2951Royal Canadian Army Cadet Corps

CFS Leitrim

STANDING ORDERS
Effective Date: 1 Aug 2013
Authority of: Captain R.J, Hutchingame, CD
Officer Commanding
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Forward

1 June 2013

1. Standing Orders are issued under the authority of the Unit Commanding Officer.

2. Standing Orders are published with reference to Queen's Regulations and Orders
(QR&Os), Canadian Forces Administrative Orders (CFAOs), Army Cadet League Guide
for Sponsors and Support Committees, Cadet Administration and Training Orders
(CATOs), RCSU(C) Orders and Directives, Canadian Forces Dress Instructions, Dress
Regulations for Cadet Organizations and local Unit traditions and requirements.

3. It is the responsibility of all Officers, Civilian Instructors, and Cadets to familiarize

themselves with the orders contained herein.

4. The Commanding Officer is the authority for revisions and amendments to these orders.
Suggestions for amendment may be submitted through the AdmO by unit staff, cadets
and sponsors

5. Every attempt has been made to create these orders in a gender neutral format.

6. These orders are effective from the date of promulgation and will be given the necessary
distribution, including posting on notice boards, to ensure that all ranks become familiar
with them. Such knowledge and familiarity will be assumed from the date of
promulgation and lack of such will not constitute excuse or contravention. Amendments
as necessary will be promulgated in the same way as the Orders, and all the above
references will apply equally to them.

R.J. Hutchingame, CD
Captain
Officer Commanding
2951 CC

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 Record of Amendments
Date Amendment # Description Entered By
1 Jun 13 13-001 Initial set up CO
24 Aug 13 13-002 Amendments CO

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 Glossary of Terminology and Abbreviations

00.01 – Preamble

Acronyms, abbreviations, and various terms are an important part of military and cadet
communication. Studying the terms below will give you a well-rounded understanding of some
of the most commonly used terms found at the Local Head Quarters (LHQ), while on Field
Training Exercise (FTX), and at a Cadet Summer Training Center (CSTC).

00.03 – General
Acronym Definition Acronym Definition

ACL (O) Army Cadet League of CF51 Camp Application Form

Ontario Courses other than Staff
Course
ACLC Army Cadet League of
Canada Coy Company

AFU Affiliated Unit DND Department of National

Defence
Bde Brigade
IAW In Accordance With
Bn Battalion
ICE Inter-Provincial Cadet
Bty Battery Exchange
CATO Cadet Administrative and MRO Monthly Routine Orders
Training Orders
NDHQ National Defence
CCM Canadian Cadet Movement Headquarters
CCO Canadian Cadet Organization NLT No Later Than
CDT112a Cadet Staff Application Form OpsO Operations Order
To be attached with cadet’s
CF51 Pde Parade

CF Canadian Forces Pl Troop

CF1158 Application for Membership QR&O Queen’s Regulations and

Cadet Enrolment Form (for Orders
all new cadets)
RCACC Royal Canadian Army Cadet
CF201 Canadian Forces Corps
(Publication) 201

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RCACS Royal Canadian Air Cadet Sec Section
Squadron
SO Standing Orders
RCL Royal Canadian Legion
SOP Standard Operating
RCSCC Royal Canadian Sea Cadet Procedures
Corps
Sqn Squadron
RCSU Regional Cadet Support Unit
Tp Troop
Rgt Regiment
WngO Warning Order
RV Rendez-vous
WRT With Respect To

00.03 – Unit Positions

Acronym Definition DSM Drill Sergeant Major

ACA Area Cadet Advisor Duty NCM Duty Non-Commissioned

Member
ACO Area Cadet Officer

ADC Aide-de-Camp
Acronym Definition
Adjt Adjutant
Duty NCO Duty Non-Commissioned
AdmO Administration Officer Officer
AdvO Adventure Officer FSO Fire Safety Officer
BC Battery Commander GSO General Safety Officer
BCWO Base Chief Warrant Officer IC In Command
BQMS Battery Quarter Master NCM Non-Commissioned Member
Sergeant
NCO Non-Commissioned Officer
BSM Battery Sergeant-Major
OC Officer in Command
CO Commanding Officer
Commdt Commandant OICBT Officer in Charge – Biathlon
Team
CQ Company Quarter Master
OICRT Officer in Charge – Rifle
CSM Company Sergeant Major
Team
DC Detachment Commander
OPI Office of Primary Interest
DCO Deputy Commanding Officer

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PERI Physical Recreation and Tp WO Troop Warrant Officer
Educational Instructor
TrgO Training Officer
RSM Regimental Sergeant-Major
Trg WO Training Warrant Officer
RSO Range Safety Officer
TSM Troop Sergeant-Major
S/Cdt Staff Cadet
UCCMA Unit Cadet Conflict
Sec2IC Section Second In Command Management Advisor

Sec Cmd Section Commander UEO Unit Environment Officer

SupO Supply Officer UHRA Unit Human Rights Advisor

TC Troop Commander

00.04 – Army/Air Officer Ranks (In Order of Seniority)

Acronym Definition Acronym Definition

OCdt Officer Cadet LCol Lieutenant Colonel

2Lt Second Lieutenant Col Colonel

Lt Lieutenant BGen Brigadier General

Capt Captain MGen Major General

Maj Major LGen Lieutenant General

Gen General

00.05 – Naval Officer Ranks (In Order of Seniority)

Acronym Definition Acronym Definition

NCdt Naval Cadet Cdr Commander

A/SLt Acting Sub-Lieutenant Capt (N) Captain (N)

SLt Sub-Lieutenant Cmdre Commodore

Lt (N) Lieutenant (N) RAdm Rear Admiral

LCdr Lieutenant Commander VAdm Vice Admiral

Adm Admiral

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00.06 – Army Cadet Ranks (In Order of Seniority)
Acronym Definition MCpl Master Corporal*

Cdt Cadet Sgt Sergeant

Pte Private* WO Warrant Officer

Acronym Definition MWO Master Warrant Officer

Cpl Corporal* CWO Chief Warrant Officer

*Note: In Signals Cadet Corps, the ranks of private, are replaced with Signalmen

00.07 – Air Cadet Ranks (In Order of Seniority)

Acronym Definition Acronym Definition

Cdt Cadet FCpl Flight Corporal

LAC Leading Air Cadet FSgt Flight Sergeant

Cpl Corporal WO2 Warrant Officer Second Class

WO1 Warrant Officer First Class

00.08 – Sea Cadet Ranks (In Order of Seniority)

Acronym Definition Acronym Definition

Cdt Cadet QPO Qualified Petty Officer First

Class
AC Able Cadet
PO1 Petty Officer First Class
LC Leading Cadet
CPO2 Chief Petty Officer Second
PO2 Petty Officer Second Class Class

CPO1 Chief Petty Officer First

Class

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 2951 ROYAL CANADIAN ARMY CADET CORPS
CFS Leitrum

STANDING ORDERS

Table of Contents
Record of Amendments...............................................................................................................................5
Glossary of Terminology and Abbreviations................................................................................................7
00.01 – Preamble.....................................................................................................................................7
00.03 – General.......................................................................................................................................7
00.03 – Unit Positions..............................................................................................................................8
00.04 – Army/Air Officer Ranks (In Order of Seniority)............................................................................9
00.05 – Naval Officer Ranks (In Order of Seniority).................................................................................9
00.06 – Army Cadet Ranks (In Order of Seniority).................................................................................10
00.07 – Air Cadet Ranks (In Order of Seniority).....................................................................................10
00.08 – Sea Cadet Ranks (In Order of Seniority)....................................................................................10
Table of Contents...................................................................................................................................11
Chapter 1 – General Instructions...............................................................................................................28
1.01 – Aim..............................................................................................................................................28
1.02 – Orders, Regulations, and Instructions.........................................................................................28
1.02.01 General.................................................................................................................................28
1.02.02 Specific Orders......................................................................................................................28
1.03 – Organization and Composition of the Corps...............................................................................29
1.03.01 – Aims of the Canadian Cadet Organization..........................................................................29
1.03.02 – Appointments of the Royal Canadian Army Cadets...........................................................29
1.03.03 – Unit Organization...............................................................................................................29
1.03.04 – Duties and Responsibilities................................................................................................30
1.03.05 – Designation of Resources...................................................................................................33
1.03.06 – Chain of Command.............................................................................................................34
1.04 – Dress and Deportment................................................................................................................34
1.04.01 – General...............................................................................................................................34

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 1.04.02 – Dress Requirements...........................................................................................................35
1.04.03 – Hair and Personal Grooming..............................................................................................35
1.04.04 – Dress and Personal Appearance.........................................................................................35
1.04.05 – Officers...............................................................................................................................36
1.04.06 – Civilian Instructors and Volunteers....................................................................................36
1.04.07 – Cadets................................................................................................................................36
1.04.08 – Language and Deportment................................................................................................37
1.05– Prohibitions..................................................................................................................................38
1.05.01 – General...............................................................................................................................38
1.05.02 – Tobacco..............................................................................................................................38
1.05.03 – Drugs and Alcohol..............................................................................................................39
1.05.04 – Fraternization.....................................................................................................................39
1.05.05 – Prohibited items.................................................................................................................40
1.05.06 – Knives.................................................................................................................................40
1.06– Miscellaneous..............................................................................................................................40
1.06.01 – Time Commitment.............................................................................................................40
1.06.02 – Partnerships.......................................................................................................................40
1.06.03 – Volunteer Hours.................................................................................................................41
1.06.04 – Documentary Processes.....................................................................................................41
1.06.05 – Official Languages..............................................................................................................41
1.6.6– Lost and Found........................................................................................................................41
1.06.07 – Food...................................................................................................................................42
1.06.08 – Allergies..............................................................................................................................42
1.06.09 – Phones and Electronic Devices...........................................................................................42
1.06.10 – Damage..............................................................................................................................43
1.06.11 – Sanitation and Garbage......................................................................................................43
1.06.12 – Parent / Guardian Authorization for Specific Activities......................................................43
1.06.13 – Health Cards.......................................................................................................................43
Annex 1a – Headquarters Organizational Chart.................................................................................44
Annex 1b – Cadet Organizational Chart.............................................................................................45
...........................................................................................................................................................45
Chapter 2 – Standard Operating Procedures.............................................................................................48

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 2.01 – Command and Control................................................................................................................48
2.01.01 – General...............................................................................................................................48
2.01.02 – Supervision.........................................................................................................................48
2.01.03 – Leadership..........................................................................................................................48
2.01.04 – Responsibilities..................................................................................................................49
2.02 – Corps Routine..............................................................................................................................49
2.02.01 – Annual Routine..................................................................................................................49
2.02.02 – Monthly Routine................................................................................................................49
2.02.03 – Nightly Routines.................................................................................................................49
2.02.04 – Pick Up and Drop Off Times...............................................................................................50
2.02.05 – Holidays..............................................................................................................................50
2.02.06 – Commanding Officer’s Parade............................................................................................50
2.02.07 – Last Minute Cancellation of Training..................................................................................51
2.03 – Fan Out.......................................................................................................................................51
2.04 – Field Training Exercises...............................................................................................................51
2.05– Additional Training Activities.......................................................................................................51
2.06– Incident Reports...........................................................................................................................52
2.07 – Offices.........................................................................................................................................52
Annex 2a – Nightly Routine...................................................................................................................54
Chapter 3 – Public Affairs..........................................................................................................................56
3.01 – Public Relations and Liaison........................................................................................................56
3.02 – Media Coverage..........................................................................................................................56
3.03 – Social Media Policy......................................................................................................................56
3.04 – Photography Policy.....................................................................................................................56
Annex 3a – Social media Policy..............................................................................................................56
Annex 3b – Photography Policy.............................................................................................................57
Chapter 4 – Communications....................................................................................................................59
4.01 – General.......................................................................................................................................59
4.02 – Telephones..................................................................................................................................59
4.03 – Internet and E-mail.....................................................................................................................59
4.04 – Website.......................................................................................................................................60
4.05 – O Groups.....................................................................................................................................60

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 4.06 – Notices........................................................................................................................................61
Chapter 5 – Administration........................................................................................................................63
5.01 – General.......................................................................................................................................63
5.02– Staff Nominal Roll........................................................................................................................63
5.03 – Attendance Policy.......................................................................................................................63
5.04 – Standard Attendance Taking Format..........................................................................................64
5.05 – Leave Policy.................................................................................................................................65
5.05.01 – General...............................................................................................................................65
5.05.02 – Excused Absence................................................................................................................65
5.05.03 – Extended Leave of Absence...............................................................................................65
5.05.04 – Notification of Absence......................................................................................................65
5.06 – Non Effective Cadets...................................................................................................................66
5.07 – Struck of Strength.......................................................................................................................66
5.08 – Transfers.....................................................................................................................................66
5.09 – Intake procedures.......................................................................................................................67
5.10 – Copying Official Documents........................................................................................................68
5.11 – Changes in Personal Information................................................................................................69
5.12 – Exhaust procedures.....................................................................................................................69
5.13 – Unit Letterhead...........................................................................................................................69
5.14 – Letters of Reference....................................................................................................................70
5.15– Cadet File system.........................................................................................................................70
5.16 – Mail.............................................................................................................................................71
5.17 – Computer Procedures.................................................................................................................72
Annex 5a – Recruit Intake Form.............................................................................................................73
Annex 5b – Words of Attestation..........................................................................................................74
Chapter 6 –Personnel Administration........................................................................................................75
6.01 – General.......................................................................................................................................75
6.02 – Conflict of Interest......................................................................................................................75
6.03 – Promotions.................................................................................................................................75
6.03.01 – General...............................................................................................................................75
6.03.02 – Promotion Policy................................................................................................................76
6.04 – Cadet Promotion Boards.............................................................................................................76

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 6.05 – Officer Promotions & Appointments..........................................................................................76
6.06 – Volunteer CF members...............................................................................................................77
6.07 – Mentorship of Senior Cadets......................................................................................................77
6.08 – Personal Evaluation Reports (PER’s)...........................................................................................78
6.09 – Officer Professional Development..............................................................................................79
6.09.01 – Rank Qualification Courses................................................................................................79
6.09.02 – Specialty Courses...............................................................................................................79
6.10 – Adult Staff Members Pay............................................................................................................80
Annex 6a – Promotion Criteria..............................................................................................................81
A6.01 – Private (Signalman) ..............................................................................................................81
A6.02 – Corporal ...............................................................................................................................81
A6.03– Master Corporal ....................................................................................................................81
A6.04 – Sergeant ...............................................................................................................................81
A6.05 – Warrant Officer ....................................................................................................................81
A6.06 – Master Warrant Officer ........................................................................................................82
A6.07 – Chief Warrant Officer ...........................................................................................................82
A6.08 – Enhanced Promotion Proficiencies ......................................................................................82
Annex 6b – Senior Cadet Mentorship Program.....................................................................................84
Chapter 7 – Duties and Responsibilities.....................................................................................................85
7.01 – Adult Staff Members...................................................................................................................85
7.01.01 – General Duties and Responsibilities...................................................................................85
7.01.02 – Officers...............................................................................................................................85
7.01.03 – Civilian Instructors and Volunteers....................................................................................85
7.01.04 – Corps Duty Officer..............................................................................................................86
7.02 – Senior Cadets and Cadet Non-Commissioned Officers...............................................................87
7.02.01 – General Duties and Responsibilities...................................................................................87
7.02.02 – Corps Duty NCO.................................................................................................................87
7.03 – Cadet Duties................................................................................................................................89
7.03.01 – General...............................................................................................................................89
7.04 – Terms of Reference (TORs).........................................................................................................89
Annex 7a – Terms of Reference – Commanding Officer....................................................................93
Annex 7b – Terms of Reference – Deputy Commanding Officer........................................................99

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 Annex 7c – Terms of Reference – Training Officer...........................................................................101
Annex 7d – Terms of Reference – Assistant Training Officer...........................................................105
Annex 7e – Terms of Reference – Operations Officer......................................................................107
Annex 7f – Terms of Reference – Administration Officer................................................................112
Annex 7g – Terms of Reference – Assistant Administration Officer.................................................116
Annex 7h – Terms of Reference – Supply Officer.............................................................................121
Annex 7i – Terms of Reference – Assistant Supply Officer...............................................................125
Annex 7j – Terms of Reference – Standards Officer.........................................................................130
Annex 7k – Terms of Reference – Troop Officer..............................................................................135
Annex 7l – Terms of Reference – Star Level Officer.........................................................................138
Annex 7m – Terms of Reference – Unit Cadet Conflict Management Advisor.................................140
Annex 7n – Terms of Reference – Fire Safety Officer.......................................................................144
Annex 7o – Terms of Reference – Public Affairs Officer..................................................................146
Annex 7p – Terms of Reference – Unit Security Officer...................................................................148
Annex 7q – Terms of Reference – Summer Contact Officer.............................................................150
Annex 7r – Terms of Reference – Cadet Liaison Officer...................................................................154
Annex 7s – Terms of Reference – Unit Environment Officer............................................................156
Annex 7t – Terms of Reference – Officer in Command Rifle Team..................................................158
Annex 7u – Terms of Reference – Officer in Command Biathlon Team...........................................160
Annex 7v – Terms of Reference – Sports Officer.............................................................................162
Annex 7w – Terms of Reference – Band Officer..............................................................................164
Annex 7x – Terms of Reference – Regimental Sergeant-Major........................................................166
Annex 7y – Terms of Reference – Drill Sergeant Major...................................................................168
Annex 7z – Terms of Reference – Technical Warrant Officer...........................................................170
Annex 7aa – Terms of Reference – Battery Quartermaster Sergeant..............................................172
Annex 7bb – Terms of Reference – Troop Sergeant Major..............................................................174
Annex 7cc – Terms of Reference – Detachment Commander.........................................................176
Annex 7dd – Terms of Reference – Cadet........................................................................................178
Annex 7ee – Duty Officer’s Checklist...............................................................................................182
Annex 7ff – Duty NCO’s Checklist....................................................................................................183
Annex 7gg – Building Clearance Form..............................................................................................184
Chapter 8 – Discipline and Conduct.........................................................................................................186

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 8.01 – General.....................................................................................................................................186
8.01.01 – Definitions........................................................................................................................186
8.01.02 – Aim...................................................................................................................................186
8.01.03 – Authority..........................................................................................................................186
8.01.03 – Application.......................................................................................................................187
8.01.04 – Levels of Discipline...........................................................................................................187
8.02 – Orders.......................................................................................................................................188
8.02.01 – General.............................................................................................................................188
8.2.2– Published Orders...................................................................................................................188
8.03 – Paying of Compliments.............................................................................................................188
8.04 – Disciplinary Procedures.............................................................................................................189
8.04.01 – General.............................................................................................................................189
8.04.02 – Corrective Training...........................................................................................................191
8.04.03– Administrative Discipline..................................................................................................192
8.05 – Senior Cadets Disciplining Junior Cadets...................................................................................193
8.06 – Disciplinary Progression............................................................................................................194
8.07 – Disciplinary Process...................................................................................................................194
8.08 – Counselling................................................................................................................................195
8.09 – Verbal Warning.........................................................................................................................195
8.10 – Written Warning.......................................................................................................................195
8.11 – Suspension................................................................................................................................196
8.12 – Demotion..................................................................................................................................196
8.13 – Termination of Membership.....................................................................................................196
8.14 – Grievance Policy........................................................................................................................196
8.15 – Fraternization............................................................................................................................197
Annex 8a – Individual Performance Assessment Chit (Example).........................................................198
Annex 8b – Interview Record...............................................................................................................199
Annex 8c – Guide to Effective Incident Documentation......................................................................200
Chapter 9 – Unit Cadet Conflict Management.........................................................................................202
9.01 – PSRY Program............................................................................................................................202
9.02 – PSRY Training............................................................................................................................202
Chapter 10 – Recruiting Strategy.............................................................................................................204

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Chapter 11 – Training..............................................................................................................................206
11.01 – General...................................................................................................................................206
11.02 – Conduct of Training.................................................................................................................207
11.03 – Nightly Schedule.....................................................................................................................207
11.04 – Star Level Officers...................................................................................................................208
11.05 – Assignment of Cadets to a Star Level......................................................................................208
11.06 – Recruits...................................................................................................................................209
11.07 – Training Absences...................................................................................................................210
11.08 – Lesson Plans............................................................................................................................211
11.09 – Training Aids...........................................................................................................................211
11.10 – Use of Senior Cadets as Instructors.........................................................................................211
11.11 – Monitoring..............................................................................................................................212
11.12 – Guest Speakers.......................................................................................................................212
11.13 – Field Training Exercises...........................................................................................................213
11.14 – Day Training............................................................................................................................214
11.15 – Training Records.....................................................................................................................214
11.16 – Request Deadlines..................................................................................................................215
11.17 – Optional Training....................................................................................................................215
11.18 – Training Equipment.................................................................................................................216
11.19 – Annual Ceremonial Review.....................................................................................................216
11.20 – Corps Annual Training Plan.....................................................................................................216
11.21 – Advanced Training..................................................................................................................218
11.22 – First Aid Training.....................................................................................................................218
11.23 – Troop Sergeant Major’s Periods..............................................................................................218
Annex 11a – TSM Period Theme Guide................................................................................................220
Chapter 12 – Summer Training................................................................................................................222
12.01 – General...................................................................................................................................222
12.02 – Application Process.................................................................................................................222
12.03 – Location of Summer Training..................................................................................................223
12.04 – Selection of Cadets for Summer Training................................................................................223
12.04.01 – Summer Training Selection Process...............................................................................223
12.04.02 – Selection Criteria............................................................................................................223

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 12.05 – Selection of Advanced Courses and Exchanges.......................................................................224
12.06 – Notification of Selection..........................................................................................................224
12.07 – Summer Contact Officer..........................................................................................................224
Chapter 13 – Optional Training................................................................................................................226
13.01 – General...................................................................................................................................226
13.02 – Specialty Teams & Competitions.............................................................................................226
13.03 – Command................................................................................................................................227
13.04 – Training...................................................................................................................................227
13.05 – Timings....................................................................................................................................228
13.06 – One Team Limit.......................................................................................................................228
13.07 – Cadet Team Member Responsibilities.....................................................................................229
13.08 – Specialty Teams......................................................................................................................229
13.08.01 – Rifle Team......................................................................................................................229
13.08.02 – Biathlon Team................................................................................................................229
13.08.03 – Band...............................................................................................................................230
13.08.04 – Duke of Edinburgh Award..............................................................................................230
13.08.05 – Army Cadet Challenge....................................................................................................231
13.08.06 – Band...............................................................................................................................231
13.08.07 – Drill Team;......................................................................................................................231
13.08.08 – Drill Team with Arms......................................................................................................231
13.08.09 – Gun Drill Team...............................................................................................................231
13.08.10 – Gun Run Team................................................................................................................231
13.08.11 – First Aid Team................................................................................................................231
13.09– Exposure to Other Programs....................................................................................................231
Chapter 14 – Citizenship & Cultural Activities.........................................................................................232
14.01 – General...................................................................................................................................232
14.02 – Selection of Cadets..................................................................................................................232
14.03 – Year-End Trip...........................................................................................................................233
14.04 – Inter-Provincial Exchanges......................................................................................................233
14.05 – Regimental Guest Night Dinner...............................................................................................233
14.06 – Dances.....................................................................................................................................234
14.07 – Other Activities.......................................................................................................................234

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 14.08 – Citizenship Activities...............................................................................................................234
14.09 – Community Service Events......................................................................................................235
Chapter 15 – Sports and Physical Fitness.................................................................................................236
15.01 – General...................................................................................................................................236
15.02 – Safety and Supervision............................................................................................................236
15.03 – Organizing Sports Activities.....................................................................................................236
15.04 – CLI PERT Qualified Cadets.......................................................................................................236
15.05 – Clothing...................................................................................................................................236
15.06 – Sports and Recreational Equipment........................................................................................237
15.07 – Types of Training.....................................................................................................................237
15.08 – Army Cadet Fitness Test..........................................................................................................237
Chapter 16 – Physical Fitness Strategy....................................................................................................238
Chapter 17 – Operations..........................................................................................................................240
Chapter 18 – Standards...........................................................................................................................242
Chapter 19 – Supply.................................................................................................................................244
19.01 – General...................................................................................................................................244
19.02 – Accounts.................................................................................................................................244
19.03 – Inventories..............................................................................................................................244
19.04 – Issue of Equipment and Uniforms...........................................................................................244
19.05 – Cadet Uniform.........................................................................................................................245
19.06 – Issue of uniforms to new recruits............................................................................................245
19.07 – Uniform Fitting and Measuring...............................................................................................245
19.08 – PT Clothing..............................................................................................................................246
19.09 – Combat Clothing.....................................................................................................................246
19.10 – Clothing Cards.........................................................................................................................246
19.11 – Insignia and badges.................................................................................................................246
19.12 – Uniform Exchanges and Returns.............................................................................................247
19.13 – Return of DND Equipment and Clothing.................................................................................247
19.14 – Return of Sponsor Owned items.............................................................................................248
19.15 – Losses or Damage of Equipment.............................................................................................248
19.16 – Insurance for Sponsor Owned Items.......................................................................................248
19.17 – Regimental Kit.........................................................................................................................248

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 19.18 – Sports and Recreational Equipment........................................................................................249
19.19 – Training Equipment.................................................................................................................249
19.20 – Maintenance of Equipment....................................................................................................249
19.21 – Rifle Maintenance...................................................................................................................249
19.22 – Equipment Purchases..............................................................................................................250
19.23 – Field Training Exercises...........................................................................................................250
19.24 – Loan Procedures Between Corps’...........................................................................................251
19.25 – Security of Supply...................................................................................................................251
19.26 – Liaison with 30 Fd Reg’t RCA Supply Staff...............................................................................251
Chapter 20 – Uniforms and Accoutrements............................................................................................252
20.01 – Dress Regulations....................................................................................................................252
20.02 – Wearing of the Cadet Uniform................................................................................................252
20.03 – Orders of Dress.......................................................................................................................252
20.03.01 – Dress Uniform................................................................................................................252
20.03.02 – Combat Clothing............................................................................................................252
20.03.03 – PT Clothing.....................................................................................................................253
20.03.04 – Corps T-Shirt...................................................................................................................253
20.03.05 – Civilian Clothing..............................................................................................................253
20.03.06 – Civilian Clothing for Officers...........................................................................................253
20.04 – Regimental Accoutrements.....................................................................................................254
20.05 – CF White Ceremonial Belt and Buckle.....................................................................................254
20.06 – Issuance of 1 A-Tk Accoutrements..........................................................................................254
20.07 – Pace Sticks and Drill Canes......................................................................................................254
20.08 – Patrol Dress.............................................................................................................................254
20.09 – Swords....................................................................................................................................254
20.10 – Flag Party................................................................................................................................255
20.11 – Buttons....................................................................................................................................255
20.12 – Headdress...............................................................................................................................255
Annex20a – Orders of Dress Handout (Staff).......................................................................................256
Annex20b – Orders of Dress Handout (Cadet).....................................................................................257
Annex20c – Accoutrement Entitlement...............................................................................................258
Chapter 21 – Finance...............................................................................................................................260

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 21.01 – General...................................................................................................................................260
21.02 – Relationship of Staff and the Support Committee..................................................................260
21.03 – Budget.....................................................................................................................................261
21.04 – Priority of Spending.................................................................................................................261
21.04.01 – Administration...............................................................................................................261
21.04.02 – Training..........................................................................................................................261
21.04.03 – Supply............................................................................................................................262
21.04.04 – Special Events.................................................................................................................262
21.05 – Fundraising..............................................................................................................................262
21.06 – Signing Authority.....................................................................................................................262
21.07 – Purchasing...............................................................................................................................262
21.08 – CO’s Discretionary Fund (Petty Cash)......................................................................................263
21.09 – Documenting Corps Expenses.................................................................................................263
21.09.01 – General...........................................................................................................................263
21.09.02 – Section I – Request.........................................................................................................263
21.09.03 – Section II – Approval......................................................................................................264
21.09.04 – Section III – Payment......................................................................................................264
Chapter 22 – Fundraising Strategy...........................................................................................................266
Chapter 23 – Security Procedures............................................................................................................268
23.01 – General...................................................................................................................................268
23.02 – Commanding Officer’s Safety Policy.......................................................................................268
23.03 – Publications.............................................................................................................................268
23.04 – Security...................................................................................................................................269
23.05 – Access to Restricted Areas......................................................................................................269
23.06 – Security of Documentation.....................................................................................................270
23.07 – Key Access...............................................................................................................................270
23.07.01 – Unit Keys........................................................................................................................270
23.07.02 – Legion Keys....................................................................................................................271
23.08 – Physical Security......................................................................................................................271
23.09 – Unit Security Officer................................................................................................................271
23.10 – Unit Weapon / Range Procedures...........................................................................................272
23.11 – Building Security.....................................................................................................................273

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 23.12 – Security of Information...........................................................................................................273
23.13 – Security of Equipment and Documents...................................................................................274
23.14 – Use of Computers...................................................................................................................275
23.15 – Use of Social Networking Sites, Text, or Email........................................................................275
Chapter 24 – Safety Orders......................................................................................................................278
24.01 – General Safety Regulations.....................................................................................................278
24.01.01 – Fire.................................................................................................................................278
24.01.02 – Bomb Threat..................................................................................................................278
24.01.03 – Natural Disaster or Breach of Security...........................................................................278
24.02 – Field Operations......................................................................................................................278
24.03 – Emergency Scene Management..............................................................................................279
24.04 – First Aid Equipment.................................................................................................................279
24.05 – First Aid Personnel..................................................................................................................280
Chapter 25 – Fire Orders..........................................................................................................................282
25.01 – General...................................................................................................................................282
25.02 – Fire Safety Officer...................................................................................................................282
25.03 – Relationship with Legion Executive.........................................................................................283
25.04 – Fire Evacuation Plan................................................................................................................283
25.05 – Fire Drills.................................................................................................................................283
25.06 – Documentation.......................................................................................................................283
Annex25a – Fire Safety Plan................................................................................................................284
Chapter 26 – Environmental Procedures.................................................................................................286
26.01 – General...................................................................................................................................286
26.02 – Environmental Assessments...................................................................................................286
26.03 – Environmental Rules for Training............................................................................................286
26.04 – Unit Environmental Officer.....................................................................................................287
Chapter 27 – Range Safety Orders...........................................................................................................288
27.01 – General...................................................................................................................................288
Chapter 28 – Unit History........................................................................................................................290
Chapter 29 – Affiliated Unit.....................................................................................................................292
29.01 – Affiliated Unit..........................................................................................................................292
29.02 – History of the Affiliation..........................................................................................................292

23
 29.03 – Change of Affiliation...............................................................................................................292
29.04 – Liaison with the Regiment.......................................................................................................292
29.05 – Professional and social interaction.........................................................................................292
29.06 – Regimental Support Staff........................................................................................................293
29.07 – Mess Membership..................................................................................................................293
29.08 – Detailed History of 30thFdReg’t, RCA (The Bytown Gunners).................................................293
Annex 29a – Affiliated Unit Historical Timeline...................................................................................296
Chapter 30 – Flags and Colours...............................................................................................................298
30.01 – The National Flag....................................................................................................................298
30.02 – The Royal Canadian Army Cadet Flag......................................................................................298
30.03 – Description of the Cadet Corps Flag........................................................................................298
30.03.01 – Particulars......................................................................................................................298
30.03.02 – Use of the Flag...............................................................................................................298
30.03.03 – Care and Security...........................................................................................................298
30.03.04 – Replacement..................................................................................................................298
30.04 – Artillery Colours......................................................................................................................299
30.05 – Colours and Flags of Other Units.............................................................................................299
30.06 – Parade Markers.......................................................................................................................299
30.07 – Banners, Pennants, and Company Colours.............................................................................299
Chapter 31 – Crests, Badges & Graphics..................................................................................................300
31.01 – General...................................................................................................................................300
31.02 – Authorized Corps Colours.......................................................................................................300
31.03 – RCAC Crest..............................................................................................................................300
31.04 – RCA Cap Badge........................................................................................................................301
31.05 – Cadets Canada Logo................................................................................................................301
31.06 – RCAC Motto............................................................................................................................301
31.07 – RCA Motto...............................................................................................................................301
31.08 – Battle Honours........................................................................................................................301
Chapter 32 – Customs and Traditions......................................................................................................302
32.01 – Customs and Traditions of the Cadet Corps............................................................................302
32.02 – Parade Square.........................................................................................................................302
32.03 – Recognition - Departure of Senior Members of the Corps......................................................302

24
 32.04 – Christmas Dinner.....................................................................................................................303
32.05 – St. Barbara’s Day.....................................................................................................................303
32.06 – Regimental Dining In...............................................................................................................304
Annex 32a – Cadet Certificate of Recognition.....................................................................................305
Chapter 33 – Annual Ceremonial Review................................................................................................306
33.01 – General...................................................................................................................................306
33.02 – Taskings...................................................................................................................................306
33.03 – Reviewing Officer....................................................................................................................307
33.04 – Awards....................................................................................................................................307
33.05 – Timings....................................................................................................................................308
33.06 – Location..................................................................................................................................308
Chapter 34 – Awards...............................................................................................................................310
34.01 – General...................................................................................................................................310
34.02 – Medals....................................................................................................................................310
34.03 – Unit Awards............................................................................................................................311
34.04 – List of Awards..........................................................................................................................311
Annex34a – Award Criteria..................................................................................................................314
Chapter 35 – Unit Sponsor.......................................................................................................................318
35.01 – Branch History.........................................................................................................................318
Chapter 36 – Support Committee............................................................................................................320
36.01 – General...................................................................................................................................320
36.02 – Liaison.....................................................................................................................................320
36.03 – Facilities..................................................................................................................................320
36.04 – Monthly Meeting....................................................................................................................320
36.05 – Quorum and Voting................................................................................................................320
36.06– Financial Accounts...................................................................................................................321
36.06.01 – General...........................................................................................................................321
36.06.02 – Debit Account linked to Debit Card................................................................................321
36.06.03 – Visa Account...................................................................................................................321
36.06.04 – Main Corps Operational Account...................................................................................322
36.07– Financial Process......................................................................................................................322
36.08– Financial Reporting..................................................................................................................323

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 36.09–Expense Claims.........................................................................................................................324
36.10 – Inventory Process....................................................................................................................324
36.10.01 – General...........................................................................................................................324
36.10.02 – Lost Items.......................................................................................................................324
36.11 – Hospitality...............................................................................................................................324
Annex 36a – Support Committee Bylaws.............................................................................................325
CONSTITUTION........................................................................................................................................327
BY-LAW NO. 1..........................................................................................................................................327
Article I – Name...................................................................................................................................327
Article II – Interpretation.................................................................................................................328
Article III – Members...........................................................................................................................328
Article IV – Executive.......................................................................................................................329
Article V – Financial.............................................................................................................................330
Article VI – Committees...................................................................................................................331
Article VII - Indemnification.............................................................................................................331
Annex 36b – Terms of Reference.........................................................................................................335
Annex 36c – Support Committee Organizational Chart.......................................................................339
Annex 36d – Support Committee Checklist.........................................................................................341
Annex 36e – Funds Requisition Form...................................................................................................344
Chapter 37 – Army Cadet League............................................................................................................346
37.01 – General...................................................................................................................................346
37.02 – Charitable Status.....................................................................................................................346
Chapter 38 – Cadet Reference Manual....................................................................................................348
38.01 – General...................................................................................................................................348
Annex 38a – Cadet Reference Guide...................................................................................................349
Chapter 39 – Parent Reference Manual...................................................................................................350
39.01 – General...................................................................................................................................350
Annex 39a – Parent’s Reference Guide................................................................................................351
Chapter 40 – Annexes..............................................................................................................................352
40.01 – General...................................................................................................................................352
Annex40a – Regional Safety Policy......................................................................................................354
Annex40b – Regional Environmental Policy.........................................................................................355

26
 Annex40c – Unit Routine Orders (Sample)..........................................................................................356
Annex40d – Annual Ceremonial Review..............................................................................................357
Annex40e – Regimental Guest Night...................................................................................................358
Annex40f – White Lanyard Program....................................................................................................359
Annex40g – St. Barbara’s Day Celebration...........................................................................................360
Annex40h – History of Gun Runs.........................................................................................................361
Chapter 41 – Emergency Contacts...........................................................................................................362
41.01 – General...................................................................................................................................362

27
Chapter 1 – General Instructions

1.01 – Aim

1. Unit Standing Orders are published on the authority of the Commanding Officer. They do
not replace or supersede CATO’s.

2. The aim of these orders is to detail Standing Orders, which apply to all members of 2951
Royal Canadian Army Cadet Corps. These orders also apply to any other users hosted by
2951 RCACC.

3. Minor amendments will be published in Corps Monthly Routine Orders.

4. Major amendments will be published by reprinting the necessary sections of the Standing
Orders.

5. These orders will be reviewed at a minimum, annually and prepared for distribution prior
to the commencement of the training year.

1.02 – Orders, Regulations, and Instructions

1.02.01 General

1. These standing orders are issued as a supplement to the Queen’s Regulations and Orders
(QR&O), and the Cadet Administrative Training Orders (CATO).

2. These Unit Standing Orders supersede all previous orders and are effective upon receipt.

3. Where conflict exists between these Unit Standing Orders and other directives, the higher
order shall be followed.

4. Officers and adult staff are responsible for ensuring that they, and their subordinates, are
compliant with these orders.
1.02.02 Specific Orders

1. Corps Monthly Routine Orders

a. These will outline corps duties, mandatory and optional training, and changes in
corps personnel.

2. Fire Orders

a. These orders for the Royal Canadian Legion Branch have been published as
Chapter 26 of these orders.
28
 3. Range Safety Orders.

a. These orders for the Royal Canadian Legion Branch have been published as
Chapter 28 of these orders.

4. All other orders, regulations, instructions, and announcements will be published as

required.

1.03 – Organization and Composition of the Corps

1.03.01 – Aims of the Canadian Cadet Organization

The aims of the Canadian Cadet Organization are to:

1. Develop in youth the attributes of good citizenship and leadership;

2. Promote health and physical fitness;

3. Stimulate the interest of youth in the sea, land and air activities of the Canadian Armed
Forces.

All members of 2951 RCACC will support, develop and strive to master these aims at all times.
1.03.02 – Appointments of the Royal Canadian Army Cadets

1.03.02.01 – Colonel-in-Chief

His Royal Highness the Prince, Phillip, Duke of Edinburgh KG, PC, OM, GBE, CD
1.03.02.02 – Colonel Commandant

Major General Robert Meating

1.03.03 – Unit Organization

1.03.03.01 – Unit Structure

The Cadet Corps will be modeled as a Signals regiment in similar fashion to our Affiliated Unit,
CFS Leitrum. The company will be divided into one or more troops, based on the amount of
registered cadets:
1.03.03.02 – Structure of the Corps

1. Fewer than 30 = 1 Troop

2. 31 – 60 Cadets = 2 Troops

29
 3. 61 – 90 Cadets = 3 Troops
1.03.03.03 – Flag Party

The unit shall create a Flag party comprised of either 3 or 5 cadets, based on availability within
the unit. It shall be commanded by a Senior NCO, preferably of the rank of WO or MWO
1.03.03.04 – Headquarters Company

Cadets who do not fall in to the company structure shall be assigned to the Headquarters
Company. They are:

1. Regimental Sergeant Major; and

2. Drill Sergeant Major.

1.03.03.05 – Supernumerary Positions

The CO, in consultation with their staff has the authority to appoint additional positions within
the corps. Cadets shall fill these positions when the size and operational requirements justify
adding these positions. They shall be assigned to the Headquarters company and are:

1. Admin NCO;

2. Standards NCO;

3. CQMS (Supply NCO); and

4. Sports NCO.
1.03.04 – Duties and Responsibilities

Staff on strength at the Cadet Corps shall have duties for which they are responsible. Terms of
Reference can be found in chapter 7.
1.03.04.01 – Primary Duties

All staff members shall have a primary duty. This will be their main area of responsibility in the
unit and they shall be held accountable for all aspects of their duties. The following are primary
duties within the Cadet Corps.

