid to electricity bill Rs. 250
16 25-4-2009 paid to telephone charges Rs. 180
17 29-4-2009 paid salary by cheque Rs. 4,500
18 29-4-2009 rent paid by cheque Rs. 2,000
29
Report the balance sheet, net profit gross profit, vijaya and co. A/c.,bank balance and
sales book.
Gross profit 50,000/-
Net profit 42,370/-
Balance sheet 2,52,370/-
Step :1
Create a new company and select “accounts only ”to maintain option and give year 1st
April 2009 financial year and books beginning from also same date.
Open ----------company info ---------create company ----------Enter
Step: 2
Create company A/c.’s of problem.
Gateway of tally -----accounting info -------ledger ---------create -------Enter
Ledger A/c Under groups

Srinivas A/c Capital account
Furniture A/c Fixed assets
Electrical equipments Fixed assets
Carpenter charges Indirect expenses
SBI A/c Bank A/c
Purchase A/c Purchase A/c
Vijay and co. A/c Sundry creditors
Sales A/c Sales A/c
Krishna A/c Sundry debtors
Electricity bill Indirect expenses
Telephone chaeges “
Salaries “
Rent account “
Step 3
Now select accounting vouchers in gateway of tally and enter all the transactions using
different vouchers.
Gateway of tally ------vouchers / transactions ------- accounting vouchers -----
Enter
Date Vouchers Dr /Cr Particular Debit Credit

amount amount
1/4/2009 Recipt-F6 Cr Srinivascaptical 200,000,00
Dr A/c.cash Ac 200,000,00
5/4/2009 Payment-F5 Dr Furniture a/c 20,000.00
Cr Cash a/c 20,000.00
5/4/2009 Payment-F5 Dr Electrical equipment 5,000.00
Cr cash a/c 5,000.00
6/4/2009 Payment-F5 Dr Carpenter charges 700.00
Cr cash a/c 700.00
6/4/2009 Contra-F4 Dr SBI A/c 20,000.00
Cr Cash a/c 20,000.00
6/4/2009 Purches-F9 Cr Vijay&comp 45,000.00
Dr purchase A/c 45,000.00
10/4/2009 Purches-F9 Cr Cash A/c 20,000.00
30
Dr Purchase A/c 20,000.00
12/4/2009 Sales-F8 Dr Cash A/c 15,000.00
Cr sale A/c 15,000.00
12/4/2009 Sales-F8 Dr Krisna A/c 20,000.00
Cr sale A/c 20,000.00
12/4/2009 Payment-F5 Dr Vijay &comp 20,000.00
Cr sale A/c 20,000.00
14/4/2009 Recipt-F6 Cr Krishna A/c 20,000.00
Dr cash A/c 20,000.00
14/4/2009 Sales-F8 Cr Sales A/c 50,000.00
Dr cash A/c 50,000.00
14/4/2009 Payment-F5 Dr Vijay& comp A/c 15,000.00
Cr cash A/c 15,000.00
20/4/2009 Sales-F8 Dr Cash A/c 30,000.00
Cr Sales A/c 30,000.00
25/4/2009 Payment-F5 Dr Electrical bill A/c 250.00
Cr cash A/c 250.00
25/4/2009 Payment-F5 Dr Telephone charges 180.00
Cr cash A/c 180.00
29/4/2009 Payment-F5 Dr Salaries A/c 4,500.00
Cr SBI A/c 4,500.00
29/4/2009 Payment-F5 Dr Rent A/c 2,000.00
Cr SBI A/c 2,000.00
PRACTICE PROBLEM 2 : -
Prepare the ledger a\c’s. Cash book & bank book using Tally
On, 1-5-2009 Krishna started business with cash Rs.150000
3/4/2009 He deposited in HDFC bank Rs.30000
3/5/2009 He bought Computer for use through cheque Rs.15000
5/5/2009 Paid salaries by cheque Rs.1500
6/5/2009 Paid for Stationary Rs.150
7/5/2009 Paid for Rent though cheque Rs.1000
10/5/2009 Withdrawn from HDFC bank for office use Rs.3000
12/5/2009 School fees paid for Krishna’s Son by cheque Rs.1500
15/5/2009 Paid for telephone bill Rs.150
REPORT :-
BALANCE SHEETS
Balance sheet is like a mirror which reflects the true position of assets and liabilities
plus Capital
Features of Balance sheets
1. Balance sheet is a statement.
2. it is prepared on a specified data.
3. it is a statement of assets and liabilities.
4. Gets the knowledge abut the nature of assets and liabilities
5. Gets the knowledge of financial position.
6. Assets and Liabilities must tie to each other
31
PROFIT &LOSS ACCOUNT:-
Income statement is prepared with the items of Expenses / Losses and Incomes /Gains
/Profit with a view to ascertain amount of net profit or loss in the business. It is known
as profit & loss Account.
STOCK SUMMARY
This is used to check the opening and closing stock /Items. The data can be
differentiated by group wise we have allotted to the specific item. This shows the date
column, particulars, Voucher type, Voucher No, Inwards column, Outwards column
and closing Balance.
DISPLAY:-
This option displays following options,
TRIAL BALANCE:-
In order to ascertain arithmetical accuracy, we prepare trial balance with the debit
credit balances of all ledger accounts. If every thing is Ok, the debit and credit total of
trial balance must tally
DAY BOOK:-
Displays the day report (all the transactions of particular date)
ACCOUNT BOOK:-
It displays the major options like Cash / bank book , Ledger’s closing balance, Group
summary , Group voucher, Sales & Purchase Register and Journal Register.
INVENTORY BOOK:-
Displays all the details of stock items, Sales & Purchase Order Books, Stock Transfer.
INVENTORY INFO
Here all The details of stock items (goods) are Created like
stock Group, Stock items,Units of measure, Godowns…….Etc
This Option will display in gateway of tally when ACCOUNTS WITH

