AQAC 06 BPTA Minimum Standards and Questionnaire v1 3

AQAC 06
BP Marine Terminal Assessment Minimum

Standards
Questionnaire with Guidance Notes for

Superintendents
Country
Port
Terminal
Assessment Date
Version 1.3 – Issued 31 March 2013 Page 1 of 174

BP Marine Terminal Assessment
AQAC 06
Minimum Standards Questionnaire
Issue Date 01 August 2011
Effective Date 01 August 2011
Revision Date 31 March 2013
Next Review Date 31 March 2015
Revision Number 1.3
Document Author Mark Williams
Document Owner Andy Glass
Document Approver Chris Bailey
Printed or photocopied documents are uncontrolled. Electronic documents are uncontrolled unless
viewed via the controlled online version, available at:
https://wss2.bp.com/ist/ship/vetting/controlled-documents/published/Shared Documents/Controlled
Documents (AQAC)/AQAC 06 BPTA Minimum Standards and Questionnaire
Copyright © 2011 BP Shipping Ltd. All rights reserved.

This document and any data or information generated from its use, are classified, as a
minimum, BP Internal. Distribution is intended for BP authorized recipients only. The
information contained in this document is subject to the terms and conditions of the
agreement or contract under which this document was supplied to the recipient's
organization. None of the information contained in this document shall be disclosed
outside the recipient's own organization, unless the terms of such agreement or
contract expressly allow, or unless disclosure is required by law.
Revision Revision Details / Reason for Document Approver

Revision Date
Number Revision Name / Role
1.3 31 March 2013 Re-issue in new format Chris Bailey
1.2 01 Aug 11 Re-issue in new format Andy Glass
1.1 12 Apr 10 2010 Organisational Updates Andrew Cassels
1.0 07 Aug 09 Re-issue in new format Mike Powell

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AQAC 06
Page
Part 1 Preface
Language 6
Terms of Reference 6
Scope of Assessment 7
Structure of Assessment 8
Assessment Report and Verification 9
BP PPE Requirements 10
Record of Opening Meeting 11
Opening Meeting Guidance 12
Terminal Information Sheet 13
Review of Previous Assessment Findings 14
Finding Recording Table During the Assessment 15
Record of Closing Meeting 17
Closing Meeting Guidance 18
Part 2 Standards and Assessment Questionnaire

19
1 Management, Leadership and Accountability.
20
2 Management of Personnel.
32
3 Port and harbor Operations.
43
4 Terminal Layout.
49
5 Ship/Shore Interface.
63
6 Transfer Operations.
69
7 Maintenance Management.
75
8 Management of Change.
81
9 Incident Investigation and Analysis.
88
10 Management of Safety, Occupational Health and Security.
92
11 Environmental Protection.
102
12 Emergency Preparedness.
106
13 Management Systems Review.
113
Supplementary Elements
14 Operations at Buoy Moorings.
117
15 Terminals Impacted by Ice or Severe Sub-Zero Air
121
Temperatures.
Part 3 Site Visit Checklist 126
Part 4 Appendix 143

1 – Pre-Arrival Exchange of Information 144
2 – Hazardous Zones 147
3 – Insulating Flange 150
4 – Ship/Shore Safety Checklist 152
5 – Fire Protection Guideline 162
6 – Oil Spill Tier Guidelines 163
7 – Other Information 164
8 – Double Banking & Over-The-Tide Guidance 167
9 – Cargo Transfer Equipment Guidance 169
10 – Terminal Information/Port Regulations Guidance 170
11 - Ship/shore Access Guidance 171
12 – Operational Communications 172
13 – Emergency Evacuation 173
Notes 174

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AQAC 06
Part 1
Preface
Language
The following words have specific meanings:
 'Shall' is used where a provision is mandatory.
 'Should' is used where a provision is preferred.
 'May' is used where alternatives are equally acceptable.
Terms of Reference
A. The following shall be referenced in relation to ship-to-shore interface with onshore and offshore
marine bulk hydrocarbon terminals (OMS GE’s 3.1.1, 3.1.4, 4.1.2, 4.1.5, 5.3.1 and 5.6.4).
B. The ship-to-shore interface of onshore and offshore bulk hydrocarbon marine terminals, owned
or operated by the BP Group, shall be operated and maintained to a defined standard (GE 5.3.1
and 5.6.4).
C. For non-BP operated marine bulk hydrocarbon terminals, at which the BP Group hydrocarbons
are stored or where it has a throughput contract, the BP entity shall:-
1) Identify and assess risks using a procedure developed by the relevant BP entity.
2) Take steps to migrate those risks.
3) Where any inspection or assessment identifies key risks, BP entities shall develop a
process to influence the operator of the terminal to operate to an equivalent
standard to that applied to a BP Group terminal (GE 3.1.1 and 3.1.4).
For the purpose of this document, a Marine Terminal is any location where a vessel berths and the transfer
of bulk hydrocarbons takes place through a fixed or flexible pipeline from shore tanks to or from that vessel.
A BP Terminal is a Marine Terminal in which BP is the majority shareholder, or at which there is a load
and/or discharge facility at which a BP Entity controls the cargo transfer operations, either directly or
indirectly through the use of contractors.
The BP Group Recommended Practice for Marine Operations (GDP 5.6-0001) states that Marine Terminals,
including Single Point Moorings and Single Buoy Moorings, should be operated and maintained to a
recognised International Standard such as the OCIMF Marine Terminal Management and Self-Assessment
(MTMSA), ADN in the case of European inland waterways or USCG CFR in case of USA inland waterways.

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The recommendations of GDP 5.6-0001 apply:

 Where BP Operates: to each project, operation, site, marine vessel, structure and other asset that
is within the scope of the Practice and is operated by BP (whether it is wholly owned and operated
or is part of a joint venture operated by BP).
 Joint Ventures - Non-BP-operated: where BP participates or has an interest in a joint venture that
it does not operate, the recommendations are available to help BP decide on the actions it takes in
relation to the operator of the joint venture.
 Contractors: where BP relies on a contractor to carry out work that is within the scope of the
Practice, BP should consider the recommendations in deciding on the contract provisions to include
and apply to that work, so that it is carried out in a way that supports and is consistent with BP’s
application of OMS to BP’s Operating activities.
It is for each BP business, function or entity to decide whether or not to follow the recommendations of
GDP 5.6-0001 (in whole or in part) under guidance from the BP Segment or Function to which it belongs.
Terminal Operating Practices at BP Owned and/or Operated sites should be approved by BP Shipping (GDP
5.6-0001 section 5.4.2). BP Shipping policy (AQAM03) requires that vessels, engaged on BP business, shall
only be directed to a Marine Terminal that has been approved by BP Shipping as set out in DMAP 03:
Marine Terminal Approval Procedure. The same policy requires that an assessment shall be carried out by
BP Shipping on all BP Terminals and on Strategic Terminals in accordance with DMAW 11: Marine Terminal
Assessment. These assessments shall be conducted at intervals not exceeding three years.
In addition to these internal requirements, BP Shipping conduct Marine Terminal Assessments at third party
owned and operated locations (e.g. storage facilities) in support of wider Group business activity.
BP Marine Terminal Assessments (BPTA) evaluates a terminal’s operational and safety performance against
the principles of the OCIMF Marine Terminal Management and Self-Assessment, as set out in this
document.
For the sake of clarity and to define BP Group requirements, BP Terminals referring to this document shall
interpret all wording captured in bold text with yellow highlighting to read ‘shall’.
For non-BP marine terminals, this interpretation serves as a guide to the BP Group internal and industrial
requirements. However there may be some cases that the operation, maintenance or the ownership of the
marine facility may be managed by third parties. The BP entity shall conduct a risk assessment to identify
the risks generated by any 3rd party involved the marine facility (or ship / shore interface) operation or
maintenance and take all reasonable steps to influence the 3rd party operator to operate and maintain facility
to an equivalent standard to that applied to a BP Group terminal.
Scope of the Assessment
 Ship-to-shore interface (excluding the tank farm or storage and loading systems, but including cargo
handling systems associated with ship-to-shore cargo transfers).
 Internal interfaces with the jetty or berth in so far as they affect the integrity of ship-to-shore
operations.
 Jetty or berth structure, as it is a vital part of the integrity of cargo transfer operations.
 Management systems and operations on the jetty or berth, including emergency preparedness and
response.
 Marine interfaces, towage, pilotage and Port Authority relationships to the extent that they affect
the safe access of the tanker to and from the terminal; it must be understood that this is not an
assessment of the towage or pilotage operation per se.

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Structure of the Assessment

Each visit is anticipated to consist of the following agenda to be spread over the agreed time frame:
 Arrival and opening meeting.
 A briefing by the host business of the Fire, Security and Evacuation measures for the terminal.
 A 10-15 minute presentation to illustrate the local organisational structure and operation.
 Review previous assessment report(s), where applicable, with specific reference to the findings and
subsequent action taken toward resolution.
 A planned area inspection of all marine facilities at the terminal.
 Review of operational management systems and documentation as detailed below.
 Close out meeting, at which an overview of the findings will be provided and target dates agreed for
closing out associated actions.
 End of assessment.
At the opening and closing meetings it would useful if the Terminal and/or off-site Management attends, as
well as the supervisors associated with the procedures and practices to be assessed.
The assessment will address requirements identified within the OCIMF Marine Terminal Management and
Self-Assessment, which contains 13 elements and 2 supplementary elements of standards covering all
areas of the ship-to-shore interface:
1. Management, Leadership and Accountability.
2. Management of Personnel.
3. Port and harbor Operations.
4. Terminal Layout.
5. Ship/Shore Interface.
6. Transfer Operations.
7. Maintenance Management.
8. Management of Change.
9. Incident Investigation and Analysis.
10. Management of Safety, Occupational Health and Security.
11. Environmental Protection.
12. Emergency Preparedness.
13. Management Systems Review.
14. Operations at Buoy Moorings.
15. Terminals Impacted by Ice or Severe Sub-Zero Air Temperatures.
As the assessment preferably encompasses a ship visit, any permission required for that to occur should be
arranged in advance.
Permission is also requested to take photographs on site with an intrinsically safe digital camera; these
photographs are only used to highlight best practice and illustrate observations on the final report. Any
permission required to use a camera on site should be arranged in advance.
Assessors will be pleased to conduct the assessment sequence in a way that best suits local business
needs and the availability of staff. The running order can be discussed and agreed during the opening
meeting.
Assessors require access to the following members of staff or their delegates at various times:
 Terminal Manager
 HSSE & Quality Manager(s)
 Operations Manager
 Maintenance, Repair & Project Manager(s)

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The objective is to gain an understanding of each facility’s safety and operational practices with supporting
philosophies, policies, procedures and work instructions. To verify these, documentary evidence of
compliance will be sought.
During the assessment access will be required to the documents listed below (as applicable); it would be
appreciated if these could be prepared in advance and made readily available throughout the assessment
period:
 HSSE and Quality Policies.
 Incident records, investigation and safety statistics for the terminal and contractors.
 Operations manuals.
 Training programmes and records.
 Operational checklists (Ship-to-Shore Safety Check List, bunkering, COW, etc.).
 Marine Terminal Operating Manual, terminal information and port regulations booklets.
 Mooring diagrams.
 Water depth survey charts for the berths and approaches.
 Environmental limits (wind and sea) for cargo arm disconnection and other operations.
 Operating envelopes for marine loading arms.
 Maintenance records, including routine safety and maintenance inspections.
 Flexible hose testing and inspection records.
 Vessel feedback report forms.
 Standards for barges.
 Standards for tugs and support craft.
 International Safety Guide for Oil Tankers and Terminals (ISGOTT) and other applicable and technical
industry publications.
 Records of emergency exercises and drills.
 Emergency procedures manual.
 Oil spill response manual.
 Security manual.
 Permit to work system.
Assessment Report and Verification
Assessment findings are rated in accordance with the following guidelines:
 Rating 1 (High) – A finding where an issue exists with plant, people, process or compliance that
requires urgent attention or; a non-compliance of such fundamental significance that failure to rectify
immediately could result in serious injury, serious pollution or substantial loss to BP’s reputation.
Actions will be tracked and verified to closure.
 Rating 2 (Medium) – A finding where an issue exists with plant, people, process or compliance that
requires attention or; a non-compliance of substantial importance such that failure to rectify within
an agreed time frame could result in injury or loss. Actions will be tracked and verified to closure.
 Rating 3 (Low) – A finding that is small, non-systemic, simple and easily corrected or; a non-
compliance with the KPI that requires resolution. These will be closed and verified by the audited
entity.
 Opportunity for Improvement (OFI) – An observation that levels of conformance meet minimum
requirements but could be improved.
 Best Practice (BP) - An observation that levels of conformance clearly exceed minimum
requirements and are worthy of promulgation across the industry.
The underlying thinking is as follows:

 Rating 1 findings will only be used for single point issues representing imminent endangerment /
reputational risk with associated actions aimed at mitigating and/or rectifying the risk. For most
cases these will be very short term actions.
 Rating 2 relates to an issue that in the opinion of the audit team should be addressed as a high
priority issue by the entity management.

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For all marine terminals, BP Shipping will issue a report to the nominated recipient. In most cases, that
recipient will be the individual who initiated the assessment by request, which would normally be the
associated Marine Authority.
Following the site visit, a report will be sent to the nominated recipient containing the findings as discussed
at the closing meeting, associated action items for resolution and target close-out dates, which should have
been agreed at the conclusion of the site visit. The recipient will be requested to provide an action plan for
resolution of each non-compliance identified, together with confirmation of target close-out dates or a
substantiated request for target changes. Follow-up and close-out of the agreed action items will be
conducted by the Shipping SME that conducts the assessment.
BP PPE Requirements
When engaged on a BP Terminal Assessment activity on behalf of BP Group, the superintendents/

contractors are required to utilise as and where appropriate, the personal protective equipment (PPE)
prescribed below as a minimum:
 Hard hat.
 Hi-visibility vest to EN471 standard (anti-static).
 Eye protection.
 Hearing protection.
 Protective clothing (boiler suit with long sleeves and flame retardant).
 Gloves.
 Safety shoes.
 Flotation device (usually provided by the terminal if required during BPTA).
 Personal multigas meter.

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Record of Opening Meeting:
Time:
Shipping Assessment & Inspection Presentation: .................................................. Y / N
Programme for the day: .......................................................................................... Y / N
Host Terminal Presentation: .................................................................................... Y / N
Personnel in attendance:-
Overview of operations:-

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Opening Meeting
Introductions
Brief introduction of everyone present. Allow the terminal to present an overview/presentation of their
operations. Terminal information: Collect information regarding the terminal to verify the information stored
in iMAS and to be used in the terminals profile. Discuss any discrepancies with the information.
The Scope of the Assessment

Explanation of the scope, principles and process of the assessment, including:-
 Programme of the day(s).
 Interviews with the necessary departments, the closing meeting, report submission and the
verification of any findings.
 Relationship between BPMS and the OCIMF MTMSA and link this to ISGOTT, ISGINT, ISPS,
SOLAS and ADN.
 Explain that all information is confidential.
Non-Compliance Categorisation
Assessment findings will be rated in accordance with the BP Terminal Assessment Priority Ratings:-
 Rating 1 (High) – A finding where an issue exists with plant, people, process or compliance that
requires urgent attention or; a non-compliance of such fundamental significance that failure to rectify
immediately could result in serious injury, serious pollution or substantial loss to BP’s reputation.
Actions will be tracked and verified to closure.
 Rating 2 (Medium) – A finding where an issue exists with plant, people, process or compliance that
requires attention or; a non-compliance of substantial importance such that failure to rectify within an
agreed time frame could result in injury or loss. Actions will be tracked and verified to closure.
 Rating 3 (Low) – A finding that is small, non-systemic, simple and easily corrected or; a non-
compliance with the KPI that requires resolution. These will be closed and verified by the audited
entity.
 Opportunity for Improvement (OFI) - An observation that levels of conformance meet minimum
requirements but could be improved.
 Best Practice (BP) - An observation that levels of conformance clearly exceed minimum requirements
and are worthy of promulgation across the industry.
Inspection Programme
Talk about the assessment programme and consider the following items and mention, where necessary:-
 A joint tour of the facility – Safety First – Correct PPE.
 Dress appropriately for the location.
 Use the questionnaire booklet.
 Take photographs (request permission from the entity and ensure camera is intrinsically safe.
 Ask questions of all staff – managers and operators.
 Control time.
Previous Assessment Findings

Check terminals actions against previous findings.
At this stage, verbal explanations should be noted and actions verified during the assessment.
Confirmation of the Closing Meeting

Clarify the anticipated time of the closing meeting and request all appropriate personnel to attend.

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Terminal Information Page
Port Location
Terminal/Facility
Operator
Established
Product No of Tanks Capacity No of Ships Calls
No of Employees
Jetty Operators
Water Depths Depth (M) UKC (M)

Min Water Depth in Approaches
Min Water Depth at Berth(s)
Terminal Latitude N/S

Position Longitude W/E
Berth No/Name
Berth Details TBQ Site TBQ Site TBQ Site TBQ Site TBQ Site
Berth Type
(T/Finger/Flat/SPM/CBM)
Max Displacement
(T)
Max Deadweight (T)
Max LOA M
Min LOA M
Max Draft M
Max Beam M
Max Air Draft M
Min Air Draft M
Fwd PBL (Loaded) M
Aft PBL (Loaded) M
PBL Total (Loaded) M
Fwd PBL (Ballast) M
Aft PBL (Ballast) M
PBL Total (Ballast) M
Max BCM M
Min BCM M
Max Vessel Age
Years
Crane (SWL) (T)
TBQ = Terminal Berth Questionnaire
Comments

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Review of Previous Assessment Findings:
Number Priority Comment
10
11
12
13
14
15
16
17
18
19
20

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Finding Recording Page during the Assessment

Agreed Action
Number Category Element Description
Date

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Agreed Action
Number Category Element Description
date
10
11
12
13
14
15
16

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Record of Closing Meeting:
Time:
Closing meeting included the following:
Review of findings: ....... .......................................................................................... Y / N
Advice on resolving findings: ................................................................................... Y / N
Notification of best practices: .................................................................................. Y / N
Procedure for producing final report: ....................................................................... Y / N
Personnel in attendance:-

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Closing Meeting
Introductions
Thank the attendees for their hospitality and co-operation.
Keep the meeting concise.
Restate the Scope

Restate the scope and principles of the assessment.
Restate the confidentiality of the assessment.
Non-Compliances and Best Practices

Summarise the overall conclusion of the assessment.
Clearly summarise the key points – positive and negative.
Present any “clear” category 1 and 2 findings and discuss.
Present and discuss the remaining category 3 or OFI findings.
Discuss the verification of the findings and agree on the action close out dates.
Present and discuss any best practices.
Invite questions, comments and feedback.
Next Stage of the Assessment Process

Explain the report submission process and commit to realistic timeline for both parties.
Explain the scheduling for the next assessment.
Thank You

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Part 2
STANDARDS
Element 1 Management, Leadership and Accountability

Element 2 Management of Personnel
Element 3 Port and Harbour Operations
Element 4 Terminal Layout
Element 5 Ship/Shore Interface
Element 6 Transfer Operations
Element 7 Maintenance Management
Element 8 Management of Change
Element 9 Incident Investigation and Analysis
Element 10 Management of Safety, Occupational Health and Security
Element 11 Environmental Protection
Element 12 Emergency Preparedness
Element 13 Management System Review
Element 14 Operations at Buoy Moorings

Element 15 Terminals Impacted by Ice or Severe Sub-Zero Air Temperatures
Note
Questions included in Site Visit Checklist

Not Applicable
Not Applicable (Buoy)
Not Applicable (MBM)
Not Applicable (SBM)

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Element 1 – Management, Leadership and Accountability
Main objective
To provide direction and define responsibilities and accountabilities at all levels within the organisation.
Management should:
• establish and maintain a documented management system that can accomplish the stated
management objectives
• clearly demonstrate commitment to implementing the management system and the concept of
continuous improvement
• be held accountable for achieving established targets and objectives
• have a clear understanding of the roles and responsibilities of all those involved in terminal operations,
including third parties
• actively promote the concept of safety and environmental excellence
• implement formal risk assessment processes to provide the basis for developing policies and
procedures
• ensure that work instructions and procedures are fit for purpose, easy to understand and are subject
to formal review on a periodic basis
• ensure that documents demonstrating compliance with regulations, procedures and accepted
industry guidance and codes of practice are maintained up-to-date, are included in a document control
system and are made readily available to terminal personnel
• maintain vessel compatibility criteria for each berth
• have a system in place to ensure that visiting vessels meet minimum standards for safe operation
• ensure that visiting vessels are provided with information on all pertinent local regulations and
terminal safety requirements applicable to the safe management of the ship/shore interface.
Aim Through effective leadership, management promotes safety and environmental excellence at all levels in
an organisation.

