HBFCL/HRD-CC/HOK/HR CONSULTANT/2018/02/

REQUEST FOR EXPRESSION OF INTEREST

For HR Consultancy Firms / Consultants for:

A. Search & Selection at all level positions.

B. Revision and Revamping of HR Policy Manual and HR Procedural Manual, keeping
in view best market practices and ensuring regulatory compliance.
C. Development of key performance indicators for the assigned positions.
D. Assist in Succession Planning process for development of talent pool and
development plans for the successors.

House Building Finance Company Ltd,

HRD / CC, Head Office, Karachi

March, 2018

______________________________________________________ _____
rd
3 Floor, Block C, Finance & Trade Center, Shahra e Faisal, Karachi, Telephone: (92-21) – 35641719
Table of Contents

Section I: Request for Expression of Interest

Section II: Instructions to Consultants
Section III: Evaluation Criteria
Ref No: HBFCL/HRD-CC/HOK/HR CONSULTANT/2018/ Dated : 15-03-2018

Expression of Interest / Prequalification

For HR Consultancy Firms / Consultants

CORRIGENDUM/SUBSTITUTION

The “APPLICATION/PROCEDURAL GUIDELINES” as was mentioned in the tender published in newspapers on

Sunday, February 25, 2018 with the subject “Expression of Interest/Prequalification for HR Consultancy
Firms/Consultants", may please be modified/substituted as under:-

Expression of Interest documents containing (details of procuring agency, description of assignment providing
scope of the intellectual and requisite professional services, deadline and place of submission of the Expression
of Interest and Evaluation Criteria) are available free of cost for the interested bidders which may be obtained
either by submission of a written request or email from the address below.

The Expression of Interests, prepared in accordance with the instructions contained in the EOI documents, must
reach at the address given below on or before 02-04-2018 at 11:00 am. The Expressions will be opened in
presence of Consultants’ representatives who choose to attend at 11:30 am at HBFCL, Head Office, Karachi, 3rd
Floor, Block C, F.T.C Building, Shahra e Faisal, Karachi. This advertisement is also available on websites:
www.ppra.org.pk and www.hbcl.com.

Only shortlisted firms will be issued RFP documents for soliciting Technical and Financial Proposals pursuant to
Rule-3 (B) “Quality and cost based selection method” of Procurement of Consultancy Services Regulations,
2010.

Head of Human Resources

HR Group, House Building Finance Company (Ltd),
Head Office, Karachi.
rd
3 Floor, Block C, F.T.C Building, Shahra e Faisal, Karachi
Telephone: (92-21) – 3564-1719
Email: Iqbal.jawed@hbfcl.com
A- Background of the Project:

House Building Finance Company Limited (HBFCL) is the pioneer housing finance institution in
Pakistan providing affordable housing finance solutions to the lower and middle income group of the
population. HBFCL employees around 450 employees in the officer and clerical/Non-clerical cadres.

During the last few years, HBFCL is engaged on implementation of modern HR policies and programs
in line with best market practices in order to attract, develop and retain highly capable and
motivated human resources. As a part of continuous improvement in the process HBFCL is now
interested to holistically review its existing human resource polices and practices with an objective to
align with best market practices. The scope of work should include but not limited to the following:

i. To conduct Search & Selection at middle and senior management level positions, ensuring
selection of right person for the right job. The assignment may includes designing and
placement of advertisement for the assigned position in newspaper after having HBFCL’s
approval, collection and screening of CVs of the candidates, conduct initial interviews and
recommend suitable candidates for final interview and selection by HBFCL.

ii. To review and update HBFCL HR Policy Manual and HR Procedural Manual, keeping in view
best market practices in the financial institutions / banks ensuring regulatory compliance.

iii. To review job descriptions (JDs) and design key performance indicators for the assigned
positions and provide technical support/assistance for evaluation of performance of
individuals against the recommended performance indictors for at least two cycle.

iv. To assist in Company’s succession planning process for identification and selection of suitable
internal employees in Company’s talent pool and to recommend development plans for the
successors.

