DCP Manual

United Nations Development Programme (UNDP) edition

APPENDIX 1

Department of Education
DepEd Computerization Program

Orientation Handbook
2016
DepEd Computerization Program (DCP) Orientation Handbook Page

Page 21

APPENDIX 1
Table of Contents

Introduction
A. DCP Process Flow ............................................................................................................... 3
B. DCP Pre-‐-‐-‐Deployment Process ............................................................................................. 3

B.1. Pre-‐-‐-‐Deployment Preparation ............................................................................................3
B.2. Pre-‐-‐-‐Deployment Inspection ...............................................................................................11
C. DCP Deployment Process ............................................................................................................. 15

C.1. Delivery of the DCP Packages to Recipient Schools ...................................................... 15
C.2. Inspection of DCP Packages at the Recipient Schools ................................................... 20
C.3. Installation of DCP Packages at the Recipient Schools .................................................. 24
C.4. Training of School Personnel at the Recipient Schools ................................................. 26
C.5. Acceptance of DCP Packages at the Recipient Schools ................................................. 30
D. Post Deployment/After Sales Support ................................................................................. 32

D.1. Recording the Receipt of DCP Packages ....................................................................... 32
D.2. Accountability, Utilization and Warranty of DCP Packages .......................................... 34
D.3. Maintenance, Troubleshooting and Helpdesk Support ................................................ 37
D.4. Relief from Accountability in case of Loss of any item
included in the DCP Package or the package itself ....................................................... 42
E. Appendices .................................................................................................................................... 456

Appendix 1 Sample School Readiness Checklist
Appendix 2 Sample Inspection and Acceptance Report (IAR)
Appendix 3 Sample Forwarding Bill
Appendix 4 Suggested DCP Package Layout
Appendix 5 Sample Property Transfer Report (previously IRP)
Appendix 6 Property Acknowledgement Receipt (previously ARE)
Appendix 7 Sample Field Service Report (FSR)
Appendix 8 Sample Training Checklist

DepEd Computerization Program (DCP) Orientation Handbook

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INTRODUCTION
APPENDIX 1
The DepEd Computerization Program (DCP) aims to provide public schools with appropriate
technologies that would enhance the teaching-‐learning process and meet the challenges of the
21st century.

The following are the objectives of the DCP:
• Provide ICT packages to public schools that is responsive to the needs of the K-‐12
curriculum;
• Integrate ICT in the teaching and learning process;
• Raise the ICT literacy of learners, pupils, students, teachers and school heads;
• Improve computer-‐to-‐student ratio in the public schools, and
• Improve the replacement cycle of ICT packages.

A. DCP PROCESS FLOW

A.1. Identification as to what type of ICT Package would support the curriculum being offered
in our schools.
A.2. Preparation & Finalization of Technical Specifications of the ICT Package including costs.
A.3. Provision of recipient list as to how many schools will be able to benefit from the current
allotted budget.
A.4. Proceed with Procurement Process in accordance with Republic Act 9184 otherwise
known as the “Government Procurement Reform Act” and its Implementing Rules and
Regulations.

B. DCP PRE-‐DEPLOYMENT PROCESS

B.1. Pre-‐Deployment Preparation

B.1.1. Policies

1. School readiness shall be assessed based on the completion and readiness of the
following counterpart requirements:
1.1. Multi-‐media Classroom with the following:
• Sufficient number of computer tables and chairs for the DCP
Package/s.
DepEd Computerization Program (DCP) Orientation Handbook Page 3

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• Secured windows and doors with iron grills
• Windows should be transparent with locking mechanisms APPENDIX 1
• Installation of sufficient number of electrical outlets in quantities
sufficient to avoid overloading or short circuit, properly ‘grounded’
electrical wirings, and heavy duty circuit breaker duly certified
“Safe and ready for use with the required electrical load capacity”
by the Municipality/City Electrician
• At least seven (7) extension cords.
• Air-‐conditioning units or at least two (2) electric stand fans
• Sufficient electrical lighting (for energy efficiency, use LED lights)

1.2. Provision of adequate security mechanisms:
• Security Guards, Barangay Tanods, and/or Police Officers
• Heavy duty locks/locking mechanisms
• Closed-‐Circuit Television (CCTV) with night vision (optional)
• Strategically-‐placed security and emergency lights

2. Furthermore, the counterpart requirements will then be categorized into two (2)
levels, namely:

A. Level 1 Readiness

§ All of the following items should be ready prior to delivery of the DCP
package in order to comply with the requirements set by DepEd.
Absence of even one (1) of these items, could be considered basis for
the Forwarder/Supplier/UNDP to report the observation and not to
continue with the delivery and/or installation of the DCP package.

a) Secure room for the DCP package upon delivery
b) Multi-‐media classroom where the DCP package will be
installed/setup and with the following items:
§ Sufficient number of computer tables which can accommodate
the DCP package when installed (located inside the computer
room).
§ Sufficient number of electrical outlets to avoid overloading or
short ciruit (also found inside the computer room).

B. Level 2 Readiness

§ As for the following items, these should be fulfilled by the recipient
school immediately after the deployment stage of the DCP package as

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DepEd will monitor this for compliance to complete the E-‐Classroom
experience of the teachers and students. APPENDIX 1

a) Multi-‐media classroom windows and doors should have grills.
b) At least seven (7) extension cords
c) Sufficient number of chairs
d) Transparent windows with locking mechanisms
e) Air-‐conditioning units or at least two (2) electric stand fans
f) Sufficient electrical lighting
g) Provision of adequate security mechanisms

3. It shall be the responsibility of the Division IT Officers to assess the readiness of the
schools to accept the DCP Package. The School Readiness Checklist (see Appendix
1) shall be used in the assessment.
4. In case the school was assessed as ‘NOT READY’ to accept a DCP Package, the
Principal/School Head shall issue a ’Waiver Letter’ indicating non-‐readiness and
waives their right to be a recipient of the DCP batch to be deployed.
5. The Information and Communications Technology Service (ICTS) will enforce the
use of the DCP Ticketing System to monitor the progress of Deployment and Post-‐
Deployment of DCP Packages.
6. Also, the ICTS will provide the following items to the Suppliers:
5.1. List of recipient schools with supporting information (i.e. contact
details, address, etc.)
5.2. Learning materials, DCP Logo, DCP Manual, etc.
5.3. Software product keys
5.4. Softcopy of Inspection and Acceptance Report (IAR) (see Appendix 2)
which will be photocopied by the Supplier and then provide each
recipient school a copy

B.1.2 Procedures

1. DCP/ICTS 1.1. Disseminates every Quarter 1 of the current year,

through DepEd Website the DepEd Memorandum
announcing the DCP batches to be procured and
deployed with the complete list of recipient schools for
the current year and technical specifications;
1.2. Announces the successful procurement of the DCP
batches together with the list of recipient schools
based on the assessment reports from the regions
nationwide;
1.3. Conducts pre-‐deployment meeting with Supplier/s to

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discuss implementation plan and strategies;
1.4. Submits official list of DCP/ICTS personnel authorized
APPENDIX 1
to coordinate the DCP deployment implementation to
the winning Supplier;
1.5. Forwards the final list of recipient schools to the
Supplier, based on the assessment submitted by
Regional ITOs;
1.6. Submits all required information regarding recipient
schools (i.e. Principal/School Head names, contact
details, addresses and readiness confirmation) to the
Supplier.
1.7. Fills-‐up the Inspection and Acceptance Report (IAR)
with all the items with brand name, model and
specifications, quantity, etc.;
1.8. Provides the Supplier, Regional and Division ITOs with
the soft copy of the filled-‐up IAR, Contract (between
DepEd and Supplier) and DCP Orientation Handbook;
1.9. Provides the Learning materials, DCP Logo, Software
Product keys, etc. to the Supplier.
1.10.Orients/trains Suppliers, Region and Division ITOs on
the use of the DCP Ticketing System.
2. Regional IT Officer 2.1. Disseminates Regional Memorandum instructing the

Division ITOs to conduct School Readiness Assessment
starting Quarter 2 of the current year;
2.2. Reviews report of th e Division ITO as to th
e
completeness of the assessed schools as against the list
of recipients as per DepEd Memorandum on DCP
recipient schools.
2.3. Forwards final complete list of schools assessed to
DCP/ICTS;
2.4. Provides technical assistance to all Division ITOs to
complete the list of recipient schools ready to receive
DCP packages.
2.5. Provides copy of IAR and Contract to Division ITOs prior
to delivery of the DCP Package.
2.6. Participates in the Orientation/Training for the DCP
Ticketing System.
3. Schools Division 3.1. Approves or disapproves recommendation by the

Superintendent Division IT Officer for replacement school due to the
non-‐readiness of the original recipient school.
3.2. Endorses final list of assessed recipient schools to the

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Regional ITO.
APPENDIX 1
3.3. Instructs recipient schools to provide at least three (3)
school personnel who will be trained by the Division
ITO on how to update the DepEd Ticketing System
which will be used during the Deployment and Post
Deployment stages of the DCP project.
4. Division IT Officer 4.1. Assesses the filled-‐up School Readiness Checklists by
DCP recipient schools based on the list from the DepEd
Memorandum;
4.2. Submits consolidated school readiness reports to the
SDS;
4.3. Recommends replacement school/s to the SDS in case
of non-‐readiness of the original recipient school/s.
4.4. Forwards final list of schools (with accomplished school
readiness checklist) approved by the SDS to the
Regional ITO copy furnished DCP/ICTS the
accomplished checklist;
4.5. Provides technical assistance to all recipient schools to
ensure readiness of the schools’ facilities by the time
deployment of the DCP Packages starts.
4.6. Provides copy of IAR and Contract to recipient schools
prior to delivery of the DCP Package.
4.7. Participates in the Orientation/Training for the DCP
Ticketing System.
4.8. Recommends to the SDS to request the recipient
schools to provide at least three (3) school personnel
who will be authorized to update the DepEd Ticketing
System which will be used during the Deployment and
Post Deployment stages of the DCP project.
5. Principal/School Head 5.1. Prepares counterpart requirements as indicated in the
School Readiness Checklist prepared by DCP/ICTS and
disseminated by the Division ITO.
5.2. For security mechanisms:
• If able, hires Security Guards; or
• Coordinates with the Barangay Council and/or
Police Station and requests to detail Brgy. Tanods
and/or Police Officers to do random inspection/
rounds 24 hours a day and 7 days a week to secure
the whole area of the school and all its assets.
• The computer laboratory doors should be (double or
triple locked) using heavy duty padlocks or other

