Tender Manager – Architectural and Multi-Disciplinary Firm in

Johannesburg!Redline Recruitment 4 reviews - Johannesburg, Gauteng

An established Architectural and Multi-disciplinary firm is seeking a Tender Manager to Join their
Team!

The Tender/Bid Manager is responsible for carrying out research on tender opportunities and
producing quality competitive tender submissions tailored to requirements of clients

Check various Tender search systems daily and identify opportunities for bid or market
intelligence purposes

Determine appropriateness of Tenders for Go/No go meetings

Compile tender sheets

Work with the Tender and Contracts Director and Contract Managers to schedule and allocate
tasks for the maximisation of the overall efficiency and branding of Tenders

Time management for all assigned tasks to completion of Tender process

Ensure that Tender briefings are attended by the relevant department

Follow relevant procedure Tender compilation, authorisation and submission

Manage the Tender submission throughout the entire life cycle. Edit text submissions as
required.

Ensure effective prioritisation of tasks and assignments

Advise and guide senior management and relevant staff on client Tender requirements including
regulatory, statutory requirements and pricing schedules

Manage client correspondence, information sheets, and contractual changes and produce status
reports and documentation for all assigned projects

Reporting

Update all relevant documentation, spreadsheets, databases and company sales records and
produce reports for departmental team and board of directors when required

Generate monthly reports on all Tenders – Competitiveness in area and Department feedback
frame for monthly management meetings

Ensure that the Tender and Business proposal meet all relevant specifications and are in line
with most recent research available and best practice and are compliant with client requirements
Produce high quality, accurate and professional Tenders

Ensure Tender submissions are delivered ahead of prescribed deadlines as set by the tendering
authority body

Maintain costs within allocated departmental budgets

Strive for economies of scale

Maintain contractual records and documentations such as receipt and control of all contract
correspondence, customer contract information sheets contractual changes, status reports and
all other documents for all projects

Track materials removed from files in order and ensure that borrowed files are returned

Find and retrieve information from files in response to requests from authorized users

Adhoc duties

Perform any other adhoc administrative duties as delegated

For Tender purposes, in liaison with HR, ensure that professional registrations are current

BEE verification

NHRBRC – Letter of Good standing and ensure registration is current

CIDB, SAPOA, SAAMA, SAFMA, & SACSE, Green building, ensure membership is current

COIDA – Letter of Good standing

Support the building of positive team relationships

Provide assistance and support to team members in achievement of team goals

Take responsibility for achievement of KPI’s

Maintain a high level of personal presentation and professionalism

Dependability & Flexibility

Send CVs to: michelle@redlinerecruitment.co.za

An Architecture company is looking for a senior Tender/Bid Manager with a minimum of 5 years
experience. MUST have experience working in an architecture, interior design, construction or
property firm. The person is responsible for carrying out research on tender opportunities and
producing quality competitive tender submissions tailored to requirements of the clients.

Tender Process:
Check various Tender search systems daily and identify opportunities for bid or market
intelligence purposes

Determine appropriateness of Tenders for Go/No go meetings

Compile tender sheets

Work with the Tender and Contracts Director and Contract Managers to schedule and allocate
tasks for the maximisation of the overall efficiency and branding of Tenders.

Time management for all assigned tasks to completion of Tender process

Ensure that Tender briefings are attended by the relevant department

Follow relevant procedure Tender compilation, authorisation and submission

Manage the Tender submission throughout the entire life cycle. Edit text submissions as
required.

Ensure effective prioritisation of tasks and assignments

Advise and guide senior management and relevant staff on client Tender requirements including
regulatory, statutory requirements and pricing schedules.

Manage client correspondence, information sheets, and contractual changes and produce status
reports and documentation for all assigned projects.

Reporting

Update all relevant documentation, spreadsheets, databases and company sales records and
produce reports for departmental team and board of directors when required.

Generate monthly reports on all Tenders – Competitiveness in area and Department feedback
frame for monthly management meetings

Successful Tender Submission:

Ensure that the Tender and Business proposal meet all relevant specifications and are in line
with most recent research available and best practice and are compliant with client
requirements.

Produce high quality, accurate and professional Tenders

Ensure Tender submissions are delivered ahead of prescribed deadlines as set by the tendering
authority body.
Budget & Cost Management:
Maintain costs within allocated departmental budgets

Strive for economies of scale

Record Management:
Maintain contractual records and documentations such as receipt and control of all contract
correspondence, customer contract information sheets contractual changes, status reports and
all other documents for all projects

Track materials removed from files in order and ensure that borrowed files are returned

Find and retrieve information from files in response to requests from authorized users.

Adhoc duties

Perform any other adhoc administrative duties as delegated

Company Professional Registrations and verification’s:

For Tender purposes, in liaison with HR, ensure that professional registrations are current

BEE verification

NHRBRC – Letter of Good standing and ensure registration is current

CIDB, SAPOA, SAAMA, SAFMA, & SACSE, Green building, ensure membership is current

COIDA – Letter of Good standing

Teamwork / Reliability:
Support the building of positive team relationships

Provide assistance and support to team members in achievement of team goals

Take responsibility for achievement of KPI’s

Maintain a high level of personal presentation and professionalism

Dependability & Flexibility

Salary: Negotiable

Send your CV to candice@redlinerecruitment.co.za

Support the development of the approved SCM procurement plan by providing support to the
organisation to complete the templates and managing the collection of the individual organisational
inputs on an annual basis

Provide input into the development of the demand strategy by reviewing the approved procurement
plan and reporting on what is needed, how much is needed and when it is needed on an annual basis

Coordinate the completion of and develop specifications and / or Terms of Reference (TOR) in line
with the demand report and procurement plan on a monthly basis

Prepare bid documentation packs by receiving and checking ToR's / Specifications, verifying against
the procurement plan / organisational budget, extracting and collating required compliance
documentation in line with compliance checklist and submitting to line manage for approval on a
monthly basis

Quality review bid documents compiled by other staff, managing that bid documents accurately reflect
the business and compliance requirements and are in line with the procurement plan I organisational
budget on a monthly basis

Undertake the pre-evaluation of submitted bids by applying the pre-evaluation checklist to all submitted
bids, cross referencing against the bid register and preparing a summary report for management
review as required

Oversee that the Bid Adjudication Committee meetings are scheduled and coordinated by managing
the scheduling of the meetings and the required attendees, preparing the documentation packs and
undertaking required filing and record keeping of minutes and decisions made monthly

Participate in the Bid Evaluation Committee meetings by attending scheduled sessions and providing
input as required on a monthly basis

Provide SCM support to the organisation to achieve delivery of the organisational strategy and
objectives in line with the budget and procurement plan by preparing and issuing the letter award and
submitting to Legal for contracting accurately and timeously on a monthly basis

Maintain SCM records by processing all SCM related contracts and documents and managing that
information and documentation is complete on a monthly basis

Prepare suppliers performance evaluations / reports by engaging with the departments on supplier
progress and reviewing project financial and narrative progress reports where required and preparing
recommendations for the managers' review and action on a monthly basis Implement required
sanctions on suppliers in line with instructions received as required