B- Eligibility Criteria:

i. The Consulting firms must be registered with income tax authorities and appear on Active
Taxpayers List (ATL) of FBR.

ii. The Consulting firms must have minimum 5 years experience of Management Consultancy,
including review, analysis, design and implementation of various HR policies in financial
Sector/Commercial banks/large Govt./Private Organizations / MNCs.

iii. The Consulting firms must have completed at least any of the above four assignments in at
least 5 organizations of comparable size and complexity in financial Sector/large Govt. /
Private Organizations/MNCs during last 5 years.

iv. The Consulting firms should have qualified personnel in Human Resource Management well
versed with standards related to (a) Search & Selection; (b) HR Policy and Procedural Manual;
(c) Performance Management System; (d) Succession Planning Process and designing
development plans.
C- Document Submission:

Brochures containing details of:

i. Legal status i.e. sole proprietorship / partnership / public or private limited company /
consortium with the name and addresses of proprietor / partner(s) / director (s).

ii. Affiliation with International Agencies / Institutions (if any).

iii. Experience of the company together with verifiable details of previous/current corporate
clientele.

iv. CVs of Team Lead and Associates for assessment of technical/managerial capacities related to
the Search & Selection, Development of HR Policy and Procedural Manual, Performance
Management System and Succession Planning in financial sector/large Govt. / Private
Organizations/MNCs.

v. Relevant tax registration certificate/s,

vi. Affidavit to the effect that the government /semi-government or any autonomous body has
never black listed the consulting firm.

vii. Contact person for all matters related to this EOI and his/her position in the company.

viii. History of litigation, if any.

ix. All other documents which are considered relevant to assess the capability of the consulting
firm.
 Section II: Instructions to Consultants

1. Scope of
House Building Finance Company Limited, having its Head Office, Karachi
Expression of
at 3rd Floor, Block C, FTC Building, Shahra e Faisal, Karachi, invites sealed
Interest
Interests for “For HR Consultancy Firms / Consultants”.

2. Qualification & All the companies / consulting firms are eligible provided:
Eligibilities of
Entities
i. The Consulting firms must be registered with income tax
authorities and appear on Active Taxpayers List (ATL) of FBR.

ii. The Consulting firms must have minimum 5 years experience of

Management Consultancy, including review, analysis, design and
implementation of various HR policies in financial
Sector/Commercial banks/large Govt./Private Organizations /
MNCs.

iii. The Consulting firms must have completed at least any of the
above four assignments in at least 5 organizations of comparable
size and complexity in financial Sector/large Govt. / Private
Organizations/MNCs during last 5 years.

iv. The Consulting firms should have qualified personnel in Human

Resource Management well versed with standards related to (a)
Search & Selection; (b) HR Policy and Procedural Manual; (c)
Performance Management System; (d) Succession Planning
Process and designing development plans.

3. One Expression Interested Consulting Firms shall submit only one Expression document,
per entity either individually or as a partner in a joint venture / consortium. In case
of joint venture / consortium, total similar projects will be counted as
sum of Lead firm and partners / associates.

4. Cost of The interested participants shall bear all costs associated with the
Expression of preparation and submission of its Expressions, and the HBFCL will in no
Interest case be responsible or liable for those costs.

5. Contents of The contents of the Expression of Interest (EOI) Documents are listed
Expression of below. These should be read in conjunction with any addenda.
Interest
i) Request for Expression of Interest
ii) Instructions to Consultants
iii) Evaluation Criteria
6. Amendment to i) At any time prior to the deadline for submission of Interests, the HBFCL
Expression of may, for any reason, whether at its own initiative or in response to a
Interest clarification requested by a prospective participant, amend the EOI
Documents documents. Later amendments on the same subject will modify or
replace earlier ones.
ii) Amendments will be provided in the form of Addenda to the Pre
qualification Documents, which will be sent in writing to all prospective
participants who received the EOI Documents from the HBFCL. Addenda
will be binding on participants. Participants are required to immediately
acknowledge receipt of any such Addenda. It will be assumed that the
amendments contained in such Addenda have been taken into account
by the participants in their Expressions.
In order to afford prospective participants reasonable time in which to
take the amendment into account in preparing their Expressions, the
HBFCL may, at its discretion, extend the deadline for the submission of
Expressions consistent with provision of Rule 27 of PPR 2004.