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Management commitment to safety and environmental

Management, KPI
protection is documented.
1.1.1 Leadership and
Accountability BPG Management commitment is defined in policies and
procedures.
Guidance Notes:
Do the following exist:
 Mission Statement including zero spills to water and zero incidents
 HSSE Policy(ies)
 Security Policy
Are they signed by the current CEO and adequately displayed.
BP Answer Yes No BP N/A
Comments
Management demonstrates a clear commitment to

KPI
implementing the management system.
Managers demonstrate commitment by conducting
Management,
management reviews, reviewing non-conformance
1.1.2 Leadership and
summaries and assessing progress towards documented
Accountability BPG
plans.
Records are maintained that indicate the extent of
management involvement in these activities.
Guidance Notes:
What is the frequency and the structure of the management reviews.
Is there a documented audit plan and is the progress monitored.
Is the ownership of any non-conformances assigned.
Is there evidence that management are actively involved in the reviews.
Comments
Terminal management has a clear understanding of the

roles, responsibilities and accountabilities of all parties
KPI
Management, involved in terminal operations, including third parties such
1.1.3
Leadership and as port authorities, pilots, etc.
Accountability Terminal procedures should include a description of the
BPG roles, responsibilities and accountabilities of all parties
involved in, or impacting on, the terminal operations.
Comments

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Safety and environmental excellence are fully understood

KPI
and supported by the terminal management team.
Management,
1.2.1 The high-level and long term goals and aspirations, such
Leadership and
as zero incidents and zero spills should be documented.
Accountability BPG
The terminal management aims to reach these goals
through continuous improvement.
Guidance Notes:
Are the concepts of safety and environmental excellence and best practices understood.
How operational staff are made aware of matters relating to occupational health and safety.
How is HSSE information and best practices identified, shared and disseminated across the terminal
personnel.
Comments
All terminal personnel can describe what safety and

KPI
environmental excellence means in practice.
Management, Everyone within the organization understands the
1.2.2
Leadership and concept of safe operations. This is promoted through
Accountability BPG leadership and sound management practices.
Examples include active participation in toolbox and
safety meetings by all personnel
Guidance Notes:
How does management verify that staff understands safety and environmental excellence.
What information on the level of understanding is gathered when management meet the terminals staff.
What is the frequency of informal meetings.
Comments
Management strives to improve performance in the areas

Management, KPI of safety and environmental performance at all levels
1.2.3
Leadership and throughout the terminal.
Accountability Plans for improvement are developed, promulgated and
BPG
monitored against KPIs.
Guidance Notes:
Are the incident investigation reports fed back to the terminal staff.
Are near misses recorded and analysed.
Comments

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Terminal and berth data has been collated using standard

KPI
Management, industry terminal particulars questionnaires.
1.2.4
Leadership and Examples of standard questionnaires include the
Accountability BPG OCIMF MTPQ and the SIGTTO questionnaire used for
LNG terminals.
Comments
Terminal management sets standards and performs

KPI
assessments to verify their implementation.
Management,
1.3.1 Typical measures (KPIs) include but are not limited to,
Leadership and
pollution incidents, number of audit findings resolved,
Accountability BPG
number of near-miss reports and number of best
practices identified.
Guidance Notes:
Are KPIs established for pollution, near-miss reporting, best practices, audit findings.
Are the KPI targets achievable, realistic, timed and communicated effectively.
How is the performance against the KPI targets reported to the senior management.
Comments
The steps required to achieve safety and environmental

KPI
Management, excellence are clearly defined by management.
1.3.2
Leadership and Key steps are clearly defined and documented within
Accountability BPG the management system. There is a clear timeframe
and targets are defined for each stage.
Guidance Notes:
How does the senior management promote the concepts of safety and environmental excellence.
What are the key steps defined and documented to achieve the established goals.
What are the time frames and defined targets for each stage.
Comments

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The terminal management team promotes safety and

KPI
Management, environmental excellence.
1.3.3
Leadership and Strong, effective and visible leadership is needed to
Accountability BPG establish and sustain long term improvements toward
safety and environmental excellence.
Guidance Notes:
Is the safety performance contained in the job descriptions and do they form part of the performance
contract for senior management.
How does the senior management promote safety and environmental excellence.
Comments
Safety and environmental targets and objectives are

KPI
Management, discussed, at least quarterly, at management meetings.
1.4.1
Leadership and Where progress is less than planned, management
Accountability BPG takes corrective action to realign performance with
targets and objectives.
Guidance Notes:
Is progress towards HSSE goals discussed at the management meetings.
Where progress does not meet the plan, does the staff intervene to re-align with the established targets.
Comments
Safety and environmental performance targets are

Management, KPI
1.4.2 monitored against KPIs.
Leadership and
The terminal has formal performance targets placed
Accountability BPG
within its business objectives.
Guidance Notes:
Does the terminal monitor HSE performance targets against the KPIs.
How often do staff monitor the status of the performance targets and report it to the management.
Comments

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All terminal personnel demonstrate their commitment to

KPI
Management, safety and environmental excellence.
1.4.3
Leadership and Managers and supervisors give clear directions and, by
Accountability BPG their behaviour, all personnel demonstrate commitment
to safety and environmental excellence.
Guidance Notes:
Does the terminal have an established recognition/reward system.
How are staff rewarded for good HSSE performance.
Is there a personal safety improvement programme.
Comments
Terminal managers actively promote the provision of

KPI feedback on terminal and vessel performance or
deficiencies through appropriate channels.
Management,
1.4.4 There is a close-out loop that requires any vessel
Leadership and
deficiencies reported on a previous visit to be reported
Accountability
BPG back to the terminal when closed-out. Terminal
procedures address the closing-out of deficiencies
reported by third parties, including vessels
Comments

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1A Management, Leadership and Accountability – Policies and Procedures
Aim Management accepts responsibility for developing and maintaining a dynamic (documented in hardcopy
or electronic format) management system to implement policy and deliver safety and environmental
excellence.
Management, Policies and procedures are in place to ensure full

Leadership and KPI compliance with applicable regulations and company
1A.1.1
Accountability – requirements.
Policies and Policies include those for health, safety, security and
BPG
Procedures environmental protection
Guidance Notes:
Terminals should have a management system in place which is able to demonstrate and document proof
of compliance with regulatory requirements and terminal policy and procedures.
BP
Yes No BP N/A
Answer
Comments
Documented instructions and procedures covering terminal

KPI
operations are in place.
Management,
A written, comprehensive and up-to-date marine terminal
Leadership and operating manual is available.
1A.1.2
Accountability –
Instructions and procedures are written in plain language
Policies and BPG and contain sufficient detail to ensure that tasks can be
Procedures completed correctly and consistently.
Ideally, procedures are developed in consultation with
those who will have to implement them.
Guidance Notes:
The operating manual should include the roles & responsibilities of the berth operating personnel and
procedures associated with emergencies.
The operating manual should include but not be limited to:-
 Loading and discharge procedure
 Exposure to toxic vapours (e.g. H2S)
 Cargo transfer equipment procedures
 Vessel acceptance criteria (berth limits)
 Control and shutdown procedures
 Operating environmental limits
 Environmental protection procedures
 Fire & emergency procedures
 Mooring guidelines
 Gauging & sampling procedures
 Terminal plan layout drawings
 Static electricity precautions
 Plan of fire-fighting systems
BP
Yes No BP N/A
Answer
Comments

AQAC 06
A formal document control system is in place to ensure

KPI that the current management system documentation is
Management,
available for use by all terminal personnel.
Leadership and
1A.1.3 The terminal maintains a set of up-to-date documents to
Accountability –
ensure compliance with regulations, procedures and
Policies and
BPG good practice, and for providing information on the
Procedures
regulations, facilities and equipment associated with the
management of the ship/shore interface.
Guidance Notes:
How does the document control system work to ensure that only the current documentation is available.
Who can initiate and make any changes to the SMS documentation and who approves these changes.
Comments
The terminal maintains vessel compatibility criteria for

KPI
each berth.
A definitive, comprehensive list of vessel dimensional
Management,
criteria for each berth is maintained and made available
Leadership and
1A.1.4 to all appropriate internal and external contacts.
Accountability –
The dimensional restrictions consider all aspects of the
Policies and BPG
port including berth sizes, water depths, channel width,
Procedures
weather conditions and environmental effects.
Information should be available for all berths, including
buoy moorings.
Guidance Notes:
The dimensional criteria should include:-
 Maximum draft Minimum under keel clearance (UKC)
 Maximum displacement Maximum length overall (LOA)
 Maximum displacement
Additional information may include:-
 Minimum LOA Bow to centre of manifold
 Maximum beam Maximum manifold height
 Minimum parallel body length (measured from centre of manifold)
 Maximum air draft
Comments

AQAC 06
Management, The terminal can demonstrate that nominated vessels

Leadership and KPI accepted by the terminal meet minimum standards of
1A.1.5
Accountability – safe operation.
Policies and The terminal has access to information relating to the
BPG
Procedures safe operational performance of nominated vessels.
Guidance Notes:
Vessel acceptability may be determined by company vetting system. In the absence of data, vessel
acceptability could be based on the evaluation of industry programmes i.e. OCIMF SIRE , OCIMF BIRE,
CDI, EBIS, etc.
For BP operated terminals the vetting system should be verification that the vessel has been vetted and
location cleared in the Integrated Marine Assurance System (iMAS), evidence may consist of records on
Voyage Clearance Request (VCR) numbers.
Comments
Management, Procedures and manuals are formally reviewed on a

KPI
Leadership and periodic basis.
1A.2.1
Accountability – Periodic meetings that review or amend current
Policies and BPG procedures and/or manuals take place and are formally
Procedures recorded
Guidance Notes:
Is there management involvement and endorsement, or appropriate delegation, for the review of policy
documents.
How are policy documents reviewed and approved by authorized personnel.
Comments

AQAC 06
Terminal procedures require that formalised risk

management processes are used to demonstrate that
KPI
hazards are identified and the associated risks are
Management,
managed
Leadership and
1A.2.2 The formal risk assessments follow on from the design
Accountability –
case risk assessment for the facility.
Policies and
When a risk is identified an assessment is performed
Procedures BPG
to define the risk, assess the probability, determine the
consequences of the event and identify measures to
mitigate the risk.
Guidance Notes:
The risk assessment process should consider the following:-
 Ship vetting Pilotage
 Mooring and fendering systems Towage (berthing & emergency)
 Loading arms, pipelines and tanks valves Line handling
 Processes associated with above Shipboard inert gas systems
 Cargo control and emergency shutdown Shipboard mooring systems
 Containment systems Shipboard cargo control & emergency shutdown
 Notification and response systems Access/personnel control
 Training Threat assessment
 Warning systems Communications (ship/shore & local agencies)
 PPE Fire fighting
 Hazard awareness Pollution control
 Environmental conditions
Comments
The terminal has a procedure in place to ensure that

Management, nominated vessels accepted by the terminal are vetted to
KPI
Leadership and confirm that they meet minimum standards for safe
1A.2.3
Accountability – operation
Policies and Procedures are established that address actions to be
Procedures BPG taken by terminal staff in the event that a vessel is
found to be substandard on arrival.
Guidance Notes:
Irrespective of the vetting result, the terminal should retain the right to reject nominated vessels, provided it
has justifiable grounds to do so. Terminals should provide feedback information on the vessel’s
performance or deficiencies to the vetting system focal point.
For BP operated terminals the procedures should include verification of iMAS vetting results, completion of
a Terminal Feedback Form and submission to BP Shipping V & C team.
Comments

AQAC 06
Instructions and procedures covering terminal operations

Management,
KPI are developed in consultation with those who will have to
Leadership and
1A.3.1 implement them.
Accountability –
The workforce is involved in developing instructions and
Policies and
BPG procedures jointly; this involvement delivers effective
Procedures
guidelines that are more readily accepted.
Comments
Management, Managers are clearly held accountable for achieving the

KPI
Leadership and objectives established for them.
1A.3.2
Accountability – Roles, responsibilities and accountabilities are defined
Policies and BPG within the management system.
Procedures
Guidance Notes:
Are the managers held accountable for the KPI’s.
How is business continuity ensured when personnel changes occur and are handover notes required.
BP Answer Yes No BP N./A
Comments
Management, Benchmarking is used to identify further improvements

KPI
Leadership and to the management system.
1A.4.1
Accountability – The terminal benchmarks its safety, environmental and
Policies and BPG management practices against other organisations and
Procedures industry information sources.
Comments

AQAC 06
Management, Managers have a mechanism in place to verify the

KPI
Leadership and effectiveness of key areas of the management system.
1A.4.2
Accountability – Formal checks on the effective functioning of the
Policies and BPG management system are carried out regularly
Procedures according to a predetermined plan.
Guidance Notes:
How are management involved in ensuring safe conditions.
How are necessary improvements initiated and tracked.
Comments

AQAC 06
Element 2 – Management of Personnel
Main objective
To ensure that the terminal is manned by competent personnel who fully understand their roles
and responsibilities.
Management should establish and maintain policies and procedures for the selection, recruitment, training
and performance of terminal personnel. As a minimum, these should address:
• Manning levels
• personnel selection and recruitment
• induction, familiarisation and training
• performance management
• appropriate record keeping.
Policies and procedures should be established for the effective management of contractors. As a minimum,
these should address:
• Contractor selection
• definition of scope of work
• induction and familiarisation
• contract performance management and review.
The term ‘contractor’ is used to include service providers that may be engaged by parties other than the
terminal, such as by port authorities or agents.
Aim To ensure that the terminal is manned by sufficient competent personnel to carry out the full
range of responsibilities and tasks.
Personnel selection and recruitment procedures are

KPI
2.1.1 Management of defined
Personnel The recruitment process should identify initial
BPG
training requirements.
Comments

AQAC 06
All personnel engaged in activities relating to the

KPI ship/shore interface are trained and competent in the
duties they are assigned to perform.
Personnel should be familiar with the sections of
industry guidelines, such as, ISGOTT, ISGINTT and
2.1.2 Management of MEG and the publications of SIGTTO, (hereinafter
Personnel referred to as ‘accepted industry guidance’) that are
BPG appropriate to the local site.
Personnel should be trained in the operations
undertaken, including site specific knowledge of all
safety procedures and emergency duties.
Training records should be maintained at the facility.
Guidance Notes:
Personnel involved with the ship/shore interface should attend formal training, including refresher training,
covering the following:-
 Site-specific safety training (inductions) Fire-fighting training
 Jetty operations training Security training
 Pollution response training
Comments
There is a formal familiarisation process in place for

KPI
newly recruited terminal staff.
2.1.3 Management of
The job familiarisation process should include a
Personnel
BPG formal safety induction, together with familiarisation
with the terminal’s policies and procedures.
Guidance Notes:
Personnel should be trained in the operations undertaken and have site specific knowledge of all safety
procedures and emergency duties.
Comments

AQAC 06
The level of terminal manning is established to ensure

that all operations related to the ship/shore interface are
KPI
conducted safely and that emergency situations can be
2.1.4 Management of
managed.
Personnel
The available manpower should be demonstrated as
BPG being sufficient to meet all anticipated operational
and emergency conditions and to avoid fatigue.
Guidance Notes:
Terminals should provide sufficient manpower to ensure that all operational and emergency conditions can
be conducted in a safe manner, taking into account:-
 Effective monitoring of operations Amount of automation provided
 Size of the facility Tank farm duties
 Volume and type of products handled Fire-fighting duties
 Number and size of berths Liaison with port authorities
 Number, type and size of vessels handled Liaison with adjacent facilities
 Degree of mechanization provided Mooring requirements
 Holidays, illness & training Involvement in emergency response
 Security
Comments
The terminal has appropriate policies relating to

KPI
personnel management.
2.1.5 Management of
Policies should relate to issues that include the control
Personnel
BPG of drugs and alcohol, hours of work and disciplinary
procedures.
Guidance Notes:
In establishing manning levels, due account should be taken of any local or national legal requirements.
Consideration should be to the avoidance of fatigue that may result from extended hours of work, or
insufficient rest periods of time off between shifts.
Comments
A formal appraisal system is in place for terminal

KPI
2.2.1 Management of personnel.
Personnel Formal appraisal should be conducted at least
BPG
annually.
Comments

AQAC 06
Procedures ensure that all personnel engaged in

KPI activities relating to the ship/shore interface are
assessed for competency.
2.2.2 Management of
A competence assessment process should be in place.
Personnel
The terminal should maintain up-to-date records of
BPG
qualifications, experience and training courses
attended.
Comments
A documented job description is in place for every role

KPI
2.2.3 Management of in the terminal’s organisation.
Personnel Roles and responsibilities are defined in individual job
BPG
descriptions.
Comments
The terminal has a drug and alcohol policy, with

2.2.4 Management of KPI effective measures for dealing with incidents and
Personnel breaches of policy
BPG
Comments

AQAC 06
The terminal operator has a documented familiarisation

KPI
process for personnel.
The scope and depth of the familiarisation procedure is
2.3.1 Management of
relevant to the responsibilities of the personnel
Personnel
BPG involved.
The familiarisation process includes personnel
switching roles as well as new entrants.
Guidance Notes:
BP
Yes No BP N/A
Answer
Comments
The personnel appraisal system is used to identify

2.3.2 Management of KPI
individual training gaps and development needs.
Personnel
BPG
BP
Yes No BP N/A
Answer
Comments
Medical checks are conducted as a part of the

KPI
2.3.3 Management of recruitment process for terminal personnel.
Personnel Medical checks should take into account the
BPG
requirements of the job.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Key terminal staff retain core technical skills through

new and refresher training.
Personnel
BPG
Guidance Notes:
• Site-specific safety training (inductions) Fire-fighting training
• Jetty operations training Security training
• Pollution response training
BP
Yes No BP N/A
Answer
Comments
Key terminal staff enhance their professional

KPI development through participation in industry forums
2.4.1 Management of and seminars.
Personnel Management encourages and supports personnel
BPG participation in forums and seminars and encourages
individuals to undertake further education.
BP
Yes No BP N/A
Answer
Comments
Terminal manning levels are formally reviewed on a

periodic basis.
Personnel
BPG
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Terminal personnel are required to undergo periodic

KPI
2.4.3 Management of medical examinations.
Personnel The scope of the medical examinations should take into
BPG
account potential occupational health exposures.
Comments
KPI A process is in place to verify the effectiveness of the

induction and training procedure for newly recruited
2.4.4 Management of
personnel.
Personnel
BPG An assessment should be undertaken following a
defined probationary period.
Comments
2A Management of Contractors
Aim To ensure that contractors perform in a manner that is consistent and compatible with terminal policies
and business objectives.
Management has a system to identify and select

KPI
contractors and service providers.
Management of
2A.1.1 Contractors should be selected using criteria that
Contractors
BPG include an assessment of their capabilities to perform
work in a safe and environmentally sound manner.
Comments

AQAC 06
There is a safety induction and familiarisation process

KPI
in place for newly contracted personnel.
Management of
2A.1.2 The familiarisation process should also include safety
Contractors
BPG induction, together with familiarisation with terminal
policies, procedures and work instructions.
Comments
The terminal has appropriate policies relating to

KPI
contractor management.
Management of
2A.1.3 Policies may relate to the control of drugs and alcohol,
Contractors
BPG hours of work, medical fitness standards and
disciplinary procedures.
Guidance Notes:
In establishing manning levels, due account should be taken of any local or national legal requirements.
Consideration should be to the avoidance of fatigue that may result from extended hours of work, or
insufficient rest periods of time off between shifts.
Comments
Contracted personnel are required to comply fully with

