Shakopee City Council: February 7, 2018 7:00 P M City Hall 485 Gorman ST

Shakopee City Council
February 7, 2018
7:00 PM
City Hall 485 Gorman St.
Shakopee Mission Statement

The Mission of the City of Shakopee is to provide the opportunity to live, work and play in a community
with a proud past, promising future, and small town atmosphere within a metropolitan setting.
A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles.
B. Positively manage the challenges and opportunities presented by growth, development and change.
C. Maintain the City's strong financial health.
D. Maintain, improve and create strong partnerships with other public and private sector entities.
E. Deliver effective and efficient public services by a staff of well-trained, caring and professional employees.
F. Housekeeping item.
Mayor Bill Mars presiding

1. Roll Call
2. Pledge of Allegiance
3. Special Presentation
3.A. Officer of the Year
3.B. 2017 Administrator's Leadership Award
4. Approval of Agenda
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*5. A.1. *Creation of Lodging Tax Special Revenue Fund
*5. A.2. *City Council Minutes
*5. A.3. *Massage Therapist License
B. Fire
*5. B.1. *Approve Application to the FEMA Assistance to Firefighters Grant
C. Public Works and Engineering
*5. C.1. *Award Bid for Mill Pond Weir Repair Project
Page 1 of 91
6. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
8. Recess for Economic Development Authority Meeting
9. Reconvene
10. General Business
A. Administration
10. A.1. Shakopee High School CAPS Presentation
10. A.2. Taxi Business License
B. Planning and Development
10. B.1. Appeal of Conditional Use Permit for Exterior Storage in the Light Industry
Zone.
10. B.2. Interfund Resolution R2018-012 for Canterbury
11. Reports
11.A.City Bill List
11.B.Liaison and Administration
12. Adjournment to February 13, 2018 at 7:00 p.m.
Page 2 of 91
*5.A.1.

February 7, 2018
FROM: Darin Nelson, Finance Director

TO: Mayor and Council Members
Subject:
Creation of a Lodging Tax Special Revenue Fund and Amending the 2018 Budget
Policy/Action Requested:
Approve the creation of a Lodging Tax Special Revenue Fund and amend the 2018 budget to
account for appropriate lodging tax related revenues and expenditures.
Recommendation:
Approval
Discussion:
A statutorily allowed 3 percent lodging tax is imposed by the City Council. Once collected,
95 percent is submitted to the Shakopee Chamber and Visitors Bureau (CVB) and 5 percent
is retained to defer administrative expenses. Historically the lodging taxes have been
recognized within the General Fund as a tax revenue and the payments to the CVB have
recognized as an expenditure within the Finance Department.
The creation of a Lodging Tax Special Revenue Fund will allow for greater transparency
within this new fund and the General Fund. The lodging tax revenue will still be recognized
as tax revenue, but it will no longer be combined with the tax revenue within the General
Fund, which is almost entirely property tax revenue.
This fund should not carry a fund balance as all funds received will be offset by expenditures
to both the CVB and the city's General Fund for the administration portion of the lodging tax
proceeds.
The 2018 budget did not account for this, so it is also appropriate that the lodging tax
revenues and the related expenditures of $370,000 be transferred from the General Fund to
the new Special Revenue Fund.
Budget Impact:
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N/A - This is a budget neutral modification. Lodging tax revenues and expenditures will now
be recognized in a separate special revenue fund versus being combined within the General
Fund.
Page 4 of 91
*5.A.2.

February 7, 2018
FROM: Lori J. Hensen, City Clerk

Subject:
City Council minutes from January 16, 2018.
Approve the minutes from January 16, 2018.
Recommendation:
Approve the above motion.
Discussion:
Budget Impact:
ATTACHMENTS:
January 16, 2018
Page 5 of 91
Shakopee City Council Minutes
January 16, 2018
7:00 PM
City Hall 485 Gorman St.
Mayor Bill Mars presiding

1. Roll Call
Present: Councilmember Mike Luce, Councilmember Matt Lehman, Councilmember Jay
Whiting, Councilmember Kathi Mocol
Absent: Mayor William Mars
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Nate
Burkett, City Attorney Jim Thomson, Finance Director Darin Nelson, Public Works and
Engineering Director Steve Lillehaug, Planning and Development Director Michael Kerski,
Parks and Recreation Director Jamie Polley, Chief of Police Jeff Tate, City Clerk Lori
Hensen
2. Pledge of Allegiance
3. Approval of Agenda
Councilmember Kathi Mocol made a motion, seconded by Councilmember Matt Lehman

and the motion passed.
4-0
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Councilmember Matt Lehman made a motion, seconded by Councilmember Kathi Mocol

