MBA Excel

Sreenivasa Institute of Technology and Management Studies, Chittoor – 517127
Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B
Ex. No.: 7 Name :M.LOKESH
Date : Roll.No. :16751E0073

MS - Excel
Aim:
An overview of Microsoft (MS) Excel 2007: Importance of MS Excel 2007, Overview of

toolbars, saving files.
Using help and resources, Rulers, Format painter, Formatting Fonts in word, Drop Cap
in word, Applying Text effects, Using Character Spacing, Borders and Colors, Inserting
Header and Footer, Using Date and Time option in Excel.
Procedure:
Starting MS Excel
Two ways of starting MS-Excel:-
1. Double click on Microsoft excel icon on the desk top.
2. Click on start programsms office ms excel.
Microsoft Office Button

In the upper-left corner of the Excel 2007 window is the Microsoft Office button. When
you click the button, a menu appears. You can use the menu to create a new file, open an
existing file, save a file, and perform many other tasks.
Quick Access Toolbar

The Quick Access toolbar provides you with access to commands you frequently use. By
default Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save your file,
Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back.
Overview:
Excel is a spreadsheet program. A spreadsheet is a grid of rows and columns that helps
organize, summarize, and calculate data. Spreadsheets are an everyday part of many professions,
including accounting, statistical analysis, and project management. You can use Excel to create
business forms, such as invoices and purchase orders, among many other useful documents.
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Next we have the Ribbon. The Ribbon has seven Tabs that give instructions to the software.
The Ribbon Tabs begin with Home and continue with Insert, Page Layout, Formulas, Data,
Review, and View. On the right-hand end, there is an icon for the Help Menu, Minimize,
Restore Down, and Close.
Clicking on one of these Tabs will open the Group. The Group that belongs to each Tab shows
related Command items together. You may then choose a Command.
Workbooks and Worksheets
When Excel is opened, a workbook appears with three worksheets. Each worksheet contains
columns and rows. There are 1,048,575 rows and 16,384 columns. The combination of a column
coordinate and a row coordinate make up a cell address. For example, the cell located in the
upper left corner of the worksheet is cell A1, meaning column A, row 1. The cell address is
visible in the Name Box.
Place your cursor in the first cell, A1. The formula bar will display the cell address in the Name
Box on the left side of the Formula bar. Notice that the address changes as you move around the
sheet. You can easily move from cell to cell by pressing tab or using the arrow keys.
A cell can contain any of the following:
 A number (and any associated punctuation, such as decimal points, commas, and
currency symbols).
 Text (including any combination of letters, numbers, and symbols that aren't number-
related).
 A formula, which is a math equation.
 A function, which is a named equation that shortcuts an otherwise complex operation.
Creating a New Workbook

It is easy to create a new workbook! Simply, click on Office Button – New and click on Blank
Workbook to create a new workbook.
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Creating a New Worksheet

Creating a new worksheet is just as easy. By default, each Excel workbook contains three
worksheets. Three tabs displaying Sheet 1, Sheet 2, and Sheet 3 will be displayed at the bottom
of the workbook to indicate the separate sheets. To add a new worksheet, simply click on the tab
after the tab that says Sheet 3.
Navigating and Selecting :- around a worksheet is easy! You can easily move from cell to cell
by using the arrow keys or pressing tab (will move the cursor to the right) or shift-tab (shift-tab
will move you to the left). You can also use your mouse to click within a cell which will select
that cell. Sometimes you will want to select a range of cells.
A range is a group of one or more cells. If you select more than one cell at a time, you can then
perform actions on the group of them at once, such as applying formatting or clearing the
contents. A range can even be an entire worksheet.
A range is referenced by the upper left and lower right cells. For example, the range of cells B1,
B2, C1, and C2 would be referred to as B1:C2.
To select a range:
 With the mouse: Drag across the desired cells with the left mouse button held down. Be
careful when you're positioning the mouse over the first cell (before pressing the mouse
button). Position the pointer over the center of the cell, and not over an edge.
 the keyboard: Select the first cell, and then hold down the Shift key while you press the
arrow keys to expand the selection area.
To select a nonrectangular or non-contiguous range, select the first portion of the range (that is,
the first rectangular piece), and then hold down the Ctrl key while you select additional
cells/ranges with the mouse.
select an entire column, click the column header (where the letter is). To select an entire row,
click the row header (where the number is). You can click one row or column and then drag to
select additional columns, or hold down Ctrl as you click on the headers for non-contiguous
rows and/or columns.