KPI
the terminal’s safety management procedures.
Management of
2A.1.4 This should include adherence to PPE usage, incident
Contractors
BPG reporting, permit to work and risk assessment
requirements.
Comments

AQAC 06
Procedures require that any contracted personnel,

KPI including cargo surveyors, engaged in activities relating
Management of to the ship/shore interface attend formal training.
2A.2.1
Contractors The terminal should require the contractor to maintain
BPG up- to-date records of qualifications, experience and
training courses attended.
Guidance Notes:
• Site-specific safety training (inductions) Fire-fighting training
• Jetty operations training Security training
• Pollution response training
Comments
Procedures require that a documented scope of work

Management of KPI
2A.2.2 is in place for each contract.
Contractors
BPG
Comments
KPI Contractor performance is monitored and assessed
Management of The performance assessment should include HSE

2A.2.3 performance.
Contractors BPG
Feedback should be provided to enable contractors to
address deficiencies.
Comments

AQAC 06
Terminal procedures should ensure that any equipment

KPI provided by the contractor is fit for purpose and
Management of
2A.2.4 properly maintained.
Contractors
Equipment provided could include items such as
BPG
support craft, messenger lines and tools.
Comments
Terminal procedures require that contractor

KPI
performance is formally reviewed at defined intervals.
Management of Regular review meetings should be held with the
2A.3.1
Contractors contractor’s management. This should include
BPG
feedback from terminal staff on the contractor’s
performance.
Comments
The terminal operator has a documented familiarisation

KPI
process for contracted personnel.
Management of
2A.3.2 The scope and depth of the familiarisation procedure is
Contractors
BPG relevant to the responsibilities of the personnel
involved.
Guidance Notes:
Comments

AQAC 06
Appropriate KPIs are identified and agreed for use in

Management of KPI
2A.4.1 monitoring contractor performance.
Contractors
BPG KPIs should be included in contract documentation
BP
Yes No BP N/A
Answer
Comments
The requirements for contracted resources are formally

KPI
Management of reviewed on a periodic basis.
2A.4.2
Contractors The review should take into account any changes in
BPG
terminal activities that may impact on support needs.
BP
Yes No BP N/A
Answer
Comments
A process is in place to verify the effectiveness of the

KPI
Management of induction procedure for newly contracted personnel
2A.4.3
Contractors An assessment should be undertaken following an
BPG
appropriate probationary period.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Element 3 – Port and Harbour Operations
Main objective
To establish planning and operational practices and procedures that ensure the safe movement of vessels
to and from the terminal.
Terminal management should establish and maintain procedures to ensure the safety of the terminal and
the protection of the environment. As a minimum, these should address:
• Clearly defined dimensional criteria and environmental limits for berthing and departure
• procedures for ongoing information exchange with relevant parties
 the availability of up-to-date relevant industry publications and guidelines
 performance monitoring of pilotage services, tugs, mooring boats and support craft, together with
defect and reliability reporting measures
 environmental limits for the operation of support craft.
Procedures are in place to manage the exchange of information between the vessel and the terminal
before the vessel berths. Procedures are in place to manage the exchange of information between the
vessel and the terminal before the vessel berths. It is recognised that, in the majority of cases, the port
authority may have responsibility for establishing procedures relating to the safe movement of vessels in
the port. In such cases, the terminal should engage with the appropriate authorities with the aim of
establishing a good working relationship with them.
Aim To ensure that terminal management has established operational practices and procedures that are
consistently applied to ensure the safety of vessel movements.
Procedures are in place to manage the exchange of

KPI information between the vessel and the terminal before
the vessel berths.
To ensure the safe and timely arrival of the vessel at the
berth, with both parties ready to commence operations,
terminals should have procedures in place to manage
the exchange of information between the vessel and the
Port and Harbour
3.1.1 terminal.
Operations
Prior to the vessel’s arrival, the terminal will receive
BPG
details of the vessel’s estimated time of arrival (ETA), in
accordance with voyage instructions.
Prior to arrival at the port, the terminal and vessel should
exchange information that, as a minimum, should
include the items detailed within published industry
guidance.
Guidance Notes:
See appendix 1 – Pre-Arrival Communications (ISGOTT section 22.2)
Comments

AQAC 06
KPI Procedures are in place to manage marine operations.

Procedures include arrival, berthing, mooring and
departure processes and address the interface with
third parties, including agents, pilots, tugs and mooring
gangs.
Procedures should include environmental limits for safe
transit and berthing/unberthing activities.
Procedures for the use of tugs to assist vessels at
Port and Harbour terminal facilities should be in place and should include
3.1.2
Operations BPG the number, type and power of tugs required.
Tugs should be readily available to respond to
emergency incidents.
Where applicable, the terminal should seek assurance
that vessel movements within the port that affect the
terminal are controlled.
The terminal liaises with the port and other stakeholders
with regard to navigational and operational issues within
the port, including environmental limitations.
Guidance Notes:
Terminals should seek assurance from the Port Authority or Pilotage Service that trained and competent
pilots are available to handle vessels nominated to call at their berths and are available for emergency
incidents.
Tug and support craft acceptability should take into account the following factors:-
 Full range of vessel sizes and types to be handled (tugs & line boats)
 Loaded and ballasted vessels (assist tugs and escort vessels)
 Environmental conditions – wind, sea, swell, currents & ice
 Requirements for escort and assist tugs
 Bollard pull certification
 Suitability/ability to handle lines
 Communications
Comments
The terminal liaises with the pilotage authority to ensure

KPI
pilots are aware of terminal requirements.
The maximum allowable displacement, speed and
angle of approach for berthing is recorded in operating
Port and Harbour procedures and understood by responsible terminal
3.1.3 personnel and pilots.
Operations
BPG Pilots should be readily available for emergency
incidents. In some cases, a terminal managed
pilotage/berthing master service may be provided by
the terminal, in which case processes should be in
place to ensure competence.
Comments

AQAC 06
There is a documented process in place to ensure

KPI
adequate water depth for arriving and departing vessels.
Terminals should maintain up-to-date records of the
water depths at their berths and in the immediate
Port and Harbour
3.1.4 vicinity of their berths.
Operations
BPG Terminals should also obtain up-to-date information on
the water depths and channel widths in the port and the
approaches to the port that may limit the operation of
the terminal.
Guidance Notes:
See question 3.2.1.
Comments
Where applicable, terminal procedures clearly define the

KPI
requirements for double banking.
Double banking, including multiple banking, of vessels
Port and Harbour on a berth for cargo transfer (e.g. ship-to-ship (STS)
3.1.5 transfer alongside) should not be conducted unless a
Operations formal engineering study and risk assessment has
BPG been carried out.
The results of the engineering study and risk
assessment should be available for inspection at the
terminal.
Guidance Notes:
See Appendix 8
Comments

AQAC 06
Terminal procedures clearly define the requirements for

KPI
over-the-tide operations.
Terminals with draft limitations and significant tidal
Port and Harbour variations should have procedures in place where
3.1.6
Operations discharging or loading over-the-tide operations are to be
BPG permitted. These procedures should be developed
based on the output of a risk assessment and should
be agreed by all involved parties prior to the arrival of
the vessel.
Guidance Notes:
See Appendix 8
Comments
Terminal procedures address requirements for surveying

KPI
and dredging to maintain channel and alongside depths.
This work may be carried out by a port authority with
the terminal retaining overview.
At all locations, water depth surveys should be
conducted at intervals not exceeding five (5) years.
The interval between water depth surveys should take
into consideration expected silting of channels and
berth dredged boxes.
Port and Harbour When a new berth is built or where a company
3.2.1 assumes the operation of a berth or terminal, a depth
Operations
BPG survey should be undertaken or recent existing survey
reports referenced to establish baseline data and
identify trends.
All surveys should be carried out by competent
personnel and the results should conform to the
established datum for the port.
Terminal procedures require that the berth area is
inspected regularly for debris and/or underwater
obstructions. If the berth area does not dry to enable
visual inspection, inspections should be conducted by
diver or other means.
Comments

AQAC 06
The terminal ensures that all internal and external

interested parties, such as the Port Authority, agents and
KPI
Port and Harbour pilot associations, are aware of any changes to the water
3.2.2 depth.
Operations
Any inability to maintain a specific advertised minimum
BPG depth in the vicinity or alongside a specific berth should
be reported.
Comments
Mooring operations are subjected to formal risk

KPI
Port and assessment.
3.2.3 Harbour Mooring operations are regularly reviewed to ensure
Operations BPG continuing safe operation.
A record of assessments is maintained.
Comments
Terminal personnel routinely conduct or attend

Port and KPI coordination meetings with local organisations that
3.3.1 Harbour control or influence terminal operations.
Operations Such organisations include the local port authority,
BPG pilotage authority, port VTS and other interested parties
that may affect terminal operations.
Comments

AQAC 06
The terminal evaluates the performance of marine

KPI
service providers.
Port and
The terminal should monitor and evaluate the services
3.3.2 Harbour provided by parties that include, for example, pilot
Operations BPG authorities and towage companies.
Routine meetings should be held to review
performance and identify service enhancements.
BP Answer Yes NO BP N/A
Comments
Terminal management/personnel participate in company

Port and KPI and industry port and terminal operation forums to share
3.4.1 Harbour experience.
Operations
BPG
Comments

AQAC 06
Element 4 – Terminal Layout
Main objective
To ensure that the terminal layout and equipment is suitable for the range of vessels and products
handled.
Management should ensure that the terminal layout and equipment provided adequately address factors
that include:
• Mooring equipment, layout and plans
• fendering systems designed and constructed to suit the sizes of vessels expected to use the berth
• safe means of access and emergency evacuation
• electrical equipment provided in accordance with the area electrical classification and zoning
• a level of lighting sufficient to ensure that all activities can be safely conducted
• lifting equipment, including strops, chains, and other ancillary equipment
• transfer equipment, such as marine loading arms and hoses
• an effective means of electrical isolation to protect against electrical arcing at the vessel’s
manifold during connection and disconnection of transfer equipment
• pipeline isolation arrangements
• surge protection
• containment and drainage arrangements
• fire-fighting capability.
Aim To ensure that the general layout of the facility and the equipment provided is suitable for safe
operations.
The terminal provides mooring equipment on berths that

KPI is appropriate, in size, number and location, for the sizes
of vessels using the berths.
The terminal should provide mooring bollards, bitts,
hooks or rollers/pulleys positioned and sized for the
Terminal vessels visiting the berth, together with capstans or
4.1.1 winches, as required.
Layout
BPG All mooring equipment should be designed to take into
account the maximum planned loads on the jetty,
wharf, dolphin or mooring buoy. The safe working load
(SWL) of mooring equipment should be known to the
berth operating personnel and be marked on each
mooring point.
Comments

AQAC 06
Fendering at each berth is engineered to suit the sizes of

KPI
vessels expected to use the berth.
Terminal The terminal should have documentation on site to
4.1.2 demonstrate that the design of the fenders is
Layout compatible with the range of vessel sizes and types
BPG which use the berth.
Fenders should lie within the parallel mid-body length of
the vessels expected to use the berth.
Guidance Notes:
The term fendering systems should include the fender itself, its supporting apparatus e.g. chains, wires and
related dock structure.
Ideally the fenders should be located symmetrically about the ship’s manifold. For dolphin-type berths, the
spacing between the fenders should lie within the range 25% to 40% of the ships LOA. This may vary,
especially on multi-use berths, where the positioning of the fenders may be designed in accordance with
the range of vessels using the terminal. For continuous quays, the spacing between the fenders should be
approximately 15% of the ship’s LOA.
The fender panels should be maintained in a vertical orientation by tensioning of the support chains so that
the weight of the panel is not carried by the elastomeric fender unit. The fender panels should have a
smooth rubbing face without obstructions, and proportioned such that:-
 The area of the fender panel is such that the pressure on the ship’s hull does not exceed 20
tonnes/m2. For small vessels this pressure may be increased up to 40 tonnes/m2.
 The bottom edge of the panels is positioned to prevent low freeboard vessels from catching
underneath the panel.
 The upper edge of the panel is located to prevent any protrusions (e.g. rubbing strips) on the
ship’s hull from catching on the top of the panel.
Comments

AQAC 06
KPI The terminal design includes adequate provision for access.

Safe and unobstructed access should be provided. The
needs of personnel, vehicles, emergency and security
services should be addressed.
Terminal
4.1.3 Considerations should include the need for escape
Layout BPG routes, catwalks and access towers. Where appropriate,
safe axle loads for vehicles should be determined and
details posted at the entrance to the access way.
At buoy berths, safe access should be provided for
operating personnel.
Guidance Notes:
Terminals should have procedures in place to control access to the terminal, the berths and vessels at the
berths. The security of the terminal is essential for safe operations, and the degree of implementation will
be dependent on the location and risk exposure, which may include consideration of the offshore side of
vessels, underwater and beneath the jetty, if applicable.
The perimeter of the facility should be fenced to prevent unauthorized access. The foreshore may need
fencing to prevent access or other means provided to control access to the terminal from the shore. In
addition, in some locations consideration may need to be given to monitoring the perimeter remotely
utilizing closed-circuit TV cameras.
Procedures for controlling access should be established and should address:-
 Designation and marking of areas restricted to authorized personnel.
 Pass system for controlling terminal personnel and visitors, contractors, vessel staff and visitors.
 Briefings on personnel safety and security requirements.
 Procedures to restrict, control or prohibit vehicle use.
 Search procerdures for personnel, visitors and vehicles.
Comments
The terminal is provided with an appropriate level of lighting

to ensure that all ship/shore operational and security
KPI
activities can be safely conducted during periods of
Terminal darkness.
4.1.4
Layout
In the absence of national or international engineering
BPG standards for lighting levels, lighting at all work, access
and perimeter areas should be demonstrated as being
adequate.
Guidance Notes:
Lighting levels should meet national or international engineering standards, but consideration should be
given to the following areas:-
 Jetty head working areas Stairways to elevated gantries
 Access routes Emergency escape routes
 Jetty perimeters Lighting of water around dock to detect spillages
 Boat landings Unlit vessels using the jetty (barges)
 Mooring dolphins and walkways Terminals perimeter fencing
Comments

AQAC 06
All electrical equipment at the terminal is provided in

KPI accordance with a site-specific area electrical classification
Terminal
4.1.5 plan.
Layout
BPG Drawings are available that show hazardous zones at the
berths in both plan and elevation.
Guidance Notes:
Terminals are to delineate the zones and establish the type of equipment which is to be installed within
each zone.
See appendix 2 – Definition of Hazardous Area Zones and Diagrams (ISGOTT Section 4.4 and IP Area
Classification Code for Installations Handling Flammable Liquids – July 2005 3rd Edition).
BP
Yes No BP N/A
Answer
Comments
All lifting equipment is designed to take into account the

KPI
maximum anticipated load for the intended service.
Terminal The SWL should be marked on all lifting equipment and
4.1.6
Layout should be known to the berth operating and maintenance
BPG personnel.
Records of inspections and tests should be maintained
Guidance Notes:
The equipment to be tested and examined includes:-
 Cargo hose handling cranes, derricks, davits and gantries
 Gangways and associated cranes and davits
 Cargo handling arm cranes
 Store cranes and davits
 Slings, lifting chains, delta plates, padeyes and shackles
 Chain blocks, hand winches and similar mechanical devices
 Personnel lifts and hoists
Examinations should be undertaken at intervals not exceeding one (1) year and load tests should be
conducted at intervals not exceeding five (5) years or more frequently if mandated by local/national/company
requirements.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
The terminal’s designed fire-fighting capability is suited to

KPI the size of vessels and the type and volume of product
handled.
The terminal fire-fighting capability meets legislative
requirements, accepted industry guidance or the results
of a formal risk assessment.
4.1.7 Terminal Layout Where the fire-fighting capability is based on third party
resources, these should be demonstrated to be adequate
BPG and details should be included in terminal procedures.
Means should be provided at each berth to enable ship
and shore mains to be connected, if necessary via an
international shore connection.
Fire detection and alarm systems are suited to the risk
exposure
Guidance Notes:
The equipment to be considered could consist of:-
 Fire water sources Fire water pumps (number & capabilities)
 International shore fire connection Dry powder systems
 Foam requirements (compatible with products handled)
 Foam and firewater delivery systems (e.g. monitors, hoses, hydrants, deluge)
 Portable fire extinguishers Fireman’s outfits & protective clothing
 Breathing apparatus, air supply, reserve cylinders & compressors
 Training facilities Fire-fighting tugs or fire boats
 Fire or explosion protection of essential equipment and provision of explosion proof glass in
windows of control rooms near the jetty.
See appendix 5 – Fire Protection Guidelines (ISGOTT Section 19)
BP
Yes No BP N/A
Answer
Comments

AQAC 06
There are sufficient suitable evacuation routes to meet the

KPI requirement that an alternative route is available if one is
affected by fire.
4.2.1 Terminal Layout Evacuation routes are located as far away as practicable
from high fire risk areas, or are protected.
BPG Where boats are designated as providing the secondary
means of evacuation, they are able to reach an
evacuation point no later than 15 minutes after an
emergency has been declared.
Guidance Notes:
The terminal should provide facilities and a plan which would ensure the efficient evacuation of all
personnel in the event of a serious emergency. There should be two escape routes which should not be
simultaneously affected in the event of a fire. Escape routes should be located such that in event of a fire,
at least one route provides a safe evacuation path sufficiently far from the source of probable fire to afford
personnel protection during evacuation. Id such spacing cannot be provided, the escape routes should be
protected (where practicable) by fire walls/barriers or heat shields.
Unless otherwise defined, the primary emergency escape route is the day-to-day access way from normal
work areas to shore. The secondary emergency escape route is defined as a separate access way,
preferably located at a maximum distance from the primary escape route, which leads from the normal work
areas to shore or to a safe evacuation route such as a mooring dolphin equipped with emergency ladders to
the waterline at all stages of the tide.
Normal work areas are those where a berth operator would be expected to be in during cargo transfer
operations.
BP
Yes No BP N/A
Answer
Comments
Mooring arrangement plans, based on the results of risk

KPI analysis, are provided for all berths and for all sizes of
vessels that can be moored at those berths.
4.2.2 Terminal Diagrams of minimum recommended mooring
arrangements should be made available to visiting
Layout vessels and confirmed by mooring and fendering analysis
BPG undertaken by competent persons.
For vessels greater than 16 KDWT, the mooring
arrangement should be sufficient to satisfy the criteria
contained in OCIMF's 'Mooring Equipment Guidelines'.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Arrangements exist for the release of moorings using quick

KPI
Terminal release hooks.
4.2.3
Layout Procedures should be in place for the safe operation of
BPG
quick release hooks.
Comments
Records are in place to demonstrate that the terminal’s

KPI
design case fire-fighting capability is adequate.
Terminal The full capability of the fire-fighting system is proven
4.2.4 through exercises to meet design case requirements.
Layout
BPG If tugs are used to provide fire-fighting support, records
should confirm periodic testing of their capability during
exercises.
Comments
Control rooms are designed to maintain their integrity during

KPI
Terminal an emergency situation.
4.2.5
Layout The layout and design of control rooms should take into
BPG account the blast resistance required as a result of a
formal risk assessment.
Comments

AQAC 06
Design and load calculations are available for all mooring

KPI
points.
The calculations should give the maximum permitted
loading for each mooring point and the angular limits
inside which these loadings apply. There should also be
an indication of the reduction in loadings on the mooring
points outside the angular limits for maximum loading.
Terminal Angular limits of operation are marked on the mooring
4.3.1 points.
Layout
BPG The terminal has a procedure that addresses actions
when moorings are outside the angular limits or exceed
the permitted loading.
The position and heights of capstans serving mooring
points should be considered. Capstans should be
operable in forward and reverse directions and be
capable of operation at low speed when lines are
approaching the hook.
Comments
Arrangements exist for the remote release of individual

KPI
moorings.
Where a remote release system is provided, failure of a
single component or electrical power failure should not
result in the release of mooring hooks.
Terminal
4.3.2 The design of release systems should be such that all
Layout moorings cannot be released simultaneously. Should the
BPG
system be designed for gang release, measures should
be in place to inhibit operation.
The release of the vessel should only be initiated with
the full knowledge and agreement of the vessel’s
Master.
Comments

AQAC 06
The terminal has undertaken a study to assess the use of

Terminal KPI berthing and mooring aids such as speed of approach
4.3.3 monitors, pilot positioning units, tension monitors, etc.
Layout
BPG
Guidance Notes:
Terminals should carefully consider the use of berthing aids such as, speed of approach monitors, to
minimize the risk of damage to their facilities, visiting vessels and the consequential risks of fire and
pollution.
Comments
A study has been undertaken to determine the impact of

KPI
passing traffic on vessels moored alongside.
Terminal Where passing traffic is identified as potentially
4.3.4
Layout impacting on vessels moored at the terminal, procedures
BPG should be in place that include the need for the terminal
to monitor traffic movements and, if necessary, take
precautionary action.
Comments
Emergency lighting for work areas and access routes is

KPI
Terminal available from a secondary power source.
4.4.1
Layout Secondary power sources are of an approved type and
BPG
are isolated until required.
Comments

AQAC 06
The terminal is equipped with speed of approach

KPI
equipment.
Terminal Identified personnel should be trained in the use of the
4.4.2
Layout speed of approach equipment.
BPG
Speed of approach equipment may include an indication
of the vessel’s angle of approach.
Comments
KPI Mooring line tension monitors are installed.