and the motion passed.
4-0
A. Administration
*4. A.1. *City Council Minutes
Page 6
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3
Approve the minutes from January 2, 2018. (Motion was carried under consent
agenda.)
*4. A.2. *Change City Council Meeting Date
Adopt resolution R2018-004, a resolution changing the February 6, 2018 meeting date
to February 7, 2018. (Motion was carried under consent agenda.)
*4. A.3. *Towing Contract
Approve a contract for services with Shakopee Towing for the years of 2018-2022.
(Motion was carried under consent agenda.)
B. Fire
*4. B.1. *Purchase Self-Contained Breathing Apparatus
Authorize the purchase of Self-Contained Breathing Apparatus Equipment from
Municipal Emergency Services, Inc. (MES). (Motion was carried under consent
agenda.)
C. Police
*4. C.1. *Drug Task Force Grant Agreement
Adopt Resolution No. 2018-006, Accepting the 2018 Drug Task Force Grant
Agreement. (Motion was carried under consent agenda.)
D. Public Works and Engineering
*4. D.1. *Receive Feasibility Report and Call For a Public Hearing on the 2018
Street Reconstruction Project
Adopt Resolution R2018-005, receiving a feasibility report and calling for a public
hearing for the 2018 Street Reconstruction Project CIP-18-003. (Motion was carried
under consent agenda.)
5. RECOGNITION OF INVOLVED CITIZENS BY CITY COUNCIL - Provides an
opportunity for the public to address the Council on items which are not on the agenda.
Comments should not be more than five minutes in length. The Mayor may adjust that
time limit based upon the number of persons seeking to comment. This comment
period may not be used to make personal attacks, to air personality grievances, to
make political endorsements or for political campaign purposes. Council Members will
not enter into a dialogue with citizens, and questions from Council will be for
clarification only. This period will not be used to problem solve issues or to react to
the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
Page 7
2 of 91
3
7. General Business
A. Administration
7. A.1. Monthly Financial Review - December 2017
8. Reports
8.A. City Bill List
8.B. Liaison and Administration
9. Adjournment to February 7, 2018 at 7:00 p.m.
Councilmember Matt Lehman made a motion to adjourn to February 7, 2018 at 7:00

p.m., seconded by Councilmember Kathi Mocol and the motion passed.
4-0
Page 8
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*5.A.3.

February 7, 2018

Subject:
Massage Therapist License for Yun Lan.
Approve the massage therapist license for Yun Lan.
Recommendation:
Approve the above motion.
Discussion:
Yun Lan has applied for a massage therapist license at Shakopee Therapeutic, 115 Holmes
Street South.
The Police Department found nothing that would prevent the issuance of the license during
the customary background investigation.
Budget Impact:
Page 9 of 91
*5.B.1.

February 7, 2018
FROM: Rick Coleman

Subject:
Approve Resolution R2018-007 authorizing the application to the Federal Emergency
Management Agency (FEMA) Assistance to Firefighters Grant (AFG).
Approve Resolution R2018-007 authorizing the application to the Federal Emergency
Management Agency (FEMA) Assistance to Firefighters Grant (AFG).
Recommendation:
Approve Resolution R2018-007.
Discussion:
In 2006 the Shakopee Fire Department (SFD) received an AFG to purchase their first 40
Self Contained Breathing Apparatus (SCBA). Being over 10 years old and requiring more
time and money to fix them, it is more cost effective to purchase new ones. The SFD is
requesting funding for 10 SCBA and 24 face masks which are currently considered obsolete
by the National Fire Protection Agency.
The SFD is applying for $77,400 for the 10 SCBA and $15,640 for the 23face masks for a
total of $93,040.
Budget Impact:
The AFG requires a monetary 10% match for fire departments serving populations between
20,000 and 100,000. The Fire Department has money in the budget to cover the 10% match.
ATTACHMENTS:
Resolution R2018-007
Page 10 of 91
RESOLUTION R2018-007
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING

THE CITY TO SUBMIT A FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
ASSISTANCE TO FIREFIGHTERS GRANT (AFG) APPLICATION.
WHEREAS, the City of Shakopee supports the grant application made to FEMA
for Fire Assistance. The application is to obtain funding to purchase ten Self-Contained
Breathing Apparatus (SCBA), and
WHEREAS, the City of Shakopee recognizes the 10% match requirement for the
AFG and has secured the matching funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF SHAKOPEE, MINNESOTA, that if the City of Shakopee is awarded a grant by
FEMA, the City of Shakopee agrees to accept the grant award, and may enter into an
agreement with FEMA for the above referenced project. The City of Shakopee will
comply with all applicable laws, requirements and regulations as stated in the grant
agreement.
Adopted in adjourned regular session of the City Council of the City of Shakopee,
Minnesota held this 6th day of February, 2018.
______________________________
William Mars
Mayor of the City of Shakopee
ATTEST:
___________________________________
Lori Hensen
City Clerk
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*5.C.1.