MS – Excel – Basic Functions
3
Aim:
To do the following functions using MS-Excel. Rename the worksheet, Entering and
Editing Data, Inserting Columns and Rows, Formatting Columns and Rows, Formatting
Text and Data, Formatting Numbers and Deleting vs Clearing a Cell.
Procedure:
Rename the worksheet:

1. To change the location of a newly added worksheet, click once on the tab and hold down
the left mouse button and drag the worksheet to its new location.
2. It is also possible to change the name of each worksheet. Right-click on the Sheet 1 tab
and left-click on Rename. Once you click on Rename, the name of the sheet becomes
highlighted and you can simply type in a new name. Double-clicking on the tab will also
enable you to type in a new name.
3. You can also change the color of the tabs by right-clicking on the tab and choosing Tab
Color. Then simply choose a color!!!
4. It is possible to change the magnification of a worksheet so that you can read it better. To
do this, click on View and then Zoom. Go ahead and try the different magnifications to
see which works best for you. You can also make use of the Zoom bar in the lower right-
hand corner to zoom to a comfortable reading size.
Entering and Editing Data

1. Place the cursor in cell A1.
2. Type Jagadeesan. Tab to the next cell and type Ramu.
3. Move the cursor back to cell A1.
4. Change "Jagadeesan" to "John."
You can also edit information in a cell by double-clicking in a cell or by clicking in the
formula bar. Try these two options.
Inserting Columns and Rows
If you don't plan your worksheet layout correctly, you might end up with too many or too few
rows or columns in a certain area. You can always move data around in the sheet to help with
this, but sometimes it's easier to simply insert or remove columns or rows.
1. Click on the cell on the right of the two columns between which you wish to insert. To insert
rows, click on the lower row of the two between which you wish to insert.
2. Go to “Insert” and select “Columns”. To insert a row, go to “Insert” and select “Rows”.
3. Appearing to the left of your highlighted column or above your highlighted row will be a
new row or column. Insert a row to the left of Column I and a row under Row 1.
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Formatting Columns and Rows
Often you will need to change your columns and rows in order for text to fit or for the text to fit
on the page correctly. There are a number of different methods one can use to do this. Let’s start
with columns.
Column Width: The formatting that is unique to columns is Column Width. Column Width is
measured in characters. A column's width can be from 0 to 255 characters, which is a really
wide column! Decimal values are allowed. In fact, the default size is 8.43 characters.
A width of 12, for example, means the column is wide enough for 12 average characters, using
whatever you chose as the Standard font. The default is Calibri 11 pts. To change the font from
the default, go to Tools-Options-General-Standard font.
Column Width - Autofit all

1. Move your pointer to the right edge of the heading of Column A until it changes to
which is the Resize Column shape.
2. Press the left mouse button down. (Don't release it yet.)The popup tip appears, showing
the current width of Column A.
3. Release the left mouse button and double-click in the same spot (the right edge of
Column A's heading). The column width changes so it is wide enough to display
the longest text in any cell in the column as a single line.
Be careful when you set a column's width with AutoFit. The column may wind up wider than
you expected. Any text will be on a single line in its cell. No matter how long the text is! If you
accidentally find you've widened a cell out of sight to the right, use Undo. (my favorite button!)
Then resize the column with another method.
Column Width - Drag
Dragging is a natural method of adjusting column width. But since you can't see the change until
you release the mouse button, it may take you several attempts to get a satisfactory width.
1. Type in New Zealand in B1. Move the pointer to the right edge of column heading B.
2. When the pointer changes to (the Resize Column shape), drag to the right until New
Zealand shows entirely. Since the column is not resized until you release the mouse
button, you may need several tries to get the width right.
3. Click and hold again on the right edge of Column B to see the new width.
Row Height
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The only unique formatting for rows is Row Height. Row Height is measured in points, like font
size, from 0 to 409 points. A row height of zero hides the row.
The default setting for Row Height is AutoFit. The row height adjusts to the largest font size in
the row.
AutoFit will leave a little white space, called the cell padding, between the text in the cell and
the cell edges. When Arial 10 pt. is the Standard Font, the Row Height is 12.75 points. You may
find that this looks a bit crowded when the gridlines are shown. If you don't print the gridlines,
your paper version will look OK.
Moving to a New Worksheet
In Microsoft Excel, each workbook is made up of several worksheets. Before moving to the next
topic, let’s move to a new worksheet. You can move from worksheet to worksheet by clicking
on the tabs at the bottom of the worksheet. Let’s move to Sheet 2.
Formatting Text and Data
Once information has been entered into a cell, you might want to change or enhance the way the
information is displayed. Text can be formatted in the same way that one uses in Microsoft
Word or PowerPoint. Most of the formatting choices can be found in the Font grouping under
the Home tab. There are numerous ways to format data. Let’s look at some. First remember to
always make sure that the cell you want to format is selected.
Using Formatting Buttons – On the Ribbon, make sure the Home tab is selected. In the
Number Group box, there are several buttons which allow one-click
formatting.
1. Type in the number 214567 in Cells A1, B1, C1, and D1.
2. With the cursor in A1, click on the Currency button.
3. With the cursor in B1, click the Percent button.
4. To add decimal places, click the Increase Decimal button for cell C1.
5. To decrease decimal places, click the Decrease Decimal button for cell D1.
6. Type in 345678 in E1. Click on the Comma button to separate thousands.
Formatting Numbers
1. Move the cursor to cell A5.
2. Type 145657800. Hit enter and then move back into A5. At this point it is necessary to
move out of the cell and then back in. I’m not sure why, but it is the only way to get the
appropriate menu up!
3. Right click on the number. A menu will pop up. Click on Format Cells.
4. Click on “Number”. Click on the comma.
5. The thousands should now be separated by commas.
After formatting
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1. Make sure that the cursor is in cell A5.

