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SAP FICO Module Implementation

Created by: FICO Project


Team

FICO: Configuration Guide


Accounts Payable Process

PROCESS PLAYERS:
TEAM LEADER:
PROJECT MANAGER:
CONFIG GUIDE LAST UPDATED:

DOCUMENT REVISION LOG:


Revision Process
Revision
Date (DP Revision Effective
Revision Description Made
Last Number Date
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Updated)
10th Dec 09 Initial Document created 1.0

APPROVAL MATRIX:
Team Lead Project Manager
Revision Approved By Approv Approved By Approved
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2.1

1 Purpose
This configuration guide provides the information you need to set up the configuration in SAP
system.

2 Preparation
Access the activity using the following navigation options:

Transaction code SPRO


SAP CRM IMG menu Enterprise structure Basic Functions  Pricing 
Pricing in the Business Transaction  Define Document
Pricing Procedures

2.1 Prerequisites
The document contains the necessary configuration which is basic for the configuration of any
FICO Accounts Payables process.

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SAP FICO Module Implementation

Created by: FICO Project


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TABLE OF CONTENTS:
1 Purpose ………………………………………………………………………………………………………………………4
2 Preparation……………………………………………………………………………………………………………….. 4
3 Prerequisites……………………………………………………………………………………………………………….4
3 Create account group for Accounts Payable………………………………………………………………4
3.1 Define account group
3.2 Create new entries
3.3 General Data
3.4 Address
3.5 Click on Communication
3.6 Optional entry for Control, Payment Transaction & Contact person
4. Create Number Range for Vendor Group………………………………………………………………….7
4.1 Intervals (EDIT)
4.3 Define number range & Number range interval
5. Assign Number range to vendor account group……………………………………………………….9
5.1 Update Vendor code ZVEN
5.2 Select the number range
6. Create Vendor Master data - FK01…………………………………………………………………………….11
6.1 Update company code & account group details.
6.2 Update vendor details to go to next screen
6.3 Is vendor your customer
6.4 Select recon account
6.5 Vendor Master is created.
7 Automatic Payment Program……………………………………………………………………………………..14
7.1 Click on F110-Payments
7.2 Go to Environment & click on Maintain configuration
7.3 Complete activity list to configure APP
7.4 Describing relationship between company codes i.e. who is paying
Company code & who is sending company code?
7.5 Click on New Entries to create your company code.
7.6 Define company code & paying company code as shown below,
Check Max cash discount & save.
7.7 Transport request is generated.
8. Paying company code……………………………………………………………………………………………….17
8.2 Update:-
 Paying company code
 Minimum amount for outgoing payment
 Check on Bill/Exch Payment
 Check on One bill of exchange per invoice
 Go to Forms & define payment advice form as shown below.
 Select International Payment Advise Note Language EN active
9. Payment methods in country……………………………………………………………………………………19
9.1 Click on Position & select IN... Payment methods available for India
will be populated.
9.2 Select Outgoing Payments
 Click on Check
 Click on Street PO Box in Required Master record specification
 Select Use classic payment medium program
 Payment medium program should be ‘RFFOUS_C’
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SAP FICO Module Implementation

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 Document type & Clearing document type will be a default setting


9.3 Highlight India as shown below & double click on Currencies Allowed.
9.4 Keep the currency area blank. We are allowing payment in all currencies.
9.5 Select Outgoing Payments
 Click on Bank Transfer
 Click on Street PO Box in Required Master record specification.
 Select Use classic payment medium program
 Payment medium program should be ‘RFFOM100’
 Document type & Clearing document type will be a default setting.
10. Payment method in company code…………………………………………………………………………….21
10.1 Go to New Entries & create company code.
10.2 Update:-
 Company code details
 Payment method – Screen print attached. ( Cheque, Bank Transfer)
 Tick – Foreign Business Partner allowed, Foreign currency allowed
 & Customer/Vendor bank allowed.
 In Forms – Go to SAP Script & select language EN as shown below.
 Save, Transport request is generated.
10.3 Update :-
 Company code details
 Payment method – Screen print attached. ( Cheque, Bank Transfer)
 Tick – Foreign Business Partner allowed, Foreign currency allowed &
 Customer/Vendor bank allowed.
 In Forms – Go to SAP Script & select language EN as shown below.
 Save, Transport request is generated.
11. Click on Bank determination in company code………………………………………………………..23
11.1 Select company code & double click on ranking order as shown below.
11.2 Click on New Entries & define Payment method, Currency, Ranking order
& House bank as shown below. Save, Transport request is generated.
11.3 Select payment method Cheque ‘C’ as shown below & double click on
Bank account as shown below.
11.4 Update: House bank, Payment method, Currency, Account ID, Bank
sub account Save. Transport request is generated.
11.5 Select house bank as shown below & double click on available amount
as shown below.
11.6 Update: House bank, Bank Account ID, No of days for value date,
Currency, Available amount & Save. Transport request is generated.
12 Select House Bank………………………………………………………………………………………………………26
12.1 Select company code & hit enter.
12.2 Create house bank if not created earlier.
13. Define number range for Checks………………………………………………………………………………28
13.1 Define company code, House bank & Account ID & hit enter.
13.2 Click on new entry & update
 Lot number
 Short Information
 Cheque no starting from Cheque no ending to & save
14. Automatic Payment Program………………………………………………………………………………….. 30
14.1 Select payment run date & update payment identification number &
Click on Parameter.
14.2 Update company code, Payment method (screen print attached) next

