Noting

Subject:- REPRESENTATION
1 Mr. Naseer Ahmad and Mr. Shaukat Ali, Superintendent (BS-16), PPSC has
stated vide (PUC-1&2/C) that they have been neglected/discriminated regarding promotion
of Assistant Director (BS-17) in recent Departmental Promotional Committee meeting held
on 18-04-2014, despite of fact that they have clean service record. They also stated that
their colleagues namely Syed Muzaffar Hussain and Mr. Ijaz Naseem were promoted to the
said post, which were junior to petitioners according to Seniority List. Service record &
seniority has been totally ignored by Authority in subject matter which is astonishing.
2 They also referred promotions of Mr. Abdul Majeed and Zia Haider Zaidi,
which was promoted as Deputy Director (BS-17) in DPC held on 09-02-2013, that was
according to seniority on the basis of seniority cum fitness rules.
Now they requested to be promoted according to seniority of

Superintendents to meet the criteria of promotional rules (seniority cum fitness) for the post
of Assistant Director (BS-17).
3 Submitted for perusal please.
j.c/estt/br
4 Supdt.(Estt)
Subject:- WORKSHOP TO EDUCATE AND FACILITATE PUBLIC SECTOR
WITHHOLDING AGENTS WITH RESPECT TO DEDUCTION/
COLLECTION AND DEPOSIT OF WITHHOLDING TAXES-
INVITATION REGARDING.
1 The Commissioner (Inland Revenue), (WHT Zone), Regional Tax Office

Lahore informed vide (PUC/568-Estt) that a workshop is going to be held for the purpose of
educating and facilitating public sector withholding agents with respect to deduction/
collection and deposit of withholding taxes with special emphasis of PSID (payer subscriber
identification) at Conference Hall, First Floor, Tax House, RTO, Syed Mauj Darya Road,
Lahore dated 30.04.2014 at 10:00 a.m, therefore, they requested to nominate two or three
persons from this office to attend workshop for training. They further intimated that Mr.
Bilal Zamir (ACIR) may be contacted in this regard for information/clarification at these
numbers 042-99214126 or 0341-4071117.
2 Worthy Secretary may be requested to kindly nominate two or three persons

from this office to attend workshop.
3 Submitted for perusal please.
j.c/estt/br
4 Supdt.(Estt)
Subject:- UP-GRADATION OF THE POSTS OF SUPERINTENDENTS FROM
BS-16 TO BS-17 AND RE-DESIGNATION AS ASSISTANT
DIRECTORS IN PUNJAB PUBLIC SERVICE COMMISSION
Mr. Muhammad Andeem Arif, Commissioner (Inland Revenue)In response

to this office letter dated 09-03-2013 at Page-275/Cor., the Section Officer (PC), Finance
Department has declined the request regarding up-gradation of the posts of Superintendents
from BS-16 to BS-17 and re-designation due to ban on all kind of up-gradation of posts.
Submitted for information of the worthy Chairman, please.
Assistant (Estt.)
Supdtt. (Estt.)
Subject: MEETING REGARDING IMPLEMENTATION OF COURT ORDER
IN CRIMINAL ORIGNAL NO. 704/W/2013 IN WRIT PETITION NO.
24050/2012; MASSOD KHALID GHOURI VS. MR. MOMIN AGHA
During meeting dated 17-01-2013 on the subject noted above, the
Secretary (I&C), S&GAD has desired a report regarding financial benefits availed
by the following Private Secretaries by getting BS-17 and BS-18 may be provided.
i) Mr. Masood Khalid Ghouri, PS to Chairman

ii) Muhammad Arshad Irfan, Private Secretary
iii) Muhammad Raza Qureshi, Private Secretary
iv) Muhammad Asif Nawaz, Private Secretary
v) Muhammad Asghar Minhas, Private Secretary
vi) Laeeq uz Zaman, Private Secretary
vii) Manzoor Ahmad Naz, Private Secretary
viii) Muhammad Zulfiqar, Private Secretary
ix) Muhammad Afazal Abbasi Private Secretary
x) Muhammad Amjad, Private Secretary
The Accounts Branch may be directed to provide the desired
information in a concise form immediately.
Assistant (Estt.)
Supdt. (Estt.)
Ph. 99202166
Fax: 99202766
PUNJAB
PUBLIC SERVICE COMMISSION
2-Agha Khan (Davis) Road, Lahore.
To,
The Chief Inspector of Treasuries,

Government of the Punjab,
Finance Department, Lahore
No. Estt.II-PPSC/2013/ Dated: -04-2013
Subject: NEW SIMPLIFIED PROCEDURE OF PROCESSING AND

DISBURSEMENT OF PENSION THROUGH PENSION-ROLL
Kindly refer to your circular letter No. FD-SR-III/4-303/2012-B dated
09-04-2013 on the subject noted above.
2. It is to inform you that no PPSC employee is retiring on
superannuation, hence no case in this regard has been processed in the month of
April, 2013 (Report is enclosed).
DEPUTY SECRETARY
for SECRETARY
Subject: NEW SIMPLIFIED PROCEDURE OF PROCESSING AND
DISBURSEMENT OF PENSION THROUGH PENSION-ROLL
The Chief Inspector of Treasuries, Finance Department vide circular
letter dated 09-04-2013 at Page-1/Cor. (PUC) has requested that cases of all civil
servants retiring on superannuation in the month of April, 2013, may be processed
and finalized under the new system and sent to this department by
20th April, 2013 for initial scrutiny and onward transmission to the AG (Punjab) (for
Lahore) for issuance of Pension payment Orders and direct credit of
pension/commutation in the bank accounts of the respective retirees in which their
last salary was credit.
No Officer/Official is being retired on superannuation in the month of
April, 2013. If approved, “NIL” report on the prescribed proforma may be sent to
the concerned department. DFA-I “Forwarding Letter” and DFA-II “Report” is
place below for approval please
Assistant (Estt.)
Supdt. (Estt.)
Subject: MEETING REGARDING IMPLEMENTATION OF COURT ORDER
IN CRIMINAL ORIGNAL NO. 704/W/2013 IN WRIT PETITION NO.
24050/2012; MASSOD KHALID GHOURI VS. MR. MOMIN AGHA
The Section Officer (Cabinet-I), S&GAD has telephonically requested
to provide the brief history of the case for his convenience. The same has been
prepared and submitted for kindly approval of the Secretary.
Assistant (Estt.)
Supdt. (Estt.)
The relevant portion has been reproduced as under:-
“Private Secretary (BS-17) will continue to remain in BS-17 and will

be granted BS-18 after putting in 5 years satisfactory service instead
of 7 years. The Private Secretaries in BS-18 further be granted
BS-19after putting in 12 years service in BS-17 and above being
Board of Examination Division’s O.M. No. 2/8/96-R-M dated
02-08-1996. However, on grant of BS-19 promotion of the post will
be Senior Private Secretary.
The existing Private Secretaries in BS-17 will be granted BS-18 on

one time basis, irrespective of their length of service in BS-17.”
Subject: MEETING REGARDING CRIMINAL ORIGNAL NO. 704/W/2013 IN
WRIT PETITION NO. 24050/2013; MASSOD KHALID GHOURI VS.
MR. MOMIN AGHA
The brief history of the case is as under:-
1. In pursuance of court’s order dated 19-03-2008, the Finance

Department vide order No. SO(CAB-I)1-27/2000(VOL-I), dated 31-10-2008 had
upgraded eleven posts of Private Secretaries from BS-16 to BS-17 and grant of
BS-18 to them after seven years service.
2. The following Private Secretaries of the PPSC have also filed a Writ
Petition No. 6238/2011 for grant of BS-17 and grant of BS-18 to them after seven
years service as granted to their seniors. The writ petition was decided in favour
of the petitioner. They also filed a Criminal Original No. 1707-W/2012 in Writ
Petition No. 6238/2011 & CM No. 2655/20122. In compliance of court’s order, the
Secretary (I&C), S&GAD vide order No. CAB-I/4-2/2009(P) dated 08-01-2013 has
provisionally upgraded the posts of following Private Secretaries from BS-16 to
BS-17 held by the following incumbents with effect from the date they joined the
posts of Private Secretaries in the Punjab Public Service Commission:-
i) Mr. Atta Ullah, Private Secretary
ii) Mr. Abid Hussain, Private Secretary
iii) Mr. Muhammad Shabbir, Private Secretary
iv) Syed Ali Athar Naqvi, Private Secretary
v) Mr. Muhammad Aslam, Private Secretary
vi) Mr. Nazir Ahmad, Private Secretary
vii) Mr. Abid Mannan Khan, Private Secretary
3. The Administrative Department filed a CPLA in the Supreme Court of

Pakistan against the orders of the Lahore High Court, Lahore. The Honourable
Supreme Court of Pakistan heard the CPLA on 01-02-2013 and passed following
orders:-
“Having heard learned Additional Advocate General and learned
counsel for the respondent, we are inclined to transmit this petition
to the learned Judge who passed the impugned judgment to treat it
as a review petition to inter alia consider whether the cases of
respondent / writ petitioners were distinguishable from the ones’ who
were granted relief in the earlier petition i.e. Writ Peition No.
20100/2004.”
4. Now the case of seven Private Secretaries, PPSC is pending with

the Lahore High Court, Lahore.
5. The Finance Department vide U.O. No. FD.PC.40-19/2011 dated
13-03-2013 has advised the Administrative Department that implementation of the
judgment of Honourable High Court dated 23-05-2012 passed in writ petition No.
6238/2011 may be held in abeyance till the final decision of review petition to be
decided by the Honour Lahore High Court.
6. The following posts have been upgraded by the Finance Department vide
circular letter bearing No. FD.PC.14-38/78(Pt.V) dated 12-02-2013:-
Sr. Name of the Post Existin Upgraded
No. g BS BS
1. Private Secretary 16 17
2. Personal Assistant 15 16
3. Senior Scale 15 16
Stenographer
4. Stenographer 12 14
7. In the light of above mentioned orders Mr. Nazir Ahmad and Mr. Abid
Mannan Khan, Private Secretaries (BS-16), Punjab Public Service Commission
have been enjoying BS-17.
8. Ten Private Secretaries of the Punjab Public Service Commission

working in BS-18 with more than 12 years service in BS-17 and above, have filed
a representation with the request to grant BS-19 with change of nomenclature of
the post of “Senior Private Secretary” in pursuance of office Memorandum F. No.
19(55)-Legal-II/2010-1055 dated 23-12-2011 as their posts were upgraded from
BS-16 to BS -17 and from BS-17 to BS-18 after completion of 7 years of service
in BS-17 as Private Secretary. The Commission vide its letter dated 15-02-2012
forwarded the representation as the Commission is not competent to upgrade
these posts.
9. They filed a Writ Petition No. 24050/2012 in the Lahore High Court
for grant of BS-19 after completion of 12 years service as Private Secretary (BS-
17). The Honourable Lahore High Court, Lahore passed the following orders:-
“The Secretary (I&C), S&GAD, Lahore (respondent No. 1) is directed

to advert to a representation filed by the petitioners placed as
annexure-G of this petition and dispose it of expeditiously and
strictly in accordance with law expeditious”
10. They also filed a Criminal Original No. 704/W/2013 in Writ Petition
No. 24050/2012 for implementation of the above mentioned orders.
Subject: MEETING REGARDING CRIMINAL ORIGNAL NO. 704/W/2013 IN
WRIT PETITION NO. 24050/2013; MASSOD KHALID GHOURI VS.
MR. MOMIN AGHA
As per directions, draft ‘circular’ regarding finalization the cases of
Private Secretaries for their promotion in BS-19 with the change of nomenclature
as Senior Private Secretary in the light of Criminal Original No. 704/2013 in Writ
Petition No. 24050/2012 is placed below for approval please.
Assistant (Estt.)
Supdt. (Estt.)
PUNJAB PUBLIC SERVICE COMMISSION, LAHORE
CIRCULAR
No. Estt.II/101-2/2003-PPSC/ dated: -04-2013. In order to comply
with orders of Honourable Lahore High Court, Lahore in Criminal Original No.
704/W/2013 filed in Writ Petition No. 24050/2012, a meeting is scheduled to be
held on 17-04-2013 (Wednesday) at 01:00 p.m. under the chairmanship of
Secretary (I&C), S&GAD in his office chamber for consideration on the
representation of the following Private Secretaries of Punjab Public Service
Commission:-
xi) Mr. Masood Khalid Ghouri, PS to Chairman

xii) Muhammad Arshad Irfan, Private Secretary
xiii) Muhammad Raza Qureshi, Private Secretary
xiv) Muhammad Asif Nawaz, Private Secretary
xv) Muhammad Asghar Minhas, Private Secretary
xvi) Laeeq uz Zaman, Private Secretary
xvii) Manzoor Ahmad Naz, Private Secretary
xviii) Muhammad Zulfiqar, Private Secretary
xix) Muhammad Afazal Abbasi Private Secretary
xx) Muhammad Amjad, Private Secretary
The above mentioned Private Secretaries are directed to report to
Secretary (I&C), S&GAD for hearing on the above scheduled date and time.
(NAYYER IQBAL)
SECRETARY
Ph. 99202166
Fax: 99202766
PUNJAB
To,
1. Mr. Muhammad Akram,
Retired Deputy Director, PPSC, Lahore
2. Mr. Gulzar Muhammad,

3. Ch. Abdul Ghafoor,

Retired Private Secretary, PPSC, Lahore
4. Mr. Muhammad Din,

5. Mr. Sardar Ahmad,

Retired Private Secretary, PPSC, Lahore
No. Estt.II-PPSC/W.P.8451/2009/ Dated: -04-2013
Subject:- REPRESENTATION FOR UP-GRADATION OF THE POSTS OF

PRIVATE SECRETARIES – W. P. NO. 8451/2009
Reference your representation on the subject noted above.
2. In compliance of the orders of Lahore High Court, Lahore in Writ
Petition No. 8451/2009, the case for upgradation of the posts of Private
Secretaries has already been considered and intimated you accordingly vide letter
dated 09-03-2013. Therefore, the representation merits no consideration and is
filed.
DEPUTY SECRETARY
for SECRETARY
Ph. 99202763
PUNJAB
To,
The Secretary,
Office of the Ombudsman, Punjab,
2-Bank Road, Lahore.
No. Estt.II/2013-PPSC/ Dated: -04-2013
Subject: APPOINTING FOCAL PERSONS FOR OMBUDSMAN PUNJAB

PETITION CELL (OPPC)
Kindly refer to your letter NO. (Reg)2-16/20/2013(Petition Cell) on

the subject noted above.
2. Mr. Muhammad Naeem, System Analyst, Punjab Public Service

Commission, Lahore is nominated to process and bring to the personal notice of
the undersigned, the individual petitions uploaded on the Complaint Management
System for processing and further compliance. His particulars are given below:
Full Name Muhammad Naeem

Designation System Analyst, PPSC
Office Address 2-Davis Road, Lahore.
Landline (Official) 042-99202740-99202764
Cell No. 03008138297
E-mail ppsc@punjab.gov.pk
(NAYYER IQBAL)
SECRETARY
Subject: APPOINTING FOCAL PERSONS FOR OMBUDSMAN PUNJAB
PETITION CELL(OPPC)
The Secretary Office of the Ombudsman, Punjab, Lahore vide his letter at
PUC has stated that on the orders of Mr. Javed Mahmood, new Ombudsman, Punjab, the
Ombudsman office has developed a new website based on Complaint Management System
titled “Ombudsman Punjab Petition Cell) (OPPC) (www.oppc.punjab.gov.pk.) for
redressel of complaints of people and rectifying any injustice dome to a person through
maladministration and suppressing corrupt practices as enshrined in its preamble.
The Honourable Ombudsman is receiving all complaints by himself in an

“Open Kachahri” in the office premises and on his directions, the complaints are being
uploaded on a daily basis on the above website for processing and reporting by the
respective department. The Ombudsman has directed that a focal person of your
agency/department & Attached department/Autonomous bodies, under your administrative
control, not below the level of BPS-18 is to be nominated to process and bring to your
personal notice the individual petitions uploaded on the Complaint Management System for
processing and further compliance.
Keeping in view of the above, it is proposed that Mr. Muhammad Naeem,
System Analyst (BS-18) may be nominated a “Focal Person” to process and bring to the
personal notice of the authority, the individual petitions uploaded on the Complaint
Management System for processing and further compliance.
Subject to approval, draft reply is added please,

Subject:- REPRESENTATION FOR UP-GRADATION OF THE POSTS OF
PRIVATE SECRETARIES – W. P. NO. 8451/2009
From:
1. Mr. Muhammad Akram,
Ex-Private Secretary, Deputy Director (Retd.), PPSC
2. Mr. Gulzar Muhammad,
Deputy Director (Retd.), PPSC
3. Ch. Abdul Ghafoor,
Private Secretary (Retd.), PPSC
6. Mr. Muhammad Din,
Ex-Private Secretary, Deputy Director (Retd.), PPSC
7. Mr. Sardar Ahmad,
Private Secretary (Retd.), PPSC
PUC (I TO V)
In response to this office letter dated 09-03-2013, the above mentioned
former officers of Punjab Public Service Commission have stated followings submissions
with the request to take a lenient view in their cases:-
(a) It is submitted for kind information that Rules 8(2)(3) & (5) of Punjab Civil
Servant Rules, 1974 is applicable in promotion cases only. Since the case of
the petitioner is of up-gradation, therefore, these rules are not at all
applicable/relevant in their case.
(b) It is also submitted that in the first instance, posts of 11 Private Secretaries
of the Commission were upgraded in compliance with the orders of the
Supreme Court of Pakistan.
(c) Similarly posts of 2 Private Secretaries have also been upgraded with the
orders of the Lahore High Court, Lahore vide W. P. No. 8451/2009.
(d) Recently, the Lahore High Court, Lahore is kind enough to allow
upgradation of some of the posts of the Private Secretaries of Commission,
exactly inline with the above referred precedents.
(e) Your kind honour would reveal that the case of the petitioner is also of
upgradation and not of promotion, which is an identical in nature to the
cases of the above mentioned Private Secretaries of the Commission, whose
posts have since been upgraded.
(f) As all the Private Secretaries are of the same department having equal status,
therefore, the petitioner deserves the same privileges and liabilities.\
The Commission has already submitted reply of respondent in Criminal

Original No. 2437/W/2012 along with its enclosures including letter dated 09-03-2013
(Page-231). At this stage, the Commission is unable to consider their representations.
Therefore, no action on the part of Commission is required and representations (PUC-I to
V) may be filed. If approved, the representationists may be informed accordingly. DFA is
place below for approval, please.
Assistant (Estt.)
Supdt. (Estt.)
Subject:- RESERVATION OF OFFICIAL RESIDENCE FOR CHAIRMAN,
PUNJAB PUBLIC SERVICE COMMISSION
As per directions, draft ‘reference’ regarding official residence for Chairman,
PPSC is placed below for approval please.
Assistant (Estt.)
Supdt. (Estt.)
Through Special Messenger
PUNJAB
Ph: 99202763
To
The Secretary (I & C),

S&GAD, Lahore.
No. Estt-I-13/2010-PPSC/ Dated:
Subject:- RESERVATION OF OFFICIAL RESIDENCE FOR CHAIRMAN,

Reference to the subject noted above.
2. According to the policy of the government, an official residence is reserved
for Chairman, Punjab Public Service Commission. This official residence is for exclusive use
of the Chairman, PPSC.
3. It is requested that the reserved residence may be designate as Chairman,
PPSC House so that the same could not be allocated to any other officer.
(NAYYER IQBAL)
SECRETARY
Subject: SCHEDULED VISIT TO INSPECT INSTALLATION OF 200-KVA /
ATC PANELS ETC.
154. The Section Officer (Dev.), S&GAD vide letter dated 04-04-2013 at
Page-132/Cor. (PUC) has informed that the visit of PPSC Building has been scheduled on
09-04-2013 at 10:30 P.M. to inspect installation of 200-KVA/ATS Panels etc.
Submitted please
Assistant (Estt.)
Supdt. (Estt.)
Subject:- GUIDELINES OF THE CHIEF ELECTION COMMISSION OF
PAKISTAN, ISLAMABAD
The Deputy Secretary (Admn), Information & Culture Department vide

circular letter dated 25-03-2013 at Page-18/Cor. (PUC) has stated that all promotional
publicity media campaigns of the Punjab Government have been withheld in line with the
guidelines issued by the Election Commission of Pakistan (ECP). This is to be implemented
in letter and spirit right through to the time leading upto the forthcoming General Elections
in May, 2013. However, the advertisements aimed at providing vital information in the form
of public service messages to the general public such as Dengue Control, Measles Control
Education, Security will continue in line with guidelines of Election Commission of Pakistan
(ECP).
Submitted please.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- PURCHASE OF PLOT FOR CONSTRUCTION OF PUNJAB PUBLIC
SERVICE COMMISSION EXAMINATION CENTER OFFICE
PAYMENT OF RS.234/-
In response to this office letter dated 26-03-2013 at Page-148/Cor., the

Executive Engineer, 1st Provincial Buildings Division, Lahore vide letter No. 7071/C dated
28-03-2013 at Page-149/Cor. (PUC) has requested the Sub-Divisional Officer, Provincial
Buildings Sub Division No. 4, Lahore to contact the quarter concerned immediately and
ensure possession of the Plot as early as possible in the interest of Government work.
Submitted for information please.
Assistant (Estt.)
Supdtt. (Estt.)
Ph. 99202763
Fax: 99202766
PUNJAB
No. Estt.II/101-2/2003-PPSC/
Dated: -04-2013
NO INQUIRY CERTIFICATE
Subject:- WRIT PETITION NO. 24050/2012; MASOOD KHALID

GHOURI ETC. VS. GOVERNMENT OF THE PUNJAB ETC.
This is to certify that no inquiry is pending against the following
Private Secretaries, Punjab Public Service Commission:-
xxi) Mr. Masood Khalid Ghouri, PS to Chairman

xxii) Muhammad Arshad Irfan, Private Secretary
xxiii) Muhammad Raza Qureshi, Private Secretary
xxiv) Muhammad Asif Nawaz, Private Secretary
xxv) Muhammad Asghar Minhas, Private Secretary
xxvi) Laeeq uz Zaman, Private Secretary
xxvii) Manzoor Ahmad Naz, Private Secretary
xxviii) Muhammad Zulfiwar, Private Secretary
xxix) Muhammad Afazal Abbasi Private Secretary
xxx) Muhammad Amjad, Private Secretary
(NAYYER IQBAL)
SECRETARY
Ph. 99202763
Fax: 99202766
PUNJAB
No. Estt.II/101-2/2003-PPSC/
Dated: -04-2013
NO OBJECTION CERTIFICATE

This office has no objection for grant of any relief from the
Government of the Punjab to the following Private Secretaries, Punjab Public
Service Commission under the rules, regulations and law:-
1. Mr. Masood Khalid Ghouri, PS to Chairman

2. Muhammad Arshad Irfan, Private Secretary
3. Muhammad Raza Qureshi, Private Secretary
4. Muhammad Asif Nawaz, Private Secretary
5. Muhammad Asghar Minhas, Private Secretary
6. Laeeq uz Zaman, Private Secretary
7. Manzoor Ahmad Naz, Private Secretary
8. Muhammad Zulfiwar, Private Secretary
9. Muhammad Afazal Abbasi Private Secretary
10. Muhammad Amjad, Private Secretary
(NAYYER IQBAL)
SECRETARY
Ph. 99202166
Fax: 99202766
PUNJAB
To,
The Section Officer (Cabinet-I),
S&GAD, Lahore
No. Estt.II/101-2/2003-PPSC/ Dated: -04-2013

Reference your letter No. S.O.(Cab-I)4-2/2012 dated 22-10-2012 on
2. Point-wise information/documents are as under:-

Poin Requirement Information/Documents
t
(i) Copies of appointment orders Copy enclosed at Annexure-I
(ii) Copies joining reports Copies enclosed at Annexure-II
(iii) Copies of No Objection Copy enclosed at Annexure-III
Certificates of PPSC
(iv) Copies of No Inquiry Copy enclosed at Annexure-IV
Certificates
(v) Copies of C.R. Dossiers Copy enclosed at Annexure-V
(vi) Copies of Service Rules Copy enclosed at Annexure-VI
(vii) Copy of Seniority List of Copy enclosed at Annexure-VII
Private Secretaries
(viii) Views / comments of PPSC As per Rules, Regulation and
on the representation of the Laws.
petitioners individually
DEPUTY SECRETARY
for SECRETARY
Subject:- WRIT PETITION NO. 24050/2012; MASOOD KHALID GHOURI
ETC. VS. GOVERNMENT OF THE PUNJAB ETC.
The Section Officer (Cabinet-I), S&GAD has requested to furnish the

following information/documents in respect of M/s. Muhammad Arshad Irfan, Muhammad
Raza Qureshi, Muhammad Asif Nawaz, Muhammad Asghar Minhas, Laeeq uz Zaman,
Manzoor Ahmad Naz, Muhammad Zulfiwar, Muhammad Afazal Abbasi and Masood Khalid
Ghouri, Petitioners/Private Secretaries, PPSC to proceed further:-
i) Copies of appointment orders.

ii) Copies joining reports.
iii) Copies of No Objection Certificates of PPSC
iv) Copies of No Inquiry Certificates
v) Copies of C.R. Dossiers
vi) Copies of Service Rules
vii) Copy of Seniority List of Private Secretaries
viii) Views / comments of PPSC on the representation of the petitioners
individually
It is submitted that the representation of the above Private Secretaries was

sent to S&GAD vide letter No. Estt-II/101-01/98-PPSC/146 dated 15-02-2012 for the
grant of BS-19 to the Private Secretaries of Punjab Public Service Commission having 12
years service as Private Secretary in BS-17.
Point-wise information/documents are as under:-

Point Requirement Information/Documents
(i) Copies of appointment orders Copy enclose at Annexure-I
(ii) Copies joining reports Copies enclosed at Annexure-II
(iii) Copies of No Objection Copy enclosed at Annexure-III
Certificates of PPSC
(iv) Copies of No Inquiry Certificates Copy enclosed at Annexure-IV
(v) Copies of C.R. Dossiers To be provided by the PA to
Secretary
(vi) Copies of Service Rules Copy enclosed at Annexure-VI
(vii) Copy of Seniority List of Private Copies enclosed at Annexure-VII
Secretaries
(viii) Views / comments of PPSC on As per Rules, Regulation and
the representation of the Laws.
petitioners individually
If approved, above mentioned information/documents may be supplied to the

quarter concerned. DFA is place below for approval please.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- UPGRADATION OF THE POST OF PRIVATE SECRETARIES
FROM BS-16 TO BS-17 IN THE PUNJAB PUBIC SERVICE
COMISSION
The Section Officer (Cabinet-I), S&GAD vide letter dated 28th March, 2013
at Page-117/Cor. (PUC) has enclosed herewith a copy of letter No. FD.PC.40-19/2011
dated 13-03-2013 alongwith its enclosure (Page-118/Cor.) received from Deputy Secretary
(PC), Finance Department mentioning therein that the Administrative Department is advised
that implementation of the judgment of Hon’ble Lahore High Court dated 23-05-2012
passed in writ petition No. 6238/2011 may be held in abeyance till the final decision of
review to be decided by the Honourable Lahore High Court in pursuance of order of the
Honourable Supreme Court of Pakistan dated 01-02-2013 passed in Civil Petition No.
1526-L of 2012, for information and further necessary action in the matter.
Submitted for information please
Assistant (Estt.)
Supdtt. (Estt.)
Ph. 99202166
Fax: 99202766
PUNJAB
To,
Rana Muhammad Nasim,
Assistant Director (LG&CD)
Office of District Coordination Officer,
Lahore
Subject: APPOINTMENT OF POLLING PERSONNEL
Kindly refer to your letter number District Election Cell/2013/335
dated 15-03-2013 on the subject noted above.
2. As is known, Punjab Public Service Commission is the sole forum for
recruitment of officials/officers in BS-12 to BS-20 for various Government
Departments of Punjab. Due to a very busy schedule of examinations/tests and
interviews in the months of April & May, 2013, Punjab Public Service Commission
will not be able to provide any of its employees to perform duty in the
forthcoming Election-2013.
3. The record will also show that due to the peculiar and sensitive
nature of the functions performed by the Punjab Public Service Commission, its
staff is never deputed for Election Duties.
(ZAHID MAHMOOD)
DEPUTY SECRETARY
for SECRETARY
Subject:- CHANGE OF NOMENCLATURE OF THE POST OF SENIOR
PSYCHOLOGIST (BS-19) AS CHIEF PSYCHOLOGIST (BS-19) IN
As per directions, draft ‘reference’ regarding change of nomenclature of the
post of Senior Psychologist (BS-19) as Chief Psychologist (BS-19) as placed below for
approval please.
Assistant (Estt.)
Supdtt. (Estt.)
Through Special Messenger
PUNJAB
Ph: 99202763
To
Mr. Momin Agha,

Secretary (I & C),
S&GAD,
Lahore.
No. Estt-II/1-2/98-PPSC/ Dated:
Subject:- CHANGE OF NOMENCLATURE OF THE POST OF SENIOR

PSYCHOLOGIST (BS-19) AS CHIEF PSYCHOLOGIST (BS-19) IN
The Government of the Punjab, Finance Department vide its No. Exp.(G)
4-2/93-II dated 29-12-1997 (Annexure-A) had authorized Chairman, Punjab Public Service
Commission to modify/change the nomenclature of a post. This permission was within the
framework of the Punjab Delegation of Financial Powers Rules, 1990 and Re-appropriation
Rules, 1963.
2. Now that the Punjab Delegation of Financial Powers Rules, 2006 have
become operative, apparently Chairman, Punjab Public Service Commission does not enjoy
this jurisdiction as mentioned in Para-01 ante.
3. Senior Psychologist, Punjab Public Service Commission is in BS-19 since

06-12-2007 with reference to the S&GAD’s order No. S.O.CAB-I/4-7/2007 dated
06-12-2007(Annexure-B).
4. Heading the Psychological Branch of Punjab Public Service Commission,

this officer performs a greater task than even the Chief Psychologist of the Federal Public
Service Commission. The quality of her assessments/reports is excellent. It will, therefore,
be appropriate to re-designate this existing post as Chief Psychologist without any
upgradation in terms of pay scale or allowances and without any other financial
implications.
5. You are, therefore, requested to take up our request with the Finance
Department to re-designate the post of Senior Psychologist (BS-19) as Chief Psychologist
(BS-19).
(NAYYER IQBAL)
SECRETARY
Discussed. The item-wise comments are submitted hereunder:-
Sr. Term Reply/Comments

No.
12 Any advertisement or neon signs to be PPSC will not display any neon-sign and
displayed on the exterior walls of the building advertisement on the exterior walls of
shall be charged from the Tenant as per the building. Therefore no additional
prevailing market rates. rent is to be paid by the PPSC
16 In the event of breach of the covenants given Being a government department, PPSC
above, the Landlord shall have the right to will not breach the covenants.
enter upon the demised premises and the Rent
Deed shall be deemed to have been terminated
forthwith.
22 The Tenant will not be allowed to remove his Being a government department, PPSC
holdings and will be bound to pay the loss, will no remove his holdings and will pay
arrears and rent of that period when the the loss, arrears and rent of that period
holdings are not removed on account of non- when the holdings are not removed on
payment of loss/damages so intimidated. In account of non-payment of loss/damages
case of a default towards rent or any dues, up- so intimidated.
till the date mentioned here-in, the Landlord
shall be empowered to disconnect the
electricity without serving any notice which
shall be restored subject to clearance of
outstanding dues in lump sum.
26 Parking fee @ Rs.500/- per month per car and The Secretary LDA showed his inability
Rs.100/- per motorcycle per month along-with to remove/alter/delete any condition of
sticker fee @ Rs.20/- each shall be charged the Tenancy agreement. However, he
from the Tenant as per requirement subject to offered his utmost cooperation in
availability of space. accommodation/parking of additional 5-
6 vehicles
Subject::- HIRING OF SPACE AT 8TH FLOOR OF LDA PLAZA LAHORE FOR THE
OFFICES OF P.P.S.C.
The observation of Director Legal, PPSC on the proposed ‘Rent Deed’ on
terms Nos. 12, 16, 22 & 26 are explained hereunder:-
12. PPSC will not display any neon-sign and advertisement on the exterior walls
of the building. Therefore no additional rent is to be paid by the PPSC.
16. May be agreed.
22. May be agreed.
26. The Secretary LDA showed his inability to remove/alter/delete any condition
of the Tenancy agreement. However, he offered his utmost cooperation in
accommodation/parking of additional 5-6 vehicles.
The above observations, already pointed out by Director Legal, were

discussed with the Secretary L.D.A. and he expressed his inability to alter in any
terms & conditions of their approved Rent Deed.
Keeping in view the above, it is proposed that Tenancy Agreement/Rent

Deed may be signed with Secretary LDA.
Submitted please.
Subject: DISPOSAL OF HARD COPIES OF APPLICATION
Kindly refer to approval of the worth Chairman at Para-9/N (Page-2)
Hard copies of application has been disposed off by selling to Mr. Khalid
Mahmood being the highest bidder vide quotation dated 14-03-2013 at Page-4/Cor.
Calculation is as under:-
Total Weight 6354 Kg.