1. Commanding Officer (CO);

2. Training Officer (TrgO);

3. Supply Officer;

30
 4. Administration Officer; and

5. Star Level Officer.

1.03.04.02 – Secondary Duties

Each staff member will be assigned one or more secondary duties to perform. They are as
follows:

1. Unit Cadet Conflict Management Advisor;

2. Troop Officer;;

3. Deputy Commanding Officer;

4. Unit Environmental Officer;

5. Recruiting Officer;

6. Unit Security Officer;

7. Unit Safety Officer

8. Sports Officer;

9. Standards Officer;

10. Public Affairs/Webmaster;

11. Fire Safety Officer

12. Unit Security Officer; and

13. Liaison Officer with CFS Leitrum,

Based on operational requirements and staffing levels, the CO may elect to leave some of the
positions above vacant.
1.03.04.03 – Specialty Teams

Each Officer may be assigned to plan, supervise and coach one of the following specialty teams
for competition:

1. Band Officer;

31
 2. Marksmanship Team Officer;

3. Drill Team Officer With Arms;

4. Drill Team Officer Without Arms;

5. Biathlon Team Officer;

Details on specialty teams can be found in chapter 13.

If staffing levels permit, the CO may appoint a person to assist the Officers listed above with the
duties of a Coach.

The CO will normally not have a specialty team due to his/her additional responsibilities with the
Sponsor, Regiment and the League.

The CO has the authority to invite an outside Officer/volunteer to assiti and/or conduct
specialty training. Where possible specialty paid days will be offered
1.03.04.04 – Duty Officer

The AdmO and will create a Duty Officer Schedule to be approved by the CO. All officers will
be required to be the Duty Officer on a rotational Basis. The Description of Duties can be found
in chapter 7
1.03.04.05 – Restrictions

Certain key positions are designed to be filled only by members of the Cadet Instructors Cadre
(CIC). They are:

1. Commanding Officer (CO);

2. Deputy Commanding Officer (DCO);

3. Training Officer (TrgO);

4. Troop Officers (Tp Cdr); and

5. Unit Cadet Conflict Management Advisor (UCCMA).

Certain positions may be filled by Members of the Cadet Instructors Cadre (CIC), Civilian
Instructors, Regular or Reserve Force NCM’s or Civilian Volunteers:

1. Supply Officer (SupO);

2. Administration Officer (AdmO); and

32
 3. Instructor (Instr).

4. Administration Assistant (Admin Asst);

5. Supply Assistant (Sup Asst); and

6. Assistant Instructors (Asst Instr).

1.03.04.06 – Volunteers

Individuals not on paid establishment, whether civilian or military will be allocated to positions
at the discretion of the Commanding Officer who retains the right to hire or terminate any
volunteer IAW DND policies and procedures.
1.03.04.07 – Cadet NCM’s

The NCM cadre will be established following the rank structure as authorized by D Cadets and
based upon traditional positions in an Army Cadet Corps.
1.03.05 – Designation of Resources

The Corps is organized in accordance with the Canadian Forces and Canadian Cadet
Movement establishment.

1. Officers

a. The Commanding Officer of CIC Officers on strength at 2951 RCACC is the

Commanding Officer of RCSU(C).

b. The Corps Commanding Officer acts as a local supervisor.

2. Civilian Instructors

a. CIs are screened through the Army Cadet League and are bound by contract to the
RCSU(C). CIs may act in the same capacity as a CIC officer.

3. Volunteers

a. Volunteers are screened through the Army Cadet League and shall operate within
the corps organization. ID badges must be worn at all times.

4. The Commanding Officer of cadets enrolled on strength at 2951 RCACC is Captain

Robert J. Hutchingame, CD, or a designate.

5. Note: Clarification of terminology:

33
 a. The term “adult staff” refers collectively to officers, civilian instructors and
civilian volunteers.

b. The term “senior cadets” refers to cadets holding the rank of Sergeant and above.

c. The term “cadet non-commissioned officers” refers to cadets appointed to the

position of Detachment Commander or higher.
1.03.06 – Chain of Command

1. Disciplinary action and communication shall follow the chain of command.

2. Annex 1a – Headquarters Organizational Chart

3. Annex 1b – Cadet Organizational Chart

4. All members of the Cadet Corps will follow the Chain of Command. Deviation from this
procedure will be discouraged and corrected at all times.

5. All personnel are obligated to know, understand and follow the command structure as set
out by the CO.

6. The organizational chart will be draw up at the discretion of the CO based on operational
requirements and size of the Corps.

1.04 – Dress and Deportment

1.04.01 – General

1. Compliments

a. Compliments will be paid to all officers, regardless of their unit, corps, or country
of origin;

b. As a courtesy, compliments shall be paid to subordinate officers;

c. Civilian Instructors shall be addressed using ‘CI’ as their rank in conjunction with
their surname;

d. Civilian volunteers shall be addressed as Mr, Miss, Ms, or Mrs in conjunction

with their surname;

e. Cadets shall address other cadets using their rank and surname.

f. When an officer enters or leaves a room, ‘Group’ shall be called by the most
senior cadet;

34
 2. Channels of Communication

a. Correct chain of command will be followed in accordance with Annex1a –

Headquarters Organizational Chart and Annex 1b Cadet Organizational Chart;

b. All cadets, parents or guardians of cadets, and staff retain the right to speak
directly to the Commanding Officer upon request; and

c. All cadets retain the right to speak directly to the UCMMA upon request.
1.04.02 – Dress Requirements

1. A high standard of dress is to be maintained at all times by all members of the cadet
Corps, in accordance with the appropriate regulations and orders. Uniforms will be
pressed and boots shone as appropriate.

2. The Training Officer shall establish the Dress of the Day IAW the training plan.

3. Dress for the Officers shall be equivalent to the cadet order of dress.

4. The Battery Sergeant Major through the N.C.O.’s, is responsible for ensuring that a high
standard of dress is maintained.

1.04.03 – Hair and Personal Grooming

1. All personnel shall present themselves, whether in uniform or civilian attire, in a clean
and well-groomed fashion;

2. Females may arrange their hair neatly in a braid or ponytail when participating in field
training, or when the wearing of a helmet is required.

1.04.04 – Dress and Personal Appearance

1. Specific dress requirements shall detailed in Corps Monthly Routine Orders;

2. The uniform shall be worn as per CF Dress Instructions.

3. Civilian accoutrements shall not be worn or used in combination with the CF or army
cadet uniform, with the following exceptions:

a. Umbrellas – shall be black, and conservative in design;

b. Backpacks – shall be black or OD, and conservative in design;

35
 c. Purses – shall be black matte leather, unadorned, free of excess stitching, and
conservative in design;

d. Briefcases or laptop cases– shall be black, brown leather, or black nylon cordura,
and conservative in design.

e. All closures (e.g. Zippers, buttons, belts, etc.) shall be done up at all times;

f. When not worn, coats shall be neatly folded and carried over the left arm;

g. Backpacks shall be carried in the left hand, or neatly worn with both straps on the
shoulders.
1.04.05 – Officers

1. For all scheduled training activities, officers shall attend in uniform as follows:

a. Formal functions and parades – C1A;

b. Relaxed training functions – C2, Cadpat;

c. Physical Fitness training – Cadpat; sports attire may be worn by officers

participating in PT;

d. Field training – Cadpat, unless otherwise directed

1.04.06 – Civilian Instructors and Volunteers

1. Civilian staff shall wear clean and appropriate civilian attire as follows:

a. Formal functions and parades – formal business attire;

b. Relaxed training functions - business casual;

c. Sports Training – sports attire;

d. Field Training – OD combats, or civilian equivalent.

1.04.07 – Cadets

1. For all scheduled training activities, cadets shall attend in the dress specified in Corps
Monthly Routine Orders.

a. Senior cadets. Additional dress instructions shall apply to cadets in command or

instructional positions. Specifically;

36
 i. Senior cadets shall not give direction or instruct when out of uniform;

ii. Additional uniform accoutrements shall be worn as per Annex 20c

Accoutrement Entitlement.

iii. Civilian attire, when authorized, shall be;

1. Clean and in good repair;

2. Conservative in nature;

3. Practical and suitable for the scheduled activity;

4. Free of tobacco, drug, or alcohol logos and images; and,

5. Free of offensive language or provocative images.

b. Jewellery, make-up, and accessories.

i. Jewellery, make-up, and accessories that do not pose a safety hazard may
be conservatively worn.

ii. For safety reasons, cadets may be instructed to remove loose, sharp, or
large jewelry items during PT, abseiling, or other forms of adventure
training;

iii. Watches shall be conservative in design;

iv. Jewellery, including religious symbols, may be worn in accordance with

CF Dress Instructions.
1.04.08 – Language and Deportment

1. Language

a. All corps members shall use professional, polite, and appropriate language under
all circumstances;

b. Members in instructional or supervisory positions shall use a reasonable tone of

voice;

c. No member of the corps shall raise his or her voice, with the following
exceptions;

i. In instances where safety is an issue;

37
 ii. Calling drill commands;

iii. In instances where a large audience is being addressed and a public

address system is unavailable.

d. Use of inappropriate language or tone may result in disciplinary action.

2. Deportment and Body Language

a. All members of the Corps are expected to maintain a high level of behaviour at all
times. During all cadet activities, cadets will behave in a manner that reflects well
on the CCM, the Affiliated Unit, and the Canadian Forces.

b. This standard of behaviour will be maintained at all times at cadet activities,

whether in uniform or not. This means that from the time a Cadet leaves their
home, until they return they are expected to behave as well trained Cadets. Any
reported behaviour that fails to meet this standard may be subject to disciplinary
action regardless of the location or time of the incident.

c. All adult staff members and senior cadets must set a professional example in
personal bearing. All members shall use good posture, and refrain from slouching
or putting hands in pockets while in uniform;

d. Gum shall not be chewed in uniform;

e. When eating indoors, the headdress shall be removed;

f. During briefings, only the speaker shall remain in front of the audience. All other
adult staff members and senior cadets shall move to the rear where possible; and

g. During periods of instruction only the instructor shall remain in front of the class.
Additional adult staff members and senior cadets shall discretely enter and leave
without distracting the class.

1.05– Prohibitions
1.05.01 – General

1. For the safety and health of all activity participants, certain items are prohibited at the
cadet unit. These are detailed in the following sections.
1.05.02 – Tobacco

2. This order amplifies CATO 13-22 – Smoking.

38
 3. In keeping with one of the aims of the Cadet Movement, which is to promote health and
physical fitness, the Cadet Corps has adopted a strict no smoking policy. No cadet shall
smoke at cadet activities. The distribution or sale of tobacco is strictly prohibited.

4. Cadets
a. Cadets shall not use tobacco products under any circumstances.

b. Use of tobacco by cadets will result in disciplinary action IAW CATO 13-22.

5. Adult staff

a. Those who have obtained the age of 19 may use tobacco products provided they
are not in view of cadets, and only in designated smoking areas;

b. Adult staff shall not engage with cadets with the smell of tobacco on their breath
or clothing.
1.05.03 – Drugs and Alcohol

1. All members of the Corps shall adhere to CATO 13-23 – Drugs and Alcohol. All guests,
parents, or other CF members shall be expected to conform in a similar manner if in the
presence of cadets. Staff shall ensure that visitors, guests and parents conform to this
policy.

2. In accordance with CATO 13-23, cadets shall not consume alcohol under any
circumstances.

3. No member of the corps shall use or possess drugs that are not obtained with the
guidance of a certified Canadian health care professional.

4. During training activities, the use of prescription and over-the-counter medications by

cadets shall be supervised by an adult staff member; and

5. Adult staff shall not interact with cadets while under the influence of alcohol, or with the
smell of alcohol on their breath or clothing.
1.05.04 – Fraternization

1. Personal relationships shall not be allowed to interfere with corps activities;

2. Corps members shall not fraternize during corps training activities;

3. Adult staff shall maintain a professional distance with cadets; and

4. Where personal relationships exist, whether platonic or non-platonic, corps members

shall be separated in the organization of the corps.

39
1.05.05 – Prohibited items

To ensure the safety of all personnel, the following items are strictly prohibited at all cadet
activities:

1. Drugs (except authorized prescription medication);

2. Alcohol;

3. Weapons of any kind (except rifles authorized by the CCM);

4. Mace, Pepper Spray, Tazers or any other similar illegal/controlled device;

5. Vulgar, Offensive, Controversial, Profane, Pornographic or other similar material;

6. Ammunition or Pyrotechnics of any kind (except those authorized by the CCM); and

7. Any other item that is considered unacceptable in a youth organization, or contrary to

CCM policies.
1.05.06 – Knives

1. Knives can be dangerous are strongly discouraged at cadets. If the knife could be
considered as a weapon (i.e. switchblade, butterfly knife, etc.) it shall be confiscated.
Knives with blades longer than 4” (14 cm) are not authorized.

2. However, certain types of knives such as “Multi-tools” and “Swiss Army” types of
knives can be very useful when undergoing Bushcraft training. These types of knives are
authorized, but must be properly handled, maintained and stored with safety in mind.

1.06– Miscellaneous
1.06.01 – Time Commitment

1. It is expected that all members will honour their time commitments to the unit. It is
understood that this is a volunteer organization but it is difficult to properly operate when
those who are counted on for leadership are absent.

2. Staff and cadets will be expected to “take ownership” of their responsibilities while
members of the unit.
1.06.02 – Partnerships

1. The unit will endeavour to build strong partnerships within the community. Specifically,
we will build relationships with:

a. Our sponsor, Branch , Royal Canadian Legion;

40
 b. Our affiliated unit, CFS Lietrum;

c. .
1.06.03 – Volunteer Hours

1. In support of the education system of the province of Ontario, we will expose cadets to a
number of volunteer opportunities for which hours may be accumulated towards
graduation.

2. Any staff member may sign for these hours on the following conditions:

a. They are honestly earned;

b. They are accurately accounted.

1.06.04 – Documentary Processes

1. Towards the end of building a more efficient unit, 2951 will implement a standardized
documentary process modeled on the Unit Standing Orders.

2. This will permit generations to come a more efficient and accountable means of
operation.
1.06.05 – Official Languages

1. While the unit operates in English as its primary language of business and instruction, it
also recognizes the importance of linguistic duality and the benefit of having members of
the francophone community within our ranks.

2. Every attempt will be made by unit staff to offer training material in both official
languages at the request of a cadet.

1.6.6 – Lost and Found

1. Cadets may forget to take some items home with them following training. The Corps
shall maintain a lost and found in the following manner:

a. The Duty Officer shall be responsible for picking up items left behind;

b. All lost and found items shall be placed in supply;

c. The Supply Officer shall create a lost and found storage box and:

i. Sort through the items;

41
 ii. Items that belong to the Corps (i.e. clothing, training aids, manuals, etc.)
shall be returned to Supply or Training as applicable;

iii. Items that can be identified as belonging to a specific cadet shall be

returned to that cadet;

iv. Ensure the box is visible accessible during parade nights;

v. Make regular announcements to remind cadets to look in the box;

vi. Items that cannot be identified shall remain in the lost and found box.

2. At the end of the training year, any items not claimed (and not belonging to the Corps /
DND / Sponsor) will be donated to a charitable agency. The CO shall authorize any items
to be donated.
1.06.07 – Food

1. All corps members shall strive to make healthy choices during cadet training activities;

2. Leftover food shall be properly disposed of in existing garbage facilities;

3. Food shall not be stored in corps offices, except in the Supply Office or Canteen.
1.06.08 – Allergies

1. Every attempt is made to run a safe program.

2. We do not operate in a nut or allergen free environment.

3. It is the member’s responsibility to advise staff of any life-threatening allergies.

4. It is also the member’s responsibility to manage their own allergy.

1.06.09 – Phones and Electronic Devices

1. During training activities, cell phones, MP3 players, iPods, and other electronic devices
shall be turned off, or placed on ‘silent’;

2. No electronic devices shall be used on any range during range practices;

3. Electronic devices are the sole responsibility of the owner; and

4. If use of any electronic device disrupts training or is deemed a safety issue, it shall be
confiscated by the attending officer until the end of training period or event.

42
1.06.10 – Damage

1. All damages, whether to furniture, equipment, or the building, shall be immediately

reported the Duty Officer;

2. It is the responsibility of all corps members to safely use corps equipment, or anything
belonging to the Department of National Defence; and

3. Deliberate damage or negligent usage may result in disciplinary action.

1.06.11 – Sanitation and Garbage

1. For health and safety reasons, hand washing and hand sanitization shall be enforced;

2. Garbage shall be properly disposed of at all times;

3. Cigarette butts, personal hygiene items, human waste, or other unsanitary items shall not
be picked up by cadets; and

4. Anything posing a health, safety, or environmental risk (such as hypodermic needles,

broken glass, condoms, etc.) shall be immediately identified to the nearest adult staff
member.
1.06.12 – Parent / Guardian Authorization for Specific Activities

1. By signing the CF-1158 application form, parents/guardians consent to regular training

activities. However, for activities taking place outside the LHQ, CATO 14-06 dictates
that additional consent is required. This consent shall be obtained by means of a
permission form.

2. All cadets will be required to submit a permission form signed by their parent or legal
guardian. Cadets not in possession of this form will not be able to participate in the
activity.
1.06.13 – Health Cards

1. Cadets are required to bring their health card to all cadet activities. This will ensure that
prompt and proper medical attention is given to the cadet, should an injury occur.

2. If a cadet is not in possession of their health card, they will not be able to participate in
the activity.

43
Annex 1a – Headquarters Organizational Chart

Commanding Officer

(CO)

Capt John Dewis

Deputy Commanding Officer

(DCO)

Cadet Liaison Officer

Vacant
CF Military Advisor
(CLO)

Administration Officer
Standards Officer Vacant Training Officer
Supply Officer
Sgt. Tom Larson (Adm O)
Operations Officer (Stds O) (Trg O)
(Sup O)
Capt Elizabeth Hailstone
(Ops O) Capt Terry Larocque Capt Rob Hutchingame
Assistant Training Officer Assistant Supply Officer
2Lt Kristen Hutchingame
Vacant
(A/Trg 0) (A/Sup O)
Star Level Officer Assistant Administration Officer
Star Level Officer Star Level Officer (A/Adm O)
Mr. Richard Coles (CI) 2Lt Deanna Lawson
Silver Star Star Level Officer
Green Star Red Star Ms. Pam Clarke
Mr. Chris Légère (CV) Gold Star Star Level Officer
2Lt Kristen Hutchingame Mr. Jason Cox (CV)
2Lt Deanna Lawson NSE

Rifle Coach Musketry Officer Rifle Coach Mr. Randy Murray (CI)

Mr. Stewart McLean (CV) Capt Graeme Milne Mr. Jason Cox (CV)
Annex 1b – Cadet Organizational Chart

Regimental Sergeant Major

(RSM)

Vacant

Battery Sergeant Major

(BSM)

Battery Quarter Master Sergeant Vacant Technical Warrant Officer Operations Technical Warrant Officer Standards
Technical Warrant Officer Training
(BQMS) (TWO-O) (TWO-S)
(TWO-T)
Vacant Vacant Vacant
Vacant

Troop Sergeant Major (Bravo)

Troop Sergeant Major (Alpha)

(TSM B)
(TSM A)

Vacant
Vacant

2 Detachment Commander 3 Detachment Commander 4 Detachment Commander 5 Detachment Commander 6 Detachment Commander

(2DC) (3DC) (4DC) (5DC) (6DC)

1 Detachment Commander
Vacant Vacant Vacant Vacant Vacant
(1DC) Vacant
Annex 1c – Unit Mission Statement

Sigs badge to go here 2951 RCACC Mission Statement

2951 Royal Canadian Army Cadet Corps will operate in alignment with the mission,
vision, aims and objectives of the Canadian Cadet Movement to develop self-confident,
responsible young citizens. This will be accomplished through adherence to all rules,
regulations and policies, thereby providing safe, fun and challenging opportunities within
a military framework. To further this intent, we will employ sufficient adult staff
members and instructors who are competent, professional, suitably qualified and
committed to supporting these goals through ethical, transparent behaviour. Our program
will be delivered in a respectful environment that is free from harassment. All activities
will be well planned, organized and implemented leveraging our human and material
resources in the most efficient manner in order to engage our cadets and increase their
desire to participate. Our program will model environmental stewardship so that we may
lessen our impact for future generations.
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Chapter 2 – Standard Operating Procedures

2.01 – Command and Control

2.01.01 – General

1. The staff of the cadet corps shall be responsible for the operation of the cadet corps. The
following chapter will detail the daily, weekly and yearly routine of the cadet corps.
2.01.02 – Supervision

1. IAW CATO 13-12 and CRCO 1815, an Officer, or another member of the Staff will
supervise every Corps activity. There will be no exceptions unless authorized in writing
by the Commanding Officer RCSU (C).

2. All staff and Non-Commissioned-Officers will make a vested effort to ensure that an
appropriate level of supervision over subordinates is maintained at all times during
training and other unit activities. This will ensure that accidents are few, that orders and
regulations are being adhered to, and that the goals of the Corps Annual Training Plan are
being achieved.

3. Supervision is of the utmost importance to the safe and effective operation of the Corps.
Accidents and incidents often occur when supervision is not present.

4. No member of the Corps shall practice the “Delegate and Disappear” method of
Supervision. In learning good supervision skills, all members of the Corps should feel
free to see any of the staff with questions regarding supervision.

5. The Senior Officer present at any event shall automatically assume the responsibilities for
overall supervision, unless directed otherwise by the CO.

6. A Duty Officer and Duty NCO shall be appointed for each week and appointments shall
be outlined in Monthly Routine Orders;
2.01.03 – Leadership

1. All staff and NCO’s of the Corps are expected to practice a high level of leadership. It
must be remembered that good leaders are made, not born. Furthermore, in order to be a
good leader, one must first be a good follower.

2. Any person in a leadership position in the Corps is expected to remember their

obligations to the Corps and to their subordinates. It is the responsibility of all ranks to
develop the leadership potential of their subordinates
2.01.04 – Responsibilities

1. The CO of 2951 Royal Canadian Army Cadet Corps is responsible for the command,
control, organization, and administration of the corps.

2. The CO will from time to time delegate command, control, organization, and
administrative responsibilities to other officers, volunteers, and cadets who will, in turn,
be responsible for their actions to the Commanding Officer;

2.02 – Corps Routine

2.02.01 – Annual Routine

1. The corps shall commence training on 01 Sep of each year and shall stand down training
on 30 Jun of each year.

2. The corps shall not conduct parades over Christmas Break or Spring Break; however
optional training activities may be scheduled during this period.

3. Through effective planning the unit will endeavour to avoid planning events that coincide
with recognized statutory holidays and days of observance such as Mother’s Day.
2.02.02 – Monthly Routine

1. A Commanding Officer’s Parade will be conducted as detailed in the Corps Training

Plan.

2. On the second, third (and fourth if applicable) Tuesday of each month, a regular training
parade will be conducted.

3. Sports parade will be conducted as per Training Schedule.

2.02.03 – Nightly Routines

1. Tuesdays – 1900 – 2100

a. Regular Training Night

2. Thursdays –1900 – 2100

a. Administration

b. Team Training

3. Sundays – 0900 – 1500

 a. Range Operations

4. Other training

a. Timings to be determined;

2.02.04 – Pick Up and Drop Off Times

1. Due to insurance purposes, pick up and drop off times will be strictly enforced.

2. Should unforeseen circumstances arise, please contact the unit to advise as such.

3. Cadets should not be dropped off prior to 18:20 hrs. on regular training nights.

4. Cadets will be released NLT 21:30 hrs. on regular training nights.

5. Timings for other events shall be advertised accordingly.

2.02.05 – Holidays

1. The Corps shall suspend its activities during the following periods:

2. Christmas Break: 2 or 3 weeks, timed to coincide with the school Christmas Break;

3. Spring Break: 1 week, timed to coincide with the school break;

4. June: The corps shall cease parading in June. The date shall be decided upon by the CO,
but shall normally be the first or second week of June; and

5. July – August: The Corps shuts down for the summer.

6. The CO may elect to suspend activities for any other justified reason and shall make
every effort to ensure training is carried out with minimal delays.

2.02.06 – Commanding Officer’s Parade

1. As detailed through the Training Plan rhere shall be regualar Commanding Officer’s
parade. This Parade will follow the same format as Annual Inspection thereby allowing
cadets to familiarize themselves with the parade format.

2. The CO shall inspect the corps and will normally choose this parade to make special
presentations and promotions.

3. Dress for this parade shall be the C1 with medals for cadets and 1A (Medals) for
Officers.
2.02.07 – Last Minute Cancellation of Training

1. Should weather or other circumstances beyond staff control force the cancellation of an
event or parade night, parents and cadets will be notified as soon as possible before the
start of the event. Contact will usually be made by telephone.

2.03 – Fan Out

1. The most senior cadet shall initiate a phone through each week to ensure cadets are
informed of training requirements.

2. Information to be disseminated in the phone through shall include dress requirements,

timings, or any other special requirements;

3. Based on the fan out, the senior cadet shall determine in advance if any cadets or senior
cadets will not be in attendance;

2.04 – Field Training Exercises

1. Each training year, a minimum of two weekend training exercises must be conducted;

2. Planning sequence:

a. 60 days in advance – operations order to be drafted;

b. 50 days in advance – submission of RSSTA, including exercise schedule;

c. 15 days in advance – pre-exercise briefing for attending staff;

3. Personal equipment:

a. Where possible, cadets shall be issued combat clothing for field training;

b. No personal sleeping bags shall be used by cadets during October through April;

c. Personal Kit Lists and Activity Notices will be drafted and disseminated for each
training activity.

2.05– Additional Training Activities

1. Additional training activities may be requested or planned by any member of the corps,
subject to the approval of the Commanding Officer;

2. Requirements:
 a. Designation of an officer or Civilian Instructor as Officer of Primary
Interest(OPI);

b. Promulgation in Monthly Routine Orders;

c. Submission of a RSSTA, if required;

d. Dissemination of an Warning Order to cadets and staff in a timely fashion;

e. Completion of any other special administrative action;

2.06– Incident Reports

1. Major incidents shall be documented and reported in accordance with CATO 12-26.

2. Incidents that are deemed the purview of the UCCMA shall not be investigated or
publicized by any other member of the corps;

3. The attending adult staff member shall document any incident immediately, including
any witness statements that are available;

4. The Commanding Officer shall be immediately notified;

5. Examples include, but are not limited to:

a. Harassment;

b. Missing person;

c. Damage to facilities

d. Damage or loss of equipment;

e. Injury;

f. Fires;

g. Breach of security.

2.07 – Offices
The unit has the use of several rooms in the Legion, consisting of the following:

1. Orderly Room

a. CO’s Office;
 b. Admin Office;

c. Training Office;

2. Training Cell Office

3. Washrooms; and

4. Supply (QM).

The Quartermaster Stores (QM) is out of bounds to all personnel not authorized by the
Commanding Officer. The following personnel are authorized to be in QM stores:

1. CO

2. SupO

3. ASupO

4. BQMS

5. TrgO

All of the Offices listed above will be used by authorized personnel. All others will only enter if
requested or required by duty.

Prior to entering, cadet personnel who do not work within that office (or higher office), will pay
proper respects, in accordance with the senior rank within. Cadets should state their name and
what they require.
Annex 2a – Nightly Routine

Timing Event OPI Remarks

1815 Staff Intake CO Staff arrive and prepare for
training

1830 Cadet Intake DC Cadets Arrive; QM Opens

1845 Opening Parade RSM Cadets Form Up

1900 Period 1 Trg Staff Classes per training schedule

1935 Period 2 Trg Staff Classes per training schedule

2010 Mess Break Duty NCO Mess is Open

2025 Period 3 Trg Staff Classes per training schedule

2100 Final Parade RSM Cadets Form Up

2120 Parade End, RSM Orders Groups completed
Orders Group NLT 2130

2130 Dismissal DutyO All Activities Complete,

Cadets released to parents
2200 Staff Dismissal DutyO All Duties Cease
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Chapter 3 – Public Affairs

3.01 – Public Relations and Liaison

1. The CO is the only person with the authority to deal with the public, or to liaise with
outside groups such as the Sponsor.

2. In the normal course of business, the CO may delegate the authority to other members of
the staff. Duties for the PAFO position are detailed at Annex 7o.

3. With this in mind, those who have been delegated such authority must keep the CO
regularly informed, and will under no circumstances commit the CO or the Corps to
anything without prior approval from the CO.

3.02 – Media Coverage

1. To the end of increasing our public presence, the unit will actively pursue media
coverage of approved events.

2. Barring coverage, we may attempt to submit articles and photos to local media outlets
directly for publication.

3. All invitations of media and submission of articles shall be reviewed by the PAFO and
approved by the CO.

3.03 – Social Media Policy

1. This section under revision.

3.04 – Photography Policy

1. This section under revision.

This section is under revision.

Annex 3a – Social media Policy

This section is under revision.

Annex 3b – Photography Policy

This section is under revision.

This page intentionally left blank.
Chapter 4 – Communications

4.01 – General

The importance of communications in any organization is of critical importance. The Cadet

Corps shall therefore make every effort to ensure proper channels of communication are open at
all times and that every member of the cadet corps is kept up to date and well informed.

4.02 – Telephones

1. The cadet corps shall maintain a minimum of one phone line for general use. This phone
line may be provided by DND, but the responsibility for providing phone lines remains
with the sponsor, IAW Army Cadet League Regulations.

2. The telephone shall be equipped with message capability, whether by machine or voice
mail.

3. The cadet corps may obtain a cell phone for use on activities away from the Legion but
this shall be authorized by the Sponsor.

4. The cadet corps may obtain a fax machine for increased communication ability.

5. With the increasing popularity of cellular phones, the Corps may elect not to have a
permanent cell phone, but rather have staff members use their private cell phones and
have them be reimbursed for their phone expenses. Such expenses shall be invoiced and
documented properly and reimbursed at the discretion of the sponsor.

4.03 – Internet and E-mail

1. The corps is provided with a Cadet Net account and shall use this account for all official
mail.

2. The AdmO will create a list of staff personal e-mails and arrange for all staff to be
included in a distribution list so they can be kept informed of cadet corps activities.

3. E-mail shall be the primary method of written communication for members of the cadet
corps.

4. All adult staff members shall maintain independent email addresses for confidential
correspondence.

5. Internet services are currently shared with the sponsor so usage shall be limited to
necessary work.
 6. Inappropriate use will result in denial of further actions and may be subject to the
discipline policy.

7. Passwords for the modem may be given to Senior NCO’s and higher on the condition that
it remain confidential.

8. No passwords shall be published on the unit website.

4.04 – Website

1. The cadet Corps shall operate an Official Cadet Corps Website.

2. The website shall be designed as closely as possible to the common look and feel
standards of the Government of Canada.

3. The content of the website will be as follows:

a. General information about the unit and cadets;

b. Training Calendar and other information;

c. Specialty Team Training;

d. Upcoming events;

e. Photos of recent events; and

f. Forms used at the local level.

4. The Public Affairs Officer shall be responsible for oversight and quality assurance of the
web content. They may employ volunteer and staff resources for the physical
maintenance and operation of the site.

4.05 – O Groups

The CO shall hold a monthly O group that shall normally be held at the Legion in the Conference
Room on the first Wednesday of every month. The following subjects will be on the agenda.

1. Administration;

2. Supply;

3. Training;

4. Specialty Teams and Competitions;

 5. Promotions and Awards;

6. CO’s comments; and

7. Open discussion.

The TrgO shall hold a monthly O group with his/her staff. This O group shall normally precede
the CO’s O group and discuss the following items:

1. Star Level Training and NSE;

2. Upcoming testing;

3. Citizenship activities;

4. Sports and Physical Fitness;

5. Day Training;

6. Field Training Exercises;

7. Personnel Issues; and

8. Open discussion.

9. Routine Orders

Routine Orders shall be published monthly by the CO. The AdmO will draft the document and
ensure all relevant documentation is provided. An example of routine Orders can be at
Annex41c of these Orders.

4.06 – Notices

1. On occasion, the CO will issue specific directives or documentation that is required to be

sent to cadets. All documentation of this type shall be distributed through one or more of
the means below:

a. Posted on the Corps notice boards in the Legion;

b. Hand notices, flyers, or handouts;

c. Newsletters, and

d. The Corps website.

This page intentionally left blank.
Chapter 5 – Administration

5.01 – General

1. Administration shall be operated IAW current DND and Cadet Policies. The AdmO will
be responsible to the CO for the efficient operation the department.

2. The Corps may employ assistants in Administration who will report to the AdmO.

3. Terms of reference for administration staff can be found in chapter 7.

5.02– Staff Nominal Roll

A Staff nominal roll will be maintained for all slate staff, civilian instructors, and civilian
volunteers including the Parent’s Support Committee with the following information:

1. Surname;

2. Given and Middle names;

3. Full Mailing Address;

4. E-Mail address;

5. Home phone number;

6. Work phone number;

7. Cell phone number;

8. Rank, and

9. Position in the Corps.

The Staff Nominal Roll will be distributed to adult staff members only. Other distribution will be
determined by the Commanding Officer.

5.03 – Attendance Policy

1. Good attendance is a reflection of professionalism and commitment towards training.

2. Cadets with good attendance are more likely to be nominated for awards, medals,
promotions, courses, and exchanges.
 3. The Corps shall maintain a Nominal Roll of all cadets and shall update it on a weekly
basis. This document will be the cornerstone of administration.

4. Proper attendance records on the Nominal Roll are critical for a cadet unit since they are
used in several different ways:

a. It sets the annual quota of the unit which in turn will determine the amount of paid
Officer positions on the Unit Establishment;

b. It is used to determine clothing budgets and DND grant amounts;

c. It is used to determine overall performance of the Corps; and

d. It is used for selection of cadets for summer training and promotion.

5. The Troop Sergeant Majors, prior to inspection, will take attendance every parade night.
Once attendance is taken it will be turned over to the Duty NCO who will in turn ensure
it is delivered to the AdmO immediately following roll call.

6. Good attendance shall be defined as attending at least 75% of mandatory training events
each month. These include:

a. All Tuesday parades;

b. Weekend FTXs;

c. Citizenship activities;

d. Fundraisers.

5.04 – Standard Attendance Taking Format

Attendance shall be taken IAW the format specified in Fortress:

1. A cadet is present when attendance is taken;

2. A cadet is absent when they have not called to report their absence;

3. A cadet is in uniform if they are dressed according to the dress of the day;

4. A cadet is excused when they have called to signify their absence; and

5. A cadet is late when they are not present for attendance, but arrive later on that evening.

6. A cadet is Non-Effective if they have missed 4 parades in a row (without notification OR

has indicated that he/she will be leaving the unit).
5.05 – Leave Policy

5.05.01 – General

1. Cadets and adult staff who do not provide a valid reason for their absence shall be
marked as absent without leave (AWOL).

2. Cadets who have unsatisfactory attendance will be subject to corrective training, or

administrative discipline.

3. If unsatisfactory attendance continues over a two-month period, the cadet will be struck
off strength.
5.05.02 – Excused Absence

1. Excused absence shall be granted for the following reasons:

a. Illness or injury;

b. Important family functions;

c. School commitments and academic load;

d. Travel;

e. Other special circumstances which the CO may sanction.

5.05.03 – Extended Leave of Absence

1. If a Cadet is aware that they will be absent from training for more than three weeks, they
will inform the Administration Officer immediately. This will allow the Administration
Officer to excuse them from training for the period to be missed. Otherwise, the Cadet
will be considered to be NES and out clearance action may result.

2. It should be noted that a leave of absence may have an impact on star level progression,
summer training courses and promotions.

3. Note: Troop Sergeant Majors are responsible to ensure that any leave information for
cadets is passed on to the AdmO.
5.05.04 – Notification of Absence

1. Adult staff shall inform, at their earliest convenience, either their immediate supervisor or
the CO.

2. Cadets shall follow the chain of command and inform their immediate supervisor at their
earliest opportunity.
 3. Senior cadets must allow adequate time to arrange alternate supervision or instruction or
lessons they will be unable to teach. It is the sole responsibility of the cadet NCO to
arrange alternate instruction or find alternate staff to complete their duties.

5.06 – Non Effective Cadets

1. Absent cadets who do not meet the requirement as set out in paragraphs 5.02 or 5.03 will
be marked as NES (Non Effective Strength)

2. Upon being NES for three consecutive weeks, the Troop Sergeant Major will personally
call the member. They should try and find out the reasons for their absences and
encourage cadets to return to active training.

5.07 – Struck of Strength

1. If after the fourth week a cadet still has not returned, the SLO will contact the cadet’s
parents/guardians in order to determine their intent.

2. If the cadet and/or parents have decided not to pursue cadet training, they are to be
advised to turn in their uniform and any other corps equipment as soon as possible. The
SLO must relay this information to the AdmO who will follow-up and close out the file
once the uniform has been returned.

3. They will then be classified as SOS. Files are to be kept indefinitely and it is prohibited to
destroy them.

4. It should be noted that cadets have a right to change their minds. If they reconsider their
decision, they can re-join the Corps at any time and at their previous rank and star level.
However their employment in a specific position (i.e. Section Commander, Drum Major,
etc.) is not guaranteed upon their return.

5.08 – Transfers

1. Cadets wishing to transfer from another Unit will complete all enrolment documentation,
along with providing the address of their former Corps. A transfer will be initiated in the
Cadet Fortress Database by the CO IAW policies and in consultation with the CO of the
cadet’s former Unit.

2. Cadets who transfer will retain the rank and all qualifications that they achieved at their
previous unit as per the CATO’s.

3. Their employment at 2951 RCACC will depend on an initial assessment of their abilities
and experience. After the evaluation of both garrison and field skills is completed, a final
decision on position and rank will be made. The CO will carefully consider the entire
portfolio of the cadet prior to taking any decisions.
 4. A cadet who is transferring elements (i.e. from the Sea or Air Cadets) will undergo a
similar assessment to the one described above.

5. Every effort shall be made to place the cadet in a Star Level that is compatible with the
points mentioned above. An equivalency in rank is also to be determined. The CO shall
be the final authority when deciding upon the equivalencies granted to the cadet.