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“sophisticated” locking mechanisms to protect its
contents and even discourage break-‐ins. APPENDIX 1
• Small, easy to carry equipment/valuables are
advised to be kept in steel cabinets with its own lock
and key for added security.
• If able, install CCTVs (with in strategic places to
further monitor
• During night time, keep the computer laboratory
lighted inside so that the room will still be visible
even from a distance.
• Install rechargeable lamps inside the computer
laboratory for continuous illumination during power
interruptions.
5.3. Meets possible partners in ensuring readiness of the
school to receive the DCP Package;
5.4. Informs Division ITO of school readiness;
5.5. Issues School Memo identifying the following (copy
furnished the Division Office):
1. School personnel to receive the DCP Package upon
delivery;
2. Designates members of the School Inspectorate
Team who will inspect the DCP Package. The said
team should have the following composition:
• Team Leader – who is at least a second (2nd)
ranking permanent official of the school;
• School personnel designated by the principal who
has knowledge/technical expertise relevant to
the goods delivered;
5.6. Issues ‘Waiver Letter’ to Division IT Officer indicating
non-‐readiness and waives the right to be a recipient of
the current DCP batch to be deployed if the school was
assessed as ‘Not Ready’ to accept a DCP Package.
5.7. Appoints at least three (3) school personnel who will be
trained by the Division ITO on how to update the
DepEd Ticketing System which will be used during the
Deployment and Post Deployment stages of the DCP
project.
6. Supplier 6.1. Informs/meets UNDP and DCP/ICTS on the issuance of
Notice of Award (NOA) and discuss implementation
plan and strategies.
6.2. Submits to DCP/ICTS the official list of the Supplier’s

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personnel in-‐charge of the deployment
implementation; APPENDIX 1
6.3. Informs DCP/ICTS the target date to conduct pre-‐
deployment inspection and the programmed
deployment timeline;
6.4. Requests for final list of recipient schools with the
following information (i.e. Principal/School Head
names, contact details, addresses and readiness
confirmation) from DCP/ICTS.
6.5. Requests for the soft copy of the IAR and DCP
Orientation Handbook, from DCP/ICTS.
6.6. Requests for the Learning materials, DCP Logo,
Software Product keys, etc. from DCP/ICTS.
6.7. Participates in the orientation/training on the use of
the DCP Ticketing System.
6.8. Reproduces and provides the hardcopy of the DCP Logo
and Orientation Handbook to all Division ITOs and
recipient schools;
6.9. Reproduces the filled-‐up IAR from ICTS to be
distributed to Authorized Service Partner/s (ASP) which
will be turned-‐over to each of the School Property
Custodian per recipient school prior to the Inspection
of the DCP Package at the School level.
6.10.Installs Learning Materials and other DepEd provided
software to DCP Package hardware.
6.11.Pastes printed DCP Logo stickers in all items except
cables and mouse;
6.12.Completes deployment within the prescribed duration
from the receipt date of the Notice to Proceed (NTP).
6.13.Participates in the Orientation/Training for the DCP
Ticketing System.

B.1.3 Responsibilities

1. DCP/ICTS 1.1. Ensures that all Regional, Division ITOs and schools are
informed of the DCP implementation program every
year.
1.2. Provide list and other related information of recipient
schools to Supplier/s.

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1.3. Responsible for coordinating implementation plan with
Supplier/s. APPENDIX 1
1.4. In-‐charge of providing the IAR and DCP Orientation
Handbook to the Supplier, Regional and Division ITOs.
1.5. Accountable for handing over the Learning materials,
DCP Logo, Software Product keys, etc. to the
Supplier/s.
1.6. Responsible for orienting/training Suppliers, Region
and Division ITOs on the DCP Ticketing System.
2. Regional IT Officer 2.1. In-‐charge of disseminating instructions to Division ITOs
in conducting School Readiness Assessment for the
DCP.
2.2. Responsible for reviewing reports of assessed schools
from the Division ITOs and forwarding final list to
DCP/ICTS.
2.3. Ensure that all Divisions are ready to receive the DCP
Package.
2.4. Ensure participation in the orientation/training for the
DCP Ticketing System.
3. Schools Division 3.1. Responsible for assessing and endorsing the

Superintendent recommendation of the Division ITO for recipient
schools.
3.2. Ensure recipient schools will provide trainees for the
4. Division IT Officer 4.1. Responsible for assessing readiness of schools and
recommending replacement schools to the SDS when
necessary;
4.2. Conducts actual School Readiness Assessment.
4.3. In-‐charge of forwarding final list of recipient schools to
the Regional ITO copy furnished DCP/ICTS.
4.4. Ensure participation in the orientation/training for the
5. Principal/School Head 5.1. In-‐charge of completing the counterpart requirements

prepared by DCP/ICTS and ensure the readiness of the
school to be a recipient of the DCP.
5.2. Ensures involvement of the school partners to assist in
acquiring the required equipment and facilities to make
the school ready to receive the DCP Package.
5.3. Responsible for designating School Personnel in
receiving and be part of the School Inspectorate Team.

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5.4. Responsible for issuing a ‘Waiver Letter’ when school is
not ready to accept a DCP Package. APPENDIX 1
5.5. Ensure participation of appointed School Personnel for
the DCP Ticketing System.
6. Supplier 6.1. Responsible for the timely and complete delivery to

DAT Manila consolidation warehouse, installation and
testing (with training of school representatives) of DCP
packages within the prescribed timeline.
6.2. Responsible for the reproduction and issuance of
crucial documents that will be needed during delivery
to DAT Manila consolidation warehouse, inspection,
installation and testing (including training) of the DCP
Packages.
6.3. Responsible for attaching DCP Logo stickers on all items
applicable of the DCP Package.
6.4. Ensure proper usage of the DCP Ticketing System.

B.2. Pre-‐Deployment Inspection

B.2.1. Policies

1. DepEd-‐BAC Procured:
a. For inspection of deliveries of equipment, supplies and materials, and
infrastructure projects (DepEd-‐BAC Procured), the inspection shall be
handled by the Central Office Inspectorate Team composed of the
following:

Office Designation
DCP/ICTS Team Leader
Asset Management Division (AMD) Member

Accounting Division Member
Representatives from other DepEd Offices (as assigned Member

by the Asset Management Division (AMD) should no
employee from AMD be available at the date/time of
inspection.)

b. For any given inspection, the team should be composed of at least three (3)
members.

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c. Inspection of ICT equipment for delivery by Supplier/s shall follow COA
rules and be performed in accordance to DepEd Property Inspection APPENDIX 1
procedures as contained in the Terms of Reference (TOR), General and
Special Conditions of the Contract.
2. Other Agency Procured:
a. For the inspection of deliveries of equipment, supplies and materials (other
agency procured), infrastructure projects the inspection shall be handled
jointly by the Inspection Team of the procuring entity (e. g. DBM-‐PS and
DepEd Central Office Inspectorate Team);
3. Inspection shall be done by way of ‘Random Sampling’ wherein samples from the
delivered batch are chosen at random for checking and testing.
4. Deployment of DCP Packages may commence after the Supplier/s receives their
certification that they have complied with the requirements set forth during the
Pre-‐Deployment Inspection phase of the project from DCP/ICTS.

B.2.2. Procedures

1. Supplier 1.1. Requests DCP/ICTS for the conduct of a Pre-‐

Deployment Inspection on a tentative date.
1.2. Provides details (i.e. address, landmarks, etc.) on the
location of the items to be inspected.
1.3. Conforms to the agreed date of Pre-‐Delivery
Inspection set with DCP/ICTS.
1.4. Assists in moving, unpacking, installation and
operation of selected items to be inspected by the
Inspectorate Team (when needed).
1.5. Complies with the details of the project indicated in
the Contract.
2. DCP/ICTS 2.1. Confirms with the Supplier the final date of the Pre-‐
Deployment Inspection process.
2.2. Prepares and transmits an Office Memorandum to
the Asset Management Division and Accounting
Division of the DepEd Central Office requesting for
representatives who will form part of the DepEd
Inspectorate Team.
2.3. Designates representative of DCP/ICTS to form part
of the DepEd Inspectorate Team for DCP project.
2.4. Communicates and discuss matters with regard to
the forthcoming Pre-‐Deployment Inspection with
other representatives designated to be members of

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the DepEd Inspectorate Team from the Asset
Management Division and Accounting Division. APPENDIX 1
2.5. Conducts post inspection meeting with Inspectorate
Team to:
• Discuss findings;
• Take note of possible requests by supplier if any
extension of contract completion period is
required, etc;
• Identify risks on any potential improvement or
changes in the technical specifications or other
requirements set forth in the contract;
• Discuss key points to be included in the inspection
report/concerns and next steps.
2.6. Informs the Supplier by sending an official
communication on the results of the inspection, next
steps to be taken and other concerns that needs to
be addressed.
3. Asset Management 3.1. Informs DCP/ICTS with regard to the designation of

Division and Accounting their representative/s to become part of the DepEd
Division Inspectorate Team for the impending Pre-‐
Deployment Inspection of the DCP project.
4. Inspectorate Team 4.1. Meets with DCP/ICTS and Supplier/s to:

• Review roles of respective members;
• Discuss technical specifications and configurations
based on samples (if any);
• Discuss systems, procedures and forms.

4.2. Inspects the items in accordance with the issued
Purchase Order/Contract on the agreed date of
inspection;
4.3. Examines items on these initial aspects among
others:


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Physical • Are there scratches, dents or other signs of
Condition damage?
APPENDIX 1
• Do the items look new or used?
Brochure • User Manuals
• Technical Support and Contact details
• Manual and instructions should be in
English language
Physical • How many items were received?
Count • Are they complete in accordance to the
order?
4.4. Checks if the items conform with the required
specifications in terms of materials and dimensions;
4.5. Checks if the markings/labels conform with DepEd
requirements;
4.6. Rejects items that do not conform with the technical
specifications and requests the Supplier to replace
affected items with the same items from within the
same batch for checking;
4.7. Notes down observations/findings, jointly prepares
reports and discusses it with the other members of
the Inspectorate Team.
4.8. After the inspection, informs the Supplier to expect
an official communication from the DCP/ICTS on the
results of the inspection and next steps to be taken.

B.2.3. Responsibilities

1. Supplier 1.1. Responsible for requesting the conduct of a Pre-‐

Deployment Inspection.
1.2. Ensure the availability and assistance of the Supplier’s
personnel during the inspection.
1.3. Ensure readiness of all the items for inspection;
1.4. Secure a safe and comfortable place for the conduct of
the inspection.
1.5. Ensure that all items for inspection comply with details
specified in the Contract.
2. DCP/ICTS 2.1. Finalize the date of the inspection with the Supplier.
2.2. In charge of the creation of the DepEd Inspectorate
Team.
2.3. Responsible for issuing the certification of compliance
during the Pre-‐Deployment Inspection to the Supplier.