Rate Rs.27.20 Per Kg.
Total Amount Rs.1,72,828/-
The said amount (Rs.1,72,828/-) is hereby handed over to the Deputy

Secretary, PPSC.
_________________ _______________________
Nadeem ur Rehman Maj (R( Muhammad Ashraf
Assistant Security Officer
_____________________
Abdul Razzaq Naeem
Director Recruitment – II
Ph. 99202166
Fax: 99202766
PUNJAB
To
The Director General,

Lahore Development Authority,
Lahore
Subject:- PURCHASE OF PLOT FOR CONSTRUCTION OF PUNJAB PUBLIC

SERVICE COMMISSION EXAMINATION CENTRE/ OFFICE-
PAYMENT OF Rs.234/-
Please refer to the Director (Real Estate Management), Lahore Development

Authority’s letter No. DEM-I/LDA/5598, dated 07-11-2012 on the subject noted above.
2. The requisite amount of Rs.234/- has been deposited into National Bank of
Pakistan on 11-12-2012 (copy enclosed).
3. It is requested that the physical possession of the plot may be handed over to
the Punjab Public Service Commission, Lahore at the earliest.
(NAYYER IQBAL)
SECRETARY
NO. & DATES EVEN
1. The Secretary (I&C), Government of the Punjab, S&GAD, Lahore.
2. The Chief Engineer (North Zone), Punjab Buildings Department, Lahore
3. The Director, Real Estate Management, Lahore Development Authority, Lahore

with reference to letter No. DEM-I/LDA/5598, dated 07-11-2012.
4. The Executive Engineer, 1st Provincial Buildings Division, Lahore with the request
to coordinate Lahore Development Authority for getting possession of the said plot.
Ph. 9202166
Fax: 9202766
PUNJAB
To
The Deputy Secretary (Dev.),

S&GAD, Lahore
No. Estt.II/63-02/2009-PPSC/ Dated: 2013
Subject:- REQUEST OF SCOPE OF WORK AND RELEASE OF ADDITIONAL

FUNDS AMOUNTING TO RS.0.943 MILLION
Please refer to your letter bearing No. SO(DEV)1-260/2008, dated 23-02-

2013 on the subject noted above.
2. It has been confirmed by the concerned Sub Divisional Officer, Provincial

Buildings Sub Division No. 4, Governor’s House, Lahore vide statement at Annexure – A
that two additional ATS Panels and other items had actually been got installed.
3. The funds of this scheme were directly received by the Buildings Department
from the Government, therefore, the Punjab Public Service Commission was not required to
be associated with the operational aspects of this Scheme..
` Deputy Secretary
For Secretary
Subject:- IMPLEMENTATION STATUS OF PENDING CHIEF MINISTER
DIRECTIVES
The Section Officer (I&C), S&GAD vide letter dated

25-02-2013 at Page-178/Cor. (PUC) has informed that the Competent Authority has
observed that disposal of the Chief Minister’s directives by PPSC is not up to the mark. A
review of the implementation status of chief Minister’s Directives issued to the PPSC from
time to time since 2008 up to 2012 shows that 88% of the directives are still pending.
It has been requested to kindly direct Focal Person of PPSC to reconcile the
latest position of the disposal of directives with Additional Secretary (I.T.)/Computer
Section of Chief Minister’s Secretariat and to ensure the compliance of the Chief Minister’s
Directives without further delay.
It is submitted that a Focal Person of PPSC may be nominated/deputed to

reconcile the latest position of the disposal of directives.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- REGULARIZATION POLICY
PUC – I
It has been published on 03-03-2013 in the newspapers at Page-235/Cor.
(PUC-I), that Punjab Government issued Policy for regularization of the Contract
Employees under which those in BS-16 and above will be appointed through the Punjab
Public Service Commission and those in lower grades by the Departments concerned.
PUC – II
The Additional Secretary (PP&CM), S&GAD vide notification No.
DS(O&M)(S&GAD)5-3/2013, dated 01-03-2013 at Page-236/Cor. (PUC-II), has stated
that in order to streamline the procedure laid down for appointment of contract employees
in BS-16 and above, excluding those working against posts in various Projects /
Programmes / PMUs / PMOs and other time bound (one-time) development activities, on
regular basis, the Chief Minister, Punjab is pleased to revised the guidelines.
The brief features of this notifications are:-
1. The contract employees appointed on the recommendation of PPSC are to

be considered for appointment on regular basis. The summaries of such
employees shall be put up by Administrative Departments to Chief Minister
through Regulations Wing and Finance Department.
2. The contract employees in BS=16 and above appointed by the Selection
Committee of concerned Department may be referred to PPSC to determine
their suitability for appointment on regular basis after getting services rules
framed.
PUC – III
The Secretary (Regulations), S&GAD vide circular letter No. DS(O&M)

(S&GAD)5-3/2013, dated 02-03-2013 at Page-239/Cor. (PUC-III) that the Chief Minister,
Punjab has been pleased to approve that Committee constituted shall determine the
eligibility and suitability of contract employees in BS-16 and above working in the
Autonomous Bodies in the Punjab for their appointment on regular basis. The contract
employees appointed prior to 01-03-2013 may be considered by the above mentioned
committee keeping in view the terms and conditions from (a) to (h) in PUC-III
PUC – IV
The Secretary (Regulations), S&GAD vide notification No. DS(O&M)

(S&GAD)5-3/2013, dated 02-03-2013 at Page-240/Cor. (PUC-IV) that the Chief Minister,
Punjab has been pleased to direct that all Autonomous/Semi-Autonomous Bodies/Special
Institutions in the Punjab may make appointments on regular basis of the contract
appointees in BS-1 to 15 in line with the Service & General Administration Department
notification No. DS(O&M)((S&GAD)5-3/2013, DATED 01-03-2013 (Annexure-V).
FROM PRE-PAGE
PUC – V
The Secretary (Regulations), S&GAD vide notification No. DS(O&M)

(S&GAD)5-3/2013, dated 01-03-2013 at Page-244/Cor. (PUC-V) that the Chief Minister,
Punjab has been pleased to order appointment of employees in BS-1 to 15, recruited on
contract basis under the provisions of the Contract appointment Policy issued by the
S&GAD in 2004 against the posts presently held by them in various Government
Departments of the Punjab, on regular basis.
It has further been ordered in Para-2 of the said Notification to withdraw the
posts in BS-11 to 15 presently held by the contract employees, as mentioned in rule 16 of
the Punjab Civil Servants (Appointment and Conditions of Service) Rules, 1974 from the
purview of the Punjab Public Service Commission in terms of rule 5 of the Punjab Public
Service Commission (Functions) Rules, 1978.
Submitted for kind perusal of the worthy Chairman, please
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- PROVISION OF FUNDS THROUGH SUPPLEMENTARY GRANT
FOR HIRING SPACE FOR PUNJAB PUBLIC SERVICE
COMMISSION OFFICE AT 8TH FLOOR OF LDA PLAZA, LAHORE
The Section Officer (Cabinet-I), S&GAD vide letter dated

02-03-2013 at Page-308/Cor. (PUC) has enclosed a copy of Summary duly approved by
the Chief Minister, Punjab to the Secretary, Finance Department, wherein he has been
pleased to accord approval for provision of funds amounting to Rs.97,47,000/- for shifting
of offices located in Main Original Block of PPSC to LDA Plaza with the request to release
funds through supplementary grant during the financial year 2013-2013 for said purpose.
Submitted please.
Assistant (Estt.)
Supdtt. (Estt.)
Ph. 9202166
Fax: 9202766
PUNJAB
To
Mian Muhammad Sarwar
Director General (Research),
Federal Public Service Commission,
Aga Khan Road, F-5/1,\
Islamabad
No. Estt.II/1-18/98-PPSC/ Dated: 2013
Subject:- AGE RELAXATION AND QUOTA FOR CERTAIN

COMMUNITIES/REGIONS
Please refer to your letter bearing No. 2-1/2013/CR-I, dated 30-01-2013 on

2. Relaxation in age limit for posts in the Punjab Government is governed by
the Punjab Civil Servants Recruitment (Relaxation of Upper Age Limit) Rules, 1976. A
copy of these Rules is enclosed as Annexure-A. This document (Annexure-A) also
contains copies of Punjab Government’s notifications containing some other provisions
regarding relaxation of upper age limit i.e. S&GAD’s notification Number
SOR.I(S&GAD)9-3/92 dated 09-05-1994, Number SOR.I(S&GAD)9-252/88 dated 20-10-
1998 and Number SORI(S&GAD)9-36/81 dated 27-07-1999.
3. Government of Punjab, vide circular letter bearing No.

SOR-IV(S&GAD)10-6/2013, dated 19-06-2012 (copy enclosed as Annexure-B), has
provided the following quotas for appointment:-
(a) 2% quota for disabled persons, as per Notification No. SOR-III(S&GAD)

2-86/97, dated 28-01-1999.
(b) 15% quota for women as prescribed vide Notification No. SOR-IV
(S&GAD)15-1/2012, dated 21-05-2012.
(c) 5% quota for minorities vide Notification No. SOR-III(S&GAD)1-35/93,

dated 27-03-2010.
(d) 20% quota of posts in the cadre of Junior Clerk, Patwari, Driver, Baildar,
Naib Qasid, Mali, Frash, Water Carrer and Chowkidar reserved for the
children of serving / retired government employees in BS-1 to 5 vide
Notification No. SOR-III(S&GAD)2-73/ 2003, dated 05-11-2011.
4. Any further queries will be welcomed.
Deputy Secretary
For Secretary
Subject:- UPGRADATION OF THE POSTS OF STENOGRAPHER, SENIOR
SCALE STENOGRAPHER, PERSONAL ASSISTANT AND PRIVATE
SECRETARY
The Deputy Secretary (PC), Finance Department vide letter dated

12-02-2013 at Page-128/Cor. (PUC) has stated that Governor of the Punjab has been
pleased to upgrade the posts of Stenographer, Senior Scale Stenographer, Personal
Assistant and Private Secretary in relaxation of ban on upgradation of posts, w.e.f. 23-12-
2011.
If approved, entries of the incumbents may be incorporated in their service

books.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- APPEAL AGAINST NON-PROMOTION OF PRIVATE
SECRETARIES AS DEPUTY DIRECTORS
The Private Secretaries, Senior Scale Stenographers and Stenographers have
made a representation at Page-292/Cor. (PUC) and requested that the letter moved to the
Regulation Wing, S&GAD to abolish the Private Secretaries promotion quota against the
posts of Deputy Directors may be withdrawn and the vacant posts of Deputy Directors
reserved for Private Secretaries (holding BS-17) may be filled to an early date.
The Service Rules for the post of Deputy Director/Deputy Secretary (BS-
17) envisage as under:-
i) 80% by promotion on the basis of selection from amongst the

persons holding the post of Superintendent in the functional unit ;
ii) 20% by promotion on the basis of selection from amongst the

Private Secretaries in the functional unit;
If no suitable person from amongst both the above categories is available for
promotion then by transfer.
It is submitted that a meeting of Departmental Promotion Committee of
PPSC under the Chairmanship of Mr. Shahzad Hassan Pervez, former Chairman was held
on 21-03-2009 (Minutes at Page-294/Cor.). The DPC observed that the existing Service
Rules regarding quota of Private Secretaries (20%) for promotion has become redundant
after up gradation of eleven posts of Private Sectaries to BS-17 and grant of BS-18 to them
after seven years service by the Finance Department in compliance of orders of Supreme
Court of Pakistan. The DPC directed that relevant Services Rules may be got reframed as
Private Secretaries BS-18 cannot be promoted to the lower post of Deputy Director
(BS-17).
It is further submitted that the post of Private Secretary has been upgraded
from BS-16 to BS-17 vide circular letter dated 12-02-2013 at Page- 296/Cor.
In the light of above mentioned orders, it has been observed that the existing
service rules in the matter have become redundant as the senior most Private Secretaries of
BS-17 and BS-18 cannot be promoted to the same/lower post of Deputy Director (BS-17).
P.T.O.
FROM PRE-PAGE
The worthy Chairman, PPSC vide Para-192 (Page-31) has referred the case
for analysis to Mr. Arshad Bin Ahmad and Mr. Muhammad Ilyas, Members, PPSC for the
promotion of Deputy Director/Deputy Secretary (BS-17) reserved for Private Secretaries
(20% Quota). After examining all the aspects of the issue; it was decided vide Para-202(ii)
(Page-32) that two posts of Deputy Directors against promotion quota of Private
Secretaries in the functional unit may be referred to the Regulation wing of S&GAD for
reframing the service rules as the senior most Private Secretaries being already in BS-18
cannot be promoted to the lower posts of Deputy Director (BS-17).
With reference to the worthy Chairman’s observations at Page-292/Cor.
(PUC), the Commission has not yet sent any letter to Regulation wing for amended in
service rules to abolish the quota of Private Secretaries against promotion of the posts of
Deputy Director’s.
Submitted please.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- REQUEST OF SCOPE OF WORK AND RELEASE OF ADDITIONAL
FUNDS AMOUNTING TO RS.0.943 MILLION
The Deputy Secretary (DEV.), S&GAD vide letter dated 23-02-2013 at

Page-128/Cor. (PUC) has requested to confirm whether two additional ATS panels and
other items had actually been installed by the Building Department, during financial year
(2009-10), in addition to the approved scope and cost of the scheme.
It is submitted that Care Taker, PPSC may be requested to verify the above
mentioned information in consultation with Building Departments so that the same may be
forwarded to the Deputy Secretary (DEV.), S&GAD, Lahore.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- REQUEST – MAINTAIN QUOTA OF SENIOR SCALE
STENOGRAPHER AS PER SANCTION STRENGTH OF OFFICERS
OF BS-18 & 19.
All Sr. Scale Stenographers and Stenographers of Punjab Public Service

Commission have pointed out that the attachment of the Sr. Scale Stenographer with
officers of BS-18 & 19 need to re-allocate as with the passage of time there has been a lot
of changes occurred there to. Presently total sanctioned posts of BS-18 & 19 are as under:-
1. Director IT BS-19 1 Post

2. Sr. Psychologist BS-19 1 Post
3. Directors BS-18 5 Posts
(Dir. Res., Dir. Legal, D.E.,
DR-I & DR-II)
4 Psychologist BS-18 1 Post
18 Posts
There are 5 posts of Sr. Scale Stenographers sanctioned to attach with the
officer of BS-18 & 19 presently which is less than actual strength of officers working in
PPSC. It has been requested that this anomaly needs to rectify and the posts of Sr. Scale
Stenographers may please be enhanced as per sanction strength of the officers of
BS-18 & 19.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- CONFIDENTIAL REPORT
Lt. Col. Bilal Ahmad, Intelligence Vetting Section vide fax dated 08-02-2012
at Page-14/Cor. (PUC) has sent a confidential report for information.
2. With reference to worthy Chairman, PPSC at Page-14/Cor. (PUC), draft is

submitted below for approval please.
Assistant (Estt.)
Supdt. (Estt.)
Ph. 9202166
Fax: 9202766
PUNJAB
To
Lt. Col. Bilal Ahmad

Intelligence Vetting Section,
No. Estt.II/2013-PPSC/ Dated: 2013
Subject:- CONFIDENTIAL REPORT
Reference your fax bearing No. 269/DD-14/Int. dated 08-02-2013 on the

subject noted above.
2. The contention of your letter is appreciated. However, it is to inform you

that while processing the application of candidates, Punjab Public Service Commission
cannot restrict anyone from applying and competing for a particular post who is involved or
reported to have been involved in any illegal activity. Such a scrutiny is the domain of the
concerned Administrative Department before issuance of offer of appointment etc.
Therefore, it would be desirable that in the instance case, the concerned Law/Prosecution
Department may be approached by you.
Deputy Secretary
For Secretary
Subject:- INSTALLATION OF SOUND SYSTEM IN THE CONFERENCE
ROOM OF PUNJAB PUBLIC SERVICE COMMISSION
127. The Section Officer (Cabinet-I), S&GAD, Lahore vide letter dated
06-02-2013 at Page-180/Cor. (PUC) has enclosed a copy of substituted U.O. letter bearing
No. SO(SO(G-I)6-1/2012, dated 29-12-2013 at Page-181/Cor. received from the Finance
Department, for information and taking further necessary action in the matter.
128. Accounts Officer may be requested to take further necessary action.
Assistant (Estt.)
Supdt. (Estt.)
Subject:- AGE RELAXATION AND QUOTA FOR CERTAIN
COMMUNITIES/REGIONS
Mian Muhammad Sarwar, Director General (Research), Federal Public

Service Commission, Islamabad vide letter dated 30-01-2013 at Page-262/Cor. (PUC),
has stated that the Federal Public Service Commission has undertaken a study on “Age
Relaxation and Quota for certain Communities/Region in Civil Post”. It has been requested
to provide the following information:-
(i) Whether your Government/Commission grants age relaxation to certain

communities (e.g. Scheduled Casts, Buddhist, widow, son/daughter of
deceased employees, disable persons, Government servants, retired Armed
Forces Personnel etc.) and regions (e.g. recognized tribes, former states etc.)
on compassionate grounds over and above as prescribed in recruitment rules.
If so, then copy of relevant rules may be provided.
(ii) Whether your Government/Commission has reserved special quota in

services/posts for certain communities and regions as stated above. If yes, so
then copy of the relevant rules may be provided.
It is submitted that the Government of the Punjab has granted following type
of age relaxation:-
(a) In the case of a disabled person the maximum upper age limit prescribed in
the Service/Recruitment Rules, for appointment to a post, shall be raised by
10 years (Page-267).
(b) In the case of Ex-Defence officers/personnel, the entire period of service

rendered by them in the Defence Forces, subject to a maximum of 10 years,
shall, for the purposes of upper age limit for appointment under an rule, be
excluded from their age (Page-270).
(c) In the case of a candidate already working as a Government servant, the

period of his continuous service as such shall for the purpose of upper age
limit prescribed under any service rules, of the post for which he is a
candidate, be excluded from his age (Page-266).
(d) In case of children of deceased/invalidated/incapacitated Government

servants who apply for Government service under rule 17-A of the Punjab
civil Servants (Appointment & Condition of Service) Rules, 1974, the
maximum upper age limit prescribed in the Service/Recruitment Rules for
appointment to post, shall be raised by 5 years (Page-267).
(e) In the case of the candidates from schedule castes and under developed
areas, for a period of 20 years from the commencement day of the
Constitution of the Islamic Republic of Pakistan the upper age limit shall be
relaxed by three years (this provision had been become redundant since
1993) (Page-266).
(f) Govt. of the Punjab vide notification bearing No. SORI(S&GAD)9-36/81

dated 21-05-2012 has granted upto 5 years relaxation in upper age limit
across the board. Upto 3 years relaxation in upper age limit to female
candidate is also granted in addition to the 5 years general age relaxation
(Page-281).
FROM PRE-PAGE
The Government of the Punjab vide circular letter bearing No. SOR-
IV(S&GAD)10-6/2013, dated 19-06-2012 at Page-263 has provided the following quotas
for appointment through different notifications:-
(e) 2% quota for disabled persons, as per Notification No. SOR-III(S&GAD)

2-86/97, dated 28-01-1999.
(f) 15% quota for women as prescribed vide Notification No. SOR-IV
(S&GAD)15-1/2012, dated 21-05-2012.
(g) 5% quota for minorities vide Notification No. SOR-III(S&GAD)1-35/93,

dated 27-03-2010.
(h) 20% quota of posts in the cadre of Junior Clerk, Patwari, Driver, Baildar,
Naib Qasid, Mali, Frash, Water Carrer and Chowkidar reserved for the
children of serving / retired government employees in BS-1 to 5. Junior
Clerk (BS-7) and Patwari (BS-9) vide Notification No. SOR-III(S&GAD)2-
73/ 2003, dated 05-11-2011.
If approved, above information may kindly be conveyed to the quarter

concerned. Draft is added below for approval please.
Assistant (Estt.)
Supdt. (Estt.)
From Pre-Page
Kindly refer to Para-304/N, point-wise information about other

issues/demands is submitted below for perusal/information:-
Points Remarks
(1) As per directions vide Para-297/N (Page-47), this point will be considered
later on.
(2) The case regarding upgradation for the posts of Directors, Deputy Directors
and Superintendent is under process.
(3) Departmental Promotion for the posts of System Analyst, Deputy Director,
Programmer, Assistant Programmer and Superintendent have been carried out
vide order dated 12-02-2013
(4&5) The Government of the Punjab has imposed ban on recruitment vide letter
No. SOR-IV(S&GAD)10-5/2013 dated 18th January, 2013. The Additional
Secretary (PP&CM) has been requested for clarification regarding ban of
recruitment vide this office letter No. PPSC-Estt-118 dated 08-02-2013.
(6) The case regarding double session payment is under process with Finance
Department.
(7) Written examinations and interviews programme must be finalized at least 15
days ago.
(8) A list of staff whose posting period is more than 3 years as on 14-02-2013 has
been put up vide para-299/N (Page-48) for further necessary action.
(9) The letter regarding restoration of 07 posts of Assistant Director (BS-17)
(including one post of Assistant Director Research) is under process
Submitted please.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- ANNUAL REPORT OF THE PUNJAB PUBLIC SERVICE
COMMISSION FOR THE YEAR 2012
31. The Deputy Secretary (Admn), Governor’s Secretariat, Punjab vide letter
dated 14-02-2013 at Page-22/Cor. (PUC) has forwarded Annual Report of Punjab Public
Service Commission for the year, 2012 (in original) to the Principal Secretary to Chief
Minister with the request to place the same before the Provincial Assembly, as stipulated
under Section 9(3) of the Punjab Public Service Commission Ordinance, 1978.
32. Submitted for kind perusal/information of the worthy Chairman, PPSC.
Assistant (Estt.)
Supdtt. (Estt.)
Subject: - AMENDMENT IN THE PUNJAB DEPARTMENTAL
EXAMINATION RULES, 2012
The Section Officer (R-III), Government of the Punjab, S&GAD vide

minutes of the meeting dated 09-02-2013 at Page-02/Cor. (PUC), has informed that a
meeting of the Service Rules Committee (SRC) held on 09-02-2013 under the chairmanship
of Secretary (Regulations), S&GAD for discussion of amendments in the Punjab
Departmental Examination Rules, 2012. After detailed discussion, the Service Rules
Committee (SRC) recommended amendments in the Departmental Examination Rules, 2012
as under:-
(i) In rule 1, for sub-rule (3), the following proviso shall be added:
“Provided that officers of equivalent scale/grade posted outside the
Punjab may also appear in the Departmental Examination under these
rules if a request is made by their respective government and
accepted by the competent authority.”
(ii) In rule2(a) the following may be added after the word Punjab and
before:-
“The competent authority shall be authorized to make
modification(s) in Schedule-I and Schedule-II of these rules.”
(iii) In Schedule-I, the word provided as shown at Sr.No.5 in Column
No.6 shall be deleted.
(iv) In Schedule-II, the word provided wherever accruing in the note may
be substituted with the word “allowed”.
If approved, a copy of the minutes of meeting dated 09-02-2013 at

Page-2/Cor, (PUC) along with enclosures may be supplied to Director Recruitment-II,
PPSC for information and necessary action.
Senior Clerk (Estt.)

Dy. Dir. (Estt.)
Subject:- REPRESENTATION FOR IMPLEMENTATION OF DEMAND NO. 8
OF CHARTER OF DEMAND
The General Secretary, APCA Unit, Punjab Public Service Commission,

Lahore has made a representation at Page-193/Cor. (PUC) for implementation of demand
No. 8 of Charter of Demand at Page-191/Cor.
As per directions at Page-193 (PUC), the requisite information regarding

staff whose posting period is more than 3 three years as on 14-02-2013 is as under:-
Sr. No. Name of the Post Number

1 Deputy Director 07
2 Superintendent 13
3 Assistant 33
4 Senior Clerk 13
5 Junior Clerk 15
6 Senior Scale Stenographer 04
7 Stenographer 05
Submitted please.
Assistant (Estt.)
Supdtt. (Estt.)
Ph. 9202166
Fax: 9202766
PUNJAB
URGENT
BY FAX
To
The Deputy Secretary (Admn.)

Governor’s Secretariat, Punjab,
Lahore.
No. Estt.IV-91-01/99-PPSC/ Dated: 2013

Please refer to your letter No. GS/Confdl.P-1/2009-02 dated 12-02-2013 on

2. The Chairman, Punjab Public Service Commission will submit the Annual
Report - 2012 as per schedule mentioned in the above referred letter i.e. on 13-02-2013 at
1400 hours at the Governor’s House, Lahore
3. The following Members/Officers will accompany the Chairman:-

1.
2.
3.
4.
5.
(Zahid Mahmood)
Deputy Secretary
NO. & DATE EVEN
1. The Military Secretary to Governor.

2. The Private Secretary to Governor.
(Zahid Mahmood)
Deputy Secretary
20. The Deputy Secretary (Admn), Governor’s Secretariat, Punjab vide letter
dated 12-02-2013 at Page-7/Cor. (PUC) has informed that the Governor has been pleased
to accord his consent to the submission of Annual Report of Punjab Public Service
Commission for the year 2012 by the Chairman, PPSC on 13-02-2013 at 1400 hours at
Governor’s House, Lahore. It has been requested that further necessary action may kindly
be taken accordingly and the list of participants may also be forwarded to this Secretariat.
21. It is submitted that the Chairman, PPSC may be requested to kindly

nominate list of participants to visit Governor’s House for presentation of Annual Report. If
approved, the Deputy Secretary (Admn.), Governor’s Secretariat, Punjab may be informed
accordingly. Draft ‘letter’ is added below for approval please.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- CREATION OF SIX POSTS OF ASSISTANT DIRECTOR(BS-17)
AND ONE POST OF ASSISTANT DIRECTOR (RESEARCH) (BS-17)
IN PPSC
Brief history of the case is as under:-

1. The Punjab Public Service Commission forwarded a request to the
Secretary, S&GAD (I&C Wing) vide letter dated 28-05-2009
(Flag–A) for creation of six posts of Assistant Director(BS-17) and
one post of Assistant Director Research (BS-17) on the basis of actual
workload, through S.N.E. proposal during the Financial Year 2009-
2010. The S.N.E. was forwarded by the Administrative Department to
the Finance Department. Consequently, the Finance Department
approved the proposal regarding creation of seven posts of Assistant
Directors (including one post of Assistant Director Research), vide
order No. SO(CAB-I)4-4/07 dated 07-07-2009 (Flag–B).
2. After the creation of the said posts, the Punjab Public Service
Commission forwarded the case for framing of Service Rules
regarding newly created posts. The Service Rules Committee of the
S&GAD approved the rules for the posts of Assistant Director
(BS-17) and Assistant Director Research (BS-17) which were notified
by the Regulation Wing of S&GAD vide Notification No.
SOR-III(S&GAD)1-9/2003 dated 31-10-2009 (Flag–C).
3. The spirit of creation of 7 posts of Assistant Director (BS-17) was to

provide a base for the upgradation of the posts of Deputy Director
from BS-17 to BS-18 and Directors from BS-18 to BS-19. The posts
of Assistant Director were to streamline the channel from
Superintendent BS-16 to Assistant Director BS-17 and then Deputy
director BS-18 (if approved by the Government). The case of
upgradation of Deputy Directors and Directors were submitted to
Government which was not approved by the Government.
4. S.N.E. (non-development) (combined) for the next financial year
2010-2011 was forwarded to the Secretary S&GAD (I&C Wing) vide
letter dated 02-03-2012 (Flag–D) in respect continuation of newly
created posts but the same was not included in the Budget of
2010-2011.
Since the work of the Commission has increased manifold and there is
need of officers/staff in PPSC, it is requested that the Government of the Punjab
may be requested to restore the above posts at the earliest.
Submitted please
Subject:- CPLA NO. 1526-L/2012 (GOVT. OF THE PUNJAB VERSUS ATTA
ULLAH, PRIVATE SECRETARY, PPSC)
It is informed by the Legal Branch that the subject cited CPLA has been
fixed for hearing on 01-02-2012 in Supreme Court of Pakistan, Lahore Branch, Lahore.
Deputy Director Legal may be requested to attend the court on the said date.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- CHARTER OF DEMAND
The President, APCA Unit, Punjab Public Service Commission, Lahore has
represented charter of demand at Page-191/Cor. (PUC) before the worthy Chairman,
PPSC. As per directions of the worthy Chairman, point-wise information regarding
record/documents are submitted below for perusal/information:-
(1) It is submitted that the Government of the Punjab has pleased to grant Special
Allowance @ 20% of Basic pay to the employees of Civil Secretariat Punjab
(BS-1 to BS-22) but the Commission’s employees are deprived of the benefits of
this allowance. The same allowance was granted in the past with name of
Secretariat Allowance which was also given to the employees of Punjab Public
Service Commission until it was break off in 1994. The Finance Department
agreed to sanction/release of a sum of Rs.0.500 million (Rupees Five hundred
Thousand only) vide order No. CAB-I/4-3/2010 dated 19 th May, 2010 in
anticipation of provision of funds through Supplementary Grand during the
current financial year 2009-2010.
(4&5) The Government of the Punjab has imposed ban on recruitment vide letter
No. SOR-IV(S&GAD)10-5/2013 dated 18th January, 2013
(9) The case regarding creating of 07 posts of Assistant Director (BS-17)

(including one post of Assistant Director Research) is under consideration of
the worthy Chairman.
Assistant (Estt.)
Supdtt. (Estt.)
Subject:- BAN ON RECRUITMENT
The Additional Secretary (PP&CM), S&GAD vide circular letter dated

18-01-2013 at Page-450/Cor. (PUC), has conveyed that the Chief Minister, Punjab has
pleased to impose ban on recruitment against all posts in all Government Departments,
Attached Departments, District Governments, TMAs, Projects, Autonomous Bodies, Semi-
Autonomous Bodies and Foundations with effect from 17-01-2012. However, this ban
would not apply on recruitment to be made through the Punjab Public Service Commission.
It has been requested to ensure that orders of the Chief Minister, Punjab are strictly
complied with in all the Government Departments, Attached Departments, District
Governments, TMAs, Projects, Autonomous Bodies, Semi-Autonomous Bodies and
Foundations.
Submitted for information of the worthy Chairman, PPSC.
Assistant (Estt.)
Supdtt. (Estt.)
Subject: REVISED ROUGH COST ESTIMATE FOR INSTALLATION OF
200-KVA GENERATOR IN PPSC BUILDING AT 2-DAVIS ROAD,
LAHORE
The Executive Engineer, Provincial Building Division, Lahore vide letter

dated 12-12-2012 at PUC (Page-127/Corres.) has requested the Secretary (I&C), Govt. of
the Punjab, S&GAD that scheme cited as subject was administratively approved for
Rs.3.440 (M) vide S&GAD No. SO(Dev)1-260/208, dated 17-08-2009. Accordingly the
work was executed and complete during 2009-10. However, due to following reasons the
cost of the scheme was increased:-
 The building of Punjab Public Service Commission comprises of 3-blocks i.e.
Chairman Block (Two storey building), Rashid Block (3-Storey Building)
and main old building.
 While preparing the rough cost estimate, the electric load of Old block
(already declared dangerous) was not included and provision of only one
ATS panel was incorporated.
 However, due to shortage of office accommodation, the old block is still

under occupation of PPSC authorised. Hence, provision of one number ATS
panels was not sufficient to meet with the requirement of total load of the
building. Hence, two additional ATS panel were installed, due to which the
cost of the scheme was increased. The detail of the same is as under:-
Additional cost i) ATS Panel = 0.518 (M)

ii) 4 core cable 120 mm = 0.350 “
iii) Earthing = 0.075 “
Total = 0.943 (M)
Hence, this revised rough cost estimate amounting to Rs.4.343 (M) has been
prepared and submitted herewith for according Revised Administrative Approval and
allocation of funds as early as possible.
Submitted for kindly perusal of the worthy Chairman, please
Assistant (Estt.)
Supdt. (Estt.)
Subject: AMENDMENT IN THE PROMOTION POLICY – 2010
The Section Officer (Regulations–II), S&GAD vide letter dated 05-10-2013

at PUC (Page-144/Corres.) has stated that the Chief Minister, Punjab has been pleased to
insert the following new sub-para 2(aa), after para 2(a) in the Schedule – I of Promotion
Policy – 2010.
2(aa) For the overall grading in the PERs to be recorded on the revised
forms for the year 2013 onwards, following marks have been
allocated to the rating given below:-
Sr. No. Overall grading Marks

(i) Outstanding 10
(ii) Very Good 8
(iii) Satisfactory 7
(iv) Unsatisfactory 0
It is submitted that the above mentioned amendment has been incorporated

which may kindly be seen at Page-167/Corres..
Submitted please.
Assistant (Estt.)
Supdt. (Estt.)
* 2(aa) For the overall grading in the PERs to be recorded on the revised
forms for the year 2013 onwards, following marks have been
allocated to the rating given below:-
Sr. No. Overall grading Marks

(i) Outstanding 10
(ii) Very Good 8
(iii) Satisfactory 7
(iv) Unsatisfactory 0
Subject: REVISED ROUGH COST ESTIMATE FOR INSTALLATION OF 200
KVA GENERATOR IN PPSC BUILDING AT 2-DAVIS ROAD,
LAHORE
The Section Officer (Development), I&C Wing of S&GAD, Lahore vide

PUC at Page-123/Corres. forwarded a copy for information to the Secretary, PPSC,
Lahore. It has been requested to the XEN, C&W Department, Lahore that the following
clarifications / information relating to the subject cited development scheme may kindly be
provided at the earliest:-
1. The detail of funds already provided against the said scheme.
2. The Detail of work completed.
3. The information relating to 1st & 2nd Excess & Surrendered statement
supplied to this Department on 27-04-2010 reflects that no further
demand of funds was required. Then why the existing demand at this
belated stage?
4. The reasons of this belated claim.
Assistant
Supdt. (Estt.)
Subject: FRAMING OF SERVICE RULES FOR THE NEWLY CREATED I.T.
POSTS IN PPSC
Revised draft regarding framing of service rules in respect of newly created

posts in the I.T. wing of PPSC is placed below for approval of Chairman.
Subject: PROVISION OF ACCOMMODATION TO PPSC IN THE NEWLY
CONSTRUCTED INFORMATION TECHNOLOGY PARK.
Additional Secretary (Admin) vide P.U.C at Page- /C has informed that

Chief Minister has been pleased to desire that PPSC may be provided one floor exclusively
in the newly constructed I.T Park. The Additional Chief Secretary will coordinate to
implement directions of the Chief Minister in consultant with PPSC. A report in the matter
may be put up for information/order of the Chief Minister within 15 days.
It is submitted that I alongwith Maj (R) Rana Waqar, Security Officer and
Mr. Imdad Ali, Protocol Officer visited Information Technology Park to explore the
possibility of shifting of offices of PPSC, Head Office to the above mentioned Park.
Engineer Syed Akmal Hussain Gilani, Project Director of I.T. Park, after detailed
discussion, offered to handover12th floor of the I.T. Park to PPSC. The 12th floor of the I.
T Park is still under construction. Only initial structure of the said floor has been completed.
The total covered area of the floor is approx 11000 square feet. The Project Director
further told the undersigned that the PPSC would have to make further construction at its
own. Wall ceiling, flouring, partition and finishing have to be done by the PPSC itself.
Approximately, an amount of 200 to 250 million rupees will be required for the said
purpose.
Submitted please.
DEPUTY
SECRETARY
Subject: MEETING NOTICE
As directed notice of meeting of Chairman, PPSC with the Chief Architect

on
28-10-2010 at 11:30 a.m. is placed below for signature of Deputy Secretary.
Subject: UP-GRADATION OF THE POSTS OF DIRECTOR FROM BS-18 TO
BS-19 AND DEPUTY DIRECTOR FROM BS-17 TO BS-18 IN
THE PPSC.
As directed by the Deputy Secretary, ‘Reference’ to Government on the

above cited subject in the light of the meeting held on 22-04-2010 in the office of the Chief
Secretary is placed below for approval please.
Subject: SUPPLY OF ORGANIZATIONAL CHART AND JOB DESCRIPTION
The Secretary, Balochistan Public Service Commission, Quetta vide letter

dated
02-12-2008 at Page- /C (PUC) has requested to supply copies of 0rganizational chart
and job description of the officers/officials PPSC..
If approved, desired information may be supplied to the Secretary,

Balochistan Public Service Commission, Quetta. Draft ‘reply’ is placed below for approval
please.
Subject: TERMS OF REFERENCE FOR HUMAN RESOURCE
SPECIALIST FOR PPSC
Program Director, Planning & Development Department, vide P.U.C at

Page-336/C has expressed thanks for concurring to the contents of Terms of Reference as
prepared by Punjab Resource Management Program (PRMP) and hope to get this work
initiated as soon as possible.
He has stated that PRMP had introduced Department for International

Development (DFID), Technical Assistance Management Agency (TAMA) inception team
with PPSC and had proposed that such an intervention may be initiated with that Technical
Assistance vide enclosed letter dated 04-09-08 at Page-338/C. However, PPSC responded
that in the absence of a dedicated Chairman, they were not in a position to commit any of
these projects.
He has further stated that an initiated review of PPSC would do exactly

what PPSC suggests and expect: identify areas that need to be supported and strengthened
which can be delivered with specific TORs for technical assistance which will define the way
forward.
In the enclosed letter dated 04-09-08 at Page-338, the meeting with DFID
Technical Assistance Management Agency (TAMA) inspection team on 05-08-2008
presided over by Mr. Humayon Farshori, Member PPSC has been referred and has been
requested to arrange another meeting to discuss the contents of Project Concepts Note.
Submitted for further orders please.