2. Right-click again.
3. Click on Format Cells.
4. Click Currency in drop down menu.
5. Look at the options available including currency symbols.
Deleting vs Clearing a Cell
Many beginners get confused about clearing versus deleting in Excel, so let's look at this concept
briefly. When you clear the content from a cell, the formatting for that cell is still there. It may
be helpful to think of an Excel worksheet as a stack of empty cardboard boxes, each one with its
open side facing you. You can put something into a cell or take something out. When you take
something out of a cell, it's called clearing its content. The cell itself remains in the "stack," but
it's now empty.
To clear the content from a cell:
1. Press Delete on the keyboard.

2. Right-click the cell and then select Clear Contents.
3. On the Home tab, in the Editing group, select Clear > Clear Contents.
Unfortunately, clearing a cell's content doesn't clear its formatting.
To clear formatting:
1. On the Home tab, in the Editing group, select Clear > Clear Formats
2. To clear both contents and formats at once, select Clear All.
In contrast, deleting the cell removes the cell itself from the stack and makes the surrounding
cells shift. Think about what happens when you pull a box out of a stack of boxes -- the boxes
above it fall down one position, right? It's the same thing with Excel cells, except it's reverse-
gravity (cells fall up rather than down), and you have the choice of making the remaining cells
shift up or to the left. Let’s look at how this works.
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MS – Excel – Filling Cells and Basic Calcualtions
Aim:
To do the following functions using MS-Excel. Filling Cells Automatically, Filling Time,
Filling in Numbers, Alignment Options: Wrapping Text, Merging Cells, Performing
Mathematical Calculations and Printing.
Procedure:
Filling Cells Automatically
You can use Microsoft Excel to fill cells automatically with a series. For example, you can have
Excel automatically fill in times, the days of the week or months of the year, years, and other
types of series. Days of the week and months of the year fill in a similar fashion.
1. Let’s move to another worksheet.

2. In cell A1, type Sunday.
3. Find the small black square in the lower right corner of the highlighted area. This is
called the Fill Handle.
4. Grab the Fill Handle and drag with your mouse to fill cell A1 to G1. Note how the days
of the week fill the cells in a series. Also, note that the Auto Fill Options icon appears.
5. Click the Auto Fill Options icon. Click on Copy Cells.

6. Choose the Fill Series radio button. The cells fill as a series from Sunday to Saturday
again.
7. Click the Auto Fill Options icon again.
8. Choose the Fill Without Formatting radio button. The cells fill as a series from Sunday
to Saturday, but the entries are not bolded.
9. Click the Auto Fill Options icon again.
10. Choose the Fill Weekdays radio button. The cells fill as a series from Monday to Friday.
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Filling Time
1. Click on a new worksheet. Type 1:00 into cell A1.

2. Grab the Fill Handle and drag with your mouse to highlight cells A1 to A24. Note that
each cell fills using military time.
3. Click anywhere on the worksheet to remove the highlighting.
To change the format of the time:

1. Select cells A1 to A24.
2. Choose from the Ribbon: Home > Number.
3. Click on the drop down box and choose Time.
4. The time is no longer in military time.
5. If you wish to change the formatting further, click on the dropdown arrow in lower right-
hand corner of number group and choose the way you want the time to appear.
Filling in Numbers
1. Click on another worksheet. Type a 1 in cell A1.

