CAREER OPPORTUNITIES

The Institute of Rural Management-IRM implementing USAID funded Pakistan Reading Project in the selected districts of
Balochistan to support the provincial and regional departments of education (DOE) to improve reading skills of children in
grades one and two, is seeking applications from experienced, dynamic and highly motivated candidates to fill the following
positions based in different districts of Balochistan
Sr# Position Basic Eligibility Criteria Primary Role and Responsibilities District/ No. of
Required Qualification and Experience Location Positions
01 Technical Qualification Major Responsibilities; Quetta 01
Coordinator  Masters degree in education or  Provide leadership and oversight to regional office
related field, experience with technical team in rolling out project activities;
reading or teacher training projects  Liaise regularly with technical leads in the central project
preferred office to ensure that project activities are in keeping with
the overall project vision and maintain a harmonized
Experience approach;
 At least seven years of  Feed information back to the central project office to
professional experience in the assist in ensuring flexibility of project activities and
education sector, with approach;
INGO/NGO (experience with  As necessary, design and/or roll out monitoring and
USAID funded projects will be evaluation systems to ensure regular data collection,
preferred) quality assurance, and reporting;
 Travel to field sites and district offices to oversee
Other Skills implementation and monitoring of project activities;
 Familiarity with the regional  Identify technical assistance needs and communicate
context them to the central project office;
 Demonstrated monitoring and  Assist in preparing annual regional office work plans and
evaluation and implementation budgets and project reports;
experience  Promote the capacity building of staff, partner
 Strong leadership, staff organizations, and stakeholders;
management, performance  Liaise with Departments of Education, university
management and capacity building partners, private sector, and other stakeholders to align
skills priorities and promote cooperation;
 Ensure adherence to project work plans and Performance

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  Abilities to coordinate well with Management Plans;
diverse individuals and teams and  With the Head of Office, represent the project at regional
to negotiate effectively with and district level coordination bodies.
colleagues and stakeholders to
achieve results
 Strong communication skills, both
oral and written

02 Finance Education The Finance Assistant is to assist in managing the day-to-day Quetta 01
Assistant  Minimum Bachelor’s degree in operations of the Finance Department, responsible for Cash
finance and accounting processing and record keeping of the day to day transactions
in accordance with IRM-PRP policy and procedures. Specific
Experience responsibilities are as follows
 Have at least 02 years of Finance
 The Finance Assistant will be responsible for review of
experience preferably in INGO and
documents as per PRP-IRM financial SOPs keeping in
USAID funded project
view the compliance.
 The Finance Assistant will be responsible to visit bank
for submission of cheques and obtaining the bank
statements.
 The Finance Assistant will be responsible to facilitate
the staff in opening the new accounts and bank related
issues
 The Finance Assistant will be responsible for filling of
financial documents.
 The Finance Assistant will be responsible for
Photocopying of financial documents.
 The Finance Assistant will be responsible for
preparation of cheque receipts.
 The Finance Assistant will be responsible for
reconciliation of district advances and keep record of
advances.