P.U.C-I
Subject: TERMS OF REFERENCE FOR HUMAN RESOURCE (HR)

SPECIALIST AND INFORMATION TECHNOLOGY (IT)
EXPERT FOR PPSC
Deputy Program Director, Planning & Development Department, vide

P.U.C at
Page-345/C has referred to this Department letter No. PPSC-PS-Secy/08 dated 05-11-2008
at Page-343/C and has enclosed terms of reference for the Human Resource (HR) Specialist
and Information Technology (IT) Expert after the requisite amendments for concurrence so
that the same may be finalized. She has further intimated that Consultant Selection
Committee (CSC) has already approved the terms of reference for the said consultancies.
Deputy Program Director has requested that the concurrence of the PPSC
may reach the Program Management Unit (PRMP) initiate the hiring process thereafter.
P.U.C-II
Subject: VISIT OF ADB CONSULTATION MISSION (24th – 28th) NOVEMBER, 2008.
The Deputy Program Director (PRMP) vide P.U.C-II at Page-353/C has

informed that in order to review progress on the agreed policy actions of core policy areas
of Punjab Government Efficiency Improvement Program (PGEIP), a Consultation Mission
of Asian Development Bank is visiting Punjab from 24 th to 28 November, 2008. The
Mission will meet the relevant officers of Government of the Punjab.
The Deputy Program Director (PRMP) has also attached a tentative meeting
schedule at Page-354/C with the request to confirm the date, time and venue. As per
tentative schedule, the Mission will attend the office of the Chairman, Punjab Public Service
Commission on 27-11-2008 at 2:00 P.M to 3:00 P.M.
Submitted for further orders please.

REFERENCE PARA- 35/N ONWARDS
The Finance Department was approached to inquire about the latest position
regarding Writ Petition No. 10293/2006 filed by the Drivers and Dispatch Riders of PPSC
for grant of overtime allowance to all the Drivers and Dispatch Riders. The writ petition has
been accepted by the Lahore High Court, Lahore. Representative of Finance Department
has told that the Department is considering to approach the Supreme Court of Pakistan
against the decision.
As per comments of Director Legal vide Para-41/N, relief in the said writ
has been sought from the Finance Department. If approved, the representation of Drivers
may be forwarded to the Finance Department for further necessary action on its part. Draft
‘reference’ is placed below for approval please.
Subject: CIVIL PETITION NO.995-L OF 2008 FILED BY PROVINCE OF
PUNJAB VS SAMEUL BHATTI, ETC.
The subject case is fixed on 30-12-2008 for hearing in the Supreme Court of
Pakistan vide notice at page-91/C. Director Legal may be requested to attend the court
accordingly.
Submitted for orders please.

Subject: CONTRACTUAL APPOINTMENT IN GOVERNMENT OF THE
PUNJAB
Section Officer (CAB-1) vide P.U.C at Page-44 has forwarded a copy of

letter No. S.I.2-2/2008(PS) dated 12-04-2008 received from Deputy Secretary (Services)
with a request to provide the requisite information upto 12:00 noon today positively
through fax.
The Dy. Secretary (Services) vide letter dated 12-04-2008 at P.U.C (Page-
45) has requested to provide a consolidated list of existing contractual employees working
in Administrative Departments, Attached Department, Autonomous Bodies and District
Governments, containing their names, designation, basic pay scales, period of contract and
appointing authority, in the following categories.
 Appointments made in pursuance of directives in violation of

prevalent Contract Appointment Policy and Recruitment Policy
 Appointment made without observing prescribed procedure and
guidelines, envisaged in the Contract Appointment Policy through a
selective process. This will include cases where deviations from
prescribed procedure were made after obtaining approvals through
notes / summaries.
Appointments made on contract through Publics Service Commission or

where prescribed procedure was followed will not be included in the desired information as
a competent forum has determined their eligibility.
She has also requested to provide a separate list of contractual employees

who are carrying out essential services and whose replacement / substitute is not available.
As no employee has been appointed in the PPSC on contract in the above

mentioned Categories, nil report may be sent to the quarter concerned. Draft ‘letter’ is
placed below for approval.
Subject: NON-PAYMENT OF MONTHLY INSTALLMENT UNDER
NBP-ADVANCE SALARY
Manager National Bank of Pakistan, Ambassador Hotel Branch vide P.U.C

at page 81/C has sent a notice that the monthly installment under N.B.P-advance salary loan
in response of Mr. Muhammad Shabbir, Naib Qasid by routing his salary to his salary
account maintained with them. The manager, has also threatened to opt for legal action
against the Drawing & Disbursing Officer.
The borrower, Mr. Shabbir Ahmad, Naib Qasid was granted 730 days leave
of the following kind:-
I. 700 days from 15-09-06 to 14-08-2008 on half pay.

II. 30 days from 15-08-2008 to 13-09-2008 extra ordinary leave
without pay.
Accordingly his salary was drawn manually and outstanding amount was
deposited into the N.B.P Bank account after receipt of this letter.
However, contents of this letter are totally contradictory to the letter written
by the Central Region Lahore dated 29-06-2007 at page 82. As per ‘A’ of that letter:-
“in view of the above, you are requested to please assure concern D.D.O. that he is
not responsible in case of default by the borrower”.
In the light of the said letter of Central Region, Lahore, the Manager N.B.P
Ambassador Hotel Branch, Lahore may be requested to withdraw his letter dated 31-01-
2008.
Reference Chairman’s query vide para-516/page-130/N
No officer junior to Mr. Zia Ahmad Arshad was promoted to the post of
Director after the promotion of Mr. Abdul Razzaq Naeem.
Draft informing the facts to Mr. Zia Ahmad Arshad is placed below for approval.
To,
The Secretary,
Punjab Public Service Commission,
Lahore.
Subject: REQUEST FOR ISSUANCE OF AUDIT COPY IN RESPECT OF

CREATION OF SIX POSTS OF ASSISTANT DIRECTORS AND ONE
POST OF ASSISTANT DIRECTOR (RESEARCH) IN THE PUNJAB
PUBLIC SERVICE COMMISSION.
Respected Sir,
The main function of the Commission is to conduct tests/examinations and

interviews for recruitment to Provincial Services and posts connected with the affairs of the
Province. The Commission vide minutes of the Full Commission Meeting dated
04-11-2006, decided that in all cases short listing should be done after detailed scrutiny of
applications and determining the eligibility of the candidates in compliance of Governor’s
orders dated 27-09-2006 wherein the Chairman, Punjab Public Service Commission was
directed to review the Commission’s policy of making the candidates appear in the written
test without complete scrutiny of their applications.
To determine the eligibility of the candidates through detailed scrutiny,

present supervisory staff is not sufficient especially in such cases like Assistant Sub
Inspectors in Police Department, Provincial Management Services (Competitive
Examination) and Lecturers in Education Department where number of applications are
received from 50000 to 60000.
Accordingly, Finance Department vide S.N.E. proposal bearing

No.A.O.PPSC-2007/163 dated 08-05-2007 was requested to create 6 posts of Assistant
Directors and one post of Assistant Director (Research) enabling Commission to complete
the recruitment process within the stipulated time period.
Finance Department very kindly has acceded to the proposal of the Punjab
Public Service Commission and has created the requested posts vide advice dated
15-05-2007. It is evident from the advice that Finance Department has created these posts
to make up the deficiency of supervisory staff and to meet the increased workload in the
Punjab Public Service Commission.
Despite the clear advice of the Finance Department, Audit Copy has not
been got issued by the S & GA Department by interlinking this issue with the upgradation of
the posts of Directors and Deputy Directors. Moreover, the Section Officer (Cab-I), Govt.
of the Punjab has raised objection against the post of Assistant Director, keeping in view the
fact that the post of Deputy Directors/Deputy Secretary are also in BS-17 and being filled in
by the promotion from the incumbents of the posts of the Superintendents/Private
Secretaries at the
Contd….P/2
-2-
ratio 80 : 20 respectively.
It is humbly prayed to your honour to personally look into the matter and
this Audit Copy may be got issued with the change of nomenclature of the post of Assistant
Director into Deputy Director. This act of kindness will not only give a great incentive of
promotion of almost 50 low grades employees but also simplify the Promotion/
Appointment against these posts as Service Rules for the post of Deputy Director has
already been framed. We, Superintendents of the Commission, hereby undertake that if the
post of Deputy Director is upgraded to BS-18 at any stage, will not create any problem and
will accept the nomenclature of the post what so ever it will be. This undertaking can be
reflected in the orders at the time of promotion of a Superintendent to the post of Deputy
Director.
All the low grade employees will be highly grateful to you.
Superintendents & Deputy Superintendents of

Punjab Public Service Commission, Lahore
Subject: SUPPLY OF COPY OF SANCTION STRENGTH,
ORGANIZATIONAL CHART, RECRUITMENT RULES OF SR.
SCALE STENOGRAPHER, (BS-15) PRIVATE SECRETARY (BS-16),
PRIVATE SECRETARY TO MEMBER (BS-17) AND THEIR
DUTIES/JOB DESCRIPTION.
The Secretary, Sindh Public Service Commission, Hyderabad vide letter

dated
06-10-2008 at Page- /C (PUC) has requested to supply copies of sanctioned strength,
Organizational Chart, Recruitment Rules of Sr. Scale Stenographer, (BS-15) Private
Secretary (BS-16), Private Secretary to Member (BS-17) and their duties/job description.
If approved, desired information may be supplied to the Secretary, Sindh

Public Service Commission, Hyderabad. Draft ‘reply’ is placed below for approval please.
Subject: CHART OF REPORTING CHANNEL SHOWING THE DETAILS OF
AUTHORITIES FOR INITIATING, COUNTERSIGNING OF PERs
AND EXPUNGING OF ADVERSE REMARKS.
The Section Officer (Cab-I) vide P.U.C at Page-225/C has requested to

furnish the reporting channel showing the details of authorities for initiating, countersigning
of PERs and expunging of adverse remarks. The chart of reporting channel showing the
details of authorities for initiating, countersigning of PERs and expunging of adverse
remarks is placed at Flag-A for perusal please.
If approved, the same may be furnished to the Section Officer (Cab-I) Govt.
of the Punjab, S & GA Department for further necessary action.
Subject: VISIT OF STUDENTS
Chairman, Department of Psychology & Applied Psychology, University of

the Punjab vide P.U.C. at page-250/C has informed that the students of Organizational
Psychology class of his department (15 in numbers) have planned a study visit to PPSC for
their orientation towards selection process as adopted by the PPSC.
He has requested that necessary permission/arrangements may kindly be

made and the students may be allowed to visit on 12-01-2008 at 10:00 A.M.
If approved, the students of Organizational Psychology Class may be

allowed to visit PPSC on the requested date and time. Any Officer of the PPSC may be
nominated to cooperate with the visiting students .
Subject: INTER PUBLIC SERVICE COMMISSION’S MEETING
Mian Muhammad Sarwar, Educational Consultant/Director (Research),

Federal Public Service Commission vide P.U.C at Page-363/C has forwarded the
nomination of Commissions focal persons as under:-
(1) Mr. Abeedullah Jan Member, NWFP Public Service

Commission.
(2) Syed Abbas Hussain Member, Balochistan Public Service
Commission.
(3) Brig (Retd.) Naveed Nasar Khan Member, Sindh Public Service
Commission
(4) Mr. Javed Iqbal Ch. Secretary, Punjab Public Service
Commission.
(5) Mr. Abdul Qadir Mahboob Elahi Secretary, AJK Public Service
Commission
He has also requested to Secretary /Focal Person, PPSC to arrange for next
meeting during the 1st week of March, 2008 at Lahore. The Agenda items from all
Commissions will be invited for finalization/circulation in due course by the Federal Public
Service Commission.
The Chairman, PPSC may kindly be requested for fixation of date in the first
week of March, 2008 to hold Inter Public Service Commissions Meeting.
Subject: CONDUCTING OF FORTHCOMING GENERAL ELECTIONS-2008
AD. L.G & C.D vide P.U.C. at page-1/C has requested to provide list of
staff of PPSC to forwarded the Provincial Election Commission, Punjab for appointment as
polling personnel and for proper training in this respect well before the time of forthcoming
General Elections-2008.
It is submitted that due to busy schedule of interviews and tests, the staff of
the Commission will not be in a position to perform the election duty. Moreover, no
precedent is available in the past for performing of Election duty by the PPSC staff.
If approved, District Coordination Officer, City District Government, Lahore

may be regretted in this regard. Draft ‘letter’ is placed below for approval please.
Subject: WRIT PETITION NO.10293/2006 FILED BY MR. SAMUEL BHATTI,
DRIVER REGARDING OVERTIME ALLOWANCE TO ALL
DRIVERS IN THE PPSC.
Deputy Director (Legal), PPSC has informed that the subject case is fixed on
28-11-2007 for hearing in the court (Lahore High Court, Lahore). Deputy Director Legal
may be requested to attend the court accordingly.

Subject: AMENDMENTS IN THE RULES OF BUSINESS
Govt. of the Punjab vide P.U.C. at page 2/C has amended the Punjab
Government Rules of Business, 1974 as per detail given below:-
1. In Schedule-I at Sr. No.14 ‘Home Department’ in the column under head

“Head of Attached Departments” after entry (vi), the following new entry shall be inserted:
“(vii) Director, Special Intelligence Agency”: and
2. In Schedule-II under the heading “Home Department” the entry 2 shall be

substituted by the following:
“Political intelligence, other intelligence, information gathering and censor
ship.”
3. These amendment may be seen at page-27 and page- 50 of placed below
booklet, Rules of Business, 1974.
Submitted for information.

Subject: MISCONDUCT AND FINANCIAL IRREGULARITY BY A SENIOR
PUBLIC FUNCTIONARY.
P.U.C at page-59/C is a letter from vice Chancellor, Islamia University of

Bahawalpur relating to payment of TA/DA bill in respect of Syed Shaukat Ali Shah, former
Member, PPSC. The letter bearing No. 600/SVC dated 07-02-2007 received in this office
on 19-11-2007 whereas Syed Shaukat Ali Shah, has resigned as Member w.e.f. 10-11-2007.
Therefore, no action is required on the part of the Commission.
If approved, Vice Chancellor, The Islamia University Bahawalpur may be

informed accordingly and P.U.C. may be filed. Draft ‘letter’ is placed below for approval
please.
Subject: AMENDMENT IN THE PPSC (CODITIONS OF SERVICE)RULES, 1978
A Reference was made to the Government vide page-240/C to amend the

Punjab Public Service Commission (Conditions of Service) Rules, 1978 in view of the
revision of pay, perks and allowances to the Chairman/Members PPSC vide Finance
Department’s letter dated 19-10-2007 at page-244/C. The Section Officer (Cab-I), vide
P.U.C at page245/C has requested to revisit the proposal regarding amendments in the
PPSC (Conditions of Service) Rules,1978 by carrying out all the necessary amendments
made in this ordinance. PPSC (Conditions of Service) ordinance with up to date
amendments may be seen at page-225/C.
A Comprehensive proposal to amend the said ordinance is placed at

Flag-A. Draft forwarding these proposal is also added at Flag D.F.A for approval please.
Subject: TENANCY AGREEMENT
The District Officer, Building Department, Sadar Rawalpindi vide letter

dated 21-11-2007 at pge-34/C was requested for issuance of Non-Availability Certificate for
the hiring of office building for Regional Office, Rawalpindi,
The District Officer, vide P.U.C at page-36/C has requested to approach the
S&GAD or District Coordination Officer in case of District Government.
Since PPSC is to hire building at Rawalpindi, District Coordination

Officer ,Rawalpindi may be requested to issue Non-availability Certificate. Draft ‘reference’
is added for approval.
Subject: TENANCY AGREEMENT IN RESPECT OF PPSC, REGIONAL
OFFICE, RAWALPINDI.
The Incharge, Regional Office, Rawalpindi, has forwarded the tenancy

agreement duly signed by the landlady of building hired for Regional Office, Rawalpindi for
three years w.e.f. 1st July, 2007 with a monthly rent of Rs.62,500/-. This rent shall be subject
to increase at the rate of 8.3% per annum. This tenancy agreement is required to be signed
by the Secretary, PPSC and countersigned by the Chairman, PPSC.
The present building was hired on 01-07-2004 for PPSC Regional Office,
Rawalpindi with a monthly rent of Rs.50,000/- initially for a period of three years w.e.f. 01-
07-2004 to 30-06-2007 vide tenancy agreement at page-2/C. The rent was subject to
increase at the rate of 25% after three years which comes to Rs.62500/- after expiry of three
years period. The landlady did not agreed to extend the tenancy agreement at the pervious
terms and conditions and insisted to increase annual rent @ 8.3% per annum in the revised
agreement.
Accordingly, Finance Department was approached to seek advice in the

matter vide letter dated 26-09-2007 at page-15/C. The advice received from the Finance
Department is placed at page-19/C. As per advice, Finance Department has no objection if
the PPSC enters into agreement with the owner of the building hired for PPSC. The advice
of the Finance Department was forwarded to the Incharge, Regional Office, Rawalpindi for
further necessary action. Who has forwarded tenancy agreement duly signed by the
landlady. Non-aviability Certificate and Assessment Certificate have also been received by
the quarter concerned.
. Since no Government Building is available for use as Regional Office at

Rawalpindi for PPSC vide Non-Availability Certificate dated 16-4-2008 at Page-49/C and
the present building has been assessed @ Rs.7,50,000/- per annum i.e. Rs.62,500/- per
month rent vide Assessment Certificate dated 30-04-2008 at Page-50/C. It is, therefore,
requested that Tenancy Agreement may be signed by the Secretary and Countersigned by
the Chairman.
Reference Para-63/N ante.
The powers of the Chairman have been indicated in the following

Rules/letters:-
1) Powers of the Administrative Department vide Punjab Delegation of

Financial Powers Rules, 2006 at page-115/C.
2) Powers delegated vide Govt. of the Punjab Finance Department’s letter No.
Exp (G) 7-1/93 dated 20-09-1997 at page-110/C. These powers have been
incorporated in the Punjab Delegation of Financial Powers Rules, 2006.
3) Powers delegated vide Finance Department’s letter No. Exp.(G)4-2/93-II
dated 29-12-1997 at page-119/C. These powers have not been incorporated
in the Punjab Delegation of Financial Powers Rules, 2006.
Subject: DIRECT OFFICIAL TELEPHONE CONNECTION AT LIBRARY.
Punjab Public Service Commission’s Library caters to the needs of the

Members and other officer of the Commission to keep them current with the issues and
others affairs connected with the recruitment subjects. For the purpose, latest reference
books and periodical are purchased for the Members on their demand. This job demands
urgent contacts with the booksellers, publishers and news agents.
At present, the PPSC Library has been provided with an internal telephone
connection through exchange which often remains either busy or faulty and creates
problems to cope with the task given by Members, PPSC on urgent basis. On the other
hand, if the required number is busy it becomes difficult to get the line free each time.
It is therefore, requested that a direct telephone connection may be provided

to the Library so that the publishers , booksellers and other related persons may be
contacted urgently.
Subject: DATA ENTRY OF ESTABLISHMENT BRANCH’S RECORD.
Reference reminders by the Computer Section on the subject noted above

for feeding the necessary data in the modules available in the Establishment Branch of the
software in order to check the functionality.
It is submitted that the feeding of data is a technical job and technical

guidance is required. Mr. Umair Hanif, Data Entry Operator and Mr. Faisal Munir, Data
Entry Operator were deputed for the purpose but were called back before completion of the
task.
System Analyst may be requested to deputed Mr. Faisal Munir, Data Entry
Operator who has already helped the Establishment Branch in the matter, for guidance and
training of the related staff of Establishment Branch.
OFFICE, RAWALPINDI.
49. A reference was made to the Finance Department to seek advice whether
PPSC could enter into tenancy agreement with the landlady of office building of Regional
office, Rawalpindi who had been insisting to increase annual rent @ 8.3 % per annum
instead of increase of 25 % after three years vide letter dated 26-09-2007 at Page-15/C.
50. Section Officer (Cab-I) vide letter dated 01-11-2007 (PUC) at page119/C
has forwarded the advice of Finance Department in this regard. As per advice, Finance
Department has no objection if the PPSC enter into agreement with the owner of the
building hired for PPSC, Regional office, Rawalpindi by substituting clause (2) of tenancy
agreement that rent would be increased @ 8.3 % per annum instead of 25% increase after
three years.
51. If approved, we may forward the advice to the Incharge, Regional Office,
Rawalpindi for further necessary action at his end.
Discussed with the Secretary, PPSC.
Bookazine is only the distribution company in Lahore for Liberty Books.

The payment will be made direct to Liberty Books, Karachi through bank pay order.
Bookazine has provided invoice as per subscription rates being charged by the Liberty
Books for renewal @ Rs.2241/- per copy per year.
Sanction for an amount of Rs.8,964/- for renewal of subscription of four

copies of ‘Newsweek’ magazine may kindly be accorded by the Secretary.
Subject: CREATION OF SECRET BRANCH ‘C’.
Mr. Khalid Mahmood, Director Examination vide P.U.C at Page-3/C, has

stated that present strength in Secret Section A & B cannot meet the task well in time due
to rush of work of Headmaster, Headmistress, Excise and Taxation Inspector. In addition,
written test/examination for many posts such as Civil Judge, Deputy District Attorney and
Subject Specialists are to be held in very near future. It is expected that candidates in
thousand are going to appear in the written test particularly subject specialists. Moreover,
the posts of Additional Prosecutor General, Deputy Prosecutor General, District Public
Prosecutor and Deputy Public Prosecutor are being advertised which are also to be filled in
through Competitive Examination. Director Examination has proposed that a new branch
Secret ‘C’ may be established with full strength. This branch was also established in past due
to rush of work in Secret Section.
Establishment Section is not in a position to post staff in the new proposed

Secret Branch due to sever shortage of staff. Recruitment of new staff is in process and is
expected to be completed within a month. This recruitment process includes recruitment of
08 Junior Clerks and 09 Stenographers.
It is, therefore, proposed that the case for creation of Secret Branch ‘C’ may
be kept pending for the time being.
Subject: EXTENSION IN RECRUITMENT PROCESS UNDER PAHSE-III
P.U.C at page-322/C is a letter from Section Officer (R-IV) who has

informed that Chief Minister has extended the dead line of 31-08-2007 earlier fixed for
condition of recruitment process under Phase-III upto 30-09-2007. All the departments and
DCO’s were requested to complete the recruitment process to fill posts allowed under
Phase-III and intimate the condition of the recruitment process to the Regulations Wing
immediately after 30-09-2007.
It is submitted that PPSC has been allowed to fill up 26 posts vide page-
312/C under Phase-III. As a result of it, PPSC advertised the following post on 20-08-2007
with closing date on 29-08-2007:-
1. Stenographer 09
2. Data Entry Operator 01
3. Junior Clerk 08
4. Driver 01
5. Naib Qasid 05
Out of the above posts the Commission has been able to fill up one post of
Driver and one post of Data Entry Operator. Interview for the post of Naib Qasid has been
completed. Test has also been conducted for the Posts of Stenographers and Junior Clerks
and interviews are to be completed in the month of November, 2007.
In view of the position explained above, it is proposed that the Regulation

Wing of S&GAD may be approached to extend the date of the deadline upto 30-11-2007
so that the process of recruitment in the PPSC could be completed as per codal formalities
under the rules. Draft ‘reference’ is placed below for approval please.
Subject: UPDATION OF PUNJAB ESTACODE VOLUME-I & II
P.U.C at page-160/C is a letter from Section Officer (O & M-Admn) who

has stated that O & M wing is updating the Punjab Esta Code in the Public interest. The
amendments which were made after 01-04-2006 till to date are required to be incorporated
in the latest volumes of Punjab Esta-code. A copy of amendments made in the PPSC
Regulations and PPSC (functions) Rules, 1978 at Flag-A, after 01-04-2006 till to date is
added at Flag-A.
The research wing of Psychological Branch of Punjab Public Service

Commission has verified the amendments vide para-127/N.
If approved, these amendments may be forwarded to the Section Officer

(O & M) as desired. Draft ‘letter’ is placed below for approval and signature please.
From Pre-Page
As directed by the Secretary, PPSC vide para-29/N and as per verbal

instructions by the Deputy Secretary, PPSC, revise S.N.E. proposal for rehabilitation and
modernization of computer facilities in PPSC is added for approval. Draft forwarding
S.N.E proposal is also added for approval please.
Subject: ISSUANCE OF AUDIT COPY IN RESPECT OF CREATION OF SIX
POSTS OF ASSISTANT DIRECTORS AND ONE POST OF
ASSISTANT DIRECTOR (RESEARCH) IN THE PPSC.
A request was made to the Section Officer (Cab-I) for issuance of Audit
copy in respect of creation of six posts of Assistant Directors and one post of Assistant
Director (Research) in the PPSC.
In response, the Section Officer (Cab-I) vide P.U.C at page-102/C has

requested to furnish the information required vide his letter No. SO.CAB-I/4-7/2007 dated
05-07-2007 at page-86/C. The Commission has furnished the required information vide
letter No. Estt.II/103-2/2006-PPSC/844 dated 26-09-2007 at page-87/C.
If approved, the Section Officer may be informed accordingly. Subject to

approval, D.FA. is added for signature please.
OFFICE, RAWALPINDI.
Incharge Regional Office Rawalpindi has forwarded a request at Page-16/C

from land lady of building hired for Regional Office, Rawalpindi who has intimated that the
tenancy agreement of building has expired on 30-07-2007. She has requested to revise the
tenancy agreement with an increase of 10% per annum within a week otherwise the building
should be vacated as per previous tenancy agreement. She has also requested that her
request may be treated as vacation notice.
The present building was hired on 01-07-2004 for PPSC, Regional Office
Rawalpindi with a monthly rent of Rs.50,000/- per month initially for a period of three years
w.e.f. 01-07-2004 to 30-06-2007. As per terms and conditions of tenancy agreement, the
rent was subject to increase at the rate of 25% after three years. This tenancy agreement has
been expired on 30-06-2007. The land lady has not agreed to extend the tenancy agreement
on the previous terms and conditions and insisting to increase annual rent earlier @ 8.3%
and now @ 10% in the next agreement instead of increase of 25% after three years.
The office has approached the Finance Department for advice whether PPSC
can revise the tenancy agreement on the term of the land lady. Reply of the Finance
Department is still awaited.
Submitted for information and further orders please.

Secretary, PPSC has been nominated as focal person by vide para-279/N-
ante.
If approved, all the Public Service Commissions may be informed

accordingly. Draft ‘letter’ is placed below for approval please.
Ph. 9202166
PUNJAB
No. Estt.I-PPSC/777
Dated: 12-09-2007.
TO WHOM IT MAY CONCERN
Subject: FREE MEDICAL TREATMENT
Maj (R) Rana Waqar is working as Security Officer (BS-17) in the office of
the Punjab Public Service Commission, Lahore. He is entitled to free medical treatment in
the Government Hospitals.
DEPUTY SECRETARY
for SECRETARY
MEETING.
Ph. 9202166
PUNJAB
No. Estt.I-PPSC/777
Dated: 12-09-2007.
TO WHOM IT MAY CONCERN
Subject: FREE MEDICAL TREATMENT
Maj (R) Rana Waqar is working as Security Officer (BS-17) in the office of
the Punjab Public Service Commission, Lahore. He is entitled to free medical treatment in
the Government Hospitals.
DEPUTY SECRETARY
for SECRETARY
Subject: NOMINATION OF FOCAL PERSON
P.U.C. at Page-359/C is a letter from Secretary Balochistan Public Service

Commission who has stated that Chairman Balochistan Public Service Commission has
nominated Syed Abbas Hussain, Member, Balochistan Public Service Commission as a focal
person for purpose of effective coordination.

Subject: EXTENSION IN THE TENANCY AGREEMENT FOR HIRING OF
OFFICE BUILDING OF PPSC, REGIONAL OFFICE RAWALPINDI.
The present building was hired on 01-07-2004 for PPSC, Regional Office
Rawalpindi with a monthly rent of Rs.50,000/- per month initially for a period of three years
w.e.f. 01-07-2004 to 30-06-2007. As per terms and conditions of tenancy agreement, the
rent was subject to increase at the rate of 25% after three years. This tenancy agreement has
been expired on 30-06-2007. The land lady has not agreed to extend the tenancy agreement
on the previous terms and conditions and insisting to increase annual rent @ 8.3% in the
next agreement instead of increase of 25% after three years. Incharge, PPSC, Regional
Office, Rawalpindi was directed to negotiate the owner of the building to accept the
previous condition of tenancy agreement who has informed that the owner is not agree to
accept the proposal of PPSC and is still insisting increase of 8.3% P.A.
As per para-5 of Appendia-5, of P.F.R. Vol-II at page-13/C, no contract

involving on uncertain or indefinite liability or any condition of unusual character should be
entered into without previous consent of the Competent Financial Authority.
If approved, Finance Department may be approached to seek advice

whether PPSC can enter into agreement on the conditions of 8.3% increase per annum or
otherwise. Draft ‘reference’ is placed below for approval please.
Kindly refer to para-26/N-ante
Incharge Regional Office, Rawalpindi was directed to negotiate the owner of

the building by insisting to accept the previous condition of tenancy agreement instead of
8.3% per annum increase who has informed that the owner is not agree to accept the
proposal of PPSC and is still insisting increase of 8.3% P.A.
If agreed, Finance Department may be approached to seek advice whether

PPSC can enter into agreement on the condition of 8.3% increase per annum instead of
25% after three years. Draft ‘reference’ is added for approval at Flag D.F.A.
However, before forwarded the case to the Finance Department, it is

proposed that Director Legal may be consulted about legal provision of rent laws and their
application.
Subject: NUMBER OF POSTS SANCTIONED AND FILLED IN BY BASIC
PAY SACLE ON 1ST JULY, 20007
P.U.C. at page-317/C is a letter from Section Officer (Cab-I) Government of

the Punjab, S& GA Department forwarding a copy of letter No.BS(CGE)-27(1)/2007 dated
16-08-2007 with the request to furnish information regarding number of sanctioned and
filled-in- posts by gender pertaining to the Department as on 01-07-2007. Accordingly,
prescribed Performa at page-320/C is properly filled in.
Draft forwarding this performa to Section Officer (Cab-I) is placed at Flag

D.F.A for approval and signature please.
Subject: COMMISSION FOR PROPERTY DEALER FOR HIRING OF
OFFICE BUILDING REGIONAL OFFICE MULTAN
P.U.C at page-143/C is a request from Mr. Zia Ahmad Arshad, Incharge

Regional Office, Multan for payment of Rs.25000/- which is half of the rent of a month of
Regional Office, Multan as a commission of Property Dealer.
The Commission had to vacate the previous building of Regional Office,

Multan on the request of the owner. Mr. Zia Ahmad Arshad, Incharge, Regional Office,
Multan was directed to locate suitable building for PPSC Regional Office vide letter at
page-99/C. Mr. Zia Ahmad Arshad located a building and intimated the Head Office (Page-
100/C). He also intimated the office that rent of Rs.50,000/- was negotiated with the owner
(Page-103/C). This building was hired by the Commission later on. Mr. Zia Ahmad Arshad
has never told the commission of the property dealer.
As per tenancy agreement at page-131/C, the Commission has got

sanctioned an amount of Rs.6,00,000/- as one year rent in advance. The Commission was
never told about any of the commission of property dealer. Moreover, as a Government
Department, the Office is not in a position to pay any commission to property dealer.
The P.U.C may be filed.

