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SAP AG 2008
Course Overview
Contract management
Accounting
Adjustment of conditions
Business Integration
Corporate use
Tools
* This chapter is not part of the standard course and may not be covered
SAP AG 2008
SAP AG 2008
SAP Note 771098 describes the general country releases and restrictions. It also has references to
other country-specific notes.
SAP AG 2008
SAP Note 771098 describes the general country releases and restrictions. It also contains references
to other country-specific notes.
SAP AG 2008
Result:
It is necessary to convert the stipulated payments to continuous payment
flows.
SAP AG 2008
Definitions:
A: Straight-line calculation:
Straight-line calculation describes how rent payments that change during the contract term are
converted into rent payments that stay the same throughout the contract term. In accrual and
deferrals, the difference of the actual (unchanging) amount and of the contractually stipulated
(changing) amount is taken into account.
B: Capital lease (known in Germany as leasing):
At least one of the following four criteria must be met for the contract to be considered a
capital lease.
1: After the leasing period has expired, the leasing good can be transferred to the ownership of
the leaser, if necessary, in exchange for the commutation payment.
2: The leasing contract contains a purchase option for the leasee upon conclusion of the
contract.
3: The leasing contract is in effect for more than 75% of the estimated duration of
depreciation.
4: The total value for the rent payments intended for the rental period (including service
charges) has been met or is more 90% of the value of the rental object.
5: However, if the beginning of the rental period falls in the last 25% of the duration of
depreciation, this criterion will not considered for classification.
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Additional calculations:
1: Standard situation:
Sum of rent paid:
€ 1,000 x 9 months = € 9,000
Straight-line condition for the period prior to the increase (January to June):
€ 750/month compare to calculation example in standard situation
Straight-line condition for the period after the increase (July to December):
€ 5,100/6 months = € 850/month
Customizing procedure:
Define and create condition types for straight lining.
Create transaction types for straight lining conditions.
Assign transaction type to reference flow type.
Create account symbols for straight line postings.
Replace account symbols (set accounts for straight line postings).
Assign transaction types to account symbols (normal and straight line postings).
Create condition groups and assign conditions (group all straight line conditions in one condition
group).
Assign contract conditions to straight line conditions.
Procedure for implementing a BAdI:
Contract types – Define contract categories relevant to straight lining.
Straight lining conditions – Create a table that contains the relevant definitions for straight lining
conditions. Change class attribute “MC_CONDTABLE_FAS13” and method “method
_GET_CONDTABLE_FAS13”.
Determine contract start date – you can use either the field Contract Start or a customer-specific
field to make the definition. This date will be the start date for straight line calculation. The field
must be used as a class attribute.
Delete the CO assignment.
Rental payments
of the contract
rent-free time
possession dates
Possession dates
End of Contract
Start date
End of
End of the
Start of the
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The date values for the possession dates (start/end) define the period in which the tenant is allowed
to use the object.
According to FAS 13 rules, this is the period that should be set for the straight line calculation.
The start/end dates of an object, an object group or all objects that are assigned to a contract do
not(normally) need to correspond to the start/end dates of the contract.
EHP 4 provides the RE contract with additional fields for entering the possession dates (start/end).
The relevant start date for the straight line calculation is the date of the start of possession, and not
the contract start date. The start of possession may be before the contract start date.
Asset
Local subdistrict of
Directories
Heidelberg Notice of
12
Parcel 17 assess-
8
8
13 ment
45
14
Asset
8
9 9
0 91
Functional location
SAP AG 2008
SAP ERP 6.0, integrated with flexible real estate management, is a real estate solution SAP
developed for the German market.
The following master data and contracts are shown:
Land register
Land register pages
Cadaster
Parcel
Parcel updates
Public property registers
Site contamination
Easements
Development plan
Site protection
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Linking the GIS to the land use management gives you a visualization of the position of the object
and allows you to calculate parcel rent spaces using extraction operations in GIS.
You can create a link to a a GIS object for the following real estate objects:
Business entity GIS business entity
Property GIS property
Building GIS building
Parcel GIS parcel
Assessed value GIS assessed value
Contract GIS contract area
Changes to the master data in ERP 6.0 are imported from the GIS. In the process, alphanumeric data
of the parcel and property is also transferred to the GIS. It can be saved again, which allows GIS to
be used in an self-sufficient way.
Extraction results between parcels and other object classes (contract areas, business entities,
buildings, land, and assessed values) are exported from GIS to ERP 6.0.
The data records are written into the appropriate tables for parcel rental spaces and the breakdown of
contract areas, which saves you time and effort as you do not have to enter the information
manually.
You can find more information on LUM in workshop WDELUM.
Assess-
Apartment 2 ment
contract
Rental
Assess-
Apartment … agree- Apartment … ment
ment
contract
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Objects that belong to the managing company are mapped and rented by the company.
Objects that have a mandate from the condominium owners’ association are entered through the
definition of the mandate in a mandate company code.
See the reference company code, which acts as a copy template for mandate activation, for creating
the mandate company code.
If mandates are already related to condominium ownership of different owners, the corresponding
objects are mapped in ONE (condominium owner) company code.
All identical objects (in different company codes) are linked together.
You can find more information about COA management in workshop WDEWEG.
Privatizing objects
Privatization
Purchased objects are transferred from the manager company code to the mandate company code.
Contracts
Assessment contracts and their respective owners are represented in the mandate company code.
