EP Mentor First Meeting

AIESEC in Universitas Indonesia
Gedung B Lt. 1 Fakultas Ekonomi dan Bisnis Universitas Indonesia, Kampus Baru UI, Depok 16424
www.aiesecinui.org | +62 21 787 2256/57
AIESEC in Universitas Indonesia, AIESEC in Indonesia

EP to EP Mentor First Meeting
Meeting Date:
Mentor: Dhanty Edria
Exchange Participant: Talitha Zada Gofara
MEETING AGENDA:
AGENDA TIME ALLOCATION
Introduction 10 Minutes
Purpose of Meeting Explanation 5 Minutes
Exchange Preparation Check Up 10 Minutes
About: EP Checklist 20 Minutes
First Inner Journey 15 Minutes
Follow Ups 10 Minutes
Closing 5 Minutes
Exchange Participant profile
We provide international volunteering experiences through which young people develop themselves while
empowering individuals, communities or organizations. Candidates could have various academic background and
skills, but needs to have strong interest and preferably also working experience in areas and issues with the need for
direct social impact and sustainable solutions development sector.
The exchange opportunities are not paid in most of the cases, so the candidate should be able to cover their own
living and travel expenses during the time of the exchange program. Moreover most of the international volunteering
experiences opportunities offer free accommodation, meals and transportation.
Market Suitability
✓ Which of the following fields of issue would you be interested in working in? (Rate from 1 to 4; 1 being
your most preferred issue)
2 SGD No. 4 (Quality Education)

4 SGD No. 8 (Decent Work and Economic
Growth)
1 SGD No. 15 (Life on Land)
3 SGD No. 17 (Partnership for the Goals)
✓ When is your preferable time to go on our Global Volunteer programme? (Choose 3)
September 2017 April 2018

October 2017 May 2018
November 2017 June 2018
✓ December 2017 July 2018
✓ January 2018 August 2018
✓ February 2018
March 2018
AIESEC Empowering Young People for Peace and Fulfillment of Humankind's Potential since 1948
✓ When is your realization date preferences? Please write down the earliest until the latest starting date of
your volunteer! The minimum duration of Global Volunteer programme is 6 weeks.
Earliest start date 7th January 2018
Latest start date 20th February 2018
✓ How much is your preferred budget?
✓ Rp 10.000.000 - Rp 15.000.000
Rp15.000.000 – Rp 20.000.000
Rp 20.000.000 – Rp 25.000.000
More than Rp 25.000.000
✓ What is your Global Volunteer destination expectation? (Choose 5 and rate from 1 to 5; 1 being your most
preferred country)
ASIA PACIFIC
Thailand
Malaysia
Vietnam
Taiwan
India
Sri Lanka
EUROPE
Poland
Turkey
✓ Slovakia
Hungary
ANOTHER PREFERENCES
Egypt
Czech
Logistical Readiness
Passport
Do you have a Passport? Yes
Date of issue 29 May 2015
Date of Expiry 29 May 2020
Other Travel Information
Countries visited in the past year Singapore
Existing Valid Visas Not yet
(County – Date of Visa Validity)
Have you been denied of a Visa Not yet
request before? (No / Yes – state
country and year)
Last Country Visited
Insurance
Do you have a health & travel Yes
insurance?
Insurance agency ACA
Type of insurance Executive
Point & statement of health & Allergic to dust & sulfonamide (antibiotic type)
travel cover
Do you have any health conditions Sinusitis
that might affect your travel?
(health condition history)
Readiness for the Exchange Experience
What do you think about going A. Yes, I worry for my own safety, how can I manage
abroad? myself in abroad countries without parents’s
supervision (how do I eat, etc.), and how can I adapt
A. Is it your first time going abroad there with different cultures and adapting myself to
by yourself? interact with different people. But those what
-If yes, what are the things that
challenge me the most so I can improve myself.
worry and excite you the most?
-If no, where have you been before Either improving my softskills or improving my
and how was the experience? language skill. Meeting different people with
different backgrounds also excites me because I hope
B. Why did you decide to go on I can learn much from them and it will give me
Exchange with AIESEC for your experience.
university break? B. One of my reason is I need to take a break from my
organization life in university that takes my whole 1
year so I need something new to experience with.
And I see AIESEC’s program as an opportunity for
both having new experiences and also going abroad
for holiday. I’m the type of person that can’t stand
having much break time doing nothing, so I need
something to make me have quite a job to work with.
I want to see myself more confident communicating in
English, more confident to express my thoughts, more able to
What kind of person do you want socialize and easier to work together in a community.
to see in yourself after your
exchange experience?
Visa; I haven’t finished my visa because I’m still busy until

