Acceptable Use Policy for Mrs.

Polan’s classroom

September 2017,

Dear Students,

I am looking forward to an exciting and productive year working with you. We will be using a considerable
amount of technology in class this year and I would like to clarify some of our classroom policies concerned
with the use of the school’s laptops, the TI Nspire calculators, computer applications and programs, and the
internet. These policies are a supplement not a replacement to East Meadow School district’s Acceptable
Use Policy. For your convenience, I am including a link to East Meadow’s school district’s policy: AUP.
Please make sure to review this policy again and ask me questions if you are confused by any of its
requirements. Noncompliance can forfeit your use of the school’s computers and internet access.

Attached is my supplement to East Meadow’s Acceptable Use Policy. Please review this policy with your
parents. Both you and your parents must sign the acknowledgement sheet indicating that you and your
parents agree to its terms and conditions. Please feel free to contact me with any questions by email at
spolan@emufsd.us or by the math office phone number (516)228-5331x 1337. Please return the
acknowledgment sheet only to tomorrow’s class.

Sandy Polan
 Acceptable Use Policy for Mrs. Polan’s classroom

Part I: Equitable Access to Digital Tools

● All students have free access to the Microsoft Office 365 platform at school and at home which
includes the following applications. Microsoft Word, Excel, Powerpoint, Outlook, OneDrive,
OneNote, Class Notebook, Teams, Forms and Sway. Students are also able to download Office
365 for education onto five devices (PC, MAC, Tablets, smartphones). Since we will be using
Office 365 throughout the course on a daily basis, please make sure to download software onto a
computer as soon as possible.

● Students at East Meadow High School have access to the building Wi-fi. Students must use the
username and password assigned to them from the East Meadow school district.

● Students have access to computers and the internet in the school library as well as the East
Meadow Public library.

● Students have access to TI Nspire calculators while in math classes. Students are provided with a
free download license of the software for use at home during the academic year.

Acceptable Use
● The use of the schools’ computers, laptops, calculators, internet access, email, Office 365
applications , and electronic storage is a privilege. It should only be used for school related
activities and educational purposes. It should not be used for personal reasons.

● Students should treat school resources with care. Please inform me if there are any problems
with any of the school’s resources and hardware.

● Students should be courteous and respectful when communicating online or working

collaboratively.

● Students should cite sources when using online sites or resources for their research or work

● Students should safeguard personal information including username and passwords.

● Students should use their OneDrive account to store their work and files. Using memory sticks
and thumb drives can potentially transmit viruses disrupting the use of the network

● Students should only use their school Office 365 account to send files, work, emails, and other
communications.

1
Unacceptable Use
● Students should not access, upload, download, or transmit content that contains language and
images considered abusive or sexually explicit, racist, illegal, or harassing.

● Students should not damage computers, calculators, network or any other school technology.

● Students should not violate copyright laws. Please make sure to cite your sources.

● Students may not represent as their own work any materials obtained on the Internet. (Do not
Plagiarize.

● Students assignments should be their own work. Please do not copy homework assignments and
take home assignments from others.

● Students should not share accounts, usernames, and passwords.

● Students should not communicate disrespectively. Any harassing behavior will not be tolerated.

Disciplinary Actions
● Violations of this policy or any of East Meadow’s regulations governing the use of technology may
result in the following disciplinary actions: loss of network access, loss of technology use, deduction
in grade, or other appropriate disciplinary actions.

Privacy
● According to the school’s acceptable use policy, network administrators reserve the right to access
electronic “ storage areas, review communications and contents of directories to maintain system
integrity and insure that the system is be responsibly used.”

Netiquette (from East Meadow’s Acceptable Use Policy)

“You are expected to abide by the general rules of network etiquette. These include but are not limited to
the following:”
1. Be polite at all times.
2. Use appropriate language
3. Safeguard your personal information. You should not reveal personal address, phone number, or
credit card number or those of anyone else
4. Do not use the Instructional Network in such a way that would disrupt its use by others”

2
Part II: Purpose, Benefit, Regulations for Use of Digital Tools
These are some of the digitals tools or technology which we will frequently use in class
1) Computer Laptops

● Purpose of Digital Tool

Computer laptops will be used in some lessons this year class allowing students access to the
internet as well as the Office 365 applications such as Word, Excel, Forms, and Teams.

● Benefits
There are numerous educational resources offered on the Internet. Interactive simulations offered
by Rice Virtual Labs (link) and classroom activities offered by Desmos (link) enhance a student’s
understanding of course material. During certain group activities, students will work collaboratively
using programs such as Word and Excel. Students can submit assignment digitally through Teams.

● Rules for Use

a) Use the computer and the Internet only to work on assigned work and activities
b) Do not damage the laptop's.
c) On days when we will be using laptops, please quickly get the laptop assigned to you at the
beginning of the year and login to your account. Go directly to Microsoft Teams and begin the
assignment shared with you from the application.
d) All work should be saved directly the OneDrive storage provided in your Microsoft office
account. Please do not save your work or any other files onto the laptop.
e) When using Internet for research, access appropriate sites for the educational purposes.
f) During the last five minutes of class, sign out of your account. Do not shutdown the computer.
Do not close cover until completely signed out. Return laptop to the cart and make sure that the
laptop is in the correct slot and that it is plugged in and charging.

2) TI Inspire Calculators
● Purpose of Digital Tool
We will be using the TI Navigator system on a daily basis during the school year. The TI Navigator is
a wireless network that connects the teacher’s computer with their students’ TI Nspire calculators.
This enables the teacher to easily share documents, submit assessments, collect and analyze student
work.