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3. Asset Management 3.1. Ensure the designation of representatives for the
Division and Accounting DepEd Inspectorate Team. APPENDIX 1
Division
4. Inspectorate Team 4.1. In charge of conducting the Pre-‐Deployment Inspection

prior to delivery of DCP Packages to determine
compliance with the Technical Specifications, TOR and
Special Conditions of the Contract.
4.2. Ensure that the inspection is done according to
approved policies and procedures.
4.3. Responsible for making recommendations to DCP/ICTS
on the outcome of the Pre-‐Deployment Inspection.

C. DCP DEPLOYMENT PROCESS

C.1. Delivery of the DCP Packages to Recipient Schools

C.1.1. Policies

1. Delivery of DCP packages shall be done only for those schools who have fulfilled the
Level 1 counterpart requirements as indicated in page 4, Item No. 2, letter A of the
Pre-‐Deployment Preparation phase of this DCP Orientation Handbook as prescribed
by the DepEd Central Office.
2. Supplier shall coordinate with the Region/Division IT Officers and recipient schools
on details with regard to delivery.
3. Acceptance of deliveries shall only be done during school days from 8 AM to 5 PM
(holidays not included).
4. Deliveries shall be made to the address of the recipient school specified in the listing
provided by DCP/ICTS, unless otherwise indicated in the contract.
5. At the recipient school, the DCP Package can only be unloaded when authorized
School Personnel and/or the School Property Custodian is/are present. Opening of
individual boxes will only be done and facilitated by the Supplier’s Authorized Service
Partners (ASPs).
6. The School Property Custodian (or authorized representative) shall perform an initial
inspection of the delivered DCP Package as to physical conditions, quantity and in
accordance to the items specified in the contract between DepEd and the Supplier
for the DCP project.

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7. If the School Property Custodian is not available during the arrival of the DCP
Package at the school, an authorized representative can receive the items as long as,
APPENDIX 1
he/she needs to present all of the following:
a. Authorization letter to receive the items on his/her behalf signed by the
Property Custodian.
b. Photocopy of the Property Custodian’s School/DepEd ID (front and back).
c. Photocopy of the authorized representative’s School/DepEd ID (front and
back).

If any of the required items above can’t be produced, ‘NO DELIVERY’ can be made.

8. In case the Supplier/Forwarder or Property Custodian notices that some items are
missing or damaged, Supplier policy restricts further opening of the boxes for the
protection of their Company, the Forwarder and the Client.

Note:
Depending on the circumstances, for as long as the boxes were not
opened prior to the unpacking by the Forwarder or Supplier’s
authorized representative; a full investigation on the part of the
Supplier and the Forwarder is conducted first before involving the
school.

9. Deliveries should be rejected if found to be NOT in accordance with conditions
previously stated in this section.
10. Once the initial inspection is found to be in order, the Freight Forwarder shall unload
the DCP Package from the delivery vehicle and place it at the disposal of the
Authorized School Personnel. The Authorized School Personnel shall move the DCP
package to the school and place it in the secure room allocated for this purpose.
11. After unloading the DCP Package, the Forwarder issues a Forwarding Bill (see
Appendix 3) and/or Delivery Receipt (see Appendix 4) in three (3) copies.
12. The Property Custodian signs the Forwarding Bill and/or Delivery Receipt and
indicates any observation of the package at the time of delivery (e.g. complete and in
order, complete but with damages …, etc.)
13. In case delivery to the recipient school cannot be performed by the
Supplier/Forwarder due to armed conflict or calamities (e.g. typhoon, earthquake,
etc.) that made roads impassable, the DCP Package must be temporarily delivered to
a nearby public school (but only for safekeeping).
14. The Supplier, Recipient School, Region and Division ITOs are instructed to regularly
update the progress of implementation through the DepEd Ticketing System via
Short Message Service (SMS/text message).


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C.1.2. Procedures APPENDIX 1
1. DCP/ICTS 1.1. Informs Region and Division ITOs on the status of the
forthcoming delivery of DCP Packages in all recipient
schools;
1.2. Reminds Supplier when and where deliveries can be
made and to confirm address of the recipient schools.
1.3. Monitors the DepEd Ticketing System for updates from
the Suppliers, Recipient School, Region and Division
ITOs.
1.4. Conducts bi-‐monthly meeting with Supplier for
implementation updates and resolution of issues/
challenges.
2. Forwarder/UNDP 2.1. Coordinates the schedule of deliveries to the Region and
Division ITOs and recipient schools.
2.2. Confirms address of the recipient school.
2.3. Requests the presence of School Personnel and/or
School Property Custodian prior to unloading and/or
opening of the DCP Package upon arrival at the recipient
school.
2.4. Assesses presence of Level 1 requirements before
proceeding with unloading of DCP package from the
delivery vehicle.
2.5. Restricts further opening of the boxes of the items if
noticed that some are found to be missing or damaged.
2.6. Informs Division ITO when encountering unsafe
conditions and recommends temporarily delivering the
DCP Package to a nearby Public School for safekeeping.
2.7. Issues a Temporary Forwarding Bill and/or Delivery
Receipt to the Public School receiving the DCP Package
for temporary storage upon completion of transporting
the said package to a secure room.
2.8. Obtains DCP Package from Public School which served as
temporary storage and delivers to the legitimate
recipient school when conditions have improved.
2.9. Updates DepEd Ticketing System with regard to the
status of the delivery through SMS.
2.10.Coordinates bi-‐monthly meeting with DCP/ICTS for
implementation updates and resolution of issues/
challenges.
3. Region/Division IT 3.1. Informs recipient schools on the schedule of delivery of

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Officers the DCP Package;
3.2. Provides copy of IAR/Contract for reference. APPENDIX 1
3.3. Informs the Principal/School Head and School Property
Custodian on the actions to be taken with regard to
delivery concerns.
3.4. Advises Supplier/Forwarder to temporarily deliver the
DCP Package to a nearby Public School when
encountering unsafe conditions.
3.5. Reminds Supplier/Forwarder to request for a
certification attesting unsafe conditions.
status of the delivery through SMS.
3.7. Provides technical assistance to recipient schools.
4. Principal/School Head 4.1. Determines that all counterpart requirements have been
complied with.
4.2. Advises the School Property Custodian (or authorized
representative) on the schedule of delivery and what
steps to be taken to address delivery concerns.
4.3. Informs concerned School Personnel to be present when
the delivery of the DCP Package arrives.
4.4. Instructs School Personnel to prepare a secure room for
the DCP Package which will serve as temporary storage
prior to the inspection by the School Inspectorate Team.
4.5. Picks out School Personnel who will be in-‐charge of
moving the DCP Package to the secure room provided by
the school.
4.6. Instructs authorized School Personnel to update the
DepEd Ticketing System with regard to the status of the
delivery through SMS.
5. School Property 5.1. Secures copy of IAR and Contract of DCP Project from
Custodian or Division ITO.
Authorized 5.2. Take photos/video footages of the packages for
Representative reference upon arrival.
5.3. Inspects the delivered DCP Package as to physical
conditions (i.e. brand new or used, dents, scratches,
etc.), quantity and if it is in accordance with the Contract
between DepEd and the Supplier before receiving.
5.4. Restricts further opening of the boxes of the items if
some are found to be missing or damaged and does the
following:

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• Inform the Division ITO regarding the concern.
• APPENDIX 1
Make a note in the Forwarding Bill and/or
Delivery Receipt of the observed issues.
5.5. Instructs designated School Personnel to bring the DCP
Package to the secure room provided by the recipient
school for temporary storage after having been found
complying with conditions set forth in the Contract.
5.6. Signs the Forwarding Bill and/or Delivery Receipt
(indicate any observation/s if necessary) and records the
DCP Package to be included in the inventory.
6. Recommended Public 6.1. Receives the DCP Package from the Supplier/Forwarder
School for Temporary and issues a letter attesting to the unsafe conditions.
Storage (in case of 6.2. Requests for a Temporary Forwarding Bill and/or
armed conflict or Delivery Receipt from the Supplier/Forwarder upon
calamities) completion of transporting the said package to a secure
room.

C.1.3. Responsibilities

1. DCP/ICTS 1.1. Responsible for updating Region and Division ITOs with
regard to the delivery of DCP Packages.
1.2. Ensure regular updates from the Supplier and come up
with solutions for challenges encountered.
1.3. Monitor DCP Ticketing System updates.
2. Forwarder/UNDP 2.1. Ensure that Region and Division ITOs have been notified
of the delivery schedules and other requirements.
2.2. Ensure that delivery procedures will be followed.
2.3. Ensure delivery of DCP Packages to all recipient schools.
2.4. Responsible for reporting and assisting in the resolution
of delivery issues.
3. Region/Division IT 3.1. Ensure that recipient schools are aware of delivery
Officers schedules and procedures.
3.2. Ensure to assist the recipient schools on delivery
concerns.
3.3. Update and monitor DCP Ticketing System on
implementation updates.
4. Principal/School Head 4.1. Ensure readiness of the school to accept the DCP
Package.
4.2. Ensure that School Personnel will take action on

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requirements needed in preparation for the delivery of
the DCP Package. APPENDIX 1
4.3. Ensure updating of the DepEd Ticketing System.
5. School Property 5.1. Ensure that copies of the IAR, Contract, etc. are ready by
Custodian or the time the delivery of the DCP Package arrives.
Authorized 5.2. Responsible for documenting (supported with photos/
Representative video footage) the delivery.
5.3. Ensure that the initial inspection is in accordance with
the policies and procedures set forth in this Handbook.
6. Recommended Public 6.1. Ensure that documents needed in securing the DCP
School for Temporary Package for temporary storage are issued properly.
Storage (in case of 6.2. Responsible for securing the DCP Package from theft
armed conflict or and any incident that may cause damage to it.
calamities)

C.2. Inspection of DCP Packages at the Recipient Schools

C.2.1. Policies

1. Inspection of items can only be done in the presence of the School Inspectorate
Team, School Officials/personnel and the Supplier’s Authorized Service Partner
(ASP) prior to the unpacking of the items.
2. Actual inspection of the item/s shall be done by the School Inspectorate Team and
should be according to the technical specifications and functionalities being
required.
3. Inspection shall be done according to approved policies and procedures.
4. Before the actual inspection, the ASP shall turnover the Inspection and Acceptance
Report (IAR) to the School Inspectorate Team.
5. The School Inspectorate Team shall accomplish the IAR in three (3) copies.
6. The Supplier, Recipient School, Region and Division ITOs are instructed to update
the progress of implementation through the DepEd Ticketing System via SMS (text
message).