2. Grab the Fill Handle and drag with your mouse to highlight cells A1 to A7. The number
1 fills each cell.
3. Click the Auto Fill Options icon.
4. Choose the Fill Series radio button. The cells fill as a series starting with 1, 2, 3.
And finally, here is one more interesting fill feature.
1. Go to cell A1.
2. Type Lesson 1.
3. Grab the Fill Handle and drag with your mouse to highlight cells A1 to A6.
4. The cells fill in as a series: Lesson 1, Lesson 2, Lesson 3, and so on.
Alignment Options: Wrapping Text
When you enter text that is too long to fit in a cell into a cell, it overlaps the next cell. If you do
not want it to overlap the next cell you can wrap the text.
1. Open another new sheet.

2. Move to cell A1.
3. Type Text too long to fit. (After typing, click out of the cell and back in again.)
4. From the Ribbon, choose Home >Cells > Format. This will open a dropdown menu.
5. Click on Format Cells at the bottom of the dropdown menu.
6. Choose the Alignment tab.
7. Click Wrap Text.
8. Click OK. The text wraps.
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Merging Cells
Sometimes, rather than having text wrap in a cell, you will actually want the text to run across
the width of the data. Usually when making a spreadsheet, you need to create a heading for the
sheet. This heading should run across the width of your data. To do this, one must merge the
cells across the width of the data.
1. Select the range A1:B1.

2. Click the Merge and Center button. The heading is now centered over the data.
Performing Mathematical Calculations
Let’s add a column of numbers using the AutoSum Button . To select the AutoSum button
choose Home > Editing > and automatically add a column of numbers.
1. Type in the numbers 5, 7, 3, 9, 4, 8 in column C.
2. Move your cursor to select C7. Click the AutoSum button found on the Ribbon
under Home > Editing.
3. C1 to C6 should now be highlighted.
4. Press Enter. Cells C1 through C6 are added together.
To try a basic formula, do the following:
1. In a new worksheet, type 6 in cell A1 and 7 in cell A2.

2. In cell A3, type =A1+A2, and then press Enter.
3. Select cell A3. Notice that it displays 13 in the cell itself, and in the formula bar, the
original formula you entered appears.
4. Click in the formula bar to move the insertion point there and edit the formula to read as
follows: =A1+A2+5. Then press Enter. The value now appears as 18.
5. Change the value in cell A1 to 4. The value in A3 changes to 16.
More Formula Examples
The math operators in Excel have an order of operation, just like in regular math. The order of
operation is the order in which they're processed when multiple operators appear in the same
formula. Here are the rules that determine the order:
1. Any operations that are in parentheses, from left to right
2. Multiplication (*) and division (/)
3. Addition (+) and subtraction (-)
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Printing
Let’s prepare to print! If your worksheet is more than one printed page, it is possible to have
the heading on each page by going to the Page Layout tab, in the Page Setup group and click
Print Titles.
On the Sheet tab, under Print Titles, do one or both of the following:
In the Rows to repeat at top box, type the reference of the rows that contain the column
labels if you want the heading repeated on each page.
In the Columns to repeat at left box, type the reference of the columns that contain the
row labels if you want those to show.
We want our sheet to print with no gridlines, and centered horizontally across the page,
but not vertically. Let’s go the Page Layout > Sheet Options. There should not be a check
under Print in the Gridline section.
Make sure that you have checked your spelling and made any necessary corrections. Click on the
Office Button and Print>Print Preview (Always do a print preview in Excel!). Click on Page
Setup>Margins and make sure that there is a check under “Center on Page” > horizontally.
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Recognizing Cursor Styles
Click and drag to

Click and drag with
highlight multiple cells
this cursor to fill cell
with this cursor, or
contents into cells
click in a cell to select
below or to the right.
the single cell
Click to place the

Click and drag the cursor into the
contents of the selected Formula bar so that
cell to any other cell. you can edit an
equation or function.
12

Creating Mark Sheet
Aim:
To creating the mark sheet for 10 students with the following filed, Roll No, Name,
Sub1, Sub2, Sub3, Sub4, Sub5, Total, Average, Result. Compute Total, Average, Result
using formula and creating bar chart.
Procedure:
1. Open new worksheet.