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SAP FICO Module Implementation

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payment run date & Vendor details


14.3 Update:
 Paying company code
 Payment method
 House Bank
 Cheque lot number
 Currency

14.4 Tick:
 Print Cheque
 Print payment advise note
 Print payment summary
14.5 Do not void any Cheque
14.6Enter run date & give identification number for APP
14.7 Click on proposal.
14.8 Payment proposal is created.
14.9 Update payment start date & Job number.
14.9.1 Payment transaction status should be completed.
APP process is complete.

3 Create account group for Accounts Payable.

Transaction code SPRO


SAP FICO AP IMG Financial Accounting  Accounts Receivable &
menu Accounts Payables  Vendor Account  Master Data 
Preparation for Creating Vendor Master Data  Define
Account Groups with Screen Layout ( Vendors)

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SAP FICO Module Implementation

Created by: FICO Project


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3.1 Double click on Define account group3.2 Click on new entries

3.3 Click on General Data

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SAP FICO Module Implementation

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3.4 Click on Address

3.5 Click on Communication.

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SAP FICO Module Implementation

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3.6 Select optional entry (default) for Control, Payment Transaction & Contact person.

4. Create Number Range for Vendor Group.


Transaction code SPRO
SAP FICO AP IMG Financial Accounting  Accounts Receivable &
menu Accounts Payables  Vendor Account  Master Data 
Preparation for Creating Vendor Master Data  Create
Number Ranges for Vendor Accounts.

4.1 Click on Intervals ( EDIT)

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SAP FICO Module Implementation

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4.2 Click on Interval

4.3 Define number range & Number range interval (from Number to number) & click on save.

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SAP FICO Module Implementation

Created by: FICO Project


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5. Assign Number range to vendor account group.


Transaction code SPRO
SAP FICO AP IMG Financial Accounting  Accounts Receivable &
menu Accounts Payables  Vendor Account  Master Data 
Preparation for Creating Vendor Master Data  Assign
Number Ranges for Vendor Accounts.

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SAP FICO Module Implementation

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5.1 Click on Position & type ZVEN as updated in Vendor account group & hit enter

5.2 Select the number range as shown below.

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SAP FICO Module Implementation

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6. Create Vendor Master data, Click on FK01


Transaction code SPRO
SAP FICO AP IMG Financial Accounting  Accounts Payables  Master
menu Record  FK01 – Create.

6.1 Update company code & account group details & hit enter.

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SAP FICO Module Implementation

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6.2 Update vendor details & hit enter to go to next screen.

6.3 Hit enter and you will get in to next screen

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SAP FICO Module Implementation

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6.4 Hit enter and you will get in to next screen, Select recon account as shown in screen-print,
sort key & save.

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SAP FICO Module Implementation

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6.5 Vendor Master is created.

7 Automatic Payment Program

Transaction code SPRO


SAP FICO AP IMG Financial Accounting  Accounts Receivable &
menu Accounts Payables  Vendor Account  Master Data 
Preparation for Creating Vendor Master Data  Assign
Number Ranges for Vendor Accounts.

7.1 Click on F110-Payments as shown below & hit enter.

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SAP FICO Module Implementation

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7.2 Go to Environment & click on Maintain config as shown below.

7.3 You will have to complete below mentioned 6 areas to configure APP

7.4 Double click on All company codes, we are describing relationship between company codes
i.e. who is paying company code & who is sending company code?