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03 School Support Qualification and Experience
Associate  B.Ed. (Hons) or Associate Degree
in Education (ADE) with at least
one year of experience at
Primary/elementary School Level
OR
Master Degree in Social Sciences
in relevant discipline with at least
3 years of teaching experience at
primary/elementary/ school
level
Preference will be given to
the following
 Experience as teacher
trainer
 Proficiency in MS- office
(Computer skills)
 Candidates from Local
area/Agency
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 The Finance Assistant will be responsible for keeping
proper record of tax deduction and payments.
 The Finance Assistant will be responsible for
verification of vendor’s tax details.
 The Finance Assistant will be responsible for facilitation
to the district Admin & Finance officer on daily basis
transactions.
The Finance Assistant will be responsible for completion of
task assigned by the supervisor
The School supervisor will be responsible for facilitation and Quetta 01
support of in-service professionals and teachers in learning
and implementing skills to enhance reading at school level.
The school Supervisor will:
 Facilitate in-service professional development activities
in the UC/Tehsil/Agency that include face-to-face
trainings, follow-ups and roll out of TIG activities.
 Support teachers in implementing newly learned
concepts and skills through regular follow-up support
visits to schools.
 Work in close collaboration with teachers, head teachers
and concerned education officer(s) in preparing and
implementing school/ union council/ tehsil based reading
improvement plans and strategies
 Assist District Program Manager in managing
administrative and logistic issue for a smooth
implementation of program activities in the District.
 Assist District Program Manager in developing monthly
cash projection against program activities, disbursement
of project beneficiary allowances, agency based
procurement (as and where needed) and maintaining
update financial and compliance records/matters.
 Assist District Program Manager in compiling monthly,
quarterly and annual progress reports by providing
updated and accurate information from field. In addition,
  Social mobilization collect and share success stories from the field to
experience with education highlight impact of the program.
projects or schools  Prepare/partake in detailed weekly/monthly plans
 Working knowledge on including field travels/school visits while adhering to
Android tablets and smart quarterly/annual/LoP work plan targets and indicators.
phones  Ensure proper record keeping of the TIG meetings,
follow-up visit, and teacher observation tools and
 Experience with USAID
reporting those to the District office accordingly.
funded project preferably
 Support teachers in maintaining portfolios with up to the
in education development
mark quality
projects
 Assist the agency, provincial and national offices in
undertaking monitoring and data collection tasks.
Other Skills and  Collect content analytics from tablets
Requirement Provide updated contents, and first level support to tablet
users about tablet and multimedia contents
 Ability to facilitate teacher
professional development
activities and model best
practices in teaching.
 Fluent in Urdu and
dominant local languages
(s)
 Good report sharing and
report writing skills
 Good interpersonal and
coordination/communicati
on skills, both verbal and
written in Urdu and English
 Willing to work in and
travel (at least 75%) to
remote areas and in a
diverse environment.

Travel Requirement

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  This project has extensive
field travel and the
candidate should be willing
to travel across
UC/Tehsil/Agency and to
remote areas (more than
75% time in the field).
04 Admin & Qualification
Finance Officer  Minimum Bachelor’s degree in
finance, accounting or business
administration
Experience
 Have at least 02 year of experience is
required preferably in accounting,
finance, administration and
procurement management with
development sector. Experience of
an INGO and USAID funded project
will be preferred).
Preference will be given to the
following
 Candidate from local
area/District will be preferred
 Experience with USAID funded
project
 Experience of using Sun Accounting
system
 Knowledge of Local languages
Other Skills and Requirement
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Major Responsibilities: District Kharan 01
District Kalat 01
This position is overall responsible to assist program team in
admin & finance operations at District level.
Major Responsibilities:
 Managing all aspects of day to day operations including
Finance, HR, Admin, Supply Chain and Security of in field
office.
 Maintain proper filing of office documents and maintain
logs of office equipment for smooth running.
 Support/oversee logistics arrangements for project
activities.
 Ensure compliance with defined procedures and
guidelines.
 Ensure completeness of payment documents in
compliance to defined policies and procedure
 Help making the cash payments to beneficiaries or
training participants when required. Make sure to check
attendance sheets duly approved by the program staff
and verified with participants CNIC. Always ensure to
collect signatures or thumb impression before making
the cash payments.
  Ability to model best practices
and policies and procedures
compliance
 Ability to manage and adhere to
strict timelines
 Strong interpersonal and
coordination skills
 Team player and multitasking.
 Strong people management and
conflict resolution skills
 Can communicate in both (verbal
and written) Urdu and English
 Computer literate with significant
experience in MS Office excel,
accounting package knowledge
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 Review all payment documents for proper and adequate
back up.
 Liaison with Administration, HR, IT and Security
departments.
 Assist provincial operations team for any other
operations activity.
 Prepare monthly advance reconciliations for field office
and share it with District Manager by 25th of every
month.
 Preparing Monthly cash/funds forecasting for Field
office.
 Work as custodian of District office inventory and makes
ensure safety of assets.
 Support DPM in coordinating with staff for monthly time
sheets.
 Responsible for HR record maintenance at district level.
 Conduct a time sheet audit for field office from time to
time.
General Administration Responsibilities:
 Supervise all activities in the District office on daily basis.
 Updating office and staff administrative procedure and
forms as necessary;
 Maintaining the centralized contact lists; including staff,
partners, project related government and external
stakeholders
 Preparation of documents required for international staff
and visitor permits, NOCs, and other related government
requirements related to administration, as & when
required.
 Assist department management and staff in the
implementation of administrative systems and
procedures in their respective departments.
Facilities Management & Supplies
 Receive, log and follow-up on requests from staff for
space, accommodation and supplies
  Routinely inspect office to identify any needed repairs
and/or supplies.
 Maintain inventory records for office supplies and
promptly advise District Program Manager of restocking
needs
 Ensure all office equipment is functional and stocked with
required supplies (toner, paper etc)
 Review and verify bills received for facilities; including
utilities, maintenance, provision of standard supplies,
new furniture or equipment
 Ensue timely filing of paperwork and supporting
documents in administration files
 Support District Manager in organizing office events,
lunches, meetings etc.
 As assigned, work with program staff and provide
assistance in organizing trainings, this includes venue
selection, bookings, arranging transportations and
accommodation arrangement etc.
Logistics duties
 Review all Purchase Requests (PRs) and bills for proper
calculation adequacy before approval.
 Manage the fleet for PRP District office.
 Assist DPM in monitoring vehicle’s running on daily basis
by updating the fuel record and log books. Accordingly
maintain fuel consumption reports, vehicle rental
payment summary.
 Routine communication, coordination and planning with
the relevant requesting staff / programs regarding the
issuance of vehicle.
 Ensure a consistent and excellent transportation support
for programs and the management of PRP.
 Ensure proper use of PRP vehicles, maintain logs sheets
for finance for audit purposes and recommend
modifications as needed.

