MEMORANDUM Date: February 8, 2018 To: The Honorable Mark Napier From: C.H. Huckelberry, Pima County Sheriff County Adminisfty Re: Operation Stonegarden Grant Program Award 170405-02 OPSG Overtime and Mileage and 170405-03 OPSG Equipment As we recently discussed, the Board of Supervisors rejected acceptance of the Operation Stonegarden Grants listed above. These grants total $1,429,175. The listed purpose for each grant was for grant number 170405-02. Grant number 170405-02 for overtime, mileage and travel listed belo Overtime Mileage Travel Total Award ($1,136,208 $40,000 $15,000 $1,191,208 Grant number 170405-08 for equipment listed below: Equipment Total Award Wireless Transmission Device (Downlink System) $60,967 [Satellite Data Equipment (Downlink System) $177,000 $237,967 Sheriff's Department staff prepared the Board of Supervisors Agenda Item Report (BOS - AIR). Copies of the reports are attached for your information. They are signed by Ms. Julia Gates, a Sheriff's employee. The reports were not reviewed or amended by any other County staff; hence, the program and project descriptions were prepared by your office. When comparing the BOS - AIR for Grants 17045-02 to 170405-03, they are essentially identical.‘The Honorable Mark Napier Re: Operation Stonegarden Grant Program Award 170405-02 OPSG Overtime and Mileage and 170405-03 OPSG Equipment February 8, 2018 Page 2 While the Board has rejected these grants as submitted, there may be an opportunity to provide clarifying information that would be supplemental to that already provided. If this new information is made available, the Board may reconsider the acceptance. | understand Supervisor Ramon Valadez will propose a recommendation. | suggest the descriptions of the grants and purpose be more explicit. For example, the necessity of the equipment and how the equipment does not duplicate any other data systems and/or communication systems available such as the Pima County Wireless Integrated Network (PCWIN) communication system. | also suggest the report include why the specific information is necessary for your law enforcement needs in the areas where law enforcement activities are applied, i.e., remote rural areas versus urban areas. During the Board's discussion, the issues of overtime payment, benefits and retirement costs arose. In the past, | know most of our grants have not paid full benefits and full mileage reimbursement. Please confirm how the overtime allocation is paid and whether it pays for full benefits. If | misspoke about this at the Board meeting, | will be happy to correct my statement to the Board Finally, it would be appropriate to identify the law enforcement services that are being provided with the grant and how they are exclusively related to law enforcement for individuals who break State laws and are not for the purpose of border immigration enforcement. I believe this has been the case in the past, and perhaps the words “administering immigration laws” used in the BOS - AIR is a simplified statement leading to an incorrect conclusion regarding the use of these grant funds. ‘When you have additional information, it would be appropriate to discuss this matter further. CHH/ane Attachments The Honorable Chairman and Members, Pima County Board of SupervisorsBOARD OF GET RT CONTRACTS / AWARDS / GRANTS. OAward Contract @Grant Requested Board Meeting Date: 2/6/2018 or Procurement Director Award C] ‘= Mandatory, information must be provided *Contractor/Vendor Name/Grantor (DBA): STATE OF ARIZONA DEPARTMENT OF HOMELAND SECURITY ‘Project Title/Description: IGA for FFY2017 Operation Stonegarden Grant Program Award 170405-02 OPSG Overtime and Mileage “Purpose: Cooperative Law Enforcement - PCSD to provide the services for the State of Arizona, Arizona Department of Homeland Security, *Procurement Method: NA Grant *Program Goals/Predicted Outcomes: Missions include preventing terrorism and enhancing security; managing our borders; administering immigration laws; securing cyberspace; and ensuring disaster resilience. *Public Benefit: ‘Support Law Enforcement *Metrics Available to Measure Performance: Grant fo provide specialized law enforcement overtime and mileage; no metrics available, “Retroactive: Yes. Received IGA on 1/17/2018, Revised 8/2017 Page 1 of 2‘Contract /Award Information Document Type: Department Code’ Contract Number (.6,15-123) Ettective Date: Termination Date: Prior Contract Number (Synerger/CMS) C1Expense Amount: §* 7 Revenue Amount: $ “Funding Source(s) required: Funding from General Fund? OYes ONo If Yes $ % Contract is fully or partially funded with Federal Funds? Dyes [No “Is the Contract to a vendor or subrecipient? Were insurance or indemnity clauses modified? Ces CjNo 1 Yes, attach Risk’s approval Vendor is using a Social Security Number? Yes CNo 17 Yes, attach the required form per Administrative Procedure 22-73. Amendment / Revised Award Information Document Type: Department Code: Contract Number (i.