INVENTORY,is Salected to “Maintain” field in Company Creation.
32
1. UNITS OF MEASURE:-
Each stock item has its own way of measuring so we can set unit of measure defined
for each stock here
To Create a new Units
Gateway of Tally ------ > Inventory Info------> Unit of Measure ----------- >Create
While creating it asks symbol and formal name of Units
Units are created in 2 Type in Simple method & Compound method

In simple type normal units like pieces, kilograms, dozens, liters, grams, Packets, …..
Etc are created. In compound type typical units are created,
To Create compound units the 2 units ‘Quintals” and “Kilograms” must be created,
and then the compound units(conversion units are Created
To Created compound units
Gateway of tally ------ > Inventory Info----- > Unit of measure---- > Create
At “Type” Option change the simple to compound. And then create conversion units
STOCK GROUP:-
A company has different types of stock items among them some similarly items will
appear with different brand hence items which have similarity are mode a group and
put together
This Option is completely user choice you can Create different types of group
depending upon the companies stock how the company wants to distinguish them By
this “Stock Group” checking of the Closing stock is very easy
Gateway of tally ------ > Inventory Info----- > Stock Group---- > Single/Multiple ---
>Create
33
STOCK ITEMS :-
The last step in inventory info is “Stock Items” here full details of the stock items are
given including the model numbers, brand name---Etc
Here also selection of Under Group is important select the group under which the item
comes and select units also
If a company has the opening stock the stock is given her other wise no need
Gateway of tally ------ > Inventory Info----- > Stock item---- > Single/Multiple ---
>Create
KRISHNA MOBILE DEALERS

1. 1/4/2010 Stated business with cash Rs.600000/-
2. 1/4/2010 advance paid for shop rent as security deposited Rs.50000/-
3. 1/4/2010 Bought furniture Rs 13500/-
4. 5/4/2010 Carpenter charges Rs.3500/-
5.7/4/2010 Bought following mobiles on cash basis Rs.143240/-
S.NO ITEMS QUT RATE
I LG MOBILE 311 20 PCS Rs.2100
Ii LG MOBILE AMERA5100 15 PCS Rs.3950
Iii LG MOBILE SLIDER 6100 10 PCS Rs.4199
6. 7/4/2010 Paid for painting charges Rs.1200/-
7. 7/4/2010 paid for Flex printing charge Rs.250/-
8. 8/4/2010 Bought following Mobiles on credit from Ramesh mobile&com Rs.162500/-
S.NO ITEMS QUT RATE
I KARBON K441 30 PCS Rs.2950
Ii KARBON K321 20 PCS Rs.2100
Iii KARBON K500 10 PCS Rs.3200
9. 9/4/2010 Cash sales Rs.205300/-
34
S.NO ITEMS QUT RATE
Iv KARBON K441 20 PCS Rs.3290
V KARBON K321 15 PCS Rs.2420
Vi KARBON K500 05 PCS Rs.3490
10. 12/4/2010 Credit sales to Ayyapa Mobiles Rs.
S.NO ITEMS QUT RATE
11. 12/4/2010 Bought computer on Credit from Ocean computer Rs.15500/-

12. 14/4/2010 Downloading charges received Rs. 650/-
13. 14/4/2010 cash Purchase Rs.9000/-
S.NO ITEMS QUT RATE
I 2GB MICRO SD MEMORY CARD 50 PCS Rs.180
14.16/4/2010 Credit sales to Khan Traders Rs.71736/-

S.NO ITEMS QUT RATE
Iv KARBON K441 07 PCS Rs.3290
V KARBON K321 03 PCS Rs.2420
Vi KARBON K500 03 PCS Rs.3490
Vii 2GB MICRO SD MEMORY CARD 30 PCS Rs.215
Discount 2%
16. 20/4/2010 Cash received from Ayyappa Mobiles Rs.11,000/-
17. 20/4/2010 Cash Payment to Ocean Computers Sales & Services Rs. 10,000/-
SBI Cheque Received from Traders
18. 25/4/2010 Ch No: 0014782014 Rs. 60,000/-
19. 28/4/2010 Cash sales Rs. 3225/-
S.NO ITEMS QUT RATE
I 2GB MICRO SD MEMORY CARD 15 PCS Rs.215
20. 30/4/2010 Rent paid Rs.2500/-

21. 30/4/2010 Telephone Bill Paid Rs.205/-
Gross profit Rs.24993/- balance sheet Rs.768000/-
Net loss Rs.30550.80/- Closing Stock 46898/-
SRI SAI &COMPANY
 Rahul started business with cash Rs.3,00,000