C.2.2. Procedures

1. Supplier 1.1. Informs the ASP on the timelines that need to be

complied with to avoid penalties.

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1.2. Provide IARs of respective schools to ASP which will be
handed over to the School Inspectorate Teams prior to
APPENDIX 1
the inspection stage.
1.3. Addresses and resolves inspection concerns received
from the ASP, Region/Division ITOs and DCP/ICTS.
status of the inspection.
2. Authorized Service 2.1. Notifies the recipient school on the date the DCP
Partner (ASP) Package will be unpacked for inspection by the School
Inspectorate Team.
2.2. Informs the recipient school on the identities of the
representatives of the ASP that will be present on the
date of unpacking.
2.3. Inspects and shows to the Principal/School Head or any
authorized School Personnel, School Property Custodian
and School Inspectorate Team the exterior condition,
completeness of the items, accessories and other
peripherals of the packages.
2.4. Notes down any signs of tampering, mishandling and/or
other type of damage/s to the DCP Package prior to the
inspection by the School Inspectorate Team.
2.5. Turnovers the packages to the School Inspectorate Team
for further inspection if it complies with the established
Technical Specifications and the TOR.
2.6. Assists the School Inspectorate Team during the
inspection phase only when needed.
2.7. Informs Supplier on the status of the Inspection.
3. Principal/School Head 3.1. Informs School Personnel and School Inspectorate Team
on the date the ASP will arrive for the unpacking of the
DCP Package.
3.2. Logs representatives of the ASP who will conduct the
unpacking of the DCP Package.
3.3. Directs School Personnel to document the inspection
proceedings.
3.4. Observes the unpacking of the packages together with
the School Property Custodian and School Inspectorate
Team.
3.5. Instructs authorized School Personnel to update the
DepEd Ticketing System with regard to the status of the
delivery through SMS.

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4. Property Custodian 4.1. Monitors the unpacking and inspection proceedings.
APPENDIX
4.2. Logs any observations with regard to the unpacking of 1
the DCP Package by the ASP.
4.3. Updates the Division ITO on the outcome of the
inspection.
5. School Inspectorate 5.1. Inspects the physical condition of the DCP Package after
Committee being turned over by the ASP.
5.2. Checks if the items are in accordance with the Contract
and on the template IAR provided by the ASP, following
the exact quantity and technical specifications.
a. If the items comply with what is stated in the
Contract and IAR, the School Inspectorate Team signs
the IAR as to compliance of the items.
b. If some or all of the items do not comply with what is
stated in the contract, the School Inspectorate Team:
• Informs the Supplier by calling/texting any of
the numbers to be provided.
• Informs the Division ITO regarding the
concern/s.
• Makes a note in the IAR of the observed
problems.
5.3. Advises the ASP that it can proceed to the installation
phase if the DCP Package is found to be complying with
the Contract, IAR and TOR.
6. Division IT Officer 6.1. Notes down issues encountered during the inspection
done by the School Inspectorate Team for future
reference in accomplishing reports for the Regional ITO
and DCP/ICTS.
6.2. Assists the Principal/School Head, School Property
Custodian and School Inspectorate Team on the next
action to take with regard to inspection concerns.
7. Regional IT Officer 7.1. Monitors inspection concerns collected from the
Division ITOs for consolidation and to be reported to
DCP/ICTS.
7.2. Assists Division ITOs with regard to inspection concerns.
8. DCP/ICTS 8.1. Reminds the Supplier, Region and Division ITOs to

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update the DepEd Ticketing System regularly.
8.2. Monitors the DepEd Ticketing System for updates APPENDIX
on 1
inspection concerns from the Suppliers, Recipient
School, Region and Division ITOs to resolve issues.


1. Supplier 1.1. Ensure that the ASP strictly follows the timelines set to
complete their respective duties.
1.2. Ensure the provision of IARs to the ASP for use of the
School Inspectorate Teams.
1.3. Provide assistance in resolving concerns with regard to
inspection.
1.4. Ensure that DepEd Ticketing System is updated.
1.5. Attend bi-‐monthly meetings with DCP/ICTS on progress
of implementation and resolution of inspection
concerns.
2. Authorized Service 2.1. Ensure that recipient schools are informed of on the
Partner (ASP) date of unpacking the DCP Package and followed by the
inspection stage.
2.2. Responsible for handing over the IAR (provided by the
Supplier) to the School Inspectorate Team prior to the
inspection stage.
2.3. Responsible for initially inspecting the DCP Package prior
to the inspection by the School Inspectorate Team.
2.4. Provide assistance to the School Inspectorate Team
when needed.
2.5. Ensure to report on the status of the Inspection.
3. Principal/School Head 3.1. Responsible for monitoring the unpacking and
inspection of the DCP Package.
3.2. Ensure the inspection is done according to approved
policies and procedures.
3.3. Ensure complete documentation of the inspection
proceedings copy furnished the Division ITO.
3.4. Ensure updating of the DepEd Ticketing System.
4. Property Custodian 4.1. Ensure appropriate inspection proceedings are followed.
5. School Inspectorate 5.1. Ensure conformity of DCP Package to the Contract, IAR
Committee and TOR.
6. Division IT Officer 6.1. Ensure appropriate inspection proceedings in recipient
schools and assist in resolving concerns.
6.2. Provide progress reports to the Regional ITO.

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7. Regional IT Officer APPENDIX 1
7.1. Ensure inspection proceedings are in accordance with
DepEd Property Inspection procedures.
7.2. Provide bi-‐monthly progress implementation reports to
DCP/ICTS.
8. DCP/ICTS 8.1. Responsible for addressing inspection concerns with the
Supplier.
8.2. Conduct bi-‐monthly meeting with the Supplier for

C.3. Installation of DCP Packages at the Recipient Schools

C.3.1. Policies

1. The school should follow the prescribed DCP Package Layout (see Appendix 5).
2. Installation of the DCP Package should immediately commence right after
satisfactory result of the inspection done by the School Inspectorate Team.
3. Keep in mind that the Supplier will install the DCP Package only once per school
and is considered permanent.
4. Sudden and unnecessary changes or adjustments to pre-‐arranged installation
layouts with the Supplier/ASP, is not allowed as this will cause delays.
5. Representatives of the ASP shall not make any modifications and/or additional
improvements to the equipment and installation specifications set down in the
Terms of Reference (TOR) of the DepEd Central Office. Any modification must be
consulted first with the Supplier and DepEd.
6. Liabilities incurred in the performance of any unauthorized work at the behest of
school representatives shall be charged to the school accordingly.
7. During installation, in the event the ASP’s representative/s intentionally or
unintentionally damage and/or break any school property, the Supplier/ASP shall
replace the affected item/s immediately.
8. The Supplier, Recipient School, Region and Division ITOs are instructed to update
the progress of implementation through the DepEd Ticketing System via SMS (text
message).


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C.3.2. Procedures
APPENDIX 1
1. ASP 1.1. Proceeds with setup, installation and configuration of
the DCP Package in the assigned classroom according to
the conditions set forth in the Contract after the said
package has been inspected and cleared for installation
by the School Inspectorate Team.
1.2. Tests the equipment to ensure that the DCP Package is
working and in compliance with the conditions of the
Contract.
1.3. Informs the Principal/School Head when the setup of the
package has been completed and the next phase is
training of the school personnel who will use and/or
maintain the DCP Package.
1.4. Informs Supplier on the status of the Installation.
2. Supplier 2.1. Updates DepEd Ticketing System with regard to the

2.2. Addresses and resolves inspection concerns received
from the ASP, Region/Division ITOs and DCP/ICTS.
3. Principal/School Head 3.1. Assigns School Property Custodian/School Personnel to

oversee and document the installation process to be
done by the ASP.
4. School Property 4.1. Observes and documents the whole installation phase.
Custodian and School 4.2. Informs School Officials/Division ITO of concerns during
Personnel installation for clarification and guidance.
5. Division IT Officer 5.1. Monitors progress of installation of DCP Packages in

recipients schools through the DCP Ticketing System.
5.2. Provides assistance to recipient schools with regard to
installation issues.
5.3. Consolidates reports from recipient schools with regard
to concerns encountered during installation and sends
them to the Regional ITO and DCP/ICTS.
6. Regional IT Officer 6.1. Monitors progress of installation of DCP Packages in

different divisions through the DCP Ticketing System and
reports from Division ITOs.
6.2. Provides assistance to Division ITOs and recipient
schools with regard to installation issues.
7. DCP/ICTS 7.1. Reminds the Supplier, Region and Division ITOs to

update the DepEd Ticketing System regularly.

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7.2. Monitors the DepEd Ticketing System for updates on
installation concerns from the Suppliers, Recipient APPENDIX 1
School, Region and Division ITOs to resolve issues.


1. ASP 1.1. Responsible for setting-‐up, installation, configuration
and testing of DCP Packages according to conditions
specified in the Contract.
1.2. Ensure updates on installation concerns to the Supplier.
2. Supplier 2.1. Ensure updates on installation via DepEd Ticketing

System and/or DCP/ICTS.
3. Principal/School Head 3.1. Ensure School Personnel are always present to oversee
and document the installation process.
4. School Property 4.1. Ensure proper documentation of the installation

Custodian and School process.
Personnel 4.2. Ensure that installation is done according to the
conditions of the Contract.
4.3. Responsible for escalating updates and concerns to the
right person/s and/or office.
5. Division IT Officer 5.1. Ensure monitoring of installation progress and assist in
resolving concerns.
6. Regional IT Officer 6.1. Ensure monitoring of installation progress and assist in
resolving concerns.
7. DCP/ICTS 7.1. Responsible for addressing installation concerns with

the Supplier.
7.2. Conduct bi-‐monthly meeting with the Supplier for

C.4. Training of School Personnel at the Recipient Schools

C.4.1. Policies


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1. After installation, a face to face training shall be provided to the recipient school
(duration of training varies depending on the type of package delivered to APPENDIX the 1
school). The school’s designated ICT Coordinator, Division ICT Coordinator or IT
Officer may also attend.
2. Training shall be done during school hours, unless the School Head and teachers
request to be trained after school or teaching hours.
3. The Training course should be recorded (video/photo) by the School personnel for
documentation and future reference;
4. Installed DCP Package in the school will be used for the face to face training.
5. The Supplier should provide the materials such as training manuals (in soft and hard
copies), videos presentations, etc. that will be used during the training per recipient
school;
6. Training Manuals in hardcopies shall be provided by the Supplier per recipient
school.
7. The training should cover all topics indicated in the Training Checklist (see Appendix
6) provided by DCP/ICTS, otherwise, the checklist won’t be signed by the
participants.
8. Training checklist should be signed by the participants after the conduct of the
training.
9. Training is centered on the operation and maintenance of the package that shall
have the following content (if applicable):
• IT Equipment Orientation
• Equipment components functionalities
• Proper installation of equipment
• Training on Hardware and Software maintenance
• Hands-‐on Troubleshooting / system restoration and backup
• Training on Basic Software and Hardware of Host PC
• Training on Classroom Management Tool
• Orientation on the Warranty and Helpdesk System reporting procedure