Management contracts are mapped in the mandate company code as vendor contracts.
Lease-outs of one’s own objects are represented in the manager company code.
Lease-outs related to condominium ownership are mapped in the condominium owner company
code.
Owner settlement
You can build up the infrastructure and enter costs in the mandate company code. You can use this to
determine the owner settlement and tenant settlement.
Annual budget
Annual budgets are created on the settlement units level. Assessments can be adjusted on the basis
of annual budgets.
Tax depreciation
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x 0.02
Key date for current occupancy principle = Dec 31
Rental Tenant From To Days x Meas.amt = Reference Costs
object (usable factor per REC/ RO
space) REC/RO (m²)
RO 1 Mayer Jan 1 Apr 10
Vacancy Apr 11 Apr 18
Smith Apr 19 Dec 31 365 x 100 m² 36,500 730.00
RO 2 Wilde Jan 1 Dec 12 365 x 50 m² 18,250 365.00
RO 3 Vacancy Jan 1 May 2
Olsen May 3 Dec 31 365 x 150 m² 54,750 1095.00
Total Sample:
Reference
Factor:
109,500 2,190.00
Total costs:
The system reads the costs of settlement unit (€ 2,190 in the example).
Costs per reference unit and day:
Total costs/total reference factor (€ 2,190/109,500 = € 0.0200 per m²)
Costs per real estate contract (REC)/rental object (RO):
Reference factor REC/RU x costs per m²
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When you are carrying out a settlement using the “current occupancy principle”, you can enter a key
date for determining the settlement receiver. If you do not enter an occupancy contract for this key
date, the settlement result is posted as a vacancy.
For the measurement type, you can also specify that the calculation should take place for a key date
that was also set during settlement. The measurement amounts determined in this way are then set as
an assessment basis for calculating the settlement result for the entire settlement period.
5
200
Rent reserve
/
Revenue Expenditures rent retirement
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The main rent statement is a comparison of revenue and expenditures in the previous calendar year
to a rental object according to § 20 of the Austrian Tenancy Act (MRG). This statement is a report
that does not only (or only partially) represents the actual revenue and expenditures of the landlord,
but also has fictive revenue and expenditure items.
This rule should force the owner of the building to form a reserve, which will be used to finance
proper building maintenance and useful improvements.
The settlement schema includes the main rent statement outline. You can define multiple settlement
schemata for simulations. The settlement is carried out for every year.
The main rent statement can be created for an individual business entity, building, or several
buildings of a business entity.
The basis for the valuation approaches in the main rent statement are values updated in controlling.
You can also create correction documents for individual items within a settlement.
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Master
settlement unit
Con-
Settlement unit Water sumption
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POR
number Rent: CHF 1,000
Debit postings
with POR
Reading
device
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Lease-out
Cash Flow
Rent: £ 12,000 Condition Starting on Ending on Amount
Frequency term
= Quarter days Rent … Mar 24… £ 3,000
Rent Mar 25… Jun 23… £ 3,000
Rent Jun 24… Sep 28… £ 3,000
Customizing Rent Sep 30… Dec 24… £ 3,000
Number Day Month
1 25 3
2 24 6
3 29 9
4 25 12
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1. Calculation rules
The same amount is paid every full period.
The amount shown above is determined by dividing the annual amount of the condition by the
number of periods (as defined in Customizing).
In Customizing, you can mark exactly one period to which all rounding differences are added. If
no period is marked, the rounding differences are disregarded as to allow the total amount from
each period to be slightly different from the annual condition amount.
The due date is set based on the entire period. If periods are split (that is, if the rent amount
changes in a quarter, for example), the due date does not change.
2. Determining due dates for contract conditions
Quarter days are used for a condition; the corresponding frequency settings are transferred for the
posting parameters. The calculation method used for calculating fixed periods can be carried out
to a certain number of days or for every year.
Pro-rated calculation
If you want to find the pro-rated amount, the calculation base will always be the number of
days in the relevant period. You can find this amount by taking the total amount for the period
divided by the number of days in the period, multiplied by the number of days in the partial
period for which the condition was used.
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b) Annual computation
If a calculation is made every year, it is based on the annual amount for each partial period. The
total annual amount is divided by the number of days in the year and multiplied by the number of
days in the partial period. If the partial periods are not found entirely within a leap year, two
partial amounts are calculated.
3. Using the service charge settlement and sales-based rent
If advance payments are placed on quarter days and the settlement variant is not based on quarter
days (for example, if you settle at the end of a financial year or calendar year), the advance
payment for the first and last quarter is split proportional to the settlement periods. If the advance
payment frequency and settlement variant do not match, it is necessary to split the payment in
this way (regardless of whether quarter days or another condition frequency is used).
4. Restrictions
Sales-based rent
If you are using sales-based rent, the system does not yet allow you to enter the sales report
with a reporting rule for a quarter day period. Sales reports can only be entered for several
days, months, and years.
b) Accruals and deferrals
If you are calculating accruals and deferrals, always calculate to the exact day, independent of
the calculation method that was selected at the condition type level.
Rent Adjustment On June 28, 2006, a new tenancy law came into place in Portugal. This
introduced new regulations for the rent adjustment.
The solution provided with EHP 4 using a BAdI contains these changes.
The BAdI is activated using the enhancement implementation
BADI_RE_XC_PT_RA_CALC and the interface IF_EX_REAJ_ADJUSTMENT.
SAP AG 2009