5.09 – Intake procedures

1. When a new recruit shows up at the Corps, the following procedure shall be followed:

a. Introduce yourself

b. Ask them how they found out about the CCM,

c. Ask them how old they are

i. If the cadet is not yet 12, invite them to come back when they are 12 and
explain why.

ii. If they are 19 suggest they go to the Recruiting Centre and explain why.
Provide them with the location.

d. Point out that membership in the CCM is free, and that we meet Thursday nights
from 1830hrs to 2130hrs,

2. The AdmO shall give them the joining package which shall include:

a. CF 1158 Application for membership form;

b. The Corps information booklet;

c. Code of Conduct;

d. Consent to release of information form

e. Information required (proof of age and health card); and

f. Explain to the Parent/Recruit that we require a photocopy of their birth certificate.

g. Explain to the Parent/Recruit how to correctly fill out the joining papers properly,

h. Answer any questions they may have. If you do not know the answer then ask
another staff member.
 i. If the recruit is ready to join and has all of the necessary information, invite them
to use the conference room to complete their paperwork.

3. To ensure new recruits are properly integrated into the corps, the following procedure
shall be followed;

a. Step 1: The new recruit and parent/guardian shall be informally interviewed by

the CO;

b. Step 2: The RSM or BSM shall:

i. Arrange a quick tour of the building;

ii. In conjunction with the AdmO, assign the recruit to a Troop and
detachment;

iii. Ensure the recruit meets their DSM and DC; and

iv. Ensure all necessary contact information is exchanged.

c. Step 3: The SupO shall measure the recruit for a uniform and explain the clothing
loan system (within 3 weeks);

d. Step 4: Within 3 weeks, the Recruit NCO shall deliver the Recruit Bridging
Package to include:

i. a copy of the Recruit Handbook;

ii. some basic drill instruction; and

iii. fundamental training

e. Step 6: The AdmO shall verify the completion of the Recruit Intake Procedure
(Annex 5a), update Fortress and the attendance roster.

f. Step 7: The cadet shall be attested into the unit at the next formal Commanding
Officer’s Parade. The attestation is included as Annex 5b.

5.10 – Copying Official Documents

1. Completion of cadet enrolment requires the examination and copying of official

documents. All documents must be inspected for authenticity.

2. An adult staff member shall be delegated to copy official documents. The adult staff
member shall:
 a. Photocopy or scan the original document;

b. Enlarge, if possible;

c. Write “certified true” and add the date and his/her signature block on the copy.

d. Immediately return copies and original documents to the AdmO.

5.11 – Changes in Personal Information

1. For legal, safety, and security reasons, personal information must remain as current as
possible.

2. All cadets and adult staff are to immediately notify the Administration Officer of any of
the following changes:

a. Change of phone number;

b. Change of address;

c. Change of name;

d. Change of medical information;

e. Change of custody agreements or guardianship;

5.12 – Exhaust procedures

When a Cadet decides to quit or ages out, the following shall occur:

1. The Cadet must receive an interview with the Commanding Officer prior to any release
action being taken,

2. The checklist on Personnel File must be followed,

3. The Administration Officer must begin the Exhaust Checklist, and

4. No Cadet is to be struck off strength (SOS) until the Exhaust Checklist is returned by the
Supply Officer to the Administration Officer.

5. All Cadets will remain on the Nominal Roll until the Exhaust Checklist has been
completed, and initialed by the Commanding Officer.

5.13 – Unit Letterhead

 1. Unit letterhead shall be used for all official correspondence.

2. Unit letter head shall be used for all external correspondence.

3. All staff members are permitted to use unit letterhead.

4. Items being sent on unit letterhead shall be approved by the Commanding Officer prior to
sending.

5. All internal communications may be sent on standard stock without the unit letterhead.

5.14 – Letters of Reference

6. Any cadet or adult staff member may request a letter of reference after the following:

a. Demonstrating six months of good attendance;

b. Having a satisfactory service record during that time period.

7. Letters of Reference may be written by any adult staff member, and may be printed on
corps letterhead.

8. Letters of reference shall be submitted to the CO for final review.

5.15– Cadet File system

1. All cadets in the unit shall have two files:

a. An Admin File; and

b. A Training File

2. Although all records (training and admin) will be maintained on-line in the secure Cadet
Administration System, (Fortress), paper documentation should be kept in the appropriate
file as follows:

a. The Admin file shall contain:

i. The completed CF- 1158;

ii. Proof of Age;

iii. Proof of Health Insurance;

iv. Completed Consent to the Disclosure of information;

 v. Completed Code of conduct;

vi. Warnings, Chits, Probations, Counseling reports;

vii. CSTC Course Reports;

viii. Letters of thanks or praise

ix. Memorandums relevant to the individual;

x. Records of medals or awards; and

xi. Any other document deemed pertinent to the cadet.

b. The Training File shall contain:

i. Tests, Performance Checks and assessments;

ii. Assignments;

iii. Permission slips;

iv. Any other training document deemed pertinent to the cadet.

c. The training file shall be stored separately in the Training filing cabinet.

5.16 – Mail

1. The unit street address is:

2. The unit mailing address is:

3. Mail shall be picked up and dropped off under the supervision of the AdmO. The
following procedure will be used.

4. The Administration Officer will open all mail addressed to the Corps, with the exception
of mail addressed to a particular individual, or marked “personal” and/or “confidential”.
The mail will placed in the incoming correspondence folder and placed in the
Commanding Officer’s in box for action.

5. The Commanding Officer will process the mail and minute it as necessary, then return it
to the Administration Officer. The Administration Officer will then distribute and file it
as necessary. This will be done every Thursday Night.
 6. All staff members are expected to check their mail boxes at the beginning and the end of
each training night. This will ensure the proper flow of paper within the Corps and that
each member of the Staff is fully informed.

7. DND 728’s will be used to track important correspondence.

5.17 – Computer Procedures

The following procedures shall be followed WRT Corps Computers:

1. Users will not save any “Protected” material on any computer. All protected information
must be stored in Fortress.

2. If a protected document is to be typed, it shall be deleted once the paper copy has been
produced and shall be stored in an approved locked cabinet IAW established procedures.

3. No disk or memory stick, flash card, etc. will be used on the Corps Computer until it has
been checked for viruses.

4. All Corps disks will be locked up after use

5. Unused “Protected” material is to be shredded

6. Internet procedures shall strictly adhere to current DND policies.

Annex 5a – Recruit Intake Form

Block I – Recruit Information

Intake Date: __________________________________________________________________________

Surname: ____________________________________________________________________________

Given Names: _________________________________________________________________________

Assigned Tp: _________________________________________________________________________

Name of TSM:
__________________________________________________________________________

Assigned Det: _________________________________________________________________________

Name of DC: _________________________________________________________________________

Block II – In Clearance

Sequence OPI Task Initial

1 CO Initial Interview
• Meet Parent/Guardian
• Interview Recruit
2 AdmO Collect Required Documents
Review Enrolment Forms
Copy Official Documents
Create Admin File
3 RSM/BSM Recruit Introduction
• Introduce to TSM and DC
• Explain Phone Out
• Exchange Contact Information
4 SupO Measure for Uniform
Explain loan and exchange procedure
Issue uniform within 3 weeks of enrolment
5 TSM Fundamental Training
• NCO and Officer Ranks
• Basic Drill
• Legion Tour
• Corps Structure
6 AdmO Verify Recruit Intake Completion
Update Fortress Update Attendance Roster
7 CO Attestation of member
Annex 5b – Words of Attestation

This section is under revision.

Chapter 6 –Personnel Administration

6.01 – General

1. There is no greater resource than the members of the Corps. Therefore, it is important to
ensure that personnel matters are attended to in a regular, organized, and fair manner.

2. This chapter is intended to ensure that members of the Corps understand their duties and
responsibilities, the method of their evaluation, and other matters of individual
importance. Chapter 7 describes the Terms of Reference for officer and cadet positions.

6.02 – Conflict of Interest

1. No member of the adult staff shall permit themselves to be in a conflict of interest with
the unit.

2. No member of the unit shall benefit from a conflict of interest.

3. Should a conflict arise, they should seek direction from the Commanding Officer.

4. Should a conflict arise, it shall be considered using the “Globe and Mail” test and
decision will be rendered accordingly.

6.03 – Promotions

6.03.01 – General

From time to time Cadets may be promoted to fill Corps vacancies. All promotions will follow
the directives outlined in CATO 13-02. The CO is the final approving authority for all
promotional matters. Beyond the minimum requirements outlined in the aforementioned CATO,
the following factors shall be considered:

1. Dress and Deportment;

2. Conduct;

3. Star Level training results;

4. Attendance;

5. Summer training results;

6. Future commitment to the corps;

 7. Vacancies (IAW Annex B of CATO 13-02);

8. Participation in aspects other than Star Level Training (i.e. Specialty Teams, community
involvement, citizenship, cultural activities, etc.)
6.03.02 – Promotion Policy

1. Baseline proficiency is the minimum standard a cadet must achieve before being considered
for promotion.

2. Enhanced proficiency is the standard a cadet must achieve in order to be considered for early
promotion. 7 of the 10 listed proficiencies on Annex 6a must be achieved to be considered.
Proficiency items with an (*) symbol are mandatory.

3. With the exception of Private, promotions will normally take place toward the end of a
training year or early in the fall to establish structure for the training year. However, if a
cadet has met the prescribed criteria, and a need exists, the Commanding Officer may award
a promotion to a cadet at any time during the training year. Acting ranks may be appointed to
a cadet if a need exists but all of the criteria have not been met.

4. Details pertaining to promotion are listed in Annex6a.

6.04 – Cadet Promotion Boards

1. Promotion boards will be held as needed for every promotion to the rank of Warrant
Officer and above. CATO 13-02 provides additional details. The board will be chaired by
the CO and will consist of selected staff as described in the aforementioned CATO.

2. The board shall be conducted in a suitable environment and deliberations will be kept
confidential. The AdmO will provide the Cadet’s file to the board members.

3. Boards will be announced at least two weeks in advance to allow for cadets to prepare.
Dress for cadets shall be full dress with medals. Dress for the Officers shall be as directed
by the CO.

4. Any acting rank that was conferred previously shall be either confirmed, removed, or
extended as per the recommendations of the board.

5. The CO has the final decision in all matters related to promotion, appointment, and
reduction in rank regardless of the position of the board.

6.05 – Officer Promotions & Appointments

1. Officers shall be promoted and/or appointed IAW current DND procedures. For Corps
purposes, Officers should be formally promoted on Parade, in front of the Corps.
 2. Individuals being sworn in to the CF as Officer Cadets have the option of performing the
ceremony in front of the Corps, or in front of their peers in the Officer’s Mess.

6.06 – Volunteer CF members

The Corps will endeavour to employ members of the CF who are wishing to volunteer with the
unit. The skills and experience of these individuals are invaluable assets and the Corps shall
employ them according to their skills and experience. Of note, former cadets now members of
the CF can offer a great deal of input and can serve as role models for current cadets.

Any member of the Regular or Reserve Force must:

1. Obtain written authorization from their CO, OC, OIC or supervisor as applicable;

2. Sign a volunteer agreement;

3. Undergo and submit proof of a valid security screening (PRC VSS);

4. Understand that they are subject to Cadet Regulations and agree to abide by them;

5. Undergo a UCCMA briefing;

6. Understand and agree that they will be under the authority of the CO of the Cadet Corps,
regardless of rank, during their involvement with the Corps; and

7. Are answerable to the CO of the Corps for their dress, deportment and conduct while
involved in Cadet Corps training and activities.

6.07 – Mentorship of Senior Cadets

1. Current Star Level Course Training Plans end with the completion of NSE. The Corps
recognizes that, even after completing their mandatory training, senior cadets will require
more in-depth coaching and training. Although no curriculum currently exists, the corps
will plan and implement a mentorship program for senior cadets.

2. The Senior Cadet Mentorship Program shall be planned and executed by Officers in the
Corps. If available, Regular or Reserve Force NCO’s may also be employed to help guide
and teach senior cadets in their respective duties. Each Senior Cadet shall be assigned to
the following people:

a. The RSM shall be assigned to the CO;

b. The BSM shall be assigned to the TrgO; and

c. Warrant Officers shall be assigned to Star Level Officers

 3. The program shall operate in a series of one-on-one counseling and training sessions with
each of the individuals above.

4. The goal is to create a professional learning environment for each cadet.

5. The interaction between the mentor and the senior cadet shall be done informally on a
weekly basis and, more formally every month. Officer shall discuss the following with
senior cadets:

a. Job performance;

b. Areas of strength;

c. Areas for improvement;

d. Problem solving techniques;

e. Career counseling (advanced summer training, employment at the Corps, post

cadet careers, etc.);

f. Leadership; and

g. Remedial or Advanced Training as required.

6. It must be remembered that senior cadets must still receive a strong degree of satisfaction
and growth out of the program. Officers will be responsible for ensuring they have all of
the tools at their disposal to succeed in their roles at the cadet corps.

6.08 – Personal Evaluation Reports (PER’s)

1. To assist the Unit in determining who is best suited and/or deserving of a promotion or
position, PER’s will be done on all NCM’s being recommended for promotion or
positions.

2. The Training Officer will request that each Troop Officer begin a process of consultation
with their Troop Sergeant Major on cadets who would be best suited for promotion
and/or a position within the Corps.

3. Cadets being promoted from Private to Master Corporal will utilize the Corps
promotional document (See Annex 6a) that will be verified by the Troop Officer and
forwarded through the chain of command for final approval.

4. Cadets being considered for promotion above the rank of Sergeant will be boarded by an
informal group of three persons. The average board should be comprised of two Officers
and one Senior Warrant Officers rank or above (except when filling the position of RSM
 &BSM). A question and answer format should be utilized and the results should be
compiled on the Corps promotional document (see Annex 6a).

6.09 – Officer Professional Development

1. It is the policy of the Cadet Corps to ensure that all Officers receive adequate training for
their duties.

2. Officers are responsible to the CO to ensure they progress normally through the courses
that are given by RCIS and civilian agencies as required.

3. Officers will have two series of courses to take – rank qualification and specialty.

4. The goal of professional development will be to ensure that Officers can not only do their
basic duties and responsibilities, but also conduct adventure and specialty training. These
aspects are essential to delivering a dynamic training program for the Corps.

5. The CO will meet with officers on a regular basis to ensure they are progressing along in
a satisfactory manner and also establish which specialty training is needed.

6. Additional opportunities will be explored for officer development from outside providers
if they become available.
6.09.01 – Rank Qualification Courses

1. Basic Officer Qualification;

2. Land Environmental Course

3. Intermediate Officers Qualification Course;

4. Training Officers Qualification Course; and

5. Commanding Officer’s Course.

6.09.02 – Specialty Courses

1. Administration Officer’s Course;

2. Supply Officer’s Course;

3. Unit Human Rights Advisor’s Course;

4. Abseil Instructor;

5. Range Safety Officer (Air Rifle, Small Bore & Large Bore);
 6. Canoe Instructor (Basic, Moving Water & Trip Leader);

7. Orienteering instructor;

8. Cold Weather Instructor; and

9. Any other RCIS or Civilian course as applicable.

6.10 – Adult Staff Members Pay

1. The AdmO shall prepare all pay sheets and requests for travel support for staff members.

2. Staff members shall sign the pay register at the beginning of the night.

3. The Commanding Officer will initial the pay sheets nightly at the end of the night.

4. On the last training night of the month, the AdmO will ensure the accuracy of the
month’s pay sheets and prepare them for submission to HQ for processing.

5. With the use of a log, theAdmO will track the used number of paid days for each staff
member.
Annex 6a – Promotion Criteria

A6.01 – Private (Signalman)

1. Participate in green star training program for a minimum period of three months and;

2. Be recommended by the Star Level Officer.

3. Maintain a minimum of 60% attendance at both mandatory and complementary

training.
A6.02 – Corporal

1. Hold the rank of Pte and;

2. Successfully complete green star training program and;

3. Be recommended by the Star Level Officer.

4. Maintain a minimum of 60% attendance at both mandatory and complementary

training.
A6.03– Master Corporal

1. Complete at least six months of service at the rank of Cpl and;

2. Have successfully completed red star training program and;

3. Be recommended by the Star Level Officer.

4. Maintain a minimum of 60% attendance at both mandatory and complementary

training.
A6.04 – Sergeant

1. Complete at least six months service at the rank of MCpl and;

2. Have successfully completed silver star training program and;

3. Be recommended by the Star Level Officer.

4. Maintain a minimum of 80% attendance at both mandatory and complementary

training.
A6.05 – Warrant Officer
 1. Complete at least six months service at the rank of Sgt and;

2. Successfully completed NSCE

3. Maintain a minimum of 80% attendance at both mandatory and complementary

training.

4. Have achieved proficiency in most subject areas (leadership/instructional techniques),

5. Be recommended by the Star Level Officer

6. A parade or administrative position must exist.

A6.06 – Master Warrant Officer

1. Completed at least six months service at the substantive rank of WO

2. Be approved be the merit review board

3. A position must exist with regards to quotas.

4. Maintain a minimum of 90% attendance at both mandatory and complementary

training.
A6.07 – Chief Warrant Officer

1. Completed at least six months service at the substantive rank of MWO and;

2. Be identified as a successful candidate through the merit review board process and;

3. RSM vacancy must exist.

4. Maintain a minimum of 90% attendance at both mandatory and complementary

training.

A6.08 – Enhanced Promotion Proficiencies

1. 90% attendance on regular training nights.*

2. 70% attendance on complementary training.

3. Progress well towards star completion.*

4. Exemplary dress and deportment.*

5. Attended at least one FTX that year.*

6. Attend at least one fundraising event that year.*

7. Attended at least one Citizenship activity that year.

8. Participation in an optional activity.

9. Minimum of Bronze level of fitness ACFT.

10. Minimum Marksman qualification.

Annex 6b – Senior Cadet Mentorship Program

This section is under revision.

Chapter 7 – Duties and Responsibilities

7.01 – Adult Staff Members

7.01.01 – General Duties and Responsibilities

1. Upholding the core values of the Canadian Cadet Movement of Loyalty, Mutual Respect,
Professionalism, and Integrity;

2. Ensuring that safety is incorporated in all aspects of the corps and that they support the
Region General Safety Program;

3. Ensuring that environmental stewardship is incorporated in all aspects of the corps and
that they support the Region Environmental Policy;

4. Ensuring that a harassment free corps is maintained and that they support the department
harassment policy;

5. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that they
supports the department ethics policy;

6. Ensuring that all activities for which they are responsible are conducted efficiently,
effectively, economically and ethically;

7. Supporting all aspects of corps training in a positive manner;

8. Using an appropriate tone of voice when addressing cadets or members of the corps;

9. Supporting and promoting the unit mission statement by ensuring that all decisions align
with its mandate. (Attached as Annex 1c)
7.01.02 – Officers

10. Wearing the CF uniform as per CF Dress Instructions;

11. Complying with all CF orders and directives;

12. Familiarizing themselves with changes to orders and directives;

7.01.03 – Civilian Instructors and Volunteers

1. Becoming familiar with military structure;

2. Where applicable, adhering to orders and directives of the CF;

 3. Conducting themselves in a manner consistent with a military organization;

4. Civilian Instructors shall be familiar with their responsibilities as outlined in CATO 23-
05; and

5. Civilian Volunteers shall be familiar with their responsibilities as outlined in CATO 23-
07.
7.01.04 – Corps Duty Officer

1. The DutyO shall be responsible to the corps Commanding Officer (CO) and shall
exercise general supervision over unit facilities and security.

2. The DutyO shall be responsible for the following:

a. Security:

i. ensuring that all main level doors and windows are locked & lights off

ii. Ensuring no unauthorized personnel remain in the building;

iii. Advising other authorized personnel when leaving the building;

iv. Inspecting the security of keys, computers, rifles, bolts, ammunition,

electronics, and administrative files;

b. Maintenance and Cleanliness

i. ensuring that all classrooms are left neat, chairs pushed in, lights off,
locked ensuring that all garbage and recycling receptacles have been
emptied

ii. ensuring that both male and female washrooms are tidy, toilets flushed &
windows closed

iii. ensuring that all tables, chairs etc. placed on the parade square are
removed

iv. Inspecting the building for damage and messes, before and after training;

c. General Administration

i. Supervising and directing the Duty NCO

ii. checking with the CO prior to final parade to see if they wish to address
the cadets
 iii. ensuring that any take home notices are copied and distributed

iv. Completing the Building Clearance Form (Annex 7gg), and submitting it
to the Adjutant of 1 A-Tk, RCA Cadet Corps after each use;

3. A Duty Officer checklist can be found as Annex 7ee.

7.02 – Senior Cadets and Cadet Non-Commissioned Officers

7.02.01 – General Duties and Responsibilities

1. Upholding the core values of the Canadian Cadet Movement of Loyalty, Mutual Respect,
Professionalism, and Integrity.

2. Ensuring that safety is incorporated in all aspects of the corps and that they support the
region general safety program;

3. Ensuring that environmental stewardship is incorporated in all aspects of the corps and
that they support the region environmental policy;

4. Ensuring that a harassment free corps is maintained and that they support the department
harassment policy;

5. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that they
support the department ethics policy;

6. Ensuring that all activities for which they are responsible are conducted efficiently,
effectively, economically and ethically;

7. Wearing the cadet uniform as per CF Dress Instructions;

8. Supporting all aspects of corps training;

9. Using an appropriate tone of voice when addressing cadets or members of the corps;
7.02.02 – Corps Duty NCO

1. The Duty NCO is responsible to the RSM/BSM for the completion of their duties.

2. Selection of the Duty NCM’s will be on a rotation basis and the responsible non-
commissioned members name will be published in the Corps routine orders.

3. The Duty NCO is responsible for the following:

a. Arriving at the Legion early (18:15hrs);

 b. Opening up the classrooms/offices used by the Corps for that night;

c. Wearing the Duty NCO belt;

d. Obtaining and posting a copy of the nightly training schedule;

e. The Duty NCO is to form up the Corps for opening and closing parades.;

f. The Duty NCO shall read out loud the nightly training schedule; conduct a head
count of the cadets. Afterwards they will turn over the parade to the BSM;

g. Collecting all attendance lists before training begins (after opening parade) and
turning the lists over to the AdmO. NCO’s may be required to take attendance for
the whole Corps depending on routine established by the RSM;

h. When taking attendance will ensure that cadets are properly recorded on the
attendance sheets with the appropriate manner and will ensure at the end, to ask if
any cadets name who was NOT called to speak up;

i. Coordinating mess break;

j. Ensuring that all classrooms are tidy, garbage cans are emptied, restrooms are
clean, and lights are out at the end of training; and

k. Ensuring that all Corps training aids, equipment and personal effects left behind
by cadets are secured in the office and in good order prior to completing their
duties for the night.

4. The Duty NCM is to enforce timings on the daily timetable, so that:

a. All lectures start and end on time, if necessary issue 5 min warnings;

b. All cadets get their properly assigned breaks;

c. All cadets are engaged in training, (no cadets idling around); and

d. Report any acts of insubordination, damage, misconduct, harassment or abuse

immediately to the Duty Officer; and

e. Assisting the DutyO in inspecting the building.

5. Other duties as ordered by the RSM or the TrgO.

6. A Duty NCO Checklist can be found at Annex 7ff.

7.03 – Cadet Duties

7.03.01 – General

1. Non-commissioned members will be given additional duties besides their day-to-day

section/troop/Unit duties. Members will be expected to carry out these duties to the
fullness of their abilities.

2. All NCM’s will be expected to know and understand the tasks involved in these duties, so
that they may take them over if necessary.

3. The period of duty will be from the dated regular parade night until the subsequent
regular parade night. If the person on duty cannot make it down for one or more days of
duty, they will notify the RSM or their alternate.

7.04 – Terms of Reference (TORs)

1. For the following positions, TORs shall be drawn from CATO 11-36 and included as
Annexes to this chapter:

a. Commanding Officer (CATO 11-36 Annex S)

b. Deputy Commanding Officer (CATO 11-36 Annex T)

c. Training Officer (CATO 11-36 Annex U)

d. Administration Officer (CATO 11-36 Annex V)

e. Supply Officer (CATO 11-36 Annex W)

f. Corps Liaison Officer (CATO 11-36 Annex P)

g. Unit Environment Officer (CATO 11-36 Annex Z)

h. UCCMA (guided by CATO 13-24 and 13-25)

2. For the following positions, TORs are found at Annex7a – 7dd.

a. Commanding Officer

b. Deputy Commanding Officer

c. Training Officer

d. Assistant Training Officer

e. Operations Officer

f. Administration Officer

g. Assistant Administration Officer

h. Supply Officer

i. Assistant Supply Officer

j. Standards Officer

k. Troop Officer

l. Star Level Officer

m. Unit Cadet Conflict Management Advisor

n. Public Relations Officer

o. Unit Security Officer

p. Fire Safety Officer

q. Summer Contact Officer

r. Unit Environment Officer

s. OIC Rifle Team

t. OIC Biathlon Team

u. Sports Officer

v. Band Officer

w. Cadet Liaison Officer

x. Regimental Sergeant-Major

y. Battery Sergeant Major

z. Technical Sergeant Major

aa. Battery Quartermaster Sergeant

 bb. Troop Sergeant Major

cc. Detachment Commander

dd. Cadets

3. Primary and secondary positions.

a. Primary positions shall be the priority for the member appointed to the position.

b. Secondary positions shall only be assigned if the member has sufficient time and
resources to fulfill additional duties.

4. All appointments shall be made by the CO, or CO designate. These shall be outlined in
Corps Monthly Routine Orders.
This page intentionally left blank.
Annex 7a – Terms of Reference – Commanding Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - CO

POSITION: Commanding Officer

SHORT TITLE: CO
RANK: Captain
RESPONSIBLE TO: Detachment Commander EOA
RESPONSIBLE FOR: Unit Operations

Commanding Officer (CO)

1. The Commanding Officer (CO) of a cadet corps is responsible to the Commanding

Officer Regional Cadet Support Unit (Central) (CO RCSU (C)) for all cadet matters
pertaining to that corps and for the training and administration of officers of the Cadet
Instructors Cadre (CIC), civilian instructors and cadets serving with his/her corps.

2. The Commanding Officer of a cadet corps is the Commanding Officer of the cadets and
the immediate supervising officer of the cadet corps staff. The CO RCSU (C) is the
designated Commanding Officer of all personnel assigned to cadet duties in Central
Region. The Commanding Officer of a cadet corps is not a designated commanding
officer in accordance with the provisions of QR&O 1.02 and cannot exercise the
disciplinary powers of a commanding officer over subordinate members of the Canadian
Forces as per QR&O chapter 101.

3. The Commanding Officer of a cadet corps shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;
e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. leading assigned officers, civilian instructors, volunteers and cadets and managing
allocated resources in the most efficient, effective, economical and ethical manner
that will optimize the direct or indirect benefit that cadets receive from the cadet
programme;

g. complying with the regulations and orders as issued by the Minister of National
Defence and the Canadian Forces;

h. keeping officers, civilian instructors and cadets fully acquainted with the
regulations and instructions issued by higher authority;

i. being responsible for the professional development of all corps CIC officers
including himself/herself and ensuring they receive the training required by their
appointments and terms of service;

j. directing and supervising all duties of personnel under his/her control;

k. appointing qualified officers to the following duties, ensuring deputies are

provided where necessary:

i. Administration Officer (AdmO),

ii. Supply Officer (SupO),

iii. Training Officer (TrgO), and

iv. Unit Cadet Conflict Management Advisor (UCCMA);

l. appointing cadets to cadet duties and responsibilities within the corps;

m. ensuring that proper supply, administration, financial and training orders and
procedures are carried out;

n. bringing to the notice of the CO RCSU (C) of any CIC officers or civilian
instructors who:

i. are distinguished for proficiency in their duties,

ii. from incapacity or apathy, are deficient in the knowledge or execution of

their duties,

iii. do not afford him/her the support which he/she has a right to expect, and
 iv. conduct themselves in a manner detrimental to the corps’ efficiency or in a
manner that would bring discredit to the corps and/or the Canadian Forces;

o. ensuring another officer on the corps’ staff is familiar with all corps procedures
and is prepared to assume command either upon succession of or during
prolonged absence of the Commanding Officer;

p. ensuring a thorough turn-over to a successor;

q. in concert with the sponsoring committee, fostering and maintaining good public
relations for the corps and the CCO by:

i. encouraging involvement of the corps in local community activities to

enhance its image in the eyes of the public,

ii. having good relations with parents or guardians with respect to training,
progress of cadets and activities of the corps and CCO, and

iii. ensuring that the dress, deportment and behaviour of both officers and
cadets are always a credit to the CCO;

r. working cooperatively with the sponsoring committee to achieve the maximum

advantage to the cadets by encouraging the efforts of the sponsoring committee;

s. in consultation with the sponsoring committee, recommending enrolment,

appointment, promotion, posting, transfer and release of officers of the cadet
corps;

t. recommending and documenting the appointment and relinquishment of civilian

instructors in accordance with current policies;

u. maintaining the following documents in accordance with current directives:

i. personnel records showing the strength of the cadet corps,

ii. personnel records for officers and civilian instructors on strength with the
corps,

iii. personnel records showing the name, age, date of enrolment and departure
of each cadet,

iv. records of attendance of the instruction and the training progress of current
cadets, and

v. such other personnel information as is required to enable periodic returns

to be completed;
v. ensuring that cadets are medically and physically fit to undertake the activities
and training which they are expected to perform during local HQ or summer
training;

w. immediately reporting the death of an officer, civilian instructor or cadet of

his/her corps to the CO RCSU (C) and advising the sponsoring committee and/or
affiliated unit;

x. immediately documenting and reporting to the appropriate elemental office and

the sponsoring committee and/or affiliated unit any injury incurred during corps
training that required medical treatment, that resulted in absence from duty for 48
hours or more, that may result in permanent disability and any other injury except
a minor injury such as a superficial cut or bruise;

y. reporting any significant incident/occurrence that may cause public interest or

inquiries to the Regional Cadet Support Unit (Central);

z. ensuring that material provided by DND, the affiliated unit or other assisting
agency and any monies provided by the sponsoring committee or affiliated unit or
raised by the corps is properly used for the benefit of the cadets and the corps,
accounted for, cared for and returned, as applicable, in accordance with terms
established by the providing organization;

aa. ensuring that reports and returns are made regularly and promptly;

bb. being appointed the corps Distribution Account holder;

cc. ensuring that:

i. clothing and equipment are not demanded in excess of needs or applicable

entitlement scales,

ii. clothing equipment and documents are properly safeguarded,

iii. officers, civilian instructors and cadets return all issued DND clothing and
equipment once their active participation in a cadet organization has
ceased at the corps,

iv. records of equipment issued and returned are kept in accordance with
instructions, and

v. ensure that supply returns are promptly made;

vi. immediately on discovery, reporting the loss or damage of DND

equipment to the respective support base/station; and
 vii. maintaining a CadetNet account and ensuring that all staff have CadetNet
accounts;

viii. obtain a Fortress accounts for those who require them and keep them
validated;

ix. check all email addresses several times per week;

x. undertaking other duties as assigned by the CO RCSU (C) or the Staff

Officer, Land;

I have read and understood the responsibilities and duties required of me as the Commanding
Officer as described above.

______________________ ______________________ ______________________

Name of CO Signature of CO Date
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Annex 7b – Terms of Reference – Deputy Commanding Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - DCO

POSITION: Deputy Commanding Officer

SHORT TITLE: DCO
RANK: Captain
RESPONSIBLE TO: CO
RESPONSIBLE FOR: Unit Operations

Deputy Commanding Officer (DCO)

1. The DCO shall be responsible to the corps Commanding Officer (CO) for the operation
of the corps.

2. The DCO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. leading assigned officers, civilian instructors, volunteers and cadets and managing
allocated resources in the most efficient, effective, economical and ethical manner
that will optimize the direct or indirect benefit that cadets receive from the cadet
programme;

g. acting as Second-in-Command of the corps;

 h. keeping the CO informed of all events and occurrences;

i. acting as in intermediary between the CO and officers in all matters that do not
require the direct attention of the CO;

j. ensuring a high standard of discipline, dress and efficiency is maintained at all

times;

k. ensuring the cleanliness of the establishment and grounds by conducting rounds

of the corps during training parades;

l. initiating and supervising unit Duty Officers;

m. advising the Training Officer with regard to the training programme and class
allocations;

n. Maintaining a CadetNet account and check all email addresses several times per
week;

o. Performing other duties as assigned by the CO.

I have read and understood the responsibilities and duties required of me as the Deputy
Commanding Officer as described above.

______________________ ______________________ ______________________

Name of DCO Signature of DCO Date

______________________ ______________________ ______________________

 Name of CO Signature of CO Date
Annex 7c – Terms of Reference – Training Officer
2958 RCACC
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1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - TrgO

POSITION: Training Officer

SHORT TITLE: TrgO
RANK: Lieutenant/Captain
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Unit Training and Operations

Training Officer (TrgO)

1. The TrgO shall be responsible to the corps Commanding Officer (CO) for all matters
concerning the planning and implementation of the corps training programme.

2. The TrgO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. leading assigned officers, civilian instructors, volunteers and cadets and managing
allocated resources in the most efficient, effective, economical and ethical manner
that will optimize the direct or indirect benefit that cadets receive from the cadet
programme;

g. developing a training programme in accordance with established cadet directives;

h. preparing and maintaining visual training charts and training records showing
each cadet's progress;

i. writing letters to parents to communicate training dates, kit lists, event details, etc;

j. writing the weekly training schedule and assigning qualified instructors to

individual courses then emailing to each instructor NLT the previous Friday in
order to allow preparation time;

k. prepare officers training forecasts as per attached guidelines for next training year
NLT May 1;

l. ensuring Lesson Plans are completed by instructors for each course and class;

m. maintaining and filing lesson plans and handouts for each course and class;

n. arranging for guest speakers and other voluntary instructors to supplement corps
staff;

o. advising the CO on, and coordinate the corps special training projects, exercises
and citizenship tours unless an Assistant Training Officer has been appointed;

p. selecting and submit demands for training films and other visual aids;

q. ensuring the corps is in possession of all required training material and reference
manuals;

r. ensuring the ongoing individual training and development of all instructional

staff;

s. ensuring that an adequate system of examinations or tests are used to monitor the
efficiency of training and individual cadet's progress;

t. compiling and record all training and examination results;

u. organizing cadet corps drill, ceremonial parades and inspections;

v. ensuring that the training programme is completed;

w. recommending cadet promotions as required and informing the Administration

Officer of all promotions;

x. ensuring that the training section of Fortress is maintained and kept up to date
weekly;
 y. Maintaining a CadetNet account and check all email addresses several times per
week;

z. Performing other duties as assigned by the CO.

I have read and understood the responsibilities and duties required of me as the Training Officer
as described above.

______________________ ______________________ ______________________

Name of TrgO Signature of TrgO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
This page intentionally left blank.
Annex 7d – Terms of Reference – Assistant Training Officer
2958 RCACC
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1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - ATrgO

POSITION: Assistant Training Officer

SHORT TITLE: ATrgO
RANK: Any
RESPONSIBLE TO: TrgO
RESPONSIBLE FOR: Unit Training and Operations

Assistant Training Officer – (ATrgO)

1. The ATrgO shall be responsible to the TrgO for assisting in the implementation of the
annual training plan for the corps.

2. The ATrgO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment free corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

f. Assisting in developing instructors, at a minimum of one per training night, with

the preparation of their lessons to include:

i. The effective and thorough preparation of a lesson plan;

ii. The preparation of useful training aids;

 iii. The implementation of alternate methods of instruction if possible; and,

iv. The development of good tone, verbal support, (CREST), questioning

techniques, and deportment while instructing.

1. Coordinating with the corps Standards Officer on the assessment of instructors;

2. Assisting the TrgO in planning weekend field training exercises;

3. Attending weekend FTX as required;

4. Supervising the Technical Sergeant-Majors (TSM) in the organization of corps training

stores;

5. Supervising the Technical Sergeant-Majors (TSM) planning, implementing, and

supervising corps training activities;

6. Acting as an instructor as required;

7. Performing the duties of the TrgO when required;

8. Performing other duties as assigned by the TrgO or CO;

I have read and understood the responsibilities and duties required of me as the Assistant
Training Officer as described above.

______________________ ______________________ ______________________

Name of ATrgO Signature of ATrgO Date

______________________ ______________________ ______________________

 Name of CO Signature of CO Date
Annex 7e – Terms of Reference – Operations Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - OpsO

POSITION: Operations Officer

SHORT TITLE: OpsO
RANK: Lieutenant/Captain
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Unit and Operations

Operations Officer (OpsO)

1. The OpsO shall be responsible to the corps Commanding Officer (CO) for all matters
concerning the planning and implementation of the corps non-LHQ training programme.

2. The OpsO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. leading assigned officers, civilian instructors, volunteers and cadets and managing
allocated resources in the most efficient, effective, economical and ethical manner
that will optimize the direct or indirect benefit that cadets receive from the cadet
programme;
3. The Operations Officer is responsible for the planning and conduct of all Field Training
exercises. He/she works alongside the TrgO to ensure that weekend training is conducted
to meet the aims of Star Level Training. Duties are:

a. Plan and Conduct FTX’s IAW the CO’s directives.

b. Assist the TrgO with developing the Unit Training Plan (training calendar) in
accordance with the established training directives.

c. Ensure FTX’s support star level training objectives as well as directed optional,
adventure training and CF familiarization objectives;

d. Assist the TrgO with the maintenance of training records;

e. Plan FTX training schedules and assign qualified instructors to present lectures
and conduct training;

f. Assist and supervise instructors and senior cadets in the preparation and
presentation of their lectures and training during FTX’s;

g. Arrange to obtain guest speakers and other voluntary instructors to supplement

Unit staff;

h. Advise the CO on, and coordinate with the TrgO special training activities,
exercises and citizenship tours;

i. Select and submit demands for training aids in support of FTX’s;

j. Ensure the FTX is supported with appropriate reference manuals;

k. Ensure the ongoing individual training and development of all instructional staff;

l. Ensure that an adequate system of examinations is used to monitor the efficiency

of training and individual cadets progress, as necessary on the FTX;

m. Compile all training and examination results and results and submit to TrgO

n. Order all necessary items required for the FTX including

i. Quarters and/or shelter;

ii. Fieldcraft Equipment;

iii. Bushcraft equipment;

iv. Rations;
v. Water;
 vi. First Aid Equipment;

vii. Vehicles;

viii. Communications equipment;

ix. Training Aids;

x. Clothing;

xi. Rifles and ammunition;

xii. Fire prevention equipment; and

xiii. Environmental protection equipment and spill kits

o. Any other items required

p. Report to the CO on a monthly basis the progress of training and advise the CO as
to any problems;

q. Prepare memos, lists, operations orders and service support request to support
training and follow timelines laid down by the Cadet Detachment.

r. Create and maintain a nominal roll for the FTX.

s. Recommend Training, Corps, Staffing and Cadets changes as required to the CO.

t. Supervise and arrange for the issuing and return of kit to/from the detachment.

u. Supervise and arrange for the issuing and return of vehicle to/from base transport.

v. Other duties as assigned by DCO.

I have read and understood the responsibilities and duties required of me as the Operations
Officer as described above.

______________________ ______________________ ______________________

Name of TrgO Signature of TrgO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
This page intentionally left blank.
Annex 7f – Terms of Reference – Administration Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - AdmO

POSITION: Administration Officer

SHORT TITLE: AdmO
RANK: Lieutenant/Captain
RESPONSIBLE TO: DCO/CO
RESPONSIBLE FOR: Unit Administration
Administration Officer (AdmO)

1. The AdmO shall be responsible to the corps Commanding Officer (CO) and shall
exercise general supervision over all unit administrative functions.