 Purchased 10 color tv’s @10,000 each for cash.
 Paid carriage con purchase Rs.200
 Purchased 10 color tv’s @10,000 each fro sony &com
 Sold 10 color tv’s @12,000 each for cash.
 Sold 10 color tv’s @12,000 each to Balaji Electronics.
 Paid salaries Rs,2000.
35
 Paid Rent Rs.1000
Gross profit Rs.39,800/- balance sheet Rs.4,36,800/-
Net Profit Rs.36,800/- Closing Stock –Nil-
OCEAN COMPUTER SALES & SERVICE
 Mr. Mahesh started business with cash Rs.5,00,000

 Purchased furniture worth Rs.20,000 for office use.
 Purchased computer worth Rs.20,000 for office use.
 Purchased 10 computer @Rs20,000 for cash to resale
 Purchased 10 printers @ Rs 5,000 each from creative computers.
 Sold 10 printers@ Rs 6,000 each for cash +10% Sales tax.
 Sold 10 computer @ Rs 25,000 each to Srinivas +10% Sales tax.
 Paid cash to creative computer Rs.50,000.
 Received cash for Srinivas Rs.2,75,000.
 Paid salaries Rs.1,000 and Rent 1,500.
Gross profit Rs.60,000 balance sheet Rs.57,500/-
Net Profit Rs.5,88,500 Closing Stock –Nil-
ONE STOP COMPUTER SOLUTION
 Mr. Sushil started business with cash Rs.10,00,000

 Deposited Rs.4,00,000 in to state Bank of India.
 Purchase furniture worth Rs.80,000 for office use.
 Purchase computer worth Rs.20,000 for business use.
 Purchase 10 computer @ Rs.10,000 each for Dell Pvt Ltd for resale.
 Purchase 10 printers @ Rs. 5,000 each from Wipro Ltd for resale
 Sold 10 computers@ Rs 12,500 each to Zoom Technologies Ltd.
 Sold 9 printers @ Rs.6,500 each for cash.
 Paid cash to Dell Pvt Ltd Rs.1,00,000
 Paid cash to Wipro Ltd Rs.50,000.
 Salaries paid Rs.5,000
 Rent paid Rs.4,000
 Charge depreciation on furniture @10%and on computer @20%`
Gross profit Rs.38,500/- balance sheet Rs.10,17,500/-
Net Profit Rs.17,500/- Closing Stock 5,000/-
36
YEAR END PROCESS:-
BALANCE SHEET OF LAXMAN &COM

AS ON 31 ST MARCH 2009
Liabilities Amount Assets Amount
Laxman capital 300,000.00 Furniture 10,000.00
Sundry creditors Machinery 20,000.00
Meera &co 50,000.00 Computer 20,000.00
Onida & co 25,000.00 Vacuum cleaner 4,500.00

Closing stock
(5ctvs@10000each) 50,000.00
Cash 170,500.00
Sundry debtors
Suguna @ co 100,000.00
375,000.00 375,000.00
Received cash from suguna & co rs. 95000

Bought 10 color tv” s @ 10,000 each from meera & co.
Bought 10 audio systeme @ 5,000 each from onida & co.
Sold 8 color tv” s@ 12,000 each for cash +7% sales tax.
Sold 9 audio systems @ 6,000 each for cash + 7% sales tax.
Paid cash to meera & co rs.1,45,000.
Paid salaries rs . 5000.
Paid rent rs.2000.
Paid cash to onida & co rs. 75,000.
Charged depreciation on machinery 10%.
Charged depreciation on computer 20% .
Charged depreciation on vaccum cleaner 10% .
Charged depreciation on furniture 5%.
Gross profit Rs. balance sheet Rs.
Net Profit Rs. Closing Stock
VENKATESHWARA REFRIZIRATORS
Venkat had cash on hand Rs. 60000, furniture Rs. 54000 and closing stock (5 washing.
Machine @ Rs 10000 each), patel & (customer) Rs 20000, Azam & Co (supplier) Rs.
26000, SBI A/C Rs 40000, Venkat capital Rs. 198000.
 Bought 45 Washing machine from Azam & comp Rs. 10000 each
 Paid carriage on purchase Rs. 1000
37
 Sold 20 washing machines for cash Rs 12000 each + sales Tax 10%
 Sold 28 washing machine to Patel & Comp Rs. 12000 + Sales Tax 10%
 Received cash from Patel & Comp Rs 340000.
 Paid to Azam & Comp Rs. 47000.
 Paid rent Rs.2000.
 Paid for salaries Rs 5000 by cheque.
SANGEET SAGAR MUSIC PALACE
1. Mr.R.V.Krishna started business by cash Rs.500000/-

2. Purchase 10000 Classical Audio cassettes @Rs.22 each from T- series
3. purchased 15000 pop Audio Cassettes @ Rs .20.50 each to Srinivas Music
Center + E D5% + S T7%
4. Sold 8000 pop Audio Cassettes @ Rs. 35 each to Prasanna Music Center + ED
5% +ST 7%
5. Sold 2500 Classical Audio Cassettes @ Rs. 32 each to Anu Malik Music
Center + ED 5% + ST 7%
6. Paid for Advertisement charges Rs.2,500
7. Paid Salaries Rs.6,000
8. Paid Electricity Charges Rs. 2575
9. Telephone Bill Rs.699
10. Rent Rs. 5,500
1. Mr.Imran started business by investing cash Rs.400000/-