2. Merge A1 to J1 and Type Mark Sheet
3. Type the all fields in second row (A2 to J2)
4. Type the all the student details in row 3 to row 12.
5. Move the cursor to H3 and Compute the total using SUM(C3:G3)
6. Move the cursor to I3 and Compute the total using AVERAGE(C3:G3)
7. Move the cursor to J3 and Compute the total using
IF(AND(C3>=50,D3>=50,E3>=50,F3>=50,G3>=50), “PASS”, “FAIL”)
8. Copy from H3 to J3
9. Paste from H4 to J12
10. Draw the graph.
Output:
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Creating Employee Salary List
Aim:
To creating the salary for 10 employees with the following filed, EmpID, Name, BP,
DA, HRA, GP, PF and NP. Compute DA, HRA, GP, PF and NP using formula and
creating Pie chart.
Procedure:
1. Open new worksheet.

2. Merge A1 to H1 and Type Salary Details
3. Type the all fields in second row (A2 to H2)
4. Type the all the Employee details in row 3 to row 12.
5. Move the cursor to C3 and type basic pay.
6. Move the cursor to D3 and Compute the DA using +C3*50/100
7. Move the cursor to E3 and Compute the HRA using +C3*10/100
8. Move the cursor to F3 and Compute the GP using +D3+E3
9. Move the cursor to G3 and Compute the PF using +C3*12/100
10. Move the cursor to H3 and Compute the DA using +F3 – G3
11. Copy From D3 to H3
12. Paste From D4 to H12
13. Draw the PIE chart. (Insert  PIE)
Output:
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Study the Different Predefined Functions in MS-Excel
Aim:
To study the different predefined functions in MS-Excel.
Procedure:
Excel Text Functions
Functions to Remove Extra Characters

CLEAN Removes all non-printable characters from a supplied text string
TRIM Removes duplicate spaces, and spaces at the start and end of a text
string
Functions to Convert Between Upper & Lower Case

LOWER Converts all characters in a supplied text string to lower case
PROPER Converts all characters in a supplied text string to proper case (i.e.
letters that do not follow another letter are upper case and all other
characters are lower case)
UPPER Converts all characters in a supplied text string to upper case
Functions to Convert Excel Data Types

BAHTTEXT Converts a number, plus the suffix "Baht" into Thai text
DOLLAR Converts a supplied number into text, using a currency format
FIXED Rounds a supplied number to a specified number of decimal places,
and then converts this into text
TEXT Converts a supplied value into text, using a user-specified format
VALUE Converts a text string into a numeric value
NUMBERVALUE Converts text to a number, in a locale-independent way (New in

Excel 2013)
Converting Between Characters & Numeric Codes
CHAR Returns the character that corresponds to a supplied numeric value
CODE Returns the numeric code for the first character of a supplied string
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UNICHAR Returns the Unicode character that is referenced by the given

numeric value (New in Excel 2013)
UNICODE Returns the number (code point) corresponding to the first character
of a supplied text string (New in Excel 2013)
Cutting Up & Piecing Together Text Strings

CONCAT Joins together two or more text strings (New in Excel 2016 (not Excel
2016 for Mac) - replaces the Concatenate function)
CONCATENATE Joins together two or more text strings (Replaced by Concat function in
Excel 2016)
LEFT Returns a specified number of characters from the start of a supplied text
string
MID Returns a specified number of characters from the middle of a supplied
text string
RIGHT Returns a specified number of characters from the end of a supplied text
string
REPT Returns a string consisting of a supplied text string, repeated a specified
number of times
TEXTJOIN Joins together two or more text strings, separated by a delimiter (New in
Excel 2016 - not available in Excel 2016 for Mac)
Information Functions
LEN Returns the length of a supplied text string
FIND Returns the position of a supplied character or text string from within a
supplied text string (case-sensitive)
SEARCH Returns the position of a supplied character or text string from within a
supplied text string (non-case-sensitive)
EXACT Tests if two supplied text strings are exactly the same and if so, returns
TRUE; Otherwise, returns FALSE. (case-sensitive)
T Tests whether a supplied value is text and if so, returns the supplied text;
If not, returns an empty text string.
Replacing / Substituting Parts of a Text String

REPLACE Replaces all or part of a text string with another string (from a user
supplied position)
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SUBSTITUTE Substitutes all occurrences of a search text string, within an original text
string, with the supplied replacement text
Excel Logical Functions
Boolean Operator Functions