February 7, 2018
FROM: Steve Lillehaug, Public Works Director/City Engineer

TO: Mayor & Council Members
Subject:
Award bid for the Mill Pond Weir Repair Project STS-18-005.
Award bid in the amount of $99,820.00 to New Look Contracting, Inc., for the Mill Pond
Weir Repair Project STS-18-005.
Recommendation:
Award the project to New Look Contracting, Inc.
Discussion:
The city's Capital Improvement Plan (CIP) contains the Mill Pond Weir Repair Project,
which consists of repairing the Mill Pond weir structure that was damaged during a large
storm event in 2014 (see attached CIP summary sheet).
Quotes were solicited and opened on January 19, 2018. Four quotes were received and New
Look Contracting, Inc., from Rogers, Minnesota, is the low bidder in the amount of $99,820
(see attached quotation tabulation). New Look Contracting, Inc., has the capacity and
experience for the project and is deemed a responsible bidder. They are prepared to begin
work late winter with a completion of May 2018 .
Budget Impact:
The CIP identified a project budget of $100,000 for the Mill Pond Weir Project. The
awarded construction cost ($99,820) plus contingency, engineering, administration, and legal
costs (estimated $35,000) combine for a total project budget of $134,820, which is 34.8
percent over the CIP budget.
While the project is over budget from the original underestimation, the bids accurately reflect
the work needed to repair the failed weir.
Project funding is from the Storm Drainage Fund. There is adequate reserve in the Storm
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Drainage Fund to fund the revised budget amount.
ATTACHMENTS:
CIP Project Sheet

Quotation Results
Page 13 of 91
Capital Improvement Plan 2018 thru 2022
Department Storm Drainage Fund
City of Shakopee, Minnesota Contact Public Works Director
Project # Type Improvement

STORM-18-005
Useful Life
Project Name Mill Pond Dam Repair
Category Storm Sewer/Drainage
Accounting Code Priority 2 Important-Provide Efficeinc
Fund Surface Water Fund
Total Project Cost: $100,000
Description
Repair the Mill Pond dam.
Justification
Existing dam is in need of repair.
Expenditures 2018 2019 2020 2021 2022 Total

Construction/Maintenance 85,000 85,000
Engineering/Administration 15,000 15,000
Total 100,000 100,000
Funding Sources 2018 2019 2020 2021 2022 Total

Storm Drainage Fund 100,000 100,000
Total 100,000 100,000
193
Page 14 of 91
QUOTATION RESULTS
MILL POND WEIR REPAIR
PROJECT NO. STS18-010
January 19, 2018
CITY OF SHAKOPEE
BIDDER AMOUNT
NEW LOOK CONTRACTING, INC. $99,820.00

MEYER CONTRACTING, INC. $103,173.25
S.M. HENTGES & SONS, INC. $118,000.00
KRUEGER EXCAVATING, INC. $129,890.00
Page 15 of 91
10.A.1.

February 7, 2018
FROM: Kristin Doran, Communications Coordinator

Subject:
Presentation by Shakopee High School CAPS students regarding the rebranding of Shakopee
Government TV and Enigma Teen Center
None
Recommendation:
Discussion:
In fall 2015, Shakopee Public Schools created the Center for Advanced Professional Studies
(CAPS) program. The program immerses Shakopee High School juniors and seniors into
authentic career experiences with the help of local business partners. The students receive a
variety of on-the-job knowledge and skills through projects and internships. They also receive
college credit through Normandale Community College.
The city has partnered with the CAPS digital design program since 2015. The students have
provided the city with top-notch graphic design, including Clean Up Day flyers, Huber Park
Performance series marketing and more. This spring semester, we’re hosting two interns, one
in communications and one in Parks and Recreation. Each works at the city two hours a day,
four days a week.
In November, the city partnered with the program on two specific projects: rebranding
Shakopee Government TV and the Enigma Teen Center. As part of the Shakopee
Government TV project, Leo Lickford and Bradley Vilaychack created a new logo, on-
screen graphics and meeting open video. Amy Nguyen and Isabel Roberts worked with the
Enigma Teen Center users to develop a new logo and brand.
The students will present their projects, as well as discuss their learnings from the experience.
Budget Impact:
Page 16 of 91
None
Page 17 of 91
10.A.2.

February 7, 2018

Subject:
Application of Taxicab Business License for Tim Hagen dba TNT Taxi.
Approve or deny license for a taxicab business license for Tim Hagen dba TNT Taxi.
Recommendation:
Approve the licenses for a taxicab business and taxicab driver's license.
Discussion:
Mr. Tim Hagen has applied for a taxicab business and a taxicab driver's licenses. He has held
a taxicab drivers license as a driver for TNT Taxi for the past nine and half years.
When the police department received the application forms they found that he did not
disclose a DWI from 1985 on his application. The policy is that his application would be
denied for this omission.
Administrative staff believes that he disclosed this information on his original application
which allowed him to work in our community for the past nine and half years. However, his
original application was not located.
A letter from Mr. Hagen is attached to this memo.

Budget Impact:
ATTACHMENTS:
Hagen Letter
Page 18 of 91
Page 19 of 91
10.B.1.