2. Purchase computer worth Rs.20000 for office use
3. Purchase 10 CD Players @ Rs.4000 each for cash for resale.
4. Purchase 10 DVD Players@Rs6000 each from sony &comp for resale
5. Sold 10 CD Players @Rs.5500 each for cash
6. Sold 10 DVD Player@ Rs.7200 each to Sagar
7. Sold Computer for Rs.18000 which was in office use remaining amount
provide depreciation
8. Paid electricity Charges Rs.800
9. paid medical expenses to Imran Son Rs.500
10. Deposited into SBH Rs.20000
11. Withdraw the cash from SBH Rs.5000 for office use
12. Withdraw the cash from SBH Rs.2000 for private use
13. Charged interest on capital Rs.4000
14. Charged interest on Drawing Rs.250
Hint
Interest on Capital is Expenses

Interest on Drawing is Income
38
Gross profit Rs.27000 balance sheet Rs.
Net Profit Rs.20450 Closing Stock nil
HOW TO CREAT GODOWNS OR LOCATIONS ?
In some companies stock items are stored at different place,godowons are nothing
but the place where the stock items are stored.To create this godowns use inventory
feature settings.
By creating this we can able to store the stock items in particular godowns and also has
the facility of transfer the stock items or goods from one godown to another godown
To activate Godowns
Stock item Creation -------- >F11(Inventory feature)---- >Maintain Multiple Godowns-
--- >YES
By this Godowns are activated in the Inventory.
39
RAMESH CEMENT DEALER
 On 15-04-2011 Rakesh started business by investing Rs.3,00,000.

 On 16-04-2011 Purchased following cement by cash and started in following
godowns.
Godown Quantity Rate
Items
Ambuja Ramnagar 500 bags

Cement Rs.225/-
Punjab 750bags
Chowk
Orient Ramnagar 1000bags

Cement Rs.205/-
Punjab 800bags
Chowk
ACC Ramnagar 700bags

Rs.198/-
Cement
 On 20-04-2011 Rent Paid for godowns Rs.5,000.

 On 21-04-2011 Deposited in SBH Rs. 1,00,000.
Cash Sales from Ramnagar
Orient Cement – 700bags –Rs. 225/bg
+ Transporting Charges 5%
 On 23-04-2011 Credit Sales to R.V.K Constructions from Punjab Chowk.
Ambuja Cement -650bgs- Rs.242/bg
Orient Cement -500bgs - Rs.225/bg
 On 25-04-2011 Purchased Mahindra Max MINI Van on credit from
S.R.Motors Rs.3, 50,000 on credit.
 On 28-04-2011 Cash Sales from Ramnagar.
ACC Cement -650bgs –Rs.220/bg
Electricity Bill Rs.380.
 On 02-05-2011 Paid for salaries Rs. 2,500
Telephone Bill Rs.215.
Electricity Bill Rs. 380.
 On 03-05-2011 Cash received from R.V.K Constructions Rs. 2,50,000 &
Deposited in SBH
 On 04-05-2011 Cash Sales from Ramnagar.
Ambujab Cement -400bgs- Rs.242/bg
Orient Cement – 500bgs –Rs.225/bg
 On 05-05-2011 Cheque issued to S.R. Motors Rs.2,00,000.
 On 06-05-2011 20 bgs of ACC Cement were damaged while unloading.

40
SRI VISHNU RICE DEALERS
 Invested Rs.500000 by Ram & Laxman @1:1 Ration

 Opening stock
ITEMS QUT GODWONS QUT RATE
VENU RICE GW I 700qtls
2000qtls Rs.2290/-
GW II 1300 qtls
ANMOL RICE GW I 1500 qtls
2500qtls Rs.2350/-
GW II 200 qtls
BASMATHI GW I 200qtls
700qtls Rs.4250/-
RICE GW II 500qtls
PUNJAB GW I 500qtls
2000qtls Rs.1100/-
WHEAT GW II 1500qtls
 Sold following items from GW I on cash basis.

ITEMS QUT RATE
VENU RICE 500qtls Rs.2350/-
ANMUL RICE 1000qtls Rs.2420/-
BASMATHI RICE 350qtls Rs.4325/-
PUNJAB WHEAT 700qtls Rs.1180/-
 Transferred Basmathi Rice 150qtls &wheat 200qtls from GW II TO GW I

 Paid for Transporting charges Rs.5000/-
 Sold following rice to Ashok Traders from GWII
ITEMS QUT RATE
 One quintal of anmul Rice taken by Laxman from GW II for personal use
 Sold 20qtls of Basmathi Rice on cash basis from GW II
 Cash received from Ashok Traders Rs.20,00000
 Transferred following rice from GW II to GW I
ITEMS QUT
VENU RICE 300 qtls
BASMATHI RICE 100qtls
PUNJAB WHEAT 500qtls
 Salaries paid Rs.3000/-
 Sold followings items for cash from GW I
ITEMS QUT RATE
 Cash received from Ashok Traders Rs.1485000