AND Tests a number of user-defined conditions and returns TRUE if ALL of the conditions
evaluate to TRUE, or FALSE otherwise
OR Tests a number of user-defined conditions and returns TRUE if ANY of the conditions
evaluate to TRUE, or FALSE otherwise
XOR Returns a logical Exclusive Or of all arguments (New in Excel 2013)
NOT Returns a logical value that is the opposite of a user supplied logical value or expression
(i.e. returns FALSE is the supplied argument is TRUE and returns TRUE if the supplied
argument is FALSE)
Functions Returning Constant Values
TRUE Returns the logical value TRUE
FALSE Returns the logical value FALSE
Conditional Functions
IF Tests a user-defined condition and returns one result if the condition is TRUE, and
another result if the condition is FALSE
IFERRO Tests if an initial supplied value (or expression) returns an error, and if so, returns a
R supplied value; Otherwise the function returns the initial value. (New in Excel 2007)
IFNA Tests if an expression returns the #N/A error and if so, returns an alternative
specified value; Otherwise the function returns the value of the supplied
expression. (New in Excel 2013)
IFS Tests a number of supplied conditions and returns a result corresponding to the
first condition that evaluates to TRUE. (New in Excel 2016 - not available in Excel
2016 for Mac)
SWITCH Compares a number of supplied values to a supplied test expression and returns a
result corresponding to the first value that matches the test expression. (New in
Excel 2016 - not available in Excel 2016 for Mac)
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Excel Date and Time Functions

Creating Dates & Times
DATE Returns a date, from a user-supplied year, month and day

TIME Returns a time, from a user-supplied hour, minute and second
DATEVALUE Converts a text string showing a date, to an integer that represents the date in
Excel's date-time code
TIMEVALUE Converts a text string showing a time, to a decimal that represents the time in
Excel
Current Date & Time
NOW Returns the current date & time

TODAY Returns today's date
Extracting The Components of a Time
HOUR Returns the hour part of a user-supplied time

MINUTE Returns the minute part of a user-supplied time
SECOND Returns the seconds part of a user-supplied time
Extracting The Components of a Date
DAY Returns the day (of the month) from a user-supplied date
MONTH Returns the month from a user-supplied date

YEAR Returns the year from a user-supplied date
WEEKNUM Returns an integer representing the week number (from 1 to 53) of the year
from a user-supplied date
ISOWEEKNUM Returns the ISO week number of the year for a given date (New in Excel 2013)
WEEKDAY Returns an integer representing the day of the week for a supplied date
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Excel Math and Trig Functions

Basic Numeric Information
ABS Returns the absolute value (i.e. the modulus) of a supplied number
SIGN Returns the sign (+1, -1 or 0) of a supplied number
GCD Returns the Greatest Common Divisor of two or more supplied

numbers
LCM Returns the Least Common Multiple of two or more supplied numbers
Basic Mathematical Operations
SUM Returns the sum of a supplied list of numbers
PRODUCT Returns the product of a supplied list of numbers
POWER Returns the result of a given number raised to a supplied power
SQRT Returns the positive square root of a given number
QUOTIENT Returns the integer portion of a division between two supplied

numbers
MOD Returns the remainder from a division between two supplied numbers
AGGREGATE Performs a specified calculation (e.g. the sum, product, average, etc.)
for a list or database, with the option to ignore hidden rows and error
values (New in Excel 2010)
SUBTOTAL Performs a specified calculation (e.g. the sum, product, average, etc.)
for a supplied set of values
Rounding Functions
CEILING Rounds a number away from zero (i.e. rounds a positive number up
and a negative number down), to a multiple of significance
CEILING.PRECISE Rounds a number up, regardless of the sign of the number, to a

multiple of significance (New in Excel 2010)
ISO.CEILING Rounds a number up, regardless of the sign of the number, to a

multiple of significance. (New in Excel 2010)
CEILING.MATH Rounds a number up to the nearest integer or to the nearest multiple

of significance (New in Excel 2013)
EVEN Rounds a number away from zero (i.e. rounds a positive number up
and a negative number down), to the next even number
FLOOR Rounds a number towards zero, (i.e. rounds a positive number down
19
and a negative number up), to a multiple of significance
FLOOR.PRECISE Rounds a number down, regardless of the sign of the number, to a