A. .Preparation of Expressions Documents

7. Language of The Expressions documents prepared by the Participants, as well as all

Expression of correspondence and documents relating to the Expressions of Interests
Interests documents exchanged by the participants and the HBFCL shall be written
in English. Supporting documents and printed literature furnished by the
participants may be in another language provided they are accompanied
by an accurate translation of the relevant passages in English in which
case, for purposes of interpretation of the Expressions documents, the
translation shall govern.

8. Documents The Expressions documents submitted by the Participant shall comprise

Comprising the of all the documents supporting Evaluation Criteria.
Expressions of
Interests

B. Submission of Interests

9. Sealing & Marking The participants shall seal one original and one copy of Expression of
of Expression of Interest documents in separate envelopes; duly marked the envelopes
Interests as “ORIGINAL INTERESTS DOCUMENTS” and “COPY NO. [number].”
10. Deadline for Expressions of Interests Documents must be received by the HBFCL at
Submission of the address specified in Request for Expression of Interest.
Expressions

11. Late Expression of Interests received by the Bank after the prescribed
Submission of deadline will not be entertained.
Expressions
 C. .Evaluation of Interests Documents:

12. Evaluation and Pursuant to Evaluation Criteria contained in these documents the
comparison of Expressions submitted by the participants shall be evaluated in detail
Expression of as per criteria given in Section III.
Interests

13. Overriding Whenever there is any conflict in these documents the stipulations
Effect of PPR- of PPR-2004 and PCSR 2010 shall prevail.
2004
 Section III – Evaluation/Qualification Criteria

1. The Evaluation of Interests documents will be ascertained totally on compliance based method.

Reference in
Minimum Qualification/ Technical
Means of verification Documents (Put
Compliance Criteria
page Nos.)

The Consulting firms must be registered Copies of Tax registration certificate/s

with income tax authorities and appear
on Active Taxpayers List (ATL) of FBR.

The Consulting firms must have minimum Copies of Contact / work order / project
5 years experience of Management sign off/ completion certificate(s)/
Consultancy, including review, analysis, relevant documentary proof
design and implementation of various HR
policies in financial Sector/Commercial
banks/large Govt./Private Organizations /
MNCs.

The Consulting firms must have Copies of Contact / work order / project
completed at least any of the above four sign off/ completion certificate(s)/
assignments in at least 5 organizations of relevant documentary proof
comparable size and complexity in
financial Sector/large Govt. / Private
Organizations/MNCs during last 5 years.

The Consulting firms should have CVs with copies of educational

qualified personnel in Human Resource documents and certifications
Management well versed with standards
related to (a) Search & Selection; (b) HR
Policy and Procedural Manual; (c)
Performance Management System; (d)
Succession Planning Process and
designing development plans.

Submissions:

Bidders are requested to submit the following documents with their interests:

i. Legal status i.e. sole proprietorship / partnership / public or private limited company /
consortium with the name and addresses of proprietor / partner(s) / director (s).

ii. Affiliation with International Agencies / Institutions (if any).

iii. Experience of the company together with verifiable details of previous/current corporate
clientele.
 iv. CVs of Team Lead and Associates for assessment of technical/managerial capacities related to
the Search & Selection, Development of HR Policy and Procedural Manual, Performance
Management System and Succession Planning in financial sector/large Govt. / Private
Organizations/MNCs.

v. Relevant tax registration certificate/s,

vi. Affidavit to the effect that the government /semi-government or any autonomous body has
never black listed the consulting firm.

vii. Contact person for all matters related to this EOI and his/her position in the company.

viii. History of litigation, if any.

ix. All other documents which are considered relevant to assess the capability of the consulting
firm.

X. Only the Interests submitted in hard will be entertained.

Note:-

The Consulting firms qualifying the EOI stage will be issued the Request for Proposal documents for
soliciting Technical and Financial Proposals pursuant to Rule-3 (B) “Quality and Cost based selection
method” as per the Procurement of Consultancy Services Regulations, 2010 (PCSR-2010).