Ariba 2.

0 Setup and Operation

Introduction

Ariba 2.0 had a go live date of 11/29/2016. After this date any PO’s that Retail tries to re-use that were
created before 11/29/2016 will not go to Ariba and will fail in process. However, you may get a “green”
light in SAP Retail, the invoice going to Ariba will fail. If there are any corrections or additions to a PO
that is created before 11/29/2016, Retail will have to create a new PO.

SPRO Configuration

Several SPRO configurations must be first maintained before Ariba will work in the system as shown
below.

SPRO Location Value Notes

SPRO - MM - Inventory Management & Create Condition Add 008 Site
Physical Inventory - Output Determination – Table 035
Maintain Condition Tables

SPRO - MM - Inventory Management & Accesses

Physical Inventory - Output Determination – Requirement is 973
Maintain Access Sequences

SPRO - MM - Inventory Management & Add output “ZE03” Application is “ME”; Trans
Physical Inventory - Output Determination – GR Note Ariba Medium = 8; Processing
Maintain Output Types Routines program
“/ARBA/RECEIPT_PUBLISH” and
Form Routine
“SEND_GOODSRECEIPT_SAVED”;
Partner Functions = Print Output
SPRO - MM - Inventory Management & Add ME0001 Add ZE03 to the list,
Physical Inventory - Output Determination – Requirement 973.
Maintain Output Determination Procedures
SPRO - MM - Inventory Management & Create records for all Leave Function and Partner
Physical Inventory- Output Determination – stores. Medium = 8 blank.
Maintain Conditions Special Function,
Date/Time = 4 Send
Immediate,
Language = EN.
SPRO - MM - Inventory Management & Ensure that 101 and Need to maintain 1 for MIM
Physical Inventory- Print Control – Maintain 102 are set to 1
Print Indicator for Goods Receipt Documents

NACE Configuration

Go to t-code Nace
ME Inventory Mangement Select
Access Sequences Confirm 0008 is
there
Output Types Confirm ZE03 is
there
Procedures Confirm entries for Control = 973
ZE03

Table Configuration

/ARBA/PARAM_TAB

/ARBA/PROXYPARAM
/ARBA/AN_VENDOR

Program Z_ARIBA_LOAD_AN_VENDOR populates /ARBA/AN_VENDOR.

B035

OTHER TABLES ZADRC & ZBUKRSADDRESS (ensure company codes and remittance addresses
are maintained, also that there is a one to one relationship between these
tables)
/ARBA/TVARV

Note: use STVARV to

update table.

Notes:

Goods Receipts will now go over to Ariba automatically as soon as the order is received.

GR Testing:

1. Migo
2. MIM – ensure PDF is created
Operation

1. Create PO
2. ME9F - Release ZOTP (Orders05 IDOC is created) - get idoc number
This is run via job Z_PO_MESSAGE_RELEASE
3. GOES OUT Immediately
PO will now go through PI/PO to Ariba and get posted
Ensure that it is in Ariba before going on
4. Do MIGO - Goods Receipt on PO - Get Article Document number (no idoc is created for this)

Flow Chart

Retail Orders to External Vendors via Ariba

Note: Job runs every hour. PO

Retail PO

Retail Job: goes through PI/PO to Ariba and

Retail PO ME9F – Release ZOTP From PI/PO: gets posted. (PI/PO converts PO
External Vendor “Z_PO_MESSAGE_RELE
to create Orders05 SOAP to to XML format for Ariba)
ASE” to PI
IDOC Ariba
Goods Receipt

Received by Store;
They do a GR which Retail ZE03 proxy
creates accounting triggers output PI SOAP to
documents in Retail. immediately. Ariba

Note: Invoices sent every 15

minutes from Ariba after being
Invoices

3 Way Match done

in Ariba before Sent via PI Retail: RE Doc type matched with the Goods Receipt.
Invoice is created. RFC / BAPI created via BAPI.

Note: Accounting docs are sent

Accounting

3 Way Match done every night to AFS via batch

in Retail before Accounting session and vendors are paid
Invoice is posted. Docs sent to from AFS.
AFS