 Sold Anmul Rice 700qtls from GW II FOR CASH Rs.2420qtls
 Transferred Anmul Rice 200qtls from GW I to GW II
 Distribute Profit @1:1 Ratio

41
STANDARD RATE SETTING :-
How to Set standard rates for stock items?
Tally allows one facility to set the standard rates for products. By using this feature
User can set once fixed rates by this while invoicing either purchases or sales the rate
of that particular product will appears automatically.
To set standard rates
Stock Item Creation ……………F12 (configuration setting)………………
Allow standard rates for stock items ……………Yes
RECHARGE CARD DEALER
 1/6/2010 Invested Rs.100000/-

 01/06/2010 Cash Purchase
S.NO ITEMS QUT BUYING RATE SELLING RATE
I AIRTEL RC 10 CARD 10000PCS Rs.9.80 Rs.10.00
ii AIRTEL RC 14 CARD 12000PCS Rs.13.85 Rs.14.00
iii AIRTEL RC 30 CARD 7000PCS Rs.29.75 Rs.30.00
iv AIRTEL RC 50 CARD 6000PCS Rs.49.75 Rs.50.00

S.NO ITEMS QUT BUYING RATE SELLING RATE
i IDEA RC 10 CARD 12000PCS Rs.9.85 Rs.10.00
ii IDEA RC 20 CARD 10000PCS Rs.19.75 Rs.20.00
iii IDEA RC 50 CARD 10000PCS Rs.49.70 Rs.50.00
 6/4/2010 Cash Sales
S.NO ITEMS QUT
i AIRTEL RC 10 CARD 4000PCS
ii AIRTEL RC 14 CARD 7000PCS
iii AIRTEL RC 30 CARD 2500PCS
iv AIRTEL RC 50 CARD 4500PCS
v IDEA RC 10 CARD 8000PCS
vi IDEA RC 20 CARD 6000PCS
vii IDEA RC 50 CARD 3500PCS
42
 7/4/2010 Cash Sales
S.NO ITEMS QUT
I AIRTEL RC 10 CARD 3500 PCS
Ii AIRTEL RC 14 CARD 4000 PCS
Iii AIRTEL RC 50 CARD 1000 PCS
Iv IDEA RC 10 CARD 3500 PCS
V IDEA RC 50 CARD 2800 PCS
 7/6/2010 Credit Sales to Srinivasa Mobiles

S.NO ITEMS QUT
 8/6/2010 Bought Nokia 2690 mobile by cash Rs.2450/-
 9/6/2010 Cash received from Srinivasa Mobiles Rs.50000/-
7/6/2010 Cash Sales

S.NO ITEMS QUT
I IDEA RC 10 CARD 500 PCS
Ii IDEA RC 20 CARD 2500 PCS
Iii IDEA RC 50 CARD 1000 PCS
 9/6/2010 Cash received from Srinivasa Mobiles Rs.67000/-

S.NO ITEMS QUT
 14/6/2010 Credit sales to Aman mobile
S.NO ITEMS QUT
Vi IDEA RC 50 CARD 3500 PCS
15/6/2010 Cash Sales

S.NO ITEMS QUT
Vi IDEA RC 50 CARD 3300 PCS
20/6/2010 Andhra Bank Cheque received from Aman Mobiles Rs.100000/-
(ch.no.100012375)
43
How to set Batch wise Details for stock items?
For some products you to maintain in Batches. For this purpose we this batch Wise
Details .
Tally allows one more facility to set Manufacture Dates and Expiry for Batches or
Items.
To set Batch wise Details, Mfg dates & Expiry for stock items use (F11) Inventory
Stock Item Creation……………F11 (Inventory Features)………..

Maintain Batch Wise Details ………….Yes
Set expiry Dates for Batches ……….Yes
PRIYA AGENCIES
On 20-6-2009 started business with cash Rs. 10,00,00
21-6-2009 Deposited to Priya Pickles & Co as security deposite Rs.3,00,00.
21-6-2009 Credit Purchase from Priya Pickels & Co
Items Batch No Mfg Date Exp Date Quantity Rate

Priya Mango M1002345 May-09 30-4-2010 15000 Btls 45.00
Pickels
Priya Lemon L1007895 Mar-09 28-2-2010 20000 Btls 47.00
Pickels
Priya Vegetables V4560012 May-09 30-4-2010 12000 Btls 49.50
Pickels
Priya Tomato T8008456 May-09 28-2-2010 10000 Btls 48.25
Pickels
24-6 Cash paid to Priya Pickles & Co.
25-6 Credit sales to Laxmi Kirana Store
Item Batch No Quantity Rate

Priya Mango M1002345 1500 Btls 50.00
Pickels
44
Priya Lemon L1007895 2000 Btls 52.00
Pickels
Priya Vegetables V4560012 1200 Btls 55.50
Pickels
Priya Tomato T8008456 1000 Btls 54.25
Pickels
28-6 Rent paid Rs.800

28-6 Cash paid to Priya & Co.45000.
29-6 SBI Cheque received from Laxmi Kirana Store Rs.1,11,000.
30-6 Returned 50btls of Priya Tomato Pickes (B.No T8008456) to Priya Pickles & Co
due to leakage.
2-7 Credit Sales to Apna Bazar.
Item Batch No Quantity Rate
Priya Mango M1002345 550btls 50.00
Pickels
Priya Lemon L1007895 600btls 52.00
Pickels
Priya V4560012 850btls 55.50
Vegetables
Pickels
Priya Tomato T8008456 300btls 54.25
Pickels
04-7 Cash withdraw from SBI Rs.500 for office use.