Load cells are calibrated in accordance with
Terminal manufacturer’s requirements.
4.4.3
Layout BPG Data is recorded by the terminal during the time
alongside.
Consideration may also be given to making the data
available onboard.
Comments
Fireproofing applications are suited to the structures to be

KPI
Terminal protected.
4.4.4 Fire proofing protection (e.g. for the berth structure and
Layout
BPG loading arm support structure) should be based on the
result of a formal risk assessment.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
4A Terminal Layout – Transfer Equipment
Aim To ensure that all transfer equipment provided at the facility is suited for the range of vessels and
products handled.
The terminal has cargo transfer equipment that is designed

and constructed in accordance with national regulatory
Terminal Layout KPI
requirements, industry standards and recognised codes of
4A.1.1 – Transfer
practices.
Equipment
BPG Details of certification confirming hose and hard arm
construction standards should be readily available
Guidance Notes:
See appendix 9
BP
Yes No BP N/A
Answer
Comments
The terminal has a means of isolating product lines in an

KPI
emergency.
The terminal should undertake a risk assessment,
addressing scenarios such as fire, explosion or damage
from impact, to determine the number, type, position and
Terminal Layout method of operation of isolation valves.
4A.1.2 – Transfer Isolation valves should be fitted at the berth manifold
Equipment area for each loading or unloading line.
BPG
Where the berth extends from the shore, an additional
isolation valve should be fitted at the shore end of each
line.
Non-return valves or other means to prevent backflow
should be fitted to cargo lines that are dedicated to
unloading service.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
The terminal has means of electrical isolation to ensure

KPI protection against electrical arcing at the manifold during
connection and disconnection of hoses or arms.
Terminal Layout Insulating flanges, or a section of non-conducting hose,
4A.1.3 – Transfer should be installed in all cargo transfer systems in
accordance with accepted industry guidance. The
Equipment insulating arrangements should be routinely tested.
BPG
The procedures should ensure that connecting flanges in
the electrically continuous hose string are supported clear
of the berth structure to prevent the insulating flange being
rendered ineffective.
Guidance Notes:
An insulating flange installed in each cargo line is the recommended means for providing electrical isolation.
Alternatively, a single length of clearly identified non-electrically conductive hose should be included within
each hose string. The insulating flange or non-electrically conductive hose should be positioned so that it
clearly isolates the ship from the shore.
Bonding cables are not an effective means of dissipating potential differences between ship and shore and
should not be used, unless required by local regulations. If this is required, an isolating switch should be
fitted and local procedures for its operation should be provided. Even if local regulations require the use of a
bonding cable, an insulating flange or a single length of electrically discontinuous hose should be fitted for
each cargo line.
See appendix 3 – Typical Insulating Flanges and Insulating Flange Testing (ISGOTT Section 17.5)
Comments
There is an acceptable system for draining the cargo transfer

KPI
lines.
Depending on cargo type, acceptable systems may
include:
• Pump back system into cargo line
Terminal Layout • drain line from arm/hose directly into sump
4A.1.4 – Transfer
• clearing with water to shore tank
Equipment BPG
• displacement with nitrogen or air, as applicable
• gravity draining back into shore cargo line or vessel’s
tank.
Procedures should ensure that vessels isolate their
manifold valves effectively to prevent mis-operation during
the line draining process.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Provisions are in place for the containment and management

KPI
of surface water, leakage and spills
Bunded areas should be sloped to a dedicated catch basin
that drains to a sump or be provided with other means of
preventing accumulation of product and avoiding overflow.
Sumps may be fitted with a level gauge and/or a high level
alarm. Procedures should address the disposal of collected
Terminal Layout residues.
4A.1.5 – Transfer Hoses and arms should be stowed within an area
Equipment BPG provided with containment.
Consideration should be given to storm/rain water
management. Exceptions to this would be wharves that
are not dedicated to the transfer of oils/ chemicals. In this
case, adequately sized drip trays should be placed under
each connection to retain any leakage.
At dedicated LPG/LNG berths, risk assessment may
determine that it is safer not to contain product spillage
BP
Yes No BP N/A
Answer
Comments
On berths that are not continuously manned during the cargo

Terminal Layout KPI transfer operation, isolation valves are motorised and
4A.2.1 – Transfer remotely operated.
Equipment
BPG
BP
Yes No BP N/A
Answer
Comments
Terminal Layout KPI The transfer system has been assessed for surge risk.
4A.2.2 – Transfer
BPG Where surge risk is identified, effective means of control
Equipment should be in place.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
An assessment has been made of the potential for pollution

Terminal Layout KPI
from individual items of terminal equipment.
4A.3.1 – Transfer
Equipment BPG Identified equipment is provided with savealls or other
suitable means of containment.
BP
Yes No BP N/A
Answer
Comments
Sump tanks are fitted with high level alarms and/or automatic
Terminal Layout KPI
pumping arrangements.
4A.3.2 – Transfer
Equipment BPG Procedures should require high level alarms and pumps to
be tested on a regular basis.
Guidance Notes:
Sumps should be fitted with a level gauge or a high level alarm. Enclosed sumps should be fitted with
venting arrangements.
BP
Yes No BP N/A
Answer
Comments
The terminal design includes an assessment of the need for

Terminal Layout KPI
installing PERCs and ERS units.
4A.4.1 – Transfer The need for PERCs or ERS systems should be formally
Equipment BPG assessed. If a system is fitted, a record of its testing and
maintenance should be available.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Element 5 – Ship/Shore Interface
Main objective
To ensure that the ship/shore interface is effectively and safely managed.
Documented procedures should address activities that, as a minimum, include the following:
• Adequacy of moorings and arrangements for their safe handling, monitoring and tending
• the provision of safe ship/shore access
• pre-cargo transfer conference procedures, including the joint completion of an industry
recommended ship/shore safety checklist (SSSCL) and its periodic re-validation
• the identification of primary and secondary means of communication with vessels
 Monitoring of environmental conditions
Aim To ensure that the ship/shore interface is effectively managed through the adoption of accepted
industry guidance and codes of practice and the implementation of terminal procedures.
The terminal provides visiting vessels with information on all

pertinent local regulations and terminal safety requirements
KPI
applicable to the safe management of the ship/shore
interface.
The information is provided in English or, alternatively, in
Ship/Shore the terminal’s working language if the vessel’s operational
5.1.1
Interface personnel understand it.
The exchange of information should be formalised and a
BPG common understanding should be agreed and evidenced.
Visiting vessels should be advised of the requirements of
the vessel in the event of a terminal emergency.
The information may be included in an information booklet.
Guidance Notes:
See appendix 10
Comments

AQAC 06
KPI The terminal procedures address mooring arrangements.

The terminal’s procedures should be aimed at ensuring the
following:
• Adequacy of moorings for each vessel, recognising
issues such as mixed moorings
• monitoring the vessel’s mooring and appropriate
Ship/Shore corrective actions
5.1.2
Interface BPG • that the vessel remains securely moored in the correct
position on the berth
• wind speeds are measured and monitored by the
terminal
• tidal and current conditions are monitored
• at exposed berths, sea conditions (waves and swells) are
monitored by the terminal.
Comments
The terminal operator has a documented procedure that

KPI
addresses safe mooring practices
The terminal procedure should consider aspects that
Ship/Shore include the safe handling of moorings, the safe operation
5.1.3 of shore mooring equipment, including mooring boats, and
Interface
BPG ship/shore communications (verbal and non-verbal) during
the mooring operation.
Procedures should cover the deployment of shore
moorings, if fitted.
Comments

AQAC 06
At terminals where vessels are berthed alongside, including

barge handling terminals, procedures ensure that safe
KPI ship/shore access is maintained throughout the vessel’s stay
alongside, the responsibility for which is jointly shared
between the terminal and the vessel.
The preferred means for access between vessel and
shore is a gangway provided by the terminal. At locations
that commonly handle vessels (including barges) that are
unable to provide a gangway due to the physical limitations
Ship/Shore of the berth or the nature of the vessel’s trade, the
5.1.4
Interface terminal should provide a shore based gangway or
alternative arrangements to ensure safe ship/shore
access.
BPG
Where the terminal does not provide a shore gangway, it
should provide space on the berth for the vessel to land its
gangway, allowing for changes in tide and vessel
freeboard.
Irrespective of whether the terminal or vessel provides the
gangway, it should be subject to inspection as part of the
continuing ship/shore safety checks throughout the
vessel’s stay at the berth.
Guidance Notes:
Some terminals may require access to be provided using a launch from the off shore side of a vessel onto a
launch station located on the jetty. If this is the case this arrangement should be inspected.
See appendix 11
Comments

AQAC 06
Terminals should have a procedure in place to ensure that a

pre-cargo transfer conference is undertaken, an industry-
KPI recommended ship/shore safety checklist (SSSCL) is
completed and that cargo transfers are conducted in
accordance with agreed procedures.
The pre-cargo transfer conference should address fully the
plans for the cargo transfer operation, including maximum
transfer rates/pressures and emergency shutdown
arrangements, which should be jointly agreed and
Ship/Shore documented.
5.1.5 Procedures should require that SSSCLs are used. It should
Interface
be ensured that personnel are trained to enable them to
properly complete the checklist.
BPG
Terminal procedures should require identified checklist
items to be re-checked at defined periods during transfer
operations.
A separate checklist should be employed for bunkering
operations.
Any activities planned by the vessel, such as engine
maintenance or underwater inspections, should be subject
to written authorisation by the terminal.
Guidance Notes:
See appendix 4 – An example of a SSSCL and Declarations (ISGOTT Section 26.3.3)
Comments

AQAC 06
Terminal procedures require the availability of both a primary

KPI and secondary means of communication with vessels at their
terminal, in an agreed common language.
The primary means of communication between the vessel
and shore should be continuously manned.
Telephone, portable VHF/UHF and radiotelephone
systems should comply with safety requirements.
Verbal communication between the vessel and a jetty may
Ship/Shore be an acceptable primary means of communication at
5.1.6 some terminals, but only in cases where both the vessel
Interface
manifold area and jetty head are permanently manned and
BPG a common language is used.
The selected system of communications together with the
necessary information on telephone numbers and channels
should be recorded on a form signed by both vessel and
shore representatives.
Where the national language is used by both terminal and
vessel it is acceptable for communications to be conducted
in that language. Where the national language is not being
used, the common language to be used should be English.
Guidance Notes:
See appendix 12
Comments
The terminal operator has a documented procedure to ensure

Ship/Shore KPI that unexpected changes in environmental conditions are
5.2.1 detected and promptly acted upon.
Interface
BPG
Comments
The communication system used between vessel and shore

KPI
is dedicated to the cargo transfer operation.
Ship/Shore
5.2.2 The communication system used should be dedicated to
Interface the cargo transfer operations and not subject to outside
BPG
interference from communications associated with other
activities within the terminal.
Comments

AQAC 06
KPI The terminal has a documented process that ensures any

mooring boats used are inspected and have all necessary
Ship/Shore
5.3.1 certificates issued by the appropriate authority
Interface
BPG Mooring boats should be inspected regularly and any noted
deficiencies should be rectified.
Comments
KPI Tide gauges and current meters are installed at the terminal.
Ship/Shore
5.3.2
Interface BPG Procedures should address the actions to be taken when
documented limits are predicted or observed.
Comments
Information from remote reading tide gauges and current

Ship/Shore KPI
5.4.1 meters is readily available at the terminal.
Interface
BPG
Comments

KPI
Ship/Shore linked ESD systems.
5.4.2
Interface ESD systems, such as those using umbilicals or telemetry,
BPG
should be considered.
Comments

AQAC 06
Element 6 – Transfer Operations
Main objective
To ensure that transfer operations are conducted safely, with the aim of minimising the potential for
adverse impact to personnel, the environment or assets.
As a minimum, the following should be documented:
• Pre-arrival inspections of the berth and equipment
• operating limits for transfer, including environmental limits
• transfer procedures
• emergency shut down procedures
• the formal exchange of material safety data sheet (MSDS) information
• means of obtaining and distributing weather forecasts
• routine verification of quantities transferred
• cargo measurement and sampling activities, including those undertaken by third party cargo
surveyors
Aim To ensure that all aspects of the transfer operation are addressed through procedures and practices to
promote safe operations
Procedures require that a systematic inspection of the berth

KPI
Transfer and equipment is undertaken prior to the arrival of a vessel.
6.1.1
Operations The results of pre-arrival inspections should be
BPG
documented.
Comments

AQAC 06
Procedures include environmental operating limits for each

berth that prescribe the thresholds for stopping transfer,
KPI
disconnecting cargo and bunker connections, removing
gangways and moving the vessel off the berth.
Transfer The limits take into account the SWL of the mooring
6.1.2 system components.
Operations
Information on environmental operating limits should be
BPG passed to the vessel during the pre- transfer conference.
Actions to be taken in the event of an electrical storm
should also be agreed.
Procedures should be in place to monitor actual and
forecasted weather, tide and current ranges.
Guidance Notes:
The limits will normally be based on ambient environmental conditions such as:-
 Wind speed and direction Wave height and period
 Current speed and direction Swell conditions
 Electrical storms River bores or ice movements
 Temperature which might affect loading or unloading
The environmental limits should define the thresholds for:-
 Manoeuvring for arrival and berthing Stopping loading or discharging
 Disconnecting cargo hoses or hard arms Summoning tug assistance
 Removing the vessel from the berth Manoeuvring for unberthing and departure
Comments
The terminal has documented safe operating procedures for

KPI the transfer activity, including the operation of associated
equipment.
The following are examples of equipment and activities
that may be addressed by procedures:
• Operation of marine loading arms, including working
envelopes and checks on their free- wheeling capability
Transfer • hoses including storage, handling and support
6.1.3
Operations • reducers
BPG • line venting, draining and purging,
connection/disconnection
• ESD systems
• anti-surge systems/pressure relief valves
• vapour management systems
• actions in the event of inert gas plant failure on a
visiting vessel.
Comments

AQAC 06
Procedures address the arrangements for emergency

KPI
shutdown and the equipment to be used.
Transfer
6.1.4 Terminal procedures require that operators know the
Operations location of the emergency shutdown button or the
BPG
communication method to be employed and any backup
system.
Guidance Notes:
Terminals should have a procedure in place which designates circumstances under which cargo operations
must be stopped immediately and describes the means of doing so.
The arrangements for emergency shutdown procedures and equipment to be used should be discussed
and agreed at the pre-cargo transfer conference.
Due regard should be given to the possible dangers associated with any emergency shutdown procedure
(e.g. pressure surges, valve closure times, marine loading arm disconnection).
Comments
Procedures address the formal exchange of information on

KPI
cargo properties.
Transfer The information should be presented in the form of
6.1.5 MSDSs.
Operations
BPG Procedures should include measures for the protection of
terminal personnel when handling cargoes containing toxic
constituents, e.g. H2S, benzene.
Comments

AQAC 06
The terminal receives frequent weather forecasts from

KPI
accurate sources and passes them to the vessels.
Transfer Changes to the original forecast should be provided to the
6.2.1
Operations vessel.
BPG
The terminal should have equipment for measuring wind
and other relevant environmental factors.
Guidance Notes:
Preferably, the marine terminal should have its own locally installed anemometer for measuring wind
speeds. Alternatively, other means may be used, such as reliance on wind reports from a reliable local
source (e.g. nearby airport or use of ship’s anemometer). Provisions should also be in place to correct the
available wind speed to the basis used in the mooring guidelines (i.e. wind elevation and gust factor).
Equipment for measuring of other environmental factors may be considered, as necessary.
Comments
The terminal has procedures for the introduction of additives

KPI
Transfer into vessel’s tanks.
6.2.2
Operations A closed system involving the injection of additives during
BPG
the loading operation is recommended.
Comments
Terminal procedures require regular cross checks of

KPI
quantities transferred between the vessel and terminal.
Transfer
6.2.3 Information should be exchanged at pre-agreed intervals.
Operations
BPG Action to be taken if discrepancies are found to exist
should be defined.
Comments

AQAC 06
Terminal procedures require ullaging and sampling operations

Transfer KPI
6.2.4 to be undertaken under ‘closed’ conditions.
Operations
BPG
Comments
Terminal staff have an understanding of the roles and

KPI
Transfer responsibilities of independent cargo surveyors
6.2.5
Operations The activities of independent cargo surveyors should be
BPG monitored to ensure that they comply with all applicable
requirements.
Comments
The results of the terminal’s pre-arrival equipment checks are

Transfer KPI
6.3.1 shared with the vessel prior to arrival.
Operations
BPG
Comments
When handling inerted vessels, the terminal undertakes

KPI
Transfer random checks of the oxygen content of vessel tanks.
6.3.2 The terminal should check that the oxygen content of
Operations
BPG vessel tanks is maintained at 8% or less by volume and
the atmosphere maintained at a positive pressure.
Comments

AQAC 06
The terminal formally monitors the efficiency of transfer

KPI
Transfer operations.
6.4.1
Operations Performance is analysed at regular intervals to identify
BPG
opportunities for improvement.
Comments
A meeting is held with the vessel’s personnel, on completion

Transfer KPI
6.4.2 of transfer operations, to discuss overall performance.
Operations
BPG
Comments

AQAC 06
Element 7 – Maintenance Management
Main objective
The integrity of the terminal and associated marine facilities is ensured through a structured programme of
maintenance and inspection.
Management should ensure that procedures and processes are in place to address:
• The development and implementation of a formal planned maintenance system that includes:
– routine inspections
– routine testing and calibration regimes
– scheduled maintenance
– identification of critical systems
– spare part inventories
– record keeping
• unplanned maintenance, defect reporting and follow-up procedures
• structural surveys at a defined frequency
• reporting and management review requirements.
Aim To ensure that terminal management optimises reliability through a formal planned maintenance
system.
The terminal has a planned maintenance, inspection, testing

KPI and defect reporting system to ensure the integrity of
equipment and systems.
The system, which may be computer based, covers all
items of terminal equipment including cargo handling,
mooring, fendering, access, safety and lifting equipment.
Maintenance The maintenance and inspection programmes are based on
7.1.1 regulatory requirements, terminal procedures,
Management
manufacturer’s recommendations and recognised industry
BPG practices.
Maintenance and inspection programmes should be
conducted by competent personnel.
Records are kept of all planned maintenance, tests and
inspections, as well as all defects and remedial
maintenance.
Comments

AQAC 06
Terminal management routinely reviews the terminal’s

KPI
Maintenance maintenance and inspection system.
7.1.2
Management The status of maintenance is routinely reported to terminal
BPG
management for review.
BP Answer yes No BP N/A
Comments
Terminal procedures require that structural surveys are