February 7, 2018
FROM: Mark Noble, Senior Planner

Subject:
Appeal of Conditional Use Permit for Exterior Storage in the Light Industry Zone
Approve Resolution No. R2018-010, a resolution denying Beacon Construction, Inc.’s
appeal of the BOAA’s approval of Resolution No. PC17-060.
Recommendation:
Board of Adjustment and Appeals Recommendation
The Board spent a considerable amount of time discussing the applicants concerns, including
discussing phasing the paving requirement and phasing the build out of the storage area
before reaching their decision, which was a 6-1 vote to approve Resolution No. PC17-060, a
resolution approving the Conditional Use Permit with 10 conditions of approval.
Discussion:
Beacon Construction, Inc. made application for an Appeal of the Board of Adjustment and
Appeals’ (BOAA) determination of a Conditional Use Permit request to allow exterior
storage at 290 Sarazin Street.
The BOAA reviewed the CUP request at their January 4th meeting, and approved
Resolution No. PC17-060, with conditions. (see attached CUP Resolution). This resolution
would allow exterior storage of vehicles and lifts in an area north of the recently constructed
building located on a 5.4-acre site at the northwest corner of 4th Avenue and Sarazin Street.
This storage area, as conditioned by the BOAA, would be enclosed by an 8’ chain link fence
with a fabric covering for screening purposes and coniferous trees, and surfaced with either
asphalt and/or concrete.
The Board, in making their decision, referred to the Criteria for granting conditional use
permits (Section 151.011) of the City Code. Those Criteria and Findings are as follows:
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Criteria #1 The use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and impair
property values within the immediate vicinity;
Finding #1 Staff has received no evidence that the exterior storage area will be injurious to
the use and enjoyment of other property in the immediate vicinity, nor would it substantially
diminish or impair property values in the area, provided the conditions of the resolution are
met.
Criteria #2 The establishment of the conditional use permit will not impede the normal and
orderly development and improvement of surrounding vacant property for uses allowed in the
area;
Finding #2 The conditional use permit, as proposed, will not impede future development and
improvement in the area, provided the conditions of the resolution are met.
Criteria #3 Adequate utilities, access roads, drainage and other necessary facilities have
been or will be provided;
Finding #3 Adequate utilities, access roads and drainage are provided or will be provided at
the site.
Criteria #4 The use is consistent with the purposes of the zone in which the applicant
intends to locate the proposed use; and
Finding #4 The use of the subject property is consistent with the purposes of the Light
Industry (I-1) Zone.
Criteria #5 The use is not in conflict with the Comprehensive Plan.

Finding #5 The use is not in conflict with the Comprehensive Plan, which guides this
property for industrial uses.
The Board questioned staff and the applicant/property owner on a number of topics,
including the following:
a. What feedback had staff received from neighboring property owners.
b. The nature of the types of vehicles and equipment to be stored on site, with the Board
expressing concerns about dust generation, site maintenance and leaking fluids from the
vehicles.
c. Frequency of movement of equipment and vehicles (daily and/or weekly).
d. What type of surface does the business have at their existing site.
Staff responded that residential property owners south of this site expressed concerns with
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the visual appearance of the vehicles and lifts in the storage area. The applicant stated that
there would be a limited number of cube vans, pick ups with ladder racks, semi truck-type
cabs, and scissor lifts stored or located within this storage area. The applicant stated that
some of the lifts and vehicles would move on a daily basis, and some would be moved on a
monthly basis, and that their current site is paved with asphalt.
The Board spent a considerable amount of time discussing the applicants concerns, including
discussing phasing the paving requirement and phasing the build out of the storage area
before reaching their decision, which was a 6-1 vote to approve Resolution No. PC17-060, a
resolution approving the Conditional Use Permit with 10 conditions of approval.
Budget Impact:
N/A
ATTACHMENTS:
Resolution No. R2018-010

Applicant Appeal Letter
Site Aerial
Site Plan
Resolution No. PC17-060
CUP Staff Report
Page 22 of 91
RESOLUTION NO. R2018-010
A RESOLUTION OF THE CITY OF SHAKOPEE DENYING THE APPEAL BY BEACON