Subject: APPOINTMENT UNDER RULE 17-A OF THE PUNJAB CIVIL SERVANTS
(APPOINTMENT & CONDITIONS OF SREVICE) RULES, 1974.
P.U.C at page-134/C is a letter from the Additional Secretary (R), Govt. of

the Punjab, S&GAD Department inviting attention to Rule 17-A of the Punjab Civil
Servants (Appointment & Conditions of Service) Rules 1974 which read as under:-
“17-A. Notwithstanding anything contained in any rule to the contrary

whenever a civil servant dies while in service or is declared
invalidated/incapacitated for furtherer service, one of his unemployed
children or his widow/wife may be employed by the Appointing Authority
against a post to be filled under rules 16 and 17 for which he/she possesses
the prescribed qualification and experience and such child or the widow/wife
may be given 10 additional marks in the aggregate by the Public Service
Commission or by the appropriate Selection Board or Committee provided
he/she otherwise qualifies in the test/examination and/or interview for posts
in BS-6 and above.
Provided further that one child or widow/wife of a government
servants who dies while in service or is declared invalidated/incapacitated for
further service shall be provided a job against posts in BS-1 to 5 in the
department in which the deceased Government servant was working,
without observance of formalities prescribed under the rules/procedure.
Provided such child or the widow/wife is otherwise eligible for the post.”
A question has arisen that where a deceased civil servant had more than one
wife and the family does not agree on the point as to which of the two wives of their
children are to be considered for appointment under the said rule.
The matter has been examined and it is clarified that:

1) In cases there are two wives of a deceased civil servant, the first
wife or her children {1st family} are entitled to get employment
under Rule 17-a. If no one from the first and her children (1 st family)
applies for job ,the right of appointment shall be available to the
second wife or her children(2nd family).
2) The concerned Appointing Authority shall satisfy himself about the
number of families, family members and eligibility of the applicant
for the post.
If approved, a copy of said letter may be provided to all the branches for
their information and compliance.
PUNJAB PUBLIC SERVICE COMMISSION, LAHORE
CIRCULAR
No. Estt.II/90-01/99-PPSC/ dated 30-08-2007. A complaint has been filed against you
that your telephone number/numbers often remain busy creating problems to the candidates
who want information. You are directed to be careful by not keeping the line/lines busy
unnecessarily.
SECRETARY
NO. & DATE EVEN
Copy to:
1. The Information Officer, PPSC.
2. Telephone Exchange Operator, PPSC.
DEPUTY SECRETARY
For SECRETARY
Subject: COMPLAINT AGAINST NON-RESPONSE FROM THE HELP LINE.
P.U.C. at page-164/N is a complaint filed by Mr. Zulqarnain Ali Haral,

Deputy Commissioner (H.R & Admn), Regional Tax Office Faisalabad. He has submitted
that he called telephone numbers 042-9202760-61 and 9202762 time and again, some times
for the entire days to have information about the new syllabus of PMS and date of the
applicability but always found the busy tone. To him, it appears as if the telephone operator
has intentionally kept the telephone busy by placing the receiver aside. He has called the
attitude totally unbecoming of a public sector organization. He has requested to take
appropriate action against the defaulting telephone operators, so that this negative tendency
is prevented in future. He has also requested to have information regarding PMS syllabus
which are to provided from the concerned branch. Copy has already been sent for necessary
action to the concerned branch.
So for as his complaint is concerned, it is stated that one of telephone line

042-9202762 is installed at the office of Information Officer and always remain busy being
the single line for information to the candidates. Remaining two lines are used for telephone
exchange with no chance for operator of intentionally keeping the telephone lines busy by
placing the receiver aside. Moreover, the complainant has not mentioned any specific time
or date for calling PPSC.
Keeping in view the position explained above, it is proposed that the

complaint may be filed. However, the Information Officer, PPSC and telephone operator in
exchange may be directed to be careful in future by not keeping the line busy unnecessarily.

Subject: INSTALLATION OF OFFICIAL RESIDENTIAL TELEPHONE
AT THE RESIDENCE OF DEPUTY SECRETARY.
A reference was made to the Government for installation of official

residential telephone at the residence of System Analyst and Deputy Secretary. In response
to this reference, Section Officer (Cab-I), Govt. of the Punjab, S & GAD Department vide
letter No. So(Cab-I)4-9/2005 dated 30-5-2005 has informed that the contents of the letter
referred to above do not contain fresh grounds reflecting the job description/responsibilities
assigned to both the officer claiming the residential telephone facility which are pre-requisite
to approach the Finance Department for reconsideration of its earlier advice given in its
letter No. SO(Div)FD12-Tele/59-GAD/95-96(Prove) dated 26-07-2003, He has also
requested to forward the case regarding the residential telephone facility in accordance with
the policy form of the Finance Department.
In this regard, it is submitted that Finance Department has regretted the case
of System Analyst. The case for installation of official residential telephone at the residence
of Deputy Secretary was sent to Finance Department for the first time.
If approved, case for advice/approval of official residential telephone at the

residence of Deputy Secretary may be forwarded to Finance Department. The case has been
prepared in accordance with the policy circulated by Finance Department vide letter No.
FD(Div)2-9/tele/84 of October, 1983.
D.F.A. is added at Flag ‘DFA’ for approval.

Subject: INTER PUBLIC SERVICE COMMISSION MEETING
Educational Consultant FPSC, vide P.U.C., has informed that the Chairman,
Punjab Public Service Commission has consented to host the next meeting of Inter Public
Service Commission in February/March, 2008 at Lahore.
He has also requested that action taken on the decisions taken in 7th meeting
held at Quetta on 25th June, 2007 as circulated by the Secretary, Balochistan Public Service
Commission may be conveyed in due course.
Minutes of the last meeting conveyed by Secretary BPSC may kindly be seen
at Page-349/C.
If approved, copy of the minutes may kindly be forwarded to all the

Directors Recruitment, Director Examinations and System Analyst for further necessary
action at their end.
Response
The Governor of the Punjab has directed to made the following amendment in the
I personally visited the Finance Department to consult the revision of

tenancy agreement as demanded by the owner of the Regional Office Rawalpindi to
increase rent @ 8.3% P.A instead of 25 % increase after 3 years. I met Section Officer (G-I)
and Section Officer (Development) in this regard. Both of them were of the view that
violation of any general provision of agreement could not be made. They also quoted para-
5 of Appendix-5 of P.F.R Vol-II which is read as under:-
“No contract involving an uncertain or indefinite liability or any condition of
an unusual character should be entered into without the previous consent of
the competent financial authority.”
They advised to forward the case to the Finance Department for prior
approval of the condition requested by the landowner.
In view of the position explain above, we have two options:-
(i) to seek advice from the Finance Department on the condition
requested by the owner of the building.
(ii) to negotiate with the landowner by insisting to accept the previous
conditions of tenancy agreement.
Subject: AMENDMENT IN PUNJAB CIVIL SERVANTS (APPIONTMENT
AND CONDITION OF SERVICE) RULES, 1974.
The Governor of the Punjab has directed to made the following amendment
in the Punjab Civil Servants (Appointment and Condition of Service) Rules, 1974 vide
Notification No. SOR–III, (S&GAD)-2-32/88 dated 24-07-2007 at Page-128/C (PUC).
AMENDMENTS
In the said rules, in rule 3, in sub rule (1) the second proviso shall be
substituted by the following:-
“Provided further that absorption shall be made on the recommendation of:-
a) the Commission, for all posts in and above BS-16 and such other
posts in BS-11 to 15, initial recruitment to which is notified by the
Government to be made on the recommendation of the Commission;
and
b) the Committee constituted by the Chief Minister or an officer
authorized by him in that behalf, for all other posts.”
The substitution has been made in the relevant rules which may kindly be
seen at page-2/C.
Dy. Supdt. (Estt.)

Supdtt. (Estt.)
Deputy Secretary
Secretary
49
Subject: COMPETENCY TO SANCTION FOR DEFENCE OF THE

CASE AT PUBLIC EXPENSE
366. The Section Officer (Cabinet – I), S&GAD vide letter dated 15 th June, 2007
at Page-203/Cor. (PUC) has stated that a series of cases are received from the Punjab Public
Service Commission seeking necessary sanction for the defence of the case at public
expense. Simultaneously, the Solicitor to Government of the Punjab is also requested for
similar necessary action. This department accords necessary sanctions. Generally, all
Government Departments request the Solicitor to Government of the Punjab to issue
necessary sanction for the defence of the case at public expense. The Solicitor’s Department
issues advices to the Advocate General, Punjab, Lahore in respect of the petitions filed in
the Lahore High Court, Lahore and the District Attorney in respect of the cases in the
Lower Courts. This Department intends to know under what law/rule/regulation the
sanction for defence of the case at public expense is required to be accorded by this
Department. It has been requested that the requisite clarification alongwith supporting
documents/references may kindly be furnished to this department at the earliest
367. It is general practice of the Commission to seek necessary sanction for the
defence of the case at public expense from Administrative Department. Director Legal-cum-
Law Officer, PPSC may be requested to clarify under what law/rule/regulations the sanction
for defence of the case at public expense is required to be accorded by the Commission.

Supdtt. (Estt.)
Deputy Secretary
Secretary
Director Legal-cum-Law Officer

5
Subject: 1. UPGRADATION OF THE POSTS OF DEPUTY DIRECTORS FROM

BS-17 TO BS-18 AND DIRECTORS FROM BS-18 TO BS-19 IN THE
PUNJAB PUBLIC SERVICE COMMISSION AND CREATION OF
SIX POSTS OF ASSISTANT DIRECTOR (BS-17)
2. UPGRADATION OF ONE POST OF JUNIOR PSYCHOLOGIST

FROM BS-17 TO BS-18 AS PSYCHOLOGIST AND SENIOR
PSYCHOLOGIST FROM BS-18 TO BS-19 IN THE PUNJAB PUBLIC
SERVICE COMMISSION
28. In response to this office letter dated 7th May, 2007 at Pages-72 &
76/Cor., the Deputy Secretary (Cabinet), S&GAD vide letters dated 5 th July, 2007 at
Page-86/Cor., has requested to furnish the following information which is a prerequisite to
process the case further:-
i. Post-wise justification for up-gradation/creation of the proposed posts.
ii. The mode of appointment containing the eligibility criteria including the
minimum qualification with regard to the new post of Assistant Director
(BS-17) and its relevance with lower and higher tiers of the post.
iii. Determination of the existing eligibility criteria/qualification as a result of the

proposed up-gradation of the posts.
iv. There is no mention about the post of Deputy Secretary (BS-17) which
needs clarification with special reference to its relevance to the cadre.
v. A comparative statement of the posts with pay scales in respect of Assistant

Director, Deputy Director, Director, Junior Psychologist and Senior
Psychologist vis-à-vis the other three Provincial Public Service
Commissions.
vi. Affect of the judgment of the Honourable Court in the pending Writ Petition
No. 20100/04 filed in the Lahore High Court, Lahore by the Private
Secretaries of the Punjab Public Service Commission over the changes in the
organizational set up of the Commission by upgrading/creating the proposed
posts as well as Superintendents/Private Secretaries as the next date of
hearing stands fixed for 21st September, 2007.
vii. Post-wise statement of the expenditure/accounts as a result of up-gradation/

creation of new posts in the Punjab Public Service Commission.
viii. A comprehensive proposal with regard to change in the rules, if any,

consequent to proposed up-gradation/creation, may also be initiated.
29. If approved, following information may be supplied to the Deputy Secretary

(Cabinet), S&GAD:-
i. Details are at Annexure – A.
ii. Details are at Annexure – B.
iii. Details are at Annexure – C.
iv. The post of Deputy Secretary (BS-17) is reflected in the Punjab Public
Service Commission Service Rules, 2003 as Deputy Director/Deputy
Secretary (BS-17) and has no separate Service Rules. Any of the Deputy
Director could be posted as Deputy Secretary.
P.T.O.
-6-
v. Details are at Annexure – D.
vi. Judgment of the Honourable Lahore High Court, Lahore is still awaited.
Service Rules of the affected posts will be updated/revised on the basis of
judgment/decision.
vii. Details are at Annexure – E.
viii. Details are at Annexure – C.
30. Draft ‘reply’ is added below for approval please.

Supdtt. (Estt.)
Deputy Secretary
Secretary
36
Subject: MINUTES OF THE INTER-PUBLIC SERVICE

COMMISSIONS’ MEETING
257. The Secretary, Balochistan Public Service Commission, Quetta Cantt. vide
circular letter dated 17th July, 2007 at Page-349/Cor. (PUC) has enclosed a copy of
minutes of the 7th meeting of the Inter-Public Service Commissions held on 25 th June, 2007
at the Governor House Quetta, duly approved by the worthy Chairman, Federal Public
Service Commission at Pages-350 to 355/Cor. for perusal and further necessary action.

Supdtt. (Estt.)
Deputy Secretary
Secretary
Chairman
5
Subject:- REHABILITATION AND MODERNIZATION OF COMPUTER

FACILITIES IN PUNJAB PUBLIC SERVICE COMMISSION
24. In response to this office letter dated 12th May, 2007 at Page-2/Cor., the Deputy
Secretary (Development), Information Technology Department vide letter dated 30th May, 2007 at
Page-16/Cor. (PUC) has stated that the computerization project for PPSC is near completion as
all the major components like deployment of Hardware, establishment of Local Area Networking,
Development of Software Application etc. have been completed successfully. The final version of
the software will be deployed on 1st of June 2007. As the project will be live very soon, the entire
infrastructure created under the project requires to be maintained in a professional way. This
requires a dedicated and professionally trained staff covering all aspects of the computerization.
After carefully analyzing the new requirements of the IT staff along with already available
resource in the Commission, some new posts in the area of System and Network Management
Database administration and data entry operators have been proposed to be created. Furthermore,
the existing posts have also been redefined making them in line with the new requirements. The
proposed organogram along with the proposed service rules and pay packages is annexed at
Pages-17 & 18/Cor. for ready reference. It has been requested that the concerned
officers/officials may be directed to start using the customized software with live data entry into
the system for its optimal and intended usage. IT Department has proposed IT Wing of the PPSC
on the basis of contractual mode funded through SNE from the Finance Department.
25. All existing posts of Computer Wing of the Commission are on regular basis. In
the Commission, Computer Wing has to do secret nature of work e.g. feeding of MQC Objective
Type solved answer sheets, preparation/compilation of result and its record holding, maintenance
of database of the Commission and security of the software which requires long term
commitment and loyalty of their employees. It is not possible for the Commission to depend upon
the contract employees because they try to seek employment on regular basis and do not fulfill
their commitment towards their duties.
26. In view of the position explained above, if approved, the Secretary, Finance
Department through Secretary (I&C), S&GAD may be requested for creation of the following
posts on regular basis in PPSC. Draft-I ‘reference’ and draft–II “Expenditure Statement” are
added below for approval please.
Sr. No. Name of the Post with BS No. of Posts

1. Director I.T. (BS-19) 01
2. Network/System Administrator (BS-18) 01
3. Database Administrator (BS-18) 01
4. Network/System Engineer (BS-17) 01
5. Hardware Technician (BS-15) 01
6. Data Entry Operator (BS-11) 10

Supdtt. (Estt.)
Deputy Secretary
Secretary
Subject:- STATUS, NOMENCLATURE AND GRADE OF INCHARGE BUDGET &
ACCOUNTS SECTION
The Secretary, Sindh Public Service Commission vide circular letter dated
31-01- 2008 at Page-93/Cor. (PUC) has stated that Sindh Public Service Commission intends
to upgrade the post of Budget & Accounts Officer from BPS-16 to BPS-17. In this connection, it
seems appropriate that the status quo in respect of Incharge (Budget & Accounts) at your end be
communicated to this office. It has been requested to furnish information about the Scale/Grade,
nomenclature and line of promotion of Incharge Officer (Budget & Accounts Section) for
guideline of this Commission in the matter.
It is submitted that the Accounts Officer (BS-17) has been deputed/posted by the
Department of the Auditor General of Pakistan, Islamabad. There is no channel of promotion for
the said post. If approved, the Secretary, Sindh Public Service Commission may be informed
accordingly. Draft ‘reply’ is added below for approval please.
Dy. Supdtt. (Estt.)

Supdtt. (Estt.)
Deputy Secretary
Secretary
4
Subject: PROCEDURE FOR ACCEPTANCE AND DISPOSAL OF GIFTS

PRESENTED TO GOVERNMENT FUNCTIONARIES
14. The Section Officer (Cabinet–I), S&GAD vide circular letter dated
6th July, 2007 at Page-15/Cor. (PUC) has forwarded herewith a copy of letter No.
9/8/2004-TK, dated 25th June, 2007 at Pages-16 to 20/Cor. received from the Joint Secretary
(Admn), Government of Pakistan, Cabinet Secretariat, Cabinet Division, Islamabad along with a
copy of the approved Procedure for Acceptance and Disposal of Gifts presented to the Minister,
Advisors/Special Assistants to the Chief Minister and other Government/Public Functionaries in
their official capacity for information and compliance. It has also requested that the enclosed
reference may kindly be further circulated tot eh respective subordinate offices e.g. Head of
Attached Departments, Autonomous Bodies, Special Institutions and other field formations etc.
for strict compliance.
15. If approved, photocopy of circular letter dated 6 th July, 2007 alongwith its
enclosures at Pages-15 to 20/Cor. (PUC) may be circulated to all Wing/Branch Officers for
information and strict compliance.

Supdtt. (Estt.)
Deputy Secretary
Secretary
9
Subject: NOTIFICATION
43. The Director (Monitoring), Finance Department, Lahore vide notification dated
11th July, 2007 at Page-68/Cor. (PUC) has stated that the Governor of the Punjab is pleased to
direct that in the Punjab Delegation of Financial Powers Rules, 2006, the following amendment
shall be made, namely:-
AMENDMENT
Note 3 under serial number 9 in Part-I of the Second Schedule to the Rules
ibid shall be substituted, as under:-
Note-3: The Chairman, Punjab Public Service Commission (PPSC), Lahore,

shall have full powers of re-appropriation of funds from one head to
another head of account within the allocated budget of the PPSC,
Lahore.
44. Photocopy of notification dated 11th July, 2006 at Page-68/Cor. (PUC) has been
supplied to Accounts Officer for information and incorporation in the Punjab Delegation of
Financial Powers Rules, 2006.

Supdtt. (Estt.)
Deputy Secretary
Secretary
PUNJAB PUBIC SERVICE COMMISSION
S.N.E. (NON-DEVELOPMENT) (NEW) IN RESPECT OF ONE POST OF

ASSISTANT DIRECTOR RESEARCH (BS-17) IN THE RESEARCH WING OF PPSC
Punjab Public Service Commission has a Research Branch. The functions of the
Research Branch are as under:-
a. To keep the Commission abreast of the latest methods of selection and put up
practical recommendations in this regard to the Commission.
b. To compile and issue Annual Report of the Commission.
c. To carry out research on recruitment and examination problems i.e. lack of

recruitment in certain areas or reasons for failures and to maintain necessary data.
d. When directed to arrange the preparation of Objective Type Tests for over
subscribed jobs advertised by the Commission.
e. To oversee the availability of books, periodicals, and other reading material in the
Library.
f. To ensure smooth functioning of the information centers of the Commission when

and if established in various Universities.
2. With the shifting of examination method from subjective to objective type

examination of papers, development of M.C.Q. bank is being processed. Research Wing will
maintain links with Universities and Educational Institutions.
At present Research Branch consists of one Director Research (BS-18) and two
Research Assistants (BS-11). It has been observed that Director Research is not being assisted
properly by the Research Assistant as there is no Officer in Research Branch to assist the Director
Research. Resultantly the output of Research Branch is unsatisfactory. Therefore, it is requested
that one post of Assistant Director (Research) (BS-17) may be created to assist the Director
Research.
Deputy Secretary
-3-
Subject: S.N.E. (NEW) PROPOSALS FOR THE YEAR 2007–08
CREATION OF SIX POSTS OF ASSISTANT DIRECTORS
13. The Governor of the Punjab ordered the Commission vide order dated 27-9-2006
that the Chairman, PPSC should review the Commission’s policy of making the candidates appear
in the written test without complete scrutiny of their applications. In compliance with Governor’s
order, the Commission decided that in all cases shortlisting should be done after detailed scrutiny
of applications and determining the eligibility of the candidates. To determine the eligibility of the
candidates through detailed scrutiny of their applications, present supervisory staff i.e. Deputy
Directors is not sufficient especially in such cases like those of A.S.Is. in Police Department, PMS
(Competitive Examinations) Lecturer in Education Department where number of applications
received are upto 25000–32000. Recently the Commission advertised the posts of Senior Subject
Specialist, Headmaster/Deputy Headmaster, Headmistress/Deputy Headmistress and Subject
Specialist in the Education Department against which 63,258 applications have been received. The
number of applications are increasing day by day due to increase in literacy rate in the Punjab.
During the last 13 years the workload increase has been phenomenal.
14. Recruitment work of all the departments of Punjab Government has been
distributed amongst Recruitment Branches in the Commission. According to PPSC Organizational
Chart a Recruitment Branch consists of the Following Staff:-
Deputy Director 01
Superintendent 01
Stenographer 01
Assistant 03
Senior Clerk 01
Junior Clerk 02
Naib Qasid 01
15. Each Recruitment Branch in the Commission has been allocated recruitment work
of different Departments of Government of the Punjab and in each department there are many
recruitment cases of different pay scales which a recruitment branch has to process
simultaneously in a stipulated time frame. Due to large number of applications against different
advertisements of the Commission , it has become practically impossible to cope with the task
without providing additional supervisory staff. For instance, in response to Commission’s
advertisement for the posts of Senior Subject Specialist, Headmaster/Deputy Headmaster,
Headmistress/Deputy Headmistress and Subject Specialist in the Education Department 63,258
applications have been received. To determine the eligibility of all candidates through detailed
scrutiny of their applications and finalize the same, recruitment branch dealing with this case will
take more than 4 years whereas stipulated time period is nine months where a written examination
is to be held and 3 months where there is no written examinations.
-4-
16. To complete the recruitment process within the shortest possible time period,
additional supervisory staff is required immediately. It is pertinent to mention here that the post of
Assistant Director does not exist in the present service structure of PPSC whereas in all other
Provincial Departments as well as in FPSC, post of Assistant Director exists with the posts of
Deputy Directors & Directors. In order to meet the shortfall of supervisory staff in PPSC and to
complete the service structure, 6 posts of Assistant Directors (BS-17) may be created.
17. Accordingly, S.N.E. for creation of six posts of Assistant Director (BS-17) in the
PPSC is added for approval please.
CREATION OF ONE POST OF ASSISTANT DIRECTOR (RESEARCH)
18. Research Wing of PPSC consists of One Director Research (BS-18) and Two
Research Assistants. One post of Assistant Director Research is proposed to be created to Assist
the Director Research and also to open the promotion channel for Research Assistants.
19. Accordingly, S.N.E. for creation of one post of Assistant Director Research in the
PPSC is added for approval please.
6
Subject: MEETING REGARDING PAY AND PERKS OF THE MEMBERS OF THE

19th July, 2007 at Page-81/Cor. (PUC) has informed that a meeting of the Sub-Committee has
been scheduled to be held on 25th July, 2007 (Wednesday) at 11:00 a.m. under the
chairmanship of Additional Chief Secretary, Punjab in his office to review/revisit the proposal
regarding pay and perks of the Members of the Punjab Public Service Commission. The working
paper received from the Punjab Public Service Commission already stands circulated to all
concerned. It has been requested to make it convenient to attend the said meeting.
40. Submitted for information, please.

Supdtt. (Estt.)
Deputy Secretary
Secretary
Chairman
31
Subject: GRANT OF COMMUTATION TO THE WIDOW OF GOVERNMENT

SERVANT VOLUNTARY / PREMATURE RETIREMENT FROM
SERVICE BUT EXPIRED BEFORE SIGNING HIS PENSION/
COMMUTATION CLAIMS
213. The Additional Finance Secretary (Reg.), Finance Department vide circular letter
dated 29th June, 2007 at Page-262/Cor. (PUC), has stated that the benefit of drawal of
commuted value of pension by the families of those Government servants who retired on
Superannuation, Invalidation and Compulsory basis, but could not sign their pension papers
during their life time, is available. Few cases were reported to this Department whereby the
Government servants got voluntary/pre-mature retirement but could not sign pension papers due
to death. Consequently, the bereaved families of deceased Pensioners remain deprived of benefit
of commuted value of pension under the existing rules.
214. In order to curtail the difficulties of families of such retirees, it has been decided
that the family of a deceased Government Servant, who after having voluntary/pre-mature
retirement, could not sign his pension papers due to death, will also be entitled for the commuted
value of pension with immediate effect.
215. Photocopy of circular letter dated 29th July, 2007 at Page-262/Cor. (PUC) has
been provided to dealing Assistant (A – IV) for information and guidance/compliance.

Supdtt. (Estt.)
Deputy Secretary
Secretary
Subject: SUBMISSION OF ANNUAL REPORT OF THE PUNJAB PUBLIC
SERVICE COMMISSION FOR THE YEAR, 2006
The Deputy Secretary (B), Governor’s Secretariat, Punjab vide letter dated 10 th
April, 2007 at Page-209/Cor. (PUC), has informed that the Annual Report of the Commission
for the year 2006 will be presented to Governor, Punjab on 13-04-2007 at 1500 hours at
Governor House, Lahore. He has requested that the list of participants may kindly be forwarded
to this Secretariat.
If approved, the list of all Members may be forwarded to Governor’s Secretariat,

Punjab. Draft ‘letter’ is placed below for approval please.
-43-
Subject:- ESTABLISHMENT OF A SPECIAL MONITORING CELL IN THE

SOLICITOR’S OFFICE.
328. The Deputy Solicitor, Government of the Punjab Solicitor’s Department vide letter
dated 6-4-2007 at page-178/Corr., has informed that in pursuance to the instructions of Worthy
Chief Secretary in letter dated 3-10-2006 a special monitoring cell has been established in this
Department. All the District Attorneys in the Punjab have been directed vide letter dated 20-12-
2006 to send the requisite information which is being received by this office. The data of all the
Government cases which are being conducted by the law officers in all the Districts of Punjab is
accordingly being complied and scrutinized.
329. In furtherance of the aforesaid instructions of Worthy Chief Secretary, she has requested to
intimate Solicitor’s department about the establishment of the Litigation Cell in PPSC. The name,
designation and contact number of the Members thereof may kindly be conveyed to Solicitor’s
department urgently. She has requested to provide lists of Government cases alongwih their
particulars in the enclosed proformas and may also point out the cases which are not being
handled properly by the concerned law officers and the interest of Government is at stake.
330. If approved, the above said proformas may be forwarded to Director Legal-cum-
Law Officer, PPS to supply the information as required by the Solicitor’s Department.
Asstt. (Estt.)
Dy. Dir. (Estt.)

Subject:- CREATION OF SIX POSTS OF ASSISTANT DIRECTOR (BS-17) AND
UPGRADATION OF THE POSTS OF DEPUTY DIRECTOR, DIRECTOR,
JUNIOR PSYCHOLOGIST, SENIOR PSYCHOLOGIST, ASSISTANT
PROGRAMMER, PROGRAMMER/DATA CONTROL OFFICER AND
SYSTEM ANALYST
This case relates to upgradation of the posts of Directors, Deputy Directors,

Senior Psychologist and System Analyst, PPSC etc. The matter was placed before the Full
Commission Meeting held on 10th February, 2007. Full Commission vide minutes of FC Meeting
at Page-67/Cor. after deliberation unanimously decided that Finance Department may be
requested to create 06 posts of Assistant Director (BS-17) and upgrade the posts of Deputy
Director, Director, Junior Psychologist, Senior Psychologist, Assistant Programmer,
Programmer/Data Control Officer and System Analyst.
2. The case of upgradation of the staff of Computer Wing has already been put up
separately. Draft-I & II ‘references’ for remaining posts is added below for approval please.

Dy. Dir. (Estt.)
Deputy Secretary
Kindly refer to para-1/N onward.
In the light of decision of Full Commission vide minutes at Page-67/Cor. the

Secretary (I&C), S&GAD may be requested for creation of 6 posts of Assistant Director (BS-17,
upgradation of 14 posts of Deputy Director from BS-17 to BS-18, 5 posts of Directors from
BS-18 to BS-19, one post of Junior Psychologist from BS-17 to BS-18 and one post of Senior
Psychologist from BS-18 to BS-19. Drafts I & II are placed below for approval please.
Secretary
27
Subject: EXERCISE OF FINANCIAL POWERS UNDER THE PUNJAB

DELEGATION OF FINANCIAL POWERS RULES, 2006 –
CLARIFICATION
36. The Director (Monitoring), Finance Department vide circular letter dated
24th April, 2007 at Page-66/Cor. (PUC), has stated that certain quarters have raised
observations with regard to the extent of application of certain powers vis-à-vis the items of
expenditure contained in Part-I – Powers Common to All Departments, of the Second Schedule to
the Punjab Delegation of Financial Powers Rules, 2006. These points have been examined and are
clarified at Pages-66 & 67/Cor. (PUC) to obviate any misapplication of the relevant provision.
37. Photocopy of circular letter dated 24th April, 2007 at Page-66/Cor. (PUC) has
been provided to Accounts Officer for information and guidance.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
40
Subject: MAJOR INITIATIVES/DEVELOPMENT PROJECTS UNDERTAKEN BY
THE GOVERNMENT OF PUNJAB
411. The Deputy Secretary (Admn.), Government of the Punjab, Information, Culture
and Youth Affairs Department vide circular letter dated 4 th April, 2007 at Page-274/Cor. (PUC),
has requested that the requisite information may kindly be provided within three days positively so
as to proceed further. The said information may kindly be forwarded both in the shape of hard
copy and C.D./Flash Drive.
412. There is no major initiatives/development projects undertaken by the Punjab Public

Service Commission. If approved, the Deputy Secretary (Admn.), Government of the Punjab,
Information, Culture and Youth Affairs Department may kindly be informed accordingly. Draft
‘reply’ is added below for approval please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
36
Subject: TELEPHONE CALLS – PERSONS/GROUPS IMPERSONATING AS

CELEBRITY OR HIGHER OFFICIALS OF THE FEDERAL AND
PROVINCIAL GOVERNMENT
377. The Special Secretary, Government of the Punjab, Home Department vide circular
letter dated 28th February, 2006 at Page-253/Cor. (PUC), has stated that several instances have
come to the notice of Home Department wherein some person/groups impersonated on telephone
as a celebrity or higher official of the Federal and Provincial Government. The Standard Operating
Procedure should be that when some body contacts on telephone introducing himself as an officer
of the Government or a celebrity and his number and his office is not recognizable, his number
should be taken up by the concerned officer to verify whether the call is coming from the same
number and from the same person. All official telephone must have the facility of CLI track down
such calls and record all the calls coming from such persons/groups.
378. If approved, the circular letter dated 28th February, 2007 at Page-253/Cor.
(PUC) may be circulated in the Commission for information and strict compliance.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
2
11. The Additional Chief Secretary, Regulations Wing, S&GAD vide notification dated
6th February, 2007 at Page-23/Cor. (PUC), has informed that in exercise of the powers
conferred upon him under Sub-Clause (ii) of clause (f) of section 2 of the Punjab Employees
Efficiency Discipline and Accountability Act 2006, the Chief Minister is pleased to authorize the
officers/authorities shown in column 4 of the following Table to exercise the powers of the
competent authority under the Act ibid in relation to an employee or class of employees shown in
column-2 of the Table:-
TABLE
S.No Employees/Class of Holder of the Post Officer/Authority authorized to
. Employees exercise powers of competent
authority
1 2 3 4
1. Employee placed in the (i) In BS-1-to 4 Deputy Secretary (Personnel),
Surplus Pool of S&GAD Services & General
Administration Department.
(ii) In BS-5 to 15 Additional Secretary (Admn),

Services & General
(iii) In BS-16 to 18 Additional Chief Secretary,

Services & General
(iv) In BS-19 & above Chief Minister

2. Retired Employee of In BS-1 & above Appointing Authority at the time
Government of retirement.
3. Retired Employee of In BS-1 & above Appointing Authority at the time
Corporation of retirement.
Explanation:
BS in the Table means the pay scale sanctioned for the post and does not include pay scale of a
person on account of officiating/current charge appointment.
12. Photocopy of the notification dated 6th February, 2007 at Page-23/Cor. (PUC)
has been supplied to dealing assistant (A–I) for information and further necessary action.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
38
Subject: NATIONAL INTERNSHIP PROGRAM
392. The Section Officer (Cabinet–I). S&GAD vide circular letter dated
22nd February, 2007 at Page-257/Cor. (PUC), has forwarded a copy of communication No.
463/2007, dated 12th February, 2007 along with its enclosures at Pages-260 to 272/Cor.
Containing necessary instructions issued from the Office of the Chief Secretary, Punjab with the
request to kindly furnish the requisite information, if any, on the prescribed proforma regarding
National Internship Program, to this department upto 26th February, 2007 (hard and soft copy) for
onward submission to the quarter concerned.
393. It is submitted that no prescribed proforma is available with the circular letter
dated 22nd February, 2007 at Page-257/Cor. (PUC). The Section Officer (Cabinet–I), S&GAD
contacted telephonically to provide the same but in vain.
394. According to instructions at Page-261/Cor. each Ministry/Division will be

assigned an appropriate number of interns (about 20% of their current sanctioned strength of
BPS-17 posts) each year for placement in the main secretariat, attached departments, autonomous
bodies and corporations. The interns will be placed preferably near to their home town.
395. There are 20 sanctioned posts of BPS-17 in PPSC and 20% of these posts comes
to 4 posts.
396. Submitted for orders/instructions please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
40
Subject: 1. FILING OF APPEALS/REVISION/CPLAS/ICAS AND LIMITATION