KPI undertaken as part of an integrated inspection and
maintenance programme.
The procedures should require that structural surveys are
undertaken at defined intervals or post-incident by suitably
qualified personnel.
The scheduling and conduct of structural surveys is included
Maintenance in the terminal’s maintenance procedures. In the absence of
7.1.3 other defined criteria, the interval between structural
Management
surveys should not exceed 5 years.
BPG
Selected testing of material thicknesses, particularly in the
splash zone, is carried out.
Procedures require that documented visual inspections are
undertaken of the berth superstructure above the waterline.
Inspections cover the structure of the jetty from its
superstructure down to the mudline, using divers or other
suitable means.
Guidance Notes:
Terminals berths should be structurally surveyed as part of an integrated inspection and maintenance
programme. The main focus is on operations at fixed berths, however all types of terminal are considered,
both fixed and floating, for example:
 Continuous quay
 T-Head jetty, finger pier, island berth
 SPM, CBM (MBM)
For SPM’s, guidance within the OCIMF “Single Point Mooring and Maintenance and Operations Guide”
should be used when establishing inspection and maintenance routines.
CBM’s should comply as closely as possible with the OCIMF “Single Point Mooring and Maintenance and
Operations Guide” when determining the period for underwater surveys , e.g. chains, pipelines, anchors,
hoses, PLEM (pipeline end manifold), unless local environmental conditions dictate that more frequent
checks are necessary.
Comments

AQAC 06
The terminal has procedures in place to manage the routine

KPI inspection, maintenance and calibration of measuring
equipment.
Maintenance
7.1.4 Procedures should require the routine inspection,
Management maintenance and calibration of terminal measuring
BPG equipment.
The calibration method and frequency should reflect
manufacturer’s instructions or recommendations
Comments
All maintenance of electrical equipment and systems is

Maintenance KPI
7.1.5 undertaken by qualified personnel.
Management
BPG
Guidance Notes:
Maintenance activities for equipment in hazardous areas should be undertaken under the control of a
Permit to Work System.
Comments

AQAC 06
The planned maintenance system clearly identifies ‘critical’

KPI systems and equipment, the failure of which may result in a
hazardous situation.
Maintenance
7.2.1 Management provides clear instructions on the identification
Management of critical systems, alarms and equipment.
BPG Risk assessment or hazard identification methods are
documented to support the identification of such equipment
and systems.
Guidance Notes:
Critical items of equipment should be identified and maintenance routines established. The system should
provide maintenance and inspection for equipment, including:-
 All operational equipment Pipeline systems
 Jetty structure and systems Cathodic protection
 Lifting equipment Lifesaving appliances
 Firefighting appliances Protective safety devices
 Calibration of fixed and portable gas testing instruments
 Pollution prevention equipment Communication systems
 Security systems
Manufacturer’ guidelines should be used whenever available and applicable.
Records should be kept of all planned maintenance, tests and inspections, as well as all defects and
remedial maintenance.
Operational Testing
 Emergency equipment Fire detection equipment
 Gas detection equipment Standby machinery
 Emergency machinery
Comments
The status of reported defects is tracked and routinely

Maintenance KPI
7.2.2 reviewed by management.
Management
BPG
Comments
The management of spare part inventories is appropriate for

KPI
Maintenance the terminal’s location and operation.
7.2.3
Management Vendors and suppliers are documented, together with
BPG
contact details.
Comments

AQAC 06
The terminal has a computerised planned maintenance,

Maintenance KPI
7.3.1 inspection, testing and defect reporting system.
Management
BPG
Comments
The maintenance and defect reporting system alerts the

Maintenance KPI terminal staff responsible for maintenance when it becomes
7.3.2 due.
Management
BPG
Comments
There are clear reporting requirements when critical systems,

KPI alarms or equipment become defective, or require planned or
unplanned maintenance.
Maintenance
7.3.3 Maintenance on critical equipment should follow defined
Management procedures, including a risk assessment that requires
BPG approvals at the appropriate levels of management before
the equipment is shut down.
Appropriate maintenance contractors are identified.
Comments

AQAC 06
Procedures require that any uncompleted scheduled

KPI
Maintenance maintenance is tracked.
7.3.4
Management The status of uncompleted or overdue maintenance should
BPG
be routinely reviewed by management.
Comments
The terminal has an electronic recording system for spare parts

KPI that maintains an inventory and re-orders when available spares
Maintenance
7.4.1 fall below an agreed number.
Management
BPG The system and required spare levels take account of the
criticality of equipment and manufacturers' lead times.
Comments
Proactive measures, such as vibration monitoring and the use of

Maintenance KPI
7.4.2 infrared cameras, have been adopted.
Management
BPG
Comments
The terminal has a maintenance and defect reporting

Maintenance KPI programme that tracks all outstanding maintenance and defect
7.4.3 items to closure.
Management
BPG
Comments

AQAC 06
Element 8 – Management of Change

Main objective
To establish procedures for evaluating and managing changes to operations, procedures, terminal
equipment or personnel to ensure that standards are not compromised.
The terminal should have a formal management of change procedure in place that ensures:
• Activities requiring implementation of change management processes are defined
• all temporary and permanent changes to equipment and procedures are subject to risk
assessment
• changes to roles, responsibilities and organisational structures do not adversely impact the
safety of operations
• there is an appropriate procedure in place for staff handover and familiarisation
• the process of change is fully documented and includes the reason for change
• the level of authority is defined for the approval of change
• the potential consequences of change are identified, together with any mitigation measures and
that the results are communicated to those affected by the change
• any training needs arising from changes to equipment or procedures are identified.
Aim To ensure that a management of change process is in place and operates to manage associated risks.

AQAC 06
The terminal has a documented procedure for the management

KPI
of change.
The scope of the management of change process is
identified. Examples of ‘changes’ include:
• Permanent changes to operating procedures
• temporary exceptions to normal operating procedures
• changes in throughput from design case
• replacement of equipment
• modifications to equipment
• new instrument or control settings
• the introduction of a new material
Management of • the introduction of new personnel
8.1.1
Change
BPG • changes to the roles and responsibilities of existing
personnel
• the introduction of third party contractors to the site.
All changes should comply with relevant regulations, industry
standards and equipment design specifications.
The management of change process should include work
carried out by third party contractors and service providers.
The process should ensure that any changes made are
communicated to personnel affected by the change.

Comments
Procedures require that any proposed changes to the size range

KPI of vessels handled at the terminal are subjected to
management of change processes.
Procedures require that any proposed changes to the range
of vessels using a berth take into account factors that
include:
• Displacement
Management of • length, beam and draft
8.1.2
Change • manifold arrangements
BPG • speed and angle of approach on berthing.
• position of the fenders (dolphins) relative to the vessel’s
mid- point and the available flat side
• ship/shore access arrangements
• mooring arrangements.
The procedure requires an assessment to be made when
smaller vessels are proposed as well as larger ones.
Comments

AQAC 06
Procedures require that any proposed changes to the products

Management of KPI handled at the terminal are subjected to management of
8.1.3 change processes.
Change
BPG
Comments
Where the use of any temporary equipment such as fendering

KPI is considered, procedures require a risk assessment prior to
Management of
8.1.4 implementation.
Change
BPG The risk assessment should include an analysis of the
capabilities of the proposed temporary equipment.
Comments
Procedures require that, if any certified equipment is modified

KPI or repaired, it is tested and re-certified prior to being placed
Management of
8.1.5 back in service.
Change
BPG Examples of such equipment include loading arms, cargo
hoses, electrical equipment and quick release hooks.
BP
Yes No BP N/A
Answer
Comments
Procedures require that any de-manning initiatives are

KPI
Management of subjected to the management of change process.
8.1.6
Change The process should ensure that all operational and
BPG emergency conditions can continue to be conducted in a safe
manner.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
The management of change process clearly defines the level of

KPI
Management of authority required for the approval of a change.
8.2.1
Change The terminal has a documented process that ensures
BPG authorisation for any change is given by managers and not by
the person directly involved in the change.
Comments
The procedure ensures that the documentation supporting a

change includes the reason for the change, together with a
KPI
clear understanding of the safety and environmental
Management of implications.
8.2.2
Change Any changes and the review process that led to their approval
are documented. This mechanism links with, and ties into,
BPG the document control system, so that all controlled
documentation remains up-to-date.
Management of change records are retained.
Comments
The procedure ensures that training needs arising from changes

KPI to equipment or procedures and personnel are identified and
Management of documented.
8.2.3
Change The change management process routinely identifies
BPG relevant training and handover requirements. All appropriate
personnel receive the required training within a specified
period. This is adequately documented.
Comments

AQAC 06
Modifications to the original terminal design to allow both

KPI import and export activities are subjected to management of
change procedures.
Management
8.2.4 This assumes that the original design intent of the terminal
of Change was either import or export, not both.
BPG Risk assessments should consider aspects that include
surge pressures, ESD valve timings and sequences and non-
return valve configurations.
Comments
The management of change process ensures that all temporary

KPI and permanent changes to procedures or equipment within the
terminal are subject to risk assessment.
The management of change process should include the
Management requirement for formal risk assessments, which address any
8.2.5 changes in design, manning or operation, etc.
of Change
BPG Procedures require that, for existing equipment, the
continued use of any equipment that does not meet the
equipment’s original design basis or the minimum
recommended requirements, is based on a formal risk
assessment.
Comments
The procedure ensures that drawings and other technical

KPI documents are updated following any change or modification to
terminal layout, construction or equipment.
Management
8.3.1 From the time of initial construction, a historical record is
of Change
maintained that includes all structural or technical changes
BPG made, the status of equipment, and how that status has
evolved from the original design. Document control systems
are used to initiate and control the flow of information.
Comments

AQAC 06
The procedure ensures that the potential consequences of a

KPI change are identified, together with any required risk reduction
measures.
Management Once the risks have been assessed, managers evaluate the
8.3.2 potential consequences and their likelihood of occurrence.
of Change This process helps the terminal to identify and prioritise the
BPG most effective risk reduction measures. It will also identify
residual risks that require management attention.
The system ensures that changes not carried out within the
proposed time scale are reviewed and revalidated.
Comments
The management of change system ensures that temporary

changes do not exceed the initial authorisation for scope or
KPI
time without review and re-approval by the appropriate level of
Management management.
8.3.3
of Change
The change management process makes it clear that if a
BPG proposed change is not completed within a set time frame
then the change must be reviewed, the initial hazard
observation/risk assessment revisited and re-approval sought.
Comments
There is a documented review of the consequences of all

KPI
changes to ensure objectives have been met.
Management The management of change documentation is reviewed to
8.4.1 ensure that all the changes have been carried out in
of Change accordance with the plan. Any improvements are formally
BPG
recorded. If any problems are found, the terminal has a
process to ensure that appropriate action is taken and any
issues resolved.
Comments

AQAC 06
For major changes impacting on the terminal organisation, the

management of change procedure should require a detailed
KPI
review of the impact on the organisation and on the
Management management system.
8.4.2
of Change
When organisational changes take place, those responsible
BPG for supervising or managing the function(s) undergoing
change should also be responsible for clear and explicit
reassignment of responsibilities.
Comments

AQAC 06
Element 9 – Incident Investigation and Analysis
Main objective
To ensure significant incidents, accidents and near misses are reported, investigated and followed up and
lessons are learnt, with the aim of preventing recurrence.
Management should ensure that procedures and processes are in place to adequately address factors
that include:
• The prompt reporting of all near misses, incidents and accidents
• definition of incidents and near misses that require investigation
• requirements for timely investigations
• responsibilities for reporting, authorising and conducting the investigation and initiating corrective
actions
• provision of incident investigation training
 the identification of root causes and contributing factors, including any breaches of terminal
and/or legislative requirements
• the determination of actions needed, including follow-up and close-out to reduce the risk of
recurrence
• the recording and analysis of findings to identify improvements to management systems.
Aim To ensure that established procedures for incident investigation and analysis are used to
reduce the potential for recurrence.
Incident The terminal operator has procedures that ensure prompt

KPI
9.1.1 Investigation reporting of all incidents, accidents and near misses.
and Analysis BPG Timescales for reporting to management should be defined.
BP
Yes No BP N/A
Answer
Comments
Procedures define the requirements for investigation and

KPI
analysis, including timescale for completion.
Incident
Procedure should include a process to identify those
9.1.2 Investigation incidents, accidents and near misses that require formal
and Analysis BPG investigation.
The investigation process should identify the root causes of
the incident.
Comments

AQAC 06
The investigation procedure ensures any breaches of terminal

KPI
and/or legislative requirements are identified.
Incident
Any investigation report should include reference to possible
9.1.3 Investigation breaches of terminal and/or legislative requirements when
and Analysis BPG determining root cause.
The procedure should ensure that appropriate authorities are
notified.
BP
Yes No BP N/A
Answer
Comments
Incident Persons appointed to lead incident investigations receive

KPI
9.1.4 Investigation appropriate training.
and Analysis BPG
BP
Yes No BP N/A
Answer
Comments
The person appointed to lead incident investigations is not

Incident KPI
connected with the incident.
9.2.1 Investigation The terminal operator should have access to sufficient
and Analysis BPG resources and personnel who can assist in investigation; this
may include independent contractors.
BP
Yes No BP N/A
Answer
Comments
External training in incident investigation techniques, such as

Incident KPI
root cause analysis, is provided.
9.2.2 Investigation The terminal uses third party companies to provide specific
and Analysis BPG courses in incident investigation. Knowledge from the training
courses may then be used to train other terminal personnel.
Comments

AQAC 06
The terminal operator uses the findings from investigations to

Incident KPI
reduce the risk of any recurrence.
9.2.3 Investigation
and Analysis BPG The investigation report should clearly identify corrective
actions to prevent recurrence.
BP
Yes No BP N/A
Answer
Comments
The terminal has an action plan for completing corrective actions

KPI
identified in investigation reports.
Incident
The action plan should identify the timescale for implementing
9.2.4 Investigation corrective actions.
and Analysis BPG The plan should be regularly reviewed by management to
verify that corrective actions are closed out within defined
periods.
BP
Yes No BP N/A
Answer
Comments
There is a formal process defining the requirements for incident

KPI
Incident investigation.
9.3.1 Investigation A standard methodology is used for all incident investigations.
and Analysis BPG The process includes formal risk potential analysis to identify
the level of investigation required.
Comments
The incident analysis process ensures that the lessons learnt

Incident from an incident or near miss are shared with all terminal
KPI
9.3.2 Investigation personnel and, where appropriate, other terminals within the
and Analysis company.
BPG
Comments

AQAC 06
There is a documented procedure to ensure that, where possible,

Incident KPI
practical experience in incident investigation is obtained.
9.3.3 Investigation Trained personnel are given opportunities to participate in
and Analysis BPG investigations (and practice the relevant skills) before being
expected to lead an investigation.
Comments
The terminal operator has procedures to share lessons with

Incident KPI
industry groups, where appropriate.
9.4.1 Investigation
and Analysis BPG Industry groups include professional institutes, industry
associations and equipment manufacturers.
Comments
Incident KPI Proprietary software is utilised to record and analyse incident data.
9.4.2 Investigation
BPG Personnel using proprietary software should receive appropriate
and Analysis training.
Comments

AQAC 06
Element 10 – Management of Safety, Occupational Health and Security
Main objective
To ensure that, through the provision of suitable equipment, trained personnel and adherence to
procedures, the terminal, personnel and the local community are protected against risks associated with
the terminal’s activities.
Management should ensure that procedures and processes are in place to address factors that include:
• The provision of a comprehensive safety management programme that includes:
– risk assessment processes
– permit to work systems
– site safety inspections
– site safety meetings
– provision and use of personal protective equipment
– provision and use of life saving appliances and first aid equipment
• the provision of a comprehensive occupational health programme
• the provision of a security policy that includes:
– review and assessment of security threats and controls
– the development of a security plan
– security training and exercises
– compliance with the provisions of the International Ship and Port Facility (ISPS) Code, if required
• visitor and access controls that include:
– control of ignition sources such as matches, lighters and portable electronic devices
– visitor and vehicle identification and recording
– identification of safe access routes.
Aim To ensure that the risks to safety and health associated with the terminal’s activities are identified and
controlled by the development and implementation of appropriate procedures.

AQAC 06
The terminal has a comprehensive system for the management of

KPI
health and safety.
The system includes the identification of hazards and the
required controls through risk assessment and includes the
need for permit to work systems.
Non-routine activities, such as diving, should be subjected to
Management specific risk assessment.
of Safety,
Procedures require periodic reviews to be undertaken of the
10.1.1 Occupational terminal facilities and operations to identify additional potential
Health and BPG hazards and the need for revised risk assessments.
Security Provisions contained in recognised industry guidance on the
controls needed for the use of portable electrical and electronic
equipment are understood and implemented by the terminal.
Controls address vehicle access and their movement within the
terminal.
Notices should be displayed to advise personnel of important
safety related information.
Comments
Management KPI Site safety inspections are carried out.

of Safety,
10.1.2 Occupational Inspections address safe work practices and standards of
BPG housekeeping.
Health and
Security
Comments

AQAC 06
The terminal has procedures in place to identify risks to health

KPI
and to protect personnel against them.
The terminal provides all personnel working on site with
protection against hazards that may include the following:
• Harmful/toxic vapours
Management • harmful/toxic liquids
of Safety, • physical injury
10.1.3 Occupational • noise and vibration
Health and BPG • risk of drowning
Security
• extremes of temperature
• dust (particulates)
• cryogenic liquids.
MSDSs are available for all products and chemicals handled
and used at the terminal. Relevant MSDSs are provided to
vessels loading at the terminal.
Comments
Procedures are in place to ensure that appropriate PPE is

Management KPI
provided and its use enforced.
of Safety,
Procedures include the equipment provided and the
10.1.4 Occupational expectation of its use including use by third party contractors
Health and BPG such as mooring gangs, cargo surveyors, visitors, etc.
Security Areas where personal flotation aids must be worn have been
identified.
Comments
Management of The terminal provides first aid and life-saving equipment suitable
KPI
Safety, for the activities and manning of the facility.
10.1.5 Occupational The equipment is accessible in clearly marked locations and
Health and BPG maintained in good condition.
Security
Comments

AQAC 06
Management Terminal managers undertake regular site visits to monitor safety

KPI
of Safety, standards.
10.2.1 Occupational Records of these visits are maintained within the terminal.
Health and BPG
Security
Comments
Management KPI A record of all valid/current risk assessments is maintained.

of Safety,
10.2.2 Occupational
Health and BPG
Security
Comments
There is a documented system of safety meetings within the

Management KPI
of Safety, terminal.
10.2.3 Occupational The scope of these meetings includes work team safety
Health and briefings and pre-task safety discussions.
BPG
Security Occupational health topics are a permanent agenda item for
all terminal safety meetings.
Comments
Management Terminal management regularly reviews the validity of risk

of Safety, KPI assessments and the effectiveness of associated controls such
10.3.1 Occupational as permits to work.
Health and
BPG
Security
Comments

AQAC 06
Terminal procedures include a documented risk assessment

KPI process to systematically identify potential hazards and manage
Management
operational risks associated with non-routine activities.
of Safety,
10.3.2 Occupational Management ensures that there are procedures that require a
risk assessment to be conducted on any hazards associated
Health and with non-routine repairs (following equipment breakdown or
BPG
Security arising from the potential for breakdown) or other potentially
hazardous operations. This should include the identification of
risks to health.
Comments
Management There is a system in place for terminal staff to communicate

KPI
of Safety, ideas for improving safety to management.
10.3.3 Occupational Terminal management actively encourages personnel to
Health and BPG submit safety related ideas.
Security
Comments
Management of The terminal management establishes and supports proactive

KPI
Safety, safety campaigns.
10.3.4 Occupational Campaigns encourage a strong safety culture within the
Health and BPG terminal.
Security
Comments

AQAC 06
Management of There is a procedure in place to ensure that important safety

Safety, KPI information is communicated to all personnel and relevant
10.3.5 Occupational third parties.
Health and Examples of communication include safety alerts, safety
BPG
Security bulletins, email or internet communication.
Comments
Management of The terminal has an active and comprehensive safety system

Safety, KPI designed to deliver a high level of safety performance in
10.4.1 Occupational accordance with a published safety policy.
Health and There is evidence of a positive safety culture that is
BPG
Security supported by each individual in the workforce.
Comments
Routine safety information is periodically provided to all

KPI
terminal personnel and relevant third parties.
Examples of periodic safety information include:
Management of
• Details of past accidents/incidents
Safety,
10.4.2 Occupational • analysis of any lost time incidents
Health and BPG • potential for injury from near misses
Security • actions taken to prevent recurrence
• information of incidents/accidents from industry sources.
Terminal personnel should be encouraged to submit
information for inclusion in the periodic communication.
Comments

AQAC 06
Management of KPI The terminal implements health awareness campaigns.

