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I-1

Commission on Audit
NATIONAL GOVERNMENT SECTOR
Cluster 7 Audit Group D

Audit Program
ACCOUNTS PAYABLE

Agency: DPWH COTABATO 1ST and 2nd DEO, Period Covered: January 1-December 31, 2014

Audit Objectives and Assertions:

1. To ascertain completeness and correctness of account balance as recorded in the books. (Accuracy and
Completeness)
2. To determine whether all charges to the accounts are made in accordance with applicable laws, rules and
regulations. (Regularity)
3. To determine whether the amount recorded represents legitimate claims against the agency. (Existence)
4. To determine whether the recorded accounts are properly and consistently classified and presented in the
financial statements and that disclosures are appropriate. (Presentation and disclosure)

TIME
Audit Procedures W.P. Done Estimated Actual Remarks
Ref. by From To From To

1. Accuracy and Completeness


PJG
1.1 Trace beginning balance to prior year's JRPM
audit working papers/ending balance
prior year's financial statements and
General Ledger.

1.2 Trace debit and credit postings in the GL


to the Check Disbursements Journal
(CkDJ) and General Journal (GJ) to
the Report of Disbursements / Report
of Checks Issued.

1.3 Foot the debit and credit entries in the


GL and establish the balance.

1.4 Secure copy of trial balance and


supporting schedule.
TIME
Audit Procedures W.P. Done Estimated Actual Remarks
Ref. by From To Fro To
m

1.5 Compare the GL balance with the


balance in the Trial Balance (TB) and
the totals of the subsidiary ledger and
the Schedule of A/P.

1.6 Prepare Proof of Balance Working


Paper/Top Schedule.

1.7 Investigate discrepancies.

1.8 Prepare and issue AOM, if necessary.

2. Regularity

2.1 Trace individual entries in the Schedule


of Accounts Payable obtained in 1.4 to
unpaid DVs with supporting
documents in the Accounting Division
and ALOBS or ROAs (for obligations
prior to CY 2002). Take note of any
difference and those unsubstantiated
accounts Payable (AP).

2.2 Investigate long outstanding accounts,


especially those that are 2 years or
more and obtain explanation.

2.3 Evaluate explanation in 2.1.

2.4 With materiality of amount as basis,


select sample transactions from thr GL
debits and credits for vouching.

2.5 Trace and verify JEV entries of sample


transactions in 2.4 above to:
 RCI
 ADAs/DVs and supporting
documents
TIME
Audit Procedures W.P. Done Estimated Actual Remarks
Ref. by From To Fro To
m

 ALOBS/ROAs on file at
the Accounting (SL)
 Schedule of Accounts
Payable.
Take note of any discrepancy.

2.6 For samples selected, examine DVs


ands supporting documents as to:

 Authorization and approval


 Legality
 Completeness of supporting
documents
 Accuracy

2.7 For payment of current year's AP,


determine if there is a corresponding
credit entry to the account.

2.8 For transferred/sub-alloted Accounts


Payable, verify basis. Confirm with
ROs/DEOs/OUs if such transfer is
recorded as Accounts Payable (AP)
using the Confirmation Form.

2.9 For recipient of Sub-Allotment Advices


(SAA) representing transfer of AP,
verify JEV taking up the transferred
AP as to:

a) Correctness of entries made.


b) Legal basis for the transfer of AP
c) Purpose of the transfer
d) Completeness of supporting
documents such as:
 JEV effecting the transfer of
AP
 Copy of ROAs/ALOBS of the
original obligations
TIME
Audit Procedures W.P. Done Estimated Actual Remarks
Ref. by From To Fro To
m

 Contracts and Bidding


documents
 Project status/accomplishment
 Project cost sheets

2.9.1 Determine if the transferred AP


was used for the intended
purpose. Take note of any
deviation.

2.10 Prepare analysis-working paper using


the prescribed format.

2.11 Prepare and issue AOM, if necessary.

3. Existence

3.1 For sample transactions in 2.4, confirm


with creditors.

3.2 Evaluate results of confirmation in 3.1.

3.3 Investigate unconfirmed accounts and


those disputed by creditors.

3.4 Prepare and issue AOM, if necessary.

4. Presentation and Disclosure

4.1 Compare statement presentation with


the NGAS.

4.1.1. Determine that the account is


properly identified and
classified in the FS.
TIME
Audit Procedures W.P. Done Estimated Actual Remarks
Ref. by From To Fro To
m

4.1.2. Determine the appropriateness/


completeness of disclosures
made in the Notes to FS.

4.2 Prepare and issue AOM, if necessary.

Prepared by: Reviewed by:

JOY REIHANNAH P. MAGNO PEDRO J. GASCON


State Auditor I State Auditor IV
Audit Team Member Audit Team Leader
AcerB/fcm/accounts payable