THEREOF.
2. PROPER HANDLING OF GOVERNMENT CASES
302. The Solicitor to Government of the Punjab vide circular letter dated
5th March, 2007 at Page-166/Cor. (PUC-I), has emphasized that instructions contain at
Pages-166 to 167/Cor. be followed in letter and spirit so that Government may achieve fruitful
results in litigation.
303. The Solicitor to Government of the Punjab vide another circular letter dated
5th March, 2007 at Page-169/Cor. (PUC-II), has intimated that the Honourable Supreme Court
of Pakistan has taken serious notice of filing time barred appeals by Province of Punjab. It is,
therefore, directed that in future necessary sanction of the competent authority should be
conveyed to this Department at least 21 days before the expiry of limitation period, except for
I.C.A. and Review. It should also be ensured that necessary funds and the requisite briefs are
provided to the Advocate General Punjab, immediately after the receipt of instructions of this
Department by the litigant departments concerned. The office of the Advocate General, Punjab
should be given at least a fortnight period for preparation and filling of appeal/revisions/CPLAs
before expiry of limitation.
304. All litigant Departments, Head of litigant Departments, and offices should bear in
mind that separate and specific limitation has been prescribed under the law to challenge
judgments and decrees of different courts and if an Appeal/Revision/CPLA is to be filed,
it should be filed within the prescribed limitation period which is detailed at Pages-170 to
171/Cor. for convenience and guidance.
305. It has been advised that instructions contained at Pages-170 to 171/Cor. be
complied with strictly, in order to safe-guard the interest of the Government properly.
306. Photocopies of circular letter dated 5th March, 2007 at Page-166 & 169/Cor.
(PUC-I & PUC-II respectively) has been supplied to all Directors of the Commission for
necessary action and strict compliance.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
30
204. The Section Officer (R–III), S&GAD vide notification dated 16 th January, 2007 at
Page-191/Cor. (PUC), has stated that the Governor of the Punjab is pleased to direct that in
partial modification of this department’s notification No. SOR-III-1-21/85 dated 5th December,
1986, in the various sets of Service/Recruitment Rules, hereinafter referred to as the rules in their
application to province of the Punjab, the following further amendments shall be made:-
AMENDMENTS
In the schedule, against the post of Stenographer (BS-12) in column No. 5, the
following shall be substituted:-
(i) Intermediate or equivalent qualification from a recognized Board.
(ii) A speed of 70 w.p.m. in shorthand in English and 35 w.p.m. typing speed on

typewriter or on computer.
(iii) Computer literate in M.S. Office.
Note:- Preference shall be given to the candidates who know Urdu Shorthand at a
speed of 60 w.p.m. and typewriting at a speed of 25 w.p.m.
205. The substitution has been incorporated in the Punjab Public Service Commission
Service Rules, 2003 which may kindly be seen at Pages-6/Cor.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
35
Subject: SOLIDARITY DAY WITH KASHMIRIS ON 5TH FEBRUARY, 2007
183. The Deputy Secretary (Admn.), Government of the Punjab, Information, Culture
& Youth Affairs Department vide circular letter dated 26 th January, 2007 at Page-132/Cor.
(PUC), has stated that the Special Committee of the Parliament on Kashmir has decided to
observe Solidarity Day with Kashmiris on 5th February, 2007 with favour and enthusiasm, keeping
in view the sanctity of Moharram. The day should be observed in a non-traditional and non-
bureaucratic manner, wherein people of all walks of life and shades of opinion should participate.
All political parties of the country and social organizations should be involved so that a single
message from Khyber to Karachi should emanate in support of the just struggle of out Kashmiri
brethren. The Committee has made following recommendations:-
i) The 5th February to be declared a holiday so that the people should actively
participate in the activities of the day.
ii) Public rallies/walks in all cities/towns of the country.
iii) Public meetings/seminars to commemorate the sacrifices made by the Kashmiris to

throw away the Yoke of India Occupation.
iv) Debating competitions and quiz programmes in all educational institutions, so that
the younger generation should also know about the Kashmir issue.
v) TV/Radio to put up special programmes (films, dramas, talk shows) on Kashmir.
vi) Newspapers to give special coverage for the activities of the Solidarity Day and
Kashmir Issue.
vii) District/Tehsil administrations to chalk out programmes in coordination with the

political leaders of all political parties and social organizations, especially Members
of Kashmir Committee.
viii) Members of the Kashmir Committee to coordinate with all the political parties to
make the programme a success.
184. It will be appreciated if instructions are issued to the attached departments,

autonomous bodies/organizations under your administrative control in this regard. Coordination
Officers may also be nominated for coordinating the programmes of the day, under intimation to
Secretary Kashmir Committee. National Assembly Secretariat, Islamabad. His contact numbers
are as under:-
Tel: 051-9206542, Fax: 051-9208933

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
39
Subject: PANEL OF LAW OFFICERS FOR ADVISING/RENDERING

OPINION AND PURSUIT OF CASES OF THE DEPARTMENTS OF
GOVERNMENT OF THE PUNJAB
295. The Section Officer (General), Government of the Punjab, Law, Parliamentary
Affairs & Human Rights Department vide letter dated 22 nd January, 2007 at Page-157/Cor.
(PUC), has enclosed a copy of letter No. 46/AG. Pb. dated 6 th January, 2007 received from the
Advocate General, Punjab, whereby he has nominated the following Law Officer to whom the
litigation work of your Department has been assigned:-
1. Ch. M. Hanif Khatana, Additional Advocate General

2. Mr. Akhtar Ali Kureshi, Assistant Advocate General
3. Mr. Sarfraz Ali Khan, Assistant Advocate General
296. It has been informed that in future prior to submission of para-wise

comments/report/written statement before the Supreme Court of Pakistan and Lahore High
Court, Lahore, the Department should consult and get the same vetted from the above said Law
Officers. Furthermore, it has also been requested to keep a constant liaison with the penal of
litigation relating to PPSC.
297. The aforesaid arrangement would help the Commission in pursuing the cases of
PPSC in the courts in a proper and befitting manner. It has been requested to send a quarterly
report of the Law Department about the assistance being rendered by the Law Officers.
298. Photocopy of letter dated 22nd January, 2007 at Page-157/Cor. (PUC) has been
supplied to Director Recruitment–I, Director Recruitment–II, Director Examinations and Director
Legal-cum-Law Officer for information and strict compliance.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
To,
The Secretary,
Lahore.
Subject: REQUEST FOR FOUR MONTHS LEAVE
Respected Sir,
It is submitted that I have to solve the domestic and financial problems. It is not
possible for me to resolve these problems during duty hours. It is requested that four months
earned leave w.e.f. 07-01-2008 may kindly be allowed on compassionate grounds.
I shall be grateful to you for this act of kindness.
Yours obediently,
Dated: 05-12-2007 (MUHAMMAD ZUBAIR RABBANI)

Assistant, PPSC, Lahore.
To,
The Secretary,
Lahore.
Subject: REQUEST FOR FAREWELL GRANT OUT OF BENEVOLENT

FUND
Sir,
It is submitted that I have retired from government service w.e.f. 30-11-2007 on
attaining the age of superannuation. It is requested that my case of Farewell grant out of
Benevolent Fund may be forwarded to Benevolent Fund Board under the rules for further
necessary action please.
Dated: 04-12-2007 (MUHAMMAD RAFIQUE CH.)

Deputy Director (Retd.), PPSC, Lahore.
It is submitted that I had been on 120 days leave on full pay to solve the domestic
and financial problems due to prolong illness of my mother. But She is a patient of Diabetics and
T.B. My father had expired since long. I have to look after her alone. She needs medical treatment
on daily basis. It is not possible for me to resolve these problems during duty hours. It is
requested that four months earned leave may kindly be allowed on compassionate grounds.
To,
The Secretary,
Lahore.
Subject: REQUEST FOR SIX MONTHS LEAVE
Respected Sir,
It is submitted that I had been on 120 days leave on full pay to solve the domestic
and financial problems due to prolong illness of my mother. But she is still under medical
treatment. She needs medical treatment on daily basis. It is not possible for me to resolve these
problems during duty hours. It is requested that six months earned leave on half pay may kindly be
allowed on compassionate grounds and obliged.
Yours obediently,
Dated: 15-04-2008 (NADEEM UR REHMAN)

Senior Clerk
Lahore.
6
Subject:- UN-STARRED ASSEMBLY QUESTION NO. 608
36. The Section Officer (Cabinet–I), S&GAD vide letter dated 19 th January, 2007 at
Page-47/Cor. (PUC), has forwarded a copy of letter dated 16th January, 2007 at Page-48/Cor.
received from Section Officer (Liaison), S&GAD alongwith a copy of Un-starred Assembly
Question No. 608 raised by Mohtarma Shaheen Atiq-ur-Rehman, MPA seeking necessary
information regarding (a) number of employees appointed on contract basis who are paid more
than one lac for their brief advisory contract and (b) their names, nature of work and place of
posting.
37. It has been requested to kindly furnish the requisite information by

20th January, 2007 positively through a special messenger for onward its transmission to the
quarter concerned.
38. Draft–I 'reply' and draft–II 'forwarding letter' are added below for approval please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
39
From Pre-Page
402. Kindly refer to Para-392/N onward.
403. With reference to directions at Para-400/N, draft ‘reference’ is added below for
approval please.
Dy. Dir. (Estt.)
Deputy Secretary
Secretary
9
Subject: PAYMENT OF TA/DA TO OFFICERS OF PROVINCIAL GOVERNMENT

DEPARTMENTS ATTENDING MEETINGS OF AUTONOMOUS BODIES
34. The Section Officer (SR-I), Finance Department vide circular letter dated
4th January, 2007 at Page-18/Cor. (PUC), has stated that some autonomous bodies have
provision in their TA Rules to pay TA/DA to the members attending the meeting of the bodies like
Senate, Syndicate, Board of Governors and different committees constituted under the relevant
Act/Ordinance for disposal of their business. It has been noticed that ex-officio members
representing the Government Departments in these bodies also at times, opt to draw TA/DA from
the fund of the autonomous bodies rather than to draw TA/DA from the Government under the
Punjab Traveling Allowance Rules.
35. It has accordingly been decided that ex-officio members representing the
Government in the meetings of the autonomous bodies shall claim TA/DA under the Punjab
Traveling Allowance Rules only from the Department who has nominated them to attend the
meeting.
36. Photocopy of the circular letter dated 4th January, 2007 at Page-18/Cor. (PUC)
has been supplied to Accounts Office for information and necessary action.
Dy. Dir. (Estt.)
Deputy Secretary
Secretary
LIST OF OFFICERS/OFFICIALS WHOSE NAME WERE NOT
MENTIONED IN THE DUTY ROSTER FOR PMS – 2006 EXAMINATION
Sr. No. Name of the Officer/Official Designation Page No.

1. Mr. Masood Khalid Ghauri P.S. to Chairman 22
2. Mr. Manzoor Ahmad Naz Private Secretary 28
3. Mr. Shaukat Hussain Superintendent 41
4. Mr. Masood Hassan Deputy Superintendent 58
5. Mr. Rizwan Gulzar Junior Clerk 144
6. Mr. Naeem Anjum Constable 156
7. Mr. Muhammad Mumtaz Head Constable 157
8. Mr. Shahbaz Haider Constable 158
9. Mr. Shaukat Ali Driver 159
10. Mr. Imdad Ali Driver 160
11. Mr. Javed Khan Driver 161
12. Mr. Muhammad Fazil Driver 162
13. Mr. Zafar Iqbal Driver 163
14. Mr. Muhammad Khan – II Driver 167
15. Mr. Muhammad Aslam Driver 169
16. Mr. Muhammad Khan – I Driver 170
17. Mr. Muhammad Yasin Driver 173
18. Mr. Muhammad Saleem Driver 174
19. Mr. Muhammad Nawaz Driver 175
20. Mr. Abdul Shakoor Driver 176
21. Mr. Muhammad Haroon Driver 177
22. Mr. Sameul Bhatti Driver 178
23. Mr. Muhammad Iqbal Naib Qasid 187
24. Mr. Muhammad Ajmal Naib Qasid 217
25. Mr. Fayyaz Ahmad Water-man 218
26. Mr. Muhammad Nawaz Naib Qasid 227
27. Mr. Muhammad Yasin Naib Qasid 228
28. Mr. Muhammad Bashir Naib Qasid 235
29. Mr. Zia ud Din Frash 247
30. Mr. Muhammad Riaz Mali 249
31. Mr. Muhammad Zaheer Chowkidar 250
32. Mr. Sher Muhammad Chowkidar 251
33. Mr. Ali Bahadur Chowkidar 253
34. Mr. Siddique Masih Sanitary Worker 258
35. Mr. Liaquat Masih Sanitary Worker 265
71
Subject: EXTENSION IN RECRUITMENT PROCESS
446. The Additional Secretary (REG), S&GAD vide circular letter dated
24th February, 2007 at Page-300/Cor. (PUC) has informed that the Chief Minister was pleased
to extend the deadline for recruitment process under Phase-II upto 30th March, 2007. Moreover,
while extending the cut-off date for recruitment, the Chief Minister observed that no further
extension in the deadline for completion of recruitment under Phase-II shall be given.
447. All the Administrative Departments and Districts Governments have been
requested to expedite the recruitment process to fill in the posts in BS-1 to 4 and the posts
allowed under Phase-II in terms of this department’s letter of even number dated
17th January, 2006 at Page-231/Cor. latest by 30th March, 2007 and intimate the
progress/implementation report of the recruitment to the Regulations Wing immediately after 30th
March, 2007, on the prescribed proforma already furnished to them.
448. The Commission has already completed its recruitment process and government
was informed accordingly vide letter dated 1st November, 2006 at Page-280/Cor. Photocopy of
circular letter dated 24th February, 2007 at Page-300/Cor. (PUC) has been provided to the
dealing Assistant (Estt – III) for information and necessary action.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
4
25. As directed, revised draft letter addressed to the Secretary I & C for creation of
Legal Cell through supplementary Grant for the financial year 2006–07 and SNE for the financial
year 2007-08 is placed below for approval please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
8
Subject: GRANT OF SPECIAL PAY/SPEICAL ALLOWANCE @ 20% OF BASIC PAY
52. The Section Officer (PR), Government of the Punjab, Finance Department vide
circular letter dated 29th November, 2006 at Page-67/Cor. (PUC), has conveyed the approval of
the Governor of the Punjab for the grant of Special Pay/Special Allowance to the officers in BS-
22/BS-21 and the administrative secretaries. The Special Pay/Special Allowance will be admissible
with effect from 1st July, 2006 on terms and conditions specified below:-
(a) A Special Pay at rate of 20% of the basic pay per month to the officers promoted
to the rank of Federal Secretary in BS-22 and having substantive postings against
civil posts in the province.
(b) The officers not covered under sub-para (a) above but holding civil posts in
BS-21/22 in the Punjab Government and all Administrative Secretaries to
Government of the Punjab (BS-20) will receive a Special Allowance at rate of 20%
of the basic pay. The Special Allowance:-
(i) will be admissible at rate of 20% of the basic pay being drawn by the
officer.
(ii) will be admissible during the period the post is held by the officer.
(iii) will not be admissible to those posted as Special Secretary or those

Administrative Secretaries appointed on acting charge basis.
(iv) will not be admissible for more than one post.
(c) The Special Pay/Special Allowance sanctioned at rate of 20% of the basic pay will
be without any upper limit/ceiling.
53. Expenditure involved in meeting the additional liability will be discharged from the
existing budget grants provided to the departments for the current financial year.
54. Photocopy of the circular letter dated 29 th November, 2006 at Page-67/Cor.

(PUC) has been supplied to the Accounts Officer for information and further necessary action.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
69
Subject: RECRUITMENT OF EX-SERVICEMEN IN THE GOVERNMENT

DEPARTMENTS, AUTONOMOUS/SEMI AUTONOMOUS BODIES &
CORPORATIONS IN THE PUNJAB
428. The Section Officer (ERB), S&GAD vide circular letter dated
12th December, 2006 at Page-296/Cor. (PUC), has stated that in order to benefit from their well
gained experience and with a view to rehabilitating them, the Government has been encouraging
recruitment of ex-servicemen against civil posts.
429. In this regard, para 7(vii) of the Recruitment Policy, 2004 reiterated that the retired
armed forces personnel may also be recruited against civil posts while making general recruitment
through advertisement, provided they are otherwise eligible for appointment, under the relevant
rules. Note 1 below sub para (e) of para 11 of the Recruitment Policy ibid envisages that for posts
in BS-1 to BS-4, BS-5 to BS-10 and posts in BS-11 and above, 5 additional interview marks shall
be awarded to the candidates who are ex-servicemen. In addition, to facilitate employment of ex-
servicemen, the Government of Punjab S&GAD has issued an amendment in rule 3, clause (iii) of
the Punjab Civil Servants Recruitment (Relaxation of Upper Age Limit) Rules, 1976 vide its
notification No. SORI (S&GAD)9-1/2000 (P-I) dated
11th September, 2004 at Page-298/Cor. under which the Ex-Defence Forces Officers/Personnel
are entitled to the grant of age relaxation in their upper age limit equal to the period of service
rendered by them subject to a maximum of 10 years.
430. However, it is felt that there is a need to suitably highlight the above dispensations
with regard to the ex-servicemen in the advertisements given by various Government
Departments/Attached Departments/Autonomous/Semi Autonomous Bodies/District Government
while making recruitment against civil posts, so as to enhance their awareness and to ensure
sustained rehabilitation process of retired armed forces personnel.
431. It has been requested to kindly ensure necessary action accordingly and also to
bring these instructions to the notice of all concerned for observance in letter and spirit. This
issues with the approval of the Chief Secretary.
432. Copy of the circular letter dated 12th December, 2006 at Page-296/Cor. (PUC)
has been supplied to concerned assistant (Estt. III) for observance in letter and spirit.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
77
Subject: ERADICATION OF CORRUPTION AND BRIBERY FROM

GOVERNMENT DEPARTMENTS – QUARTERLY PROGRESS REPORT
OF INQUIRY CASES AND LIST OF OFFICERS/OFFICIALS UNDER
SUSPENSION BEYOND THREE MONTHS
482. The Assistant Director (Monitoring), Directorate General of Anti-Corruption

Establishment, Punjab, Lahore vide letter dated 4th November, 2006 at Page-173/Cor. (PUC),
has requested that a copy of letters No. SO(E&AC)4-105/80 dated 25th August, 1982 and No.
DAC.E.(4)59/9777 dated 4th October, 1995, may kindly be provided for policy decision in the
subject cases.
483. If approved, copies of letter No. SO(E&AC)4-105/80 dated 25 th August, 1982 at

Page-1/Cor. and No. DAC.E.(4)59/9777 dated 4th October, 1995 at Page-66/Cor. may be
provided to the Assistant Director (Monitoring), Directorate General of Anti-Corruption
Establishment, Punjab, Lahore. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
5
Subject: SUPREME COURT ORDER TO ACCELERATE IMPLEMENTATION OF

THE “PROHIBITION OF SMOKING AND PROTECTION OF NON
SMOKERS HEALTH ORDINANCE 2002”
25. The Section Officer (Welfare–I), S&GAD vide circular letter dated
10th November, 2006 at Page-32/Cor. (PUC-I), has conveyed that the Chief Justice of Pakistan
has taken a suo moto notice on slow implementation of the “Prohibition of Smoking of Non
Smoker Health Ordinance 2002”. As per the directions of the Supreme Court of Pakistan and in
pursuance of instructions of Federal Government, it has been requested to set up Commission’s
own administrative mechanism to monitor and ensure the implementation of the said ordinance
under intimation to Federal Government as well as the Section Officer (Welfare-I), S&GAD.
25. The Deputy Secretary (Cabinet), S&GAD vide circular letter dated
20th November, 2006 at Page-33/Cor. (PUC-I), has enclosed a copy of Government of
Pakistan, Islamabad’s another self-explanatory communication bearing No. F.14-1/2006-HE dated
15th November, 2006 (along with its enclosures), whereby the Federal Government has, inter alia,
reiterated that the issue be prioritized in the context of directions passed by the Apex Court, and
actions on the points at Page-33/Cor. be taken by all the concerned quarters/departments of the
Punjab Government.
26. It has been requested that implementation status on the subject matter may kindly
be furnished to the Deputy Secretary (Cabinet), S&GAD latest by 25th November, 2006 positively
for submission of a consolidated compliance report to the Supreme Court of Pakistan as well as
Government of Pakistan, Ministry of Health, Islamabad as per deadline fixed by the Apex Court /
Federal Government. This being a Supreme Court case, may pleas be given top priority.
27. It is submitted that the instructions conveyed by the Supreme Court of Pakistan to
accelerate implementation of the “Prohibition of Smoking and Protection of Non Smokers Health
Ordinance 2002” have been circulated in the Commission’s Office for strict compliance. Care
Taker, PPSC has also been directed to make arrangements for displaying and exhibition of boards.
Maj. (R) Rana Waqar, Security Officer-cum-Protocol Officer, PPSC has been nominated as
authorized officer to check that no one smokes in the Commission and in the Examinations
Centres etc. vide this office order dated 17-11-2006 at Page-29/Cor. If approved, the Section
Officer (Welfare–I), S&GAD and the Deputy Secretary (Cabinet) with a copy to the Secretary,
Government of Pakistan, Ministry of Health, Islamabad may be informed accordingly. Draft
(I & II) ‘reply’ are placed below for approval please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
47
Subject: CLARIFICATION REGARDING ADVERSE REMARKS IN

PERFORMANCE EVALUATION REPORTS (PERs)
279. The Additional Secretary (Regulations), S&GAD vide circular letter dated
26th December, 2006 at Page-221/Cor. (PUC), has stated that the Establishment Division vide
letter No. E/40/2006-CP-II dated 7th November, 2006 at Page-222/Cor., inter alia, observed that
no value judgment as to whether or not a particular remarks is an adverse remarks should be
passed by the administrative departments without a reference to the countersigning officer. In this
regard, the Establishment Division, has advised that whenever the remarks generally regarded as
adverse appears in the narration part of the PER/ACR forms (i.e. the officer’s performance,
integrity, pen picture, fitness for promotion etc.), the same may be processed as under:-
 If the countersigning officer has underlined them in red ink, those must be
conveyed to the officer reported upon in accordance with the laid down
instructions.
 If the countersigning officer has not underlined such remarks in red ink, the PER
be returned to the countersigning officer to clarify as to whether those are adverse
remarks or not within the meaning of Para 13 of the instructions for filling up the
ACR forms and if yes the same be underlined in red ink to complete the
requirement of the said instructions. If the countersigning officer fulfills the
requirement, then the said remarks be treated as adverse and communicated to the
officer reported upon in accordance with laid down instructions. If the
countersigning officer replies that those are not to be treated as adverse remarks,
the fresh reply of the countersigning officer be treated as final and placed on
record.
280. It has been requested that all the Administrative Departments/Attached

Departments/Autonomous Bodies/Semi-Autonomous Bodies in the Punjab may also follow the
aforementioned instructions/procedure in the situation highlighted above.
281. Photocopy of the circular letter dated 26th December, 2006 at Page-221/Cor.
(PUC) along with enclosures has been supplied to dealing Assistant (Estt. IV) and P.A. to
Secretary for information and strict compliance.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
Subject: THE PUNJAB EMPLOYEES EFFICIENCY, DISCIPLINE AND
ACCOUNTABILITY ACT, 2006
The Section Officer (REG-I), S&GAD vide circular letter dated

20th October, 2006 at Page-1/Cor. (PUC), has furnished a copy of the Punjab Employees
Efficiency, Discipline and Accountability Act, 2006 for information and necessary action.
2. Photocopy of circular letter dated 20 th October, 2006 at Page-1/Cor. (PUC)

alongwith the said Act has been provided to all Wing Officers, PPSC and dealing assistant (Estt.–
I) for information and necessary action.
3. Submitted for information please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
Chairman
29
187. The Section Officer (R–III), S&GAD vide notification dated 26th May, 2007 at
Page-127/Cor. (PUC), has stated that the Governor of the Punjab is pleased to direct that in the
Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974, the following further
amendments shall be made:
AMENDMENTS
In the said rules, in rule 10-A, sub-rule (2), shall be substituted by the following:
“The appointing authority may fill a post reserved for departmental promotion by
appointing on acting charge basis, the most senior civil servant of the cadre or
service concerned, who possesses at least three fourth of the prescribed length of
service or the experience for the post or both, as the case may be, and is otherwise
eligible for promotion except for the prescribed length of service and the
experience.”
188. The substitution has been incorporated in the relevant rules of the Punjab Civil
Servants (Appointment and Conditions of Service) Rules, 1974 which may kindly been seen at
Page-6/Cor.

Supdtt. (Estt.)
Deputy Secretary
Secretary
66
Subject: RECRUITMENT POLICY 2004
11th October, 2006 at Page-278/Cor. (PUC), has stated that instances have come to the notice
of the Government where certain officers attended as chairman or as a member, meetings of the
Selection Committees while their blood relations were candidates for a post. Needless to say that
such an act is not only prejudicial to the norms of transparency and casts aspersion on the
conduct of the concerned officers, but also tantamount to nepotism, favouritism and wilful abuse
of office under rule 26 of the Punjab Government Servants (Conduct) Rules, 1966.
404. Therefore, in order to ensure merit and transparency, in case a relative of the
chairman or a member of the Selection/Recruitment Committee is to appear for interview as a
candidate, the said officer should not participate in the meeting of the Selection Committee and
for alternative arrangements order of the next higher authority may be sought.
405. It has been requested to kindly bring the aforesaid instructions into the notice of all
concerned for strict compliance.
406. Photocopy of circular letter dated 11th October, 2006 at Page-278/Cor. (PUC)
has been provided to all Directors, PPSC and dealing assistant (Estt.–III) for strict compliance.

Dy. Dir. (Estt.)
34
Subject:- NOTIFICATION
176. The Section Officer (Welfare–I), S&GAD vide notification dated

26th December, 2006 at Page-130/Cor. (PUC), has informed for general information that the
Public and Optional Holidays listed at Page-130/Cor. (PUC) declared by the Federal
Government shall be observed in the Offices under the administrative control of the Government
of the Punjab during the Calendar year 2007.
177. Photocopy of circular letter dated 26 th December, 2006 at Page-130/Cor. (PUC)

has been circulated in the Commission for information.

Dy. Dir. (Estt.)
Dy. Secretary
Secretary
21
Subject: POLICY GUIDELINES REGARDING THE PROVISION OF TRANSPORT

FACILITY FOR PROTOCOL.
124. The Motor Transport Officer, S&GAD vide circular letter dated
21st September, 2006 at Page-98/Cor. (PUC), has stated that Competent Authority has
approved the following guideline for usage of official vehicles of Transport Pool, S&GAD by the
dignitaries in order to formalize policy and to streamline allocation of vehicles for Protocol
duties:-
i. A vehicle shall be provided only for an official visit of the dignitary through written
intimation by the concerned departments/organization/office.
ii. Exact duration of visit shall be clearly specified and the vehicle shall be returned
immediately upon its expiry. The driver shall have prior direction to report back to
the Transport Pool upon expiry of the intimated visit, after informing the dignitary.
iii. The facility shall be extended for a maximum of 3 days. If the same is required for
a longer duration, the request will be sent in writing in advance. S&GAD reserves
the right to regret long-term requisitions.
iv. No request shall be entertained for provision of an official vehicle for the family of
visiting dignitaries.
v. Visiting dignitaries, who have subordinate or field offices in Lahore, shall not be
extended such facility.
vi. This facility is extended for official use of the vehicle within Lahore only. Under no
circumstances should the vehicle be taken outside Lahore without specific
approval of the Competent Authority, i.e. Additional Chief Secretary.
125. Photocopy of circular letter dated 21st September, 2006 at Page-98/Cor. (PUC)
has been provided to Transport Section for information and necessary action.

Dy. Dir. (Estt.)
7
Subject: PROCEDURE FOR RELEASE AND ACCOUNTING OF FOREIGN CASH

AID FOR THE PROJECTS OF THE FEDERAL AND PROVINCIAL
GOVERNMENTS
45. The Additional Finance Secretary (Budget), Government of the Punjab, Finance
Department vide circular letter dated 3rd October, 2006 at Page-48/Cor. (PUC), has enclosed a
copy of Office Memorandum No. F.2(1)-BR-II/2004-797/UNDP, dated 18th September, 2006 at
Page-49/Cor., received from the Government of Pakistan, Finance Division on the subject noted
above, wherein it has been informed that certain Government Departments are receiving foreign
aid/grants directly by means of cheques drawn in favour of their officers and are utilizing such
foreign aid/grants at their own, out side the formal budgetary mechanism. The Federal
Government has disapproved this practice as being against financial rules and has advised that
even the operation of bank accounts for such transactions is not permissible. It has been requested
that financial rules governing the receipt and utilization of foreign aid/grants may be strictly
adhered to and all such transactions may be made a part of the formal budgetary mechanism.
Office Memoranda issued by the Finance Division, Government of Pakistan, dated 25th November,
2002 and 15th April, 2005 at Pages-50 & 56/Cor. respectively are for guidance.
46. Photocopy of circular letter dated 3rd October, 2006 at Page-48/Cor. (PUC)
along with its enclosures has been provided to Accounts Officer, PPSC for information and
necessary action.

Dy. Dir. (Estt.)
3
17. Details of litigation cases for the last six years is as under:-
Year Total No. of

Court Cases
2001 289
2002 187
2003 151
2004 152
2005 145
2006 153
(upto 27-10-2006)
18. Usually three to five cases are fixed for hearing in different courts of law everyday
at Lahore, Rawalpindi and Multan Bench of Lahore High Court including Punjab Service Tribunal
and Provincial Ombudsman’s cases. To defend these cases the Commission has only one
sanctioned post of Director Legal-cum-Law Officer (BS-18). It is not possible for Director
Legal-cum-Law Officer to attend all cases at a time. If approved, SNEs for the creation of Legal
Cell in PPSC as defined in Category–II at Page-14/Cor. may be sent to the Secretary, Finance
Department, Lahore for further necessary action. The post of Senior Law Officer (BS-18) has not
been included in SNE as the Commission has already one post of Director Legal-cum-Law Officer
(BS-18) on regular basis. Draft-I ‘reference’ and draft-II ‘SNEs’ are placed below for approval
please.

Dy. Dir. (Estt.)
62
Subject: FIRE FIGHTER-II COURSE NO. FFII-2 FROM 6-11-2006 TO 25-11-2006
335. Mr. Muhammad Amin, Acting Commandant, Government of Pakistan,

Federal Civil Defence Training School, Sector B-II, Township, Lahore vide letter dated
18th September, 2006 at Page-109/Cor. (PUC), has stated that in accordance with the training
programme for the year, 2006 the Fire Fighter-II Course No. FFII-2 is scheduled to be held at this
school from 6-11-2006 to 25-11-2006.
336. The important and significant rule of the public in the overall defence of the
country can not be over emphasized. As PPSC has to play vital role to deal with fire hazards
during peace time and war emergency. Two (2) seats have been allotted on this course, which may
please be availed in full. NO TUITION FEE WILL BE CHARGED.
337. The nominees should be MATRICULATE (Preferably Science) & qualified
Fireman/Fire Fighter-I Course, physically and medically fit, between the age 18-40 years. They
should also bring the following kit for their use during the practical training:-
1. P.T. Shoes (white)……… One pair. 2. Socks (white)……… One pair.
3. Khaki Trousers…………. Two. 4. Shirt (white)……….. Two
5. Line (Rope ) size 1”x15-ft. ..One 6. White triangular bandages have sides
40” square cloth diagonally cut into two.
338. In light of the above, it has been requested that suitable Male officers/officials may
be selected and directed to report to the Commandant, Federal Civil Defence Training School,
Sector-B-II, Chandni Chowk, Township, Lahore on Monday 6-11-2006 at 08:30 hours but not
later then 7-11-2006 positively, after that they would not be eligible for retention in the course. A
copy of National Identity Card will be required for official use.
339. It has been informed that simple living in, single accommodation (without bedding)
for limited number of trainees attending course in this School is available and will be unutilized by
those coming from out stations, on first come first served basis. They will be treated as on duty
and entitled for TA/DA from their respective departments/organizations as admissible under the
existing rules. Service particulars of nominees (s) may please to forwarded as to reach this School
till 23-11-2006.
340. It is submitted that almost all the branches are busy in the selection process for
recruitment to P.M.S and other categories of various posts. Due to shortage of staff, it is
impossible to spare any officer/official for the said course. If approved, the Acting Commandant,
Government of Pakistan, Federal Civil Defence Training School, Sector B-II, Township, Lahore
may be informed accordingly. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
2
9. With reference to Secretary’s, PPSC observations at Para-6/N, It is submitted

that in accordance with Law and Parliamentary Affairs Department’s letter dated 18th June, 1998
at Page-9/Cor. under Article 27(2) of the Constitution of Pakistan 1973 a Province can prescribe
the condition that a person shall not be eligible to hold a post under the Province unless he has
resided in the Province for at least such period not exceeding three years as the Province may
specify. If such a condition has been attached to the posts under consideration, the residents of
Islamabad are not eligible to apply for the said posts.
10. Moreover, in Writ Petition No. 15870/2000 and 20800/2000 at Page-10/Cor.,

Lahore High Court, Lahore held that the candidates possessing the domicile of Federal Territory
are not eligible to complete for and be appointed to the governmental posts in any province.
However, in Writ Petition No. 15870/2000 at Page-10/Cor., Lahore High Court, Lahore held
that so long as the Islamabad Capital Territory remains under the jurisdiction of the High Court of
the Province of the Punjab, the men and women domiciled in the said Territory shall be eligible to
hold posts in the judicial services of the said province.
11. If approved, the Press Secretary (P), Office of the Press Secretary to the President,
Rawalpindi may be informed accordingly. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
COMMISSION FOR THE YEAR, 2005
108. Hard and soft copy of the presentation to be made by the Chairman, PPSC has
been sent to the Deputy Secretary (Cabinet), S&GAD with a copy to Section Officer (Cabinet–I),
S&GAD. File may be returned to Acting Director Research for further necessary action please.