C.4.2. Procedures

1. Principal/School Head 1.1. The Principal/School Head selects a minimum of three

(3) school personnel/representatives to participate in
the training course provided by the Supplier’s ASP;
1.2. Assign somebody to document the training course
(photo/video coverage) for future reference.
1.3. After the completion of the training, the school

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Principal/authorized representative signs the training
checklist certifying that the training of school
APPENDIX 1
personnel/representatives has been completed.
1.4. A copy of the signed Training Checklist must be given to
the Supplier/ASP as a requirement for payment
purposes.
2. School Personnel to be 2.1. The school personnel/representatives fills-‐up the
trained attendance sheet that forms part of the Training
Checklist.
2.2. As proof of attendance, attendees are advised to
prepare beforehand a photocopy of their DepEd/School
ID (front and back) with signature which will be
submitted to the ASP for documentation purposes.
3. Division IT Officer 3.1. Gathers concerns encountered during training done by
the ASPs for future reference in accomplishing report for
the Regional ITO and DCP/ICTS.
3.2. Provides assistance to recipient schools with regard to
training issues.
4. Regional IT Officer 4.1. Provides assistance to Division ITOs and recipient
schools with regard to training issues.
5. DCP/ICTS 5.1. Discusses with Supplier concerns with regard to

installation.
6. Supplier/ASP 6.1. Provides Training Materials (Manual, Training Checklist,

Attendance Sheet) for the training course.
6.2. Uses the DCP Package/equipment during training to test
the capabilities of the said equipment.
6.3. Collects all the necessary documents that were filled-‐up
by the participants which will serve as attachment for
the Supplier.


1. Principal/School Head/ 1.1. Coordinate with the ASP with regard to the
proceedings of the training course.
1.2. Ensure that the training is conducted according to the
TOR.
1.3. Ensure availability of venue & attendees.

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1.4. Assign somebody to document (Photo/video coverage)
the actual training activity for future reference. APPENDIX 1
1.5. Ensure that all forms (attendance sheet, training
checklist, etc.) have been properly and completely
filled-‐up by the participants.
1.6. Remind the participants to provide a photocopy of
their School/DepEd IDs (front and back) to the ASP.
2. School Personnel to be 2.1. Ensure to fill-‐up the attendance sheet and training
Trained checklist.
2.2. Inform the School Head/Principal with regard to the
proceedings of the training.
3. Division IT Officer 3.1. Provide assistance to the recipient schools, Supplier and
ASPs in resolving concerns encountered during the
training of the school personnel.
3.2. Submit progress reports and issues encountered during
the training of school personnel to the Regional ITO.
4. Regional IT Officer 4.1. Monitor training concerns collected from the Division
ITOs for consolidation and to be reported to DCP/ICTS.
4.2. Submit bi-‐monthly progress implementation and issues
for the region and DCP/ICTS;
4.3. Provide technical assistance to Division ITO for the
resolution of issues on the training course.
5. DCP/ICTS 5.1. Monitor Supplier for implementation progress and

ensure prompt resolution of issues/challenges.
6. Supplier 6.1. Provide bi-‐monthly progress deployment report to

DCP/ICTS including training of school personnel issues;
6.2. Ensure that the training course is done according to the
Terms of Reference (TOR) and Training checklist.
6.3. Provide training materials that will be used for the
training of school personnel who will take charge of the
computer laboratory.

C.5. Acceptance of DCP Packages at the Recipient Schools

C.5.1. Policies

1. All forms/documents used during delivery, inspection and installation (training
included) shall be completely accomplished and signed.

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2. When signing documents, indicate full names (readable) with corresponding
designations and the current date.
APPENDIX 1
3. After the delivery, inspection, installation and training have been conducted and
completed by the Supplier, Forwarder and Authorized Service Partner (ASP), the
School Inspectorate Committee shall sign the Inspection and Acceptance Report,
prior to the final acceptance by the School Property Custodian.
4. The School Property Custodian shall have the final acceptance documents (i.e.
Delivery Receipt, Inspection and Acceptance Report (IAR) and Training Checklist)
photocopied/scanned as it will serve as the Schools temporary copy.

C.5.2. Procedures

1. School Inspectorate 1.1. Signs IAR after the delivery, inspection and installation
Team (training included) have been conducted and
completed.
2. School Property 2.1. Affixes his/her printed name, signature and date on the
Custodian or final acceptance (including the Delivery Receipt, IAR and
Authorized Training Checklist).
Representative 2.2. Returns original copies (with complete signatures of
concerned personnel) of the said documents must be
returned to the Supplier/ASP for payment purposes.
2.3. Informs the Division IT Officer on the status of the
acceptance proceedings.
2.4. Furnish the Division IT Officer a copy of the Final
Acceptance Documents for recording and future
reference.
3. Division Supply Officer 3.1. Assists recipient schools with regard to Final Acceptance
issues; and
3.2. Reports findings to Regional ITOs and DCP/ICTS;
3.3. Records the delivery to their Property Card or Stock Card
and eventually in the Inventory Report to include the
items as Property, Plans and Equipment (PPE) or
Inventory Items.
4. Regional IT Officer 4.1. Assists Division ITOs and recipient schools with regard to
Final Acceptance issues.
5. DCP/ICTS 5.1. Discuss with Supplier issues with regard to the Final
Acceptance of the DCP Package.
6. Supplier/ASP 6.1. Inform the Principal/School Head, Property Custodian,

School Inspectorate Team, etc. of pending issues/
concerns that needs to be addressed in order for the

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Final Acceptance be accomplished.
APPENDIX 1
6.2. Collect the completely filled-‐up and signed Delivery
Receipt, IAR and Training Checklist.
6.3. Submit all forms/documents pertaining to the Final
Acceptance of the DCP Packages and submit to DCP/ICTS
to facilitate payment.
6.4. Report project implementation status to DCP/ICTS,
Regional and Division ITOs.


1. School Inspectorate 1.1. Ensure that the delivery, inspection and installation
Team (training included) have been conducted and completed
before signing the IAR.
2. School Property 2.1. Ensure that all the forms are signed by respective school
Custodian or personnel.
Authorized 2.2. Ensure that the School has a copy (temporary) of the
Representative Final Acceptance documents.
2.3. Ensure that a copy of the Final Acceptance documents
(temporary) to the Division Office.
3. Division Supply Officer 3.1. Provide the Regional ITO copies of all forms/documents
pertaining to the Final Acceptance of the DCP Packages
in the recipient schools.
3.2. Provide copy of the Final Acceptance documents to the
Division Supply Officer for recording purposes.
4. Regional IT Officer 4.1. Provide assistance to Division ITOs when needed.
4.2. Consolidate all forms/documents pertaining to the Final
Acceptance of the DCP Packages for future reference.
5. DCP/ICTS 5.1. Consolidate and check as to the completeness of all

forms/documents pertaining to the Final Acceptance of
the DCP Packages to facilitate payment.
5.2. Meet with Supplier to discuss other matters with regard
to deployment DCP Packages.
6. Supplier 6.1. Consolidate all forms/documents pertaining to the

Final Acceptance of the DCP Packages and submit to
UNDP to facilitate payment.
6.2. Provide progress reports to DCP/ICTS.

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D. POST DEPLOYMENT/AFTER SALES SUPPORT APPENDIX 1

D.1. Recording the Receipt of DCP Packages

D.1.1. Policies

1. To facilitate recording of the DCP Package, the Supplier must submit complete, in
order and properly signed Final Acceptance documents (i.e. Delivery Receipt,
Inspection and Acceptance Report and Training Checklist).
2. Final Acceptance documents will be submitted by DCP/ICTS to the following offices
for recording/payment:
Final Acceptance Docs Copy 1 Copy 2 Copy 3
Delivery Receipt
Inspection and Accounting Division DCP/ICTS Asset Management

Acceptance Report (IAR) DepEd CO DepEd CO Division – DepEd CO
Training Checklist

3. Asset Management Division – DepEd CO will generate the Property Transfer Report
(PTR) formerly known as the ‘Invoice Receipt of Property (IRP)’ (see Appendix 7) for
Inventory Recording of the Division Offices.
4. Accounting Division – DepEd CO will generate the Journal Entry Voucher (JEV) which
completes the recording of the DCP Packages.

D.1.2. Procedures

1. Supplier 1.1. Submits to UNDP all consolidated Final Acceptance

documents (i.e. Delivery Receipt, IAR and Training
Checklist) to facilitate recording and payment of DCP
Package.
2. UNDP 2.1. Submits to DCP/ICTS all consolidated Final Acceptance

documents (i.e. Delivery Receipt, IAR and Training
Checklist) provided by the supplier.
3. DCP/ICTS 3.1. Reviews/re-‐checks all submitted Final Acceptance

documents (i.e. Delivery Receipts, Inspection and
Acceptance Reports (IAR) and Training Checklists) by the
Supplier for completeness.

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3.2. Ensures that all Final Acceptance documents are in
order, Copy 1 will be sent to the Accounting Division to
APPENDIX 1
facilitate payment, Copy 2 will remain with DCP/ICTS
and Copy 3 will be sent to the Asset Management
Division (AMD) to facilitate recording.
4. Asset Management 4.1. Upon receipt of the Copy 3 of the Final Acceptance
Division (AMD) – DepEd documents, AMD starts generating the Property
CO Transfer Report (PTR) which will then be forwarded to
the concerned Division Offices for Inventory Recording
by the Division Supply Officer.
5. Division Office (DO), 5.1. Upon acceptance of the PTR, the Division Supply Officer
Division Supply Officer records the receipt of materials and equipment and
and Schools Division include it in the inventory of the Division Office.
Superintendent (SDS) 5.2. After recording, the PTR shall be signed by the Schools
Division Superintendent (SDS) and then sent back to the
Accounting Division – DepEd CO for generation of the
Journal Entry Voucher (JEV).
5.3. At the time when the processed JEV arrives, a copy of
which (together with the finalized PTR) will be sent to
the respective schools (if considered to be Implementing
Units (IUs)). If not, the JEV and PTR will stay with the
Division Office.
6. Accounting Division – 6.1. Upon receipt of the signed PTR by the SDS, the
DepEd CO Accounting Division will process the documents and
generate a Journal Entry Voucher (JEV) then forwarded
to the Division Office.