2. The AdmO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachments ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. leading assigned officers, civilian instructors, volunteers and cadets and managing
allocated resources in the most efficient, effective, economical and ethical manner
that will optimize the direct or indirect benefit that cadets receive from the cadet
programme;

g. maintaining records showing attendance of each officer, civilian instructor and

cadet;
h. initiating and maintaining personnel files on each cadet and officer;

i. preparing and expediting all reports and returns, documentation and other
correspondence for the CO's signature;

j. organizing the correct circulation of all incoming and outgoing correspondence,

orders or directives;

k. maintaining a register of all incoming and outgoing correspondence;

l. maintaining the corps filing system and Fortress updates;

m. maintaining an adequate stock of forms required for the administration of the

corps;

n. Ensuring the accessibility of reference material to instructional staff;

o. maintaining the custody and control of all relevant publications and entering of
amendments on receipt as well as printing and posting monthly routine orders;

p. ensuring prompt and proper submission of all claims arising from corps exercises;

q. advising the Supply Officer of names of cadets enrolled and released from the
corps;

r. ensuring all new cadets meet the necessary joining requirements;

s. ensuring all new cadets receive enrolment documentation and return the
documentation within one week, complete and accurate;

t. assigning all new cadets to a section based on average attendance for the section,
number of cadets in the section with parade positions, senior/junior ratio,
male/female ratio and attempting to keep the formed up body of each section as
even as possible;

u. interviewing all cadets prior to termination of membership and implementing the

Out Routine for the Commanding Officer, Training Officer and Supply Officer
signatures;

v. actioning and advising those concerned with inter-corps transfers;

w. ensuring that all officers are in possession of a valid Canadian Forces reserve
Identification Card or League ID Card;

x. ensuring that the administration section of Fortress is maintained and kept up to

date weekly;
 y. Maintaining a CadetNet account and check all email addresses several times per
week;

z. Performing other duties as assigned by the CO.

I have read and understood the responsibilities and duties required of me as the Administration
Officer as described above.

______________________ ______________________ ______________________

Name of AdmO Signature of AdmO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date

This page intentionally left blank.

Annex 7g – Terms of Reference – Assistant Administration Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - AAdmO

POSITION: Assistant Administration Officer

SHORT TITLE: AAdmO
RANK: Any
RESPONSIBLE TO: AdmO
RESPONSIBLE FOR: Liaison with affiliated unit and provision of support to unit training.
Assistant Administration Officer (AAdmO)

1. The AADMO shall be responsible to the corps AdmO for the unit administrative
operations.

2. The AADMO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

3. The AADMO shall assist the AdmO with the following:

a. maintaining records showing attendance of each officer, civilian instructor and

cadet;

b. initiating and maintaining personnel files on each cadet and officer;

c. preparing and expediting all reports and returns, documentation and other
correspondence for the CO's signature;

d. organizing the correct circulation of all incoming and outgoing correspondence,

orders or directives;

e. maintaining a register of all incoming and outgoing correspondence;

f. maintaining the corps filing system and Fortress updates;

g. maintaining an adequate stock of forms required for the administration of the

corps;

h. Ensuring the accessibility of reference material to instructional staff;

i. maintaining the custody and control of all relevant publications and entering of
amendments on receipt as well as printing and posting monthly routine orders;

j. ensuring prompt and proper submission of all claims arising from corps exercises;

k. advising the Supply Officer of names of cadets enrolled and released from the
corps;

l. ensuring all new cadets meet the necessary joining requirements;

m. ensuring all new cadets receive enrolment documentation and return the
documentation within one week, complete and accurate;

n. assigning all new cadets to a section based on average attendance for the section,
number of cadets in the section with parade positions, senior/junior ratio,
male/female ratio and attempting to keep the formed up body of each section as
even as possible;

o. interviewing all cadets prior to termination of membership and implementing the

Out Routine for the Commanding Officer, Training Officer and Supply Officer
signatures;

p. actioning and advising those concerned with inter-corps transfers;

q. ensuring that all officers are in possession of a valid Canadian Forces reserve
Identification Card or League ID Card;

r. ensuring that the administration section of Fortress is maintained and kept up to

date weekly;

s. Performing other duties as assigned by the AdmO.

I have read and understood the responsibilities and duties required of me as the Assistant
Administration Officer as described above.

______________________ ______________________ ______________________

Name of AAdmO Signature of AAdmO Date
______________________ ______________________ ______________________
Name of CO Signature of CO Date
This page intentionally left blank.
Annex 7h – Terms of Reference – Supply Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - SupO

POSITION: Supply Officer

SHORT TITLE: SupO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Unit Stores (Physical Resources)

Supply Officer (SupO)

1. The SupO shall be responsible to the corps Commanding Officer (CO) for the security
and care of all material issued to or purchased by the corps.

2. The SupO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. leading assigned officers, civilian instructors, volunteers and cadets and managing
allocated resources in the most efficient, effective, economical and ethical manner
that will optimize the direct or indirect benefit that cadets receive from the cadet
programme;

g. maintaining the following records affecting the accounting of material on issue or

temporary loan to the unit:
 i. voucher register,

ii. voucher files,

iii. customer account, and

iv. individual loan cards;

h. demanding, receiving and returning all equipment in accordance with established

DND procedures and authorized scales of issue;

i. conducting verbal cadet kit inspections as required, but at least once annually;

j. ensuring the security and care of all material;

k. ordering complete uniforms for cadets as directed by the Administration Officer,

receiving parcels, issuing uniform to cadets after 4 consecutive weeks present,
and exchanging material;

l. undertaking measures for recovering uniforms from cadets no longer parading

with the corps;

m. ensuring all uniform parts are returned to Supply in a clean well kept condition or
arranging for cleaning of returned uniform articles before re-issuing;

n. carrying out corps Customer Account Verification at:

i. designated intervals,
ii. on appointment of a new SupO, and
iii. on change of CO;

o. submitting a written report to the CO on discovery of loss or damage of material;

p. ensuring that the supply section of Fortress is maintained and kept up to date
weekly;

q. Maintaining a CadetNet account and check all email addresses several times per
week;

r. Performing other duties as assigned by the CO.

I have read and understood the responsibilities and duties required of me as the Supply Officer as
described above.

______________________ ______________________ ______________________

Name of SupO Signature of SupO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
This page intentionally left blank.
Annex 7i – Terms of Reference – Assistant Supply Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - ASupO

POSITION: Assistant Supply Officer

SHORT TITLE: ASupO
RANK: Any
RESPONSIBLE TO: SupO
RESPONSIBLE FOR: Unit Stores (Physical Resources)
Assistant Supply Officer (ASupO)

1. The ASupO shall be responsible to the corps SupO for the security and care of all
material issued to or purchased by the corps.

2. The ASupO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

3. The ASupO shall assist with the following:

a. maintaining the following records affecting the accounting of material on issue or

temporary loan to the unit:

i. voucher register,

ii. voucher files,

 iii. customer account, and

iv. individual loan cards;

b. demanding, receiving and returning all equipment in accordance with established

DND procedures and authorized scales of issue;

c. conducting verbal cadet kit inspections as required, but at least once annually;

d. ensuring the security and care of all material;

e. ordering complete uniforms for cadets as directed by the Administration Officer,

receiving parcels, issuing uniform to cadets after 4 consecutive weeks present,
and exchanging material;

f. undertaking measures for recovering uniforms from cadets no longer parading

with the corps;

g. ensuring all uniform parts are returned to Supply in a clean well kept condition or
arranging for cleaning of returned uniform articles before re-issuing;

h. carrying out corps Customer Account Verification at:

i. designated intervals,

ii. on appointment of a new SupO, and

iii. on change of CO;

i. submitting a written report to the CO on discovery of loss or damage of material;

j. ensuring that the supply section of Fortress is maintained and kept up to date
weekly;

k. Performing other duties as assigned by the SupO.

I have read and understood the responsibilities and duties required of me as the Assistant Supply
Officer as described above.

______________________ ______________________ ______________________

Name of ASupO Signature of ASupO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
This page intentionally left blank.
Annex 7j – Terms of Reference – Standards Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - StdsO

POSITION: Standards Officer

SHORT TITLE: StdsO
RANK: Any
RESPONSIBLE TO: TrgO
RESPONSIBLE FOR: Instructional Quality Assurance

Standards Officer – (StdsO)

1. The StdsO shall be responsible to the TrgO for assessment of drill and classroom lessons
delivered by cadets.

2. The StdsO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

f. Making lesson plan templates and lesson delivery standards accessible to all
instructors;

g. Informing instructors, and the TrgO, of intended assessments prior to the

commencement of the lesson;
h. Maintaining a reasonable distance from the lesson delivery, as not to distract
students or the instructor;

i. Assessing developing instructors in the delivery of their lessons to include:

i. The evaluation of the lesson plan to include;

1. Logical sequence and clear layout;

2. Timings;

3. Sufficient information content in each stage; and

4. Prepared questions or confirmations.

ii. The use of training aids (where applicable);

iii. Correct and professional demonstrations (where applicable); and,

iv. The use of good verbal support (CREST) and question technique.

j. Debriefing instructors on the delivery of their lessons as follows:

i. Asking the instructor how they feel about the lesson to include:

1. Discussing any challenges or difficulties the instructor faced in

preparing the lesson;

2. Identifying aspects of the lesson that the instructor would repeat in

the future;

3. Identifying aspects of the lesson that the instructor would modify

in the future;

ii. Identifying a minimum of two areas of proficiency;

iii. Identifying a maximum of two areas for improvement;

iv. Allowing for questions and discussion of the assessment.

v. Encouraging the success of instructors by maintaining a positive attitude

during evaluations and debriefs;

k. Informing the TrgO and ATrgO of assessment results, and ensuring assessment
forms are filed in the cadet training file;
 l. Performing other duties as assigned by the TrgO or CO;

I have read and understood the responsibilities and duties required of me as the Standards Officer
as described above.

______________________ ______________________ ______________________

Name of StdsO Signature of StdsO Date
______________________ ______________________ ______________________
Name of CO Signature of CO Date
This page intentionally left blank.
Annex 7k – Terms of Reference – Troop Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - TO

POSITION: Troop Officer

SHORT TITLE: TO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Troop Administration and Training

Troop Officer (TO)

1. Troop Officers (TO) are responsible to the DCO for all cadet matters pertaining to their
assigned Troop.

2. The (TO) are responsible for the following;

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

f. Ensuring that troop sergeants major and section commanders are properly trained
in their duties including the paperwork for their duties;

g. ensuring that cadets with problematic attendance (2 consecutive absences) are

contacted for an explanation;
 h. Ensuring that Troop Sergeants Major immediately deal with cadets who are
AWOL. This shall not be tolerated;

i. ensure that cadets in the troop;

j. are properly dressed and have the required kit;

k. ensure that Section Commanders are phoning their cadets on a weekly basis;

l. ensure that the contact information for each cadet in the troop is accurate and kept
up to date;

m. ensure that the dress, drill and deportment for the troop is of the highest quality
that brings pride to the troop;

n. ensure a high sense of competition with other troops;

o. Performing other duties as assigned by the TrgO, DCO, or CO.

I have read and understood the responsibilities and duties required of me as the Troop Officer as
described above.

____________________ ______________________ ______________________

Name of TO Signature of TO Date
______________________ ______________________ ______________________
Name of CO Signature of CO Date
Annex 7l – Terms of Reference – Star Level Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - SLO

POSITION: Star Level Officer

SHORT TITLE: SLO
RANK: Any
RESPONSIBLE TO: TrgO
RESPONSIBLE FOR: Star Level Administration and Training

Star Level Officer – (SLO)

1. The SLO shall be responsible to the TrgO for quality control and instruction of a
designated star level. The SLO shall work with a designated Crse NCO.

2. The SLO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

f. Ensuring classes commence and end as per the nightly training schedule;

g. Acting as an instructor, as required;

h. Ensuring training records are maintained on the cadets in the assigned star level;

i. Identifying cadets who may be capable of fast-tracking to a higher star level;

 j. Performing other duties as assigned by the TrgO or CO;

I have read and understood the responsibilities and duties required of me as the SLO for my
designated star level Green / Red / Silver / Gold Star / National Star of Excellence as described
above.

______________________ ______________________ ______________________

Name of SLO Signature of SLO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7m – Terms of Reference – Unit Cadet Conflict Management Advisor
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - UCCMA

POSITION: Unit Cadet Conflict Management Advisor

SHORT TITLE: UCCMA

RANK: Any

RESPONSIBLE TO: Commanding Officer

RESPONSIBLE FOR: N/A

Unit Cadet Conflict Management Advisor (UCCMA)

1. The UCCMA is an integral component in the promotion of a positive, conflict free

environment at the corps. The UCCMA is proactive by offering a comprehensive
program to both cadets and staff in an approachable, accessible atmosphere that ensures
the welfare and safety of all.

1. The UCCMA must have successfully completed the CIC UCCMA course. Desirable
qualifications include an Alternative Dispute Resolution Course through a Dispute
Resolution Centre and the CF Harassment Advisor Course.

2. The UCCMA shall be responsible for:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;
 e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

3. The UCCMA shall be directly responsible for:

a. taking action as necessary to protect the health, welfare and safety of all
personnel;

b. Understanding the organizational structure of 2958 RCACC and comply with its
chain of command;

c. Providing advice to the CO and adult supervisors in determining an appropriate

course of action;

d. Providing information / advice to the CO, cadets and adult supervisors based on
CCO policy when requested;

e. Notifying the CO / DCO / DutyO immediately of any significant incidents of

harassment, abuse / social issues;

f. Liaising, as required, with the following:

i. Parents / Guardians;

ii. DCCMA and RCCMA; and

iii. Local police / military police.

g. Possessing sound understanding of provincial laws dealing with child abuse;

h. Being familiar with the Youth Criminal Justice Act;

i. Possessing working knowledge of the reporting procedures for significant

incidents including harassment, abuse and social issues;

j. Possessing comprehensive knowledge of current policies and procedures that

govern the CCO regarding harassment, abuse and social issues;

k. Possessing comprehensive knowledge of CATOs 13-24, 13-25 and 13-29;

l. Possessing working knowledge of both the Positive Social Relations for Youth
and Leadership through Diversity programs;

m. Implementing the National / Regional protocol for dealing with reports of child
abuse, harassment and social issues;
 n. Briefing staff members of the corps on child abuse recognition and reporting;

o. Acting as the contact point for the reporting and administration of child abuse
incidents;

p. Maintaining a numbered report register and separate files on all harassment, abuse
and social issues incidents;

q. Liaising with local authorities involved with child abuse incidents (e.g. Children’s
Aid Society [CAS]);

r. Ensuring and adhere to the laws of privacy and confidentiality, freedom and rights
of both youth and adults;

s. Briefing all staff and cadets regarding the role of the UCCMA at the corps prior to
the commencement of the training year; and

t. Seeking advice and guidance from the DCCMA / RCCMA as required;

u. Performing other duties as assigned by the CO;

I have read and understood the responsibilities and duties required of me as the Unit Cadet
Conflict Management Advisor as described above.

______________________ ______________________ ______________________

Name of UCCMA Signature of UCCMA Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
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Annex 7n – Terms of Reference – Fire Safety Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - FSO

POSITION: Fire Safety Officer

SHORT TITLE: FSO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Administration of Unit Fire Safety Program
Fire Safety Officer (FSO)

1. The FSO shall be responsible to the DCO for quality control and instruction of a
designated star level.

2. The FSO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

Terms of Reference under revision.

I have read and understood the responsibilities and duties required of me as the Fire Safety
Officer as described above.

______________________ ______________________ ______________________

Name of FSO Signature of FSO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7o – Terms of Reference – Public Affairs Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - PAFO

POSITION: Public Affairs Officer

SHORT TITLE: PAFO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Administration of Unit Public Affairs and Communication Strategies
and oversight of website content.
Public Affairs Officer (PAFO)

1. The PAFO shall be responsible to the DCO for administration of the unit security
program.

2. The PAFO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy; and

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically.

2. The PAFO shall develop a unit social media policy.

3. The PAFO shall develop a unit photography policy.

Terms of Reference under revision.

I have read and understood the responsibilities and duties required of me as the Public Affairs
Officer as described above.

______________________ ______________________ ______________________

Name of PAFO Signature of PAFO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7p – Terms of Reference – Unit Security Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - USO

POSITION: Unit Security Officer

SHORT TITLE: USO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Administration of Unit Security Program
Unit Security Officer (USO)

1. The USO shall be responsible to the DCO for administration of the unit security program.

2. The USO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

Terms of Reference under revision.

I have read and understood the responsibilities and duties required of me as the Unit Security
Officer as described above.

______________________ ______________________ ______________________

Name of FSO Signature of FSO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7q – Terms of Reference – Summer Contact Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - SCO

POSITION: Summer Contact Officer

SHORT TITLE: SCO
RANK: Lieutenant/Captain
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Summer Camp Contact

Summer Camp Contact Officer (SCO)

1. The SCO shall be responsible to the corps Commanding Officer (CO) for all matters of
unit summer contact and Returns to Unit.

2. The SCO shall be responsible for the following:

a. ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. ensuring that environmental stewardship is incorporated in all aspects of the corps

and that they support the region environmental policy;

c. ensuring that a harassment free corps is maintained and that they support the
detachment harassment policy;

d. ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the detachment ethics policy;

e. ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically and ethically;

3. Although the Corps will suspend its operations during the summer period (July and
August), an individual must still remain in charge and be able to deal with routine matters
and emergencies as they arise. The Summer Contact Officer will be responsible for:

4. Cadet Departure and Arrival from Summer Training;

a. Maintaining contact with the Detachment as required;

b. Being on site for the departure of cadets at the pre-designated point and ensure the
following:

i. All cadets on the load list have boarded the correct bus;

ii. All cadets are in proper uniform;

iii. Cadets are in possession of kit required for summer training;

iv. Cadets are in possession of their health card;

v. Cadets are in possession of their medication (as required);

vi. Cadets are in possession of personal identification (as required);

vii. Cadets have been fed and are able to use the facilities prior to departure;

viii. Cadets are in possession of their travel documentation; and

ix. Report to the escort officer (on the bus) any

x. Respond to parent/guardian queries.

c. Being on site for the arrival of cadets at the pre-designated pickup point and
ensure:

i. All cadets on the arrival list have arrived;

ii. Cadets are in possession of their kit;

iii. Cadets are in possession of their health card;

iv. Cadets are in possession of personal identification (as required);

v. Cadets are able to use the facilities upon arrival;

vi. Respond to parent/guardian queries; and

vii. Ensure all cadets go home with their parents, ensuring that the person
picking up the cadet is on the approved list (CF-51). Ask for ID if
uncertain as to the identity of the person picking up the cadet.

d. Maintain a copy of all CF-51’s for cadets attending summer training. Admin will
provide these forms before the end of the year;

e. Maintain contact with Area Cadet Detachment Trenton;

 f. Liaise with parents as required; and

g. Inform the CO if you are unable to meet cadets and find a replacement.

h. Pickup mail from the post office and place it in admin. This is to be done once
every two weeks

i. Ensure the Security of the offices and rooms assigned to the Corps and report any
anomalies to the CO.

5. An RTU is something that may happen once or twice during the summer. This is simply a
cadet who is being returned home early from a CSTC. The reasons for RTU’s are:

a. Compassionate (i.e. death in the family, etc.);

b. Medical (injury or illness);

c. Personal (at cadet or parental request);

d. Training failure; or

e. Disciplinary.

6. As can be seen, these subjects can be touchy at best. As the Summer Contact Officer, you
are not to discuss the reasons for the return of the cadet, since you have only very limited
knowledge of the events leading to the RTU.

7. Normally, the cadet will have a letter addressed to his/her parents/guardians in their
possession upon arrival back in Ottawa. This letter may also be sent by mail to their
home. This will provide them with more detailed information. If they still require more
details, the letter explains to the parent how to get a hold of the CSTC.

8. A Cadet being RTU’ed may be sent by car, van, train, bus or plane. As the Summer
Contact Officer, you are to meet the cadet at the designated time and place of arrival and
ensure that all of the items mentioned in point “6” above are followed. The
parents/guardians will already have been notified of this information and should be there
to meet you & the cadet.

9. In the unlikely event of a parent/guardian not showing up, you must contact them and
advise them to come and pick up their son/daughter. Once the cadet has been safely
returned home, notify the detachment and the CO.
I have read and understood the responsibilities and duties required of me as the Summer Contact
Officer as described above.

______________________ ______________________ ______________________

Name of TrgO Signature of TrgO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7r – Terms of Reference – Cadet Liaison Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - CLO

POSITION: Cadet Liaison Officer

SHORT TITLE: CLO
RANK: Any
RESPONSIBLE TO: CO
RESPONSIBLE FOR: Liaison with affiliated unit and provision of support to unit training.
Cadet Liaison Officer (CLO)

1. Cadet Liaison Officer (CLO) duties should be assigned as a secondary duty to support base
or station personnel. CLOs need not be commissioned officers, but should be personnel with
service experience equivalent to that of a senior non-commissioned member.

2. CLOs should be of the appropriate environment; however, environmental affiliation should

not be the overriding factor.

3. The CLO shall be responsible for:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
Efficiently, effectively, economically, and ethically;

4. The CLO shall be responsible to his base commander or station commanding officer for the
following:
 a. to visit, on occasions determined by the ACO and the appropriate base commander or
station commanding officer, his assigned cadet corps/squadrons and to submit a
report to the ACO after each visit;

b. to assist the cadet corps/squadron in its local training and general administration;

c. to ensure that service equipment is properly maintained;

d. to assist with inventory control; and

e. To arrange for use of facilities and assistance, where available, from the support
base, the affiliated unit, or both.

I have read and understood the responsibilities and duties required of me as the Cadet Liaison
Officer as described above.

______________________ ______________________ ______________________

Name of CLO Signature of CLO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7s – Terms of Reference – Unit Environment Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - UEO

POSITION: Unit Environment Officer

SHORT TITLE: UEO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Administration of Unit Environmental Stewardship Program
Unit Environment Officer (UEO)

1. The UEO shall be responsible to the DCO for quality control and instruction of a
designated star level.

2. The UEO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

3. The unit Environment Officer is responsible to the unit deputy commanding officer
(DCO) for all environmental matters pertaining to their unit.

4. The Unit Environment Officer shall:

a. advise the CO on environmental matters;

b. ensure that environmental considerations are taken into account in the planning of
all unit activities;
 c. recommend amendments to unit orders to reflect CATO 11-08, regional
environmental policy, municipal environmental bylaws and base environmental
orders (where applicable) and review bylaws and base orders as required;

d. complete Environmental Assessments required for unit activities, forwarding a

copy to NDHQ/D Cdts through the region;

e. respond to Environmental incidents within the unit;

f. ensure that hazardous materials are used, stored, transported and disposed of
properly;

g. ensure that waste reduction and energy conservation is implemented where

practicable within the unit; and

h. Liaise with the appropriate environmental authorities, including the local base
Environment Officer, where applicable.

I have read and understood the responsibilities and duties required of me as the Unit
Environment Officer as described above.

______________________ ______________________ ______________________

Name of UEO Signature of UEO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7t – Terms of Reference – Officer in Command Rifle Team
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - OICRT

POSITION: Officer in Command Rifle Team

SHORT TITLE: OICRT
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Rifle Team Administration and Training

Officer in Command Rifle Team – (OICRT)

1. The OIC Rifle Team shall be responsible to the CO for the supervision, organization,
and administration of the corps marksmanship program.

2. The OIC Rifle Team shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

f. Making an annual rifle team training plan;

g. Completing administrative requirements for all rifle training and arranging

instruction during training events;

h. Request use of range materiel through RCSU(C);

 i. Arrange for necessary maintenance of corps range equipment and supervise corps
range stores;

j. Administration of all competitive events including mail in shoots.

k. Performing other duties as assigned by the CO;

I have read and understood the responsibilities and duties required of me as the Officer in Charge
- Rifle Team as described above.

______________________ ______________________ ______________________

Name of OICRT Signature of OICRT Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7u – Terms of Reference – Officer in Command Biathlon Team
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - OICBT

POSITION: Officer in Command Biathlon Team

SHORT TITLE: OICBT
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Biathlon Team Administration and Training

Officer in Command Biathlon Team – (OICBT)

1. The OIC Biathlon Team shall be responsible to the CO for the supervision,
organization, and administration of the corps marksmanship program.

2. The OIC Biathlon Team shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
efficiently, effectively, economically, and ethically;

f. Making an annual biathlon team training plan;

g. Completing administrative requirements for all biathlon training and arranging

instruction during training events;

h. Request use of range materiel and equipment through RCSU(C);

 i. Arrange for necessary maintenance of corps range and biathlon equipment and
supervise corps range biathlon stores;

j. Administration of all competitive events.

k. Performing other duties as assigned by the CO;

I have read and understood the responsibilities and duties required of me as the Officer in Charge
- Biathlon Team as described above.

______________________ ______________________ ______________________

Name of OICBT Signature of OICBT Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7v – Terms of Reference – Sports Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - SpO

POSITION: Sports Officer

SHORT TITLE: SpO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Unit Health and Fitness Program

Sports Officer – (SpO)

1. The SpO shall be responsible to the CO for the supervision, organization, and
administration of the corps health and fitness program.

2. The SpO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
Efficiently, effectively, economically, and ethically;

f. Making an annual fitness training plan;

Terms of Reference under revision.

I have read and understood the responsibilities and duties required of me as the Band Officer as
described above.

______________________ ______________________ ______________________

Name of BandO Signature of BandO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7w – Terms of Reference – Band Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - BandO

POSITION: Band Officer

SHORT TITLE: BandO
RANK: Any
RESPONSIBLE TO: DCO
RESPONSIBLE FOR: Band Administration and Training

Band Officer – (BandO)

3. The BandO shall be responsible to the CO for the supervision, organization, and
administration of the corps music program.

4. The BandO shall be responsible for the following:

a. Ensuring that safety is incorporated in all aspects of the corps and that they
support the region general safety program;

b. Ensuring that environmental stewardship is incorporated in all aspects of the

corps and the they support the region environmental policy;

c. Ensuring that a harassment fee corps is maintained and that they support the
department harassment policy;

d. Ensuring that ethical behaviour is incorporated in all aspects of the corps and that
they support the department ethics policy;

e. Ensuring that all activities for which they are responsible are conducted
Efficiently, effectively, economically, and ethically;

f. Making an annual music training plan;

g. Completing administrative requirements for all music training and arranging

instruction during training events;

h. Request use of instruments through RCSU(C);

 i. Arrange for necessary maintenance of corps instruments and supervise corps
music stores;

j. Performing other duties as assigned by the CO;

I have read and understood the responsibilities and duties required of me as the Band Officer as
described above.

______________________ ______________________ ______________________

Name of BandO Signature of BandO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7x – Terms of Reference – Regimental Sergeant-Major
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - RSM

POSITION: Regimental Sergeant-Major

SHORT TITLE: RSM
RANK: C/CWO
RESPONSIBLE TO: CO
RESPONSIBLE FOR: Unit Supervision and Deportment

Terms of Reference – Regimental Sergeant-Major (RSM)

1. The RSM shall be responsible to the Commanding Officer (CO) for the supervision,
deportment, and care of cadets in the corps.

2. The RSM shall be generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

3. The RSM shall be specifically responsible for the following:

 a. Clearly communicating with the BSM and TSMs in the corps on a weekly basis;

b. Training the BSM to perform the duties of the RSM;

c. Directly supervising and assisting senior cadets in the completion of their duties;

d. Informing the Administration Officer (AdmO) of any changes to the corps;

e. Ensuring NCOs effectively and efficiently perform their assigned duties;

f. Ensuring NCOs appropriately provide corrective training to cadets as required;

g. Conducting periodic spot checks to ensure phone-out completion;

h. Informing the AdmO when TSMs are excused from training;

i. Encouraging cadets in an effort to develop a sense of troop identity and morale;

j. Ensuring a high standard of dress, attendance, and deportment is maintained

within the corps;

k. Developing leadership and management skills of senior NCOs;

l. Developing teamwork in the corps and ensuring that cadets are included during all
training activities;

m. Performing other duties as assigned by the CO;

I have read and understood the responsibilities and duties required of me as the Regimental
Sergeant-Major as described above.

______________________ ______________________ ______________________

Name of RSM Signature of RSM Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7y – Terms of Reference – Drill Sergeant Major
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - BSM

POSITION: Battery Sergeant-Major

SHORT TITLE: BSM
RANK: C/MWO
RESPONSIBLE TO: RSM
RESPONSIBLE FOR: Unit Supervision and Deportment

Terms of Reference – Battery Sergeant Major (BSM)

1. The BSM shall be responsible to the Regimental Sergeant-Major (RSM) for the
supervision, deportment, and care of cadets in the Battery.

2. The BSM shall be generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

3. The BSM shall be specifically responsible for the following:

 a. Clearly communicating with the RSM and TSM in the corps on a weekly basis;

b. Training the TSM to perform the duties of the BSM;

c. Directly supervising and assisting TSM and DC in completing their duties;

d. Informing the Administration Officer (AdmO) of any changes to the troops;

e. Ensuring TSM provide all necessary information to the cadets in their troops
through the DC;

f. Conducting periodic spot checks to ensure phone-out completion;

g. Informing the AdmO when TSMs are excused from training;

h. Encouraging cadets in an effort to develop a sense of troop identity and morale;

i. Ensuring a high standard of dress, attendance, and deportment is maintained;

j. Developing leadership and management skills of TSM;

k. Acting as the President of the Mess Committee (PMC);

l. Developing teamwork and ensuring that cadets are included during all activities;

m. Performing other duties as assigned by the RSM or CO;

I have read and understood the responsibilities and duties required of me as the Battery Sergeant-
Major as described above.

______________________ ______________________ ______________________

Name of BSM Signature of BSM Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7z – Terms of Reference – Technical Warrant Officer
2958 RCACC
st
1 Anti-tank Regiment, RCA
Terms of Reference (TOR) –TWO

POSITION: Technical Warrant Officer

SHORT TITLE: TWO
RANK: C/WO
RESPONSIBLE TO: BSM, TrgO, OpsO, AdmO
RESPONSIBLE FOR: Headquarters functions depending on assignment.

Terms of Reference – Technical Warrant Officer (TWO)

1. The TWO shall be responsible to the Battery Sergeant Major (BSM) and the
Headquarters staff for the performance of administrative, training, and operational
planning and duties.

2. The TWO shall be generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

 3. The TWO shall be specifically responsible for the following:

a. Clearly communicating with the BSM and TrgO on a weekly basis;

b. Depending on specific assignment, assisting the:

i. TrgO, ATrgO, StdsO

1. In the administration of the training plan;

2. In the instruction of classes;

3. In the monitoring of and development of instructors; and

4. In the planning of LHQ activities.

ii. OpsO;

1. In the administration of unit operations;

2. In developing an operational plan, and Operations Orders; and

3. In the submission of RSSTA.

iii. AdmO

1. In performing administrative tasks as assigned by the AdmO.

c. Performing other duties as assigned by the BSM or Headquarters staff.

I have read and understood the responsibilities and duties required of me as the Technical
Warrant Officer as described above.

______________________ ______________________ ______________________

Name of TWO Signature of TWO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7aa – Terms of Reference – Battery Quartermaster Sergeant
2958 RCACC
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1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - BQMS

POSITION: Battery Quarter Master Sergeant

SHORT TITLE: BQMS
RANK: C/WO
RESPONSIBLE TO: SupO
RESPONSIBLE FOR: Unit Stores (Physical Resources)

Terms of Reference – Battery Quartermaster Sergeant (BQMS)

1. The BQMS shall be responsible to the Battery Sergeant Major (BSM) and the Supply
Officer (SupO) for the administration of the unit stores and allocation of resources to
support training goals.

2. The BQMS shall be generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

3. The BQMS shall be specifically responsible for the following:

 a. Clearly communicating with the BSM and SupO on a weekly basis;

b. Administration of the cadet stores;

c. Provision of support for training and operational purposes with respect to the
allocation of resources;

d. Maintaining the QM stores in a sense of order and tidiness;

e. Maintaining an inventory of corps resources and making this list available to the
training cell so that they can plan for the effective use of these items for training
aids;

f. Assisting in the issuance of uniforms and equipment and ensuring the necessary
paperwork is completed to track these resources.

g. Performing other duties as assigned by the BSM or SupO;

I have read and understood the responsibilities and duties required of me as the Battery
Quartermaster Sergeant as described above.

______________________ ______________________ ______________________

Name of BQMS Signature of ATrgO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7bb – Terms of Reference – Troop Sergeant Major
2958 RCACC
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1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - TSM

POSITION: Troop Sergeant Major

SHORT TITLE: TSM
RANK: C/Sgt
RESPONSIBLE TO: BSM
RESPONSIBLE FOR: Troop Supervision and Deportment

Terms of Reference – Troop Sergeant Major (TSM)

1. The TSM shall be responsible to the Battery Sergeant Major (BSM) for the supervision,
deportment, and care of cadets in his/her assigned troop.

2. The TSM shall be generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

3. The TSM shall be specifically responsible for the following:

 a. Clearly communicating with the BSM and DCs in his/her assigned troop on a
weekly basis;

b. Training the DCs to perform the duties of the TSM;

c. Directly supervising and assisting DCs in the completion of their duties;

d. Informing the Administration Officer (AdmO) of any changes to the troop;

e. Ensuring DCs conduct a detailed phone-out prior to any training event;

f. Confirming the completion of phone-outs prior to any training event by the

designated completion deadline;

g. Informing the AdmO when DCs are excused from training;

h. Encouraging cadets in an effort to develop a sense of troop identity and morale;

i. Ensuring a high standard of dress, attendance, and deportment is maintained;

j. Developing leadership and management skills of DCs;

k. Developing teamwork in his/her assigned troop and ensuring that cadets are
included during all training activities;

l. Performing other duties as assigned by the BSM;

I have read and understood the responsibilities and duties required of me as the Troop
Sergeant Major as described above.

______________________ ______________________ ______________________

Name of TSM Signature of TSM Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7cc – Terms of Reference – Detachment Commander
2958 RCACC
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1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - DC

POSITION: Detachment Commander

SHORT TITLE: DC
RANK: C/MBdr
RESPONSIBLE TO: TSM
RESPONSIBLE FOR: Detachment Supervision and Deportment

Terms of Reference – Detachment Commander (DC)

1. The DC shall be responsible to the Troop Sergeant Major (TSM) for the supervision,
deportment, and care of cadets in his/her assigned detachment.

2. The DC shall be generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy;

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

3. The DC shall be specifically responsible for the following:

 a. Clearly communicating with the TSM and cadets in his/her assigned detachment
on a weekly basis;

b. Ensuring a high standard of dress, attendance, and deportment is maintained

within the detachment;

c. Informing the Administration Officer (AdmO) of any changes to the detachment;

d. Conducting a detailed phone-out prior to any training event;

e. Informing the AdmO when cadets are excused from training;

f. Developing teamwork in his/her assigned detachment and ensuring that cadets are
included during all training activities;

g. Taking a personal interest in the cadets in his/her assigned detachment and

assisting them in any aspect of training as required;

h. Performing other duties as assigned by the TSM

I have read and understood the responsibilities and duties required of me as the Detachment
Commander as described above.

______________________ ______________________ ______________________

Name of ATrgO Signature of ATrgO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
Annex 7dd – Terms of Reference – Cadet
2958 RCACC
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1 Anti-tank Regiment, RCA
Terms of Reference (TOR) - CDT

POSITION: Cadet
SHORT TITLE: CDT
RANK: Cadet - MBDR
RESPONSIBLE TO: DC
RESPONSIBLE FOR: Participation in Unit events

Terms of Reference – Cadet (CDT)

1. The CDT is generally responsible for the following:

a. Upholding the core values of the Canadian Cadet Movement – Integrity,

Professionalism, Mutual Respect, and Loyalty;

b. Ensuring that safety is incorporated in all aspects of corps training and that they
support the corps general safety policy;

c. Ensuring that a harassment free corps is maintained and that they support the
corps harassment policy;

d. Attending all mandatory training activities including FTXs and fundraising;

e. Maintaining an enthusiastic and professional attitude towards corps training;

f. Maintaining a high personal standard of dress, drill, deportment, and attendance;

g. Being aware of current training schedules and assigned tasks;

h. Addressing cadets, regardless of rank, with an appropriate tone of voice;

i. Interacting with other senior cadets in a professional and respectful manner;

2. Cadets are directly responsible for:

a. Attending all training

b. Learning drill
 c. Participating in special events

d. Participating in poppy sales

e. Attending all parades

f. Participating in corps teams

g. Being aware of uniform standards

h. Being proactive

i. Learning the corps command structure

j. Being aware of unit standing orders

k. Being aware of unit standard operating procedures (SOP’s)

3. Gunners and Bombardiers are responsible for:

a. Showing initiative

b. Setting an example with uniforms

c. Attending all training

d. Learning drill

e. Participating in special events

f. Participating in poppy sales

g. Attending all parades

h. Participating in corps teams

i. Being aware of uniform standards

j. Being proactive

k. Learning the corps command structure

l. Being aware of unit standing orders

 m. Being aware of unit standard operating procedures (SOP’s)

n. Participating in command and communication structure if assigned

o. Any other duties as designated

4. Master Bombardiers are responsible for:

a. Setting an example with uniform and drill standards

b. Being on a team:

i. Drill

ii. Flag Party

iii. Band

iv. Range

c. Introduction to instruction:

i. Drill

ii. Class

d. Instructional Technique

e. Being a role model to Gunners /Bombardiers and Cadets

f. Being a resource for lower ranks

g. Any other duties as designated

I have read and understood the responsibilities and duties required of me as a cadet as described
above.

______________________ ______________________ ______________________

Name of ATrgO Signature of ATrgO Date

______________________ ______________________ ______________________

Name of CO Signature of CO Date
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Annex 7ee – Duty Officer’s Checklist

This section is under revision.

Annex 7ff – Duty NCO’s Checklist

This section is under revision.

Annex 7gg – Building Clearance Form

This section is under revision.

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Chapter 8 – Discipline and Conduct

8.01 – General
8.01.01 – Definitions

1. For this chapter, the term ‘member’ shall refer to any cadet or adult staff member whose
performance or behaviour is deficient.
8.01.02 – Aim

2. As a military organization, a high level of discipline must be maintained within the corps.
The goal is to develop leaders and team members, both cadets and adult staff, who can
accept responsibility and contribute to a positive environment for all members of the
corps.

3. The aim of military discipline is to ensure prompt respect and compliance with authority,
which in itself creates orderliness, avoids confusion and promotes efficiency. If the
standard of discipline is high, it will enable cadets to rise to heights of achievement,
which cannot be attained by professional skills alone.