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05 Cook Qualification
Basic Education at middle level or snacks for staff, Serve tea/coffee to staff and official guests
preferably up to Matric
Experience
 Previous experience of working
with an international
organization/project is preferable.
 Previous experience and/or
training as a cook.
 Experience of USAID funded
projects will be given preference
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
Provide on-time, standard monthly reports to Operations
and Finance Dept. at Provincial office
Common duties
 Attend and participate in trainings identified/organized
by the supervisor
 Follow any new procedures and guidelines designated in
circulars from COP/DCOP.
 Perform other duties as may be assigned from time to
time.
 Any other task assign by the line manager.
Financial Forecast
 Act at all times in accordance with local law and
standards of accounting practice.
 Review with the objective of gaining a clear
understanding budget guidelines and instructions
spending
 Provide training to program staff on finance issues.
 Receptive to training provided and to develop his or her
technical and professional competence.
 Produce monthly and quarterly reports to be reviewed by
provincial Finance Manager.
 Assist in cost estimation and cost share data/reporting at
the District level.
The Cook’s primary responsibility is to prepare meals and Quetta 01
and keep kitchen premises and kitchen utensils clean and tidy
 Prepare food and service main meal, snacks, cakes
etc., within given budgets
 Maintain good hygiene and cleanliness in food
preparation.
 Check quality and quantity of stock received and
notify suppliers of deficiencies
 Washing and cleaning of floors, crockery, utensil,
work surface and other kitchen equipment’s to

Other Skills
 Good health and personal hygiene.
 Demonstrated cooking skills.
 Responsiveness to direction and
willingness to learn
ensure that the necessary hygiene and health and
safety standards are maintained in the kitchen and
dining room as appropriate
 Organize and maintain the kitchen, kitchen
equipment, cooking utensils and dishes in good,
complete and clean order.
 Report all necessary kitchen equipment requests
timely to the office administration on given forms for
this purpose.
 Ensure that the appropriate clothing, including head
wear, is won at all the times
 Perform other duties, as needed or requested

 Interested candidates fulfilling the given criteria may send their CVs at hr.irm@pakreading.org mentioning the LOCATION & POSITION applying
for in the subject line e.g. (Technical Coordinator-Quetta)
 We have an equal employer opportunity and women are strongly encouraged to apply. Only shortlisted candidates will be contacted for
interview, and no TA/DA shall be admissible
 Local candidates of the area/district will be given preference
 For detailed TORs/ JDs please visit www.irm.edu.pk
 Last date to apply is March 4, 2018
Note: Approach/Recommendation in any form shall be considered disqualification from the process

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