D.1.3. Responsibilities

1. Supplier 1.1. Ensure that all consolidated Final Acceptance

documents (i.e. Delivery Receipts, Inspection and
Acceptance Reports (IARs) and Training Checklists are
complete and in order.
2. UNDP 2.1. Ensure that all Final Acceptance documents are in order
and forward the corresponding copies to DCP/ICTS.
3. DCP/ICTS 3.1. Ensure that all Final Acceptance documents are in order
and forward the corresponding copies to respective
offices for recording purposes.

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4. Asset Management 4.1. Ensure the generation of the correct Property Transfer
Division (AMD) – DepEd Report (PTR) to be forwarded to the concerned Division
APPENDIX 1
CO Offices for Inventory Recording by the Division Supply
Officer.
5. Division Supply Officer 5.1. Ensure the proper recording of the IRP to facilitate the
and Schools Division processing of the Journal Entry Voucher (JEV).
Superintendent (SDS) 5.2. Ensure that respective schools (IUs) receive copies of the
JEV together with the finalized IRP.
6. Accounting Division – 6.1. Ensure that the PTR has been signed by the SDS to
DepEd CO finalize the JEV and forward it back to the Division
Office.

D.2. Accountability, Utilization and Warranty of DCP Packages

D.2.1. Policies

1. On accountability, the Asset Management Division (AMD) of the Department of
Education require that only those holding “Permanent” positions should be issued
Equipment, Furniture and Office Supplies (in this case the DCP Package) through a
Property Acknowledgement Receipt (PAR) formerly known as the
‘Acknowledgement Receipt of Equipment (ARE)’ (see Appendix 8).
In case that the Teacher/s-‐In-‐Charge is not holding a ‘Permanent’ position, the PAR
must be issued to an authorized school personnel with a ‘Permanent’ position and
the name of the Teacher/s-‐In-‐Charge of the computer laboratory be indicated in the
details of the PAR.
2. In the event School Personnel with any accountability to the DCP package (including
its contents) will:
• Be reassigned to another department within the same school
• Be reassigned to another institution other that the school being served
• Be discharged from the service
• Resign or retire from the service
• Travel within the country or overseas

The said individual shall turnover the accountability of the DCP package (including its
contents) to another authorized School Personnel in coordination with the School
Property Custodian and Division Supply Officer prior to the issuance of a certification
that the person has been cleared of all accountabilities pertaining to tangible assets.


Page 234

As for School Personnel who have passed away, the same procedure shall apply but
the accountable person will then be represented by next of kin or a companion. APPENDIX 1

3. The DCP Package is intended for the use of the Teacher/s-‐In-‐Charge and students of
the computer laboratory and should only be used for school-‐related activities.
4. DCP Packages should be accompanied with guidelines on proper utilization.
5. DCP Packages are accompanied with a three (3) year comprehensive and on-‐site
warranty for the whole IT equipment package including networking peripherals and
for operation & maintenance of all licensed software products, unless otherwise
indicated in the contract.
6. The projector lamps and printer consumables included in the package are provided
with a one (1) year warranty, unless otherwise indicated in the contract. The
battery of wireless pen for digitizer/pen tablet is not part of the requested warranty.
7. The warranty period shall commence upon final acceptance by the School Property
Custodian.
8. During the warranty period, only the representatives of the Supplier/Authorized
Service Center are allowed to open/diagnose/repair and/or replace the defective
items/equipment.
9. To prevent voiding (canceling) the warranty of the items/equipment, adhere to the
following guidelines:
• Avoid exposure to liquids and excessive moisture.
• Avoid introduction of external power source aside from those found within
the computer laboratory.
• Unauthorized opening and repair from third party service center/personnel.
• Prevent damage caused by unauthorized modification of parts.

D.2.2. Procedures

1. Principal/School Head 1.1. Assigns Teacher/s-‐In-‐Charge of the Computer Laboratory

who will utilize and be accountable for the DCP Package.
2. School Property 2.1. Prior to the issuance of the PAR, look into the position
Custodian/Division status of the assigned Teacher/s-‐In-‐Charge if
Supply Officer ‘Permanent’ or not.
2.2. If ‘Permanent’ issue the PAR in his/her name.
Otherwise, issue the PAR to an authorized school
personnel and indicate in the details of the PAR the
personnel assigned as Teacher/s-‐In-‐Charge of the
computer laboratory containing the DCP Package.
2.3. When school personnel with accountability to the DCP

Page 235

Package will encounter ‘Personnel Movements’
specified in Item No. 3 of the Accountability, Utilization
APPENDIX 1
and Warranty of DCP Packages – Policies Section of this
Handbook (or passed away), turnover the accountability
to another authorized school personnel prior to the
issuance of a clearance from all accountabilities
pertaining to tangible assets.
3. School ICT Coordinator 3.1. Organize a meeting with school faculty/personnel and
put together rules and regulations in the utilization and
security of the DCP Package/Computer Laboratory.
3.2. Inform all School Personnel that the DCP Package shall
only be stored and used within the computer laboratory.
3.3. Put up posters/signs with regard to rules and regulations
to be followed in using the computer laboratory.
3.4. Educate the computer laboratory users/students on the
proper way of using the equipment.
3.5. Monitor computer laboratory utilization/activities.
4. Division IT Officer 4.1. Inform/remind recipient schools on the proper

utilization and maintenance of the DCP Package/
Computer Laboratory.
4.2. Monitor maintenance schedules and warranty coverage
of all DCP Packages.
5. Supplier/Authorized 5.1. Keep a record of the warranty coverages of all DCP

Service Center recipient schools.


1. Principal/School Head 1.1. Appoint School Personnel for the utilization and
accountability of the DCP Package.
2. School Property 2.1. Ensure the proper issuance of the ARE to school
Custodian/Division personnel and inform them of their responsibilities.
Supply Officer 2.2. Ensure that all necessary steps have been taken before
issuance of clearance from all accountabilities.
2.3. Ensure to keep track of warranty coverage of DCP
Package.
3. School ICT Coordinator 3.1. Ensure to educate all school personnel and computer
laboratory users on the proper use of the computer

Page 236

laboratory.
3.2. Oversee computer laboratory activities. APPENDIX 1
4. Division IT Officer 4.1. Oversee operations of all computer laboratories of DCP
recipient schools.
5. Supplier/Authorized 5.1. Ensure to keep track of warranty coverage of DCP

Service Center Packages in schools.

D.3. Maintenance, Troubleshooting and Helpdesk Support

D.3.1. Policies

1. Supplier shall maintain the IT equipment to be functional and in good running
condition as a whole package by providing post implementation support and
services including:
• Operations and management of all hardware and licensed software products
provided by the supplier.
• Setting-‐up and managing Helpdesk Support that shall accommodate and
process all queries and troubleshooting calls within applicable business
hours and business days.
• Helpdesk Support shall process the recipient’s immediate hardware or
software concerns. Inquiries coming from the SMS ticketing system shall be
addressed accordingly.
• Deployment of support technicians for maintenance, troubleshooting, repair
and replacement of defective items/equipment purposes.
• A three (3) day guarantee to repair the unit/s upon receipt of request.
• Ensure availability of required spare parts of hardware items for quick
response/resolution time.
• In case unit/s cannot be repaired within the three (3) day guarantee period,
the unit/s must be replaced within a maximum of seven (7) calendar days.
Replacement must be of the same brand and specifications and shall be
installed prior to the pull-‐out of the defective unit/s.
• No pull-‐out of any equipment for repair/replacement shall be made without
written authorization from the Supplier duly approved by the School Head or
his/her authorized representative.
• Support Technicians deployed by the Supplier/Authorized Service Center to
resolve problems in the field shall issue a Field Service Report (see Appendix
9) to the recipient school.

Page 237

• Submission of monthly summary reports of received, resolved, pending and
closed issues to DCP/ICTS. APPENDIX 1

2. Only representatives from the Supplier/Authorized Service Center are allowed to
open/diagnose/repair/replace the defective (under warranty) items/equipment.
3. To protect the DCP Package from physical threats (Ex. Cable breakage, etc.),
transfer of any component/s of the said package (i.e. Host PC, network switch, etc.)
from one place to another without approval from the Division IT Officer is strictly
prohibited.
4. In the event the DCP Package setup needs to be relocated to a new building/
computer laboratory, representatives from the Supplier/ASP are the only
authorized personnel to transfer the setup. Supplier/ASP may charge the school for
the services rendered (i.e. labor, materials, etc.)
5. Follow Maintenance and Care Tips to prolong the life of the items/equipment.
• Keep equipment clean and dust-‐free.
• Do not tamper with the 3-‐prong plugs used by the equipment, instead, use
adaptors.
• No food and beverages are allowed inside the computer laboratory.
• Keep all the electronic equipment plugged-‐in the UPS/AVR/Surge Suppressor
for protection against sudden power fluctuations/outages.
• Keep the UPS charged.
• Keep the equipment in its original configuration and avoid installing
unauthorized and/or unlicensed/pirated software.

6. School should keep track of computer laboratory activities and maintenance
schedules.

D.3.2. Procedures

1. School ICT Coordinator 1.1. Inform everybody on how to maintain and care for the
items/equipment inside the computer laboratory.
1.2. Monitor computer laboratory activities.
1.3. When experiencing hardware, software, network
and/or internet (if applicable) breakdown or errors,
record the date, time and problem/s encountered
(include error/notification messages if present).
1.4. Take a photo/video of the problem/s encountered.
1.5. If able, restart/reboot the equipment.