Dy. Dir. (Estt.)
Subject:- HIRING OF OFFICE ACCOMMODATION AT CARIM’S HOUSE,
DAVIS ROAD, LAHORE
1. M/s. Agfa Gevaert Pakistan (Pvt.) Limited, 6-Davis Road, Lahore vide letter dated
22nd September, 2006 at Page-1/Cor. (PUC), has offered terms and conditions of rental
agreement of first floor available in Carim’s House at 6 Davis Road, Lahore:-
BUILDING INFORMATION
(1) Building NameCarim’s House
(2) Location 6-Davis Road Opp. Ambassador Hotel
(3) Owner Agfa Gavaert Pakistan (Pvt.) Limited
(Mr. Abdul Majid Carim)
(4) Covered Area 6050 sq ft.
(5) Parking 4 to 6 cars basement and 2 to 3 in front of building
TERM AND CONDITION

(1) Rate of rent @ Rs.30/= per sq. ft. monthly
(2) One year advance.
(3) 6 month Security.
2. It is submitted that it is not feasible for the Commission to bear such heavy rental
charges @ Rs.30/- per sq. ft. monthly. However, first floor of the said building could be hired @
Rs.21/- per sq. ft. monthly without one year advance and six months security. If approved, M/s.
Agha Gevaert Pakistan (Pvt.) Limited, Lahore may be informed accordingly. Draft ‘reply’ is
placed below for approval please.

Dy. Dir. (Estt.)
(e) The persons appointed against vacational posts shall be entitled to avail the vacations as
admissible to the regular employees working against such posts in accordance with the
rules/policies of the concerned Administrative Departments/Institutions.
Added vide letter No. DS(O&M)5-3/2004/Contract Policy(P-I) dated 13th September, 2006
(e) The persons appointed against vacational posts shall be entitled to avail the vacations as
admissible to the regular employees working against such posts in accordance with the
rules/policies of the concerned Administrative Departments/Institutions.
Added vide letter No. DS(O&M)5-3/2004/Contract Policy(P-I) dated 13th September, 2006
Subject:- COMPLAINT AGAINST PUNJAB PUBLIC SERVICE COMMISSION
FOR STOPPING THE CANDIDATES OF ISLAMABAD FOR
APPEARING IN ITS EXAMS.
1. The Press Secretary (P), Office of the Press Secretary to the President, Rawalpindi
vide letter dated 7th September, 2006 at Page-7/Cor. (PUC), has sent emails for appropriate
action, wherein it has been stated by the applicant that PPSC decided not to consider the
Islamabad’s candidates for the posts announced by it. Since the establishment of Islamabad in
1960, for the last forty years PPSC is considering the candidates of Islamabad candidates as the
candidates of Punjab. In 2000, PPSC made the decision at its own and deprived the candidates of
Islamabad for jobs announced by it. Please note Federal Public Service Commission is considering
the candidates of Islamabad as candidates of Punjab. There is a clash between Federal Law and a
Provincial Law regarding the domicile status of Islamabad candidates. It is the responsibility of
Federal Government to make laws regarding the quota of specific area of country not of PPSC.
Please note there is no quota of jobs in CDA, Islamabad Police, Federal Directorate of Education
for the candidates of Islamabad, they are considered as a candidate of Punjab by the Federal
government.
2. It has been requested that PPSC may be asked through which authority they
stopped the candidates of Islamabad for appearing in the exams of PPSC for various jobs. PPSC
is examination body to recommend suitable candidates for various jobs not to decide about the
quota of specific area of the country. It has also been requested to direct the PPSC to consider the
candidates of Islamabad as the candidates of Punjab, which it was considering before 2000 and a
special age relaxation of 6 years may also be given to the candidates of Islamabad, who were
unable to apply for the jobs of PPSC due to this illegal decision of PPSC.
3. It is submitted that in accordance with Law and Parliamentary Affairs

Department’s letter dated 18th June, 1998 at Page-9/Cor. under Article 27(2) of the Constitution
of Pakistan 1973 a Province can prescribe the condition that a person shall not be eligible to hold
a post under the Province unless he has resided in the Province for at least such period not
exceeding three years as the Province may specify. If such a condition has been attached to the
posts under consideration, the residents of Islamabad are not eligible to apply for the said posts. If
approved, the Press Secretary (P), Office of the Press Secretary to the President, Rawalpindi may
be informed accordingly. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
13
Subject:- SUPPLY OF COPY OF ORDER OR NOTIFICATION REGARDING

GRANT OF COMMISSION ALLOWANCE TO THE OFFICERS & STAFF
OF PUBLIC SERVICE COMMISSION
78. The Secretary, Sindh Public Service Commission, Hyderabad vide letter dated 23 rd
August, 2006 at Page-49/Cor. (PUC), has stated that Sindh Public Service Commission intends
to approach Government of Sindh for grant of Commission allowance to the officers and staff of
this Commission’s office. It is learnt that officers & staff of PPSC are drawing commission
allowance at the rate of 20% of the basic pay. If so a copy of such notification may kindly be
provided to Sindh Public Service Commission for their guidelines
79. It is submitted that no officer/official of PPSC is drawing any kind of commission

allowance. If approved, the Secretary, Sindh Public Service Commission, Hyderabad may be
informed accordingly. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
35
Subject:- INTER PUBLIC SERVICE COMMISSIONS MEETING
246. The Educational Consultant, Federal Public Service Commission, Islamabad vide
letter dated 4th June, 2007 at Page-304/Cor. (PUC), has stated that the subject meeting which
was scheduled for 16th June, 2006 has been rescheduled to be held on Monday, 25 th June, 2007 in
Quetta. In this regard, formal invitation would be extended by the Balochistan Public Service
Commission. The agenda items for the ensuing meeting may please be forwarded.
247. As directed by the Chairman, PPSC at Page-301/Cor., vide this office dated
24th May, 2007 at Page-302/Cor., FPSC has been regretted to attend the meeting scheduled to
be held on 16th June, 2007 at 10:00 A.M. due to interviews of Provincial Management Services.
248. Submitted for further orders, please.

Dy. Dir. (Estt.)
Deputy Secretary
Secretary
Chairman
2
Subject:- 20% QUOTA OF POSTS IN BS-1 TO 5 RESERVED FOR CHILDREN

OF GOVERNMENT EMPLOYEES UNDER NOTIFICATION NO.
SOR.III-1-22/90 DATED 01-09-1993

17th August, 2006 at Page-4/Cor. (PUC), has forwarded a copy of letter dated 8-8-2006 at
Page-5/Cor. along with its enclosures received from Section Officer (R-IV), (Regulations Wing),
S&GAD, wherein it has been stated that vide notification dated 01-09-1993 at
Page-6/Cor. 20% vacancies in the cadre of Junior Clerk, Driver, Naib Qasid, Mali, Frash, Water
Carrier and Chowkidar in all government departments were reserved for the children of
retirement/serving government servants in BS-1 to BS-5. However, various departments
requested that some other posts in BS-1 to 5 peculiar to their departments may also be included in
the above mentioned cadre/posts.
8. It has been requested to kindly indicate posts in BS-1 to 5, which could be

included in the aforementioned categories of posts to enhance the scope of benefit referred above.
The requisite information may be furnished within a fortnight on the enclosed proforma at Page-
8/Cor.
9. If approved, NIL report on the prescribed proforma at Page-8/Cor. may be

provided to the Section Officer (R-IV), S&GAD. Draft-I ‘forwarding letter’ and draft-II ‘report’
are placed below for approval please.

Dy. Dir. (Estt.)
29
Subject:- APPOINTMENT ON ACTING CHARGE BASIS
156. The Deputy Secretary (REG), S&GAD vide circular letter dated 19 th August, 2006
at Page-118/Cor. (PUC), has stated that an appointment on acting charge basis can be made
under Rule 10-A of the Punjab Civil Servants (Appointment and Conditions of Service) Rules,
1974 at Page-6/Cor. Sub-rule(2) of rule 10-A ibid provides that:-
“Where the appointing authority considers it to be in the public interest to fill a

post reserved under the rules for departmental promotion and the most senior civil
servant belonging to the cadre or service concerned who is otherwise eligible for
promotion does not possess the specified length of service, the authority may
appoint him to that post on acting charge basis.”
157. It has been observed that the appointments made on acting charge basis are
continued for an indefinite long period instead of prompting the incumbents on regular basis after
completion of their requisite length of service which entails certain financial as well as
administrative complications.
158. In view of the above, it has been requested that the competent authorities should
ensure that the cases of officers/officials promoted on acting charge basis are processed for
promotion on regular basis immediately after completion of the requisite length of service in order
to avoid complications and unwarranted litigation. These instructions may kindly be brought to
the notice of all concerned for strict compliance.
159. A copy of the said circular letter dated 19 th August, 2006 at Page-118/Cor.
(PUC) has been provided to dealing assistant (A – IV) for strict compliance.

Dy. Dir. (Estt.)
7
Subject:- REIMBURSEMENT OF MEDICAL CHARGES
40. The Advisor (Technical), Health Department vide circular letter dated
15th November, 2006 at Page-14/Cor. (PUC), has conveyed serious concern regarding
non-compliance of the rules/instructions in medical reimbursement cases as per West Pakistan
Medical Attendance Rules, 1959 vide letter of even number, dated 5th April, 2006. This cause
inconvenience and delay in realizing the medical claims. It has been reminded to strictly adhere the
instructions contain in the letter dated 15 th November, 2006 at Page-14/Cor. (PUC) in order to
facilitate the government servants in their claims.
41. Photocopy of the circular letter dated 15 th November, 2006 at Page-14/Cor.

(PUC) has been supplied to Account Officer, PPSC for strict compliance.

Dy. Dir. (Estt.)
29
197. The Section Officer (REG–III), S&GAD vide notification dated 2 nd July, 2006 at
Page-189/Cor. (PUC), has stated that the Governor of the Punjab is pleased to direct that in the
Schedule, for the existing entries, in column No. 3, against the posts at serial No. 19, 21, 22 and
25, in column No. 5, 7, 8 and 9 of the Punjab Public Service Commission Service Rules, 2003
shall be substituted.
198. The substitutions have been incorporated in the Punjab Public Service Commission
Service Rules, 2003 which may kindly be seen at Pages-6 & 7/Cor.

Dy. Dir. (Estt.)
5
Subject:- STREAMLING OF PROCEDURES TO IMPROVE THE PACE OF

EXECUTION OF DEVELOPMENT SCHEMES – POWERS TO
RE-APPROPRIATE APPROVED DEVELOPED SCHEMS WITHIN THE
SECTOR
29. The Deputy Secretary (Monitoring), Finance Department vide circular letter dated
7th August, 2006 at Page-34/Cor. (PUC), has been directed to invite attention to Finance
Department’s notification No. even, dated 30th June, 2004, on the subject as cited above, whereby
it was clarified that the Administrative Departments and Officers in Category – I were competent
to sanction re-appropriation of funds of development schemes, within their sectoral allocations, in
the prescribed manner, vide serial No. 5 under Part–I – Powers Common to all Departments, of
the Second Schedule to the Delegation of Financial Powers Rules, 1990 read with para 15.3(b)
(xi) of the Punjab Budget Manual, without seeking prior approval of the proposed re-
appropriations from P&D and Finance Department. It was further clarified vide F.D’ letter No.
even, dated 14th May, 2005 that the connotation “Approved Schemes” shall only include
‘development schemes reflected in the ADP/Development Budget as per the Schedule of the
Authorized Expenditures’.
30. Since the issuance of the aforesaid instructions, a number of instances have come
to the notice of the Finance Department where the designated authorities made re-appropriations
of funds of development schemes in deviation of the prescribed procedure and laid down
conditions. Besides floating the prescribed procedure and conditions, such irregular re-
appropriations have, interalia, created immense difficulties for the Finance Department while
finalizing the Revised Estimates for both the year 2004-2005 and 2005-2006. Some of the
irregularities committed while making re-appropriations during previous years were as under:-
 Re-appropriations were made from the funds provided through supplementary

grants.
 While sanctioning re-appropriation of funds, from one scheme to other, the

concerned authorities failed to observe the laid down conditions/procedure as
prescribed in para 15.3(b)(vi) and (xi) of the Budget Manual.
 The funds re-appropriated from a scheme were restored back subsequently in

violation of the provisions of para 15.3(b)(iii) of the Manual ibid.
 Funds so re-appropriated were neither incorporated in the Second Statement of

Excesses and Surrenders, submitted by the Administrative Departments, nor were
the copies of the sanctions endorsed/provided to the Finance.
P.T.O.
6
31. Given that, it has been directed to reiterate the relevant provisions regulating the
re-appropriations of development schemes within their sectoral allocations as under:-
a) Re-appropriation will not be made except for approval schemes;
b) The approved cost of the scheme will not be exceeded, through re-appropriation
by more than 10% of the amount for which the scheme has been administratively
approved;
c) No appropriation will be made from the funds sanctioned through supplementary

grant/s;
d) No authority subordinate to the one which reduced an allocation will increase such
reduced allocations by means of re-appropriations;
e) Re-appropriation will not be made so as to divert the provision from specified new
items to other purposes;
f) Funds so re-appropriated will invariably be incorporated in the 2 nd Statement of

Excesses & Surrenders under endorsement to P&D and Finance Department.
g) It will be ensured that 2nd Statement of Excesses & Surrenders is received in the
Finance Department by 31st March of the given financial year.
h) All re-appropriations made, in the aforesaid manner, shall promptly by intimated to

the P&D and Finance Department, for the purpose of monitoring of utilization of
ADP funds.
32. It has been requested to strictly adhere to the aforesaid conditions while
sanctioning re-appropriations of development schemes within their sectoral allocations.
33. Photocopy of circular letter dated 7th August, 2006 at Page-34/Cor. (PUC) has
been provided to Accounts Officer, PPSC for further necessary action.

Dy. Dir. (Estt.)
Subject: UPGRADATION OF THE POSTS OF DIECTORS FROM BS-18 TO BS-19
AND THE POSTS OF DEPUTY DIRECTORS FROM BS-17 TO BS-18
The Director Recruitment-I, Director Recruitment-II, Director Examinations &

Director Legal-cum-Law Officer and all Deputy Directors, PPSC have filed a representation at
Page-1/Cor. (PUC) for upgradation of the posts of Directors and Deputy Directors in PPSC.
They have stated that four posts of Directors i.e. Director Recruitment-I, Director Recruitment-II,
Director Examinations & Director Legal-cum-Law Officer in the Punjab Public Service
Commission are of BS-18 whereas in all other Departments of the Punjab Government as well as
in the Federal Public Service Commission, the posts of Directors are of BS-19. Likewise the posts
of Deputy Directors in all other Departments of the Punjab Government as well as in the Federal
Public Service Commission are of BS-18 whereas the posts of Deputy Directors in the Punjab
Public Service Commission are of BS-17 which is a clear discrimination with the Directors and
the Deputy Directors of the Punjab Public Service Commission (copies of the Service Rules of
Punjab Agriculture Department, Social Welfare & Zakat Department and Federal Public Service
Commission are at Pages-3 to 12/Cor for ready reference).
2. They have further requested that the functions and duties of the Directors and
Deputy Directors of the Federal Public Service Commission as well as of the Punjab Public
Service Commission are the same whereas manpower from Director to Naib Qasid in Punjab
Public Service Commission is 318 as compared to Federal Public Service Commission where
manpower from Director General to Naib Qasid is 542. Therefore, justice and propriety demand
that the posts of Directors and Deputy Directors of the Punjab Public Service Commission should
be brought at par in status as well as in basic pay scale with the corresponding posts of Federal
Public Service Commission and other Departments of the Punjab Government.
3. Request of the officers is submitted for favourable consideration please.

Dy. Dir. (Estt.)
-2-
From Pre-Page
4. Para – 1 to 3/N may kindly be perused.
5. All the Deputy Directors and Directors of PPSC vide their representation at Page-
1/Cor. (PUC) have requested to upgrade the posts of Deputy Director from BS-17 to BS-18 and
Director from BS-18 to BS-19 on the analogy of all other provincial departments and FPSC. The
request of the officers is based on discriminatory ground only that the posts of Deputy Director
and Directors may be brought at par in status as well as in basic pay scale with their counter parts
in all other provincial departments and FPSC.
6. Recently Governor of the Punjab ordered the Commission vide order dated
27-9-2006 that the Chairman, PPSC should review the Commission’s policy of making the
candidates appear in the written test without complete scrutiny of their applications. In
compliance with Governor’s order, the Commission vide minutes of the Full Commission Meeting
dated 4-11-2006 at Page-19/Cor. decided that in all cases shortlisting should be done after
detailed scrutiny of applications and determining the eligibility of the candidates. To determine the
eligibility of the candidates through detailed scrutiny of their applications, present supervisory
staff i.e. Deputy Directors is not sufficient especially in such cases like A.S.I. in Police
Department, PMS (Competitive Examinations) and Lecturer in Education Department where
number of applications are received upto 25000 – 32000. These numbers of applications are
increasing day by day due to increase in literacy rate in the Punjab. During the last 13 years
workload has highly been increased. A comparison of workload of 1994 and 2006 is as under:-
2006
1994
(Upto 30-11-2006)
No. of posts advertised. 2333 3972
No. of applications received. 43978 80224

No. of applications received for
3029 26675
Combined Competitive Examination
7. The above comparison shows that number of applications received during the year
2006 has been increased two times as compare to the year 1994. Para (h) Section 3 of PPSC
standing orders at Page-44/Cor. says that a Deputy Director/Wing Officer will disposed off 50
applications in case of non-technical posts and 30 applications in case of technical posts per day.
And in case number of applications are received upto 25000–30000 against an advertisement,
to determine the eligibility of all candidates, scrutiny of applications will take 20–24 months +
2–6 months for declaring result of written tests and conducting interviews. This will badly delay
recruitment process. Therefore, with present strength of Deputy Directors, it will be impossible
for the Commission to complete the recruitment process within stipulated time period which is
nine month where a written examination is to be held and 3 months where there is no written
examinations (Page-51/Cor.).
Contd…Page/3..
-3-
From Pre-Page
8. To complete the recruitment process within the stipulated time period, additional
supervisory staff is required immediately. It is pertinent to mention here that the post of Assistant
Director does not exist in the present service structure of PPSC whereas in all other provincial
departments as well as in FPSC post of Assistant Director exists with the posts of Deputy
Directors & Directors. Therefore, in order to meet the shortfall of supervisory staff and to
complete the service structure of PPSC, 6 posts of Assistant Director (BS-17) may be created in
the PPSC and the present posts of Deputy Directors and Directors may be upgraded from
BS-17 – 18 and BS-18 – 19 respectively. This reform in service structure will not only remove
discrimination pointed out by the Deputy Directors and Directors, PPSC but also increase the
performance of the said officers and in the long run, the lower staff will also get benefit due to
having their promotion quota for these posts. The proposed service structure in PPSC is as
under:-
(i) No change in pay scales of the employees in BS-1 to BS-16 as in each of the
Government Departments posts of Clerk, Assistant and Superintendent are
carrying one and the same scale.
(ii) 6 posts of Assistant Director (BS-17) may be created on regular basis, which
will be the feeding cadre for promotion to the post of Deputy Director BS-18.
(iii) Existing posts of Deputy Directors (BS-17) may be upgraded from

BS-17 to BS-18.
(iv) Existing posts of Directors (BS-18) may be upgraded from BS-18 to BS-19.
9. Government of the Punjab, Finance Department vide its letter dated 29-12-1997 at
Page-23/Cor. has delegated financial powers to the Chairman, PPSC. According to these
delegation of Financial Powers, the Chairman, PPSC stands empowered to create, upgrade/
downgrade and abolish any post (or change the nomenclature thereof subject to the following
conditions:-
(i) There shall not be any additional financial liability at any stage, and
(ii) There shall not be any violation of the general policy of the Government such as
ban on creation/upgradation of posts and other economy measures, etc, as
announced by the Government from time to time.
10. On changing the existing service structure as explained in para-8 above, additional
financial liability will be incurred, therefore, if approved, the Secretary (I&C), S&GAD may be
requested to approach the Finance Department for creation of 6 posts of Assistant Director
(BS-17) and upgradation of the posts of Deputy Directors from BS-17 to BS-18 and Directors
from BS-18 to BS-19 in PPSC. Subject to approval, draft ‘reference’ is added below for
approval, please.
Dy. Dir. (Estt.)

Deputy Secretary
-4-
11. Para-1/N onward may kindly be seen. The proposal in Para-10/N is strongly
recommended and may please be forwarded for approval of the Chairman, PPSC.
Deputy Secretary
3. In compliance of the Punjab Office of Ombudsman’s order passed in complaint No.
M/1126/05, the Governor of the Punjab passed the following orders:-
“It is evident from the facts of the case that the Punjab Public
Service Commission has committed maladministration by not
allowing age relaxation to the candidate, Mr. Muhammad Afzal
Saffi, which was available to him under the rules being already a
contract appointee. The candidate has been allowed to appear in the
written test which he had cleared and was entitled to be
interviewed. In view of the foregoing, the Punjab Public Service
Commission is directed to hold the interview of the candidate and
send its recommendation to the Education Department for
consideration against the next available vacancy of Lecturer in
Urdu. The Chairman, PPSC should also review the Commission’s
policy of making the candidates appear in the written test without
completing scrutiny of their documents. The representation filed by
Muhammad Afzal Saffi against the order of Provincial Ombudsman
dated 31-12-2005, passed in complaint No. M/1125/05 is disposed
of in terms of these directions. Parties be informed.”
P.T.O.
-2
10
Subject:- IMPLEMENTION OF COURT ORDERS IN WRIT PETITION

NO. 586-2006, MUHAMMAD TAHIR FAROOQ V/S GOVT. OF THE
PUNJAB, ANNOUNCED ON 24-03-2006
58. The Section Officer (S–III), Education Department (Schools Wing) vide circular
letter dated 20th July, 2006 at Page-62/Cor. (PUC), has informed that Honourable Lahore High
Court, Lahore in its orders referred above has directed Secretary Education, Punjab to dispose of
the petitioner’s representation strictly in accordance with law. In compliance with the court
orders, Special Secretary (Schools) afforded personal hearing to the petitioner. Resultantly, the
case was referred to S&GAD for advice. S&GAD advised to present the case before Qualification
Equivalence Determination Committee Notified vide No. SOR.III(S&GAD)
2-3/2004 dated 18-11-2004. The matter was considered in Qualification Equivalence
Determination Committee on 07-07-2006. The Qualification Equivalence Determination
Committee has principally approved the Bachelor of Library and Information Sciences (BLIS)
degree from Allama Iqbal Open University is equal to Post Graduate Diploma in Library Science.
Minutes of the meeting of Qualification Equivalence Determination Committee at Pages-63 &
64/Cor. has been submitted herewith for kind perusal.
59. If approved, a copy of letter dated 20th July, 2006 at Page-62/Cor. (PUC) may
be circulated to Director Recruitment–I & II and Director Examination respectively for
information and further necessary action, if any.

Dy. Dir. (Estt.)
28
Subject:- IMPLEMENTATION OF CHIEF MINISTER’S POLICY DIRECTIONS

REGARDING INSTALLATION OF STANDARDIZED UNIFORM
PLAQUES ON COMPLETION OF ADP / NON–ADP SCHEMES IN
PUNJAB
200. The Deputy Secretary (I&C), S&GAD vide circular letter dated
16th November, 2006 at Page-98/Cor. (PUC), has stated that the Chief Minister, Punjab has
been pleased to further observe that all the mega or other projects involving provincial ADP
Funds, may be inaugurated by the Chief Minister, Punjab/the concerned MNAs/MPAs, with their
names prominently inscribed on the plaques. In this regard, any previous violation may also be
rectified immediately.
201. It has accordingly been requested that the aforementioned directions of the Chief
Minister, Punjab may please be strictly followed in letter and spirit by the concerned, and
compliance report furnished to the Deputy Secretary (I&C), S&GAD by 30 th November, 2006
positively for confirmation to the Chief Minister, Punjab.
202. Compliance report regarding directions of the Chief Minister, Punjab has already
been sent to the Acting Secretary (I&C), Government of the Punjab, S&GAD, Lahore vide this
office letter bearing No. Estt.II/62-01/97-PPSC/747 dated 1 st August, 2006 at Page-97/Cor. If
approved, the Deputy Secretary (I&C), S&GAD may be informed accordingly. Draft reply
regarding compliance report is placed below for approval please.

Dy. Dir. (Estt.)
65
Subject: RECRUITMENT POLICY – 2004
28th September, 2006 at Page-277/Cor. (PUC), has informed that the Chief Minister has been
pleased to exclude all the temporary posts created for development projects/programmes from the
purview of the circular letter dated 21st April, 2006 at Page-262/Cor. Instead the following
policy shall be adhered to regarding the constitution of Selection Committees in respect of
temporary project posts:-
(a) For project posts from BS-16 To be constituted by the

to BS-18 (or equivalent) Administrative Secretary
concerned.
(b) For project posts in BS-19 and Selection Committee to be

above (or equivalent) or those constituted in consultation
with special pay package. with P&D Department, with
the approval of Chief Minister.
395. A copy of the letter dated 28 th September, 2006 at Page-277/Cor. (PUC) has been
supplied to all recruitment branches for information and necessary action.

Dy. Director (Estt.)
27
From Pre-Page
171. Kindly refer to Para-162/N to onward.
172. With reference to Chairman’s observations at Para-167/N, draft ‘agenda items’ is

placed below for approval please.

Subject: COMPLAINT – PMS EXAMINATION, 2005
The complainant, Mr. Khalid Muneer Bhatti, S/o. Muhammad Muneer Bhatti, R/o.
24-Main Ravi Road, Qila Lachman Singh, Lahore vide registered letter dated 6-7-2006 at Page-
1/Cor was directed to appear before the Commission along with witness namely Mr. Khalid
Javed as well as related original documents on 10 th July, 2006 at 12:00 Noon in connection with
enquiry proceedings. Neither the complainant appeared before the Commission on the said date
and time nor the said letter received back undelivered in the office.
Submitted for information and further orders please.
Deputy Secretary
ESTABLISHMENT BRANCH
Copy of introductory book-let for various benevolent funds grants is enclosed

herewith for information of all officials/officers of the Commission.

1. P.S. to Chairman
2. P.S. to Shafqat Ali Shaikh, Member
3. P.S. to Mr. Ali Tahir Zaidi, Member
4. P.S. to Mr. Tariq Sultan, Member
5. P.S. to Maj. Gen. (R) Khalid Bashir, Member
6. P.S. to Mr. Muhammad Akram, Member
7. P.S. to Maj Gen Tariq Hameed (R), Member
8. P.S. to Mr. Yousaf Kamal, Member
9. P.S. to Syed Shaukat Ali Shah, Member
10. P.S. to Mr. Saadat Ullah Khan, Member
11. P.S. to Mr. Muhammad Daud Tahir, Member
12. P.S. to Secretary
P.T.O.
-2-
13. Director Recruitment-I
14. Director Recruitment-II
15. Director Examinations
16. Director Legal
17. Senior Psychologist
18. System Analyst
19. Librarian
20. Accounts Officer
21. Deputy Secretary
22. Deputy Director, Rectt. Branch – ‘A’
23. Deputy Director, Rectt. Branch – ‘B’
24. Deputy Director, Rectt. Branch – ‘C’
25. Deputy Director, Rectt. Branch – ‘E’
26. Deputy Director, Rectt. Branch – ‘F’
Contd…P/3…
-3-
27. Deputy Director, Rectt. Branch – ‘G’
28. Deputy Director, Secret Branch – ‘A’
29. Deputy Director, Secret Branch – ‘B’
30. Deputy Director, Examinations Branch - ‘A’
31. Deputy Director, Examinations Branch - ‘B’
32. Superintendent, Record & C.A. Section
33. Superintendent, Receipts Information & P.R. Branch
34. Security Officer
35. Care Taker
36. Transport Section
37. Telephone Exchange
38. Deputy Secretary
39. Deputy Director (Estt.)

25
Subject: RECRUITMENT TO ONE (01) POST OF EDITOR ‘URDU NAMA’ (BS-17)

IN THE OFFICIAL LANGUAGE COMMITTEE, S&GAD ON THREE
YEARS EXTENDABLE CONTRACT BASIS
155. Mr. Yousaf Kamal, Member, PPSC vide letter dated 19 th June, 2006 at Page-
31/Cor (PUC), has informed that during the course of conducting the interviews for the subject
noted post, on 17th June, 2006 the representative of the Department,
Mr. Muhammad Abbas while addressing the Chairman/undersigned and advisor
Mr. Muhammad Shafique Ajami, Associate Professor, Government College University, Lahore
informed that on the next date of interview i.e. 19 th June, 2006 one candidate
Mrs. Yasmin Farrukh will be appearing for interview. He informed and recommended that she was
already working as sub editor in the said Department for the last ten months, had experience, was
competent and she should be selected for the post of Editor which the Punjab Public Service
Commission was interviewing. It was stunning to hear such remarks and safarish from a
departmental representative who is obviously required to be totally impartial and above board.
156. This disclosure and recommendation/“safarish” of the Departmental Representative

was totally un-ethical, non-professional and violative of the norms and rules. His
recommendation/“Safarish” for a particular candidate attracts disciplinary action against him
under the E&D rules. Such a misconduct, dereliction of duty and massively illegal conduct by a
departmental representative/government servant merits immediate and serious disciplinary action
and punishment.
157. As the D.R. Mr. Abbas was biased, Mr. Yousaf Kamal, Member, PPSC had
requested Mr. Liaqat Ali Khan Niazi, Secretary/Director (Archives) on June 19, 2006 (day of
interviews) that the D.R. may be changed and replaced at once. The entire situation was also
explained to Mr. Liaqat Ali Khan Niazi. Mr. Yousaf Kamal, Member, PPSC has brought this
unbelievable offence to the notice of the Commission for taking appropriate action similarly.

Dy. Dir. (Estt.)
32
Subject: CIVIL PETITION NO. 2947-L OF 2001-MRS. ASMA KHAN VS PROVINCE OF

PUNJAB THROUGH SECRETARY FINANCE ETC.
342. The Additional Finance Secretary (REG), Finance Department, Lahore vide letter
dated 18th July, 2006 at Page-235/Cor (PUC) has stated that directives of the Honourable
Supreme Court of Pakistan reads as under:-
“The Chief Secretary of Punjab shall collect information from all the departments
of the Government of Punjab about re-imbursement of expenses allowed to any
person by the said Government for treatment abroad. The Secretary Incharge of
every department shall send this information to the Chief Secretary for onward
communication to this Court, under his own signatures.”
343. Honourable Chief Secretary has desired the Finance Department to collect the
information on his behalf and submit to him in shape of Summary for its submission to the
Honourable Supreme Court of Pakistan under his signatures.
344. Above-noted information is not restricted to the civil servants only but includes
any money ever been paid to any one as expenses for treatment abroad since 1993.
345. Requisite information in duplicate as per enclosed proforma at Page-236/Cor.

may kindly be delivered to the Additional Finance Secretary (REG), Finance Department, Lahore
through Special Messenger on or before 21-07-2006. High sensitivity of the matter may kindly be
appreciated.
346. “NIL” report on the prescribed proforma has already been sent to the Additional
Finance Secretary (REG), Finance Department, Lahore vide this office letter dated 10-7-2006 at
Page-233/Cor. If approved, the same may again be provided to the Additional Finance Secretary
(REG), Finance Department, Lahore. Draft-I ‘forwarding letter’ is placed below for approval
please.

Dy. Dir. (Estt.)
38
191. On receipt of a complaint against Mr. Khalid Mahmood, Director Examinations for
receipt of Rs.6,00,000/- in connection with PMS Examination – 2005, the complainant Mr. Khalid
Munir Bhatti, was asked to verify the contents of his complaint dated 22-5-2006 and submit an
affidavit regarding correctness of the allegations.
192. Mr. Khalid Munir Bhatti has submitted an affidavit on 9-6-2006 vide Page-
124/Cor. and has verified the contents of his complaint vide his statement at
Page-123/Cor.
193. In view of the seriousness of the allegations, if approved, the complaint and
connected documents may be sent, to two Members Committee headed by
Maj. Gen. (R) Khalid Bashir and Mr. Muhammad Akram, Members to enquire into the matter and
make recommendations within a fortnight.
Secretary
Chairman
5
Subject: APPOINTMENT OF LIAISON OFFICER FOR DISPSAL OF ASSEMBLY

BUSSINESS
30. The Section Officer (General), Forestry, Wildlife & Fisheries Department vide
circular letter dated 31st May, 2006 at Page-40/Cor. (PUC), has stated that after the transfer of
Mr. Muzaffar Mehmood, Additional Secretary from FW&F Department, the new incumbent of the
post of Mr. Waseem Mukhtar Chaudry, is now nominated as Liaison Officer of the said
Department for disposal of Assembly Business whose address and contact numbers are as under:-
Name / Designation Residential Address Office No. Residential No.

Mr. Waseem Mukhtar, b-30, GOR-III, 9211647 9200483
Additional Secretary, Shadman, Lahore 0321-4631064
FW&F Department

Dy. Dir. (Estt.)
33
Subject: NUMBER OF POSTS SANCTIONED AND FILLED IN BY BASIC

PAY SCALE AS ON 1ST JANUARY, 2006
350. The Deputy Director, Bureau of Statistics, Lahore vide letter dated 6 th June, 2006
at Page-231/Cor. (PUC), has pointed out that the requisite information regarding number of
posts sanctioned and filled in by Basic Pay Scale as on 1 st January, 2006 on the prescribed
proforma at Page-233/Cor., is still awaited from PPSC. It has been requested that the requisite
information along with Organization Chart may kindly be supplied at the earliest.
351. If approved, the requisite information on the prescribed proforma along with
Organization Chart of PPSC may be supplied to the Deputy Director, Bureau of Statistics. Draft-I
‘forwarding letter’ and draft-II ‘report’ are placed below for approval please.

Dy. Dir. (Estt.)
48
243. The Under Secretary (ADMN–III), S&GAD vide notification dated

1st June, 2006 at Page-66/Cor. (PUC), has informed that the Governor of the Punjab is pleased
to withdraw the post of Assistant Director (Complaints/BS-17), Chief Minister’s Secretariat from
the purview of the Punjab Public Service Commission, for recruitment through a
Committee/Board, constituted for the purpose.
244. If approved, the notification dated 1st June, 2006 at Page-66/Cor. (PUC), may
be provided to the Director Recruitment–I, Director Recruitment–II and Director Examinations
for information and necessary action.