05-7 HDFC cheque received from Apna Bazar Rs.1,05,000.
06-7 5btls of Priya Vegetables Pickles were broken due to worker negligible.

SRI LAXMI AGENCIES

On 1-12-2010 Mr.venkata Krishna astarted business with cash by ivestings
An amount of Rs 10,00,000
On 2-12-2010 bought following items by cash
s.no. Item Bath no Mfg date Exp date Qut Rate
1 D cold Total 111200 Apr -10 Mar -10 1000bxs 25.00
2 Vicks action 23423 Des-10 Nov-13 2000bxs 37.25
3 Cold Act 67670 Sep-10 Aug-13 1500bxs 50.00
500mg
4 Anacin 41213 Apr-10 Mar-14 5000bxs 43.00
5 Citrizin 41213 Apr-10 Mar-13 500 bxs 15.00
6 Crosin 500 12400 Nov-10 Oct-14 1200bxs 32.00
mg
On 2-12-2010 Bougt LG LCD computer 17 ”on credit from ocean

Computer for office use Rs 16500.
On 3-12-2010 paid Rs.2000
45
On 3-12-2010 paid from transporting charges Rs 1800
On 5-12-2010 sold following items to adilabad medical store on Cr.
s.no. Item Bath no Qut Rate

1 D cold Total 111200 500bxs 28.00
2 Vicks action 23423 700bxs 40.00
3 Cold Act 67670 600bxs 53.00
500mg
4 Anacin 41213 2000bxs 47.00
5 Citrizin 41213 150 bxs 17.00
6 Crosin 500 12400 400bxs 35.25
mg
On 7-12-2010 sold Anacin 500mg.(Bt No 78781)1000bxs @.Rs47.25
On 10-12-2010 sold following items for cash.
S no. Items Batch no Qut Rate
1 d-cold total 111200 300 bxs 28.00
2 Vicks action 500mg 23423 500bxs 40.00
3 Crosin 500mg 12400 300bxs 35.25
On 11-12-2010 cash paid to ocean computer Rs.16500.

On 12-12-2010 cash received from adilabad medical stores Rs.1,50,000.
On 15-12-2010 sold following items to maha laxmi medical on cr.
S no. Items Batch no Qut Rate

1 d-cold total 111200 150 bxs 28.00
2 Vicks action 500mg 23423 650bxs 40.00
3 Coldact 500mg 12400 720 bxs 35.25

4 Anacin 500mg 78781 1800 bxs 47.00
5 Citrizin 41213 0 bxs 17.00
6 Crocin 500mg 12400 150 bxs 35.25
SRI VAISHNAVI OIL DELALERS

1. 1/1/2011 Investment
Rs.12,00,000/-
2. 1/2/2011 Cash Purchase
S.NO ITEMS QUT RATE

1 VIJAYA PALM OIL 250 Box Rs.520
2 VIJAYA GROUNDNUT OIL 300 Box Rs.700
3 KRISHNA NUTGOLD OIL 150 Box Rs.680
4 KRISHNA SUNFLOWER OIL 100 Box Rs 675
(Where 1 Box= 10 Packets)
1/4/2011 Credit Purchase from Laxmi oils

46
S.NO ITEMS QUT RATE
1 VIJAYA PALM OIL 5ltrs 20 cans Rs.280
1 Can=5 Liters
2 VIJAYA GROUND NUT OIL 5litrs 20 cans Rs.370
(1 can =5 litrs
3 VIJAYA GROUND NUT OIL 15litrs 15 cans Rs. 1100
(1can= 15litrs)
1/4/2011 Paid for labor charges

Rs.250
1/5/2011 Transporting Charges paid Rs.
7 00
1/6/2011 1 Box of Vijaya Ground nut oil returned due to damage
1/6/2011 Cash sales
S NO ITEMS QUT RATE

1 VIJAYA PALM OIL 50 bxs Rs.535
2 VIJAYA GROUND NUT OIL 120 bxs Rs.740
3 KRISHNA NUT GOLD OIL 60bxs Rs.705
4 KRISHNA SUNFLOWER OIL 50bxs Rs.690
5 VIJAYA PALM OIL 5LTS 5cans Rs.310
6 VIJAYA GROUND NUT 3cans Rs.395
OIL5LTS
7 VIJAYA GROUNDNUT OIL 2cans Rs.1250
15LTS
1/8/2011. Credit Sales to ayyappa Kirana stores
S NO ITEMS QUT RATE