Safety,
Practical support for health awareness may include advice on
10.4.3 Occupational working under extremes of temperature or humidity or other
Health and BPG adverse environmental conditions.
Security The terminal encourages a healthy diet and regular exercise.
Comments
Management of The terminal undertakes area health risk assessments on a

KPI
Safety, regular basis.
10.4.4 Occupational Monitoring of physical hazards such as noise levels, making
Health and BPG inventories and evaluating the use of hazardous materials
and assessing human factors is carried out on a regular
Security basis and fully documented.
Comments
10A Security Management Including Visitor Controls
Aim To ensure that policies and procedures prevent the security of the terminal from being compromised.
KPI The terminal has a security policy in place.

Security Procedures to control access to the terminal, the berths and
Management vessels at the berths are documented.
10A.1.1
Including Visitor BPG Controls should also address the seaward boundary of the
Controls terminal and the control of unauthorised craft.
Details of arrangements and controls are contained within
the terminal handbook.
Comments

AQAC 06
Terminal procedures clearly define the requirements for

Security KPI
visitors, storing and repairs.
Management
10A.1.2 Terminal procedures should clearly state requirements and
Including Visitor restrictions for visitors, storing and repairs while alongside
BPG
Controls and should include the need for vessels to advise their
requirements prior to arrival.
Comments
The terminal has a security plan with procedures to address all

Security
KPI security aspects identified from a security assessment of the
Management
10A.1.3 facility.
Including Visitor
Controls BPG Where applicable, the security plan should conform with the
requirements of the ISPS Code.
Comments
Security Terminal management has confirmed that, where necessary,

Management KPI the contracting Government has advised the IMO that it has an
10A.1.4 approved security plan.
Including Visitor
Controls BPG
Comments
Security Access controls include the requirement to record details of all

KPI
Management visitors to the terminal.
10A.2.1
Including Visitor Procedures should include pre-notification and identification
BPG
Controls requirements
Comments

AQAC 06
Security Procedures address the control and use of portable electronic

KPI
Management devices and other potential ignition sources by visitors.
10A.2.2 The use of devices such as phones, pagers and cameras is
Including
BPG prohibited or measures are in place to effectively control
Visitor Controls
associated risks (e.g. intrinsically safe equipment).
Comments
KPI Safe access routes are clearly defined within the terminal.
Security
Management Controls for pedestrians and vehicles should be indicated,
10A.2.3 including safe parking arrangements.
Including BPG
Visitor Controls Consideration should be given to the need to escort or
transport visitors through the terminal.
Comments
Procedures require that the terminal’s security plan is

Security KPI periodically exercised, reviewed, updated or amended to
Management ensure its continued effectiveness.
10A.2.4
Including
Exercises should be conducted on a regular basis to ensure
Visitor Controls BPG that the plan is effective and is updated where lessons are
learnt.
Comments
Security Visitor controls are supported by the issue of passes by the

KPI
Management terminal.
10A.3.1
Including
BPG
Visitor Controls
Comments

AQAC 06
Security Surveillance and detection equipment is used to enhance

KPI
Management terminal security.
10A.3.2
Including Surveillance and detection equipment may include CCTV,
BPG
Visitor Controls infrared monitors, movement detectors and breathalysers.
Comments
Security Procedures and controls are established to prevent

KPI
Management unauthorised materials and substances entering the terminal.
10A.3.3
Including This may include random checks for the presence of drugs,
BPG
Visitor Controls alcohol and weaponry.
Comments
Security Periodic exercises of the security plan involve third parties that
KPI
Management may include vessel personnel.
10A.4.1
Including
BPG
Visitor Controls
Comments
Security Independent security assessments of the terminal are

KPI
Management undertaken periodically.
10A.4.2
Including
BPG
Visitor Controls
Comments

AQAC 06
Element 11 – Environmental Protection
Main objective
To ensure policies and procedures are in place to minimise any potential adverse impact on the
environment.
Management should ensure that the following are in place:
• An environmental policy
• a procedure for the identification and control of all potential sources of pollution
• a waste management plan that includes procedures for the control of waste and harmful emissions
• identification of disposal options for vessel generated waste.
Aim To ensure the identification, assessment and control of potential sources of environmental pollution.
An environmental policy has been developed, signed by

KPI management and made available to all employees and
Environmental
11.1.1 contractors.
Protection
BPG The terminal policy should include a target of zero
environmental incidents.
Comments
The terminal has procedures in place for the treatment or

Environmental KPI control of terminal generated waste and, if appropriate, the
11.1.2 mitigation of harmful emissions.
Protection
BPG
Comments

AQAC 06
Vessels are advised details of any available disposal facilities

11.1.3 Environmental KPI
at the terminal or elsewhere within the port.
Protection
BPG
Comments
All sources of environmental pollution attributable to terminal

KPI
11.2.1 Environmental activities have been identified and documented.
Protection These sources may include oil, sewage, ballast and cooling
BPG water, garbage, volatile organic compounds (VOCs), funnel
emissions and noise.
Comments
KPI The terminal has an approved waste management plan.

11.2.2 Environmental
Protection BPG The plan covers the handling and disposal of garbage and as
appropriate, oil, oil mixtures and noxious liquid substances.
Comments
The terminal facilitates the disposal of garbage and other

KPI
11.2.3 Environmental waste from visiting vessels.
Protection The terminal has identified suitable approved contractors
BPG
for the disposal of vessel-generated wastes.
Comments

AQAC 06
The terminal has clearly assigned management responsibility

KPI
11.3.1 Environmental for each environmental issue.
Protection Responsibility for environmental performance is assigned to
BPG
an appropriate person within the terminal management.
Comments
The terminal can demonstrate that measures are being taken

11.3.2 Environmental KPI
to comply with known future regulations and legislation.
Protection
BPG
Comments
11.3.3 Environmental KPI The terminal accepts garbage and waste from visiting vessels.
Protection BPG
Comments
The terminal has procedures in place for the controlled

KPI
11.3.4 Environmental disposal of redundant contaminated equipment.
Protection Redundant equipment may include contaminated hoses,
BPG
gaskets and ropes.
Comments

AQAC 06
The terminal has an environmental action plan that includes

KPI
11.4.1 Environmental pollutant reduction targets.
Protection All sources of pollution should be monitored and measured.
BPG The plan may include certification to a national or
international standard, such as ISO 14001.
Comments
The terminal is proactive in identifying emerging requirements

KPI
11.4.2 Environmental and initiatives related to environmental protection.
Protection Examples include vapour recovery, optimisation of vessel
BPG scheduling (‘virtual arrival’) and use of shore power (‘cold
ironing’).
Comments
11.4.3 Environmental KPI The terminal uses biodegradable hydraulic oils in systems.
Protection BPG
Comments
The terminal utilises the latest technology for the early

KPI
11.4.4 Environmental detection of spills.
Protection Technology could, for example, include radar, infrared or
BPG
electromagnetic absorption detectors.
Comments

AQAC 06
Element 12 – Emergency Preparedness
Main objective
To ensure that emergency plans are in place that address all credible scenarios.
Management should ensure that the following plans are in place:
• Emergency response plan, which includes all credible scenarios
• spill response plan, which includes details of the terminal’s Tier 1 capability and links to local,
national and regional plans
• emergency evacuation plan, which includes the means of evacuation from normal work areas
for both shore-based and vessel personnel.
These plans should be periodically reviewed to ensure that their content is up-to-date.
There should be a programme of exercises in place to verify the effectiveness of the plans. Lessons
learnt should be identified, documented and fed back into the plan review process.
The terminal’s training programme should include emergency response activities.
Aim To ensure emergency plans and a schedule of exercises are in place to address all credible scenarios.
There are comprehensive and up-to-date emergency plans

KPI
that are specific to the terminal.
The emergency plans should include the following
elements:
• Emergency management structure for the terminal
• linking arrangements with national authorities, local
12.1.1 administration, local emergency services
Emergency
Preparedness • identification of roles, responsibilities and training
BPG requirements of personnel, including alternates
• contact details
• resource information
• an exercise programme.
The plans should be supported by formal arrangements to
facilitate the use of external resources in an emergency and
should include their contact details.
Comments

AQAC 06
The emergency response plan addresses the full range of

KPI emergency scenarios and anticipated environmental
conditions.
Scenarios within the emergency response plan are based on
formal risk assessment and may include:
• Fire and explosion at the terminal or a vessel
12.1.2 Emergency • major escape of flammable and or toxic vapours
Preparedness
• vessel grounding, collision or allision
BPG
• vessel breaking out from berths
• major port accidents with vessels, tugs, ferries, etc.
• meteorological hazards, e.g. hurricanes, cyclones
• security breaches including terrorist activities
• earthquakes, tidal waves, tsunamis.
Guidance Notes:
The emergency response plan need not include specific information on how to physically combat an
emergency, but should be focused on people, equipment, organization and communications.
Comments
KPI The terminal has an emergency evacuation plan.

The critical elements of the emergency evacuation plan
12.1.3 Emergency include organisation, control, communications and the
resources needed to put the plan into operation.
Preparedness BPG Evacuation arrangements should take into account a vessel
alongside the terminal and its content should be discussed
and agreed with the Masters of vessels visiting the
terminal.
Guidance Notes:
See appendix 13
Comments

AQAC 06
KPI The terminal has a spill response plan.

Where applicable, the spill response plan has been
12.1.4 Emergency developed in accordance with the IPIECA 'Guide to
Preparedness Contingency Planning for Oil Spills on Water.'
BPG
The terminal’s spill response plan links to local, national and
regional plans and is in accordance with government or
other competent authority requirements.
Guidance Notes:
The plan should include sections that address response strategy, operations and data directions and as a
minimum, the plan should include:-
 Identification of an owner responsible for the plan
 Document control section which identifies copy holders and revisions
 Precise scope, including operations, type of pollutants and a map of the geographic area
 Description of the response strategy for the Tier 1 response to cover all the relevant pollution types
 Identification of the spill response organization
 Spill risk assessment section that lists all credible spill scenarios
 Definitions of a Tier 1, 2 and 3 spills
 Action check list for members of the oil spill response organization
 Health and safety guidance for spill situations
 Spill size assessment guide
 Reporting procedures required by the company/authorities
 Notification section including contact details
 Inventory of Tier 1 clean-up resources
 Location of Tier 2 and 3 clean-up resources
 Reference to location of Hydrographic charts and Sensitivity maps for the scope of the plan
Comments
KPI The terminal is equipped to respond to a Tier 1 spill.

The inventory of response equipment is consistent with
12.1.5 Emergency the equipment referenced in the spill response plan.
Preparedness BPG Where applicable, MSDSs should be available for each
different type of dispersant product.
Procedures should ensure that all response equipment is
ready for immediate use.
Guidance Notes:
See appendix 6 – Definition of Oil Spill Response Tiers (IPIECA – A Guide to Contingency Planning for Oil
Spills on Water – 2nd Edition – March 2000)
Comments

AQAC 06
KPI Exercises of the plans are undertaken on a routine basis.

12.1.6 Emergency Exercises address all aspects and locations of potential
Preparedness incidents including fire, spills and emergency evacuations.
BPG
The outcomes of emergency exercises are recorded and
reviewed.
Comments
There is a formal documented programme of spill response

KPI
exercises for oil, chemical or gas, as appropriate.
The programme includes notifications, table-top exercises
12.2.1 Emergency and equipment deployment.
Preparedness The results of exercises are documented to identify any
BPG required follow-up actions and these are effectively closed
out.
The terminal maintains records of participants who have
been involved in emergency exercises.
Comments
Notification procedures and communication links for rapidly

KPI alerting the emergency response team are tested through
12.2.2 Emergency
exercise.
Preparedness
BPG The system should ensure there is 24 hour cover that takes
account of holidays and work related travel arrangements
Comments

AQAC 06
The results of emergency exercises are documented and

KPI
12.2.3 Emergency analysed to identify lessons learnt.
Preparedness Lessons learnt are fed back into the planning process and
BPG
emergency plans are updated.
Comments
12.2.4 Emergency KPI Alternative members are included in planned exercises

Preparedness BPG
Comments
Exercises are used to evaluate the additional training needs of

KPI
12.3.1 Emergency individual employees.
Preparedness Individual training needs are established as part of the
BPG
exercise review process.
Comments
The terminal has a designated emergency response control

KPI
facility.
12.3.2 Emergency
This may include a dedicated incident room with facilities
Preparedness such as fax and phone connections, computer network
BPG
points, a whiteboard, satellite or cable television and video,
where applicable.
Comments

AQAC 06
KPI The terminal participates in local and/or national spill exercises.

12.3.3 Emergency
Preparedness Spill exercises should test Tier 2 and 3 response
BPG arrangements and may involve the terminal participating in
the exercises of other facilities within the area.
Comments
Emergency plans include processes for interacting with the

12.3.4 Emergency KPI
media.
Preparedness
BPG
Comments
An emergency exercise involving a visiting vessel is carried

KPI
12.3.5 Emergency out periodically.
Preparedness The exercise should also involve third parties and appropriate
BPG
authorities.
Comments
KPI Incident scenarios for exercises fully test the emergency plans.
Exercises should provide a comprehensive test of all
12.4.1 Emergency personnel, equipment, communication and mobilisation
Preparedness systems.
BPG
The exercises should include the participation of a significant
number of individuals and may involve role players
representing casualties, media interests, lobbyists, etc.
Comments

AQAC 06
Designated, authorised terminal personnel receive media

12.4.2 Emergency KPI training to ensure accuracy and control of media releases
Preparedness during an emergency.
BPG
Comments

AQAC 06
Element 13 Management System Review
Main objective
To ensure that a formal internal audit programme of the management system is in place to verify its
effectiveness and promote continuous improvement.
The management system review process should include:
• A formal audit plan that addresses the management of all terminal activities
• the provision of a standardised audit format and process
• training and/or qualification requirements for auditors
• monitoring of audit findings to close-out
• management review of findings.
Aim To ensure that a structured process is used to verify the effectiveness of the management system.
The terminal has a procedure in place that addresses internal

KPI
audit requirements.
The audit procedure covers the key steps in the process,
including:
Management
13.1.1 • The structure of the audit team
System
Review BPG • the need to establish audit scope
• the requirement for audit results to be reported to
management as soon as possible
• procedures for the timely close-out of observed
deficiencies.
Comments
Management KPI An internal audit plan is in place.

13.1.2
System
BPG The plan should ensure that the management of all terminal
Review activities is audited on a periodic basis.
Comments

AQAC 06
Management KPI All auditors have received formal audit training.

13.1.3
System
BPG Leaders of the audit team should have experience in
Review conducting audits.
Comments
Management review and monitor the effectiveness of the

Management KPI
13.1.4 audit close-out process.
System
Review BPG Management should ensure that sufficient resources are
allocated and, if required, use external support.
Comments
KPI A standard audit format is used.

Management
13.2.1
System The standard format includes appropriate terminal and
Review BPG regulatory requirements and measures the level of
compliance. Comments and observations are recorded.
Comments
KPI Audits are performed in line with the audit plan.

Management
13.2.2
System Where significant delay to planned activities has occurred,
Review BPG measures are taken to bring performance back into line with
the plan.
Comments

AQAC 06
Management sets an internal performance standard for the

Management KPI time taken from completing the audit to producing and
13.2.3
System distributing the report.
Review
BPG
Comments
The terminal has a system that clearly demonstrates the

KPI
Management status of recorded deficiencies through to close-out.
13.3.1
System The results of audits are recorded and deficiencies tracked
Review BPG to ensure timely close-out. Regular checks are made on the
status of items. Deficiencies or defects not corrected to
the satisfaction of terminal management will remain ‘open’.
Comments
Management The process alerts terminal management when audit findings

13.3.2 KPI
System are not closed out within a defined period.
Review BPG
Comments
Information from the analysis of management audits is fed

KPI
Management into a continuous improvement process.
13.4.1
System Managers review the results from the analysis to identify
Review BPG potential weaknesses in the terminal’s management
system. Improvements to the management system are fed
into the continuous improvement process.
Comments

AQAC 06
Terminal management identifies trends by reviewing formal

Management KPI
13.4.2 analysis of audit results.
System
Review BPG The results of audits may be captured in a computer
database to identify common trends.
Comments

AQAC 06
Element 14 – Operations at Buoy Moorings (Supplementary)
Main objective
To establish planning, operational practices and procedures that ensure the safety of operations at buoy
moorings.
In addition to the guidance included in other elements, the following should be addressed:
• Compliance with established standards and accepted industry guidance for operations at buoy
moorings
• the compatibility of the operational area of the terminal with the size and type of vessels handled
and their manoeuvring characteristics
• communication arrangements relative to the offshore location
• the suitability and capability of support craft
• for single buoy moorings (SBMs), the monitoring of vessel position in relation to the buoy.
Aim To ensure appropriate procedures are established for the safety of operations at buoy moorings.
A terminal operating a buoy mooring (single or multi-buoy)

KPI has procedures in place to ensure compliance with
established practices for operations and maintenance
The terminal complies with accepted industry guidance
that address aspects of operation that include:
• Safe operational practices
Operations at
14.1.1 • mooring equipment
Buoy
Moorings • hose management procedures
BPG • integrity of mooring leg components of buoy(s)
• integrity of buoys and topside equipment
• provision of spares.
The guidance detailed elsewhere in this document should
apply to terminals operating a buoy mooring, where
appropriate.
Comments

AQAC 06
There is adequate manoeuvring area and water depth at the

KPI location of the buoy mooring to allow safe operation of
vessels at all stages of the tide.
Operations at
14.1.2 The berth location (manoeuvring area, turning circle, depth
Buoy of water) should be suitable for the size of vessels using
Moorings the berth.
BPG
The monitoring and control of local traffic operating in the
vicinity of the berth should be considered in terminal
operating procedures.
Comments
Procedures define how effective communication is

KPI maintained between the terminal control room, workboats,
tank farm, mooring Masters and tanker.
Operations at Effective means of communication should be in place and
14.1.3
Buoy include a secondary means.
Moorings The secondary means of communication should be clearly
BPG
defined, understood and regularly tested.
Procedures should include arrangements for stopping
cargo transfer in an emergency.
Comments
Support craft and, if required, tugs are of sufficient size and

Operations at KPI
14.1.4 number.
Buoy
Moorings BPG The facility should be serviced by support craft that are of
a design and capability suited to the needs of the terminal.
Comments

AQAC 06
Hawser tension and angle is visually monitored throughout

Operations at KPI
14.1.5 the transfer operation.
Buoy
Moorings BPG A deck watch, or equivalent (CCTV ), should be in place to
monitor the mooring hawser(s).
Comments
Procedures are in place to prevent a tanker over- running the

Operations at KPI
14.1.6 buoy or hose string.
Buoy
Moorings BPG The requirement and use of a hold back tug should be risk
assessed.
Comments
Requirements for non-routine activities involving visiting

Operations at KPI
14.2.1 vessels are clearly established prior to vessel nomination.
Buoy
Moorings BPG Non-routine activities could include the need to clear hoses
with water for maintenance purposes.
Comments
The exposure of personnel to potential hazards when

Operations at KPI handling mooring lines on buoys has been formally risk
14.2.2
Buoy assessed.
Moorings
BPG
Comments

AQAC 06
Operations at Hawser tension is monitored by the use of remote reading

14.3.1 KPI
Buoy tension monitors.
Moorings BPG
BP
Yes No BP N/A
Answer
Comments
Consideration has been given to the use of cargo transfer

Operations at KPI equipment that may provide improved environmental
14.4.1
Buoy protection.
Moorings Transfer equipment may include double carcass hoses and
BPG
marine break away couplings.
Comments

