Escolar Documentos
Profissional Documentos
Cultura Documentos
All Contractors and Sub-Contractors will be required to comply with each stage
of the Consultant three-part handover process as detailed below
Completion of each stage may take place over one or more days, depending on
the requirements and size of each project.
Each stage should take place prior to, or on the date of, Practical Completion.
Attendees:
Working to a pre-set agenda, the Contractor, along with the Project Leader will
be expected to chair a meeting to review all works undertaken and demonstrate
how these works have met the aims and objectives of the project – attendees
will have the opportunity to ask questions and carry out a site inspection, where
comments and actions will be recorded and added to the snag list where
required. If all parties are not satisfied with the state of completion, the area will
not be accepted.
Attendees:
Maintenance staff
Client
Others (as required).
Contractors must:
Main Contractor
Project Leader
Configuration and Move Coordinator
Contractors are both legally and contractually required to produce and provide
Operation and Maintenance Manuals (O&Ms) as part of a building’s Health and
Safety File.
These manuals will define the requirements and procedures for the effective
operation and maintenance of a building and will cover the building’s services
and/or specialist equipment, along with details of any significant items, which
may need on-going attention.
Contractors must:
Prepare and submit full and final Operation and Maintenance Manuals
for all aspects of work
Submit all manuals by the date of Practical Completion, agreed with the
Project Leader
Attend a review meeting, where all manuals will be checked to assess
their suitability and either receipted or returned.
Repeat this stage if submissions are unsuccessful.
Building Log Books and any other relevant documentation or equipment must
be available at this meeting - all keys should be issued and receipted, and
Permits to Work/bags returned. The Site Waste Management Plan (SWMP)
and all relevant waste dockets and associated documentation, should also be
submitted at this stage.
All manuals will be made available for other relevant Estates staff to
review and comment – this may affect or delay acceptance
Successful submission of full and complete O&M manuals will enable
the University to issue Practical Completion Certificates and release
related retention monies
Draft or incomplete O&Ms will remain historical defects and will not be
accepted – this will prevent the issue of Practical Completion Certificates
and related retention monies
Unsuccessful submissions will be returned to contractors immediately,
with feedback provided – these should be amended and resubmitted to
the University within notified timescales
Contractors must provide one hard copy and one electronic copy of each
manual – electronic copies should be saved into relevant sections for
easy access.
Meeting Arrangements