2 VIJAYA GROUND NUT OIL 60bxs Rs.740
3 VIJAYA PALM OIL 5LTS 05bxs Rs.310
5LTS
15LTS
1/8/2011 Sold 5Can of Vijaya Groundnut 5lts oil Rs.395 each for cash
1/8/2011 Rent paid Rs.2500
1/10/2011 Deposited in karur vysya bank Rs.2,00,000
1/12/2011 Cash received from Ayyappa Kirana stores Rs.90,000
1/12/2011 Paid cash to Laxmi oils Rs.29500
1/12/2011 Cash sales
S NO ITEMS QUT RATE
2 VIJAYA GROUND NUT OIL 100bxs Rs.740
3 KRISHNA NUT GOLD OIL 40bxs Rs.705
4 KRISHNA SUNFLOWER OIL 30bxs Rs.690
5 VIJAYA PALM OIL 5LTS 7cans Rs.310
1/12/2011 Returned following items to Laxmi oils due to expiry

S NO ITEMS QUT RATE
47
1 VIJAYA PALM OIL 5LTR 01 cans Rs.280
2 VIJAYA GROUND NUT OIL 5 cans Rs.370
5LTR
1/12/2011 Deposited in Karur vysya bank Rs.3,50,000

1/12/2011 1 Can Vijaya palm oil 5ltr Returned by Ayyapa Kirana stores due to
leakage
BILL WISE DETAIL

SAY “YES IN “F11 (FEATURES) FOR MAINTAIN BILL WISE DETAIL S
OPTION
IN BILL WISE DETAIL FOR NEW OPTION ARE OBTAINED
New reference -----------1st sales (new account)

Against ref -------------- if dues are paid completely
On account --------------if dues are paid incompletely
Advance -----------------any advances.
EX
1. Started business by cash Rs. 100000/-
Closing Stock As per 1st April 2009
Compact computer 10 pieces @ 15000/-
LG computer 10 pieces@ 20000/-
2. on 10th sold the items to monoj on credit Rs 90000/-

LG . computer 2 pieces @25000/-
Bill no.123, Due days 120.
3. on 2th may 2009 sold the Item to vnod Rs 110000/-
LG. computer 2 pieces @ 25000/-
Bill no 456, Due days 60
4. cash received from Manoj 50000/- on 25th may
5. cash received from vinod Rs. 110000/- on 20th Agu
6. cash received from Manoj Rs 30000/- on the 15th june
Reports
Gateway of tally ------ > Display----- > Account Book---- >Ledger --- >Select
name, “press Alt+B”
48
VAT PROBLEM
1. V.R.S. Started business with cash Rs.3,00000/-
2. Cash deposited in SBI Rs.1,00000/-
3. Purchase 10 water filters from sony &comp@Rs600 each and paid input vat @
12.5%
4. Purchase 100 box cool Drinks from pepsi comp @ Rs.250 each and paid input
vat @ Rs.4%
5. sold 9 water filters to Rama and co @ Rs.700 each and output vat@ 12.5%
6. sold 50 cool Drinks boxes to KNR Dealer @ Rs300 each and output vat
@12.5%
7. sold 30 cool drinks boxes to GDK Dealer @ Rs300 each and output
vat@12.5%
8. cash withdraw from SBI Bank Rs.20000 for office use
9. paid salary Rs.10000 by cash
10. sold 10 cool drink boxes for cash@ Rs.290 each Output vat @ 12.5%
11. Rent paid by cash Rs.5000
To Activate Vat (Value Added Tax)
Use Feature Settings:-
F11---(Accounting Features )----F3(Statuary & Taxation)-Enable Value Added Tax---

“Yes”
By this VAT is Activated and While creating the Ledger A/c it asks Type of Dealer for
Customers and suppliers select VAT dealer if applicable.
Reports
Gateway of tally ------ > Display----- >Statutory Reports----Vat Reports----Vat
Computation

INTREST CALCULATION :-
SRI LAXMI FINACE Pvt Ltd.
On 01-04-2010 Started business with Cash Rs.5,00,000
49
On 01-04-2010 Purchase following Assets for cash
 Office Table Rs.12,000
 4 Chair –Rs.900 each
 Main Chair Rs.2,100
 Stationary –Rs.5000
On 03-04-2010 Purchase sealing fan from Venkateshwara Electrical on Credit
Rs.2,000
On 01-05-2010 given Loans to following candidates at different interst rates as per
Calendar month or Calendar year
s.no Name Amount Interest rate No.of Month
Year
1 Srinivas 20,000 5% 2Month
2 Laxman 10,000 10% 1 Month
3 Krishna 10,000 10% 1 Month
4 Sandeep 20,000 5% 6 Month
5 Ravinder 5,000 12% 1 Month
6 Radha 10,000 5% 1 Year
7 Harish 5,000 5% 1 Year
8 Younus 20,000 2% 2 Year
9 Mahesh 10,000 10% 3 Month
10 Surya 20,000 5% 6 Month
On 02-06-2010 Cash Received from Laxman Rs.10,000 and Interest received on Loan
given
On 05-06-2010 Cash Received from Krishna Rs.10,000 and Interest received on Loan
given
On 10-06-2010 Cash Received from Ravinder Rs.5,000 and Interest received on Loan
given
On 05-07-2010 Cash Received from Srinivas Rs.20,000 and Interest received on Loan
given
To Activate Interest calculation for Ledger A/c