● Benefits
Through the TI Navigator system, the teacher can create polls and quizzes which are sent to student’s
calculators wirelessly. Once students submit their responses, I can instantly assess student’s
understanding of the material. The results can be viewed anonymously and discussed immediately
with the class. The program also has the ability to capture the screens of students’ calculators. This

3
 helps me keep all students on task. Another feature allows the teacher to choose a student to act as
presenter providing opportunities to explain their work.

● Rules for Use

a) On a daily basis please get your assigned TI Nspire calculator upon entering class and login with your
assigned username and password.
b) Begin work independently on the poll question or quiz. Submit your response within the allotted
timeframe. Please do not share answers.
c) Since calculator screens are openly displayed in class, make sure all posts are appropriate.
d) Please be careful with the calculator and the Wireless NetWork Adapter (hats). You are responsible
for the calculator that is assigned to you.
e) Since the calculator is a shared among several periods in this classroom, it is important to report any
problems with the equipment at the beginning of class.
f) At the end of class, please return calculator to its assigned spot in the calculator cradle.

3. Office 365 Teams for Education

● Purpose of Digital Tool
Microsoft Teams is a collaborative tool for the classroom. It allows teachers to submit and collect
assignments as well as easily share files, videos, and other content. Teachers and students can have
conversations in a safe classroom environments. Teams also integrates Office 365 Class Notebooks,
Word, Excel, Powerpoint, and other Microsoft applications. (as an added bonus emojis can be posted!)

● Benefits
Assigning and collecting student work digitally saves valuable time allowing the teacher to use
classroom time more efficiently. Students and Teachers can easily communicate with each other
outside of the physical classroom allowing teachers to offer students more guidance, clarifying
concepts, and feedback on their work. Students can collaborate with each other on group projects as
well as assisting each other.

● Rules for Use

a) Students need to login to their Office 365 student account on a daily basis with the student issued
username and password. Usernames and passwords should not be shared
b) Assignments need to be turned in on or before due date.
c) Students with access to a smartphone can install a free app called OfficeLens. OfficeLens is a mobile
scanner that allows you to insert picture or pdf into Word, OneNote, as well as OneDrive
d) Conversations should be polite and respectful.
e) When having conversations in Teams, all language should be appropriate and for educational
purposes.
f) Remember that the teacher monitors all classroom discussions and posted content. There are
consequences for inappropriate behavior such as losing the ability to participate in conversations,
school detention, or other disciplinary actions

4
4. Microsoft Forms
● Purpose of Digital Tool
Microsoft Forms is a free online tool similar to Google forms which allows users to create forms,
surveys, and quizzes and easily sent to others. Once a form or survey is completed responses are
recorded in an Excel spreadsheet that can be analyzed.
● Benefits
Microsoft forms is an alternate way to assess understanding of course content. Pictures and videos
can be inserted into the question. In addition, surveys can be quickly created to collect data for
various statistical activities. Students can easily design their own surveys for projects.
● Rules for Use
a) Students can access Forms through notification link or going directly to Forms app
b) Form must be completely on or before due date. There is a time and date stamp recorded in Excel
sheet.
c) All questions must be completed.
d) The application allows you to enter math symbols into responses when needed
e) If students are designing a survey, it must be approved by the teacher before sending out to
others.

5. Smart Phones
● Purpose of Digital Tool
Smart phones can be used to access the school district’s office 365 applications. In addition, notifications
of assignments can be sent directly to the student’s phone. Free applications like Microsoft’s Office Lens
allow students to scan documents as a pdf or picture and send directly to applications in Office 365 such
as OneDrive, Word, OneNote , PowerPoint, Outlook, and the Immersive Reader. Please note that
students are not required to have a smartphone for class.
● Benefits
The smartphone is a convenient way for students and teachers to communicate outside of the
classroom. Notifications of assignments, test dates, feedback on student work, and other
announcements can be sent directly to a student’s phone. Using their phone, students’ can easily upload
their work into many of the Microsoft Office 365 applications. Students can also access notes and
answer keys found in the Class Notebook.

Warning: Cell Phones/Smartphones can be a major distraction in class. If students are engaged in
activities such as viewing social media and messages as well as texting, they will miss what is happening
in class. Therefore, students may only use phones in class for instructional purposes with teacher
permission and under the direction of the teacher

5
● Rules for Use
a) At the beginning of each class, cellphones, smartphones, etc should be placed in the “off” or “silent”
mode
b) Students may only use phones in class for instructional purposes with permission from the teacher.
c) Cell phones/smartphones, must be off and out of site during tests and other assessments.
d) Any pictures or videos taken during class must be for instructional purposes only. Students may not
take pictures or record videos of other students or teachers without permission from these parties.
e) Students may not call or receive phone calls during class. If a parent needs to reach their child, they
should contact the main office.
f) Students may not text or view texts, messages, or use social media such as Facebook during class.
g) If these rules are not followed some of the consequences are : confiscation of phone for day, loss of
privilege of bringing phone to class, detention and other appropriate disciplinary actions.

6
Directions: Please complete the following acknowledgement sheet indicating that you agree to the terms
and conditions for above information.

Student
I agree to follow the Acceptable Use Policy for Mrs. Polan’s classroom. I understand that it is a supplement
not a replacement to the East Meadow school district’s policy I agreed to earlier this year. I will use the
Internet in a responsible way and obey all the rules explained to me by the school.

Student Name (print) _______________________________________

Student’s Signature: __________________________ Date: _____________________

Parent(s) or Guardian(s)
I have read the above information as well as East Meadow School District's Acceptable Use Policy. I have
discussed the contents with my child.

Parent’s Name (print) ____________________________________

Parent’s Signature ___________________________________________ Date ______________