Page 238

1.6. If problem still persists, prepare the following
information before reporting the concern/s: APPENDIX 1
• School ID
• School Name
• Division
• Name of Person who will report the problem/s
encountered
• Position of the said person
• Mobile number
• Landline number (include area code)
• Email address
• Problem/s encountered (include error/notification
messages if present).
1.7. Record the complete names of personnel who will
attend to the concerns.
1.8. Contact the Helpdesk Support for assistance.
1.9. Upon calling the Helpdesk Support, an agent will ask
questions to further analyze, isolate the problem
encountered and give probable solutions to resolve the
problem.
1.10. If initial actions taken to resolve the problem have
failed, a Support Technician will be sent to the recipient
school to further assess and/or repair the defective
unit/equipment. Repairs should not exceed three (3)
days.
1.11. If the unit/s cannot be repaired within three (3) days,
the school the unit/s must be replaced within a
maximum of seven (7) calendar days.
1.12. If an equipment/unit is to be pulled-‐out for
repair/replacement, a written authorization from the
Supplier shall first be presented to the School Head or
his/her representative for approval.
1.13. Exchange of contact numbers between the recipient
school and the Support Technician is required just in
case some concerns need to be addressed.
1.14. Ask for a “Field Service Report” which will serve as your
record of the transaction made.
1.15. In case the Supplier/Authorized Service Center fails to
resolve problems within the specified timelines and/or
other concerns in relation to troubleshooting and

Page 239

helpdesk support, the School should contact the
DCP/ICTS at the DepEd Central Office for assistance. APPENDIX 1
2. DCP/ICTS 2.1. Assist schools having a hard time following-‐up pending

concerns with the Supplier.
3. Supplier/Authorized 3.1. Upon receiving trouble calls, the helpdesk support agent
Service Center/ should introduce his/her complete name then gather
Helpdesk Support the following information:
• School ID
• School Name
• Division
• Name of caller
• Position of the said person
• Mobile number
• Landline number (include area code)
• Email address
• Problem/s encountered (include error/notification
messages if present).
3.2. Make an initial analysis of the problem encountered and
give probable solutions to resolve the problem.
3.3. When the initial actions taken to resolve the problem
have failed, inform the caller that the matter/problem
will be referred to an Authorized Service Center to
deploy support technicians to the site. Repair to the
unit/s should not exceed three (3) days.
3.4. If the unit/s cannot be repaired within three (3) days,
the unit/s must be replaced within a maximum of seven
(7) calendar days.
3.5. If an equipment/unit is to be pulled-‐out for
repair/replacement, a written authorization from the
Supplier shall first be presented to the School Head or
his/her representative for approval.
3.6. Exchange of contact numbers between the recipient
school and the Support Technician is required just in
case some concerns need to be addressed.
3.7. Provide a Field Service Report to the recipient school
which will serve as the record of the transaction made.
3.8. When DCP/ICTS reports to the Supplier that some
schools have referred information that they have
pending concerns with regard to troubleshooting and
helpdesk support, the Supplier should immediately

Page 240

resolve all issues.
APPENDIX

1


1. School ICT Coordinator 1.1. Ensure that all computer laboratory users follow
maintenance and care tips to prolong the life of the
items/equipment.
1.2. Document computer laboratory activities and concerns.
1.3. Ensure that specified timelines are followed to address
concerns promptly.
1.4. Ensure that documents and contact information needed
in relation to maintenance, troubleshooting, repair
and/or replacement are readily available and shared
between parties concerned.
1.5. Escalate to DCP/ICTS concerns that exceed specified
timelines.
2. DCP/ICTS 2.1. Ensure that the Supplier will give high priority in
handling troubleshooting and helpdesk concerns that
have exceeded specified timelines.
3. Supplier/Authorized 3.1. Ensure that all concerns in relation to troubleshooting

Service Center/ and helpdesk support are acted upon promptly.
Helpdesk Support 3.2. Ensure that specified timelines are followed strictly.
3.3. Give high priority in handling concerns that have gone
beyond specified timelines.

D.4. Relief from Accountability in case of Loss of any item included in the DCP Package

D.4.1. Policies

1. DCP Packages are considered Government Property, and the Commission on Audit
(COA) is tasked to credit the loss of such property or take steps on requests for relief
from accountability. Loss of Government Property could be attributed to the
following occurrences:
• Lost in transit
• Theft or Robbery/Hold-‐up
• Damaged item due to improper use

Page 241

• Caused by natural or man-‐made disasters (i.e. typhoon,
earthquake, flood, fire, etc.) APPENDIX 1
• Force majeure
2. Upon discovery of property loss, immediately report the concern to the authorities
for immediate investigation and determine next steps to be taken.
3. According to COA Memorandum No. 92-‐751, the basic notice of loss has to be filed
immediately by the accountable official after the discovery of the loss. Application
for relief of accountability should be filed with the Auditor concerned within a
reglementary period of thirty (30) days from discovery/occurrence of the loss.
4. Also, it is indicated in Section 2 of P.D. 1445 (Government Auditing Code of the
Philippines), although the chief or head of any government agency is immediately
and mainly accountable for all government property and funds belonging to his
agency, answerable civil servants under him should be oriented/re-‐oriented on the
scope of their responsibility/accountability.
5. In case of property loss, the Accounting office/unit should coordinate with the
DepEd Central Office with regard to booking-‐up and someday the dropping of DCP
items/equipment from the books of accounts.
6. Granting or denying the request for relief of property accountability depends on
evidence presented.

D.4.2. Procedures

1. Accountable According to page 67 of the DepEd Handbook on Property

Person/School Property and Supply Management (2013 Edition) entitled “Relief from
Custodian Accountability in case of Loss of Government Property”
under “Procedures for Relief from Accountability” and
officers from the Asset Management Division (AMD), DepEd
Central Office:
The accountable officer shall:
1.1. Report immediately to the Police/Fire Chief/ Provincial
Governor/Mayor or other competent authority and the
Auditor (in coordination with the School Property
Officer/ Custodian) for immediate investigation;
1.2. The Division IT Officer and Accounting Unit must be
informed of the incident to prepare documents needed
for possible granting of request for relief of
accountability and dropping the lost item/s from the
books of accounts.
1.3. Submit within thirty (30) days an application for relief of
accountability to COA including the following

Page 242

documents:
APPENDIX
1. Appendix 75 – Report of Lost, Stolen, Damaged or 1
Destroyed Property
2. Notarized affidavit of Loss executed by the
accountable officer stating the following facts;
• Property loss and its value
• Actual date in which the absence was first
noted.
• Manner of loss
• Efforts put forth to recover the same
• Provisions made to safeguard the property;
and
• Date when the loss was reported to the
auditor and police authorities

3. Joint notarized affidavit of two (2) disinterested
persons attesting to the fact and circumstances
about the loss. In case it is not possible to obtain
the statement of two disinterested individual and
only one is available or none at all, such fact shall
be set forth in the affidavit of the person
requesting relief, giving the reasons thereof;
4. The final police report showing the actions that were
undertaken to recover the lost property including
the actions to apprehend the suspect/s and the
present status of the case;
5. Comments and recommendations of the head of
office;
6. Comments and recommendations of the auditor;
7. Certification from the Police/Fire Chief/ Provincial
Governor/Mayor or other competent authority
when the destruction was wrought by natural
calamity and/or insurgency;
8. The Inspection Report on the extent of the damage
on the insured government property;
9. The evidence on the immediate issuance of the
notice of loss and accountable forms as required
under COA Circular No. 84-‐233 dated August 24,
1984; and
10. Copy of the acknowledgement receipt of the
equipment or government property that was lost.

Page 243

1.4. If the application for relief of accountability falls beyond
thirty (30) days from the date of property loss, COA will
APPENDIX 1
still decide whether to grant or deny the request.
2. Division IT Officer/ 2.1. Upon receipt of the incident report accompanied with
Accounting Unit/ request for relief of accountability (including supporting
Schools Division documents) from the accountable officer and school
Superintendent involved, the Division IT Officer must inform the
Accounting Unit of the incident.
2.2. A letter addressed to COA and signed by the Schools
Division Superintendent recommending the accountable
officer be relieved of accountability must be provided.
2.3. When COA has granted the request for relief of
accountability of the accountable officer, the Accounting
Unit must coordinate with the Accounting of the DepEd
Central Office for dropping the lost item/s from the
books of accounts.
2.4. Provide the DCP/ICTS a copy of the incident report and
COA report granting the accountable officer relief of
accountability.
3. DCP/ICTS 3.1. Upon receipt of a copy of the incident report and COA
report on the granting of relief of accountability,
DCP/ICTS will review the school’s eligibility and include
in future batches for the DCP.


1. Accountable 1.1. Ensure the immediate reporting of the incident to

Person/School Property authorities concerned.
Custodian 1.2. Ensure the preparation of an incident report and
request for relief of accountability.
2. Division IT Officer/ 2.1. Ensure the immediate reporting of the incident to
Accounting Unit/ authorities concerned.
Schools Division 2.2. Ensure the provision of all documents needed by the
Superintendent authorities.
3. DCP/ICTS 3.1. Ensure the inclusion of the school in future batches of

the DCP.


Page 244
APPENDIX 1
APPENDICES
Page
Page 245
DepEdDepEd Computerization
Computerization Program
Program (DCP)
(DCP) Orientation
Orientation Handbook
Handbook Page 1

APPENDIX United
1 Nations Development Programme (UNDP) edition

APPENDIX 1



APPENDIX
United Nations Development Programme 2
(UNDP) edition

APPENDIX 1

Republic of the Philippines
DEPARTMENT OF EDUCATION
INSPECTION AND ACCEPTANCE REPORT

Name of School: _____________________________________________ School ID:

IAR No: 1560813AR-‐ Date:

DCP Batch No. 38 Supplier: Planson International UNDP PO: PHL10-‐0000037178

Item Qty Description
Required
Dell Vostro 3900 Desktop Computer
LAN Support: On Board 10/100/1000 Mbps
I/O Ports: 6 USB Ports (2x USB 3.0, 4x USB 2.0), 2x SATA, LAN,
2x PS2, Mic and Headphones Jacks, VGA, HDMI
Audio: High Definition (HD) Audio System
Video: Integrated: Intel HD Graphics
Microprocessor: Intel i5-‐4460
Base Frequency: 3.2 GHz, Cache: 6MB L3, No. of Cores: 4
Memory: 1 x 8GB DDR3 (Expandable to 16GB)
Hard Disk: 500GB 7200 rpm (SATA)
Dell USB Keyboard – US English layout, Dell USB Optical Mouse
Pre-‐installed Software and Applications:
Windows 10 “Shape the Future”, Microsoft LOE provided by DepEd
NetSupport School Classroom Management Software
1a 51 each
E-‐Learning Materials Provided by DepEd
DepEd Logo Installed in the PC Bios, Logo Design in Softcopy Provided by DepEd
One Step Recovery Key (F1 to F12)
Copy of Recovery Image in DVD Format to be Provided for Each Recipient
School and One Master Copy for DepEd Central Office
HDD Partitioned in Two Drives: Drive C (System) and Drive D (Data).
Approximate Hard Disk Partitioning:
• 10% Per-‐Installed Recovery Partition, Not Active, Primary, Hidden
• 40% System And Software, Primary, Active
• 40% Data Logical
• 10% Pre-‐Installed Image In Standard Dvd Size, Iso Format, Hidden
Certifications, Regulations and Standards:
Motherboard Will Bear A Visible Manufacturer Serial Number
Iso 9001:2008 Certified, Iso 14001:2004 Certified