4. The aim of corps discipline is:

a. To promote the four core values of the Canadian Cadet Movement –integrity,
loyalty, professionalism, and mutual respect;

b. To establish clear standards of deportment;

c. To develop leaders who can act independently follow orders and directives;

d. To maintain order and structure within the corps;

e. To promote a safe and positive work environment for all members of 2958
RCACC.
8.01.03 – Authority

8.01.03.01 – CF Members

1. CF members are subject to the CF Code of Service Discipline;

2. All applicable National, Regional and local Cadet orders, policies and directives; and

3. They are also subject to Army Cadet League orders, policies and directives.
8.01.03.02 – Civilian Instructors

1. As paid employees of the Department of National Defence, administrative discipline shall

be conducted and documented in accordance with DAOD 5019-4.
8.01.03.03 – Civilian Volunteers

1. As unpaid members, administrative discipline shall be conducted and documented in a

manner consistent with DAOD 5019; however no DND forms shall be used.
8.01.03.04 – Cadets

1. A cadet is not subject to the CF Code of Service Discipline. They are however subject to
all National or Regional cadet orders, policies and directives regulations as well as
National or Regional Cadet Codes of Discipline.

2. Discipline shall be carried out IAW CATO 15-22 and amplified by CRCO 1511.

3. Administrative discipline shall be conducted and documented in accordance with CATO

15-22;
8.01.03 – Application

1. All members of the Cadet Corps will conform to regulations, orders and instructions
issued by a competent authority.
8.01.04 – Levels of Discipline

1. All situations shall be examined on a case-by-case basis to determine the best course of
action.

2. When determining the level of disciplinary action to be taken, the severity of the
misdemeanour shall be considered, as well as the performance history of the member.
Two levels of discipline shall be in effect;
8.01.04.01 – Corrective Training

1. This is the first step in addressing a deficient behaviour or performance, and may be
delivered by cadets or adult staff members.
– Administrative Discipline

1. This is the second step in addressing a deficient behaviour or performance, and may only
be delivered by the CO, or CO designate. There are two types of administrative
discipline:

a. Cautionary Notice – the first stage in administrative discipline;

 b. Written Warning – the final stage in administrative discipline.

8.02 – Orders
8.02.01 – General

1. Orders shall be complied with and executed with efficiency and dispatch. If a cadet
considers an order unfair or in conflict with regulations or previous orders, they may,
with due respect, point out such conflict, but they must obey the order promptly. They
may apply afterwards to see their superior to redress it.

2. An officer or non-commissioned member giving an order must do so positively and

distinctly.

3. Orders are to be clear and precise and have a positive tone.

4. Orders may be issued either orally or in writing. Ignorance of orders will not be an
excuse for non-compliance.

5. Anyone who cannot complete an assigned task within the time stated will report to the
superior who assigned the task, prior to its due date/time of completion.

6. Issued orders must be lawful in all respects. Staff and cadets are not to issue, nor are they
expected to follow unlawful orders.
8.2.2 – Published Orders

1. Personnel will normally be given and warned for activities by means of the dismissal
parade and/or newsletter and Routine Orders, which will be posted on the Notice Board.

2. Ignorance of published orders will not be accepted as an excuse for non-compliance.

8.03 – Paying of Compliments

1. The following rules will apply with regards to the paying of compliments:

a. All staff will report to the orderly room at the beginning of each training night,
and prior to departure;

b. Cadets will salute when entering or leaving the orderly room, stores, or any other
office space occupied by an Officer;

c. Group/room will be called when an Officer or Civilian Instructor enters or leaves

the classroom prior to and after instruction;
 d. Group/room will be called during a lesson only for the Commanding Officer, or
any Senior Officer, so as not to unduly interrupt the lesson.

e. All persons will be referred to by their rank and surname at all times, though
NCO's may be referred to by their rank only;

f. Although still in training and not yet holding a commission, Officer Cadets will
be saluted;

g. Eyes right will only be called when practicing for a parade, or when paying
compliments to a Senior Officer, and

h. The national flag will be saluted.

i. All official unit Colours will be saluted.

j. Guns will be saluted as they represent the Colours of the Royal Canadian
Artillery.

k. It is the responsibility of all ranks to ensure that the paying of compliments is

enforced. This is of prime importance in maintaining good order and discipline in
the Corps.

8.04 – Disciplinary Procedures

8.04.01 – General

1. From time to time the Commanding Officer and Staff must deal with disciplinary matters
involving Cadets. Disciplinary matters can be one of the largest challenges for an Officer,
and must be carefully thought out and properly implemented in order to ensure a fair and
defensible process of discipline.

2. In order to ensure that disciplinary infractions are handled appropriately, all Staff must be
familiar with this Standing Order, as well as the above mentioned CATO 15-22, and the
appropriate action must be administered in consultation with the Commanding Officer.

3. Disciplinary infractions can be of various levels of severity. While not all disciplinary
infractions can be detailed in these Standing Orders, the Commanding Officer will
evaluate each infraction individually and thoroughly prior to taking action.

4. Any infraction that puts the safety of an individual at risk will be handled expeditiously
in order to ensure that safety is not further compromised.

5. Under no circumstances shall physical forms of punishment be used. This includes but is
not limited to push-ups, planks, “light as a feather”, “day and night”, etc;
6. Corrective training and remedial measures must be directly related to the observed
deficiency;

7. Counselling sessions shall be made discretely and in a manner that does not embarrass or
demoralize the member being counselled;

8. Professional language shall be used;

9. An appropriate and reasonable tone of voice shall be used;

10. Counselling sessions shall be documented using Annex8b – Interview Record.

11. It is essential that any member whose behaviour or performance is deficient be given the
opportunity to retrain and correct the deficiency. Leaders must clearly communicate with
their subordinates, and identify which specific behaviours or performances require
improvement.

12. Under extremely serious circumstances, corrective training may be bypassed. The
Commanding Officer may choose to initiate either form administrative discipline
depending on the severity of the situation.

13. Staff must use their common sense in evaluating a situation and determining an
appropriate course of action. Staff members will always be cognizant that discipline:

a. Is related to misbehaviour;

b. Deals only with the misbehaviour;

c. Does not humiliate;

d. Is thoughtful;

e. Represents no threat to the youth’s well-being;

f. Uses action;

g. Means youth accepts responsibility for his/her actions;

h. Is based on equality and respect;

i. Encourages youth to problem solve;

j. Demonstrates caring, and

k. Teaches and promotes the good expected behaviour.

8.04.02 – Corrective Training

8.04.02.01 – General

1. Corrective training shall be implemented for a minor first offence, or for deficiencies that
are not considered serious or highly disruptive to the corps.

2. Circumstances include, but are not limited to:

a. Poor dress or deportment;

b. Failure to comply with orders and directives;

c. Unprofessionalism; or,

d. Incomplete or ineffective completion of assigned duties.

3. The immediate supervisor shall be responsible for the delivery of corrective training, and
shall coordinate with their next immediate supervisor to determine a reasonable course of
action.

8.04.02.02 – Corrective Training Procedure and Requirements:

1. The immediate supervisor shall counsel the member as follows:

a. Identify the behaviour or performance to be improved;

b. Allow the member to express any reasons why the behaviour or performance has
been deficient;

c. Discuss the implications of the behaviour or performance;

d. Determine appropriate corrective training;

e. Set specific goals with reasonable deadlines; and

f. Provide assistance and resources as required.

2. Corrective training shall meet the following requirements:

a. Be directly related the noted deficiency;

b. Result in a higher level of competence;

3. The immediate supervisor shall effectively oversee corrective training and provide
relevant feedback to the member.
8.04.03– Administrative Discipline

8.04.03.01 – General

1. Administrative discipline shall be implemented when corrective training has not been
successful, or for deficiencies or transgressions that are considered extremely serious or
highly disruptive to the corps;

2. Circumstances include, but are not limited to:

a. Extreme negligence or safety infraction;

b. Violation of drug and alcohol policy;

c. Violation of corps ethics, harassment, or security policy;

d. Extreme insubordination;

e. Persistent incomplete or ineffective completion of assigned duties

3. The Commanding Officer, or designate, shall be responsible for the delivery of

administrative discipline. The Commanding Officer may coordinate with RCSU(C) ACO
(L) or the RCSU(C) ACA to determine a reasonable course of action.

4. There are two stages of administrative discipline:

a. Cautionary Notice – the first stage of administrative discipline

b. Written Warning – the final stage of administrative discipline

8.04.03.02 – Procedure for Administrative Discipline

1. The Commanding Officer shall interview the member as follows:

a. Have a neutral witness present during the interview;

b. Identify the reason for the interview;

c. Discuss the implications of the behaviour or performance;

d. Clearly outline remedial measures to be taken, and explain the implications of a

Verbal or Written Warning on the career progression of the member;

e. Read the Cautionary Notice or Written Warning to the member, and allow the
member to sign the document;
 f. Administrative discipline records shall be placed on the member’s file for a fixed
period of time:

i. Cautionary Notice – 1 year

ii. Written Warning – indefinitely

2. Following the delivery of a Cautionary Notice, the member may:

a. Receive remedial training;

b. Receive suspension from training or duties;

c. Be denied recommendation for promotion, CF enrolment, awards, medals,

courses, or exchanges;

3. Following the delivery of a Written Warning, the member may:

a. Receive remedial training;

b. Receive suspension from training or duties;

c. Be denied recommendation for promotion, CF enrolment, awards, medals,

courses, or exchanges;

d. Receive a reduction in rank;

e. Be recommended for a charge under the Code of Service Discipline (CF members
only);

f. Be released from the Canadian Cadet Movement in accordance with CATO 15-
21, or Canadian Forces in accordance with DAOD 5019.

8.05 – Senior Cadets Disciplining Junior Cadets

1. Senior Cadets are entrusted with the care, good order and discipline of their subordinates.
This being said, Senior Cadets only have limited authority when it comes to dealing with
problems with subordinates.

2. Senior Cadets must always report problems to an Officer should the situation become
serious.

3. Senior cadets must remember to always follow the directives outlined in Order 8.04
above.
8.06 – Disciplinary Progression

1. The disciplinary process will follow these steps in order:

a. Counselling;

b. Verbal Warning;

c. Written Warning; Suspension;

d. Reduction in Rank; and lastly

e. Disciplinary Release from the Corps.

2. As a general rule, the above progression will be followed whenever possible. However, it
is understood that depending on the situation, the above process may be modified to
depending on the circumstances. In certain severe cases, Cadet Regulations require an
immediate termination of membership.

3. The CO must be able to substantiate all discipline incidents with appropriate

documentation.

8.07 – Disciplinary Process

In the interest of implementing a fair process in disciplining Cadets, the following steps must be
taken:

1. A third party shall always be present and act as a witness. If possible, at least one person
in the room should be of the opposite gender;

2. The Cadet must be made clearly aware of the behaviour which has been found to be
inappropriate and/or contrary to regulations, orders or instructions that have been issued;

3. Specific details of when this behaviour was observed must be given;

4. If the allegation is not clearly understood, explanation must be repeated as often as

necessary in language appropriate to the age and understanding of the Cadet;

5. The Cadet is to be asked to explain their understanding in their own words to confirm
clear comprehension of the concern/allegation;

6. The Cadet must be given reasonable opportunity to consult with their parent/guardian in
responding to disciplinary matters of a serious nature;

7. The Cadet must be given a reasonable opportunity to respond; and

 8. The Cadet must be assured that their explanation of the incident will be taken into
account in the decisions to follow.

Note: All levels of the disciplinary process will remain confidential.

8.08 – Counselling

1. The purpose of the counseling form is to provide a useful framework for structuring the
counseling process, and for allowing the Commanding Officer a method for keeping
track of who is being counseled and why.

2. When a Cadet is counseled for either a positive, or a disciplinary reason, a Counseling

form (Annex 8a – Individual Performance Assessment Chit) shall be used. They are to be
filled out by the staff member making the report. The cadet shall sign the document.
Upon completion of these sections, the form is to be submitted to the Commanding
Officer for action.

3. Staff or Senior NCO’s (Troop Sergeant Major and above) may submit a counseling form.

8.09 – Verbal Warning

1. Verbal warnings may be issued to Cadets if counseling does not yield the desired results.

2. The purpose of these warnings is to provide a framework that will allow the staff to
provide a structured response to disciplinary problems, to make every effort to properly
train Cadets, and to deal with problems before they get out of hand. As well, these
warnings allow the CO to keep track of disciplinary problems, and to take action when
necessary.

3. Any Officer is authorized to issue a verbal warning. Senior Cadets may recommend
verbal warnings to their superiors, but are not authorized to issue them to a cadet.

8.10 – Written Warning

1. A written warning is used when verbal warnings have not attained the desired results.

2. A cadet receiving a written warning is to be made aware that the problem is very serious
and that further disciplinary action will follow if the situation is not corrected.

3. A Cadet’s parents will be notified by telephone when a cadet is issued a written warning.
The CO has the option of inviting the parents to a meeting in order to discuss the
problem.

4. Only the CO is authorized to issue Written Warnings.

8.11 – Suspension

1. Suspensions are used when written warnings have not attained the desired results. A
suspension is severe in nature and is only to be used when appropriate circumstances
exist.

2. A cadet receiving a suspension is to be made aware that the problem is so serious that
they must be denied training. They must also know that further disciplinary action will
follow if the situation is not corrected.

3. The Detachment Army ACO shall be notified when a cadet is suspended.

4. A cadet’s parents will be invited in for an interview with the Commanding Officer and
the cadet when a suspension occurs.

8.12 – Demotion

1. Demotion of cadets is shall follow the guidelines as outlined in the CATOs.

2. A demotion is the last step in the disciplinary process and is seen as giving the Cadet
“one last chance”. The seriousness of this form of discipline must be stressed to the cadet.

3. The CO may demote any cadet, with due cause and proper documentation, up to and
including the rank of Sergeant.

4. For demotions of ranks of WO or higher, Regional Authority must be sought, through the
Detachment ACO.

5. A Cadet’s parents will be asked to come in and meet the CO when a cadet is demoted.

8.13 – Termination of Membership

1. Termination of membership is governed by CATO 15-21.

2. The termination of a cadet’s membership is the most serious form of discipline. At all
times when considering termination of membership, the CO must consult the Detachment
ACO.

3. A Cadet’s parents will be asked to come in and meet the CO when a cadet’s membership
is terminated.

8.14 – Grievance Policy

1. Within the Corps a Cadet may complain to their supervisor if they perceive that they have
been wronged, and have not been given a satisfactory explanation.
 2. All supervisors will afford the grieving Cadet an opportunity to present their case prior to
reaching a decision. The Cadet may request to see the next level supervisor (up to and
including the Commanding Officer), should the supervisor’s decision not be favourable.

3. Cadets should feel free to talk to any of the Staff if they have a problem.

4. Notwithstanding the above, no member of the Corps shall use the grievance process as an
opportunity to appeal routine decisions. This process is meant only for those individuals
who have a legitimate complaint. Petty complaints are discouraged.

5. The CO is usually the final avenue of appeal. However, if a Cadet still feels that their
grievance has not been satisfied, then they have the opportunity through their parents to
have their grievance heard through the Chain of Command at the Regional Cadet Support
Unit Central.

6. With regards to parents and their concerns, the CO shall be the point of contact.

8.15 – Fraternization

1. Fraternization is defined as having a personal relationship between two persons.

Although nothing prevents cadets from having personal relationships, they shall not
engage in such relationship when:

f. In Cadet uniform;

g. On DND Property; and

h. At Cadet Activities.

2. Romantic and/or affectionate displays (i.e. kissing, holding hands, hugging, etc.) are not
authorized at cadet activities.

3. Adult staff members are prohibited from fraternizing with cadets IAW Central Region
Directives.

4. In order to set a good example, adult staff members are expected to refrain from similar
actions during cadet activities.
Annex 8a – Individual Performance Assessment Chit (Example)

1 A-Tk Reg't, RCACC

Individual Performance Assessment Chit

Name:_____________________ Position:_______________
Troop:_____________________ Date/Time:______________
Exercise/Activity:_________________________________________

Time Narrative

Debriefing? Yes No

_____________________
Cadet's Signature

______________________ ______________________
Assessor (Print) Assessor's Signature
Annex 8b – Interview Record

INTERVIEW RECORD
(Protected B once completed)

Name of Member: ______________________________________________________________

Rank of Member: _______________________________________________________________

Name of Supervisor: ____________________________________________________________

Rank and Position of Supervisor: __________________________________________________

Reason for Interview: ____________________________________________________________

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Result of Interview: _____________________________________________________________

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

Signature of Member: ___________________________________________________________

Date: __________________________________________________________________

Signature of Supervisor: _________________________________________________________

Date: __________________________________________________________________
Annex 8c – Guide to Effective Incident Documentation

This section is under revision.

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Chapter 9 – Unit Cadet Conflict Management

9.01 – PSRY Program

1. The Cadet Conflict Management System (CCMS) is centered on the Positive Social
Relations for Youth (PSRY) program which outlines and addresses the application and
management of conflict situations within the Canadian Cadet Movement (CCM).

2. The CCMS encompasses a range of conflict resolution processes that are available to
manage cadet-duty related conflicts.

3. There is a strong emphasis on prevention through training and awareness and early
resolution through the use of interest based Alternative Dispute Resolution (ADR).

4. ADR is the preferred conflict resolution approach of both the CCM and Canadian Armed
Forces (CAF).

5. Effective application of the CCMS will assist cadets and adults in preventing conflict and
when required, resolving conflict at the lowest possible level.

6. The Commanding Officer (CO) has overall responsibility for ensuring a harassment-free
environment for all cadets and adult supervisors at the corps.

7. The CO will ensure that the corps has at least one qualified Unit Cadet Conflict
Management Advisor (UCCMA) available to assist in conflict resolution and harassment
prevention and that all cadets, staff and volunteers have undergone PSRY training.

9.02 – PSRY Training

1. The CCM and CAF are committed to ensuring a safe, respectful and harassment-free
environment. To this end, the CO will ensure that PSRY training is conducted IAW
policy.

2. The Training Officer (TrgO) will ensure that PSRY training is scheduled into the Annual
Corps Training Plan and the UCCMA will co-ordinate the delivery of the PSRY program.

3. All cadets will undergo PSRY training IAW CATO 13-24.

4. All adult supervisors (members of the Cadet Organization and Administration Training
Service, a member of another component or sub-component of the CAF employed in the
support or instruction of cadets and Civilian Instructors) are required to participate in
Positive Social Relations for Youth training.
5. The commanding officer of 2958 RCACC recognizes the benefit of and fully supports
PSRY training for unit members. As such, civilian instructors and civilian volunteers
working with cadets at 2958 RCACC shall participate in PSRY Training.

6. All adult supervisors will read and sign the “Guide for all Adult Staff Working with
Cadets” prior to supervising cadets.
Chapter 10 – Recruiting Strategy

This section is under review.

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Chapter 11 – Training

11.01 – General

1. Training shall be operated IAW current DND and Cadet Policies. The TrgO will be
responsible to the CO for the efficient operation the department.

2. The purpose of this Chapter is to provide a framework under which Training in this
Corps is to be conducted. It is important to note that this Chapter amplifies and
supplements existing Regional and National training directives, regulations, and orders.

3. Training is the cornerstone of our unit and as such, every effort must be made to conduct
training in the following manner:

a. Training must be conducted IAW the QSP and IG for each Star Level;

b. Training must be conducted IAW QR&O’s, CATO’s, CRCO’s and CRCSO’s;

c. Instruction must be of a high caliber and training aids must be used as often as
possible;

d. Training must be dynamic and offer a good mix of challenging, interesting,

educational and varied activities for our cadets;

e. Star Level Training must be completed by the end of April of each year;

f. Training must be well thought out and planned in advance; and

g. Training must be FUN!

4. In order to execute a well supported and planned training program, it is essential to

properly utilize staff resources. This is done to ensure that:

a. Specific duties are assigned to staff based on their availability, training, and
abilities;

b. Staff continue to receive training;

c. Staff receive feedback on their performance; and

d. Effective communication is maintained amongst the staff.

 5. It is the responsibility of the Training Officer to ensure that the training section operates
smoothly All training staff are responsible to the Training Officer, the CO and most
importantly to all cadets for delivering an excellent, dynamic and exciting program.

11.02 – Conduct of Training

1. In order to ensure that training is conducted in an efficient and safe manner, the TrgO and
instructors need to ensure that proper planning occurs prior to any activity taking place.
No training will be conducted in the Corps that has not been planned in advance.
2. The following must occur when planning any training activity:

a. The activity must be planned IAW Cadet Procedures and Policies;

b. Supervision requirements must be met;

c. Approval must be received (by the appropriate person);

d. Reservations, transport, meals;

e. Appropriate safety and security regulations must be addressed and met prior to the
commencement of any activity;

f. Qualified Personnel is available and fully briefed as to their duties;

g. Equipment must be obtained (if so needed);

h. If applicable, Risk assessments need to be done; and

i. Any other preparations that need to be made.

3. Following the CF Operations order format will be the norm. This will allow for a
standardized approach and will ensure the activity is well planned.

4. Lastly, the OIC/OPI of an activity must be sure to maintain a clear and objective view of
the feasibility of conducting the training. If circumstances change that impede the
practicality or feasibility of an activity then allowances need to be made. However, if
allowances cannot be made, then the OIC/OPI must be prepared to cancel or reschedule
the activity. It is safer to do so than to run the risk of accident or mishap as a result of
inadequate supervision, planning, resources, or other deficiencies.

5. All Officers and Staff of the Corps must be sure to avoid trying to perform an activity at
all costs, regardless of the risks.

11.03 – Nightly Schedule

 1. IAW the CTP and current directives, training on Thursday nights will consist of three
periods of instruction, each being 30 minutes in duration.

2. Intervals will be scheduled to allow for the movement of cadets in between training
areas/rooms and a break will occur following the second period.

3. Time will be allocated for form-up, inspections, announcements etc. prior to the start of
the evening and also a closing parade.

4. The approved schedule is found in Chapter 2 –Standard Operating Procedures.

5. It is important that timings be met during any training conducted by the Corps.
Adherence to timings will ensure that:

a. Adequate time is allocated to instruct lessons;

b. Cadets become familiar with the training night and therefore can arrive on time;

c. Parents can pick their children up at the same time each week; and

d. Time spent at the Corps will be productive and worthwhile.

11.04 – Star Level Officers

1. One Officer will be assigned for each Star Level (Green, Red, Silver, Gold, and NSE)
and will be responsible for all aspects of training for this level.

2. Their responsibilities will be to:

a. Administer, train, supervise and assess the cadets in their Star Level;

b. Assigning and monitoring instructors who teach lectures in their Star Level.

3. If resources permit, another individual who is junior to the Star Level Officer may be
tasked as the 2IC for that Star Level.

4. A Senior Cadet may be tasked to a specific star Level and shall be responsible to assist
the Star Level Officer with all aspects of the Star Level.

11.05 – Assignment of Cadets to a Star Level

1. When a new recruit enters the Corps, the Training Officer will review the application and
if necessary, conduct an initial interview.

2. The Training Officer will assess the maturity and skill level of the recruit, and compare it
to their age.
 3. The Star Level program has been designed by D Cadets to meet the knowledge, skills and
maturity of cadets of different ages.

4. The ideal ages for the various Star Levels are as follows:

a. Green Star = 12 or 13 years old

b. Red Star = 13 or 14 years old

c. Silver Star = 14 or 15 years old

d. Gold Star = 15 or 16 years old

e. NSE = 16 and older

5. If a new recruit is older than the normal age for his/her Star Level, consideration should
be made to place him/her in a higher level.

6. At no time shall a cadet be entered directly into Gold Star. It should be noted that this
type of situation is outside the norm.

7. The TrgO and CO shall discuss any such situation prior to the change being made. The
cadet will be given the option to advance and will be advised that more effort will be
required on his/her part in order to advance.

11.06 – Recruits

1. It is vital that all new recruits get the most of the program and rapidly develop an
enthusiasm for Cadets. This is done by ensuring that they are properly processed into the
Corps and incorporated into training as soon as possible. Although most new recruits will
arrive in September, cadets are welcome to join throughout the year. It is therefore
important that a plan be in place to deal with new recruits at any time of the year.

2. During the course of in-clearance, the Training Officer will review the file. During this
interview it should be determined whether the Recruit is a candidate for acceleration, as
detailed under Standing Order 11.05.

3. Once a new recruit has begun training, it is imperative that they receive their uniform as
soon as possible. The normal three week waiting period shall still be used, but the cadet
should be issued their uniform the following week.

4. In the case of cadets who join later in the year, every effort will be made to ensure they
get though their training at the same time as all other Green Stars. However, cadets who
join in the spring will not normally be able to complete their Green Star Level and will be
informed that they will undertake their Green Star training in the fall along with the new
 recruit group at that time. In the meantime, they shall attend Green Star training alongside
other cadets.

5. All recruits will undergo a 6-8 week recruit course. This course shall consist of the
following subjects:

a. Walk through of the facilities;

b. Basic explanation of the cadet program;

c. Issuing of their uniform, how to wear it, sew on badges, polish boots, etc;

d. The first few lectures of PO 401 Drill;

e. Participation in an FTX (if scheduled);

f. PO 402 Fundamental training in its entirety, including testing;

g. A day training activity such as abseiling or confidence course; and

h. Overall preparation and introduction to cadet training and routine.

6. The PO’s taught in the Recruit Course are taken from the Green Star Manual. The
purpose of including them in the Recruit Course is to have them start their training
immediately and allow for them to move on to Green Star at least partially trained.

7. Successful cadets will graduate and be sworn in to the corps. Upon successful completion
of the Recruit Course, they shall be assigned to a troop and be turned over to the Green
Star Officer who will continue their training.

8. The overall philosophy of incorporating a New Recruit in training can be summarized by

not “ignoring” them. It is not acceptable to simply “throw” a New Recruit into training
and let them sort things out for themselves.

9. Extra effort will be made to ensure that the Recruit is made to feel welcome, and is
assisted in his/her integration into the corps and our training program.

11.07 – Training Absences

1. It is accepted that from time to time Cadets may miss training for various reasons.

2. While this is understood, it is the responsibility of the Cadet to make the effort to make
up any training that they may miss during their absence.
 3. The Cadet will still be responsible to complete their training. If absences threaten the
success of a Star Level, the Star Level Officer should meet with the cadet to discuss the
situation.

11.08 – Lesson Plans

1. Preparation of Lesson Plans is of paramount importance WRT a successful lesson.

2. All instructors (adult and cadet) shall prepare an effective lesson plan.

3. This plan shall be submitted to the SLO for review NLT 2 weeks prior to the period of
instruction for review and as a contingency in the case of instructor absence.

4. Failure to submit a lesson plan shall be subject to the Corps discipline policy.

11.09 – Training Aids

1. It is expected during the course of mandatory training, that instructors will obtain or
construct items such as:

a. Handouts;

b. Tests;

c. Overhead Sheets and Power Point Presentations;

d. Props, mock-ups and displays; and

e. Other training aids.

2. Many of these materials will be of a high quality and rather than disposing of these items,
instructors will submit them to the Training Officer for approval and archiving. This will
then create an inventory of quality training aids that can be used by all instructors and
consequently improve the quality of training that is delivered to Cadets.

11.10 – Use of Senior Cadets as Instructors

1. The Cadet program is designed to be self-sufficient, meaning that older cadets teach
younger ones. As they grow and progress though their training, cadets begin to teach and
pass on their knowledge to younger cadets, thus continuing the cycle.

2. Although some subjects are better taught by Officers, the majority of subjects can be
taught by cadets. Of note, Officers should not teach Drill. The appropriate Star Level
CTP shall provide guidance WRT the choice of instructor.
 3. The Cadet Corps shall employ Cadets as instructors as much as possible. To ensure
supervision and quality of instruction, the Star Level Officer shall:

a. Ensure that the Cadet has properly prepared for their period of instruction;

b. Ensure that the Cadet receives extra help (if necessary) to prepare for their period
of instruction; and

c. Supervise and assess as required; provide feedback to the instructor.

11.11 – Monitoring

1. All instructors, whether DND personnel, civilians or Cadets shall be monitored on a

regular basis. This will ensure the standards are maintained WRT quality of instruction.

2. The assessor shall debrief any person being monitored. Feedback as to the strong points
as well as the points to improve upon shall be given. The feedback session shall be done
so as to help the instructor improve and is not to be berating or condescending.

3. Monitoring sheets shall be taken from appropriate CTP’s for Cadets and RCIS forms for
DND personnel and civilians.

11.12 – Guest Speakers

1. Periodically throughout the training year, the Training Officer will schedule guest
speakers from the local community to speak to the Corps on a variety of topics. These
speakers and topics might include:

a. Ottawa Police, OPP or RCMP – Drugs, Gangs, Police work, the Criminal Justice
System, etc.;

b. Ottawa Fire Department – Fire Safety;

c. A representative of the local Sheriff’s Office or Corrections Canada – the Court

System/Criminal Justice System, prisons, etc.;

d. Local Service Clubs (i.e. The Royal Canadian Legion, Kiwanis) – what they do,
Veteran’s activities;

e. The local Health Unit – Smoking, Drug use, and healthy living habits; and

f. Any other subject deemed of value/interest to cadets.

2. A guest speaker shall, at all times, be supervised and accompanied by a CIC Officer.
 3. The guest speaker shall be given a briefing prior to the start of the lecture detailing what
is, and is not appropriate for cadets.

4. Should the content of the presentation or the actions of a guest speaker become
controversial, offensive, or falls outside of acceptable content for cadets, the Officer will
politely stop the presentation and meet the guest speaker privately to address the issue.

5. The CO shall be notified of any incident with a guest speaker.

6. Guest speakers shall not be assessed in a formal manner, but feedback must be provided
to the TrgO to determine the suitability of the individual for future instruction.

7. The CO must approve any guest speaker prior to the lecture being taught.

8. The guest speaker should be introduced to the CO upon arrival and should be thanked,
either publicly, or by letter at the conclusion of the lecture.

11.13 – Field Training Exercises

1. In order to fulfill the requirements of the mandatory training program as well as Corps
training goals, it is necessary to hold a series of day and full weekend exercises in the
field. These activities provide the opportunity to conduct training that cannot be
accomplished on a regular training night. It is essential that these activities are well
planned and supported.

2. The Corps shall undertake a minimum of two field training exercises per year: One in the
Fall, and one in the Spring. These exercises are based upon the amount of authorized time
and funding allocated by DND.

3. The location of the exercise shall be decided upon by the TrgO, his/her staff and by the
CO. Efforts will be made to vary training locations to offer a good mix of challenges for
our cadets.

4. From time to time the opportunity will arise to participate in joint training with another
Corps. These opportunities are to be actively pursued, and taken advantage of. Joint
training is an opportunity to conduct activities with an increased number of Cadets, and
also a larger pool of qualified instructors.

5. The exercise OPI shall be responsible to plan and conduct all activities for the exercise,
including:

a. Preparation of Operations Orders and Warning Orders;

b. Submission of RSS’s, kit and transportation and other booking requests, both
internally to Supply and to outside sources;
 c. Perform a reconnaissance of the site, if practicable; and

d. Prepare a training schedule and assign instructors;

6. The CO shall approve all exercises prior to submission to the Detachment.

11.14 – Day Training

1. Day training consists of instruction given to Cadets on weekends or days other than
Thursdays.

2. Day training will normally be conducted at the Legion. Any day training being conducted
outside of the Legion or on non-standard training nights requires Detachment Approval.

3. Day Training may be required to:

a. Supplement Star Level training;

b. Offer remedial training;

c. Cover subjects that need to be taught over a greater length of time than is
normally available on a Thursday Parade Night (i.e. First-Aid training);

d. Other training deemed necessary by the TrgO.

4. Anyone wishing to conduct Day Training must ensure that:

a. The Legion Hall have been reserved with the Legion;

b. The CO has approved the activity;

c. A schedule is in place;

d. A CIC Officer is present at the activity;

e. The activity is conducted IAW Cadet Regulations, as applicable.

11.15 – Training Records

1. All cadets shall have accurate and complete training records kept on file.

2. The main method of tracking cadet training records shall be Fortress. Although paper
training files shall be maintained, Fortress shall take precedence.

3. The TrgO is responsible to the CO for the documentation of all cadet files.
 4. The TrgO may delegate this responsibility to the Star Level Officers.

11.16 – Request Deadlines

1. Well-supported and successful training is dependent upon the timely submission of

requests and the subsequent distribution of information to concerned staff and Cadets.

2. Poor delivery of training is often the result of a lackadaisical approach to the submission
of necessary paperwork.

3. In order to ensure that the appropriate paperwork is submitted and processed well in
advance of any training activity, the following guidelines will apply:

a. Requests for support from RCSU(C) EOA Detachment: minimum of 45 days

b. Facilities booking request for the Legion or other location: minimum of 45 days

c. Operations Order to CO: minimum of 30 days

d. Operations Order to staff of activity: 15 days

e. Request for Corps supply: minimum of 15 days (or more),

f. Parental permission for an activity handed out: 15 days

g. Exercise kit list: attached to parental permission form

4. It is reasonable to assume that not all training activities will occur without some changes.
Changes may be the result of staffing, weather, equipment, or other factors.

5. It is imperative that, when changes occur, all staff and cadets are “kept in the loop”.

6. Both local and regional headquarters, parents, and Cadets must be informed. This is
especially important when transport, facilities, rations, or materiel support is affected by
the change.

11.17 – Optional Training

1. Optional training is done in support of Mandatory Training. This training is vital to

injecting variety to the Training Year but must be done IAW established directives.

2. Optional Training is meant to supplement Mandatory Training, not replace it. If there is a
conflict between a Mandatory and an Optional Training activity, the Mandatory Training
Activity must take priority.

3. Participation in Optional Training will depend on:

 a. Available resources;

b. Facilities;

c. Qualified Staff;

d. Financial considerations;

e. Sufficient Interest; and

f. Suitability of the activity WRT the Army Cadet Training Program.

11.18 – Training Equipment

1. With the assistance of the Training Officer, the Supply Officer will maintain a store of
Training Equipment in the Corps Supply. This equipment will be available to training
staff upon request. However the following rules will apply when requesting the use of
training equipment:

a. Training staff will submit a written request for the equipment to the Training
Officer a minimum of two weeks in advance (when possible); and

b. The Training Officer will correlate the requests, and balance any conflicting
requirements. The request shall then be forwarded to Supply.

2. Equipment shall be cleaned and returned immediately following the activity.

3. Should equipment be required that is not available in Supply, the normal procedure or
requesting purchases from the sponsor (through the CO) shall be followed.

11.19 – Annual Ceremonial Review

1. Detailed information about the Annual Ceremonial review can be found in chapter 33.

11.20 – Corps Annual Training Plan

2. The Annual Training Plan is a formal plan for conducting a successful Local
Headquarters (LHQ) Training Program. This document will be produced by the TrgO,
under the direction of the CO, and will ensure the effective and efficient delivery of
training in accordance with Course Training Plans and Training Directives.

3. The Annual Training Plan clearly outlines the Corps’ training objectives and how those
objectives will be met. It will be distributed as widely as possible, informing all staff and
other stakeholders of the direction the Corps is taking.
4. The minimum requirements for the Training Plan are:

a. A detailed schedule listing what PO/EO periods are being taught each training
night, their location, their duration and their instructor (left blank initially)

b. A description, including realistic dates, of weekend training (including

citizenship, and any other Corps activities);

c. Classroom assignments;

d. FTX training outlines, dates and objectives;

e. Optional training activities;

f. The Corps’ mission statement for training;

g. A monthly calendar summarizing monthly training;

h. Phases of the training year, with certain training objectives or themes throughout
the year (logical progression of training);

i. Detailed tasks to staff members, including secondary duties;

j. Training priorities, to assist in the alleviation of training conflicts;

k. Detailed milestones for activity planning, deadlines etc;

l. Scheduling of Sports Nights;

m. Scheduling of CO’s Parades;

n. The dress for each Parade night as well as weekend activities;

o. Scheduling of PSRY Training; and

p. Any other pertinent information.

5. The training plan shall consist of:

a. A detailed weekly routine as described above; and

b. A monthly calendar to provide a summary of all scheduled training.

6. The CO shall review and approve the training plan prior to implementation. As required,
it shall be provided to the Detachment IAW their directives.
 7. The TrgO shall ensure that copies are distributed to all personnel. Monthly copies shall
be posted on the notice boards near the parade square.

11.21 – Advanced Training

1. Advanced Training will be implemented at the discretion of the Training Officer (TrgO)
in consultation with the CO.

2. All advanced training shall fall under the umbrella of the approved training by the
Canadian Cadet Organization and will be conducted IAW current policies and
procedures. Advance training may include:

a. Adventure training: canoeing, rock-climbing, abseiling, white-water rafting, and

confidence courses. Other outdoor expedition styled training may also be
considered.

b. Marksmanship, advanced first aid, scuba, lifeguard, casualty simulation and other
Military/ Civilian courses will be permitted once approved by the TrgO.

11.22 – First Aid Training

1. The unit will train as many cadets as possible in Standard First Aid. (St. John’s
Ambulance) This may be done in conjunction with required Star Level training program
objectives.

2. Cadets will be issued the appropriate badge and are authorized to wear it on their
uniforms IAW Cadet Dress Regulations.

3. Officers and adult staff may attend this training in conjunction with the cadets in order to
maintain a sufficient amount of qualified first aid personnel.

11.23 – Troop Sergeant Major’s Periods

1. At times, TSM periods shall be included in the training plan. This will help with the
cohesiveness of the Troops.

2. It is intended that these periods are constructive and add value to the training of the
cadets. To accomplish this, themes will be created to guide the TSM in the construction
of their plan for the period. Examples of these themes shall include:

a. This section is under revision.

This page intentionally left blank.
Annex 11a – TSM Period Theme Guide

This section is under revision.

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Chapter 12 – Summer Training

12.01 – General

1. The Cadet Corps shall suspend its activities in July and August of every year to allow
cadets to attend summer training courses. No training of any kind will be scheduled
during this period, unless so approved by the CO.

2. Although summer training is not a requirement for promotion or Star Level training,
Cadets who attend a course during the summer usually find it an enriching experience,
both as cadets and socially.

3. Summer training is designed to complement the Star Level Program and cadets will
definitely gain additional skills and knowledge by attending a summer course.

4. Corps Staff shall:

a. Promote, advertise and discuss summer training with cadets;

b. Discuss with each cadet the courses and exchanges that are available for them;

c. Inform parents/guardians about the process;

d. Assist cadets and parents/guardians with the completion of forms; and

e. Ensure that as many cadets as possible attend summer training.

5. Statistics show that, on an average year, only 40% of Cadets attend summer training.
With this in mind, selection of cadets becomes quite important.

6. There are several CATO’s and CRCO’s regarding all aspects of summer training and
they are too numerous to be listed here. This order will only deal with the local
considerations of application and selection of cadets for Summer Training. Staff must
consult the Appropriate Orders for procedures.

12.02 – Application Process

1. Summer training applications shall be processed in January.

2. An information night for parents is shall be organized. This will allow staff to hand out
applications, help with completion of the forms and answer any questions the parents
may have.
 3. Cadets will be given the opportunity to apply for various courses that are available at
Summer Training Centers. However, the Commanding Officer, with the advice of the
Training Officer, will prioritize the list of candidates submitted for each course.

4. Cadets will be required to submit a CF-51 Application for Summer Training in order to
be considered for Summer Courses.

5. Senior Cadets wishing to apply for advanced courses and exchanges shall also be
required to complete an Advanced Course and Exchange application.

