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1. Scope of Services
Development of the Master Program in consultation with the Client and the Design and
Project Control Team. The program showing the overall time-basis for all phases of
development will be used to monitor the progress of the project.
Assist the Client in the appointment of contractors and suppliers.
Assist the Client in the design development process to achieve the projects time, cost and
value objectives.
Reviewing in collaboration with the Client and Design Team, the adequacy of the
development plan.
Liaise with the Client and Operator for all necessary information and approvals.
Follow-up and monitoring all necessary applications for planning and building approvals
with government bodies.
Review time schedule for design delivery with the Design Team and monitor status
Follow-up and monitoring the design co-ordination and management by the Design
Manager.
Follow-up and monitoring design work progress and liaison between Design Team.
Attend design meetings where required.
Convene and chair regular meetings.
Follow-up and monitoring of project’s overall master program and cost.
Convening of special meetings amongst Design and Project Control Team for program
and budget tracking purposes.
Advising in collaboration with the Client and Project Control Team on the
recommended contractual arrangements and packaging.
Review the recommendations for appointment of the Contractors and Suppliers.
Follow-up and monitoring the preparation of contract documentation.
Review conditions of contract for contractors and suppliers.
Develop the bid document and undertake the whole bid process until the bid is awarded.
The work includes bidder list development, prequalification, inquiry document
development, public bid announcement, technical and commercial bid review, final bid
recommendation and approval of the final bid award.
Develop a bid list, based on its experience, the Client's experience and industry
information, and undertake the pre-qualification of the bidders, collect necessary
prequalification information from the bidders, evaluate and finalize the bidders list.
Prepare ITB, including necessary technical and commercial documents, develop
evaluation criteria and issue the bid. PMC shall review the bid and prepare both technical
and commercial bid analysis for all bids submitted by the bidders, make the necessary
clarifications, conduct the pre-award negotiations and, hence draw up the
recommendations for the award of the contracts.
Bid Review: review bids for critical and major equipment to verify that the Vendors'
proposals are in accordance with the designs, specification and other requirements of the
contracts, such as delivery schedule, delivery terms, vendor representative
presence/assistance during commissioning and performance testing, backup service,
submission of vendor dossiers and as built drawings.
Facilitate the timely execution of the Pre-Construction activities which shall include the
following:
1. Assisting in the handover of the site and resources for utility supply to the
Contractors/Subcontractors.
2. Assisting in the arrangements for the handover of long lead-time items from
Suppliers to relevant Contractors/Subcontractors at designated lay-down areas.
3. Coordinating on behalf of Client the selection of areas for
Contractors/Subcontractors ' establishment of temporary camp and facilities.
4. Using reasonable efforts to assist Contractors/Subcontractors and Material
Suppliers to obtain Government entry permits, customs exemption certificates and
all necessary work permits and licenses.
5. Using reasonable efforts to ensure the timely mobilization of
Contractors/Subcontractors' manpower and equipment Using reasonable efforts to
ensure the timely arrival of the materials for work at site in accordance with the
agreed schedule of implementation.
6. Using reasonable efforts to ensure the timely arrival of the materials for work at
site in accordance with the agreed schedule of implementation.
Provide for the complete supervision, inspection, monitoring and reporting to the Client
of the progress of the total Project construction activities, including:
1. Comment upon and review contractor construction plans, schedules and
procedures.
2. Comment upon contractors' Materials Management Plans.
3. Cost control (where applicable), contractor monitoring and change order
administration.
4. Monitor construction safety requirements.
5. Review construction progress and status of construction activities.
6. Accept materials for incorporation into construction of facilities.
7. Review and verify Mechanical Completion requirements.
8. As-built drawings verification and submission of final documentation.
9. Schedule and coordinate with Production Department regarding any requirements
of plant shutdown for tie-ins
10. To review, evaluate, and provide recommendations for Owner approval of any
field changes proposed by Contractor.
11. Tie-in interface coordination between Owner and various parties.
12. Environmental Controls.
Project Management Consultancy deals with various factors such as Scheduling, Cost
Budgeting, Risk Identifying, and Monitoring & Controlling.
Managing projects and related various activities within given time, quality and budget.
Coordinating various functional activities from within and outside project management
teams.
Follow-up and monitoring of receipt of all necessary as-built drawings, operation and
maintenance manuals, and all guarantees and warranties by the Supervision Team to Client.
Follow-up and monitoring of defect rectification during the Defects Notification Period.
Monitoring and negotiating on Client’s behalf, if necessary, the contracts final account.
Punch List and De-snagging.
Testing & Commissioning.
Close-out Training Program: Monitor Contractors and Suppliers training pursuant to the
Contracts of the Contractors/Subcontractors.
Training Plans:
The objective of the Plans is to prepare the staff of the Client for a smooth take-over of
the Project for their Operation and Maintenance. Hence, PMC will perform the
following:
I. Recommend an organization Chart and Job Description for the
Management, Operation and Maintenance of the Project.
II. Draw up a Training Plan to achieve the stated objectives (the cost of
preparing the training plan is included in the Estimated Costs; however, cost
of actual training, if conducted by PMC shall be on a reimbursable basis).
Design Phase:
1. Review project processes proposed by the Design Manager.
2. Identify and advise the client on any deficiencies in the Design Manager brief.
3. Review the proposed sub-consultants.
4. Monitor the design co-ordination and management by the lead designer.
5. Review time schedule for design delivery with the design team and monitor status
6. Review key milestones for statutory authority submissions and monitor status.
7. Discuss and agree the procurement strategy with the client and design team.
8. Monitor and report on the performance of all parties.
9. Attend design meetings where required.
10. Seek cost and value benefits for the client at each stage of the project as required.
11. Convene and chair regular meetings.
12. Provide input into build-ability at design phase.
13. Review conditions of contract for suppliers and contractors.
14. Review the recommendations for appointment of the main contractor.
15. Liaise with the Client and operator for all necessary information and approvals.
16. Review consultant payment requests and make recommendations for payments.
Construction Phase.
1. Evaluate and monitor the performance of the Contractors and Suppliers appointed
for the works.
2. Monitor the co-ordination of the works by the Contractor and suppliers.
3. Facilitate information flow between the various Parties.
4. Monitor the processing of submittals in a timely fashion.
5. Attend meetings as required to review all aspects of the works.
6. Monitor the progress reports and updates from the suppliers and Contractors.
7. Review monthly payment applications.
8. Review of contractual correspondence and highlighted areas of concern.
9. Monitor the performance of all parties with regard to time through regular review
of the baseline program covering all aspects including design, client approval,
nomination, certification, approvals for materials and drawings, inspections and
construction. Report on any areas of concern.
10. Monitor budget performance and change management, review and recommend
variations.
11. Seek costs and value benefits for the client at each stage of the project.
12.
13. Monitor co-ordination at each stage of the project.