REPUBLIC OF THE PHILIPPINES

COMMISSION ON AUDIT
Commonwealth Avenue, Quezon City, Philippines

CIRCULAR No. 200(0 - G02

Date JAN 3 1 2006

TO : All Heads of Local Government Units; Heads of Accounting Units; Heads of

Budget Units; Treasurers; COA Assistant Commissioners, Directors, Auditors;
and All Others Concerned

SUBJECT : RESTATEMENT WITH AMENDMENTS OF COA CIRCULAR NO. 2005-001

ON ACCOUNTING POLICIES RELATED TO THE BUDGET, ACCOUNTING
AND DISBURSEMENT FUNCTIONS IN LOCAL GOVERNMENT UNITS
UNDER THE NEW GOVERNMENT ACCOUNTING SYSTEM (NGAS)

I. RATIONALE/OBJECTIVES

Section 2 (2), Article IX-D of the 1987 Philippine Constitution mandates the
Commission on Audit to "xxx promulgate accounting and auditing rules and regulations
xxx".

In line with NGAS implementation, this circular delineates the responsibilities of the
Heads of the Requesting Office/Unit, the Budget Unit and the Accounting Unit as well as
the Treasurer in Local Government Units.

It also prescribes the revised forms to be used in recording obligations incurred

and disbursements.

2.0 POLICIES

The responsibilities of the Heads of the Requesting Unit, the Budget Unit, the
Accounting Unit and the Treasurer are hereby set forth as follows:

2.1 The Head of the Requesting Unit shall prepare the Obligation Request (ObR) -
Annex A and the Disbursement Voucher (DV) - Annex B and certify on the
necessity and legality of charges to appropriation and allotment under his direct
supervision. He shall also certify to the validity, propriety and legality of
supporting documents.

2.2 The Head of the Budget Unit shall certify the existence of available
appropriation, take charge of budgetary activities as provided under Section
344 and Section 475, respectively, of R.A. 7160, the Local Government Code,
and shall maintain the Registries of Appropriations, Allotments and Obligations
as prescribed under the Manual on the New Government Accounting System
 for Local Government Units.

2.3 The Head of the Accounting Unit shall certify the obligation of allotment and
completeness of supporting documents in the DV.

2.4 The Treasurer shall certify the availability of funds in the DV as provided in the
Local Government Code.

2.5 The Treasurer shall prepare the Daily Cash Position Report - Annex C to be
submitted to the Local Chief Executive.

3.0 SAVING CLAUSE

Cases not covered in this Circular shall be referred to the Government
Accountancy and Financial Management Information System (GAFMIS) Sector, this
Commission, for resolution.

4.0 REPEALING CLAUSE

All prior COA circulars/memoranda and other issuances inconsistent herewith are
hereby amended or repealed accordingly.

5.0 EFFECTIVITY
pp 3 1 2006
JAN
This Circular shall take effect

G • ILL RMO N. CARA

Chairman

EMMA UEL M. DA MAN

C mrnis ioner Commissioner

ATTACHMENTS:
Annex A - Obligation Request
Annex B - Disbursement Voucher
Annex C - Daily Cash Position Report