Ecolabel Conforming to Iso 14024:1999, Ecma 370 or Equivalent
Dell 3-‐Year ProSupport Onsite Warranty, Onsite
United Next Business
Nations Day To
Development Programme (UNDP) edition
3 Business Days Depending On School Location
Dell 3-‐Year ProSupport 24/7 Technical Support, Phone And Remote Troubleshooting APPENDIX 1
Dell E1916HV 18.5" WLED Monitor
18.5" Anti-‐Glare WLED Display
HD (1366 x 768) Optimal Resolution
16:9 Widescreen Aspect Ratio
5:4 Aspect Ratio Available at 1280x1024 Resolution
VGA Connectivity
Epson EB-‐X04 LCD Projector
Type: LCD
Lumens: 2800
Native Resolution: XGA
Contrast Ratio: 15,000:1
I/O Interfaces: VGA, Composite Video, HDMI, USB (Display),
2 1 each
Remote Control, USB Cable (Projector to Laptop), 10m VGA Cable,
Power Cable, Laser Pointer User’s Manual (CD)
Required Certifications, Regulation and Standards
ISO 9001:2008 Certified
Compliant with ISO/IEC 21118
Meki TR-‐AV-‐70 70" x 70" Tripod Projection Screen
Pressed Rust Proof Metal Coating with Roast Paint and ABS Cap
Pressed Rust Proof Steel Plate Tripod; Stable and Easy to Use
Adjustable Screen Height and Angle of Depression Setting
3 1 each
3 Points of Keystone Correction
Matte White Material with 1 Inch Black Borders
Effective Viewing Angle
Fast, Easy Setup with the Innovative, Patent-‐Pending Design
F&D A180X Audio Speakers
Satellite Speaker Power: 14 Watts RMS Per Channel (2 Channels)
Subwoofer Power: 14 Watts RMS
4 1 each Frequency Response: 35Hz ~ 20kHz
Signal-‐to-‐Noise Ratio (SNR): 70Db
Others: Supplied with AC adapter and Universal Plug Adapter
Connections: 3.5 mm Jack or Bluetooth
APC Back-‐UPS BX1100LI-‐MS Uninterruptible Power Supply (UPS)
Capacity: 550 Watts / 1100 VA
Input:
Voltage range: 150-‐290 Vac
Frequency range: 50-‐ 60Hz
Output:
(2) IEC 320 C13 (Battery Backup and Surge Protection).
5 51 each
(4) Universal Sockets (Battery Backup and Surge Protection).
Nominal Output Voltage: 230V
Input Frequency: 50-‐60Hz
Communication and Management:
LED Status Display with On Line: On Battery
Audible Alarm When on Battery Mode and When Indicating Low Battery
Replaceable Fuse Provides Overload Protection


Certifications, Regulations and Standards:
Product certification: CE United Nations Development Programme (UNDP) edition
ISO 14001:2004 Certified APPENDIX 1
D-‐Link DGS-‐1016D 16-‐Port Gigabit Unmanaged Networking Switch
Number of Ports: 16
6 4 each
Port speed: 10/100/1000Mbps Unmanaged
Certifications: FCC Class A, ICES-‐003 Class A, CE Class A, CB, cUL
Epson L360 Multifunction 3-‐in-‐1 Inkjet Printer
Multifunction: printing, copying and scanning
Color printing, A4 size
Ink Technology: Ink Tank System built-‐in within the printer (proprietary)
7a 1 set Print and Copy Technology: complies with ISO/IEC 24734 standards
Scan Technology: Flatbed, up to 600dpi
Certifications, regulation and standards:
Additional Set of Ink Cartridges
In addition to the set that comes bundled with the printer
Consists of 1 each:
7b 1 set Epson T664200 Cyan Ink Cartridge
Epson T664300 Magenta Ink Cartridge
Epson T664400 Yellow Ink Cartridge
Epson T664100 Black Ink Cartridge
Genius MousePen i608X 6" x 8" Graphics tablet (Only for 176 Schools)
Active Screen Size: 6" x 8" Working Area for Drawing and Handwriting
Total Dimensions: 26.4 x 30 x 2.44 cm
Pressure Sensitivity: 1,024 level
Interface: USB Port
8 26 each Resolution: 2560 LPI
Peripherals: Cordless Pen, Cordless Mouse, Software (Paint Net / Pen ToolBar)
Included Package: Two Pen tips, AAA Batteries for Pen and Mouse
Software Included: Drivers for Windows and Mac OS
Compatible OS: Microsoft Windows 7,8,10 or latest
Manuals to be included: Quick Guide and Electronic User Manual

Date Inspected:______________________ Date Received:_______________________

Inspected, verified and found in Complete
order as to quantity and
specifications

____________________________________
Inspection Officer/Inspection Committee Partial
(Specify Received
Quantities Above)

____________________________________

Inspection Officer/Inspection Committee

____________________________________ ____________________________________
Inspection Officer/Inspection Committee Supply and/or Property Custodian


APPENDIX United
APPENDIX 1



APPENDIX 4
APPENDIX 1

Figure 2. Suggested Layout for SHS Specialized Package



APPENDIX United

APPENDIX 1


APPENDIX United
APPENDIX 1


APPENDIX 7United
Nations Development Programme (UNDP) edition
APPENDIX 1


APPENDIX 8

APPENDIX 1

Republic of the Philippines

DEPARTMENT OF EDUCATION

TRAINING CHECKLIST
FOR DCP E-‐CLASSROOM PACKAGE RECIPIENTS

Name of School: Date of Training:

School ID: Duration of Training: hours

DCP Batch No.: 38

Type of Training Conducted: Orientation Only
Face to Face Lecture Only
Face to Face Lecture and Hands-‐on

1. Trainee 1: Name (Print): Signature:

2. Trainee 2: Name (Print): Signature: __

3. Trainee 3: Name (Print): ______________________________________Signature:__________________ _______

IT Equipment, Software and Warranty Training Insert a � for
completed topics
Desktop PC
1. Basic Information
2. Working on Your Computer
3. Connecting Peripheral Equipment
4. Turning On/Off
5. Proper Maintenance, Security and Safekeeping

UPS
2. Connecting Equipment to Your UPS
3. Functions and Use

Projector and Screen
2. Connecting Projector to Desktop PC


IT Equipment, Software and Warranty Training Insert a � for
APPENDIX 1
completed topics
Networking Switch
2. Connecting and Disconnecting

Printer
2. Connecting to Desktop PC
4. Changing Ink Cartridges

Pen Tablets (Only Applies to 176 Schools Receiving Pen Tablets)
2. Connecting to Desktop PC

Orientation on Software Installed in Desktop PCs
1. Windows 10
2. School Classroom Management Software
3. Office Applications from DepEd
4. Learning Materials from DepEd

Training on Hardware and Software Protection, Restoration
1. Using the Recovery USB Drives and One Touch Recovery Function
2. Erase Any Virus and Reimage the System Using Dell Recovery System
3. Kinds of Hardware and Software Malfunctions
4. How to Perform Preventive Maintenance of the PC

Training on Classroom Management Tool
1. Manage
2. Instruct and Demonstrate
3. Monitor and Control
4. Test and Assess
5. Tech Console
6. Security

Orientation on the warranty and helpdesk system reporting procedure
6. Warranty Coverage
7. Report Issues and Request Technical Support through DCP HelpDesk
8. Procedure for Technical Support After Warranty Period




APPENDIX 1

Conducted by: Certified Correct by:

Name & Signature of Trainer Name & Signature of School Head / School ICT
C oordinator

Training Provider

Contact Number/s


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United Nations Development Programme (UNDP) edition

DepEd Computerization Program

DepEd Computerization Program (DCP) Orientation Handbook Page

United Nations Development Programme (UNDP) edition

A. DCP Process Flow ............................................................................................................... 3

B. DCP Pre-­‐-­‐-­‐Deployment Process ............................................................................................. 3

C. DCP Deployment Process ............................................................................................................. 15

D. Post Deployment/After Sales Support ................................................................................. 32

E. Appendices .................................................................................................................................... 456

DepEd Computerization Program (DCP) Orientation Handbook

United Nations Development Programme (UNDP) edition

B. DCP PRE-­‐DEPLOYMENT PROCESS

DepEd Computerization Program (DCP) Orientation Handbook Page 3

United Nations Development Programme (UNDP) edition

DepEd Computerization Program (DCP) Orientation Handbook Page 4

United Nations Development Programme (UNDP) edition

1. DCP/ICTS 1.1. Disseminates every Quarter 1 of the current year,

DepEd Computerization Program (DCP) Orientation Handbook Page 5

United Nations Development Programme (UNDP) edition

2. Regional IT Officer 2.1. Disseminates Regional Memorandum instructing the

3. Schools Division 3.1. Approves or disapproves recommendation by the

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3. Schools Division 3.1. Responsible for assessing and endorsing the

5. Principal/School Head 5.1. In-­‐charge of completing the counterpart requirements

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6. Supplier 6.1. Responsible for the timely and complete delivery to

Asset Management Division (AMD) Member

Representatives from other DepEd Offices (as assigned Member

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1. Supplier 1.1. Requests DCP/ICTS for the conduct of a Pre-­‐

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3. Asset Management 3.1. Informs DCP/ICTS with regard to the designation of

4. Inspectorate Team 4.1. Meets with DCP/ICTS and Supplier/s to:

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1. Supplier 1.1. Responsible for requesting the conduct of a Pre-­‐

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4. Inspectorate Team 4.1. In charge of conducting the Pre-­‐Deployment Inspection

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1. Supplier 1.1. Informs the ASP on the timelines that need to be

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B. DCP Pre-‐-‐-‐Deployment Process ............................................................................................. 3

B. DCP PRE-‐DEPLOYMENT PROCESS

5. Principal/School Head 5.1. In-‐charge of completing the counterpart requirements

1. Supplier 1.1. Requests DCP/ICTS for the conduct of a Pre-‐

1. Supplier 1.1. Responsible for requesting the conduct of a Pre-‐

4. Inspectorate Team 4.1. In charge of conducting the Pre-‐Deployment Inspection

6. Supplier 6.1. Provide bi-‐monthly progress deployment report to

3. DCP/ICTS 3.1. Reviews/re-‐checks all submitted Final Acceptance

1. Principal/School Head 1.1. Assigns Teacher/s-‐In-‐Charge of the Computer Laboratory

2. DCP/ICTS 2.1. Assist schools having a hard time following-‐up pending