Dy. Dir. (Estt.)
2003
1. Panel of Advisors/Examiners
Maintaining a list of Advisors and Examiners for interviews and written tests/examination
is an important task. The earlier list of advisors/examiners has been expanded and updated as
desired by the Government of Punjab. Vice Chancellors of Universities and Heads of all extant
institutions were requested for recommendations. With this exercise the Commission has an
updated and comprehensive list of scholars and experts and advisors/examiners.
2. Regional Offices
There are two regional offices of Punjab Public Service Commission one in Multan and the
other in Rawalpindi. In order to maximize the convenience to the candidates, the Commission has
initiated conducting interviews at these regional offices. The prospects of holding the writing
examination/tests at Rawalpindi and Multan are being explored.
3. Acceleration of Selection Process

Where the number of candidates is very large and where shortlisting is not possible more
than one committees are set up to expedite the process.
2004
4. Modernization of Computer Facilities

Speedy and fair processing of recruitment cases is the top priority of PPSC. The demand
of Information have changed drastically over the years requiring high capacity and efficient
network architecture. Therefore, keeping in view the quantum of work and adoption of
computers, the whole system is under rehabilitation with the modern and forward looking
approach enhancing the efficiency and capacity.
5. Monitoring System
To ensure effective management control, to avoid the causes of delay in the selection
process and to optimize the efficiency of the
Commission, date-wise requisition progress record is maintained right from the receipt of
requisitions to the finalization of recommendations. Constant monitoring has reduced bureaucratic
delays and removed many bottlenecks.
6. Legal Cell
The Commission provides adequate opportunity to the candidates to reduced their
grievances within the Commission and is committed to minimize the chances of litigations by
taking remedial measures, procedural improvements and timely notice for resolving causes of
litigations. Legal Cell of the PPSC and Establishment Branch are st5reamlining the working for
timely disposal or reference of courts.
2005
7. Recommendations Made in the Minimum Time

Speedy and fair processing of recruitment cases is the top priority of PPSC. There are
many requisitions which have been finalized by the Commission in a reasonable time like
Lecturers Male and Female in various subjects, against which 32000 applications were received.
Written test in each subject as conducted within two months and recommendations were
conveyed to the education department within three months. The other good example of early
disposal of requisition is of 424 posts of Special Education. The requisitions of Special Education
were received in the middle of March and recommendations were sent to the Department in June,
2005. The second examination for Civil Judges-2005 a major task was processed on a fast track
basis. Requisitions was received on 29-6-2005 and recommendations were submitted by 31 st
October, 2005.
8. Modernization of Computer Facilities

Computer Wing is performing a variety of tasks especially in order to expedite the
recruitment process. The core function of the Computer Wing is to maintain the whole data
processing activity and provide technical support for improvement and successful running of the
whole system. The Computer Wing extends virtually to the place where the network lies. Due to
advances in technology (both hardware and software) and the dynamically changing data
processing needs, it has become imperative to revamp the whole system for efficient working.
9. Redesigning PPSC Website

PPSC has decided to facilitate the candidate by allowing the acceptance of the
downloaded application form and this facility is being provided through PPSC’s web site. The will
facilitate the candidates by saving their time and other costs to acquire the prescribed application
form and the increased usage of internet by the public will contribute to materialize the dream of
e-governance, one of the top priority goals of the government.
Internet is now-a-days most popular, feasible and economical way of updating the domain
of knowledge and information of every subject. Most of the fields are dynamically changing,
requiring most current and updated knowledge. Thus all the Members of PPSC have been
provided with the internet facility at their desk to benefit from his technology for acquiring current
and the desired updated knowledge on each subject.
10. Legal Cell

The legal cell is streamlining the working of timely disposal of references of courts and
making efforts to minimize the chances of litigation by suggesting remedial measures, procedural
improvements and timely action for resolving causes of litigation. The staff remains in constant
touch with the Court staff and office of Advocate General for early disposal of pending cases.
11. Rehabilitation and modernization of computer facilities in PPSC

Information Technology Department has been working to materialize the scheme. The
main components are as under:-
a. Local Area Network (LAN) Installation.

b. Hardware Procurement
c. Software Development.
d. Renovation and Furniture etc.
Except Software Development almost all the components have already been completed.
Software Development is under process.
26
Subject:- COMPLAINT AGAINST PUNJAB PUBLIC SERVICE COMMISSION

FOR CORRUPTION/EMBEZZLEMENT
183. In response to this office letter dated 10th June, 2006 at Page-84/Cor., the Section
Officer (Cabinet–I), S&GAD vide letter dated 16th June, 2006 at Page-92/Cor. (PUC), has
informed that the reply to the subject cited complaint received from the Deputy Secretary, Punjab
Public Service Commission vide letter dated 10 th June, 2006 at Page-84/Cor. is not satisfactory
as the contents of the complaint given in paras 1 and 3 relate to the Punjab Public Service
Commission. It has been requested to kindly look into the matter personally and furnish the
comprehensive report containing the clarification regarding portion/contents of the complaint
pertaining to the Commission and not to get it related to others, within a day positively through
special messenger as the requisite report is to be submitted to the Chief Minister as desired.
184. With reference to Chairman’s observations at Page-92/Cor. (PUC), contents of

the complaint given in paras 1 and 3 has been re-examined and found that allegations raised
against PPSC are incorrect and baseless. If approved, the Section Officer (Cabinet–I), S&GAD
may be informed accordingly. Draft ‘reply/report’ is placed below for approval please.

Dy. Dir. (Estt.)
11
Subject:- INFORMATION REGARDING THE BRANCH OFFICES OF THE

64. The Director (Estt.), Federal Public Service Commission, Islamabad vide fax dated
19th June, 2006 at Page-39/Cor. (PUC), has requested to kindly provide the names along with
staffing position of Regional Offices/Zonal Offices/Branch Offices/Information Centers i.e. any
office with any name other than headquarters today by return fax.
65. If approved, the requisite information may be provided to the Director (Estt.),
Federal Public Service Commission, Islamabad. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
10
Subject:- RESIGNATION OF MR. JUSTICE (RETD.) MUHAMMAD ZAFAR

YASIN/APPOINTMENT AS PROFESSOR OF LAW IN THE UNIVERSITY
GILLANI LAW COLLEGE, MULTAN
80. The Section Officer (Services–I), S&GAD vide notification dated

2nd June, 2006 at Page-63/Cor. (PUC), has stated that in exercise of powers conferred upon him
under the provision of Section 4(2) of the Punjab Public Service Commission Ordinance, 1978,
the Governor, Punjab is pleased to accept the resignation of
Mr. Justice (Retd.) Muhammad Zafar Yasin, as Member, Punjab Public Service Commission,
Lahore with immediate effect.
81. A summary was submitted to the Chief Secretary vide No. Estt.I-336/2005-
PPSC/486 dated 20th May, 2006 at Page-60/Cor. requesting that under section 4(2) and 6(1) of
the Punjab Public Service Commission Ordinance, 1978 resignation of Mr. Justice (Retd.)
Muhammad Zafar Yasin may be accepted and permission to enable him to undertake new
assignment as Professor of Law in the University Gillani Law College, Multan may also be
granted simultaneously.
82. In the above referred notification the Governor of the Punjab has accepted the
resignation of the said Member with immediate effect but permission under section 6(1) of Punjab
Public Service Commission Ordinance, 1978 has not been specifically granted to enable him to
undertake the new assignment.
83. In view of the position explained above, if approved, S&GAD may again be
requested that necessary permission under section 6(1) of Punjab Public Service Commission
Ordinance, 1978 may kindly be granted to the said Member to enable him to undertake his new
assignment. Draft ‘letter’ is placed below for approval please.

Dy. Dir. (Estt.)
24
150. The Section Officer (R–III), S&GAD vide notification dated

15th May, 2006 at Page-115/Cor. (PUC), has informed that the Governor of the Punjab is
pleased to direct that in the Punjab Civil Servants (Appointment & Conditions of Service) Rules,
1974, the following further amendments shall be made:-
AMENDMENTS
In rule 9 of the Punjab Civil Servants (Appointment & Conditions of
Service) Rules, 1974:-
(i) Sub-rule(2) shall be omitted; and
(ii) In sub-rule(1), the brackets and figure “(1)” shall be omitted.
151. The amendments have been incorporated in the relevant rule which may kindly
been seen at Page-6/Cor.

Dy. Dir. (Estt.)
450. It is also submitted that Mr. Zia Ahmad Arshad, Deputy Director, PPSC was
retired compulsorily vide this office letter dated 9-6-1998 at Page-223/Cor. In compliance of
judgment dated 31-10-2001 passed by Punjab Service Tribunal, the said officer was re-instated
into service vide this office order dated 23-11-2001 at
Page-261/Cor. The said officer was again retired compulsorily w.e.f. 30-1-2002 vide this office
order dated 9-3-2002 at Page-295/Cor. In compliance with Lahore High Court, Lahore’s
judgment dated 23-6-2005 read with Lahore High Court, Lahore’s judgment dated 12-4-2004 and
Chief Secretary’s order dated 29-3-2003, the said officer was reinstated in service vide this office
order dated 4-7-2005 at Page-324/Cor.
58
Subject:- RECRUITMENT POLICY – 2004
345. The Additional Secretary (R), S&GAD vide circular letter dated
21st April, 2006 at Page-245/Cor. (PUC), has stated that the composition of the Departmental
Selection Committees at provincial level prescribed in Para-10(a) of the Recruitment Policy –
2004 at Page-99/Cor. shall be substituted as under:-
i) Appointing Authority Chairman

(Where Chief Minister is the Appointing Authority, the
Administrative Secretary concerned will be the
Chairman of the Committee)
ii) Two officers of the Department to be nominated by the Member
Administrative Department with the approval of
Minister Incharge.
iii) One officer of S&GAD to be nominated by the Member
Regulation Wing (only for posts in BS-16 and above).
iv) Representative of Punjab Public Service Commission Member
(only for posts in BS-16 and above).
346. The substitution has been incorporated in the Recruitment Policy – 2004 which
may kindly be seen at Page-99/Cor.

Dy. Dir. (Estt.)
117
Subject: APPEAL FOR EXPUNCTION OF ADVERSE REMARKS RECORD IN

ACR FOR THE PERIOD FROM 01-01-1997 TO 16-06-1997
448. The Section Officer (Cabinet–I), S&GAD vide letter dated
26th April, 2006 at Page-340/Cor. (PUC), has forwarded a copy of representation at Pages-
341 to 344/Cor. submitted by Mr. Zia Ahmad Arshad, Deputy Director, PPSC Regional Office,
Multan to the Chief Secretary, Punjab on the subject above and requested to furnish the following
information within five (05) days:-
1. Comprehensive comments under the ACR instructions keeping in view of the time
frame prescribed in the matter as well as showing the competency with regard to
Reporting Officer, Countersigning Officer, 2nd Countersigning Officer in the instant
case.
2. A legible copy of the ACR Reporting Chart meant for PPSC.
3. Whether the 2nd Countersigning in the instant case is necessary or not.
4. Who is the competent authority to communicate the adverse remarks to the officer
reported upon under the ACR Competency Chart in the instant case?
5. Whether the communication of adverse remarks to the officer has been made
within the time frame prescribed in the ACR instructions.
6. Who is the competent authority to expunge the adverse remarks?
449. It is submitted that Mr. Zia Ahmad Arshad, Deputy Director, PPSC Regional
Office, Multan was communicated the following adverse remarks from the ACR for the year 1997
(01-01-1997 to 16-06-1997) vide this office letter dated
13th March, 2006 at Page-329/Cor.:-
REMARKS OF THE SECOND COUNTERSIGNING OFFICER

(CHAIRMAN, PPSC)
Very competent and efficient officer but has been reported to be corrupt in the
past.
Contd…Page/118..
118
451. In view of the position explained above, if approved, the point-wise reply
mentioned in preceding Para-450/Cor. may kindly be furnished to the Section Officer (Cabinet –
I), S&GAD. Draft ‘reply’ is placed below for approval please.
.

Dy. Dir. (Estt.)
2
From Pre-Page
10. Paras – 1 to 6/N may kindly be perused.
11. There are 16 sanctioned posts of Private Secretaries (BS-16/17) in the

Commission out of which one post is vacant. Ten Private Secretaries are attached with Members.
Six posts of Members are vacant, therefore, services of remaining 5 Private Secretaries are being
utilized in Establishment Pool and other branches of the Commission.
12. Mr. Muhammad Khalid Saeed, Ex-Senior Scale Stenographer was posted at PPSC
Regional Office, Multan but he has been compulsorily retired from service w.e.f. 24-6-2006 and
presently there is no stenographer at Regional Office, Multan to assist the Deputy Director and
Members during the interview days.
13. Mr. Muhammad Shabbir, Private Secretary is an experienced Private Secretary

who had already worked as Incharge, Regional Office, Multan from 29-01-1998 to 20-10-2003.
During his posting at Regional Office, Multan his performance was satisfactory.
14. Keeping in view the domestic problems of Mr. Muhammad Shabbir, Private
Secretary especially illness of his mother, there seems some compassionate grounds to accede the
request of the official. Moreover, the post of stenographer at Regional Office Multan is vacant
and due to shortage of Stenographers in the office, no stenographer is available for posting at
Regional Office, Multan. Therefore, Chairman, PPSC may consider the request of the official for
posting at Regional Office, Multan to provide assistance to the Members visiting Regional Office
and the Deputy Director/Incharge Regional Office.
15. Submitted for orders.
Deputy Director (Estt.)
D.S.
Secretary.
2
Subject: SUMMARY – INSPECTION OF REGIONAL OFFICE, MULTAN
9. In pursuance of the directions given by the worthy Chairman,

Syed Shaukat Ali Shah, Member, PPSC has visited the PPSC Regional Office, Multan on March
25, 2006 and observed vide Para-1(10) of the Summary – Inspection of Regional Office, Multan
at Pages-7 & 8/Cor. (PUC) that the Landlord has asked the Commission to vacate the building as
he has sold it. At the moment we are paying rent Rs.16,000/-. Syed Shaukat Ali Shah, Member
wonder if the Commission will be able to find out a building of this size with the present rent of
Rs.16,000/-. People, by and large, are reluctant to rent out their buildings to government
departments for obvious reasons. The Chairman is requested to kindly look into this aspect of the
problem. However, the Deputy Director has been asked not to vacate the building till such time
the final decision is made and implemented by the Regional Office. Syed Shaukat Ali Shah,
Member has recommended that approval for enhancement of rental amount should be obtained.
10. With reference to Chairman’s, PPSC observations at Page-8/Cor. (PUC), it is

submitted that vide letter dated 11th March, 2006 the Incharge, PPSC Regional Office, Multan has
been directed to locate a suitable building for PPSC Regional Office, Multan and informed the
Head Office accordingly.
11. The case regarding enhancement of rental amount will be forwarded to the Finance
Department after decision of rend of newly hired building. Submitted for further orders please.
.

Dy. Dir. (Estt.)
5
32. Draft ‘reference’ regarding upgradation of the post of Data Entry Operator
from BS-11 to BS-12 in PPSC is placed below for signature of Deputy Secretary, please.

Dy. Dir. (Estt.)
4
Subject: PROFORMA PROMOTION POLICY
21. The Section Officer (REG–II), S&GAD vide circular letter dated
20th May, 2006 at Page-45/Cor. (PUC), has informed that the cases in which the Proforma
Promotion can be granted have been enumerated at sub para (III) of para 2 of the Promotion
Proforma Policy circulated vide No. SOR-II(S&GAD)2-59/78, dated
19th April, 2003 at Page-16/Cor.
22. The Proforma Promotion Policy is, however, silent about a situation where a
senior was conditionally recommended for promotion while his junior was recommended for
promotion to the same rank unconditionally in the same PSB meeting. The senior could not fulfill
the condition even after a lapse of 11 months from the date of his clearance by the Provincial
Selection Board the junior assumed the charge immediately after the issuance of promotion
notification. The senior would have otherwise become eligible for grant of proforma promotion
had he been deferred instead of conditional promotion. The senior had to assume charge of the
higher post after 11 months of the promotion of his junior, with immediate effect, thus losing the
financial benefits for the period and had to seek relief from the judicial fora.
23. In order to cater for the cases arising out of conditional promotion of civil servants
by PSB/DPC, the competent authority, in partial modification of the Proforma Promotion Policy
has been pleased to allow addition of the following sub-clause in Para 2 (III) of the Proforma
Promotion Policy at Page-17/Cor.:-
“v) In cases where on the recommendation of a PSB/DPC, a senior is conditionally

cleared for promotion and is able to assume charge of a higher post only after he
fulfills the condition and, in the meantime, the junior (cleared for regular
promotion) in the same meeting assumes charge of the higher post; the senior in
consequence of the fulfillment of the condition, shall be entitled for proforma
promotion from the date the junior is promoted.”
24. The above instructions should be brought to the notice of all concerned.
25. It is submitted that the addition has been incorporated in the relevant policy which
may kindly be seen at Page-17/Cor.

Dy. Dir. (Estt.)
v) In cases where on the recommendation of a PSB/DPC, a senior is conditionally
cleared for promotion and is able to assume charge of a higher post only after he
fulfills the condition and, in the meantime, the junior (cleared for regular
promotion) in the same meeting assumes charge of the higher post; the senior in
consequence of the fulfillment of the condition, shall be entitled for proforma
promotion from the date the junior is promoted.
Added vide letter No. SOR-II(S&GAD)2-59/78 dated 20th May, 2006

NO. PS/Secy.I&C/Misc./2006
GOVERNMENT OF THE PUNJAB

S&GAD DEPARTMENT – I&C WING
Dated Lahore the 2nd March, 2006
To
All the Administrative Secretaries,

Government of the Punjab
Subject: SUBMISSION/FILING OF REPORTS
Chief Secretary, Punjab has noted with concern that Administrative Departments at
time fail to submit parawise comments/reports before the Supreme Court/High Court within the
stipulated time, thereby causing embarrassment to the government. In many cases, the Chief
Secretary has been directed by the Courts to attend in person to explain the non-submission of
reports or submission after the stipulated time.
2. In view of the foregoing, the Chief Secretary has desired that all Administrative
Secretaries to Government of the Punjab may kindly ensure that all such reports are submitted in
the courts at least 7 days before the date of hearing of the case.
3. The above instructions may please be complied with in letter and spirit.
Sd/-
(AHMAD NAWAZ SUKHERA)
SECRETARY (I&C)
CC.
1. Additional Secretary (General), Staff Officer to Chief Secretary, Punjab.

2. Deputy Secretary (Staff) / Staff Officers to Chief Secretary.
3. P.S. to Chief Secretary, Punjab.
4. P.S. to Advocate General, Punjab.
5. P.S. to Law Secretary, Punjab.
36
437. Kindly refer to Para-413/Cor. onward.
438. It is submitted that the Senior Psychologist, PPSC prepared the brief in Urdu of
the Annual Report – 2004 which has already been approved vide Paras-433 & 434/N. If
approved, five sets of the same may be provided to D.S. (Cabinet), S&GAD for onward
submission to the Minister for Food (representing S&GAD) and Minister for Law & P.A. with a
copy to Section Officer (Cabinet – I), S&GAD. It is also submitted that the Secretary, PPSC has
been requested to coordinate the said Honourable Ministers, A. S. (Legis.) Law & P.A., A. S. (P
& T), S&GAD (Liaison Officer for S&GAD) and also be present on the day of laying the said
report and discussion thereon. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
25
Subject: SUBMISSION/FILING OF REPORTS
11th March, 2006 at Page-105/Cor. (PUC) has forwarded a copy of letter dated
2nd March, 2006 at Page-106/Cor. issued by the Secretary (I&C), S&GAD wherein it has been
informed that Chief Secretary, Punjab has noted with concern that Administrative Departments at
time fail to submit parawise comments/reports before the Supreme Court/High Court within the
stipulated time, thereby causing embarrassment to the government. In many cases, the Chief
Secretary has been directed by the Courts to attend in person to explain the non-submission of
reports or submission after the stipulated time. It has also been informed that Chief Secretary has
desired to all Administrative Secretaries to Government of the Punjab may kindly ensure that all
such reports are submitted in the courts at least 7 days before the date of hearing of the case. The
said instructions may please be complied with in letter and spirit.
193. It is submitted that a copy of letter dated 11th March, 2005 at

Page-105/Cor. (PUC) along with its enclosures has been provided to Director Recruitment – I,
Director Recruitment – II, Director Examinations and Director Legal for information and
compliance.

Dy. Dir. (Estt.)
3
Subject:- STARRED ASSEMBLY QUESTION NO. 2569
15. The Section Officer (Cabinet–I), S&GAD vide letter dated

13th March, 2006 at Page-11/Cor. (PUC), has forwarded a copy of meeting notice at Page-
12/Cor. received from Section Officer (Liaison), S&GAD informing therein that a meeting is
scheduled to be held on 15-3-2006 at 09:30 A.M. in Room No. 220 of Assembly Secretariat under
the chairmanship of the Minister for Food (representing Assembly Business of S&GAD) for
second briefing of Assembly Questions in the meeting held today. Honourable Minister has desired
the following additional material:
“Justification for not establishing further regional offices in the province

differentiating the load of work (post-wise) as well as number of applications
received in each regional office and the main office”.
16. It has been requested to kindly look into the matter personally and to furnish 10
sets of aforementioned additional material to Deputy Secretary (Cabinet), S&GAD and also
depute a responsible officer to attend the aforementioned meeting positively.
17. It is submitted that this Commission had already been sent its comments regarding
starred assembly question No. 2569 vide forwarding letter dated 30-7-2003 at Page-19/Cor.
Requisite report regarding number of applications received at each regional office and at the main
office may kindly be seen at Page-22/Cor. It is also submitted that Punjab Public Service
Commission, Lahore and its regional offices at Rawalpindi and Multan are efficiently facilitating
the candidates from all over the Punjab. Applications are received at its all the three offices and
interviews are also conducted at these offices. Therefore, there is no need to establish further
regional office in any district of the province. If approved, the Deputy Secretary (Cabinet),
S&GAD may be informed accordingly. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
56
Subject:- LIFTING OF BAN ON RECRUITMENT AGAINST VACANCIES IN THE

PUNJAB.
332. The Section Officer (R-IV), S&GAD vide circular letter dated
10th March, 2006 at Page-238/Cor. (PUC), has requested to intimate as to how many vacant
posts have been filled in under Phase-II after issuance of the Recruitment
Policy – 2004 dated 17-9-2004 at Page-95/Cor. Further the progress/present status of the
recruitment process may also be furnished. The requisite information on the enclosed proformae
at Pages-239 & 240/Cor. may reach the Regulations Wing of S&GAD within three days
positively, without fail.
333. It is submitted the Commission has been allowed to fill 24 posts in

Phase-II at Page-237/Cor. Following 17 posts mentioned at Sr. No. 1 to 6 have been filled in
and recruitment against 7 posts mentioned at Sr. No. 7 to 13 is under process:-
Sr. No. Name of Posts Status of Recruitment

1. Stenographer (BS-12) 2 posts have been filled in.
2. Data Entry Operator (BS-11) 1 post has been filled in.
3. Junior Clerk (BS-5) 6 posts have been filled in.
4. Driver (BS-4) 3 posts have been filled in.
5. Naib Qasid (BS-1) 4 posts have been filled in.
6. Chowkidar (BS-1) 1 post has been filled in.
7. Director Legal-cum-Law Officer (BS-18) Recruitment is under process.
8. Director Research (BS-18) Recruitment is under process.
9. Computer Programmer/ Recruitment is under process.
Data Control Officer (BS-17)
10. Librarian (BS-16) Recruitment is under process.
11. Data Entry Operator (BS-11) Recruitment is under process.
12. Driver (BS-4) Reminder regarding Offer of
appointment has been issued to
the successful candidate on
21-1-1006 and 6-2-2006.
13. Sanitary Worker (BS-1) The candidate has been deferred
for 6 months due to hepatitis C.
His Medical Fitness Certificate
from Services Hospital is awaited.
334. In view of the position explained above, requisite proforma has been filled in. If
approved, the same may kindly be sent to the Section Officer (R – IV), S&GAD. Draft-I
‘Requisite Proforma’ and draft-II ‘Forwarding Letter’ is placed below for approval please.

Dy. Dir. (Estt.)
7
35. With reference to Secretary, PPSC directions at Para-31/N, draft ‘Order’ is

placed below for approval, please.

Dy. Dir. (Estt.)
31
Subject: HOLDING OF DAC & SDAC MEETINGS
16th February, 2006 at Page-43/Cor. (PUC), has stated that the Cabinet Division, Government
of Pakistan, Islamabad vide its communication dated 6th January, 2006 at Page-44/Cor. has
informed that the Federal Government observed that direct contact between political functionaries
of certain countries has been taken without regard to procedure laid down in the Rules. Direct
invitations have been accepted and also given at high political level. It has also been noticed that
mutual visits and MOUs between various educational institutions are being planned without
keeping the Ministry of Foreign Affairs in the loop. In some cases, specific advice of the Foreign
Office is not being observed.
141. Accordingly, attention is invited to rule 13 of the Federal Government Rules of

Business, 1973 which provides that the Ministry of Foreign Affairs should be consulted on all
matters which affect foreign policy of Pakistan on the conduct of its foreign relations. At the
same, the instructions/guidelines for attendance of diplomatic functions/receptions and other
interaction with foreign diplomatic missions in Pakistan circulated vide D.O. letter dated 25th May,
2000 at Page-45/Cor. are reiterated. Hence, Government of the Punjab has been requested to
ensure that while contacting Foreign Governments/Missions, the rules/instructions in the matter
are kept in view and adhered to strictly.
142. Chief Minister, Punjab vide his communication bearing dated 24th January, 2006 at
Page-48/Cor. has desired that the relevant rules/instructions mentioned above, be followed in
letter and spirit.
143. If approved, the circular letter dated 16th February, 2006 at Page-43/Cor. (PUC)
along with its enclosures may kindly be provided to Chairman/Members, PPSC.

Dy. Dir. (Estt.)
Subject:- PROVISION OF ACCOMMODATION

18th January, 2006 at Page-4/Cor. (PUC), has forwarded a copy of letter dated
7th January, 2006 at Page-5/Cor. received from Deputy Secretary (Regulations), S&GAD for
information and strict compliance, wherein it has been observed with concern that often the
Administrative Departments, while seeking advice from the Regulations Wing, S&GAD do not
observe the procedure as laid down in Rule 13 of the Punjab Government Rules of Business,
1974, read with para 5.13 of the Manual of Secretariat Instructions and fail to make out a self-
contained case duly supported by relevant documents. It has been observed that the references
received in the Regulations Wing for advice are very sketchy, sans necessary documents and do
not spell out the specific points of issue on which advice of the Regulations Wing is required. At
times hypothetical propositions are sent for obtaining advice.
9. There are innumerable instances where the Administrative Departments simply

forward copies of references received from the lower formations for obtaining advice without
properly examining such cases at their own level and without firming up their own point of views.
Consequently such deficiencies not only create hindrances in examining the cases, as back
references have to be made to the administrative departments for soliciting full facts, highlighting
issues involved and copies of necessary relevant documents for the their proper examination but
also result in inordinate delay in tendering advice by the Regulations Wing.
10. It has been requested that references may be made to the Regulations Wing in the
following manner:-
i. The reference should be self-contained duly supported by necessary relevant

documents.
ii. The points of issues on which advice is required should be clearly spelt out.
iii. When a case is referred back to an Administrative Department for furnishing

certain documents/information, the same may be provided to the Regulations Wing
expeditiously in accordance with the time schedule prescribed in Appendix-B of
para 1.10 of the Manual of Secretariat’s instructions, so as to ensure prompt
disposal of the case.
iv. The Administrative Department’s own view point alongwith justification/reasons

should be incorporated in terms of rule 13 of the Punjab Government Rules of
Business, 1974 read with para 5.13 of the Manual of Secretariat Instructions.
Contd…P/3…
3
11. The Administrative Departments has been requested to bring the above instructions
to the notice of all attached departments and organizations working under their administrative
control for their information and strict compliance.
12. It is submitted that the instructions have been noted for future compliance.

Dy. Dir. (Estt.)
6
Subject:- GRANT OF EDUCATIONAL SCHOLARSHIPS OUT OF PUNJAB GOVT.

SERVANTS BENEVOLENT FUNDS TO THE CHILDREN OF SERVING /
RETIRED / DECEASED / INVALIDATED RETIRED PUNJAB
GOVERNMENT SERVANTS FOR THE ACADEMIC YEAR 2005-2006
(PRESCRIBED TIME FOR SUBMISSION OF APPLICATIONS FROM 01-
01-2006 TO 28-02-2006)
29. The Administrative Officer (Benevolent Fund), Provincial Board of Management,

Punjab Government Servant Benevolent Fund vide circular letter dated
7-1-2006 at Page-13/Cor. (PUC), has informed that application on the prescribed forms are
invited for the grant of Educational Scholarships out of Benevolent fund for the academic year
2005-2006 from the children of In-Service/Retired/Deceased and Invalided retired Punjab
Government Servants through parent departments of the Government Servants concerned. The
eligibility and procedure for submission of applications (in URDU) is at Page-14/Cor. It has
requested to forward complete application forms along with attested copies of relevant documents
so as to reach the concerned Benevolent Funds Board Offices on or before the closing date i.e.
28-02-2006. Incomplete applications and those received after the closing date will be rejected and
no deficiency letter will be issued in this regard.
30. It is submitted that a copy of the said circular letter dated 7-1-2006 at Page-
13/Cor. (PUC) has been circulated in the Commission for information of all concerned.

Dy. Dir. (Estt.)
3
15. According to statement at Page-9/Cor. there will be additional financial liability

of Rs.10,024/- for upgrading the post of Data Entry Operators of Punjab Public Service
Commission from BS–11 to BS–12 during the period from 1-12-2005 to
30-6-2006.
16. It is submitted that according to Finance Department’s letter bearing No.

FD(PC)14-7/2003 dated 30-3-2004 at Page-10/Cor. while upgrading the posts, following things
are to be kept in view:-
(i) Cadre strength of the posts proposed to be upgraded.
(ii) The Basic Pay Scale of the posts in the other departments/wings, if more
than one post is required to be upgraded.
(iii) Administrative hierarchy of the wing of which the post is to be upgraded.
(iv) Feeding cadre of the post.
(v) Number of cadre posts to be upgraded viz-a-viz financial implication.
(vi) Enhancement in level of responsibility or in supervisory nature.
(vii) Justification for up-gradation of the post.
17. In view of the above, point-wise detail for upgrading the post of Data Entry
Operator from BS-11 to BS-12 is as under:-
(i) Cadre strength of the posts proposed to be upgraded. 08 (Eight)
(ii) The Basic Pay Scale of the posts in the other BS – 12
departments/wings, if more than one post is required to
be upgraded.
(iii) Administrative hierarchy of the wing of which the post System Analyst (BS-18)
is to be upgraded. Computer Wing
(iv) Feeding cadre of the post. Data Entry Operator
(v) Number of cadre posts to be upgraded viz-a-viz 08 (Eight) Posts
financial implication. Rs.10,024/- during the
period 1-12-2005 to
30-6-2005
(vi) Enhancement in level of responsibility or in supervisory NIL
nature.
(vii) Justification for up-gradation of the post. The post of Data Entry Operator in
Lahore High Court, Lahore at
Page-2/Cor., Provincial Assembly
of Punjab at Pages-4 & 5/Cor. and
the Punjab National Educational
Management Information System
Centre at Page-8/Cor. is of BS-12.
The Data Entry Operator of above
mentioned departments and Punjab
Public Service Commission perform
the similar kind of duties. But the
said officials of above mentioned
departments enjoy high grades than
the officials of Punjab Public Service
Commission.
P.T.O.
4
18. According to Government of the Punjab, Finance Department’s letter dated 29-12-
1997 at Page-11/Cor., the Chairman, PPSC has been delegated financial powers to create,
upgrade/downgrade and abolish any post (or change the nomenclature thereof) subject to the
following conditions:-
(i) There shall not be any additional financial liability at any stage, and
(ii) There shall not be any violation of general policy of the Government such
as ban on creation/upgradation of posts and other economy measures, etc.
as announced by the Government from time to time
19. In view of the position explained above, there is an additional financial liability
involved in upgrading the post of Data Entry Operator from BS–11 to BS–12, if approved, the
Secretary (I&C), S&GAD may be requested to forward the said case to the Finance Department
for favourable consideration. Draft ‘reference’ is placed below for approval please.

Dy. Dir. (Estt.)
31
Subject:- QUAID-E-AZAM BIRTHDAY CELEBRATION – 2005

(25TH DECEMBER, 2005)
158. The Section Officer (Culture), S&GAD vide circular letter dated
19-12-2005 at Page-113/Cor. (PUC), has stated that Government of Pakistan has decided to
celebrate the birthday of the Quaid-e-Azam Mohammad Ali Jinnah falling on Sunday 25th
December, 2005 in the following manner:-
i) General Public Holiday throughout the country on 25 th December, 2005 (Sunday),

which has already been notified.
ii) Hoisting of the National Flag on Principal Government Buildings throughout the
country.
iii) Special Programme by Radio Pakistan / TV Stations on the life, ideas and
achievement of the Quaid-e-Azam.
iv) Scout Rallies and March Pasts of school children.
v) Illumination of the Mazar of Quaid-e-Azam, Quaid-e-Azam Museums (Wazir

Mansion) and Flag Staff House (Shahrah-e-Faisal), Karachi.
vi) Special exhibition of relics of Quaid-e-Azam.
vii) Celebration of Quaid-e-Azam week by the Pakistan National Council of Arts.
viii) Exhibition of documentary films of Quaid-e-Azam in Cinema Houses.
ix) Arrangements of charitable and other national activities by Provincial Governments

either themselves or through Private Organizations.
159. It has been requested that suitable arrangements may kindly be made by all
concerned for the celebration of Quaid-e-Azam’s birthday falling on Sunday the 25 th December,
2005 in a befitting manner. It may also be ensured that people belonging to all walks of life get an
opportunity to participate in the celebrations.
160. It has further been requested that in deference to the sufferings of the quake-
affected people of Azad Kashmir and NWFP an appeal may also be made to the public at large to
celebrate the birthday of the Father of the Nation in simple but dignified manner.
161. It has also further been requested to give an added colour to the official
programme. And appeal may also be made to the public at large to wholeheartedly participate in
the birthday celebrations.
P.T.O.
32
162. The expenditure involved on these arrangements will be met out from within the
sanctioned budget of the Departments / Organizations concerned. No additional budget grant will
be sanctioned for this purpose.
163. It is submitted that a copy of the said circular letter dated 19-12-2005 at Page-
113/Cor. has been circulated to Security Officer-cum-Protocol Officer and Care Taker, PPSC for
compliance/necessary action.