What are your concerns regarding my end-time of stewardship in my organization. I don’t really
your exchange preparation? (e.g. have much time to finish my documents. Timeline; my
passport, visa, flight, budget, project ends in 20th February 2018, which means I’ll skip my
parent’s approval, timeline, classes for 2 weeks while I’ll be already in my 6th semester.
internship schedule etc.)
I’m afraid that my academic will fall behind the others
because as what my seniors said, 6th semester will be pretty
tough.
Agreement between the Exchange Participant (EP) and EP Mentor :

( v ) Apply to project in YOP by latest 2 days after this meeting
( v ) Attend all AIESEC in Universitas Indonesia event (Induction, Outgoing Preparation Seminar)
( v ) Join the campaign and activities for EP that is being executed by AIESEC in Universitas Indonesia
( v ) Fill all the report (Personal development Plan, internship working timeline, standard tracking tools)
( v ) Fill in all the database and survey being asked for (e.g. EP mentor survey, all survey on YOP)
( v ) Being proactive and reachable towards EP mentor; reporting any problem or concern encountered during the
internship duration
( v ) Agreed to be allocated by EP mentor to the suitable project based on information provided in this form
( v ) Pay approved fee by the latest 7 days after signed MoU
( v ) Understanding that AIESEC’s Global Volunteer Exchange Program is not for personal and tourism travelling
purposes but for a Community Development and Learning Experience Participation
INTRODUCTION
About Exchange Participant

About EP Mentor

PURPOSE OF MEETING EXPLANATION
EP Mentor Explanation
 The Mentor – Mentee system is designed to guide you throughout the whole process. So basically
we kind of a reminder for you, for every process until finish.
Questions from Exchange Participant
 How long is the project?
Answer : 6-8 weeks
EXCHANGE PREPARATION CHECK UP
Points of Discussion
 Do you have a passport?
 How about your school schedule?
 Do you have health insurance?
EP Response
 Yes, I have.
 It is okay I can go this winter.
 I will make the travel insurance.
EP CHECKLIST
Main Points Discussed

Exchange Participant Questions

FIRST INNTER JOURNEY
First reflection
 How do you feel after getting selected to participate in this program?
 Did you get to know yourself better during the selection process?
 What are the new things that you discovered about yourself during the interview?
Details from EP
 I feel happy and excited at the same time.
 Yes.
 There is not.
FOLLOW UPS
Next Steps
 The next step is fulfill the required documents.

Exchange Participant Concerns/Questions

CLOSING
Other Important Info / Reminders

Follow Ups and Deadlines

Main Witnesses of the Meeting:
____________________________ _____________________________
(Dhanty Edria) (Talitha Zada Gofara)
EP Mentor of AIESEC Exchange Participant of AIESEC
in Universitas Indonesia in Universitas Indonesia

EP Mentor First Meeting

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EP Mentor First Meeting

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AIESEC in Universitas Indonesia

AIESEC in Universitas Indonesia, AIESEC in Indonesia

Exchange Participant profile

2 SGD No. 4 (Quality Education)

✓ When is your preferable time to go on our Global Volunteer programme? (Choose 3)

September 2017 April 2018

Earliest start date 7th January 2018

Latest start date 20th February 2018

✓ How much is your preferred budget?

Last Country Visited

Readiness for the Exchange Experience

Visa; I haven’t finished my visa because I’m still busy until

Agreement between the Exchange Participant (EP) and EP Mentor :

 The next step is fulfill the required documents.

Main Witnesses of the Meeting:

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