F11 ------ (Accounting Features) -----Activate Interest calculations ---Yes
By this while creating the Ledger a/c One option “Activate Interest Calculation will
appear say “Yes” for which Interest is calculated
50
And give the interest rate ( %)also
To Check Interest particular Amount for Accounts
Gateway of Tally------ Report --- Display—Statement of Accounts –Interest

Calculation --- Ledger ---- Enter
COST CENTER
F11 ------(Accounting Features )-----Use cost centre for Job costing ---Yes
More than ONE Payroll /Cost Category ---Yes
Ocean computer fees Received to Following Students

PGDCA
SL.NO NAME LAB 1ST 2ND TOTAL
FEES INSTALMENT INSTALMENT FEES
1 Rajesh 100 300 400
2 Rani 200 400 500
3 Rakesh 300 500 600
4 Mahesh 200 600 700
5 Imran 200 500 400
Total
Accounting Package
1 Yonus 200 500 700
2. Harish 100 400 600
3 Radha 200 500 800
4 Raju 100 300 600
5 Suryprakash 200 600 800
Total
Reports
Gateway of tally ------ > Display----- > Statement of Accounts---Cost Center
51
PAYROLL
F11 ------(Accounting Features )-----Maintain Payroll ---Yes

More than ONE Payroll /Cost Category ---Yes
Note:- {Basic + DA + HRA + TA} – {PF + PT + ESI + Bank Loan} = Net Salary.
Employee Group Basic DA HRA TA PF PT ESI Bank
Name (Rs) (Rs) (RS) (RS) (RS) (RS) (RS) Loan(RS)
Raju Sales 25,000 3,500 3,000 1,200 3,500 550 250 4,500
Ravi Marketing 20,000 2,500 2,700 1,350 2,500 350 220 2,500
Siva Production 19,000 2,200 2,600 ------- 2,100 275 320 1,750
Attendance:-
Raju:- Present 29 days, absent 1 day.
Ravi:- Present 30 days, absent 0 day.
Siva:- Present 28 days, absent 2 day.
NOTE:-
DA:- Daly allowance.
HRA:- House Rent Allowance.
TA:- Traveling Allowance.
PT:- Professional Tax.
PF:- Provident Found.
ESI:- Employee State Insurance.
Report
Gateway of tally ------ > Display----- > Payroll Reports---- >Statements of payroll
52

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HISTORY OF TALLY

1. SINGLE ENTRY SYSTEM

1. Single Entry System

2. Double Entry System

Natural persons: - Created by god like Venkat, Mahesh, younus, Radha…Etc

Debit ----- The Receiver

Goods :- these purchase for resale only

Debit ----- What Comes In

Debit ----- All Expenses and Losses

The first screen which appears by Tally window is shown below.

Main Frame Area

Gateway of Tally or Main Frame Area:

Button Bar/ Pallate:

How to create a New Company?

How to open Existing Company?

Company Info------Select Company-------- Select Company Name

Company Info -------Alter

In “Company Info” Select “Alter” option and press

How to Unhide the Company Name in List of Companies?

How to give more passwords to the single company?

How to Split the Company Data?

Her we can create ledges, group, voucher type, center &category….Etc.

CAPITATAL A/C XXXX FIXED ASSETS XXXX

Trading And Profit & Loss A/c

OPENING XXXX SALES A/C XXXX

INDIRECT XXXX GROSS PROFIT XXXX

Total XXXX Total XXXX

Primary Group Sub Groups

Primary Group Sub Groups

A.RESERVE AND SURPLUS:

A.BANK OD(Over Draft):-

A.DUTIES AND TAXES :-

SUNDRY CREDITOR BUSINESS

CASH OR BANK CHEQUE

BUSINESS SUNDRY DEBTOR

CASH OR BANK CHEQUE

Single – Here we can create only one item at once.

 “Create” is used to create new ones.

To create new ledger a/c

Press F12(Configuration settings)---Use address for Ledgers a/c----Yes

To add any notes for ledgers.

Detailed explanation of each voucher type is explained in forward classes

For withdrawal bank

1. Cash deposited in Andhra bank Rs.5000/-

S.no Particular Debit Credit

F12 ----- Use single Enter mode for Pym/Rcpt/Contra--------NO

PAYMENT VOUCHER [F5]:-

Gateway of Tally--------Accounting Vouchers------Payment (F5)

Expenses (Debit /indirect)

s.no NAME UNDER GROUP

S.no Particular Debit Credit

Gateway of Tally ….Accounting voucher….Receipt(F6)….Enter.

1. Mr.Krishna started business with cash Rs.500000

s.no NAME UNDER GROUP

JOURNAL VOUCHER [ F7 ]:-

Gateway of Tally ….Accounting voucher….Journal Voucher (F7)….Enter.

Assets (Purchase ) party (S.C)

1. Bought furniture on credit from M.F furniture’s Rs.12000

s.no NAME UNDER GROUP

S.no Particular Debit Credit

s.no NAME UNDER GROUP

S.no Particular Debit Credit

F11 (Features)-------->Accounting Features………> Use Dr/Cr Notes ……Yes….Enter.