6. Senior Cadets wishing to apply as Staff Cadets must complete a Staff application and a
CF –51.

12.03 – Location of Summer Training

1. The vast majority of our cadets will attend either Blackdown Army Cadet National
Summer Training Centre (CNSTC) or Connaught National Cadet Training Centre
(NCTC) since this is where the bulk of courses and exchanges take place.

12.04 – Selection of Cadets for Summer Training

1. Selection of Cadets for summer training is a long and sometimes delicate process. Staff
members are to exercise good judgment when making their recommendations. It must be
remembered that, on an average year, only 40% of cadets will get the opportunity to
attend a summer course.

2. The CO is the final authority with regards to the selection of cadets for summer training.
Cadets must be reminded that attendance at summer training is a privilege, not a right.
12.04.01 – Summer Training Selection Process

1. All Cadets are entitled to make application for Summer Training.

2. Cadets will take home a form CF-51 when supplied by the Troop Officer, complete it,
and hand it in by the deadline as posted in Routine Orders every Year.

3. There are never enough spots for all the cadets to attend and that is why a priority list
must be submitted indicating which Cadets will be chosen first to go to summer training
centres.

4. Any CF 51’s received after the posted deadline will be placed at the bottom of the
priority list as they are received.
12.04.02 – Selection Criteria

1. Officers shall recommend cadets based on the following criteria:

 2. Star Level Training results;

3. Attendance (Parade nights, FTX’s, Optional Training, Citizenship, etc.)

4. Conduct;

5. Fitness level (as required for the course/exchange selected);

6. Dress and deportment;

7. Willingness and ability to attend the course; and

8. Past results and conduct on previous summer courses.

12.05 – Selection of Advanced Courses and Exchanges

1. Cadets wishing to attend advanced courses and exchanges must be cognizant of the fact
that their results at NSE will be a large factor in the selection process.

2. As well, fitness levels vary depending on the exchange or course chosen.

3. Consult applicable CATO’s and CRCO’s for procedures and selection criteria.

12.06 – Notification of Selection

1. Cadets will be notified as soon as the Detachment/Region forwards the course selection
lists to the unit. This is usually by late May or early June as to their selection for summer
training.

2. The Corps shall hold an information session confirming the cadet’s selection and
ensuring that parents are well aware of the following:

a. Cadets are prepared to attend summer training;

b. Cadets are provided with the kit and other resources as needed;

c. Cadets are clear on the expectations, what equipment they must bring and what
they may not bring; and

d. Parents are clear on the details of movement orders, and have the necessary
contact information required.

12.07 – Summer Contact Officer

1. Central Region HQ requires that an Officer from the Corps be designated as the Contact
Officer. This person shall normally be the CO, but if they are unavailable, (attending
summer training themselves for example,) another officer shall be designated by the CO.

2. The Contact Officer’s is to be available for overseeing the departure and arrival of cadet
to/from summer training, as well as dealing with emergencies as they arise.

3. The duties and responsibilities of the Summer Contact Officer can be found in Chapter 7.
Chapter 13 – Optional Training

13.01 – General

1. Optional training is designed to supplement the army cadet program with special topics
that may or may not be of interest to all cadets.

2. Optional training activities must meet the following requirements:

a. Achieve the aims of the Canadian Cadet Movement;

b. Be conducted safely and effectively;

c. Complement the mandatory training program.

3. Cadets must have good attendance to participate in optional training. The corps
attendance policy must be met before cadets can be members of specialty teams.

4. Should dates or other conflicts exist within corps training; mandatory training shall be
given priority over optional training.

13.02 – Specialty Teams & Competitions

1. The Unit will train and maintain several competitive teams to represent itself at cadet and
civilian competitions. The goals of specialty teams will be to:

a. Introduce Cadets to competitions;

b. Help the individual with goal setting, focus, personal growth and self-esteem;

c. Seek excellence and improvement in results;

d. Help with retention of cadets by involving them in secondary activities; and

e. Represent the Corps in the most positive manner.

2. Teams that the Corps may maintain annually are:

a. Rifle Team

b. Biathlon Team

c. Band;
 d. Army Cadet Challenge;

e. Drill Team;

f. Drill Team with Arms

g. Gun Drill Team;

h. Gun Run Team; and

i. First Aid Team

3. Other teams may be organized at the discretion of the CO and IAW Cadet policies.

13.03 – Command

1. All teams will have an Officer or CI as the OIC for that specialty team. They will report
directly to the CO.

2. The OPI for each team will liaise with the TrgO to coordinate training times and
activities pertaining to their respective team within the guidelines set out by the cadet
system and the appropriate competition.

3. Teams are encouraged to find individuals with practical experience and/or coaching skills
in the respective discipline to assist with coaching and supervising the team. These
individuals will always be under the supervision of the Officer in charge of the team.
Such individuals could be, former Cadets, members of the CF or Civilians.

4. Duties and responsibilities of a specialty team OIC can be found in chapter 7.

13.04 – Training

1. The OPI for each team will be responsible to train the team for competition. This will
include:

a. Scheduling and holding team practices and meetings leading up to the

competition date;

b. Ensuring availability of facilities for team practices submitting booking requests

through the normal chain of command;

c. Obtaining equipment for team practices as necessary. Submitting requests in a

timely fashion;

d. Obtaining assistance from Subject Matter Experts, Coaches and Instructors as

required and if possible;
 e. Briefing the team on the rules and regulations, conduct, and other information
relevant to the competition;

f. Registering the team with the appropriate authority IAW Competition regulations;

g. Attending and coaching the team at the competition;

h. Attaining a complete understanding of the competition rules and regulations;

i. Maintaining complete documentation on statistics, attendance, etc.;

j. Organizing and conducting any fundraising required for team expenses beyond
those included in the annual budget.

k. Gathering team photos for the Corps Photo album and recruiting purposes;

l. Submitting a brief after action report to the CO, as well as a budget forecast for
the next training year;

m. Reporting to the CO, team results, concerns and issues as required;

n. Should the team advance to the next level of competition, continue to train the
team IAW points mentioned above.

13.05 – Timings

1. Experience has proven that the more time there is to prepare, the better the chances of
success. Therefore, team practices are to begin several months prior to the competition.

2. Teams will begin training no later than early October of every year.

3. Practices will normally be held on weekends. A schedule shall be agreed upon.

13.06 – One Team Limit

1. In order to avoid scheduling conflicts and also to ensure fairness, the Corps will limit
each cadet to one team only. This will allow each cadet to hone their skills and
concentrate on one discipline.

2. Only in exceptional circumstances will a cadet be allowed to join two teams at once.

3. The CO will approve cadets wishing to be members of two teams.

4. The exception to this will be the Biathlon and Shooting teams as they require
complimentary skills.
 5. Also, since the Duke of Edinburgh Program is an individual activity, it does not
constitute a specialty team.

13.07 – Cadet Team Member Responsibilities

1. Cadets who are members of any specialty team are cadets first and specialty team
members second.

2. All cadets must maintain their basic cadet skills. If their mandatory training and
performance of regular duties are not up to standard, or if disciplinary problems occur,
they may be removed or suspended from the team.

3. The OPI shall only remove a team member with the prior approval of the CO.

4. Team members will be responsible to attend all team training and competitions as
scheduled.

13.08 – Specialty Teams

13.08.01 – Rifle Team

1. The rifle team shall be coordinated by the OIC Rifle Team with the assistance of the team
captain;

2. Rifle team membership shall be determined annually based on a competitive tryout

period.

3. Selection shall be based on scores, and observed shooting potential.

4. The OIC Rifle Team shall be generally responsible for the following:

a. Completing all administrative requirements for rifle training;

b. OIC Rifle Team Terms of Reference are attached as Annex 19t of these orders.

13.08.02 – Biathlon Team

1. The biathlon team shall be coordinated by the OIC Biathlon Team with the assistance of
the team captain;

2. Biathlon team membership shall be determined annually based on a competitive tryout

period.

3. Selection shall be based on scores, and observed shooting and skiing potential.

4. The OIC Biathlon Team shall be generally responsible for the following:
 a. Completing all administrative requirements for biathlon training;

b. OIC Biathlon Team Terms of Reference are attached as Annex19u of these

orders.
13.08.03 – Band

1. The Cadet Corps may organize, train and maintain a band at no expense to the public.
2. For the purpose of classification the band will be considered as a specialty team under the
command of the Band O.

3. All members of the band are volunteers from the Unit. Besides maintaining their basic
cadet skills, they will perform the following duties as applicable;

a. Be responsible to attend all band training as ordered; and

b. Plan for extra practice time in order to maintain and improve their musical ability.
13.08.04 – Duke of Edinburgh Award

1. In accordance with CATO 13-19, the Corps will support Duke of Edinburgh Award
Challenge for Young Canadians by:

a. Appointing a CIC officer to oversee and monitor their individual training;

b. Assisting cadets in obtaining their booklets;

c. Promoting the Award with information sessions, pamphlets, etc;

d. Assisting cadets with the presentation of awards; and

e. Ensuring cadets wear their Bronze, Silver or Gold pins on their uniforms.

2. The registration fee for this program is the responsibility of the cadet/parent. Should a
cadet need financial assistance, the CO and Support Committee will evaluate the request
on a case-by case basis.

3. Due to the individual and specific nature of the Duke of Edinburgh Program, cadets will
be allowed to participate in another specialty team.

4. It must be emphasized that this program is of an individual nature. This program is

designed for the individual youth to pursue their goals on their own.

5. The scheduling of activities to assist solely the Duke of Edinburgh program is not a
Corps responsibility. This being said, many activities regularly done in the Star Level
program may be used towards Duke of Edinburgh program.
13.08.05 – Army Cadet Challenge

Section Under Revision.

13.08.06 – Band

Section Under Revision.

13.08.07 – Drill Team;

Section Under Revision.

13.08.08 – Drill Team with Arms

Section Under Revision.

13.08.09 – Gun Drill Team

Section Under Revision.

13.08.10 – Gun Run Team

Section Under Revision.

13.08.11 – First Aid Team

Section Under Revision.

13.09– Exposure to Other Programs

1. 2958 believes in broadening the horizons of our youth as it creates a better-rounded

citizen. To that end, we commit to expose the cadets to others when the opportunity
arises. These include courses such as;

a. Boater’s Safety Course;

b. Firearm’s Safety Course;

c. Young Worker’s Protection Program (WSIB);

d. Other specialty courses of interest.

Chapter 14 – Citizenship & Cultural Activities

14.01 – General

1. 2958 Army Cadet Corps will plan, organize and supervise a variety of cultural activities
on a yearly basis. The frequency, type, size and scope of cultural activities will be based
on several factors:

a. Sufficient staff to plan, organize and supervise the activity;

b. Sufficient funds to support the activity;

c. Availability of resources such as transportation, rations, facilities, etc.;

d. Interest shown by a sufficient amount of cadets to make the activity worthwhile;

e. Compatibility of the activity in relation to the Army Cadet program; and

f. Time available on the training schedule.

2. The goal of all cultural activities shall be to find a suitable activity that will benefit a
large group of cadets. This will allow for a large amount of participants while justifying
the cost incurred.

3. It must be remembered that cultural activities are in addition to the Army Cadet training
program. As such, they are not to draw excessive amounts of resources from the corps
(such as funds, equipment and personnel).

4. A cultural activity must not interfere with Corps activities; instead, it should complement
Corps training. Officers will ensure that any cultural activity provides sufficient “return
on investment” in order to justify holding the activity.

5. If an activity cannot be justified for any of the reasons listed above, it should not be held.

6. The CO, in consultation with the sponsor, will have final authority in these matters.

14.02 – Selection of Cadets

1. Since cultural activities are deemed as reward and are not necessary to achieve the Star
Level training program, there shall be a selection process.

2. Cadets who are deemed unsuitable may be excluded with valid reason.

3. Cadets will be prioritized according to the following factors:

 a. Attendance at Parade nights, FTX’s and Citizenship Activities;

b. Dress and Deportment;

c. Conduct;

d. Achievement; and

e. Other factors deemed appropriate by the staff.

4. The above-mentioned reasons should be used when a limited number of cadets are able to
attend an activity.

5. As with any other similar activity, the CO remains the final authority for the selection of
cadets to attend these activities.

14.03 – Year-End Trip

1. The purpose of the year-end trip is to provide a fun activity for cadets. This trip will take
place in June, once all training is complete.

2. If possible, this trip will be a one-day event held outside of the Ottawa area.

3. The extent and scope of the trip will largely be based on available resources.

14.04 – Inter-Provincial Exchanges

1. The cadet Corps may apply to participate in the inter-provincial exchanges program IAW
CATO 14-01.

2. The corps will host a Corps from another province and in turn, will visit a different Corps
in another province.

14.05 – Regimental Guest Night Dinner

1. The Corps will hold an annual guest night dinner for all cadets and staff.

2. This event will be held at the CO’s discretion and timings will be decided upon based on
the training schedule.

3. No alcohol will be consumed prior to or while in attendance at this event.

4. A Guest of Honour will be invited at the CO’s discretion.

5. Whenever possible, dinners should follow an established format such as a Dining In or

more formally, a Mess Dinner.
 6. This will enhance cadets’ experience and knowledge of military events.

14.06 – Dances

1. The Corps will organize two dances every year:

a. Halloween Dance; and

b. Valentine’s Day Dance “The Cannon Ball”.

2. The CO will designate an Officer to organize and supervise this event with other staff
members available to assist.

3. If deemed feasible, more may be scheduled at the CO’s discretion.

4. The location will normally be at the Legion, but an alternate location can be used if found
to be appropriate.

5. The Support Committee will be invited to operate a canteen during the dance.

6. Guests may be invited by but will be charged a nominal fee.

7. Any proceeds will immediately be turned over to the Sponsor.

14.07 – Other Activities

1. Should a cultural activity not mentioned above be desired, the CO will approve such
activity in consultation with the Sponsor and IAW Cadet policies and procedures.

14.08 – Citizenship Activities

1. Citizenship is an aim of the Cadet Program and therefore the Corps will participate in a
wide variety of citizenship activities in and around the Ottawa area.

2. Since our community supports the Corps, it is in our best interest to be visible as a
positive and involved stakeholder.

3. It is important to include opportunities for us to contribute to the success and support of

the community whenever possible.

4. Community involvement is now a requirement for the Ontario Secondary School

Diploma. Officers are authorized to sign for hours.
 5. Citizenship is also a major consideration in the awarding of the Lord Strathcona Medal,
Legion Medal of Excellence and is a requirement of the Duke of Edinburgh’s Award
Program.

6. Citizenship activities can include:

a. Poppy Sales for the Legion;

b. Cadets Caring for Canada;

c. Parades (Remembrance Day, Christmas, etc.);

d. Terry Fox run; and

e. Any other citizenship activity.

7. All citizenship activities must be approved by the CO and the Detachment beforehand.

8. As these activities will most often occur in the public eye, it is imperative that our Cadets
portray a positive image of the Cadet Movement.

9. To this end, the CO shall dictate a suitable order of dress for the activity in question.
Guidelines are:

a. Full Dress will be used for Parades, Poppy Sales and similar events.

b. Relaxed dress or PT Gear may be used for events where cadets are likely to get
their uniform dirty or messy.

c. Combat uniforms should not be worn at citizenship events or in public. They are
mainly for field duties and selected parade nights and should only worn for those
occasions.

14.09 – Community Service Events

1. Participation in community service events shall be weighed against the value and benefit
to the cadet corps.

2. Participation will be designed to augment the cadet program but will not be permitted to
interfere with mandatory training.

3. All events shall be properly planned IAW DND procedures.

Chapter 15 – Sports and Physical Fitness

15.01 – General

1. As Physical Fitness is an aim of the Cadet Program, the Corps will organize and support
a Sports Program to supplement mandatory training.

2. This program will be administered and supervised by a Sports Officer; a member of the
staff who will receive this appointment as a secondary duty.

15.02 – Safety and Supervision

1. Safety must always be the foremost consideration when Cadets are participating in any
physical training.

2. Proper supervision is essential to ensure that due diligence is exercised to minimize the
possibility of injury.

3. A member of the staff who is qualified in First Aid must be present at all sports activities
to be run by the Corps.

4. The First Aid Attendant will be in possession of a stretcher, and a First Aid kit.

15.03 – Organizing Sports Activities

1. As part of their leadership and organizational growth, senior cadets shall be tasked with
organizing sports nights.

2. This shall be done under the guidance of the TrgO.

15.04 – CLI PERT Qualified Cadets

1. The Corps shall strive to always have senior cadets who are graduates of the Cadet
Leader Instructor Physical Education and Recreation Training Course.

2. Using these cadets as instructors for sports activities is of obvious benefit.

3. The TrgO shall make recommendations for cadets to be chosen to attend this course to
the CO.

15.05 – Clothing

1. Appropriate PT clothing and shoes shall be worn for all PT activities.

 2. Cadet PT clothing, although designed for CSTC, may be worn at the LHQ, weather
permitting.

15.06 – Sports and Recreational Equipment

1. It shall be the policy of the Corps to acquire suitable sports equipment to conduct
appropriate and enjoyable sports training.

2. This equipment is provided for the cadets’ use and enjoyment. Abuse of this equipment
will result in it being taken away. All equipment will be returned to QM after use.

15.07 – Types of Training

1. Staff members organizing Sports and Recreational Training shall endeavour to offer a
good variety of training options.

2. Sports shall be enjoyable for all and shall not become overwhelmingly difficult or
unpleasant.

3. Staff members are to avoid excessive use of push-ups, running and other similar
activities.

4. Instead, activities may include round robin sports tabloids offering a little of something
for everyone.

5. The following parameters shall apply in all PT and recreational training.

a. Participation is key and all cadets are strongly encouraged to participate actively.

b. Appropriate music may be added for additional ambiance and to help motivate
cadets.

c. Proper warm-up and cool down sessions shall be conducted prior to any sports
activity.

d. Physical activity is never to be used as a disciplinary measure. (i.e. push-ups)

15.08 – Army Cadet Fitness Test

1. The Corps shall conduct the Army Cadet Fitness Test twice per training year: In the fall
and during the Winter.

2. The TrgO is responsible to ensure that these tests are scheduled and planned accordingly.
CATO 14-18 provides directives.
Chapter 16 – Physical Fitness Strategy

This section is under revision.

This page intentionally left blank.
Chapter 17 – Operations

1. Operations shall be operated IAW current DND and Cadet Policies.

2. The OpsO will be responsible to the CO for the efficient operation the department.

This section is under revision.

This page intentionally left blank.
Chapter 18 – Standards

1. Unit Standards shall be operated IAW current DND and Cadet Policies.

2. The StdsO will be responsible to the CO for the efficient operation the department.

This section is under revision.

This page intentionally left blank.
Chapter 19 – Supply

19.01 – General

1. The SupO is responsible for the command, management and overall efficiency of the
Unit Quartermaster Stores (QM).

2. The QM will be run as directed by the SupO IAW CF, and Cadet regulations.

3. The Corps will have one Cadet BQMS who will be under the command of the SupO, and
will be responsible to assist with the supply needs of the unit.

4. The unit may employ Civilian Instructors or volunteers as assistants in QM.

5. Terms of Reference may be found in chapter 7.

19.02 – Accounts

1. Unit equipment is divided into three accounts:

a. The Distribution Account, which consists of items owned by DND;

b. The Clothing Account includes the cadet dress uniform and PT clothing; and

c. The Sponsor Account, which includes all items owned by the sponsor.

2. The Unit commanding officer shall be the Distribution Account Holder and the SupO
will be the Distribution Account Representative.

3. The SupO will be responsible to the CO for the proper maintenance and control of these
accounts. Items will be labeled and/or clearly identified as belonging to either the sponsor
or DND. Serial numbers, when applicable, will be recorded.

19.03 – Inventories

1. Inventories of the Distribution Account and the Sponsor account will be performed
annually, or as directed by the CO.

2. The Clothing account does not require auditing, but should be accounted for in a proper
manner.

19.04 – Issue of Equipment and Uniforms

 1. No item shall be taken from QM without the authorization of the SupO or a member of
his/her staff.

2. Members of the Corps will complete appropriate paperwork IAW DND procedures when
requesting equipment. This includes completing a DND 638 for short term equipment
loans and a Cadet Clothing Card for issues of clothing (see below)

3. The Supply Officer shall maintain a system to track all equipment on loan at the unit.
This can be done using whirl boards or binders, which shall be kept in QM.

19.05 – Cadet Uniform

1. Cadets will be issued the standard cadet uniform IAW Cadet policies. Issuing will only
be done after a member has attended a minimum of three consecutive parades.

2. The Recruit Troop Detachment Commanders must bring recruits to Supply upon
enrolment, so that they can be measured for proper sizes, and allow for uniforms to be
ordered.

3. Specific 1st Anti-Tank Regiment and RCA uniform accoutrements to be issued are found
in chapter 20 Annex 20c.

19.06 – Issue of uniforms to new recruits.

1. New Cadets shall be issued their uniforms after their fourth week of training.

2. New Recruits will be issued with the following kit:

a. The full scale of issue provided for Army Cadets, with the exception of sweaters;

b. RCAC Cap Badge; and

c. Appropriate RCAC shoulder flashes and insignia.

3. Under no circumstances will a New Recruit be issued Regimental Kit.

4. Once kit has been issued, the SupO will ensure that the Recruit is educated on his/her
responsibilities to look after the kit that has been issued, and that the they are aware that
they are liable for any loss or damage to the subject kit and equipment

5. The SupO will then have the cadet sign the completed clothing issue card and file it
accordingly.

19.07 – Uniform Fitting and Measuring

 1. If a fitting room is available, Cadets are to use this room for changing, or for trying on
kit.

2. If a fitting room is not available, then the Supply Officer will absent themselves from the
Supply while the Cadet changes.

3. Under no circumstances is a Cadet to change in Supply with the Supply Officer, or

another member of the Staff present.

4. When practical, if the Supply Officer is dealing with a Cadet of the opposite gender for
fitting or exchanges, a Staff member of the same gender should assist.

5. The same concept applies to measuring cadets. A Cadet may help avoid potentially
difficult situations by measuring him or herself.

19.08 – PT Clothing

1. PT Clothing shall only be issued at the end of the training year, and only to those cadets
attending summer training.
2. This clothing shall be ordered in the spring so as to be ready before the cadets leave for
summer training.

3. PT Clothing shall be issued IAW current scales of issue.

19.09 – Combat Clothing

1. Combat clothing is the responsibility of individual cadets, who may purchase this
uniform at their own expense.

2. Supply will not assume any responsibilities for combat clothing.

19.10 – Clothing Cards

1. The SupO shall maintain a complete record of all kit issued on appropriate forms in the
following manner:

a. Clothing Cards shall be completed IAW established directives. The Fortress

program has a section dealing with Supply to allow for these forms to be printed.

b. Clothing cards will be kept secured when not in use, and

c. Only the Supply Officer is authorized to maintain and keep clothing cards.

19.11 – Insignia and badges

1. Cadets will be issued qualification and rank badges IAW Cadet policies.
 2. Cadets are entitled to keep their badges upon leaving the unit, with the exception of slip-
ons, which must be returned.

3. Cap badges must also be returned upon leaving the unit.

4. A $10 refundable deposit will be collected in exchange for the cap badge due to their
limited availability and as they are an attractive asset.

19.12 – Uniform Exchanges and Returns

1. Cadets are entitled to exchange uniforms once they have become too small or worn out.

2. Exchanges will be take place on assigned Thursday nights, or as designated by the SupO.

3. All kit must be returned clean and in proper condition where applicable:

a. Boots must be blackened and laced together at the top;

b. Tunic, pants and shirts must be folded;

c. Socks and gloves must be rolled into pairs;

d. The cap badge is to removed from the beret; and

e. All other clothing must be returned folded and clean.

4. All badges earned by a cadet are his/her own and they are entitled to keep them.
However, slip-ons shall be returned.

19.13 – Return of DND Equipment and Clothing

1. Upon leaving the Cadet Corps, Kit must be recovered IAW DND procedures. This will
be accomplished by means of phone calls, followed by a letter.

2. Under no circumstances are personnel to contact Police or threaten parents/former cadets

in any way while attempting to recover DND owned kit.

3. Procedure:

a. The Supply Officer will ensure that all of the kit and equipment on the Cadet’s kit
card is returned in the condition in which it was issued. Any deficiencies or
missing kit are to be noted on the kit card;

b. Upon receiving the kit card, the Administration Officer will SOS the Cadet;
 c. No Cadet will be Struck Off Strength until all kit and equipment has been
returned, or permission is given in writing by the Commanding Officer

d. Kit that has been returned will be inspected to determine if it is worthy of re-issue.
If not, then the kit is to be tagged as NS (non-serviceable) and destroyed or
disposed of in an appropriate fashion.

e. If the equipment cannot be recovered, the SupO will follow standard write-off
procedures.

f. Supply will liaise with Admin to assist with the recovery of uniforms from NES
Cadets.

19.14 – Return of Sponsor Owned items

1. Items owned by the sponsor remain their property. If an item belonging to the sponsor is
not retuned, the sponsor committee will advised, though the CO, and will decide upon the
appropriate course of action.

19.15 – Losses or Damage of Equipment

1. All equipment entrusted to the Corps shall be maintained and cared for in the proper
manner. Persons will be held liable for willful loss or damage.

2. Should an item be lost or stolen, the SupO will take action IAW DND rules and
regulations.

19.16 – Insurance for Sponsor Owned Items

1. Insurance for non-public stores belonging to the Corps is the responsibility of the Corps
Sponsoring Committee, in consultation with the CO.

2. The SupO will advise the CO in these matters.

19.17 – Regimental Kit

1. Should the Corps wish to obtain and use Regimental items, they shall be under the
control of the SupO.

2. Any individual issued with such kit shall sign a loan card IAW established procedures.

3. The Band Officer is responsible for the setting of issuing standards with regards to Band
specific Regimental Kit.

4. These standards will be in writing and will be distributed to the Supply Officer, with a
copy to the Commanding Officer.
19.18 – Sports and Recreational Equipment

1. It shall be the policy of the Corps to acquire suitable sports equipment to conduct
appropriate and enjoyable sports training.

2. This equipment is provided for the cadets’ use and enjoyment. Abuse of this equipment
will result in it being taken away. All equipment will be returned to QM after use.

19.19 – Training Equipment

1. The Supply Officer, in concert with the Training Officer, is responsible for maintaining
standardized kit lists for all Exercises and training to be conducted by the Corps on a
regular basis. This will ensure that, when needed, the standard set of equipment will be
ready. This will reduce the amount of preparation time needed by Supply, and will ensure
that the Training Staff has the equipment they need to conduct training

2. It is the responsibility of the Training Officer to advise the Supply Officer of any special
requirements beyond the standard list.

3. The Training Officer will advise the Supply Officer of kit and equipment requirements a
minimum of two weeks prior to any training activity.

4. The Supply Officer is the responsible for ensuring that all is available on time.

19.20 – Maintenance of Equipment

1. All equipment must be kept clean and serviceable at all times.

2. It is the responsibility of the Supply Officer to inspect kit that is returned to Supply for
cleanliness and damage. Any defects are to be noted immediately and actioned with the
individual involved

3. The Supply Officer shall maintain a schedule of maintenance and cleaning for all kit and
equipment belonging to the Corps.

4. This schedule will be carried out in concert with the regular training year. Work parties
may be attached to supply from time to time to assist in these duties.

5. The Supply Officer will be responsible for reporting to the CO any loss or defects
regarding Corps kit and equipment.

19.21 – Rifle Maintenance

1. The Supply Officer is responsible for ensuring that regular approved maintenance occurs
on the Weapons belonging to the Corps.
 2. This will normally be done with the assistance of the Rifle team Officer who shall be the
subject matter expert WRT rifle maintenance.

3. In practice, rifles will be cleaned immediately following a competition or practice.

4. Should rifles need repair, this shall be done IAW established procedures.

5. Unless there is an individual at the unit who is qualified to repair rifles, Staff members
are not to attempt to repair rifles themselves.

6. Defective rifles will be sent to competent authority for repair.

19.22 – Equipment Purchases

1. The Supply Officer is responsible for purchasing supplies and equipment on behalf of the
CO and the Sponsoring Committee.

2. Prior authorization must be obtained prior to making any purchase.

3. The CO may authorize other members of the staff to make purchases, but again, only
with the prior approval of the sponsor.

19.23 – Field Training Exercises

1. When in the field, the SupO will ensure that all kit is issued, cleaned and returned to the
proper location. This includes all kit loaned by the Detachment or the Regiment.

2. Under normal circumstances, kit for an FTX will be delivered by a representative from
EOA Detachment Trenton during the week prior to the FTX and will be picked up the
following week.

3. For stores issued from Connaught Ranges and Primary Training Centre, collection by
staff will normally occur on Fridays during business hours and returns will be done on
Sunday afternoons.

4. The following procedures shall apply for the return of loaned items:

a. All non consumed IMP’s shall be returned;

b. All kit shall be returned in their approved containers;

c. Wet items shall be allowed to dry (tents, ground sheets, etc. by suspending them);

d. Items needing laundry shall be separated and identified;

e. Kit shall be cleaned properly prior to return; and

 f. Any defects or losses shall be noted and reported to the Detachment
representative upon pickup.

19.24 – Loan Procedures Between Corps’

1. From time to time stores may be issued on a temporary basis to another Corps for a short
period of time. Any such issues will occur on a DND 638, to be signed by a
Commissioned Officer from the receiving Corps.

2. No kit or equipment will be loaned to another Cadet Corps without the written permission
of the CO.

19.25 – Security of Supply

1. It is the responsibility of the Supply Officer to ensure that at no time shall anyone without
key access be left in Supply unattended.

2. As well, the Supply Officer shall ensure that the number of Cadets granted access to
Supply at any one time should not exceed the ability of the Supply Officer to ensure that
they are properly supervised.

19.26 – Liaison with 30 Fd Reg’t RCA Supply Staff

1. It is the responsibility of the SupO to liaise with the 30 Fd Reg’t RQMS on matters
pertaining to Supply. These include:

a. Kit on loan from the Affiliated Unit for an extended period, i.e. Regimental Kit;

b. Kit on loan for training;

c. Any other Supply related issues.

2. No kit or equipment belonging to the Corps will be issued to other units without the
written permission of the CO of the Corps.
Chapter 20 – Uniforms and Accoutrements

20.01 – Dress Regulations

1. The dress for staff shall be IAWA-AD-265-000/AG-001 Canadian Forces Dress

Instructions.

2. The dress for cadets shall be IAW CATO 46-01 Army Cadet Dress Regulations.

20.02 – Wearing of the Cadet Uniform

1. Cadets who have been issued with a uniform will wear it on all parade nights, and any
other times as authorized by the CO.

2. Personnel who, for reasons beyond their control cannot wear their uniform (excluding
senior NCM’s) will wear other suitable clothing (i.e. shirt and clean, non - torn pants) for
a parade night. This does not include sports clothing.

3. Senior non-commissioned officers, if unable to wear their uniform, will wear dress pants
and shirt and tie or the equivalent, in order to set a good example.

4. Military and civilian clothing will not be worn together. The only exception shall be if the
cadet has not been issued the following items such as coat, toque or gloves.

20.03 – Orders of Dress

1. Orders of dress for staff may be found at Annex 20a.

2. Orders of dress for cadets may be found at Annex 20b.

20.03.01 – Dress Uniform

1. Cadets will their dress uniform IAW CATO 46-01 Army Cadet Dress Regulations,
(Annexes A to H). Current scales of issue describe what items are to be issued to each
cadet.
20.03.02 – Combat Clothing

1. Combat clothing is optional for field training exercises and selected parade nights. Cadets
shall ensure their clothing conforms to applicable dress regulations.

2. Combat clothing is a private purchase left to the parents/cadets. This purchase is

completely optional.
20.03.03 – PT Clothing

1. Cadets who have been selected to attend summer training will be issued PT clothing IAW
current scales of issue.
20.03.04 – Corps T-Shirt

1. When possible, corps t-shirts will be made available for cadets to purchase. T-Shirts are
to be worn with civilian clothing only and are not authorized to be worn with any type of
uniform.
20.03.05 – Civilian Clothing

1. At times, the dress of the day shall be civilian attire. If wearing “Civies”, the following
shall apply:

a. Clothing shall be clean and neat;

b. No torn clothing;

c. No muscle shirts;

d. No obscenities, vulgarity, controversial or any unacceptable words or symbols;

e. Rings, earrings and piercings shall be worn in the same manner as what is allowed
in CCM dress regulations;

f. No belly tops;

g. Hair shall be of normal colour (No blue, green, fluorescent, etc.) and shall be of a
similar tone;

h. No excessive makeup; and

i. Any other item of clothing or personal appearance that is deemed unacceptable.

20.03.06 – Civilian Clothing for Officers

1. Officers shall conform to the regulations listed above, but shall also wear suitable civilian
attire when at cadet functions.

2. Officers shall remember that their dress standards are normally higher than those
expected for cadets. This means that they are often required to wear jackets and ties, or
equivalent dress for female members.

3. In more casual circumstances, dress pants, khakis and collared shirts such as golf shirts
are preferable to jeans and t-shirts.
20.04 – Regimental Accoutrements

1. IAW CATO 46-01, Army cadets are authorized to wear the accoutrements of their
Affiliated Unit, if so authorized by the aforementioned Affiliated Unit.

2. Authorized items of dress or regalia worn by 2958 Cadets while engaged in cadet training
& official functions will at all times comply with the 30 Fd Regimental Standing Orders,
unless extenuating circumstances can be established by the Cadet Corps.

3. The 30 Fd Reg’t, RCAR has authorized the following items to be worn on the cadet
uniform:

a. Regimental Cap Brass; and

b. Shoulder Flash;

4. Officers of the CIC have their own branch accoutrements and shall not wear 1 A-TK
Accoutrements.

20.05 – CF White Ceremonial Belt and Buckle

1. In addition to the Regimental accoutrements, Cadets of the 1 A-Tk are authorized to wear
the CF White Ceremonial belt and buckle.

20.06 – Issuance of 1 A-Tk Accoutrements

1. Cadets will follow a system by which 1 A-Tk accoutrements are progressively added to
their uniforms. This system shall be relative to a cadet’s rank, as detailed below.

20.07 – Pace Sticks and Drill Canes

1. The cadet NCO’s listed below shall use the following items on parade:

a. The RSM will carry a Pace Stick;

b. The BSM will carry a Drill Canes; and

c. TSM’s will carry Pace Sticks.

20.08 – Patrol Dress

1. Senior NCO’s are authorized to wear historic patrol dress.

20.09 – Swords
 1. On Ceremonial Parades and other suitable occasions, the Regimental Sergeant Major and
the Battery Sergeant-Major may wear swords as authorized by the CO. Swords shall be
borrowed, donated or purchased by the Cadet Corps.

20.10 – Flag Party

1. The Cadet Corps will form a Flag Party comprised of the following members:

a. Flag Party Commander holding the rank of Sgt or above;

b. One Cadet to carry the Corps Flag;

c. One Cadet to carry the Canadian Flag; and

d. Two cadets as escorts to the Flags.

2. The escorts to the flags may carry .22 caliber # 7 Lee-Enfield rifles (unloaded and with
the bolt removed) for drill purposes.

3. All members of the flag party shall wear white gloves and CF White Ceremonial Belt,
regardless of rank.

4. These cadets will only wear these accoutrements when performing their duties as
members of the Flag Party and shall revert to their normal accoutrements when
participating in regular training.

20.11 – Buttons

1. The use of any button other than the one provided on the cadet tunic is prohibited IAW
CATO 46-01.

20.12 – Headdress

1. All cadets will wear the beret, green in colour, as authorized in Army Cadet Dress
Regulations.

2. A Tilley hat (or similar wide brimmed hat) may be worn during field training exercises
during warm weather and cadet toque during cold weather.

3. No other form of Headdress is authorized.

Annex20a – Orders of Dress Handout (Staff)

This section is under revision.

Annex20b – Orders of Dress Handout (Cadet)

This section is under revision.

Annex20c – Accoutrement Entitlement

Position Rank Accoutrements

RSM CWO TBD
BSM MWO TBD
TSM WO TBD
BQMS WO TBD
TSM SGT TBD
DC MBDR TBD

This section is under revision.

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Chapter 21 – Finance

21.01 – General

1. The finances of 2958 RCACC will be administered IAW DND and Army Cadet League
regulations governing sponsorship of cadet corps.

2. The sponsoring committee will be the guardian of all funds.

3. Strict adherence to these rules must be obeyed at all times.

4. Adult staff of 2958 RCACC and members of the Parent Sponsor Committee (PSC) are
expected to exercise restraint and responsibility in the use of public and non-public funds
on behalf of the corps. Restrictions are in place to prevent the inappropriate use of funds.

5. The Commanding Officer and Parent Sponsor Committee shall endeavour to utilize funds
in a fair and correct manner, for the benefit of all cadets in 2958 RCACC.

6. The Parent Sponsor Committee and Commanding Officer are not obligated to reimburse
individuals or groups for unapproved expenses.

7. Corps funds shall not be used for the following:

a. Purchase of personal items, or items that are not required for corps activities;

b. Mess dues;

c. Purchasing or subsidizing tickets or entry fees for events where cadets are not in
attendance;

d. Items that are available through the CFSS;

e. Items not approved by the CO or PSC.

21.02 – Relationship of Staff and the Support Committee

1. IAW DND/Army Cadet League regulations, Officers and CI’s whether paid or volunteer
staff, are not to involve themselves in Corps Finances. This will ensure impartiality and
not allow for any unjustified expenses.

2. Corps staff must remember that their main responsibilities are to supervise, train and
administer cadets. Financial matters are to be left to the sponsor.
21.03 – Budget

1. The CO will prepare the annual budget IAW DND/Army Cadet League regulations.
2. This budget will detail planned expenses for the training year, which runs from 01
September to 31 August of the following year.

3. Staff members will assist the CO with the budgeting process by providing individual
budgets for their departments/specialty teams.

4. The budget will be presented to the Sponsoring Committee in June so as to be approved

and in place for September.

5. The sponsoring committee will approve or modify the budget and inform the CO of
available funds for the next training year.

21.04 – Priority of Spending

1. The priorities of the budget will be to meet the operational needs of the unit first, then
focus on optional activities. Lastly, if any funds are left over, a contingency fund for the
next training year shall be created.

2. The Income portion of the Budget should list by category, all projected sources of income
for the coming Budget year. These include confirmed income, as well as income that may
be generated from planned events that have yet to occur.

3. The Expenses portion of the Budget should be organized into the following categories but
not limited to such.
21.04.01 – Administration

1. Stationary Supplies (above and beyond the Consumables Allowance);

2. Postage (above and beyond the postage allowance);

3. Administrative equipment; and

4. Other miscellaneous Administrative expenses.

21.04.02 – Training

1. Any supplementary costs projected for Mandatory Training;

2. Any costs projected for any Optional or Supplementary Training to be conducted by the
Corps, i.e. Swim Nights;

3. Teaching Supplies, i.e. transparencies, flip chart paper, etc.;

 4. Sports Equipment;

5. Specialty teams;

6. Rations not covered by DND; and

7. Other projected miscellaneous costs.

21.04.03 – Supply

1. Maintenance of existing corps equipment;

2. Storage equipment and upkeep of supply;

3. Operational expenses; and

4. Uniform maintenance.
21.04.04 – Special Events

1. Annual Ceremonial Review

2. Regimental Guest Night

3. Dances; and

4. Expenses to be incurred during specific fundraising events

21.05 – Fundraising

1. IAW DND/Army Cadet League regulations, fundraising is the responsibility of the

sponsor.