¢.,15-123): Amendment No.: _ 'AMS Version No, Effective Date: New Termination Date: Prior Contract No. (Synergen/CMS} Expense or CRevenue increase C Decrease Amount This Amendment: $ Is there revenue included? = CYes CN Hess “Funding Source(s) required: Funding from General Fund? GYes ONo Wes $ % ee Grant/Amondment Information (for grants acceptance and awards) @Award ~CAmendment Document Type: GTAW Department Code: SD Grant Number (ie.,15-123): 18-055 Effective Date: 01/08/2018 Termination Date: 12/31/2018 ‘Amendment Number: (Match Amount § Bg Revenue Amount: $ 4,191,208 “All Funding Source(s) required: Federal - Department of Homeland Security State ~ Arizona Department of Homeland Secury ‘Match funding from General Fund? Yes @No if Yes $ % “Match funding from other sources? Ces @No If Yes $ % “Funding Source: “Mf Federal funds are received, is funding coming directly from the Passed through Federal government or passed through other organization(s)? State - Arizona Dept of Homeland Security Contact: Yuko Jarvis Depariment: Sherif Telephone: (620) 351-6966 Department Director Signature/Date:\2p Lede (KJBTS. Deputy County Administrator Signat ire Date: County Administrator Signature/Date: % (Requled for Board Agenda/Addendum toms) Revised 8/2017 Page 2 of 2is XS I BOARD OF SUPERVISORS AGENDA ITEM REPORT < CONTRACTS / AWARDS / GRANTS OAward OContract @Grant Requested Board Meeting Date: 2/6/2018 *= Mandatory, information must be provided ‘or Procurement Director Award () *Contractor/Vendor Name/Grantor (DBA); STATE OF ARIZONA DEPARTMENT OF HOMELAND SECURITY “Project Title/Descriptio: IGA for FFY2017 Operation Stonegarcen Grant Program Award 170405-03 OPSG Equipment “Purpose: Cooperative Law Enforcement - PCSD to provi Homeland Security, the services for the State of Arizona, Arizona Department of *Procurement Method: NA - Grant “Program GoalsiPredicted Outcomes: Missions include preventing terrorism and enhancing security; managing our borders; administering immigration laws; securing cyberspace; and ensuring disaster resilience. “Public Benefit: Support Law Enforcement *Metrics Available to Measure Performanc¢ Grant to provide specialized law enforcement equipment; no metrics available. *Retroactive: Yes. Received IGA on 1/17/2018. Revised 8/2017 Page 1 of 2Contract | Award Information “Document Type: Department Code: Contract Number (\., 18-123) Effective Date: Termination Date: Prior Contract Number (Synergen/CMS): (Expense Amount: $* 1 Revenue Amount: $ “Funding Source(s) required: Funding from General Fund? OYes ONo ifYess % Contracts fully or partially funded with Federal Funds? C1 Yes. C]No “Is the Contract to a vendor or subrecipient? Were insurance or indemnity clauses modiied? Yes (No Ut Yes, attach Risk's approval Vendor is using @ Social Securty Number? yes ONe | Yes, attach the required form per Administrative Procedure 22-73, 175750000 Amendment / Revised Award Information Document Type: Department Code: Contract Number (i.6.,15~123) ‘Amendment No. ‘AMS Version No, Effective Date: New Termination Date: Prior Contract No. (Synergen/CMS}: Expense or C Revenue increase C Decrease - Amount This Amendment: $ Is there revenue included? = CYes. CNo HtYes$ _ “Funding Source(s) requir Funding from General Fund? Yes ONO it¥es$ % ——————$$__ O_O Grant/Amendment Information (for grants acceptance and awards) @award Camendment Document Type: GTAW Department Code: SD Grant Number (i..,15-123): 18-056 Effective Date: 01/08/2018 ‘Termination Date: 12/31/2018 ‘Amendment Number: Match Amount: $ [Revenue Amount: $237,967 “All Funding Source(s) required: Federal - Deparment of Homeland Security State - Arizona Department of Homeland Sacurty “Match funding from General Fund? O¥es @No Yess % “Match funding from other sources? Ces @No If Yes$ % “Funding Source: “It Federal funds are received, is funding coming directly from the Passed through Federal government or passed through other organization(s)? State - Arizona Dept of Homeland Secu Contact: Yuko Jarvis Department: Sheriff Telephone: (520) 361-6958, Department Director Senne Lut 95 [pel Deputy County Administrator Signatyye/Date: | _ ‘County Administrator Signature/Date: r. TD (Requied fr Bosrd Agonca/Acdancum Roms) Revised 8/2017 Page 2 of 2