FLOOR.MATH Rounds a number down, to the nearest integer or to the nearest

INT Rounds a number down to the next integer
MROUND Rounds a number up or down, to the nearest multiple of significance
ODD Rounds a number away from zero (i.e. rounds a positive number up
and a negative number down), to the next odd number
ROUND Rounds a number up or down, to a given number of digits
ROUNDDOWN Rounds a number towards zero, (i.e. rounds a positive number down
and a negative number up), to a given number of digits
ROUNDUP Rounds a number away from zero (i.e. rounds a positive number up
and a negative number down), to a given number of digits
TRUNC Truncates a number towards zero (i.e. rounds a positive number down
and a negative number up), to the next integer.
Conditional Sums
SUMIF Adds the cells in a supplied range, that satisfy a given criteria
SUMIFS Adds the cells in a supplied range, that satisfy multiple criteria (New in
Excel 2007)
Advanced Mathematical Operations
SUMPRODUCT Returns the sum of the products of corresponding values in two or more
supplied arrays
SUMSQ Returns the sum of the squares of a supplied list of numbers
SUMX2MY2 Returns the sum of the difference of squares of corresponding values in
two supplied arrays
20
SUMX2PY2 Returns the sum of the sum of squares of corresponding values in two
supplied arrays
SUMXMY2 Returns the sum of squares of differences of corresponding values in two
supplied arrays
SERIESSUM Returns the sum of a power series
Trigonometry Functions
PI Returns the constant value of pi

SQRTPI Returns the square root of a supplied number multiplied by pi
DEGREES Converts Radians to Degrees
RADIANS Converts Degrees to Radians
COS Returns the Cosine of a given angle
ACOS Returns the Arccosine of a number
COSH Returns the hyperbolic cosine of a number
ACOSH Returns the inverse hyperbolic cosine of a number
SEC Returns the secant of an angle (New in Excel 2013)
SECH Returns the hyperbolic secant of an angle (New in Excel 2013)
SIN Returns the Sine of a given angle
ASIN Returns the Arcsine of a number
SINH Returns the Hyperbolic Sine of a number
ASINH Returns the Inverse Hyperbolic Sine of a number
CSC Returns the cosecant of an angle (New in Excel 2013)
CSCH Returns the hyperbolic cosecant of an angle (New in Excel 2013)
TAN Returns the Tangent of a given angle
ATAN Returns the Arctangent of a given number
ATAN2 Returns the Arctangent of a given pair of x and y coordinates
TANH Returns the Hyperbolic Tangent of a given number
ATANH Returns the Inverse Hyperbolic Tangent of a given number
COT Returns the cotangent of an angle (New in Excel 2013)
COTH Returns the hyperbolic cotangent of an angle (New in Excel 2013)
ACOT Returns the arccotangent of a number (New in Excel 2013)
ACOTH Returns the hyperbolic arccotangent of a number (New in Excel 2013)
21
Exponents & Logarithms
EXP Returns e raised to a given power

LN Returns the natural logarithm of a given number
LOG Returns the logarithm of a given number, to a specified base
LOG10 Returns the base 10 logarithm of a given number
Factorials
FACT Returns the Factorial of a given number

FACTDOUBLE Returns the Double Factorial of a given number
MULTINOMIAL Returns the Multinomial of a given set of numbers
22

CREATION OF MS-PPT SLIDES
Aim:
To learn how to create presentations using MS-Power point presentations.
Features To Be Covered : slide layouts, inserting text, word art formatting text, bullets and
numbering auto shapes, lines and arrows inserting images, clipart, video, audio, objects, tables,
charts.
PROCEDURE:
create a presentation with the name "power point ppt".
 select the layout dropdown menu in slide tool in "Home menu", where we can select
different types of presentation.
 select the "design" menu and choose desired slide design from themes tool.
 To insert text into the slide we can use either the text box or a mouse, click on “click to
add title” text box.
 We can allow insert text into the slide "insert menu" and choose the option “window art”
in the text tool.
 To insert text using word art select "insert" menu and choose the option “word art” in the
text tool.
 Choose the “Font tool” in the “Home” menu to format the text.
 To insert “Bullets and numbering”, choose the “Paragraph” tool in the “Home” menu and
select the desired on either bullets or numbers.
 Choose the "Insert" menu and click on “Shapes” dropdown menu on illustrations tool or
choose "Home" menu and click on shapes drop than distracting from it in short a good
rate of thumb to remember would be "less or more".
To insert pictures:
1. To insert pictures from the “Insert” tab you insert pictures from your computer or clipart or
shapes etc..
2. Also when you have a blank slide, you can also click on options within these blanks
compartment to insert the picture.
Animation objects on a slide:
1. Go to the “Animation” tab.