CONSTRUCTION INC. OF THE BOARD OF ADJUSTMENT AND APPEALS APPROVAL
OF RESOLUTION NO. PC17-060 AT 290 SARAZIN STREET FOR EXTERIOR
STORAGE.
___________________________________________________________________________
WHEREAS, Loren Kjersten, Beacon Construction Inc.; on behalf of Larson Development 101 LLC,
applied for a Conditional Use Permit for Exterior Storage at 290 Sarazin Street on November 13, 2017; and
WHEREAS, The property located at 290 Sarazin Street is zoned Light Industry (I-1) which lists
Exterior Storage as a conditional use; and
WHEREAS, On January 4, 2018 the Board of Adjustment and Appeals held a public hearing and
approved the Conditional Use Permit for Exterior Storage, subject to 10 conditions as represented in
Resolution No. 17-060; and
WHEREAS, City Code Section 151.016, Subd. B allows for an appeal to the City Council of the
Board of Adjustment and Appeals decision within 10 days of the Board’s decision; and
WHEREAS, Mr. Kjersten, on behalf of Larson Development 101 LLC, filed an appeal within the
allotted time, specifically noting objections to certain conditions imposed by Resolution No. PC17-060; as
follows:
Condition #4 of the approved CUP: “An additional mix of 6’ tall (min.) Black Hills Spruce, Red Cedar
and Eastern White Pine coniferous trees spaced 20 feet apart shall be installed along the north, east and west
sides of the storage area for off site screening purposes”; and
Condition #8 of the approved CUP: “The exterior storage areas shall be surfaced entirely with asphalt
or concrete”; and
WHEREAS, the City Council heard the appeal at its meeting on February 7, 2018; and
WHEREAS, the City Council has reviewed the materials related to the Conditional Use Permit and
appeal.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shakopee adopts
the following findings of facts and conclusion relative to this matter:
FINDINGS
1. The Board received no evidence that the exterior storage area will be injurious to the use and
enjoyment of other property in the immediate vicinity, nor would it substantially diminish or
impair property values in the area, provided the conditions of Resolution No. PC17-060 are met.
1
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2. The conditional use permit, as proposed, will not impede future development and improvement
in the area, provided the conditions of Resolution No. PC17-060 are met.
3. The letter from the appellant’s legal counsel references that trees planted on the property to the
west would provide additional visual barrier between the outdoor storage area and the residential
property; where there is no guarantee that property owner will preserve those trees in perpetuity.
4. The letter from the appellant’s legal counsel references the existence of outdoor storage on
adjacent properties with no additional landscape screening; where that outdoor storage located
on those properties is legally nonconforming as it has existed since 1970 (property to the north)
and 1980 (property to the west).
5. The letter from the appellant’s legal counsel notes that outdoor storage is allowed on adjacent
properties in areas that are not paved with asphalt or concrete; where the property in question
(Shakopee Public Utilities) has outdoor storage areas predominately paved with concrete, with a
small class 5 storage area for materials setback approximately 50 feet from the adjacent property
(whereas the appellant proposes a storage area for vehicles approximately 10 feet from the
adjacent property).
CONCLUSIONS
1. The Board of Adjustment and Appeals have the authority to provide conditions in approving a
Conditional Use Permit to ensure compliance with the Criteria established within Section
151.011 of the City Code (“In granting a conditional use permit, the Board of Adjustment and
Appeals shall consider the effect of the proposed use upon the health, safety, and general welfare
of the occupants of surrounding lands and the city as a whole”).
2. The Board of Adjustment and Appeals decision regarding additional landscaping was to address
adjacent residential property owners concerns with stored vehicles and lifts being visible above
the proposed 8’ tall fence.
3. The Board of Adjustment and Appeals decision regarding paving of the parking lot was based on
concerns with dust generated from the vehicles, concerns with class 5 material being difficult to
maintain in the winter and early spring seasons, and environmental concerns regarding fluids
leaking from the vehicles and lifts located within the exterior storage area.
BE IT FURTHER RESOLVED, that the appeal of the Board of Adjustment and Appeals Approval
of Resolution No. PC17-060 is denied and that the Board’s decision is affirmed in all respects.
BE IT FURTHER RESOLVED, that the findings adopted by the Board of Adjustment and Appeals
are incorporated by reference into this Resolution.
Passed in regular session of the City Council of the City of Shakopee, Minnesota held this 7th day of
February, 2018.
___________________________________
William Mars,
Mayor of the City of Shakopee
Attest: _________________________
Lori Hensen, City Clerk
2
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Project
Site
1 inch = 188 feet
Beacon Construction CUP ®

December 15, 2017
Map Powered by DataLink
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RESOLUTION NO. PC17-060
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,

APPROVING A CONDITIONAL USE PERMIT ALLOWING EXTERIOR STORAGE IN
THE LIGHT INDUSTRY (I-1) ZONE AT 290 SARAZIN STREET
________________________________________________________________________
WHEREAS, Beacon Construction, Inc., applicant, and Larson Development 101 LLC,
property owner, have filed an application received November 16, 2017, for a Conditional Use Permit
to allow exterior storage under the provisions of Chapter 151, Land Use Regulation (Zoning), of the
Shakopee City Code, Section 151.014, Subd. (B) (7); and
WHEREAS, this parcel is presently zoned Light Industry (I-1) Zone; and
WHEREAS, the property upon which the request is being made is legally described as;
The South 618.33 feet of the following described property:

That part of the Southeast Quarter of the Northeast Quarter of Section 6,
Township 115 North, Range 22 West, Scott County, Minnesota, which lies East of the
following described line: Commencing at a point on the South right-of-way of the
Chicago, St. Paul, Minneapolis & Omaha Railroad, South 79 degrees West 450.9 feet
from an iron pin located on the East line of said Section 6, Township 115, Range 22
about 1,260 feet North of the East Quarter corner of said Section 6; thence Southeasterly
at right angles to said railroad right-of-way line a distance of 328 feet; thence South and
parallel with the East line of said Section 6 to a point on the South line of the Southeast
Quarter of the Northeast Quarter of said Section 6; and
WHEREAS, notice was provided and on January 4, 2018, the Board of Adjustment and
Appeals conducted a public hearing regarding this application, at which it heard from the Community
Development Director and invited members of the public to comment.
NOW THEREFORE, BE IT RESOLVED, that the Board of Adjustment and Appeals of