AQAC 06
Element 15 – Terminals Impacted by Ice or Severe Sub-Zero

Air Temperatures (Supplementary)
Main objective
Management should ensure the safety of operations at terminals impacted by ice or severe sub-zero
air temperatures.
In addition to the guidance included in other elements, the following should be addressed:
• Plans, procedures and the provision of equipment should address the specific hazards associated
with the operating environment
• personnel should be trained and equipped to work in the anticipated conditions
• the suitability of fire-fighting, life-saving and first aid equipment
• requirements for the selection of vessels suited for operating in the anticipated conditions
• scheduling requirements taking into account the limitations posed by environmental conditions and
the availability of appropriate support craft
• ice forecasting and surveillance procedures
• emergency and spill response procedures appropriate for the anticipated conditions.
Aim Procedures are in place that address issues associated with operations at terminals that are
impacted by ice or severe sub-zero air temperatures.
Terminals The terminal has procedures in place that address ice

Impacted by KPI management and the specific hazards and requirements
15.1.1 associated with operating in severe sub-zero temperatures
Ice or Severe
Sub-Zero Air The terminal operating manual includes safety and
BPG operational procedures related to operating in severe cold
Temperatures
weather and ice conditions.
Comments

AQAC 06
The terminal is provided with equipment that is suitable for

KPI
operation in anticipated environmental conditions.
Terminals For example, the terminal provides transfer, fire-fighting,
Impacted by lifesaving and first aid equipment suitable for use in severe
15.1.2 sub-zero temperatures and ice conditions.
Ice or Severe
Sub-Zero Air BPG This should also include specific equipment/machinery
designated for removal of excessive ice and snow
Temperatures accumulation, that is maintained available and ready for use.
Support craft should be suitable for operation in the
anticipated conditions.
Comments
Terminals Procedures require the selection of vessels suited for

KPI
Impacted by operating in the anticipated environmental conditions.
15.1.3
Ice or Severe Terminal requirements for vessel Ice Class notation,
Sub-Zero Air BPG propulsion power and winterisation notation are specified.
Temperatures
Comments
Terminal procedures require that personnel are trained

Terminals KPI and equipped to cope with the anticipated environmental
Impacted by conditions.
15.1.4
Ice or Severe
The terminal has procedures in place to protect personnel
Sub-Zero Air against risks to their health in severe sub-zero temperatures
BPG
Temperatures and ice conditions, including the provision of appropriate
PPE.
Comments

AQAC 06
The terminal’s spill response plan and the emergency response

KPI plan ensure that due account is taken of issues associated with
Terminals operations in ice and/or severe sub-zero temperatures
Impacted by A spill response plan is developed for various scenarios
15.1.5 while operating in ice condition.
Ice or Severe
Sub-Zero Air The pollution response equipment is located in accordance
BPG with the plan with the appropriate weather protection.
Temperatures
Emergency exercises are carried out in icy conditions to
determine the effectiveness of the emergency response
plan.
Comments
Terminals The terminal has ready access to up-to-date weather and ice
KPI
Impacted by forecasts.
15.1.6
Ice or Severe Information on actual and forecasted conditions should be
Sub-Zero Air BPG passed to vessels pre-arrival and throughout the vessel’s
Temperatures stay at the terminal.
Comments
The terminal has a system in place to verify the effectiveness

Terminals KPI
of its ice management plan and related operating procedures.
Impacted by
15.2.1 The ice management plan is regularly reviewed and
Ice or Severe maintained up-to-date to reflect knowledge and experience
Sub-Zero Air BPG gained at the location. A responsible person is designated for
Temperatures the implementation of the procedures outlined in the ice
management plan.
Comments

AQAC 06
Terminals The terminal procedure of scheduling arrival and

Impacted by KPI departure of tankers takes into account ice conditions and
15.2.2 severe sub-zero temperatures to avoid besetting.
Ice or Severe
Sub-Zero Air The terminal operator’s procedures should ensure that the
BPG arrival of tankers is scheduled and includes allowance for early
Temperatures
departure of the tanker if a danger of besetting arises
BP
Yes No BP N/A
Answer
Comments
Regular inspections of all safety related systems exposed to

KPI extreme temperatures are undertaken to ensure their ready
Terminals availability.
Impacted by A written procedure, accompanied by a checklist, is in place
15.2.3
Ice or Severe for the regular inspections of all safety related systems during
Sub-Zero Air the exposure to extreme temperatures to ensure the
BPG effectiveness of the precautions being taken.
Temperatures
Adequate arrangements are in place to prevent ice formation
inside pipes, nozzles, hoses and valves of the fire
extinguishing system.
BP
Yes No BP N/A
Answer
Comments
Terminals The terminal has access to an ice detection system to facilitate

Impacted by KPI the identification and tracking of all potentially hazardous ice
15.3.1 features or ice situations.
Ice or Severe
Sub-Zero Air The ice detection system provides an adequate ice detection
BPG and forecasting capability for the expected ranges of
Temperatures
environmental conditions and visibility.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Terminals The terminal has access to resources for conducting icebreaker

KPI
Impacted by escort navigation.
15.3.2
Ice or Severe Records include ice conditions, vessel performance including
Sub-Zero Air BPG tugs, safe speeds and distances. Performance data is
Temperatures routinely reviewed and procedures updated.
BP
Yes No BP N/A
Answer
Comments
Terminals The terminal maintains records of ice operational experience

KPI
Impacted by for use when evaluating performance.
15.3.3
Ice or Severe Records include ice conditions, vessel performance including
Sub-Zero Air BPG tugs, safe speeds and distances. Performance data is
Temperatures routinely reviewed and procedures updated.
BP
Yes No BP N/A
Answer
Comments
Terminals Terminal procedures specify requirements necessary for safe

Impacted by KPI navigation in the approaches to the terminal and mooring in ice
15.3.4 conditions.
Ice or Severe
Sub-Zero Air Approach routes to the terminal should be risk assessed to
BPG identify potential hazards, including the risk of besetment,
Temperatures
and vessels advised accordingly.
BP
Yes No BP N/A
Answer
Comments
Terminals The terminal actively shares operating experience with other

KPI
Impacted by terminals operating in similar conditions.
15.4.1
Ice or Severe
Sub-Zero Air BPG
Temperatures
BP
Yes No BP N/A
Answer
Comments

AQAC 06
Site Visit Checklist
The terminal provides mooring equipment on berths that is

KPI appropriate, in size, number and location, for the sizes of
vessels using the berths.
The terminal should provide mooring bollards, bitts, hooks or
Terminal rollers/pulleys positioned and sized for the vessels visiting the
4.1.1 Layout - berth, together with capstans or winches, as required.
General All mooring equipment should be designed to take into account
BPG
the maximum planned loads on the jetty, wharf, dolphin or
mooring buoy. The safe working load (SWL) of mooring
equipment should be known to the berth operating personnel
and be marked on each mooring point.
BP
Yes No BP N/A
Answer
Comments
Fendering at each berth is engineered to suit the sizes of

KPI
Terminal The terminal should have documentation on site to
4.1.2 Layout - demonstrate that the design of the fenders is compatible
General with the range of vessel sizes and types which use the
BPG berth.
Fenders should lie within the parallel mid-body length of the
BP
Yes No BP N/A
Answer
Comments

AQAC 06
KPI The terminal design includes adequate provision for access.

Safe and unobstructed access should be provided. The
needs of personnel, vehicles, emergency and security
Terminal services should be addressed.
4.1.3 Layout - Considerations should include the need for escape routes,
General BPG catwalks and access towers. Where appropriate, safe axle
loads for vehicles should be determined and details posted
at the entrance to the access way.
At buoy berths, safe access should be provided for operating
personnel.
BP
Yes No BP N/A
Answer
Comments
The terminal is provided with an appropriate level of lighting to

KPI ensure that all ship/shore operational and security activities can
Terminal be safely conducted during periods of darkness.
4.1.4 Layout -
In the absence of national or international engineering
General standards for lighting levels, lighting at all work, access and
BPG
perimeter areas should be demonstrated as being
adequate.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
All electrical equipment at the terminal is provided in accordance

Terminal KPI
with a site-specific area electrical classification plan.
4.1.5 Layout -
General BPG Drawings are available that show hazardous zones at the
berths in both plan and elevation.
BP
Yes No BP N/A
Answer
Comments
All lifting equipment is designed to take into account the

KPI
Terminal maximum anticipated load for the intended service.
4.1.6 Layout - The SWL should be marked on all lifting equipment and
General should be known to the berth operating and maintenance
BPG personnel.
Records of inspections and tests should be maintained.
BP
Yes No BP N/A
Answer
Comments

AQAC 06
The terminal’s designed fire-fighting capability is suited to the

KPI
size of vessels and the type and volume of product handled.
The terminal fire-fighting capability meets legislative
requirements, accepted industry guidance or the results of a
formal risk assessment.
Terminal
Where the fire-fighting capability is based on third party
4.1.7 Layout - resources, these should be demonstrated to be adequate
General BPG and details should be included in terminal procedures.
Means should be provided at each berth to enable ship and
shore mains to be connected, if necessary via an
international shore connection.
Fire detection and alarm systems are suited to the risk
exposure.
Comments
There are sufficient suitable evacuation routes to meet the

KPI requirement that an alternative route is available if one is
affected by fire.
Terminal
4.2.1 Layout - Evacuation routes are located as far away as practicable
from high fire risk areas, or are protected.
General
BPG Where boats are designated as providing the secondary
means of evacuation, they are able to reach an evacuation
point no later than 15 minutes after an emergency has been
declared.
Comments

AQAC 06
KPI Arrangements exist for the release of moorings using quick

Terminal
release hooks.
4.2.3 Layout -
General BPG Procedures should be in place for the safe operation of quick
release hooks.
Comments
Control rooms are designed to maintain their integrity during an

Terminal KPI
emergency situation.
4.2.5 Layout - The layout and design of control rooms should take into
General BPG account the blast resistance required as a result of a formal
risk assessment.
Comments

AQAC 06
The terminal has undertaken a study to assess the use of

Terminal KPI berthing and mooring aids such as speed of approach monitors,
4.3.3 Layout - pilot positioning units, tension monitors, etc.
General
BPG
Comments
Emergency lighting for work areas and access routes is available

Terminal KPI
from a secondary power source.
4.4.1 Layout -
Secondary power sources are of an approved type and are
General BPG
isolated until required.
Comments
Fireproofing applications are suited to the structures to be

KPI
Terminal protected.
4.4.4 Layout - Fire proofing protection (e.g. for the berth structure and loading
General BPG arm support structure) should be based on the result of a formal
risk assessment.
Comments

AQAC 06
The terminal has cargo transfer equipment that is designed and

Terminal constructed in accordance with national regulatory
KPI
Layout – requirements, industry standards and recognised codes of
4A.1.1
Transfer practices.
Equipment Details of certification confirming hose and hard arm
BPG
construction standards should be readily available.
Comments
The terminal has a means of isolating product lines in an

KPI
emergency.
The terminal should undertake a risk assessment, addressing
scenarios such as fire, explosion or damage from impact, to
determine the number, type, position and method of operation
Terminal of isolation valves.
Layout –
4A.1.2 Isolation valves should be fitted at the berth manifold area for
Transfer
BPG each loading or unloading line.
Equipment
Where the berth extends from the shore, an additional isolation
valve should be fitted at the shore end of each line.
Non-return valves or other means to prevent backflow should
be fitted to cargo lines that are dedicated to unloading service.
Comments

AQAC 06
The terminal has means of electrical isolation to ensure

KPI protection against electrical arcing at the manifold during
connection and disconnection of hoses or arms.
Insulating flanges, or a section of non-conducting hose, should
Terminal be installed in all cargo transfer systems in accordance with
Layout – accepted industry guidance. The insulating arrangements should
4A.1.3
Transfer be routinely tested.
Equipment BPG
The procedures should ensure that connecting flanges in the
electrically continuous hose string are supported clear of the
berth structure to prevent the insulating flange being rendered
ineffective.
Comments
There is an acceptable system for draining the cargo transfer

KPI
lines.
Depending on cargo type, acceptable systems may include:
• Pump back system into cargo line
Terminal • drain line from arm/hose directly into sump
Layout –
4A.1.4 • clearing with water to shore tank
Transfer
BPG • displacement with nitrogen or air, as applicable
Equipment
• gravity draining back into shore cargo line or vessel’s tank.
Procedures should ensure that vessels isolate their manifold
valves effectively to prevent mis-operation during the line
draining process.
Comments

AQAC 06
Provisions are in place for the containment and management of

KPI
surface water, leakage and spills.
Bunded areas should be sloped to a dedicated catch basin that
drains to a sump or be provided with other means of preventing
accumulation of product and avoiding overflow. Sumps may be
fitted with a level gauge and/or a high level alarm. Procedures
should address the disposal of collected residues.
Terminal
Layout – Hoses and arms should be stowed within an area provided
4A.1.5 with containment.
Transfer
BPG
Equipment Consideration should be given to storm/rain water
management. Exceptions to this would be wharves that are not
dedicated to the transfer of oils/ chemicals. In this case,
adequately sized drip trays should be placed under each
connection to retain any leakage.
At dedicated LPG/LNG berths, risk assessment may determine
that it is safer not to contain product spillage.
Comments
Terminal Sump tanks are fitted with high level alarms and/or automatic
KPI
Layout – pumping arrangements.
4A.3.2
Transfer Procedures should require high level alarms and pumps to be
BPG
Equipment tested on a regular basis.
Comments

AQAC 06
KPI The terminal procedures address mooring arrangements

The terminal’s procedures should be aimed at ensuring the
following:
• Adequacy of moorings for each vessel, recognising
issues such as mixed moorings
• monitoring the vessel’s mooring and appropriate
Ship/Shore corrective actions
5.1.2
Interface BPG • that the vessel remains securely moored in the correct
position on the berth
• wind speeds are measured and monitored by the
terminal
• tidal and current conditions are monitored
• at exposed berths, sea conditions (waves and swells) are
monitored by the terminal.
Comments
The terminal operator has a documented procedure that

KPI
addresses safe mooring practices.
The terminal procedure should consider aspects that include
the safe handling of moorings, the safe operation of shore
Ship/Shore mooring equipment, including mooring boats, and ship/shore
5.1.3
Interface communications (verbal and non-verbal) during the mooring
BPG
operation.
Procedures should cover the deployment of shore moorings, if
fitted.
Comments

AQAC 06
At terminals where vessels are berthed alongside, including

barge handling terminals, procedures ensure that safe
KPI ship/shore access is maintained throughout the vessel’s stay
alongside, the responsibility for which is jointly shared between
the terminal and the vessel.
The preferred means for access between vessel and shore is a
gangway provided by the terminal. At locations that commonly
handle vessels (including barges) that are unable to provide a
gangway due to the physical limitations of the berth or the
Ship/Shore nature of the vessel’s trade, the terminal should provide a shore
5.1.4 based gangway or alternative arrangements to ensure safe
Interface
ship/shore access.
BPG Where the terminal does not provide a shore gangway, it
should provide space on the berth for the vessel to land its
gangway, allowing for changes in tide and vessel freeboard.
Irrespective of whether the terminal or vessel provides the
gangway, it should be subject to inspection as part of the
continuing ship/shore safety checks throughout the vessel’s
stay at the berth.
Comments

AQAC 06
Terminals should have a procedure in place to ensure that a pre-

cargo transfer conference is undertaken, an industry-
KPI recommended ship/shore safety checklist (SSSCL) is
completed and that cargo transfers are conducted in
accordance with agreed procedures
The pre-cargo transfer conference should address fully the
plans for the cargo transfer operation, including maximum
transfer rates/pressures and emergency shutdown
arrangements, which should be jointly agreed and
Ship/Shore documented.
5.1.5
Interface Procedures should require that SSSCLs are used. It should
be ensured that personnel are trained to enable them to
properly complete the checklist.
BPG
Terminal procedures should require identified checklist
items to be re-checked at defined periods during transfer
operations.
A separate checklist should be employed for bunkering
operations.
Any activities planned by the vessel, such as engine
maintenance or underwater inspections, should be subject
to written authorisation by the terminal.
Comments

AQAC 06
Terminal procedures require the availability of both a primary

KPI and secondary means of communication with vessels at their
terminal, in an agreed common language.
The primary means of communication between the vessel
and shore should be continuously manned.
Telephone, portable VHF/UHF and radiotelephone systems
should comply with safety requirements.
Verbal communication between the vessel and a jetty may
Ship/Shore be an acceptable primary means of communication at some
5.1.6 terminals, but only in cases where both the vessel manifold
Interface
area and jetty head are permanently manned and a common
BPG language is used.
The selected system of communications together with the
necessary information on telephone numbers and channels
should be recorded on a form signed by both vessel and
shore representatives.
Where the national language is used by both terminal and
vessel it is acceptable for communications to be conducted
in that language. Where the national language is not being
used, the common language to be used should be Eng
Comments
KPI Tide gauges and current meters are installed at the terminal.
Ship/Shore
5.3.2
Interface BPG Procedures should address the actions to be taken when
documented limits are predicted or observed.
Comments

AQAC 06

KPI
Ship/Shore linked ESD systems.
5.4.2
Interface ESD systems, such as those using umbilicals or telemetry,
BPG
should be considered.
Comments
Procedures are in place to ensure that appropriate PPE is

KPI
provided and its use enforced.
Management
of Safety and Procedures include the equipment provided and the
10.1.4 expectation of its use including use by third party
Occupational contractors such as mooring gangs, cargo surveyors,
BPG visitors, etc.
Health
Areas where personal flotation aids must be worn have
been identified.
Comments
Management The terminal provides first aid and life-saving equipment

KPI
of Safety and suitable for the activities and manning of the facility.
10.1.5
Occupational The equipment is accessible in clearly marked locations and
BPG
Health maintained in good condition.
Comments

AQAC 06
Security Access controls include the requirement to record details of all

KPI
Management visitors to the terminal.
10A.2.1 Including Procedures should include pre-notification and identification
Visitor BPG requirements.
Controls
Comments
Security Procedures address the control and use of portable electronic

KPI
Management devices and other potential ignition sources by visitors.
10A.2.2 Including The use of devices such as phones, pagers and cameras is
Visitor BPG prohibited or measures are in place to effectively control
Controls associated risks (e.g. intrinsically safe equipment).
Comments
Security KPI Safe access routes are clearly defined within the terminal.
Management
Controls for pedestrians and vehicles should be indicated,
10A.2.3 Including including safe parking arrangements.
Visitor BPG
Consideration should be given to the need to escort or
Controls transport visitors through the terminal.
Comments

AQAC 06
Security Surveillance and detection equipment is used to enhance

KPI
Management terminal security.
10A.3.2 Including Surveillance and detection equipment may include CCTV,
Visitor BPG infrared monitors, movement detectors and breathalysers.
Controls
Comments
The terminal facilitates the disposal of garbage and other waste

KPI
Environmental from visiting vessels.
11.2.3
Protection The terminal has identified suitable approved contractors
BPG
for the disposal of vessel-generated wastes.
Comments
KPI The terminal is equipped to respond to a Tier 1 spill.

The inventory of response equipment is consistent with
Emergency the equipment referenced in the spill response plan.
12.1.5
Preparedness BPG Where applicable, MSDSs should be available for each
different type of dispersant product.
Procedures should ensure that all response equipment is
ready for immediate use.
Comments

AQAC 06
Support craft and, if required, tugs are of sufficient size and

Operations at KPI
number.
14.1.4 Buoy
Moorings BPG The facility should be serviced by support craft that are of a
design and capability suited to the needs of the terminal.
Comments
Hawser tension and angle is visually monitored throughout the

Operations at KPI
transfer operation.
14.1.5 Buoy
Moorings BPG A deck watch, or equivalent (CCTV ), should be in place to
monitor the mooring hawser(s).
Comments
The terminal is provided with equipment that is suitable for

KPI
operation in anticipated environmental conditions.
Terminals For example, the terminal provides transfer, fire-fighting,
lifesaving and first aid equipment suitable for use in severe
Impacted by sub-zero temperatures and ice conditions.
15.1.2 Ice or Severe This should also include specific equipment/machinery
Sub-Zero BPG designated for removal of excessive ice and snow
Temperatures accumulation, that is maintained available and ready for
use.
Support craft should be suitable for operation in the
anticipated conditions.
Comments

AQAC 06
Part 4
Appendix

AQAC 06
Appendix 1
Pre-Arrival Communications (ISGOTT Section 22.2)

AQAC 06

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Appendix 2
Definition of Hazardous Area Zones and Diagrams (ISGOTT Section 4.4 and IP Area
Classification Code for Installations Handling Flammable Liquids - July 2005 3rd Edition)
HAZARDOUS AREA AND ZONE CLASSIFICATION

AQAC 06
Loading
Discharging

AQAC 06
Loading
Discharging
Notes
1. The zone 1 area is additional to any hazardous area assessed in consequence of all other equipment on
the jetty.
2. Distance may be reduced to 15m for vessels with loading or unloading rates of 10m3/min or less.
3. The hazardous area should extend 20m above the coupling points. This may be reduced to 15m for
loading rates of 10m3/min or less.
4. The height of the hazardous area should be 20m above the coupling point.