2. Select highlight an object on the slide.
23
3. Click on "custom animation".

4. The custom animation box will pop up.
5. Click on add effect.
6. Select the specific animation that you would like.
Transitions:
1. A transition as an entrance examinations that is applied to a slide as a whole when that

slide is displayed.
2. Transitions can be accessed from the "Animation" tab.
3. Adding transitions is easy and simple.
i) View the slide you want to add transition to.
ii) From the animation tab click on the appropriate transition. down menu in drawing tool
to insert auto shapes.
iii) Choose the Insert menu and click on shapes down menu in drawing tool to draw lines
and arrows.
iv) Select the Text to which we read to apply hyper link and choose the Insert menu, now
click on the Hyperlink option in links tool.
v) Using Insert, we can insert:
a) Image by clicking the Picture drop down menu i.e., Instrations tool.
b) Clipart by clicking the Clipart drop down menu in Instrations tool.
c) Video by clicking the Movie drop down menu in Media clips tool.
d) Audio by clicking the sound drop down menu in media clips tool.
e) Tables by clicking the Table drop down menu in the Tables tool.
f) Charts by clicking the Chart drop down menu in the Illustration tool.
Finally save the power point presentation.
Inserting a slide:
To insert a "new slide".
1. From the "Home" tab, select "new slide".
2. As well you can right-click between any two slides in the preview frame located on the left
hand side of the normal view and select the "new slide".
24
Deleting a slide:
To delete a slide
1. Select the slide you would like to delete and selecting "delete" from the "Home" tab.
2. As well as you can right click on any slide in the preview located on the left hand side of
the normal view and select the "delete slide".
Presentation Views:
There are multiple ways to view the slide on our presentation. The view can be changed by
going to Home "View " tab and choosing from either normal slide note page or slide show.
1. Normal view to the default view.
2. Slider sorter displays all the sliders in consecutive order.
Animations:
1. All kinds of animations effects can be added to your slides and the best way to find out what
works best for your presentation is to play around and experiment with all the different.
2. But first, a cautionary note, many bad presentations will over on animations to keep the
audience interested, the one that efficiently use animations as an aid in presentation rather.
Inserting Charts:
To insert charts:
1. From the Insert tab can insert pictures from your computer clipart, shape etc.,
2. Also when you have a blank slide you can also click an option with these blank
compartment to insert charts.
Inserting Tables:
To insert tables:
1. From the Insert tab, select "Table" and a box will drop giving you more options for
inserting a table.
2. You can have a blank slide, you can also click an option between the blank compartments
to insert tables.
RESULT : Thus the creation of PPT’s using MS power point has been successfully completed.
25

MBA Excel

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Sreenivasa Institute of Technology and Management Studies, Chittoor – 517127

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Ex. No.: 7 Name :M.LOKESH

Date : Roll.No. :16751E0073

An overview of Microsoft (MS) Excel 2007: Importance of MS Excel 2007, Overview of

Microsoft Office Button

Quick Access Toolbar

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Workbooks and Worksheets

A cell can contain any of the following:

Creating a New Workbook

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Creating a New Worksheet

Ex. No.: 8 Name :M.LOKESH

Date : Roll.No. :16751E0073

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Rename the worksheet:

Entering and Editing Data

Inserting Columns and Rows

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Formatting Columns and Rows

Column Width - Autofit all

Column Width - Drag

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Moving to a New Worksheet

Formatting Text and Data

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

1. Make sure that the cursor is in cell A5.

Deleting vs Clearing a Cell

To clear the content from a cell:

1. Press Delete on the keyboard.

Unfortunately, clearing a cell's content doesn't clear its formatting.

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Ex. No.: 9 Name :M.LOKESH

Date : Roll.No. :16751E0073

Filling Cells Automatically

1. Let’s move to another worksheet.

5. Click the Auto Fill Options icon. Click on Copy Cells.

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

1. Click on a new worksheet. Type 1:00 into cell A1.

To change the format of the time:

1. Click on another worksheet. Type a 1 in cell A1.

And finally, here is one more interesting fill feature.

Alignment Options: Wrapping Text

1. Open another new sheet.

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

1. Select the range A1:B1.

Performing Mathematical Calculations

1. Type in the numbers 5, 7, 3, 9, 4, 8 in column C.

1. In a new worksheet, type 6 in cell A1 and 7 in cell A2.

More Formula Examples

1. Any operations that are in parentheses, from left to right

2. Multiplication (*) and division (/)

3. Addition (+) and subtraction (-)

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Recognizing Cursor Styles

Click and drag to

Click to place the

Subject Code & Name : 16MCA127 - IT FOR MANAGEMENT PROFESSIONALS LA B

Ex. No.: 10 Name :M.LOKESH

Date : Roll.No. :16751E0073

1. Open new worksheet.