the City of Shakopee hereby adopts the following findings of facts relative to the Conditional Use
Permit application, as follows:
Finding #1 Staff has received no evidence that the exterior storage area will be injurious to
the use and enjoyment of other property in the immediate vicinity, nor would it
substantially diminish or impair property values in the area, provided the
conditions of the resolution are met.
Finding #3 Adequate utilities, access roads and drainage are provided or will be provided at
the site.
Finding #4 The use of the subject property is consistent with the purposes of the Light
Industry (I-1) Zone.
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Finding #5 The use is not in conflict with the Comprehensive Plan, which guides this
property for industrial uses.
BE IT FURTHER RESOLVED, that the application for Conditional Use Permit No. PC17-
060 is hereby GRANTED, subject to the following conditions:
1. Exterior storage shall be allowed consistent with submitted plans (dated 09/11/17), provided
the required fencing/screening is installed consistent with City Code standards [exterior storage
areas shall be screened from all public right-of-way and residentially-zoned land with a
predominantly opaque fence, wall, and/or berm not to exceed eight (8) feet in height,
constructed of new materials, and maintained in good condition], and/or as directed by the
conditions incorporated into this Resolution.
2. Storage equipment/materials shall not exceed the height of the screening fence
(registered/operable vehicles may extend above the fencing). Lifts shall be stored in a lowered
state.
3. The applicant shall submit a fence permit prior to construction of any fencing. This fence shall
not exceed eight (8) feet in height, shall include predominantly opaque privacy screening fabric
secured on the side facing adjacent properties, and shall not include barbed-wire.
4. Any landscaping removed from within the storage area shall be replaced with new trees of
comparable caliper inches (aggregate)around the perimeter of the storage area. An additional
mix of 6’ tall (min.) Black Hills Spruce, Red Cedar and Eastern White Pine coniferous trees
spaced 20 feet apart shall be installed along the north, east and west sides of the storage area
for off site screening purposes.
5. If a secured gate is added at any point between the Sarazin Street access and the east
elevation (Fire Department connection and fire hydrant), the applicant shall obtain an
additional Fire Department keybox and it shall be mounted at the secured gate.
6. Outside storage of combustible materials shall not be located within 10 feet of property lines
and the maximum height of storage, except for vehicles, shall not exceed eight (8) feet in
height. If the storage height is 6 feet or less, then the separation from the lot line can be
reduced to 3 feet.
7. The exterior storage area shall have a maximum area equal to the combined footprint of the
principal and accessory buildings.
8. The exterior storage areas shall be surfaced entirely with asphalt or concrete.
9. The exterior storage area shall not be located closer than 300 feet to any residential zone.
10. No businesses may store any vehicles which are unlicensed or inoperative for more than 7
days.
Adopted by the Board of Adjustment and Appeals of the City of Shakopee, Minnesota this 4th
day of January, 2018.
Chair of the Board of Adjustment and Appeals
ATTEST:
Director of Planning & Development
Page 31 of 91
CERTIFICATION OF RESOLUTION NO. PC17-___
I, Lori Hensen, City Clerk for the City of Shakopee, do hereby certify that the attached is a true and
correct copy of Resolution No. PC17-___, presented to and adopted by the Board of Adjustment and
Appeals of the City of Shakopee at a duly authorized meeting thereof held on the 5th day of January,
2017, as shown by minutes of the meeting in my possession.
Dated this day of , 20 .
Lori Hensen, City Clerk
3
Page 32 of 91
CITY OF SHAKOPEE
Memorandum
CASE NO.: 17-060
TO: Board of Adjustment and Appeals
FROM: Mark Noble, Senior Planner
SUBJECT: Conditional Use Permit for Exterior Storage in the Light Industry Zone.
MEETING DATE: January 4, 2018
REVIEW PERIOD: Nov. 17, 2017 - March 16, 2018
Site Information
Applicant: Beacon Construction, Inc.
Property Owner: Larson Development 101 LLC
Location: 290 Sarazin Street
Current Zoning: Light Industry (I-1) Zone
Adjacent Zoning: North: Light Industry (I-1) Zone

South: Multiple-Family (R-3) Residential Zone
East: Light Industry (I-1) Zone
West: Light Industry (I-1) Zone
Comp. Plan: Industrial
Lot Size: 5.38 Acres
Introduction
Beacon Construction, Inc. made application for a Conditional Use Permit to allow exterior storage,
as part of a recently constructed building located at the northwest corner of 4th Avenue and Sarazin
Street. Attached are the applicant’s site, elevation, and landscaping plans for this project. Note the
highlighted area on the site plan, which identifies the proposed exterior storage area. This area will
be enclosed by an 8’ chain link fence, with a fabric covering for screening purposes. This storage
area will be used for vehicles and lifts; no materials.
The 28,000 sq. ft. building is larger than this proposed storage area, which would be located on the
north side of the building. The area of new exterior storage will be approx. 18,000 sq. ft. This
storage area is required to be screened from view from adjacent right-of-ways and residential
properties. The City Code standards also state that the maximum area for storage shall not exceed
the footprint of the building. It is proposed to be surfaced with class five (5) aggregate, and is not
located adjacent to residential zoned property.
Planning staff did receive comments from the Fire Dept., with comments incorporated into the draft
resolution.
1
Page 33 of 91
City Code Section 151.014, Subd. (B) (7) provides guidelines for development of this property, of
which a number are listed as conditions of approval in the draft resolution. Should this CUP request
be approved, a building permit for the fence will need to be submitted for review and approval.
Findings – Conditional Use Permit