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SAP FICO Module Implementation

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7.5 Click on New Entries to create your company code.

7.6 Define company code & paying company code as shown below. Check Max cash discount &
save.

7.7 Transport request is generated.

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SAP FICO Module Implementation

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8. Click on paying company code.

8.1 Click on New Entries to create your company code.

8.2 Update:-
1. Paying company code
2. Minimum amount for outgoing payment
3. Check on Bill/Exch Payment
4. Check on One bill of exchange per invoice
5. Go to Forms & define payment advice form as shown below.
6. Select International Payment Advise Note Language EN active & Save. Transport
request is generated.

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SAP FICO Module Implementation

Created by: FICO Project


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SAP FICO Module Implementation

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9. Click on Payment methods in country

9.1 Click on Position & select IN... Payment methods available for India will be populated.

9.2 Select Outgoing Payments


1. Click on Check
2. Click on Street PO Box in Required Master record specification.
3. Select Use classic payment medium program
4. Payment medium program should be ‘RFFOUS_C’
5. Document type & Clearing document type will be a default setting.

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SAP FICO Module Implementation

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9.3 Highlight India as shown below & double click on Currencies Allowed.

9.4 Keep the currency area blank. We are allowing payment in all currencies.

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SAP FICO Module Implementation

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9.5 Select Outgoing Payments


1. Click on Bank Transfer
2. Click on Street PO Box in Required Master record specification.
3. Select Use classic payment medium program
4. Payment medium program should be ‘RFFOM100’
5. Document type & Clearing document type will be a default setting.

10. Click on Payment method in company code.

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SAP FICO Module Implementation

Created by: FICO Project


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10.1 Go to New Entries & create company code.

10.2 Update:-
1. Company code details
2. Payment method – Screen print attached. ( Cheque, Bank Transfer)
3. Tick – Foreign Business Partner allowed, Foreign currency allowed & Customer/Vendor
bank allowed.
4. In Forms – Go to SAP Script & select language EN as shown below. Save, Transport
request is generated.

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SAP FICO Module Implementation

Created by: FICO Project


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10.3 Update :-
1. Company code details
2. Payment method – Screen print attached. ( Cheque, Bank Transfer)
3. Tick – Foreign Business Partner allowed, Foreign currency allowed & Customer/Vendor
bank allowed.
4. In Forms – Go to SAP Script & select language EN as shown below. Save, Transport
request is generated.

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SAP FICO Module Implementation

Created by: FICO Project


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11. Click on Bank determination in company code.

11.1 Select company code & double click on Ranking order as shown below.

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SAP FICO Module Implementation

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11.2 Click on New Entires & define Payment method, Currency, Ranking order & House bank as
shown below. Save, Transport request is generated.

11.3 Select payment method Cheque ‘C’ as shown below & double click on Bank account as
shown below.

11.4 Update: House bank, Payment method, Currency, Account ID, Bank sub account Save.
Transport request is generated.

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SAP FICO Module Implementation

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11.5 Select house bank as shown below & double click on available amount as shown below.

11.6 Update: House bank, Bank Account ID, No of days for value date, Currency, Available
amount & Save. Transport request is generated.

12 Select House Bank

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SAP FICO Module Implementation

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12.1 Select company code & hit enter.

12.2 Create house bank if not created earlier.

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SAP FICO Module Implementation

Created by: FICO Project


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13. Define number range for Checks

13.1 Define company code, House bank & Account ID & hit enter.

13.2 Click on new entry & update


1. Lot number
2. Short Information
3. Cheque no starting from
4. Cheque no ending to & save.

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SAP FICO Module Implementation

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14. Automatic Payment Program

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SAP FICO Module Implementation

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14.1 Select payment run date & update payment identification number & Click on
Parameter.

14.2 Update company code, Payment method (screen print attached) next payment
run date & Vendor details.

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SAP FICO Module Implementation

Created by: FICO Project


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14.3 Update:
1. Paying company code
2. Payment method
3. House Bank
4. Cheque lot number
5. Currency

14.4 Tick:
1. Print Cheque
2. Print payment advise note
3. Print payment summary
4. Do not void any Cheque.

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SAP FICO Module Implementation

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14.5 Enter run date & give identification number for APP

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14.6 Click on proposal.

14.7 Payment proposal is created.

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SAP FICO Module Implementation

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14.8 Update payment start date & Job number.

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SAP FICO Module Implementation

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14.9 Payment transaction status should be completed. Your APP process is complete.

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