AQAC 06
Appendix 3
Typical Insulating Flanges and Insulating Flange Testing (ISGOTT Section 17.5)

AQAC 06

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Appendix 4
An example of SSSCL and Declarations (ISGOTT Section 26.3.3)

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Appendix 5
Fire Protection Guideline (ISGOTT Section 19)

AQAC 06
Appendix 6
Definition of Oil Spill Response Tiers (IPIECA - A Guide to Contingency Planning for Oil
Spills on Water - 2nd Edition - March 2000)

AQAC 06
Appendix 7
Other Information

AQAC 06

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AQAC 06
Appendix 8
Double Banking – Question 3.1.5
 The formal Engineering Study is to address:  The Risk Assessment shall address and
 Design of the berth: the fendering; displacement and consider:
impact limits; mooring hooks and bollards, number  Environmental Impact Assessment.
and SWL; firefighting equipment capacity and range  Engineering Study.
of monitors.  All aspects of the berthing unberthing and
 Local environmental conditions. cargo transfer operation.
 Impact on adjacent channels and port operations.  Simulation studies to assess feasibility and
 Tug availability for mooring and emergency practicality of the proposed operations.
operations.  Limitations of vessels to be adopted on
 Mooring study of single ship operation. the basis of size, displacement and
 Mooring study of double-banked vessel operation in mooring equipment limitations.
all configurations of loaded and ballasted ships.  Equipment to be employed (emergency
 Fender loading study for all berthing and un-berthing release couplings, mooring hooks, shore
operations and for cargo transfer operations for berth moorings, cargo transfer equipment, etc.)
fenders and Ship-to-Ship fenders.  Cargo to be handled.
 Ship structure assessment for shell plate loadings on  Simultaneous operations.
alongside vessel during STS operation.  Personnel requirements on board vessels
 STS Hose management. and ashore
 Pollution control equipment and capability.
 Vapour emission management.
 Alarm systems
 The Operational Procedure Manual shall address:  The Safety Plan shall include:
 Management structure and responsibilities.  Contingency plan to address emergency
 Applicability of the procedures detailing cargoes events.
which may be handled, ship size and displacement  Pollution procedures.
limitations.  Emergency and anti-pollution management
 Environmental limitations. structure and responsibilities.
 Operational constraints.  Contact List.
 Pilotage requirements, speed and berthing limits.  Checklists
 Tug numbers and application.
 Mooring arrangement and restraint to be achieved.
 Berthing and un-berthing procedures.
 Cargo transfer procedures.
 Insulation (electrical isolation).
 Vapour balancing or venting arrangements and
limitations.
 Manning levels.
 Training of terminal staff.
 Inspection and watchkeeping.
 Checklists.

AQAC 06
Over-The-Tide Guidelines – Question 3.1.6
Terminals with draft limitations and significant tidal variations should have procedures in place where
discharging or loading over-the-tide operations are to be permitted. These procedures should be agreed by
all involved parties prior to the arrival of the vessel. All procedures produced to control these operations
should be developed from a full risk assessment process to ensure that the vessel remains safely afloat,
taking under keel clearance requirements and contingency measures into account.
The terminal should seek assurance that the vessel equipment critical to the operation (e.g., cargo pumps,
main engines) are operational prior to berthing and kept available while the vessel is alongside.
Discharging Over - the - Tide:-

Where a vessel is nominated to carry a cargo to a berth where the nominated quantity will cause the vessel
to arrive at a draft which will exceed the maximum "always afloat" draft for the berth, it may be possible for
the vessel to berth and discharge sufficient cargo before the next low water to enable her to remain afloat.
This procedure may be adopted where all parties concerned accept the risk involved and agree to adopt
mitigating procedures to ensure that the vessel can be discharged in good time to remain afloat or be
removed from the berth to a position where she can remain afloat.
Where the interested parties agree to the vessel being nominated to a berth where the vessel will be
required to pump over the tide, the following criteria should be met:
 The ship must be advised of the need to discharge cargo to meet the minimum water depth
limitation.
 The ship should provide a discharge plan which will achieve the draft reduction necessary before the
next low water after berthing, taking into account the tide cycle and tidal range on the relevant
dates. Consideration should be given to the effect of trim and list on under keel clearance.
 The vessel pumping capacity and the terminal capacity should be sufficient to achieve the necessary
underkeel clearance in the time available with a contingency allowance (e.g., extra vessel pumping
capacity, spare terminal capacity).
 Terminal staff must also be prepared to expedite all necessary preparations to receive cargo and
ensure the terminal is ready to receive cargo in accordance with the ship discharge plan,
commensurate with safe operations.
 The vessel passage in the pilotage area is to be planned and agreed to allow the vessel to berth, as
soon as possible after low water (on the rising tide) as the underkeel clearance requirements and
tidal conditions allow.
 If necessary, shore authorities (Customs, Immigration, etc.) should be briefed on the operation and
their cooperation solicited to expedite cargo operations.
 To expedite the cargo operation, ullages and temperatures and other custodial measurements may
need to be taken before the vessel berths.
 Vessel pumps should be available for immediate use on completion of berthing.
Loading Over-the-Tide:-
This may be undertaken where a vessel cannot remain safely afloat during the final stages of loading during
the low water period. The vessel should stop loading at the draft at which she can remain "always afloat"
and recommences loading as the tide starts rising. Loading should not recommence unless equipment
critical for the departure of the vessel from the berth (e.g., main engines) is ready for use. The loading rate
should allow the vessel to complete loading, custodial measurements and documentation, clearance
formalities and un-berthing with sufficient under keel clearance.
Note: This type of operation will have to be approved by the appropriate V & C department prior to the
operation.

AQAC 06
Appendix 9
Cargo Transfer Equipment – Question 4A.1.1
Minimum Requirements:-
 All equipment used shall be certified and shall  Marine Loading Arms shall be designed
be fit for purpose and fabricated by a recognised
 Insulating flanges or a section of non- manufacturer in accordance with the Oil
conducting hose shall be installed in all cargo Companies International Marine Forum
transfer systems in accordance with ISGOTT. (OCIMF) "Design Specification for Marine
 Dock hoses shall be manufactured in Loading Arms"
accordance with industry guidelines or  Marine Loading Arms shall be used for
international standards LNG transfer at marine terminals
 Cargo transfer piping systems shall be
designed in accordance with the
applicable national code for its duty.
 Inspection and Maintenance Requirements
 Insulating flanges shall have a documented  Cargo transfer pipelines shall have a
inspection at least annually to confirm they documented testing and inspection
provide adequate electrical resistance programme, which includes a formal
 Cargo hoses in service shall have a annual visual inspection to check on the
documented inspection at least annually to condition of the pipelines, protective
confirm their suitability for continued use, coatings and, if fitted, insulation
which includes visual check for materials. The programme should also
deterioration/damage, pressure test to 1.5 include internal inspection, wall thickness
times Rated Working Pressure (RWP), measurement, and pressure testing. The
electrical continuity and with a retirement interval between tests and inspections
against defined criteria. This guidance shall shall be determined by reference to
also apply to ship cargo hoses used for pipeline material, duty, location, and
ship/shore connections. experience. In the absence of a
 Marine loading arms shall have a documented documented programme, the following
inspection programme, which includes: annual minimums shall apply: internal
visual inspection and manoeuvring through inspection every 5 years; wall thickness
their full envelope; wall thickness measurement every 10 years and
measurements (not to exceed a 6 year pressure testing after component
interval), and pressure testing after seal replacement.
change-outs or at an interval not exceeding 6  A visiting vessel shall attest hoses
years. provided by the vessel are certified, fit
for purpose, in good physical condition
and have been pressure tested within
the past year.
 Range monitoring and alarms on marine
loading arms are to be regularly tested.
 Operating Requirements:-
 Safe operating procedures for marine loading  Marine Loading Arms - Safe working
arms and hose systems shall be documented envelopes
in the terminal operating manual. The manual  Use of patented connections and fittings
shall contain procedures and guidance on all  Use of reducers
aspects of the equipment fitted at the berths  Use of ship hoses
such as:  Line venting and draining
 Hose storage, handling and support  Pressure regulating devices
 Arm support  Breakaway couplings
 Securing of blank hose, hard arm and manifold  PERC (Powered Emergency Release
flanges when not in use Coupling).
 Visual inspection of jetty and equipment,
including cargo hoses and loading arms
before and during use.

AQAC 06
Appendix 10
Terminal Information and Port Regulations – Question 5.1.1
 Terminal and Pre-Arrival Information  Mooring arrangements and requirements,

 Pre-Arrival information required for the Port with diagrams
and Terminal  Tugs and tug requirements, including any
 Depths and maximum vessel drafts and special towing arrangements
dimensions  Terminal and berth plans including escape
 Vessel displacement and dimensional routes and safety equipment locations
limitations for each berth
 Operational Information  Ship/Shore access arrangements and

 Safe operations requirements, e.g., requirements
environmental limitations, personnel  Terminal smoking regulations
requirements on shore and on board.  Health and Environmental hazards
 Communications: primary, secondary and any associated with the cargoes handled
emergency means of communication, VHF  Cargo transfer equipment connection
channels, installation telephone extension details, including diagrams where
numbers, local emergency contact numbers applicable (e.g., SPM hose arrangements)
 Organisation and management of marine  Vapour return connection details
terminal ship/shore interface  Cargo transfer procedures
 Pre-transfer procedures, including Ship/Shore  Ballast procedures
Safety Checklist and Safety Letter  Tank cleaning, tank entry and Crude Oil
Washing (COW) operational requirements
 Safety and Security Information  Meteorological information, tide heights

 Emergency procedures, including alarm and times, weather forecasts
signals  Equipment usage, intrinsic safety
 Emergency Shut Down (ESD) procedure
 Port / Terminal security requirements
 Environmental Information  Garbage disposal including any charges

 Port / Terminal pollution prevention levied
regulations  Vapour emissions
 Ballast water discharge controls
 Miscellaneous Information and Requirements  Ships stores handling and bunkering

 Terminal / Local Drug and Alcohol Policy arrangements for each berth
 Repairs alongside
 Ship stability

AQAC 06
Appendix 11
Ship/Shore Access – Question 5.1.4
Terminals where vessels are berthed alongside the loading/unloading facilities, including barge-handling
terminals, shall have provisions for safe ship/shore access.
Access Equipment:-
Shore Gangway: A gangway provided by the shore facility to allow safe access between the shore and the
vessel. This may be similar to a Ship Gangway. On berths for large vessels, an automatic gangway
consisting of a stairway tower with an adjustable bridge, which spans from the tower to the ship deck may
be provided. The bridge section is adjusted for height depending on the vessel freeboard. At some berths it
may be necessary to provide access to small vessels from an internal stairway below the working level of
the berth.
Ship Gangway: A straight, lightweight bridging structure with side stanchions and handrails. The walking
surface has a non- slip surface or transverse bars to provide foot grips for when it is inclined. It is rigged
perpendicular to the ship side and spans between the ship rail and the working deck of the berth.
Accommodation Ladder: A straight lightweight bridging structure fitted with side stanchions and handrails.
The steps are self-levelling or large radius non-slip treads. It is rigged parallel to the ship side on a
retractable platform fixed to the ship deck. The ladder is limited in its use as an access to the shore as it is
fixed in its location and cannot be used if the ship deck is below the level of the berth working deck.
Criteria:-
The responsibility for provision of safe ship/shore access is jointly shared between the vessel and the
terminal. The preferred means for access between ship and shore is a gangway provided by the terminal. At
locations that commonly handle vessels (including barges) that are unable to provide a gangway due to the
physical limitations of the berth or the nature of the vessel trade, the terminal shall provide a shore based
gangway or alternative arrangements to ensure safe ship/shore access. Where the terminal does not
provide a shore gangway, it must provide space on the berth for the vessel to land its gangway, allowing for
changes in tide and vessel freeboard. Irrespective of whether the Terminal or vessel provide the gangway, it
shall be subject to inspection as part of the continuing Ship/Shore Safety Checks throughout the vessel stay
at the berth.
 All ship and shore gangways shall meet the  All shore gangways shall also meet the
following criteria: following additional criteria, as appropriate:
 Clear Walkway  Remain within deflected fender face when
 Continuous handrail on both sides in the stored Position
 Electrically insulated to eliminate continuity  Provide for locking against motion in the
between ship and shore stored Position
 Adequate lighting  Permit "free wheeling" after positioning on
 A maximum safe operating inclination should vessel
be established for gangways without self-  Provide back-up power or manual operation
leveling treads/steps. in event of primary power failure
 Lifebuoys available with light and line.  Be designed for a specified operating
envelope
 Routine Maintenance  Safety Nets
 All gangways are to be inspected and tested.  Safety nets are not required if the gangway
Mechanically deployed gangways shall be is fixed to the shore and provided with a
function tested. Self adjusting gangways permanent system of handrails made of
shall be fitted with alarms, which shall be structural members. For other types of
tested. gangways (rope or chain handrails or
removable posts), safety nets shall be
provided.

AQAC 06
Appendix 12
Operational Communications (Alongside Berth) – Question 5.1.6
Terminals should have a primary and secondary means of communication with vessels at their berth(s).
Telephone, portable VHF/UHF and radiotelephone systems should comply with safety requirements.
The terminal should ensure provision of a means of communication, including a back-up system, between
ship and shore. The ship’s radios can be used provided that their use is covered at the pre-cargo transfer
conference.
Communication between the responsible officer on duty and the responsible person ashore should be
maintained in the most efficient way. The communications system used should be dedicated to the cargo
transfer operations and not subject to outside interference from other communication activity within the
terminal.
Verbal communication between the vessel and a jetty may be an acceptable primary means of
communication at some terminals, but only in cases where both the vessel manifold area and jetty head are
permanently manned and a common language is used.
When telephones are used, the telephone both on board and ashore should be continuously manned by
persons who can immediately contact their supervisor. Additionally, it should be possible for that supervisor
to override all calls. Where telephones are used, the telephones should not be used for communications
beyond those necessary for cargo transfer, e.g., other terminal/ship business or personal calls.
When VHF/UHF or radiotelephone systems are used, units should preferably be portable and carried by the
responsible officer on duty and the responsible person ashore, or by persons who can contact their
respective supervisor immediately. To ensure immediate access, radiotelephone channels should be
restricted to a minimum number of users with minimal traffic. Where fixed systems are used the above
guidelines for telephones should be followed.
The selected system of communication together with the necessary information on telephone numbers
and/or channels to be used should be recorded on a form signed by both ship and shore representatives.
Should mobile telephones, be used for ship/shore communications, they should be intrinsically safe and be
certified.
Should all the agreed means of communication fail, cargo transfer should be suspended until the problem
is resolved.
Where there are difficulties in verbal communications, these should be overcome by appointing a person
with technical and operational knowledge and a command of a language understood by both ship and shore
personnel.
Where the national language is used by both terminal and ship it is acceptable for communications to be
conducted in that language. Where the national language is not being used, the common language to be
used should be English. The IMO Standard Marine Vocabulary can be used to convey all necessary basic
communications.
Should language difficulties be experienced that threaten to impact the safety of operations, cargo transfer
should be suspended until the problem is resolved.

AQAC 06
Appendix 13
Emergency Evacuation – Question 12.1.4
Terminal berths should have a means of emergency evacuation to ensure personnel have a safe and secure
means of exiting from normal work areas on the berth in the event of a fire, explosion, or other emergency.
General
It is necessary to provide facilities and a plan which will ensure the efficient evacuation of all personnel in
the event of a serious emergency. There should be two escape routes which should not be simultaneously
affected in the event of a fire. Escape routes should be located such that in event of a fire, at least one
route provides a safe evacuation path sufficiently far from the source of probable fire to afford personnel
protection during evacuation. If such spacing cannot be provided, the escape routes should be protected
(where practicable) by fire walls/barriers or heat shields.
Unless otherwise defined, the primary emergency escape route is the day-to-day access way from normal
work areas to shore. The secondary emergency escape route is defined as a separate access way,
preferably located at a maximum practical distance from the primary escape route, which leads from the
normal work areas to shore or to a safe evacuation route such as a mooring dolphin equipped with
emergency ladders to the waterline at all stages of the tide.
Normal work areas are those where a berth operator would be expected to be in during cargo transfer
operations. Other areas a berth operator might visit during mooring and unmooring operations, such as
mooring dolphins, are not considered part of the normal work area.
Evacuation routes should be located as far away as practicable from high fire risk areas. Where boats are
designated as providing the secondary means of evacuation, they should be alerted at a very early stage of
the emergency and be kept at close as possible to the evacuation point, such that they can be on scene
rapidly, certainly no later than 15 minutes from initial advice. If this cannot be achieved, a permanent escape
craft should be provided.
Evacuation Plan
The Evacuation Plan should take into account the number of personnel to be evacuated including ship's
personnel, jetty operators and maintenance personnel. There should always be a reciprocal arrangement
between ship and shore in the evacuation plan and it is important that there is a means of conveying
information on the evacuation arrangements to the Masters of ships visiting the terminal. The evacuation
arrangement for ship's personnel may be to remove the ship from the berth.
The critical elements of the emergency Evacuation Plan include organisation, control, communications and
the resources needed to put the plan into operation. The availability of resources is particularly important
where the secondary escape route requires the use of support craft.
Drills
Emergency drills should include the testing of the Evacuation Plan.

AQAC 06
NOTES

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AQAC 06

BP Marine Terminal Assessment Minimum

Questionnaire with Guidance Notes for

Version 1.3 – Issued 31 March 2013 Page 1 of 174

Issue Date 01 August 2011

Effective Date 01 August 2011

Revision Date 31 March 2013

Next Review Date 31 March 2015

Revision Number 1.3

Document Author Mark Williams

Document Owner Andy Glass

Document Approver Chris Bailey

Copyright © 2011 BP Shipping Ltd. All rights reserved.

Revision Revision Details / Reason for Document Approver

Version 1.3 – Issued 31 March 2013 Page 2 of 174

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Part 2 Standards and Assessment Questionnaire

Part 3 Site Visit Checklist 126

Part 4 Appendix 143

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The recommendations of GDP 5.6-0001 apply:

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Structure of the Assessment

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The underlying thinking is as follows:

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When engaged on a BP Terminal Assessment activity on behalf of BP Group, the superintendents/

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Record of Opening Meeting:

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The Scope of the Assessment

Previous Assessment Findings

Confirmation of the Closing Meeting

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Terminal Information Page

Product No of Tanks Capacity No of Ships Calls

Water Depths Depth (M) UKC (M)

Terminal Latitude N/S

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Review of Previous Assessment Findings:

Number Priority Comment

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Finding Recording Page during the Assessment

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Record of Closing Meeting:

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Restate the Scope

Non-Compliances and Best Practices

Next Stage of the Assessment Process

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Element 1 Management, Leadership and Accountability

Element 14 Operations at Buoy Moorings

Questions included in Site Visit Checklist

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Element 1 – Management, Leadership and Accountability

• be held accountable for achieving established targets and objectives

• actively promote the concept of safety and environmental excellence

• maintain vessel compatibility criteria for each berth

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Management commitment to safety and environmental

Management demonstrates a clear commitment to