2. Officers and C.I.’s are not to involve themselves with fundraising, other than providing
supervision and offering logistical support.

21.06 – Signing Authority

1. IAW DND/Army Cadet League regulations, Officers, C.I.’s and other staff members are
strictly prohibited from having signing authority on sponsor cheques.

2. Although it is realized that relatives of staff members may be involved with the
sponsoring committee, they are not to have signing authority on cheques or approve
financial matters since this creates a conflict of interest.

21.07 – Purchasing
 1. The sponsoring committee shall authorize all expenses in advance prior to the purchase
being made.

2. For small amounts, verbal approval is authorized. For large amounts quotes and/or
estimates must be submitted prior to approval.

21.08 – CO’s Discretionary Fund (Petty Cash)

1. The sponsoring committee has authorized a small Petty Cash to be administered by the
CO.

2. This is an emergency account and is only to be used when unplanned expenses occur.

3. The CO shall be accountable to the sponsoring committee for all transactions in this
account.

21.09 – Documenting Corps Expenses

21.09.01 – General

1. For all expenses and grants, the Request for Financial Support (RFS), found at
Annex36d, must be completed.

2. The RFS consists of three sections – Request, Approval, and Payment.

21.09.02 – Section I – Request

1. Financial support may be requested by;

a. Any adult staff member of 2958 RCACC;

b. Any PSC member;

2. Accurate quotes must be obtained and submitted with the RFS.

3. Any Special Instructions shall be noted. These may include, but are not limited to;

a. Additional shipping costs;

b. Tariffs;

c. Payment in instalments;

d. Security Deposits;
 4. Actual costs shall not exceed quotes by more than 10% or $75.00 CAD, whichever is
less.

21.09.03 – Section II – Approval

1. May be completed by;

a. Commanding Officer for 2958 RCACC;

b. Commanding Officer designate;

c. Chair or Vice-Chair of the PSC.

2. Funds shall be dispersed in accordance with CATO 17-11 and CATO 17-34;

21.09.04 – Section III – Payment

1. To be completed by any member of the PSC with signing authority;

2. Documentation

a. Original receipts shall be attached to the completed RFS;

b. Where original receipts must be submitted to RCSU(C), a photocopy shall be

attached to the RFS;

c. Completed RFS will be retained in the ‘Receipts Binder’

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Chapter 22 – Fundraising Strategy

This section is under review.

This page intentionally left blank.
Chapter 23 – Security Procedures

23.01 – General

1. Safety is of paramount importance in all activities of the Corps.

2. All staff, regardless of rank and appointment shall ensure the well-being and safety of all
personnel at all times IAW the CO’s Safety Policy and applicable National, Regional and
League Safety policies and Orders.

3. These orders are published to inform all ranks of the Security Regulations in force in this
Corps and to impress on them their responsibility for the maintenance of a high standard
of security.

4. The Commanding Officer is responsible for the overall security of the corps. Security
however is essentially an individual responsibility.

5. Every adult staff member must be diligent in safeguarding the property and finances of
the corps, as well as information that is considered sensitive or personal.

6. The name of the Duty Officer and Duty NCO is published in Monthly Routine Orders.

23.02 – Commanding Officer’s Safety Policy

1. All training and activities run by the Corps will be planned with safety in mind.

2. All relevant safety concerns must be satisfied prior to any activity going ahead.

3. Safety requires careful advanced planning and concern.

4. All personnel are responsible for safety in the Corps.

5. No officer or non-commissioned member, volunteer or any other staff member will issue
an order that might place any person or piece of equipment in jeopardy.

6. Staff members shall immediately halt any training if they believe there is an immediate
threat or a malfunction of equipment.

7. This safety policy amplifies the Central Region Commander’s Safety Policy and will be
posted in visible areas of the Legion.

23.03 – Publications
 1. The following publications are to be followed in carrying out of safety measures, and
guiding in the use and safe operation of equipment:

a. CATO 12-24; and

b. CATO 12-26

c. A-CR-CCP-951/PT-001 Safety requirements for Cadet Adventure Training

Activities;

d. A-CR-CCP-107/PT-001 Army Cadet Adventure Training; and

e. Any other relevant publication pertaining to the safe conduct of the activity on
question.

23.04 – Security

1. All members of the Unit shall comply with relevant sections of the Firearms Act and
DND orders and procedures in relation to weapons, firearms and ammunition.

2. All members of the Unit, who are negligent in the usage of weapons, firearms or
ammunition, may be criminally charged for their negligence.

3. All members of the Unit shall be cognizant of security with DND property, Corps
equipment and all equipment, belonging to Corps personnel.

4. All members are responsible to ensure that items are secure, information is passed on
about security problems and guards are posted to monitor this property (if applicable).

23.05 – Access to Restricted Areas

1. The CO shall have access to all areas and may authorize access in the Officer’s absence.

2. The following areas are out of bounds to all personnel without the authorization of the
Officer responsible for that area:

a) CO’s Office;

b) Administration Office;

c) Supply; and

d) Floor 2 of the Legion.

3. Access to the Orderly Room on a regular basis is restricted to the following personnel:
 a) Officers and staff of the Corps;

b) Senior NCO appointments.

4. Access to Supply is restricted to the following personnel:

a) Commanding Officer;

b) Supply Officer;

c) Security Officer; and

d) BQMS.

5. Personnel may access these areas only during the course of their normal duties and
responsibilities.

6. No one is authorized access when a member of the Staff is not present.

7. Rooms are not to be left unlocked if no one is present. The last person to leave the room
is to ensure that it is properly secured.

8. Any visitors to the Local Headquarters (LHQ) are to be directed to the Orderly Room.

9. No one is to be allowed to wander the LHQ unescorted.

10. If any Cadet is uncomfortable with a visitor, or if there are any problems, they shall
inform the Duty Officer or another member of the Staff immediately.

23.06 – Security of Documentation

All protected information and or documents shall be secured IAW DND policy. Documents may
be left out while they are being worked on, but must be secured when finished.

23.07 – Key Access

23.07.01 – Unit Keys
1. The unit shall maintain two key presses:

a. The first shall be located in the Orderly Room and will contain all keys used by
the unit.

b. The second shall be located in supply and will contain all keys relevant to QM.

2. Access to key presses shall be as directed by the CO.

 3. Access to classrooms shall be arranged with the 1 A-TK Training cell. This shall be done
IAW booking requests through the Training Officer.
23.07.02 – Legion Keys

1. The Legion Liaison Officer controls key access to the Legion.

2. Keys will only be issued to Legion members.

3. Individuals with key access to the Legion will be responsible to open the building and
secure it upon departure.

4. The Unit Security Officer shall maintain a list of Key Holders for accountability.

23.08 – Physical Security

1. It is the responsibility of all Corps personnel to report any actual or suspected security
breaches or problems with the LHQ or grounds to the Duty Officer immediately upon
discovery.

2. All security breaches or problems are to be documented.

3. All staff will ensure that the areas they are departing will be secure upon their departure.
This includes:

a) Securing of all doors and windows;

b) Turning off any electric or electronic equipment;

c) Computers are turned off;

d) Protected or sensitive information is secured;

e) Cabinets are locked IAW established procedures;

f) Dangerous goods and rifles are secured IAW established procedures;

g) Valuables or attractive items are secured; and

h) Lights are turned off

23.09 – Unit Security Officer

1. The CO shall appoint an Officer to assume the secondary duties of the Unit Security
Officer.
 2. The Corps Security Officer is responsible to the Commanding Officer for the Security of
the Corps.

3. All other Officers in turn are responsible to the Security Officer for the Security of their
area.

4. The Security Officer will make regular reports to the Commanding Officer, and any
breach of Security Orders will be viewed seriously.

5. As well, the Security Officer will make periodic security checks to ensure compliance
with Security Orders.

6. On a nightly basis, the Corps Duty Officer will enforce the Security Orders as a part of
their regular duties.

23.10 – Unit Weapon / Range Procedures

1. Officers and non-commissioned officers shall ensure that weapon/range procedures are
followed;

2. DND policies and regulations concerning firearms, ranges and ammunition are extensive.
Personnel are to familiarize themselves, or be briefed by a competent authority (i.e. RSO)
with those regulations prior to the start of range duties.

3. The Commanding Officer shall appoint individuals who are to have access to the rifles
and Ammunition. These shall normally be:

a) CO;

b) Supply Officer;

c) Training Officer;

d) OIC of the Rifle Team;

e) OIC of the Biathlon Team; and

f) Rifle Team Coaches.

4. Individuals may be added or removed by the CO based on operational requirements.

5. Standing Orders for the temporary set-up of air rifle ranges are found under Chapter 27
Range Safety Orders.

6. All members of the unit shall comply with range standing orders for the Unit.
23.11 – Building Security

1. Exterior doors shall remain closed at all times.

2. Under no circumstances shall unauthorized personnel be granted access to the building or

outside compound of the Royal Canadian Legion, Branch 314.

3. Authorized personnel shall be limited to the following:

a. Emergency response personnel (e.g. paramedics, etc.);

b. Military Police;

c. Adult Staff and members of 2958 RCACC 1st Anti-Tank Regiment (RCA);

d. Members of affiliated headquarters and support units;

e. Guests attending official functions held in Royal Canadian Legion, Branch 314;

4. Suspicious personnel shall be immediately reported to the nearest adult staff member.

5. Officers shall carry issued Military Identification Cards when accessing the Royal
Canadian Legion, Branch 314.

6. Civilian Instructors, volunteers, and Parent Sponsor Committee members shall carry
Army Cadet League of Canada Identification Cards;

23.12 – Security of Information

1. Security must be maintained on all personal information, both for cadets and adult staff
members.

2. Personal information of adult staff members and cadets shall be discussed on a need to
know basis.

3. Military and official information will not be discussed with unauthorized personnel.

4. Separate files shall be maintained at the corps:

a. Administration files – shall contain all Protected B information, and shall be

secured in the Administration filing cabinet under the supervision of the
Administration Officer;

b. Training Files – shall contain ACFT questionnaires, training records, and

evaluations, and shall be secured in the Training filing cabinet, under the
supervision of the Training Officer;
 5. Access to information shall be restricted as follows:

a. The Commanding Officer and Administration Officer may access all cadet and
adult staff member files;

b. Adult staff members are authorized to access cadet administration files and
training provided there is reasonable need;

c. All personnel may access their own file upon request;

d. Senior cadets may access cadet training files upon request;

6. No information whatsoever shall be released to the press, radio, or television except by

the Commanding Officer or Corps Public Affairs Officer.

23.13 – Security of Equipment and Documents

1. All equipment held at the corps is either the property of RCSU(C), DND, or the Parent
Sponsor Committee of 2958 RCACC.

2. When not in use, specific items shall be secured in the following locations:

a. Admin filing cabinet (1)

i. 2 Laptops (Toshiba 8500)

ii. All active personnel files (Prot B)

iii. Ammunition – .117 cal for 853C Air Rifle

iv. Bolts - .22 cal for Anschutz Rifle

v. Key for ammunition lock box

vi. Cash box

b. Rifle Cabinets (1)

i. Daisy 853C Air Rifle

ii. Lee Enfield No. 7 (Drill Purpose) Rifle

iii. Anschutz Rifle

iv. GPS (Garmin)

 v. Compasses

vi. Radios

c. Ammunition Lock Box (1)

i. Ammunition - .22 cal for Anschutz Rifle

d. Command Trailer at Swords and Ploughshares Museum

i. Field equipment

ii. OD Combat clothing

23.14 – Use of Computers

1. Adult staff members may:

a. Use DND computers under an authorized RCSU(C) password and username;

b. Use non-DND computers that are connected to the internet, provided all sites
visited are appropriate in nature.

2. Cadets may use non-DND held computers at the corps.

3. Personal computers may be used at the corps, provided appropriate programs and files are
used.

4. Security of personal computers is the sole responsibility of the owner.

23.15 – Use of Social Networking Sites, Text, or Email

1. It is the responsibility of adult staff members to ensure a professional distance is

maintained with cadets, regardless of the corps or squadron to which they belong.

2. It is strongly recommended that adult staff members refrain from adding cadets from any
corps or squadron on their social networking accounts.

3. No adult staff member shall discuss official cadet matters on social networking sites such
as Cadet-World, Facebook, twitter, etc.

4. Adult staff members shall restrict discussion via email, text, and phone to professional
matters.
5. No adult staff member or cadet shall post unprofessional or derogatory comments on
public sites.

6. No adult staff members or cadets shall publish defamatory remarks about other members
of the CCM or CF on public sites.

7. It is strongly recommended that adult staff members with access to CadetNet restrict
cadet correspondence to their CadetNet account.
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Chapter 24 – Safety Orders

24.01 – General Safety Regulations

24.01.01 – Fire

1. All corps members shall familiarize themselves with the Fire Orders for Royal Canadian
Legion Branch 314;

2. All fires, regardless of size or intensity, shall be brought to the immediate attention of the
nearest staff member;

3. The Commanding Officer shall be notified immediately;

4. Upon discovery of a fire, regardless of size or intensity, cadets shall be immediately

evacuated to the safest designated fire point;

5. The senior attending officer shall inform the appropriate military and civilian authorities.
24.01.02 – Bomb Threat

1. All threats, whether perceived or real, shall be brought to the immediate attention of the
nearest adult staff member;

2. The Commanding Officer shall be notified immediately;

3. Appropriate and immediate action shall be taken to ensure the safety of cadets and corps
staff;

4. Appropriate military and civilian authorities shall be immediately notified;

24.01.03 – Natural Disaster or Breach of Security

1. Appropriate and immediate action shall be taken to ensure the safety of cadets and corps
staff;

2. The senior attending officer shall liaise with military or civilian authorities to determine
the best immediate course of action;

3. The Commanding Officer shall be notified immediately

24.02 – Field Operations

1. Operations will be ceased when safety is a factor.

 2. The unit will only conduct operations within safe temperature ranges. These
temperatures shall be dictated by CATOs.

3. As per CATO 14-37, cadets will only carry safe rucksack loads while in the field. This is
defined as:

a. 25% of their body weight for cadets between the ages of 12 and 15; and

b. 30% of their body weight for cadets 16 years of age and over.

24.03 – Emergency Scene Management

1. Any situation that involves the injury or loss of a Cadet must be dealt with in a safe and
prompt manner.

2. Under normal circumstances, the Commanding Officer will determine whether a situation
is indeed an emergency.

3. In the absence of the Commanding Officer the Officer in Charge will make this
determination.

4. The following steps shall be taken:

a. Take control of the situation;

b. Follow first aid procedure if necessary;

c. Account for the whereabouts of all Corps Personnel; and

d. Inform the Commanding Officer immediately.

5. In the event of serious injury to a cadet or other serious situations, the Area Cadet Officer
will be informed of the details of the situation IAW CATO 12-24 and 12-26;

6. The following contact number will be used: Eastern Ontario Cadet Detachment: 1-
800 - 667- 0455.

7. Appropriate documentation shall be completed IAW CATO 12-24.

24.04 – First Aid Equipment

1. A First Aid kit will be present for all training conducted away from the local headquarters
(LHQ).

2. For LHQ training, a First Aid kit will be located in the Orderly Room, and in Supply.
24.05 – First Aid Personnel

1. A qualified First Aider must be present at all cadet activities.

2. The OPI for the activity must ensure that all participants are aware of who is trained in
first aid and the location of a First Aid Kit.

3. The Exercise OPI and/or First Aider will be in possession of CF98’s and DND 2299’s at
all times.

4. In the event of an injury, these will be filled out without delay. All Staff are to be aware
of the proper use of these documents.
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Chapter 25 – Fire Orders

25.01 – General

1. These orders are to be posted in all Corps Areas.

2. For the purposes of this order, the Fire Rally Point is located in the field located between
the Legion building and Giant Tiger.

3. All members of the Corps shall be made aware of the location of all fire exits, pull
stations, and fire extinguishers.

4. Upon discovering a fire, a member of the Corps shall yell FIRE! FIRE! FIRE!

5. Upon hearing this all personnel shall immediately make their way to the Fire Rally Point
via the nearest exit.

6. Once at the rally point, Corps will form up, and quietly await further instructions.

7. The Staff will then personally ensure that the building has been completely evacuated
prior to leaving (if safe to do so).

8. All Staff will report to the Commanding Officer, or Officer in Charge, upon arriving at
the Fire Rally Point.

9. Upon arriving at the Fire Rally Point, the Duty Officer will conduct a head count to
ensure the presence of all Staff and Cadets.

10. This head count is to be reported to the Officer in Charge.

11. Cadets and Staff are to remain at the Fire Rally Point until the all clear has been given by
the: Fire Department, Commanding Officer, Officer in Charge, or Duty Officer (in that
order).

12. Under no circumstances shall any Cadet or member of the Staff re-enter the building until
the all clear has been given.

25.02 – Fire Safety Officer

1. At the beginning of each training year, the CO shall appoint a unit Fire Safety Officer
(FSO) who will be responsible for the implementation of all clauses of this order.

2. Terms of reference for this position can be found in Annex 7n.

25.03 – Relationship with Legion Executive

1. As the Legion has a requirement to test their life safety equipment annually, the FSO
shall meet with the Legion Liaison to determine that all annual tests were passed and all
devices are indeed functional.

25.04 – Fire Evacuation Plan

2. The FSO shall develop and escape plan and post a graphic representation of such near all
exits.

3. The FSO will ensure that adequate training is provided to all personnel with regard to the
locations of said plans, all exits, and the necessary actions upon hearing a fire alarm.

4. Upon initial creation of this plan, these orders shall be amended to include a copy of the
plan at Annex25a.

25.05 – Fire Drills

1. Annually, in conjunction with Fire Safety and Prevention week in October, the FSO will
administer a practice Fire Drill and will record the evacuation time for this event.

25.06 – Documentation

2. The FSO shall document and maintain permanent records for all items in subsections
25.03 through 25.05 and will produce an annual report at the start of the training year for
sign off by the unit commanding officer.
Annex25a – Fire Safety Plan

This section is under revision.

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Chapter 26 – Environmental Procedures

26.01 – General

1. The purpose of these orders is to ensure that our Corps makes every effort to take
environmental considerations into account for all activities in keeping with CATO 11-08.

2. It is the duty of all personnel to make every effort to ensure that waste and energy
consumption is reduced where practicable. This includes turning off the lights when a
room is not in use.

3. As well, if any member notices an area where waste or energy consumption can be
reduced or eliminated, make your suggestion to the Environmental Officer who will
implement it if practical.

4. The Environment is everyone’s business; all personnel should be encouraged to

participate in making the Corps environmentally friendly.

26.02 – Environmental Assessments

1. Environmental Assessments shall be completed for all training areas in use by the Corps
(if it is a non-DND area), and shall be updated when there is a change of location, change
of season, change in type or scope of activity, or any other change that would impact on
or alter the risk of harm to the environment (CATO 11-08).

2. Contingency plans shall be in place for all Corps activities that may result in an
environmental incident IAW CATO 11-08.

3. These plans will be reviewed on an annual basis, and updated as necessary.

26.03 – Environmental Rules for Training

The following rules will be observed for all Day Exercises, and Field Training Exercises:

1. No live trees, plants, or bushes shall be intentionally harmed;

2. When provided, pre-cut logs shall be used as fire fuel, and when not provided only dead
fall shall be collected for the fire;

3. Cadets shall use existing toilet facilities when possible;

4. No Cadet shall conduct ablutions within fifty meters of any creek, stream, river, lake, or
other water course;
 5. A thorough garbage sweep shall be conducted of any area that is used by the Corps, and
the area shall be left clear of garbage or any other litter;

6. All garbage and waste shall be packed out of any area used by the Corps for training;

7. “Field stripping” of cigarette butts shall not be permitted;

8. No holes shall be dug unless permission is given by the Environmental Officer, or

Exercise OIC;

9. On Day Exercises, all stoves shall be fuelled and tested prior to going to the field, no
extra fuel shall be carried during the activity;

10. All vehicles on an FTX shall be equipped with a drip pan, to be placed under the vehicle
oil pan when the vehicle is parked, with the drip pan tied to the side view mirror on the
driver’s side of the vehicle by way of string or rope;

11. The number of vehicles present during an FTX will be kept to an absolute minimum; and

12. A spill kit shall be part of the required equipment for an FTX.

26.04 – Unit Environmental Officer

1. At the beginning of each training year, the CO shall appoint a unit Environmental Officer
(UEO) who will be responsible for the implementation of all clauses of this order.

2. Terms of reference can be found in Annex 7s.

Chapter 27 – Range Safety Orders

27.01 – General

1. The corps shall publish Range Standing Orders for a portable Air Rifle Rang IAW
established regulations regarding ranges, rifles and ammunition.

This section is under revision.

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Chapter 28 – Unit History

1. The 2958 Cadet Corps began in 1971 as an independent company along with a similar
independent company at the Greely Legion Hall. Both companies were in fact
administered as sub units of 2360 Cameron Highlanders at the Drill Hall in the mid
1970's. The parent unit at this time was 2360 Cameron Highlanders of Ottawa Cadet
Corps. 2360 Cameron Highlanders was a very large unit nearly 200 strong.

2. Both Greely-based corps had their origins as independent companies to bring the cadet
program to suburban youth (in the hope of attracting recruits from the recently disbanded
South Carleton High School Cadet Corps. A Troop was opened at Brooklane School,
near Meadowlands Drive and Woodroffe Avenue in Nepean).

3. To conform with Central Region Headquarters policy, the 2958 Corps was re-formed as
an independent unit in 1978 with the administration and supply offices located in the
basement of the first Commanding Officer, the late Captain Harold Brazeau. This
unsatisfactory arrangement lasted for a couple of years until the adoption of sponsorship
by the South Carleton Branch 314 of the Royal Canadian Legion, after which quarters
were made available in the basement of the Branch 314 building in Manotick.

4. The Corps has had eleven Commanding Officers as follows:

a. Captain Brazeau;

b. Captain John Gazeley;

c. Captain Miles Williams;

d. Captain Colin Moore;

e. Captain Brian Bowman, CD;

f. Captain Ken Scobie;

g. Captain Robert Clarke, CD;

h. Captain John Dewis;

i. Captain Robert Hutchingame, CD;

j. Captain Graeme Milne;

k. Captain John Dewis, CD.

5. The Corps has struggled along since its inception having met at various times in school
gymnasiums and the meeting room at the Rideau Township Arena.

6. Although deficient in many of the features taken for granted by Cadet Corps using DND
facilities, the arrangements improved dramatically in the following years with the use of
the basement rooms of the South Carleton Branch 314 in Manotick, and in some ways
may even have been better than those provided by DND.

7. That was the situation until June 2005, when the Legion Hall in Manotick was destroyed
by fire. As an interim measure, the Corps was graciously offered the use of the facilities
at the Kars R.A. Centre but that situation meant that the administration had no permanent
home and that temporary storage was required in the homes of officer staff.

8. The supply office and other bulk storage were housed in a trailer parked at the R.A.
Centre; not an optimal arrangement.

9. The community of Manotick worked hard with fund-raising to help to build a new Legion
Hall in Manotick. The plans did not include a basement. A group of Legion members set
to the task of raising $85,000 to allow for the construction of a bare bones basement.

10. Friends of the cadet corps used their vast resources and relied on the donations of
community businesses to construct the interior of the basement to make it habitable. The
2958 Corps returned to its residence in The South Carleton Branch 314, Royal Canadian
Legion in the year of 2010/2011.

11. The Corps’ original affiliation with the Cameron Highlanders of Ottawa continues to be
reflected in some of our trophies and other memorabilia. In 1990 the Cadet Corps
changed affiliation to that of 763 Communications Regiment and in 1997 we changed
affiliation to that of The 30th Field Regiment, Royal Canadian Artillery.

12. The 2958 Cadet Corps is extremely active in the community, assisting such organizations
and events as the Legion Poppy Campaign, Remembrance Day Parades and Vigils,
assistance to the Watson’s Mill, and provision of assistance for community events such as
Shiverfest and Dickinson Days.

13. In 1998, the Corps provided assistance to Rideau Township during the ice storm. We are
presently discussing other partnership opportunities to further strengthen our ties to our
community.

14. Members of the Corps volunteer with the Swords and Ploughshares Museum, and
participate in Canada Day parades and in re-enactment events.
Chapter 29 – Affiliated Unit

29.01 – Affiliated Unit

1. CATO 11-10 states that all Cadet Corps shall be affiliated with a regular or reserve force
unit.

2. 30th Field Regiment, Royal Canadian Artillery (Bytown Gunners) is the affiliated unit of
2958 RCACC.

29.02 – History of the Affiliation

1. The Cadet Corps has been affiliated with the 30 Fd Reg’t, RCA since 1996, prior to that
it was affiliated with 763 Communications Regiment, and the Cameron Highlanders of
Ottawa.

2. Several members of the Cadet Corps have gone on to serve within the ranks of these
regiments.

29.03 – Change of Affiliation

1. Should there be a need to change the affiliation of the Cadet Corps; this shall be done
IAW CATO 11-10.

2. Since this change would be of extreme significance for both the Corps and the Regiment,
the detachment and the sponsor shall be consulted for direction.

29.04 – Liaison with the Regiment

1. The CO shall be the Officer tasked with liaison with the Regiment.

2. The CO may delegate another Officer to liaise with the Regiment during their absence, or
for specific duties.

3. In keeping with military protocol, the CO shall liaise directly with the CO of the
Regiment.

4. It is inappropriate for other staff members to discuss Corps business with members of the
Regiment without the CO’s approval

29.05 – Professional and social interaction

1. To amplify order 29.04 (above), Officers are not prohibited from talking and socializing
with members of the regiment.
 2. Attendance at regimental functions such as Mess functions, parades, meetings, etc. is
encouraged, as long as the CO is made aware in advance.

3. A strong relationship with the Regiment is of mutual benefit to the both organizations.
Therefore, every effort will be made to involve, the Cadet Corps in Regimental activities.

29.06 – Regimental Support Staff

1. If available, the Cadet Corps may receive assistance from Officers and/or NCO’s of the
Regiment. They may assist with Parade Nights, Field Training Exercises or Corps
activities as required.

2. Members of the regiment wishing to assist the Cadet Corps must obtain written
authorization of their CO. They are also required to complete required paperwork IAW
current CATO’s and CRCO’s.

29.07 – Mess Membership

1. Officers of the Cadet Corps are required by DND policies to belong to a mess. For staff
of the 2958 Cadet Corps, membership shall be in the 30 Fd Reg’t, RCA Officers mess.

2. Volunteers or members of the Corps belonging to another unit may choose to belong to
the 30 Fd Reg’t mess if they so desire, but are not obligated to do so.

3. Officers shall ensure to keep their Mess dues and bar tabs paid up on time.

4. As mentioned in 29.05, Officers belonging to the Mess shall attend Mess functions IAW
Mess Committee regulations.

29.08 – Detailed History of 30thFdReg’t, RCA (The Bytown Gunners)

1. For 150 years, Ottawa’s oldest Regiment has provided Canada with continuous fire
support.

2. On 27 September 1855, 30th Field Regiment was formed as the Volunteer Militia Field
Battery of the City of Ottawa, to replace British troops withdrawn to fight in the Crimea.
(That formation date makes it the oldest serving militia unit in Ottawa and the oldest
military organization created by the Government of Canada).

3. Their nickname, “The Bytown Gunners” honours Colonel John By of the Royal
Engineers, founder of Ottawa and builder of the Rideau Canal. The Volunteer Militia
Field Battery was soon designated No. 2 Ottawa Field Battery, and this Battery number
has survived to this day.
4. In the 19th century, the Battery was called out for the Fenian Raids, served in “an aid to
the civil power” to quell riots and collect taxes from the objecting farmers, and
contributed soldiers to the force that fought Louis Riel in 1885.

5. In 1899, as part of the Canadian contribution to the Boer War, the Battery sent a formed
two-gun section to South Africa under the Command of Lt E.W.B. Morrison. On 7
November 1900, that section took part in the famous rearguard action of Leliefontein, in
which 150 Royal Canadian Dragoons routed 750 Boers, suffering 90 percent casualties,
winning three Victoria Crosses and saving the guns. The Bytown Gunners provided
supporting fire and rescued one of the VC recipients, Sgt Holland, an Ottawa soldier they
knew well. For his gallantry, Lt Morrison received the Distinguished Service Order.

6. In WWI, the Bytown Gunners raised three Batteries (a Field Brigade) for the Canadian
Expeditionary Force. John McCrae wrote In Flanders Fields while serving as a medical
officer with the Ottawa Brigade; the poem appeared in Punch on 8 December 1915,
although McCrea threw it away.

7. Someone who saw its potential – Lt-Col E.W.B. Morrison, Editor-in-Chief of the Ottawa
Citizen and McCrae’s great friend from the Boer War, convinced McCrea to submit it for
publication. Morrison eventually became a Major General and Commander of all
Canadian Artillery on the Western Front.

8. In WW II, the Bytown Gunners raised a field battery, an anti-tank battery and two light
anti-aircraft batteries.

a. 2nd Field Battery saw action in Europe as did 51st Anti-Tank Battery and 1st Light
Anti-Aircraft Battery.

b. 25th LAA Battery stayed in Canada defending the West Coast.

c. After waiting and training in England for years, 51stATk Battery landed in Sicily
in July 1943 and fought the length of Italy before shipping to France for the last
year of the war.

d. 2ndFdBty and 1st LAA Battery landed in Normandy in July 1944, fought from
Caen to the Falaise Gap; the clearing of the Channel ports; the crossing of the
Rhine; the liberation of Holland and the final defeat of Germany. In the breakout
from Normandy beachhead, 2nd Battery fired the Allies’ heaviest concentration of
the war, up to 1000 rounds per gun per day.

9. Since 1945, the Regiment has not been mobilized, but it has contributed troops to many
operations.
10. 30th Field soldiers fought in the Korean conflict and have served in UN and NATO
Operations around the world as Reservists with Regular units and in relief efforts such as
fighting the floods in Manitoba and the Ice Storm in Eastern Ontario.

11. The regiment also has the honour of being Canada's Salute Troop, firing Artillery Salutes
for Her Majesty, the Queen; Her Excellency, the Governor General; members of the
Royal Family; foreign Heads of State; and other ceremonial occasions such as Canada
Day and State Funerals.

12. 1st Anti-Tank Regiment, RCA Cadet Corps perpetuates the memory of those Bytown
Gunners who recruited in the Manotick area and fought gun against tank in the hotly
contested battles of the Second World War.
Annex 29a – Affiliated Unit Historical Timeline

30th Fd Reg’t, RCA

(The Bytown Gunners)

Timeline

1855-1906

Volunteer Militia Field Battery of the City of Ottawa

No. 2 Ottawa Field Battery

2nd Ottawa Field Battery

1906

8th Brigade, Canadian Field Artillery (CFA)

Consisting of:

2nd Ottawa Field Battery

23rd Field Battery

1914-1919

1st Brigade, Canadian Field Artillery (CEF)

Consisting of:

HQ Battery (Ottawa)

No. 1 Battery, formed from 2nd (Ottawa) and 34th (Belleville) Batteries

No. 2 Battery, formed from 23rd (Ottawa) and 34th (Belleville) Batteries

No. 3 Battery, formed from 8th (Gananoque) and 5th (Kingston) Batteries

1920-1928

1st Brigade Canadian Field Artillery

Consisting of:

2nd Ottawa Field Battery

 1st Field Battery (formerly 23rd Field Battery)

1928-1939

1st Brigade Canadian Field Artillery

Consisting of:

2nd (Ottawa) Field Battery (Howitzer)

1st Field Battery

25th Field Battery

51st Field Battery

1939-1945 (Mobilized)

2nd Battery 4th Field Regiment RCA (1940)

51st Battery 1st Anti Tank Regiment RCA (1939)

1st Light Anti Aircraft Battery 6 LAA Regiment RCA (1941)

25th Light Anti Aircraft Battery 9 LAA Regiment RCA (1942)

1939-1945 (Reserve)

1st (Reserve) Field Regiment RCA

1946

1st (Reserve) Field Regiment RCA re-designated

30th Field Regiment RCA

1990

30th Field Regiment RCA

Consisting of

1st (HQ & Svcs) Battery

2nd Field Battery (perpetuates 2nd Battery, CFA, CEF)

Chapter 30 – Flags and Colours

30.01 – The National Flag

Her Majesty Queen Elizabeth II proclaimed the National Flag of Canada on February 15, 1965.

1. The Canadian Flag will be paid compliments IAW DND rules and regulations; and

2. It will be flown at all Unit Parades, and carried on Parade as ordered by the CO.

30.02 – The Royal Canadian Army Cadet Flag

1. Her Majesty Queen Elizabeth II approved the Flag of the Royal Canadian Army Cadets
in May 1972.

2. It is a distinctive flag for use by individual Cadet Corps and shall not be referred to as a
standard or colour. It shall however be paid compliments in a similar manner to standards
or colours when carried on parade.

30.03 – Description of the Cadet Corps Flag

1. The Cadet Corps flag will be of the approved pattern and design IAW CATO 48-01
30.03.01 – Particulars

1. The Coat of Arms of the City of Ottawa shall appear in the lower hoist;

2. The Badge of the 1 A-TK shall appear in the lower fly; and

3. The Upper fly shall contain the crest of the sponsor, as applicable.
30.03.02 – Use of the Flag

1. It shall be paid compliments at all times by members of the Cadet Corps; and

2. It will be flown at parades and other ceremonial events, as approved by the CO.
30.03.03 – Care and Security

1. The Cadet Flag is the most important symbol of the cadet corps. It represents our history,
our values, our affiliated unit, our sponsor and the Amy cadet League of Canada.

2. The flag shall be maintained in good state of repair and shall be kept in a secure area of
the Cadet Corps facility.
30.03.04 – Replacement
 1. Should the cadet corps flag need to be replaced, the old flag shall be disposed of in an
appropriate manner and shall be kept as part of the unit’s history.

2. The CO will be responsible for making arrangements for the proper disposal of the flag.
The following are appropriate methods of disposal:

a. Presented to the Regimental Museum;

b. Presented to the Regimental Church or Chapel (if applicable); and

c. Framed and mounted as a display in the Cadet Corps trophy room.

30.04 – Artillery Colours

1. The Colours of the Royal Canadian Artillery are their Guns.

2. Guns shall be treated with respect

3. When on parade, Guns shall be saluted.

30.05 – Colours and Flags of Other Units

1. Colours and flags of other units will be paid appropriate compliments at all times, IAW
DND and Cadet Policies, Rules and Regulations.

30.06 – Parade Markers

1. Parade square pennants are used to mark the parade square and are to be placed as
required by the RSM or BSM. They will not be paid compliments.

2. Parade Markers shall be mounted on a base, constructed of wood or metal, and painted in
black or dark blue. The base should be strong enough so as not to be tipped over easily
and should be weighed down sufficiently. The total height of the parade marker from
base to top should not exceed 65 cm.

30.07 – Banners, Pennants, and Company Colours

1. Should the Cadet corps wish to obtain company or troop pennants, a suitable design
consistent with the Affiliated Unit and the RCAC shall be designed and approved prior to
purchase and use by following applicable Cadet and League Regulations.
Chapter 31 – Crests, Badges & Graphics

31.01 – General

1. The cadet corps is authorized to use diverse graphics IAW Cadet Regulations and
policies.

2. They shall always be used with prior approval of the owner of the design of the graphic.

3. These graphics can be used IAW CCM regulations for the following purposes:

a. Correspondence;

b. Recruiting Information & Activities;

c. Publications;

d. Corps Website(s);

e. Posters, Signs, Banners, etc.;

f. T-shirts, team jackets and other articles of clothing;

g. Identifying corps-owned items; and

h. Any other use deemed appropriate by the Commanding Officer.

31.02 – Authorized Corps Colours

1. The authorized colours of the corps are identical to those of the 30 Fd Reg’t, RCA. The
colours are: Red over Blue

2. If any type of graphic is being created, the user shall select these colours only and shall
use them appropriately.

3. They shall not be used in combination with any other colour, with the exception of black
white, or gold when needed to outline or provide contrast.

31.03 – RCAC Crest

1. The RCAC crest is the Official crest of the Royal Canadian Army Cadets.

2. It may be used in any publication, but must be approved by the CO to ensure content is
appropriate.
31.04 – RCA Cap Badge

1. The RCA Cap badge is the Official Cap Badge of 1st Anti-Tank Regiment, RCA
Regiment.

2. It may be used by the Cadet Corps, but always with the permission of the Regiment.

31.05 – Cadets Canada Logo

1. The Cadets Canada logo shall be used IAW the “Guidelines for Use of the Cadets Canada
Logo" found on the National Cadets Canada Website.

31.06 – RCAC Motto

1. Acer Acerpori – As the maple, so the sapling.

31.07 – RCA Motto

1. Quo fas et gloria ducunt – Whither Right and Glory Lead.

31.08 – Battle Honours

1. Ubique – Everywhere.
Chapter 32 – Customs and Traditions

32.01 – Customs and Traditions of the Cadet Corps

1. Many present-day customs of the Canadian Forces and the CCM are traditions dating
back several centuries.

2. Their historical background is often not well known and is often misunderstood by the
general public, who are inclined to dismiss them as symbols of meaningless military
routine.

3. Although far from complete, the information contained in this chapter is intended to
outline some of those customs, which are observed by 2958 RCACC.

4. In many cases, Cadet Corps Customs and traditions will be modeled after those of the 30
Fd Reg’t RCA.

32.02 – Parade Square

1. The parade square, whether indoors or outdoors, is out of bounds when a parade is in
progress.

2. It is permitted to walk across the parade square at any other time.

3. It is also permitted to conduct other training in a manner that is deemed appropriate when
the parade square is not being used for Drill instruction, Parades or Ceremonial events.

4. Officers are to pay particular attention to the fact that Senior NCO’s (Cadets or CF) are
generally responsible for good order and discipline on the Parade Square. As such,
Officers should:

a. Leave Drill Instruction to Senior NCO’s (Cadets or CF);

b. Only assume Parade appointments when proper to do so; and

c. Conduct themselves appropriately while walking around the parade square.

32.03 – Recognition - Departure of Senior Members of the Corps

1. All cadets having served within the cadet corps and successfully completed their recruit
training are entitled to receive a cadet certificate of service (Annex326a).

2. A request shall be made to the AdmO for this certificate.

 3. Adult staff members shall also be recognized for their contributions upon departure or
retirement from the unit.

4. If funds are available a gift commensurate with the following factors shall be given to the
individual:

a. Length of service (to the Corps, in the CIC, in the CF, etc.);

b. Individual accomplishments made while serving with the Corps;

c. Contributions made towards the growth and success of the Corps; and

d. Involvement in Corps activities.

5. Other individuals who have contributed to the corps (support committee, liaison
personnel, League members, etc.) should also be recognized.