Dy. Dir. (Estt.)
Subject:- REQUEST FOR UP-GRADATION THE POST OF DATA ENTRY
OPERATOR BS-11 INTO BS-12
All Data Entry Operators of Punjab Public Service Commission have filed a
representation at Page-1/Cor. (PUC) for up-gradation of the post of Data Entry Operator BS-
11 into BS-12. They have submitted that the post of Data Entry Operator in other departments
like Excise & Taxation Department, Punjab Assembly and Lahore High Court, Lahore is of BS-
12. It has been requested that the post of Data Entry Operator in Punjab Public Service
Commission may be upgraded in BS-12 like other departments and obliged.
2. With reference to the Chairman’s observations at Page-1/Cor. (PUC), it is

submitted that post of Data Entry Operator in Lahore High Court, Lahore at
Page-2/Cor., Provincial Assembly of Punjab at Pages-4 & 5/Cor. and the
Punjab National Educational Management Information System Centre at Page-8/Cor. is of BS-
12.
3. In view of the position explained above, there is clear difference between the
grades of the post of Data Entry Operator in Punjab Public Service Commission and other
departments stated above. The Data Entry Operator of other departments and Punjab Public
Service Commission perform the similar kind of duties. But the said officials of other departments
enjoy high grades than the officials of Punjab Public Service Commission.
4. It is submitted that in order to upgrade the post of Data Entry Operator, the
Accounts Branch may be advised to calculate the financial implications for up-gradation of the
post of Data Entry Operator (BS-11) in BS-12 to proceed further in the matter.

Dy. Dir. (Estt.)
9
Subject:- EQUIVALENCE OF QUALIFICATION PRESCRIBED IN THE SERVICE

RULES
51. The Section Officer (FG), S&GAD vide letter dated

25th January, 2006 at Page-61/Cor. (PUC), addressed to the Additional Chief Secretary,
Government of the Punjab, the Chairman, Planning & Development Board, Punjab, Lahore and
the Senior Member, Board of Revenue Punjab, Lahore with a copy to the Chairman, Punjab
Public Service Commission for information, wherein they were once again requested that action
taken in the matter may kindly be intimated for further necessary action.
52. It is submitted that copy of letter dated 25 th January, 2006 at

Page-61/Cor. has been circulated to Director Recruitment – I & II respectively.

Dy. Dir. (Estt.)
2
Subject:- AMENDMENT IN THE RECRUITMENT POLICY FOR THE

PROVINCIAL SERVICES AGE RELAXATION FOR SPECIAL POSTS
9. In response to this office letter dated 14-10-2005 at Page-6/Cor., the Section

Officer (Cabinet–I), S&GAD vide letter dated 17-10-2005 at Page-7/Cor. (PUC), has informed
that requisite copy of the judgment is not available with him. It has been requested to obtain the
same from NWFP Public Service Commission and take further necessary action as already
requested vide letter dated 17-9-2005 at Page-1/Cor.
10. If approved, the Secretary, NWFP Public Service Commission, Peshawar may be
requested to provide copy of judgment of Supreme Court of Pakistan titled as
Mr. Musa Wazi v/s NWFP Public Service Commission may be supplied so that report regarding
implementation of decision of the said court could be provided to the Section Officer
(Regulations–IV), S&GAD, Lahore for further necessary action. Draft ‘letter’ is placed below for
approval please.

Dy. Dir. (Estt.)
8
54. With reference to Secretary’s directions at Para-50/N, the Deputy Secretary,

PPSC enquired the Section Office (Reg. I), S&GAD on phone who informed that presently there
is no such policy in this regard, however a note for inclusion of Chairman, PPSC in Committee for
contract appointment/extension of officers of BS-18 and above is under consideration by the
S&GAD, Government of the Punjab.

Dy. Dir. (Estt.)
3
From pre-page
8. With reference to the Secretary’s directions at Para-4/N, updated copies of

Service Rules of all posts in Federal Public Service Commission at Pages-10 to 25/Cor., Sindh
Public Service Commission at Pages-26 to 51/Cor., NWFP Public Service Commission at
Pages-52 to 58/Cor. and Balochistan Public Service Commission at Pages-59 to 75/Cor. were
obtained vide this office letter dated
17-8-2005 at Page-1/Cor. Due to little workload and little establishment of Sindh Public Service
Commission, NWFP Public Service Commission and Balochistan Public Service Commission
were not comparable with Punjab Public Service Commission. However, comparison statement
between Punjab Public Service Commission and Federal Public Service Commission is as under:-
SR. NAME OF THE POST BASIC PAY SCALE

NO. PPSC FPSC
1. Secretary 19 -
2. Director 18 19
3. Deputy Secretary/Deputy Director 17 28
9. In view of the above comparison, there is clear difference between the grades of
the posts of Punjab Public Service Commission and Federal Public Service Commission. The
functions of Federal Public Service Commission and Punjab Public Service Commission are of
similar nature and the officer mentioned above perform the similar kind of duties. But the said
officer of Federal Public Service Commission enjoy high grades than the officers of Punjab Public
Service Commission.
10. It is submitted that in order to upgrade the posts of Director and Deputy
Secretary/Deputy Director, the Commission will have to change the service structure i.e. for
promotion to the post of BS-18 officers in BS-17 while promotion to the posts in
BS-19 officers in BS-18 will be considered, therefore, service structure in Punjab Public Service
Commission is proposed to be as under:-
(i) No change in pay scales of the employees in BS-1 to BS-16 as in each of the
Government Departments posts of Clerk, Assistants and Superintendent are
carrying one and the same scale.
(ii) 5 posts of Superintendents of BS-16 will be converted into 5 posts of Assistant

Director in BS-17 i.e. 5 posts of Superintendent of BS-16 will be abolished and 5
posts of Assistant Director in BS-17 will be created in lieu thereof.
11. In view of the position explained above, Accounts Branch may be advised to
calculate the financial implications for up-gradations of 1 post of Secretary (BS-19) in BS-20, 5
posts of Director (BS-18) in BS-19, 15 posts of Deputy Secretary/Deputy Director (BS-17) in
BS-18, abolishing 5 posts of Superintendent (Selection Grade
BS-16) and creation of 5 posts of Assistant Director (BS-17) to proceed further in the matter.

Dy. Dir. (Estt.)
61
Subject:- CONTRACT APPOINTMENT POLICY
365. The Additional Secretary (Management), S&GAD vide circular letter dated
5th August, 2006 at Page-265/Cor. (PUC), has stated that in partial modification of Contract
Appointment Policy, 2004 circulated vide S&GAD (O&M Wing) letter No.
DS(O&M)5-3/2004/Contract(MF), dated 29th December, 2004 at Page-137/Cor., the Chief
Minister, Punjab has been pleased to allow substitution of the existing sub-par XI of 3 of the
Policy with the following sub-para:-
“XI) MAINTENANCE OF PRESCRIBED QUOTAS
(i) The following quotas already provided under various notifications shall continue to
be observed for appointments on contract basis:
(a) 2% quota for disabled persons, as prescribed vide Notification No.

SOR-III-2-86/97 dated 28-02-1999.
(b) 5% quota for women as prescribed vide Notification No. SOR-III-1-35/93

dated 17-04-2002.
(c) 20% quota of posts in BS-1 to 5 for the children of serving/retired

Government employees in BS-1 to 5, as prescribed vide Notification No.
SOR-III-1-22/90 dated 01-09-1993.
Explanation: The posts reserved for quotas mentioned above are to be filled only
at the time of making general recruitment through advertisement, under the
Recruitment Policy. If general recruitment against any category of posts is being
made on contract basis, appointments against above mentioned quotas shall also be
made on contract basis.
(ii) The provision of rule 17-A of the Punjab Civil Servants (Appointment and
Conditions of Service) Rules, 1974 and the relevant instructions/guidelines issued
in this behalf from time to time shall be applicable mutatis mutandis for
employment of one of the unemployed children, wife/widow of a civil servant who
dies while in service or is declared invalidated/incapacitated, under this policy.
Explanation: The nature of employment so provided shall be dependent on the

mode of recruitment viz. contract or regular, as may be decided by the government
in respect of a particular post.”
366. The instructions issued vide S&GAD letter No. SOR-III-2-42/92(P-III) dated
15-11-2003, shall stand withdrawn with immediate effect.
367. It is submitted that circular letter dated 5 th August, 2006 at Page-265/Cor.

(PUC) has been supplied to all Directors, PPSC for necessary action.

Dy. Dir. (Estt.)
22
Subject:- GENERAL INSTRUCTIONS REGARDING APPLICATION OF BAN ON

RECRUITMENT UNDER RULE 17-A OF THE PCS (A&CS), 1974 AND
VARIOUS QUOTAS
141. The Secretary Regulations, S&GAD vide circular letter dated 20-7-2005 at Page-
93/C (PUC), has stated that a question has arisen as to whether ban on recruitment is applicable
to appointment under Rule 17-A of the Punjab Civil Servants (appointment & Conditions of
Service) Rules, 1974, and various quotas as mentioned in Recruitment Policy 2004. the issue has
been examined in the Regulations Wing, S&GAD, and it has been observed that under rule 17-A,
relief to the family of a deceased or invalidated/incapacitated civil servant by providing
employment to the widow/wife or one child of the said civil servant for which he/she possesses
the prescribed qualification and experience, has been provided. Under the rule ibid, this special
dispensation has the following two categories requiring different application viz a viz application
of ban on recruitment.
(i) For posts in BS-1 to 5

Rule 17-A of the rules ibid provides that one child or widow/wife of government
servant who dies while in service or is declared invalidated/incapacitated for
further service, shall be provided a job against posts in BS 1 to 5 in the department
in which the deceased government servant was working without observance of
formalities prescribed under the rules/procedure provided such child is otherwise
eligible for the post.
Since in such cases appointment in BS-1 to 5 is mandatory and is to be made

without observance of formalities prescribed under the rules, therefore, ban on
recruitment shall not be applicable in such cases.
(ii) For posts in BS-6 and above

In case of appointments against posts in BS-6 and above, the rule ibid provides
that one of the unemployed child or widow/wife of a government servant who dies
while in service or is declared invalidated/incapacitated for further service, who
possesses the prescribed qualification and experience may be given 10 additional
marks in the aggregate by Punjab Public Service Commission or by the apporpriate
selection board or committee provided he/she otherwise qualifies in the
test/examination and/or interview. This means that the additional marks can only be
granted while general recruitment in the relevant posts is being made.
As such, appointment under rule 17-A in this category can only be made when
general recruitment is made and general recruitment can be make when there is no
ban on recruitment. As such, ban on recruitment sahll be applicable in case of
appointment in BS-6 and above unless the ban is relaxed for general recruitment
against any category of posts.
P.T.O.
23
142. The following quotas have been provided in the Recruitment Policy-2004 at Page-
95/C.
(i) 2% quota for disabled person as per notification No. SOR.III-2-86/97 dated 29-
01-1999 at Page-108/C, and in keeping with instructions issued vide No. SOR.IV
(S&GAD) 7-1/2003, dated 15-04-2004 at Page-109/C.
(ii) 5% quota for women as prescribed vide notification NO. SOR-III-1-35/93, dated
17-04-2002 at Page-111/C.
(iii) 20% quota of posts in BS-1 to 5 for the children of serving/retired government
employees in BS-1 to 5, as prescribed vide notification No. SOR-III.1-22/90,
dated 01.09.1993 at Page-112/C. This quota has been prescribed only for the
cadres of Junior Clerk, Driver, Naib Qasid, Mali, Frash, Water Carrier and
Chowkidar in all government departments for the children of government servants
in BS-1 to 5.
The posts reserved for above quotas are to be filled only at the time of making
general recruitment through advertisement, under the Recruitment Policy as and
when ban on recruitment is lifted. As such, ban on recruitment is applicable on
appointments against the above categories of posts.
143. It has been advised to follow the above instructions while making recruitments
under Rule 17-A of the Punjab Civil Servants (Appointment and Conditions of Service ) Rules,
1974 or under various quotas, as mentioned in preceeding paras.
144. With reference to Chairman’s observations at Page-93/C (PUC), it is submitted

that S&GAD (Regulation Wing) was requested vide letter dated 22-12-2004 at Page-58/C that
the weightage of 10 additional marks may be reduced to two or three marks and suitable
amendments be made in the relevant rule. However, S&GAD did not agree with the proposal vide
advice dated 26-3-2005 at Page-65/C. It was again requested vide Chairman’s D.O. letter dated
7-1-2005 for amendment in the relevant rule and reminded through letter dated 15-3-2005 at
Page-91/C for the purpose.

Dy. Dir. (Estt.)
16
Subject:- PROMOTION/PROFORMA PROMOTION TO HIGHER POSTS – DATE

OF EFFECT OF PROMOTION – AMENDMENT IN PUNJAB CIVIL
SERVANTS ACT, 1974
83. The Secretary Regulations, S&GAD vide circular letter dated 7-6-2005 at Page-
98/C (PUC), has stated that according to the prevailing policy of the Government of Punjab,
promotion is granted to serving civil servants with immediate effect and not from the date of
occurrence of vacancy. Promotion is not granted to a retired civil servant as he does not remain a
civil servant after retirement, though proforma promotion may be granted to a retired civil servant
from the date of promotion of his junior, provided that the retired civil servant was promoted to
that rank during his service. To further strengthen the provisions of the policy regarding the date
of effect of promotion, the
Government of Punjab has now made the following amendments in Punjab Civil Servants Act,
1974, through notificiation dated 15-4-2005 at Page-100/C. The salient features of the
amendments are as under:-
i) In section 2 of the Act, definitions of promotion and proforma promotion have

been added as under:
“(g-a) “proforma promotion” means predating of promotion of civil servant or

retired civil servant with effect from the date of regular promotion of his
junior, for the purpose of fixation of pay and payment of arrears as may be
prescribed.
(g-b) “promotion” means appointment of a civil servant to a higher post in the

service or cadre to which he belongs.”
ii) Existing Section 8 has been substituted as under:-
“8. Promotion – (1) A civil servant shall be eligible to be considered for

appointment by promotion to a post reserved for promotion in the service or cadre
to which he belongs in a manner as may be prescribed; provided that he possesses
the prescribed qualifications.
(2) Promotion including proforma promotion shall not be claimed by any civil
servant as of right.
(3) Promotion shall be granted with immediate effect and be actualized from
the date of assumption of charge of the higher post, and shall in no case be granted
from the date of availability of post reserved for promotion.
(4) A civil servant shall not be entitled to promotion from an earlier date
except in the case of proforma promotion.
(5) A retired civil servant shall not be eligible of promotion; provided that he
may be considered for grant of proforma promotion as may be prescribed.
Contd…P/17
17
From Pre-Page
(6) A post referred to in sub-section (1) may either be a selection post or a

non-selection post to which promotion shall be made as follows:-
(a) in the case of a selection post, on the basis of selection on merit;

and
(b) in the case of non-selection post, on the basis of seniority-cum-
fitness.”
84. It has been requested that while processing and deciding the cases of promotion
and proforma promotion of civil servants and retired civil servants, guidance should be sought
from the provisions of the above amendment in the Punjab Civil Servants Act, 1974, as well as the
Punjab Government’s Proforma Promotion Policy issued vide circular No. SOR-II(S&GAD)2-
59/78, dated 19-4-2003.
85. The instructions have been noted for future compliance.

Dy. Dir. (Estt.)
37
Subject:- INSTRUCTIONS FOR DISPOSAL OF ASSEMBLY BUSINESS
15-4-2004 at Page-306/C (PUC) has forwarded a copy of letter dated 28-8-2004 at Pages-307
to 309/C wherein it has been stated that the instructions regarding disposal of Assembly
Business at Pages-307 to 309/C as to how Legislative Business, Assembly Business,
Privilege/Adjournment/Cut Motions and other such matters connected with the Assembly Session
should be handled, may kindly be followed in letter and spirit. It has been requested that
instructions may kindly be brought to the notice of all concerned and compiled with meticulously
during the session of the Assembly. It has further been requested that all the Liaison Officers
would make suitable arrangements for collecting the agenda before 0900 hours daily from
Assembly Secretariat.
208. It is submitted that the said instructions at Pages-306 to 309/C (PUC) have
been circulated among all concerned.

Dy. Dir. (Estt.)
29
Subject:- CELEBRATION OF INDEPENDENCE DAY – 14TH AUGUST, 2005
150. The Section Officer (Culture), Information, Culture & Youth Affairs Department
vide circular letter dated 30-7-2005 at Page-102/C (PUC) has informed that the National
Independence Day is celebrated on 14th August every year with full enthusiasm and fervour. The
Prime Minister of Pakistan has been pleased to approve the following programme for this year’s
celebrations:-
a. An “Independence Day Week” should be celebrated from 8 th to 14th August.

During this week, seminars, meetings, conferences, lectures, debates, speech
contests of different academic levels, inter-provincial exchange visits of students,
exhibition of books/articles, quiz competitions, Qirat, Naat Khawani, stage dramas
and mushairas in national as well as local languages should be arranged with a
view to highlighting the Islamic spirit and democratic struggle for achievement of
Pakistan and reflecting upon national unity, integrity and solidarity. However, the
programmes will be held with simplicity and austerity.
b. Public holiday throughout the country.
c. Firing of 31 gun salute at sunrise at Rawalpindi/Islamabad and 21 gun salute in the

Provincial capital, at sunrise.
d. Dramatic pause at 7:58 a.m. with sounding of sirens to herald the flag hoisting at
8:00 a.m. and all moving traffic (road, rail and sea) to stop for one minute.
e. Flag hoisting ceremony by the Prime Minister at Islamabad and playing of the
national anthem.
f. Independence Day message to the nation by the Prime Minister at the flag hoisting
ceremony.
g. Hoisting of the national flag on principal public, private buildings and major parks
at 8:00 a.m.
h. Flag hoisting ceremonies at the Provincial Capital by the Chief Ministers in the
morning and receptions in the afternoon at the respective Provincial Headquarters.
i. Flag hoisting ceremonies at the District Headquarters by the District Nazims,

followed by playing of the national anthem.
j. Flag hoisting ceremonies at Pakistan Missions abroad in the morning, following by

playing of the national anthem.
k. Boy Scouts and Girl Guides to be actively associated with the celebrations.
P.T.O.
30
151. A copy of the approved programme for celebrating Independence Day, 14 th

August, 2005, is at Pages-104 to 106/C for information and necessary action. It would be
appreciated if special arrangements are made to ensure the success of the programme and a
compliance report sent to this Information, Culture and Youth Affairs Department in due course.
152. It is submitted that a copy of the said circular letter at Page-102/C (PUC) has
been circulated to Security Officer-cum-Protocol Officer and Care Taker, PPSC for necessary
action. Draft ‘reply’ is placed below for approval please.

Dy. Dir. (Estt.)
48
314. The Section Officer (Judicial – III), Government of the Punjab, Home Department,
Lahore vide notification dated 14-6-2004 at Page-188/C (PUC), has informed that the
Competent Authority has been pleased to approve placement of the Criminal Prosecution under
administrative control of the Home Department, Government of the Punjab. However, for civil
litigation the Government Pleaders shall function under the Law and Parliamentary Affair
Department, Government of the Punjab. It has also been informed that necessary amendments in
the Punjab Government Rules of Business, 1974 will be made accordingly.

Dy. Dir. (Estt.)
7
42. Kindly refer to Para-16/N.
43. It is submitted that in response to this office dated 10-11-2003 at Page-3/Cor.,

the Section Officer (PC), Finance Department vide letter dated 30-3-2004 at Page-8/Cor
(PUC), has intimated that while upgrading the posts, following things are to be kept in view:-
(a) Cadre strength of the posts proposed to be upgraded.
(b) The Basic Pay Scale of the posts in the other departments/wings, if more than one
posts is required to be upgraded.
(c) Administrative hierarchy of the wing of which the post is to be upgraded.
(d) Feeding cadre of the post.
(e) Number of cadre posts to be upgraded viz-a-viz financial implication.
(f) Enhancement in level of responsibility or in supervisory nature.
(g) Justification for up-gradation of the post.
44. In view of the above, point-wise detail for upgrading the post of Deputy
Director/Deputy Secretary (BS-17) is as under:-
(a) Cadre strength of the post proposed to be upgraded. 01 (One)
(b) The Basic Pay Scale of the post in the other N.A.
departments/wings, if more than one post is required to
be upgraded.
(c) Administrative hierarchy of the wing of which the post is NIL
to be upgraded.
(d) Feeding cadre of the post. Deputy Director
(e) Number of cadre posts to be upgraded viz-a-viz financial 01 (One)
implication.
(f) Enhancement in level of responsibility or in supervisory Actually performing
nature. the duties of Wing
Officer (BS-18)
(g) Justification for up-gradation of the post.
In Punjab Public Service Commission, Recruitment Wing, Examination Wing,
Legal Wing, Psychological Wing and Computer Wing are headed by an officer
of BS-18 i.e. Director of the respective Wing but the post of Deputy
Secretary in the Commission is in BS-17. The Administration Wing is
comprising of Establishment Branch, Logistics Branch (Care Taker Section +
Transport Section), Receipt, Information and Public Relation Branch, Record
and Commission Affairs Section and Security Section functioning under
Deputy Secretary. The post of Deputy Secretary is bracketed with Deputy
Director (BS-17). As such on his further promotion, Deputy Secretary has to
join his new assignment as Director in Recruitment or Examination and
Administration Wing has to be controlled by some newly promoted Deputy
Director (BS-17) having no experience of Administration.

Dy. Dir. (Estt.)
Subject:- STARRED ASSEMBLY QUESTION NO. 2905
65. The Section Officer (Cabinet-I), S&GAD vide letter dated 24-04-2009 at
Page-66/Cor. (PUC), has forwarded a copy of Starred Assembly Question No. 2905 at
Page-69/Cor. moved by Rana Asif Mahmood, Member, Provincial Assembly of the Punjab with
the request to furnish the requisite reply to the said Starred Assembly Question on top priority
basis through special messenger for onward transmission to the quarter concerned.
66. It is submitted that same Starred Assembly Question was moved by

Mr. Khaleel Tahir Sindhu, MPA in the Provincial Assembly of the Punjab vide Starred Assembly
Question No. 1975 at Page-53/Cor.
67. Draft–I 'reply' and draft–II 'forwarding letter' are placed below for approval please.
Senior Clerk
(Estt.)
Supdtt.(Estt.)
Deputy Secretary
37
Subject:- ADJOURNMENT MOTION NO. 370/05
214. The Section Officer (Cabinet-I), S&GAD vide letter dated

15-6-2005 at Page-313/C (PUC), has forwarded copy of letter dated 14-6-2005 at Page-
314/C received from Section Officer (Liaison), S&GAD along with Adjournment Motion No.
370/05 at Page-316/C moved by Malik Asghar Ali Qaisar, MPA in the Provincial Assembly of
the Punjab with the request to furnish the requisite reply/comments on the said adjournment
motion with supporting documents/details
(15 sets) on top priority basis through a special messenger for its onward submission to the
Provincial Assembly, Punjab.
215. Draft 'reply' and 'forwarding letter' (DFA: I & II) are placed below for approval
please.
Senior Clerk.(Estt.)
Dy. Dir.(Estt.)
34
Subject:- 1. STARRED ASSEMBLY QUESTIONS NO. 4726, 4745, 4743 & 4744
2. RESOLUTION NO. 71
189. It is submitted that the Section Officer (Cabinet-I), S&GAD vide letter dated 19-5-
2004 at Page-254/C (PUC-I), has forwarded copies of Starred Assembly Questions No. 4726,
4745, 4743 & 4744 at Pages-258, 259, 261 & 263/C received from the Section Officer
(Liaison), S&GAD with the request to furnish 15 copies each of the reply (point-wise) of the said
questions by 21-5-2004 positively through a special messenger for onward transmission of the
same to the Provincial Assembly, Punjab after seeking approval from the Chief Minister, Punjab.
190. The reports have been prepared in the light of information received from Director
Examinations, PPSC and Accounts Officer, PPSC at Pages-264 & 265 to 267/C respectively.
Drafts (I – IV) 'replies' and draft – (V) 'forwarding letter' are placed below for approval please.
191. It is also submitted that the Section Officer (Cabinet-I), S&GAD vide letter dated
21-5-2004 at Page-272/C (PUC-II), has forwarded a copy of Resolution No. 71 at Page-
275/C received from the Section Officer (Liaison), S&GAD with the request to furnish the reply
of the said resolution by 22-5-2004 positively through a special messenger as the next session is at
hand.
192. Draft (VI) 'reply' and draft – (VII) 'forwarding letter' is placed below for approval
please.
Senior Clerk.(Estt.)
Dy. Dir.(Estt.)
Subject:- RECOMMENDATIONS FOR CIVIL AWARDS – INDEPENDENCE DAY,
14TH AUGUST, 2008
The Section Officer (Cabinet-I), S&GAD vide circular letter dated

21-01-2008 at Page-224/C (PUC), has enclosed a copy of Policy letter dated 14-01-2008 along
with its proforma received from Cabinet Division, Islamabad at Pages-225 to 229/C containing
the prescribed eligibility criteria with the requested to furnish the recommendations in respect of
persons (Pakistani Nationals only) who have achieved distinction in the following fields:-
a) Gallantry; includes acts of bravery, heroism, courage and rendering of dedicated
services with selfless devotion in human rights and public service.
b) Academic distinction; includes research, achievement or outstanding performance
in Medicine, Science, Engineering, Philosophy, History, Literature or the Arts.
c) Inventions of national importance.
d) Notable achievements in the fields of Arts, Science, Literature, Sports and
Nursing.
e) Distinguished services rendered by zamindars/individuals in the agriculture sector.
f) Outstanding services rendered by public servants beyond the call of normal duty in
the larger national interests, like inventing a new device, developing a new system
or making a contribution in any other field of importance for national development.
g) Highest tax payer/highest exporter.
The term ‘Arts’ used in (b) and (d) above includes the performing arts (e.g. drama,
music, recitation) in addition to the Fine Arts.
It has been requested to furnish the requisite recommendations made on merit basis
processed on the prescribed proforma to be filled in with due care along with comprehensive
citation both in English and Urdu (60 copies each) prepared in a precise and concise manner upto
February 28., 2008 positively through a special messenger. In case no response is arrived at
within the stipulated period, it shall be presumed that the department concerned is not inclined to
send any recommendation in the subject matter. Due to time constraints in processing these
recommendation, it will not be possible to include any late proposals.
It is submitted that no officer/official of PPSC fulfills the conditions referred to
above whose name could be recommended for Civil Awards. Therefore, the ‘Nil’ report may be
forwarded to the quarter concerned. Draft ‘reply’ is placed below for approval please.
Dy. Supdtt. (Estt.)

Supdtt. (Estt.)
63
407. The Section Officer (Cabinet–I), S&GAD vide notification dated

18-2-2006 at Page-215/Cor. (PUC), has informed that the Governor of the Punjab is pleased to
make amendment in the Punjab Government Rules of Business, 1974.
408. The amendment has been incorporated in the relevant rule which may kindly been
seen at Page-27 of Punjab Government Rules of Business, 1974.

Dy. Dir. (Estt.)
2
9. It is submitted that the Governor of the Punjab is pleased to make amendments in

the Punjab Civil Servants Act, 1974 vide notification dated 15-4-2005 at Page-27/C (PUC).
10. The addition/substituion have been incorporated in the relevant sections of the Act
which may kindly been seen at Pages-30 & 33/C respectively.

Dy. Dir. (Estt.)
58
384. The Section Officer (Cabinet–I), S&GAD vide notifications dated

27-6-2005 at Pages-207 to 209/C (PUC – I to III), has informed that the Governor of the
Punjab is pleased to make amendments in the Punjab Government Rules of Business, 1974.
385. The insertions/omissions/additions/substitutions have been incorporated in the

relevant rules which may kindly been seen at Pages-25, 27, 30, 33, 45, 47 & 61 of Punjab
Government Rules of Business, 1974 respectively.

Dy. Dir. (Estt.)
19. Appointment for Employment in other Departments
A contact employee shall not apply for employment in other
Government Departments, Autonomous Bodies or private organizations
without prior permission, in writing, of his appointing authority.
* Added vide letter No. DS(O&M)5-3/2004/Contract(MF) dated 14-5-2007.
19. Appointment for Employment in other Departments

A contact employee shall not apply for employment in other
Government Departments, Autonomous Bodies or private organizations
without prior permission, in writing, of his appointing authority.
* Added vide letter No. DS(O&M)5-3/2004/Contract(MF) dated 14-5-2007.
XI) MAINTENANCE OF PRESCRIBED QUOTAS
(i) The following quotas already provided under various notifications shall continue to
be observed for appointments on contract basis:
(a) 2% quota for disabled persons, as prescribed vide Notification No.

SOR-III-2-86/97 dated 28-02-1999.
(b) 5% quota for women as prescribed vide Notification No. SOR-III-1-35/93

dated 17-04-2002.
(c) 20% quota of posts in BS-1 to 5 for the children of serving/retired

Government employees in BS-1 to 5, as prescribed vide Notification No.
SOR-III-1-22/90 dated 01-09-1993.
Explanation: The posts reserved for quotas mentioned above are to be filled only
at the time of making general recruitment through advertisement, under the
Recruitment Policy. If general recruitment against any category of posts is being
made on contract basis, appointments against above mentioned quotas shall also be
made on contract basis.
(ii) The provision of rule 17-A of the Punjab Civil Servants (Appointment and
Conditions of Service) Rules, 1974 and the relevant instructions/guidelines issued
in this behalf from time to time shall be applicable mutatis mutandis for
employment of one of the unemployed children, wife/widow of a civil servant who
dies while in service or is declared invalidated/incapacitated, under this policy.
Explanation: The nature of employment so provided shall be dependent on the

mode of recruitment viz. contract or regular, as may be decided by the government
in respect of a particular post.
Substituted vide S&GAD letter No. DS(O&M)5-3/2004/Contract(MF) dated 5th August, 2006
* Ph.D in Psychology or Sociology or Public
Administration or Education or Economics.
OR
M.Phil in Psychology/Sociology/Public Administration/
Education/Economics with one year experience in
research.
OR
M.A./M.Sc. 2 , division in Psychology/Sociology/Public
nd
Administration/Education/Economics with 3 years

experience in research.
NOTE: If none is available by initial recruitment then by
transfer.
* Substituted vide Notification No. SOR-III(S&GAD)1-9/2003 dated 16-9-2005.

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Subject:- REPRESENTATION

Now they requested to be promoted according to seniority of

3 Submitted for perusal please.

1 The Commissioner (Inland Revenue), (WHT Zone), Regional Tax Office

2 Worthy Secretary may be requested to kindly nominate two or three persons

3 Submitted for perusal please.

Mr. Muhammad Andeem Arif, Commissioner (Inland Revenue)In response

Submitted for information of the worthy Chairman, please.

During meeting dated 17-01-2013 on the subject noted above, the

i) Mr. Masood Khalid Ghouri, PS to Chairman

The Accounts Branch may be directed to provide the desired

information in a concise form immediately.

The Chief Inspector of Treasuries,

No. Estt.II-PPSC/2013/ Dated: -04-2013

Subject: NEW SIMPLIFIED PROCEDURE OF PROCESSING AND

Kindly refer to your circular letter No. FD-SR-III/4-303/2012-B dated

09-04-2013 on the subject noted above.

2. It is to inform you that no PPSC employee is retiring on

April, 2013 (Report is enclosed).

The Chief Inspector of Treasuries, Finance Department vide circular

servants retiring on superannuation in the month of April, 2013, may be processed

Lahore) for issuance of Pension payment Orders and direct credit of

pension/commutation in the bank accounts of the respective retirees in which their

last salary was credit.

No Officer/Official is being retired on superannuation in the month of

the concerned department. DFA-I “Forwarding Letter” and DFA-II “Report” is

place below for approval please

The Section Officer (Cabinet-I), S&GAD has telephonically requested

prepared and submitted for kindly approval of the Secretary.

“Private Secretary (BS-17) will continue to remain in BS-17 and will

The existing Private Secretaries in BS-17 will be granted BS-18 on

The brief history of the case is as under:-

1. In pursuance of court’s order dated 19-03-2008, the Finance

3. The Administrative Department filed a CPLA in the Supreme Court of

4. Now the case of seven Private Secretaries, PPSC is pending with

8. Ten Private Secretaries of the Punjab Public Service Commission

“The Secretary (I&C), S&GAD, Lahore (respondent No. 1) is directed

As per directions, draft ‘circular’ regarding finalization the cases of

Petition No. 24050/2012 is placed below for approval please.

No. Estt.II/101-2/2003-PPSC/ dated: -04-2013. In order to comply

704/W/2013 filed in Writ Petition No. 24050/2012, a meeting is scheduled to be

held on 17-04-2013 (Wednesday) at 01:00 p.m. under the chairmanship of

Secretary (I&C), S&GAD in his office chamber for consideration on the

representation of the following Private Secretaries of Punjab Public Service

xi) Mr. Masood Khalid Ghouri, PS to Chairman

The above mentioned Private Secretaries are directed to report to

2. Mr. Gulzar Muhammad,

3. Ch. Abdul Ghafoor,

4. Mr. Muhammad Din,

5. Mr. Sardar Ahmad,

No. Estt.II-PPSC/W.P.8451/2009/ Dated: -04-2013

Subject:- REPRESENTATION FOR UP-GRADATION OF THE POSTS OF

Reference your representation on the subject noted above.

2. In compliance of the orders of Lahore High Court, Lahore in Writ

dated 09-03-2013. Therefore, the representation merits no consideration and is

No. Estt.II/2013-PPSC/ Dated: -04-2013

Subject: APPOINTING FOCAL PERSONS FOR OMBUDSMAN PUNJAB

Kindly refer to your letter NO. (Reg)2-16/20/2013(Petition Cell) on

2. Mr. Muhammad Naeem, System Analyst, Punjab Public Service

Full Name Muhammad Naeem

The Honourable Ombudsman is receiving all complaints by himself in an

Subject to approval, draft reply is added please,