The criteria required for the granting of conditional use permits are listed below with staff findings.
Criteria #1 The use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially
diminish and impair property values within the immediate vicinity;
Finding #1 Staff has received no evidence that the exterior storage area will be injurious to the
use and enjoyment of other property in the immediate vicinity, nor would it
substantially diminish or impair property values in the area, provided the conditions
of the resolution are met.
Criteria #2 The establishment of the conditional use permit will not impede the normal and
orderly development and improvement of surrounding vacant property for uses
allowed in the area;
Criteria #3 Adequate utilities, access roads, drainage and other necessary facilities have
been or will be provided;
Finding #3 Adequate utilities, access roads and drainage are provided or will be provided at the
site.
Criteria #4 The use is consistent with the purposes of the zone in which the applicant
intends to locate the proposed use; and
Finding #4 The use of the subject property is consistent with the purposes of the Light Industry
(I-1) Zone.
Criteria #5 The use is not in conflict with the Comprehensive Plan.

Finding #5 The use is not in conflict with the Comprehensive Plan, which guides this property
for industrial uses.
Staff Recommendation
Offer a motion to approve Resolution No. PC17-060, a resolution approving a Conditional Use
Permit to allow exterior storage, with conditions as presented.
Action Sought
Approve Resolution No. PC17-060, a resolution approving a Conditional Use Permit to allow
exterior storage, with conditions as presented.
_______________________________
Mark Noble
Senior Planner
H:\BOAA-PC\2018\01-04\17-060_CUP_Beacon.doc
2
Page 34 of 91
10.B.2.

February 7, 2018
FROM: Michael Kerski, Director of Planning and Development

Subject:
Resolution No. R2018-012 allows for reimbursement from possible TIF funds for staff and
consultant time for development of public infrastructure and associated costs and funding
mechanisms for the redevelopment of Canterbury Park.
Resolution allows for the reimbursement of staff and consultant time should the project move
forward
Recommendation:
Approve Resolution No. R2018-012 to allow for an Interfund Loan for Advance of Certain
costs in connection with proposed Tax Increment Financing District for Canterbury.
Discussion:
This resolution allows the city of Shakopee to be reimbursed for staff time and any
consultants used to review the application for funding (TIF) for the Canterbury project and
evaluating infrastructure needs and costs.
Budget Impact:
Funding of staff time and consultants will come from the EDA and the city's General Fund
until such time that it is eligible for reimbursement.
ATTACHMENTS:
Resolution No. R2018-012
Page 35 of 91
CITY OF SHAKOPEE
RESOLUTION NO. R2018-012
RESOLUTION AUTHORIZING AN INTERFUND LOAN FOR ADVANCE OF

CERTAIN COSTS IN CONNECTION WITH PROPOSED TAX INCREMENT
FINANCING DISTRICT
WHEREAS, the City of Shakopee, Minnesota (the “City”) and the Economic Development
Authority for the City of Shakopee, Minnesota (the “Authority”) intend to establish Tax Increment
Financing District No. 18 (the “TIF District”) within the Minnesota River Valley Housing and
Development Project No. 1 (the “Project”) pursuant to Minnesota Statutes, Sections 469.174
through 469.1794, as amended (the “TIF Act”), and will adopt a Tax Increment Financing Plan for
the purpose of financing certain improvements within the Project; and
WHEREAS, the Authority will administer the TIF District; and
WHEREAS, the Authority has determined to pay for certain administrative costs related to
the proposed TIF District (the “Qualified Costs”), which costs may be financed on a temporary
basis from City or Authority funds available for such purposes; and
WHEREAS, under Section 469.178, subdivision 7 of the TIF Act, the City is authorized to
advance or loan money from the City’s general fund or any other fund from which such advances
may be legally authorized in order to finance the Qualified Costs; and
WHEREAS, the City will loan funds from its Capital Improvement Fund, or any other fund
designated by the City, to the Authority to finance the Qualified Costs (the “Interfund Loan”) in
accordance with the terms of this resolution;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee,

that:
1. The City hereby authorizes the advance of up to $300,000 from the Capital
Improvement Fund, or from any other fund designated by the City, or so much thereof as may be
paid as Qualified Costs, contingent upon the approval of the Interfund Loan by the Board of
Commissioners of the Authority. The terms of the Interfund Loan shall be those set forth in the
resolution to be adopted by the Board of Commissioners of the Authority on the date hereof.
2. The Interfund Loan is repayable solely from and to the extent that Available Tax
Increment is available. “Available Tax Increment” means, on each Payment Date (as defined
herein), all of the tax increment generated in the preceding six (6) months with respect to the
property within the TIF District and remitted to the Authority by Scott County, Minnesota, all in
accordance with the TIF Act. Payments on the Interfund Loan are on parity with any outstanding or
future interfund loans secured in whole or in part with Available Tax Increment.
514296v1 JAE SH235-21
Page 36 of 91
3. Provided that there is Available Tax Increment to repay the Interfund Loan to the
City, principal and interest (“Payments”) on the Interfund Loan shall be paid semiannually on
February 1 and August 1 (each a “Payment Date”), commencing on the first Payment Date after the
advance of the Interfund Loan. Payments shall continue until the earlier of (a) the date the principal
and accrued interest of the Interfund Loan is paid in full, or (b) the date of last receipt of tax
increment from the TIF District. Payments on the Interfund Loan will be made in the amount and
only to the extent of Available Tax Increment. Payments shall be applied first to accrued interest,
and then to unpaid principal.
4. The City may at any time determine to forgive the outstanding principal amount and
accrued interest on the Interfund Loan to the extent permissible under law.
5. The City may from time to time amend the terms of this resolution, including
amendments to the terms of and the Interfund Loan entered into under this resolution. However, the
Mayor and City Administrator may initiate, prepay, terminate, or modify the terms of the Interfund
Loan authorized under this resolution without further action by the City Council, so long as such
actions are consistent with the terms for the Interfund Loan described in this resolution.
6. City staff and officials are hereby authorized and directed to execute any documents
and take any other actions necessary to carry out the intent of this resolution.
7. This resolution shall be in full force and effect from and after its approval.
Approved by the City Council of the City of Shakopee this 6th day of February, 2018.
Mayor
ATTEST:
City Clerk
514296v1 JAE SH235-21 2