32.04 – Christmas Dinner

1. The Cadet Corps shall hold an annual Christmas dinner prior to suspending its activities
for the Christmas Break.

2. The purpose of the dinner is to allow the whole Corps to share a meal at the mid-point of
the training year. The particulars are as follows:

a. Guests, including a Guest of Honour shall be invited;

b. The dinner will be set-up as a Regimental Guest Night;

c. Dress will be either be full dress with medals or Mess Kit as determined by the
CO;

d. The meal will consist of a soup, main course, salad, dessert and coffee;

e. The dinner will be non-denominational. However, proper CF Graces shall be said;

f. No alcohol will be served. The toasts will be made with non-alcoholic beverages,
(i.e. non-alcoholic wine or juice); and

g. Cadets should receive an informal period of instruction prior to the meal

discussing table manners, mess etiquette and the traditions of a formal dinner.

32.05 – St. Barbara’s Day

This section is under revision.
32.06 – Regimental Dining In
This section is under revision.
Annex 32a – Cadet Certificate of Recognition

This section is under revision.

Chapter 33 – Annual Ceremonial Review

33.01 – General

1. The Annual Ceremonial Review (ACR) is the highlight of the training year. The Parade
will consist of a Ceremonial Review, demonstrations, and static displays of the various
phases of mandatory and optional subjects. All of this will be followed by a reception for
Cadets, parents, and the invited guests.

2. Planning for the ACR will begin in the winter culminating in an Operations Order to be
finalized in April.

3. Officers and Staff will be briefed during the first week of May on their assignments and
duties. All Officers and Staff will be given an opportunity to be involved in the planning
of the parade.

4. Awards will be presented according to the established list of awards presented annually
by the Corps.

5. CATOs 12-01 and 12-05 as well as CRCO 1816 provide the required information for the
planning and conduct of the Annual Ceremonial Review.

33.02 – Taskings

1. The CO shall delegate Officers who will individually be responsible for:

a. Master of Ceremonies;

b. Aide-de-Camp duties for the reviewing Officer;

c. Cadets to hand out programs and help guests to their seats;

d. Program detailing the ceremony, reviewing Officer, etc.;

e. Operation of the Public Address system and music;

f. Set-up and tear down of the parade including:

i. Chairs, including reserved (assigned) seating;

ii. Tables, dais, and parade markers;

iii. PA system;
 iv. Reception and refreshment area;

v. Applicable signage;

vi. Purchase of gifts (for the Reviewing Officer and other recipients);

vii. Engraving of trophies;

viii. Assistant for presentation of awards;

ix. Invitations;

x. Band director (if applicable); and

xi. Other duties as assigned.

2. The Sponsoring committee shall be responsible for the costs of:

a. Engraving trophies;

b. Gifts;

c. Refreshments; and

d. Other expenses as applicable.

33.03 – Reviewing Officer

1. The CO shall be responsible for selecting the Reviewing Officer, in consultation with the
Staff, the Sponsor and the Regiment.

2. The Reviewing Officer does not need to be a CF member. Individuals such as politicians,
important members of the community or dignitaries may also be selected.

3. The purpose of selecting a reviewing officer is to help the Corps become more visible in
the community. Therefore, a rotation of Military and non-military Reviewing Officers is
recommended.

4. Officers ranking Colonel and higher or civilian equipment shall be invited IAQ RCSU
(C) policies.

33.04 – Awards

1. As described in Chapter 34, the Corps shall present awards to deserving cadets.
 2. Arrangements for engraving the individual awards will be done in the weeks prior to
Annual Review.

3. Officers will complete the selection process by April 15th of the year.

33.05 – Timings

1. The Annual Ceremonial Review will take place between mid-May and mid-June. The
date will depend largely on the availability of the premises selected.

2. The Review may be conducted either on a Thursday parade night, or may take place on a
weekend.

33.06 – Location

The Corps Staff shall determine the location. The Manotick Arena or the 30 Fd Reg’t, RCA Gun
Shed will be the most frequently used location.
This page intentionally left blank.
Chapter 34 – Awards

34.01 – General

1. Various awards both at the Corps and the Regional level are available based on
performance during

a. The Mandatory Training Program (Star Levels);

b. The Optional Training Program (Specialty teams);

c. Community Involvement and Citizenship;

d. Summer training;

e. Cultural activities; and

f. Other applicable cadet activities.

2. It is the responsibility of all officers to make nominations to the CO for an award.

3. It is therefore essential that staff maintain accurate and timely records.

4. When submitting a nomination, proper supporting documentation must be provided.

5. The staff member making the nomination must be able to explain his/her reasons for the
recommendation.

6. The CO shall review and approve all nominations.

7. Final authority WRT the nominations for awards rests with the CO.

34.02 – Medals

1. All medals shall be processed IAW established directives found in CATO 13-16 and
Army Cadet League Regulations.

2. Nominations for medals are normally submitted to the Detachment, The League or the
Legion as appropriate. Consult appropriate regulations for guidelines and submission
process.

3. The application process for the various medals can be lengthy. In many cases,
applications must be submitted several months in advance. All staff members must be
cognizant of the due dates and ensure that applications are received on time.
34.03 – Unit Awards

1. The Corps will present awards on an annual basis to deserving cadets. The goal of awards
is to recognize excellence in a chosen field. Awards will be limited; the goal is not to give
an award to everyone – only a select few shall be recognized.

2. Staff members shall meet no less than six weeks prior to Annual Inspection to decide
upon recommendations for awards.

3. In practice, adult staff members shall deliberate behind closed doors prior to any selection
being made.

4. Senior Cadets, such as the RSM, BSM and MWO’s may be asked for their input, since
they possess a unique perspective on the unit and may be aware of issues not well known
by Officers.

5. Award recipients shall be kept secret and their award shall be presented at Annual
Inspection.

6. The award shall be engraved accordingly prior to being presented to the cadet.

7. If funds are available, a small “keeper” award may be given to the cadet, since the
original trophy or plaque shall be kept at the unit.

34.04 – List of Awards

1. The following awards may be presented annually:

a) The Lord Strathcona Medal

b) The Royal Canadian Legion Cadet Medal of Excellence

c) The Bowman Memorial Sword for Leadership

d) The Moore Memorial Trophy (Best Green Star Cadet);

e) Support Committee Trophy for Best Red Star Cadet;

f) Support Committee Trophy for Best Silver Star Cadet;

g) Support Committee Trophy for Best Gold Star Cadet;

h) The Brazeau Memorial Trophy;

i) The Mark Miller Shooting Trophy;

 j) LCol Thompson Trophy;

k) Jules Deschenes, OStJ Trophy

l) Sergeant EJY Menzie Attendance Award

m) The RSM's Esprit De Corps Award

n) The Best Effort and Progress Award

o) The “Line” Award

2. Other awards may be presented if deemed necessary including:

a. The Commanding Officer’s Coin of Commendation;

b. Army Cadet Long Service Medals;

c. Trophies for Specialty Team Participation.

3. Award criteria can be found in Annex 34a.

This page intentionally left blank.
Annex34a – Award Criteria

The Lord Stratchcona Medal

The highest award a cadet may strive for, this medal is awarded to the cadet who has
demonstrated the highest proficiency in the skills and knowledge taught in the Army Cadet
programme.

The Royal Canadian Legion Cadet Medal of Excellence

This medal is given in recognition of the individual endeavors or activities, the nature of which
meet or enhance the aims of the Cadet organization.

The Bowman Memorial Sword for Leadership

This sword is presented to the cadet who best exemplifies the leadership traits valued by the late
Captain Brian Bowman, CD, a former Commanding Officer and much admired gentleman and
leader.

Commanding Officers Coin of Commendation

The CO’s Coin of Commendation shall be awarded “on the spot” to a cadet or staff member,
exemplifying the aims of the Canadian Cadet Movement or who provides an invaluable service
to the unit that in the CO’s opinion has advanced the unit’s prestige.

The Moore Memorial Trophy

Donated by the late Captain Colin Moore, CD. Awarded to the Cadet in the Green Star (1stlevel)
judged to have accomplished the highest degree of proficiency in training, appearance and
deportment amongst his or her peers.

The Support Committee Trophies

Donated by the 2958 RC (Army) CC Support Committee to the top Cadets in the Red, Silver and
Gold Star levels judged to have accomplished the highest standards in training, appearance and
deportment

The Brazeau Memorial Trophy.

Named after Captain Brazeau, a former commanding officer of this Corps. This trophy is
awarded to the Senior Cadet who demonstrates the highest overall standard. The current RSM,
by virtue of his or her appointment is not eligible for this award

The Mark Miller Shooting Trophy

Donated in memory of a youth that died in tragic circumstances in 1980, by his mother who was
a Civilian Instructor at the time. Awarded to the member scoring the best-combined results in the
various shooting competitions.

The LCol Thompson Trophy

Donated by the late LCol Knox Thompson, a relative of a former Commanding Officer, Capt
Gazeley. Awarded to encourage excellence in drill.

Jules Deschenes, OStJ Trophy

Obtained in 1998 to honour the contributions made to the Cadet Corps by OCdt Jules Deschenes,
OStJ a former officer with the Cadet Movement. Awarded to the member best exemplifying the
aims of the Cadet Movement.

Sergeant EJY Menzie Attendance Award

Created to honour the memory of a 1stAnti-Tank Regiment, RCA hero and local boy who was
killed in action in Italy in December 1943, this award is presented to the Troop with the best
attendance record in garrison and on exercise.

National Star of Excellence

Awarded to Gold Star qualified cadets upon successful completion of a rigorous multi-part
program of examinations, volunteer service, and leadership challenges.

The RSM's Esprit De Corps Award

Donated by Cadet CWO Karlijn De Beer in 1994.Awarded on the personal choice of the current
RSM to the Cadet who significantly contributes to the Esprit de Corps.

The Duke of Edinburgh Award

Awarded in three levels, Bronze, Silver, and Gold, to any cadet who completes this challenging
program of self directed activities leading to greater citizenship and leadership.

The Best Effort and Progress Award

Awarded to the Cadet who demonstrates a high degree of enthusiasm and dedication.

Army Cadet Long Service Medal

The Army Cadet League of Canada (ACLC) has created an award to recognize continuous
meritorious cadet service of at least five years by deserving Army Cadets. Additional bars are
awarded annually for additional terms of service.

The Major MTA Calnan, SBStJ, CD, RCA “Line” Trophy

Presented annually to the member of the 1st Anti-Tank Regiment, Royal Canadian Artillery
Cadet Corps (adult or cadet) who demonstrates true vision for the Corps and its future. The
command “LINE!” is the traditional order given on a Gun Position to get soldiers out of the line
of sight of the aiming circle and the guns. It is used to get inattentive people to pay attention and
get out of the way. It is a most appropriate name for this trophy as it brings to mind the old
adage, “Lead, follow, or get out of the way!”.

Trophies of Participation

Participation in specialty team such as Shooting and Biathlon shall be awarded with keeper
trophies.
This page intentionally left blank.
Chapter 35 – Unit Sponsor

35.01 – Branch History

1. Branch #314 received its Charter on 16 February 1942. Historical records indicate that
"On Oct. 3, 1941, a group of World War One veterans from Manotick, North Gower,
Richmond, Kars, Osgoode and Stittsville met in the Orange Hall, North Gower to
consider the formation of a branch of the Canadian Legion of the British Empire Ex-
Serviceman's League." The branch was then called the South Carleton Branch. For years,
the branch had no formal home, but in October 1968, the president at that time
approached the Orange Lodge in Manotick, with an offer to purchase Harmony Hall.
Branch 314 officially opened its new home on May 24, 1970.

2. The original wood-frame structure had been erected in 1903, but a major rebuilding with
cement block walls was carried out in the late 1930s, salvaging and re-using much of the
old hall. In the 1970s, a modern kitchen and lounge facilities were added. Around the
year 2002, the aging building again received some much needed renovations and
additions, thanks in part to a major Trillium Grant. Branch 314 has a long history of
providing services not only to veterans and members but also to the people of the
community.

3. To everyone's horror on the afternoon of 12 June 2005, the building caught fire and
rapidly succumbed to the flames. What had been at the centre of Manotick's social and
community life was now no more than a pile of smoking ashes and debris. Gone was the
home of Branch 314 and of the 2958 Army Cadet Corps, whose headquarters was in the
basement.

4. During the next two years, major fund-raising efforts and generous donations from many
individuals, organizations, companies and corporations resulted finally in an approved
contract to erect a new building on the site of the former Hall. Those two years were
fraught with many difficulties, but a re-invigorated Branch has now emerged.

5. After a fall season of perfect weather for construction, the building permit was finally
issued in late October 2007. The weather immediately turned bad. Construction began but
was seriously delayed as a result of one of the worst winters in the Ottawa area in living
memory. The Branch eventually took possession of the new building on November 5,
2008, and managed to host a major reception in the building on November 11 after the
Remembrance Ceremonies at the Manotick Cenotaph. The main hall in the new building
is named "Harmony Hall" in memory of the old Hall.
6. The Official Opening of the new building was held on Sunday, 18 January 2009. The
Guest Speaker was the Legion's Ontario Provincial President George O'Dair, and the
ribbon was cut by the branch's longest serving member and former president, Eldon
Brownlee.

7. Since that time the Branch has thrived, almost doubling its membership in the three years
since reconstruction began. When the new building was opened for use, its lower level
(basement) was unfinished and suitable only for storage of materials. Over the months,
plans evolved for the partitioning and finishing of the lower level. A major consideration
was to provide a new home for the branch-sponsored Army Cadet Corps, which had had
its HQ in the basement of the old building. Another need was to provide space for the
storage of poppy and remembrance materials. Construction work began in mid-2010,
with the volunteer help of legion members and friends. In time, volunteers from the cadet
corps added their talents and time. Significant donations of materials, labour and
knowhow by local companies provided the means to complete the task. Major efforts
during the fall and winter 2010-2011 resulted in approval for occupancy in February
2011.

8. The 2958 Army Cadet Corps has now re-established its HQ in the Legion's lower level,
and has subsequently grown in numbers. The poppy and remembrance materials are also
now safely stored on strong shelving donated by a member of the community.

9. The lower level was officially opened on 29 May 2011, with the main open space being
named "Veterans Hall" - dedicated to our Veterans - past, present, and future.

10. In 2012, Branch 314 proudly celebrates its 70th Anniversary. After a long seven years,
the post-fire reconstruction is now complete - the last item being a paved parking area at
the back of the building.
Chapter 36 – Support Committee

36.01 – General

1. The Corps shall have a support committee IAW CCM and League regulations. It shall be
governed by a constitution.

2. IAW with CCM and League regulations, Officers of the Corps are prohibited from
serving on the support committee.

36.02 – Liaison

1. The CO shall be the liaison with the support committee.

2. Staff members are to ensure they go through the CO in order to communicate with
members of the Support Committee (for official Corps business).

36.03 – Facilities

1. The Cadet Corps shall endeavour to provide a small working space, as well as storage for
the support committee.

2. This space shall be provided only if it does not interfere with Corps operations, and shall
be provided at no cost.

36.04 – Monthly Meeting

1. The support committee shall hold a meeting once a month and the CO shall attend as the
Corps representative.

2. Topics to be covered shall be IAW the Support Committee’s constitution.

3. The meeting shall be held at the Legion in the 2nd floor boardroom on the 2nd Thursday
of the month.

4. All support committee meetings shall be documented with Minutes and all pertinent
attachments and documents shall be recorded. The minutes shall be posted on the corps
bulletin board and website.

36.05 – Quorum and Voting

1. No vote shall pass unless the committee has quorum.

2. Committee votes require quorum of at least 75% with full committee membership.
 3. If vacant positions exist, quorum will be accepted with 50% attendance.

4. Approval requires 50%+1 of the committee as a whole not just those present – so if only
50% show up the vote must be unanimous.

36.06– Financial Accounts

36.06.01 – General

The 2958 Support Committee maintains 3 bank accounts and one Corporate Visa.
36.06.02 – Debit Account linked to Debit Card

1. The Debit Account linked to the Debit Card allows for the transfer of funds as needed.

2. The running balance can never be more than $200 unless dumping in money for
something preapproved and specific.

3. Original receipts must be kept and submitted to the support committee even when using a
debit card for tracking purposes.

4. Users shall complete an expense form too indicating the purpose of the expense and who
used it.

5. Signatories on this account include:

a. The Chairperson of the Support Committee;

b. The Treasurer of the Support Committee; and

c. The Corps Commanding Officer.

6. The debit card may never be used for ABM cash withdrawals or cash back on purchases.
Abuse of this will result in the card being revoked by the Committee.

7. Cases of extreme abuse shall result in no one but committee members being able to use
the card.

8. Any unauthorized use, missing receipts, or non-accountable transactions shall be directed

to the commanding officer accountability and recovery.
36.06.03 – Visa Account

1. This is the bank account that just holds the funds as security against default of the Visa.

2. It is not an operational account and is not used for transactions.

 3. The only signatory on this account is the Support Committee Chairperson as they are
personally liable for the Visa.

4. The Visa card is secured by cash in the Visa Bank Account.

5. It is held in the name of the Corps and the Chairperson of the Support Committee who is
personally accountable for the card, payment, and appropriate use.

6. It is not a chip card and needs to have signature each time.

7. This is hooked up to the Unit PayPal account to which access is granted to:

a. The Chairperson of the Support Committee;

b. The Treasurer of the Support Committee;

c. The Corps Commanding Officer; and

d. The Information Technology representative.

36.06.04 – Main Corps Operational Account

1. Contains the balance of corps financial assets.

2. Signatories on this account include:

e. The Chairperson of the Support Committee; and

f. The Treasurer of the Support Committee.

36.07– Financial Process

1. At the beginning of the year the CO will prepare a budget for expected requirements for
the year. This can be based on historical expenditures.

2. It is voted on by the Support Committee and then entered into the year’s financials.

3. The Treasurer prepares a financial report each month based on bank account balance and
transactions both processed and pending. As we are online, we can get this information
up to date for the end of the previous month.

4. The Treasurer keeps a running tally against the pre-approved budget and provides the
Committee with a running budget of unused amounts against which the cash balance is
encumbered.
 5. We aim for about a $3000-$5000 unencumbered balance to accommodate unique and
special requirements throughout the year.

6. These financials are entered into the minutes and records each month

7. The Commanding Officer will be permitted a discretionary fund of $1000/year that will
be transferred to the Debit Card for use.

8. No approval is required for this but it must be accounted for.

9. This is intended to accommodate any special requests and immediate purchases needed
throughout the year without requiring a formal vote by the Committee.

10. All other items shall be sent to the Committee in writing for discussion and voting on the
merit of the request.

11. If approved, the committee references the budget and encumbrances to determine
funding.

12. If insufficient funds are available, the budget must be adjusted in consultation with the
commanding officer or alternate sources of funds must be found to cover the costs.
Approval requires 50%+1 of the Committee vote.

13. This can be done online if time is short and an answer is required before the next
meeting. It will be recorded officially in the minutes at the next meeting.

14. All funding requests must first have CO approval as a sanctioned purchase or event.

15. Regulations prohibit the purchase of live ammunition or firearms.

16. All purchases can be submitted with proper paper work.

17. All items purchased shall be included in the committee inventory so that ownership of
items can be proven.

18. Should any financial processes be unclear, direction shall be taken from the Army Cadet
League standard practices as indicated on their website.

36.08– Financial Reporting

1. The Army Cadet League requires an annual report around December or earlier each year
for the previous year.

2. The Support Committee will prepare the necessary financials for the CO’s signature.
 3. The report shall include financials and an inventory count. This ensures that assets are
accounted for and allows for the provision of insurance by the Army Cadet League for
damage and fire.

36.09–Expense Claims

1. All expense claims must be submitted with the appropriate form filled out.

2. The form shall include sufficient details for the committee to fully understand the nature
of the purchase.

3. Failure to submit the form will result in the claim being declined until such time as a
form has been submitted.

4. Failure to seek funding approval will result in the claim being declined at the discretion
of the committee.

5. The committee may choose to consider these claims to determine their appropriateness
and consider paying them.

6. All claims shall be submitted with original receipts without exception.

36.10 – Inventory Process

36.10.01 – General

1. The Support Committee Chairperson shall appoint a lead person to manage the Inventory.

2. If more than one person does inventory they should each get an inventory sheet and count
what they have and note the condition.

3. The lead person shall compile the final Inventory List.

4. This process shall occur at a minimum, annually at the start of the training year.

36.10.02 – Lost Items

This section is under revision

36.11 – Hospitality

This section is under revision.

 Annex 36a – Support Committee Bylaws

ROYAL CANADIAN ARMY

CADET CORPS

Army Cadet League (ON) Support Committee

Ste. 600, 4900 Yonge St.,
Toronto, M2N 6B7 Bylaws
(416)635-2792
1800-561-4786
Updated March 2013
 Table Of Contents

Constitution ----------------------------------------------------------------------------- Page 1

Article I – Name ------------------------------------------------------------------------ Page 1

Article II – Interpretation ------------------------------------------------------------ Page 1 – 2

Article III – Members ----------------------------------------------------------------- Page 3

Article IV – Executive ------------------------------------------------------------------ Page 4

Article V – Financial -------------------------------------------------------------------- Page 4 – 5

Article VI – Committees --------------------------------------------------------------- Page 6

Article VII – Indemnification ---------------------------------------------------------- Page 6

Chair Person Acknowledgement Form --------------------------------------------- Page 7

Support Committee Acknowledgement Form ------------------------------------- Page 8

 #2958 ROYAL CANADIAN ARMY CADET CORPS

SUPPORT COMMITTEE

CONSTITUTION AND BY-LAWS

CONSTITUTION

I. The Royal Canadian Legion Branch 314 is the local sponsor of #2958 Royal Canadian Army
Cadet Corps having the responsibilities prescribed in Queen Regulations and Orders for the
Canadian Cadet Organizations (QR Cadets) Section 2.32. The 30 th Field Artillery Regiment,
RCA is the affiliated unit of #2958 Royal Canadian Army Cadet Corps in accordance with the
provisions of (QR Cadets) Section 2.25. Accessed at www.cadets.ca.

II. The Support Committee has been established to support the operations of #2958 Royal
Canadian Army Cadet Corps. The Support Committee will conduct its activities in accordance
with the guidelines for Corps Support Committees prescribed from time to time by The
Army Cadet League of Canada (Ontario).

III. The composition and operation of the Support Committee will be conducted in accordance
with the following by-laws.

BY-LAW NO. 1

Article I – Name

Section 1.01 The name shall be Royal Canadian Army Cadet Corps #2958 Support Committee.
Article II – Interpretation

Section 2.01 In this by-law and all other by-laws of #2958 Royal Canadian Army Cadet Corps Support
Committee:

(a) “RCACC #2958” means Royal Canadian army Cadet Corps #2958;

(b) “Commanding Officer” means the Commanding Officer of the Royal Canadian
Army Cadet Corps #2958;

(c) “Sponsors” means the Royal Canadian Legion Branch 314 and other sponsoring
parties;

(d) “Executive Committee” means the Board of Directors of #2958 Royal Canadian
Army Cadet Corps Support Committee;

(e) “Executive member means a member of the Executive Committee of #2958

Royal Canadian Army Cadet Corps Support Committee:

(f) “Member” means a Member of #2958 Royal Canadian Army Cadet Corps
Support Committee;

(g) “CIC Officer” means Cadet Instructor Cadre Officer;

(h) “Support Committee” means Royal Canadian Army Cadet Corps #2958
Support Committee

(i) “League” means Army Cadet League of Canada (Ontario)

Article III – Members

Section 3.01 The Commanding Officer and the Liaison Officer of the Army Cadet League of Canada
(Ontario) shall be ex officio Members.
Section 3.02 The Liaison Officer of the Army Cadet League of Canada (Ontario) shall chair the
Nominations Committee. The Nominations Committee will recommend appointments
to the Executive at the Annual General Meeting.

Section 3.03 The members shall serve without remuneration and shall have the authority to manage
its assets and affairs in accordance with the guidelines established by the Army Cadet
League of Canada (Ontario).

Section 3.04 Every Member shall be an individual eighteen or more years of age with power under
the law to contract.

Section 3.05 Meetings of the Support Committee are to be held monthly and shall be called by Notice
approved by the Chairperson. Notice of such meetings shall be given at least seven days
prior to the meeting.

Section 3.07 The quorum for any meeting of the Support Committee shall be a majority of its
members.

Section 3.08 Any member of the Support Committee can be removed from the Committee on the
majority vote of all the other members, after advisement with League office and reason
for removing member must be sent to League office.

Article IV – Executive

Section 4.01 The Executive of the Support Committee shall be the Chairperson, Vice Chairperson,
Secretary and Treasurer:

Section 4.02 The Chairperson shall be responsible for directing the affairs of the Support Committee
and shall communicate on behalf of the Support Committee with the Commanding
Officer.

Section 4.03 The Vice-Chairperson shall act for, and preside all meetings of the Support Committee,
in the absence of the Chairperson.

Section 4.04 The Secretary shall attend all meetings of the Support Committee and keep minutes
thereof, conduct correspondence on behalf of the Support committee, give notice of
Meetings of the Support Committee and discharge such other duties that may be
required from time to time by the Support committee.

Section 4.05 The Treasurer shall maintain an up-to-date record of all financial transactions in
accordance with Canadian generally accepted accounting principles and for such
internal control as the treasurer determines is necessary to enable the preparation of
the financial statements that are free from material misstatement, whether due to
fraud or error, The Treasurer shall prepare financial statements on a monthly basis for
 review by the Support Committee and prepare a yearend financial package which must
be submitted to the army Cadet League of Canada (Ontario) by October 31 st.

Section 4.07 If any Office or Position on the Executive Committee should become vacant, such Office
or Position shall be filled by resolution of the Committee.

Section 4.08 The Executive shall serve without remuneration and shall have the authority to manage
its assets and affairs in accordance with the guidelines established by the Army Cadet
League of Canada (Ontario).

Section 4.09 An Annual Meeting of the Support Committee shall be held each year between June and
September at which time the Executive Members shall be elected and the Annual
Financial Statements approved

Article V – Financial
Section 5.01 The bank of RCACC #2958 shall be appointed by the Board and shall be any institution
authorized by statute to accept deposits and carry on the business of banking.

Section 5.02 The Support Committee is responsible for the handling of all the non-public funds of
RCACC #2958. These funds shall be held in a bank account separate to any other funds
of RCACC #2958.

Section 5.03 The signing authorities for the Support Committee’s bank account shall consist of the
Chairperson, the Treasurer, and one or more other signing officers appointed by the
Support Committee. No two related persons may have signing authority on the same
cheque or document. No blank cheques can be issued at any time.

Section 5.04 The Commanding Officer shall be provided with a commanding officer’s imprest account
to look after small routine disbursements. If the fund is used up, it will be replenished
based on a statement and attached receipts for monies expended, provided by the
Commanding Officer. Petty cash amounts shall be amounts less than $500. any and all
funds provided to the CO or any other petty cash must be accounted for and reconciled
on the Corps financial statements.

Section 5.05 Yearend package submitted to the Army Cadet League of Ontario. Deadline for
submission is October 31. The “package” will consist of the following information:

I. Financial Statements for the period of September 1 through to August

31.
II. Copy of the bank statement for last month of the fiscal year being
August. Complete with copies of all the cleared cheques for the month
of August.
III. Copy of the Year End Summary Report
IV. Copy of the annual budget
 V. Complete listing and costing of inventory on hand.
VI. Copy of the your most recent minutes.

.Section 5.06 The fiscal year shall run from September 1 to August 31 annually.

Section 5.07 Prior to the start of each training year, a special meeting shall be arranged between
RCACC #2958 staff and the Support Committee to review the planned activities of
RCACC #2958 for the coming year and to establish a budget. The budget for the year
shall be declared not later than September 30 of each year. The budget shall be
reviewed at least quarterly to ensure targets are being met.

Section 5.08 If RCACC #2958 or the Support Committee proposed to engage in any fund raising
activities involving lotteries, bingo, raffle or other activities subject to regulation by the
Ontario Gaming Commission, no action shall be taken until guidelines have been
established by the Support Committee conforming to the regulations prescribed by the
Army Cadet League of Canada (Ontario), which will include provisions that all funds
received from such activities shall be deposited in a separate bank account and that
separate financial statements shall be maintained for each lottery activity.

Article VI – Committees

Section 6.01 The Support Committee may appoint, from among its members and others, sub-
committees (which may be referred as “committees”) for special purposes. Such
committees may include a Public Relation Committee or Fundraising Committee and
shall have such responsibilities and terms of reference as the Support Committee shall
determine from time to time.

Article VII - Indemnification

Section 7.01 The Support Committee shall indemnify and save harmless a Member, Executive
Member or a former Member or Executive Member and their heirs against all costs, charges and
expenses, including an amount paid to settle or satisfy a judgment, reasonably incurred by them in
respect of any civil, criminal or administrative action or proceeding to which they are made a party
by reason of being a Member of the Support Committee if:

(a) They acted honestly and in good faith with a view to the best interests of
the Support Committee, and,
 (b) in the case of a criminal or administrative action or proceeding that is
enforced by a monetary penalty, they had reasonable grounds for believing
that his conduct was lawful.

These By-laws have been reviewed and approved by the Army Cadet League of Canada (Ontario) on

_12 March, 2013_

______________________________

Signed By Don McCumber, President

 Support Committee

Chairperson

Acknowledgement Form

I ___Susan McCumber _______________________________________ from the #2958 Royal

Canadian Army Cadet Corps acknowledges and agrees to the said Support Committee By-Laws

on this day ____22___________ of _____March________________ 20__13______

Print Name: ____Susan McCumber_____________________________________________

Signature of Chairperson _____________________________________________________

Date: _____22 March 2013____________________________________________________

This acknowledgement form needs to be signed by the Chairperson and sent into the Army Cadet
League of Ontario. When there is a change in Chairperson at a Corps this from must be signed again by
the new chairperson and sent into the League.
 Support Committee

Personnel

Acknowledgement Form

I ____________________________________________________ from the #_____________ Royal

Canadian Army Cadet Corps acknowledges and agrees to the said Support Committee By-Laws

on this day _______________ of ________________________ 20________

Committee Member Chairperson

******************************************************************************

Print Name: ___________________________ Print Name: _________________________________

Position:_________________________________ Position:___________________________________

Signature: ______________________________ Signature:__________ _________________________

Date: ___________________________________ Date:______________________________________

This acknowledgement must be signed by each person who is elected to reside on the support
committee for all Corps. This document must be kept on hand and filed by the Secretary of the said
committee. The Army Cadet League of Ontario has the right to request copies at any given time in order
to review continuity and to ensure that this form is being signed, read and followed by every elected
committee member in Ontario.
Annex 36b – Terms of Reference

Army Cadet Corps Support Committees

Responsibilities of a Chairperson

(1) presides at scheduled and periodic meetings of the committee and receives reports from
various facets of the committee.

(2) maintains liaison between the sponsor and the committee.

(3) assists the Treasurer along with the CO in the preparation of the annual budget.

(4) ensures that all members of the committee are carrying out their duties in a satisfactory
manner.

(5) selects and appoints competent persons as Chairpersons of sub-committees

(6) actively participates in corps gatherings such as the Annual Ceremonial Review, and
Award Parades

Responsibilities of a Vice Chairperson

(1) substitutes for and performs the responsibilities of the Chairperson when required

(2) undertakes any duties given to him/her by the Chairperson

Responsibilities Of The Secretary

(1) ensures that notices of regular meetings of the Committee are sent out giving date, time,
and place

(2) in consultation with the Chairperson, prepares an agenda for each meeting

(3) keeps minutes of the Committee Meetings

(4) ensures that the Chairperson is kept fully informed of all correspondence pertaining to the
Committee

(5) serves as a member of the Fundraising Committee

Responsibilities of the Treasurer

(1) assists the corps officers in consultation with the Chair in the preparation and submission
of the annual budget, which must be submitted to the Sponsoring Committee for approval

(2) ensures that the Statement of Revenue and Expenses has been properly completed

(3) maintains a record of all Sponsoring Committee assets, i.e. Trophies, training equipment,
kit shop items etc.

(4) maintains an up-to-date record of all financial transactions of the committee and corps

(5) arranges for the annual audit of the financial records of the committee

(6) prepares financial statements and reports as required by the committee

(7) serves as a member of the Fundraising Committee.

Responsibilities and Functions of the Fundraising Committee

(1) in consultation with the Committee Executive, examines and approves the budget as
submitted by the Commanding Officer

(2) in consultation with the Chair determine the methods by which funds are to be raised and
make the necessary detailed plans

(3) consult with the Commanding Officer when the plans require the use of Army Cadets

(4) co-ordinates the Sponsor’s participation in League fundraising campaigns, as requested

Responsibilities And Functions Of The Public Relations Committee

(1) keep the local media informed of the activities of the corps

(2) continually impress upon the public’s consciences the fact that Army Cadet training is
beneficial to the community

(3) participate to the limit of its resources in campaigns, of a special nature, conducted by the
League

(4) constantly be active in the recruitment of cadets and officers

A Summary Of Areas Of Support That May Be Required

(1) assistance with recruiting

(2) provision of trophies and other awards for proficiency, excellence and as special
inducements to achievement

(3) assistance in the provision of transportation

(4) assistance to the Commanding Officer in obtaining guest speakers and arranging visits to
places and activities of interest in the community

(5) assistance to the Commanding Officer in the development and implementation of

community projects such as blood donor clinics, collection of food for the food banks,
community clean-up, etc.

(6) publicizing the Army Cadet Movement by talking to parents, civic leaders and
community organizations by making them aware of the attributes of cadet training

(7) ensure that all Corps equipment is given the proper care and is kept in safe custody

(8) work in conjunction with the Sponsor and Commanding Officer in the area of financial
support by assisting in tag days, sale of lottery tickets, conducting bingos, raffles and any
other legal fundraising activity that may be promoted

(9) attendance at special cadet activities throughout the year

(10) any assistance (within capabilities) that is requested by the Commanding Officer

NOTE

No single directive could be prepared to meet the needs of every locality, and the above areas of
support should be regarded as general guide, which does not in any way limit the amount or kind
of work that a Support Committee may do, subject to the concurrence of the Commanding
Officer.

Updated July 2011

This page intentionally left blank.
 Annex 36c – Support Committee Organizational Chart

Support Committee
1st Anti-Tank Regiment, RCA
2958 Royal Canadian Army Cadet Corps

Legion Liaison Officer Commanding Officer

Richard Coles Capt. John Dewis

League Liaison Officer CHAIR Vice CHAIR

Don Reibin Susan McCumber Dulce Bleser

Cadet Liaison Officer Secretary

Vacant Rose Gomes

Treasurer Events Co-ordinator Public Relations Fund Raising Communications / Canteen Co-ordinator
Karina Costa Sandi Lawson Vacant Co-ordinator Website Sue Munroe
Vacant James Lawson
This page intentionally left blank.
Annex 36d – Support Committee Checklist

Support Committee Checklist

September
⇒ Recruit new members to be on Support Committee
⇒ Hold Election for new positions open on Support Committee
⇒ Send in new Membership Forms & up to date list of members on Support Committee to
League Officer

October
⇒ Send in Corps Newsletters to League office for Roll Call Competition
⇒ Attend League Training Seminar and encourage new members to attend

November
⇒ Attend Remembrance Day events in support of Cadet Corps

December
⇒ Assist with Christmas Mess Dinner

January
⇒ Check with CO on plans for coming months and Annual Parade

February
⇒ Fundraising Event

March
⇒ Assist with Tag Day planning and Activities

April
⇒ Attend Band and Drill Competition and other Competitions in support of Corps

May
⇒ Attend League Annual General Meeting

June
⇒ Assist with Corps Annual Parade
⇒ Assist with Cadets Caring For Canada
⇒ Send Financial Statement and copy of latest Bank Statement to League office
July
⇒ Have a Holiday

August
⇒ Attend Blackdown Sunset Ceremony and Graduation
⇒ Sit down with Commanding Officer and plan Budget for the Year
⇒ Plan Fundraising Events for year
March 2009
Annex 36e – Funds Requisition Form

Requisition Form – Request for Funds

Date Submitted:       AMOUNT:      

Requested by:      

To Be Payable to:      

Type of activity and/or reason for the expense:

     

Date Approved: _____________________________________

_______________________ ____________________________
Commanding Officer Support Committee – Chair
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Chapter 37 – Army Cadet League

37.01 – General
1. The Army Cadet League of Canada is a civilian non-profit organization working in
partnership with the Canadian Forces to support the Royal Canadian Army Cadet
program in promoting and fostering leadership, citizenship, self-reliance, physical fitness,
and respect for others in Canadian youth.

2. The Army Cadet Honour Code: I resolve, as a member of the Royal Canadian Army
Cadets, that I shall aspire to become a citizen of the highest integrity in my community; I
shall strive for success in my studies, to be considerate of all persons and their property,
and to achieve the highest physical, mental, spiritual and moral standards as a Citizen of
Canada.

37.02 – Charitable Status

This section is under review.
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Chapter 38 – Cadet Reference Manual

38.01 – General

1. The Corps has created a Cadet Reference manual.

2. This manual is intended to provide basic information pertaining to the unit, its operation,
and routine.

3. This manual shall be available for download to all members of the Corps in September of
each year.

4. It shall be of particular use to new recruits and their parents, but even experienced cadets
will be able to draw useful information from it.

5. Should internet access be unavailable, the unit will provide a paper copy to the
individual.

This section is under revision

Annex 38a – Cadet Reference Guide

This section is under revision

Chapter 39 – Parent Reference Manual

39.01 – General
1. The Corps has created a Parent Reference manual.

2. This manual is intended to provide basic information pertaining to the unit, its operation,
and routine.

3. This manual shall be available for download to all members of the Corps in September of
each year.

4. It shall be of particular use to new recruits and their parents, but even experienced
families will be able to draw useful information from it.

5. Should internet access be unavailable, the unit will provide a paper copy to the
individual.

This section is under revision

Annex 39a – Parent’s Reference Guide

This section is under revision

Chapter 40 – Annexes

40.01 – General

1. The purpose of this chapter is to provide copies of as much information as possible to

ensure that there consistency from year to year.

2. This will also avoid re-doing tasks that have already been done. Documents likely to be
used in the future shall be included in these Annexes.

3. Whenever the corps produces and uses a document, a copy must be provided to the
AdmO for inclusion in these orders. Both electronic and hard copies shall be provided.
Examples are:

a. Forms generated by the unit;

b. Training plans;

c. Templates;

d. Annual inspection documentation;

e. Exercises, activities, day training, etc.;

f. Planning tools;

g. Budgetary information and templates;

h. Copies of Operations orders;

i. Specialty team information; and

j. Any other document deemed of future value to the Corps.

4. Documents of a protected or sensitive nature shall not be included in these orders.

5. Templates of these documents shall be included (i.e. warnings, PER’s, etc.) as long as
they contain no sensitive information including:

a. Names;

b. Addresses;

c. Phone Numbers;
d. Service Numbers; or

e. Medical Information
Annex40a – Regional Safety Policy

This section is under revision.

Annex40b – Regional Environmental Policy

This section is under revision.

Annex40c – Unit Routine Orders (Sample)

This section is under revision.

Annex40d – Annual Ceremonial Review

This section is under revision.

Annex40e – Regimental Guest Night

This section is under revision.

Annex40f – White Lanyard Program

This section is under revision.

Annex40g – St. Barbara’s Day Celebration

This section is under revision.

Annex40h – History of Gun Runs

This section is under revision.

Chapter 41 – Emergency Contacts

41.01 – General

This section is under revision.