Page 37 of 91
11.A.

February 7, 2018
FROM: Darin Nelson, Finance Director

Subject:
City Bill List
None
Recommendation:
Informational Only
Discussion:
Attached is the most recent monthly Financial Report for the General fund. These reports
reflect the expenditures as recorded for 2017 & 2018 activity. The following transactions are
notable for this reporting cycle:
Granite Ledge Electric submitted the final pay voucher for Contract # 2016-5, Replace
Street Lighting System, $68,971.01.
Toro Groundsmaster large area rotary mower was purchased from MTI using the
National Joint Powers Agreement Contract for, $108,515.57.
Logis requested payment for new servers, storage and network devises. Council
approved this purchase at the October 17, 2017 meeting. $101,627.34.
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2017-2018 budgets.
ATTACHMENTS:
Monthly Financial Report
Page 38 of 91
Council Check Summary
Council Check Register
Bill List Transfer
Page 39 of 91
CITY OF SHAKOPEE
Monthly Financial Report
Di YTD February YTD Budget February
vis 2018 2018 2018 Balance Percent YTD
io Budget Actual Actual Remaining Used 2017
01000 - GENERAL FUND
EXPENDITURES:
11 - MAYOR & COUNCIL (169,300) 0 (29,953) (139,347) 18% (57,489)
12 - ADMINISTRATION (1,835,300) (580) (121,793) (1,713,507) 7% (221,998)
13 - CITY CLERK (405,400) 0 (27,316) (378,084) 7% (38,106)
15 - FINANCE (1,265,700) 0 (27,669) (1,238,031) 2% (92,739)
17 - COMMUNITY DEVELOPMENT (848,400) 0 (45,874) (802,526) 5% (70,139)
18 - FACILITIES (398,800) 0 (47,345) (351,455) 12% (48,034)
31 - POLICE DEPARTMENT (8,694,400) (184) (555,378) (8,139,022) 6% (1,102,385)
32 - FIRE (2,467,200) 0 (111,661) (2,355,539) 5% (264,168)
33 - INSPECTION-BLDG-PLMBG-HTG (810,600) 0 (74,203) (736,397) 9% (118,875)
41 - ENGINEERING (817,600) 0 (41,509) (776,091) 5% (77,546)
42 - STREET MAINTENANCE (2,201,700) 0 (149,457) (2,052,243) 7% (249,969)
44 - FLEET (464,200) 0 (32,836) (431,364) 7% (55,619)
46 - PARK MAINTENANCE (2,060,300) 0 (115,047) (1,945,253) 6% (211,784)
66 - NATURAL RESOURCES (126,200) 0 (600) (125,600) 0% (30,493)
67 - RECREATION (3,814,500) (1,498) (192,902) (3,621,598) 5% (338,446)
91 - UNALLOCATED (216,300) 0 (652) (215,648) 0% (1,527)
TOTAL EXPENDITURES (26,595,900) (2,262) (1,574,195) (25,021,705) 6% (2,979,314)
Key
Varies more than 10% than budget positively
Varies more than 10% than budget negatively
Within 10% of budget
Page 40 of 91
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6:0'7)0(0%(5'8(6 '8(6 '8(6 32/,&(

*UDQG7RWDO 3D\PHQW,QVWUXPHQW7RWDOV
&KHFNV
()73D\PHQWV
7RWDO3D\PHQWV
Funds transferred electronically January 17, 2018 to February 7, 2018
PAYROLL $ 315,293.17
FIT/FICA $ 90,349.57
STATE INCOME TAX $ 20,408.60
PERA $ 92,324.80
HEALTH CARE SAVINGS $ 18,889.87
HEALTH SAVINGS ACCT $ 8,289.16
NATIONWIDE DEF COMP $ 10,971.39
ICMA DEFERRED COMP $ 1,663.34
MSRS $ 3,719.42
FSA $ 9,962.33
MN WAGE LEVY $ ‐
Total $ 571,871.65
Page 91 of 91

Shakopee City Council: February 7, 2018 7:00 P M City Hall 485 Gorman ST

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Shakopee City Council: February 7, 2018 7:00 P M City Hall 485 Gorman ST

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Shakopee City Council

Shakopee Mission Statement

Mayor Bill Mars presiding