Delivery Document Integration in SAP EWM

tkreddy.com/2017/05/12/delivery-document-integration-sap-ewm

TKReddy May 12, 2017

One of the important Integration of SAP Application is process oriented exchange of data
between the ERP system and the EWM system. Information from Delivery documents
between two systems are the foundation to further execute Business Tasks. Once you
know the basics of Delivery documents then it’s easy to setup and configure as per
business requirements. This blog post explains basic SAP EWM integration settings for
delivery documents. I tried to choose an an example by creating a new order type right from
ERP sale document type to EWM Document Type. It is not easy to cover everything in one
single post but I tried to explain with an example and share basic concepts of SAP EWM
delivery document before going to the configuration settings.

The delivery document is normally created in SAP ERP system but it can be originated
from SAP EWM system like create a direct outbound delivery order. Changes can happen
in both systems. A pick denial or short in SAP EWM can cause changes from SAP EWM to
SAP ERP system. If a changed ASN packing data from vendor can cause inbound delivery
changes to e copied from SAP ERP system to SAP EWM system. Delivery splits in EWM
or if any EWM follow on functions like Goods issue or Good receipt can also result in
delivery document data exchange between systems.

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In order to communicate data exchange between system, SAP Provide a set of standard
settings for the common delivery documents. The basic link exists in a table that had ERP
delivery document type to SAP EWM delivery document type.

Also table link for Mapping of ERP delivery item categories to EWM delivery type .

So the key note is In each of the EWM integration tables, the Business System field is
present to allow mapping of the document types and item categories based on the
specific
system from which these objects are present.
See below SAP ERP sale/Delivery and SAP EWM ODO integration table chart that we will
try to set up in the systems

For better understanding, we can go through basic concepts first and settings later as per
the below two sections

A) Basic Concepts of SAP EWM delivery document

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B) Basic Configuration Settings related to delivery document integration and processing.

A) Basic Concepts of SAP EWM Delivery Document

First we will see simple structure of SAP EWM delivery document as shown below I need to
write another blog post on complete Delivery document control

In general a delivery document contains all of the data related business transaction in a
business process. Every document provide various actions that will control individual sub
subsequent process like post processing frame works ( for more on PPF see other post).

The document contains Header and any number of document items. See below chart of
EWM Document header contains of the document category and document type.

EWM document category codes are predefined in the EWM system and cannot be
changed.

SAP EWM document Type:

Used for primary business use and you can create your own document type in each
process configuration such as goods issue, goods receipt, stock transfer and posting
change.

Doc. Type Doc. Cat Cat. Description

INB IDR Inbound Delivery Notification

INB PDI Inbound Delivery

OUTB ODR Outbound Delivery Request

OUTB PDO Outbound Delivery Order

OUTB FDO Outbound Delivery

SPRL WMR Replenishment

SWHI WMR Stock Transfer

TWPR POR Posting Change Request

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 TWPR SPC Posting Change

Each combination of document type and document category in the table above represents
a document in a EWM business process. You can create your own document types. There
are delivery relevant customizing settings in the major business process (goods receipt,
goods issue and internal warehouse processes) for each delivery document. These
settings are used to control the processing of the delivery document in the business
process.

EWM Item categories are defined by SAP and cannot be changed

Item Category Description

DLV Standard Delivery Item

PAC Packing item

RET Returns Item

TXT Text Item

VAL Value Item (used only in outbound delivery processing)

EWM Item types

You can configure your own item types to represent delivery items that have business
characteristics of that are different from the standard.

Item Type Item Type Description

IDLV Standard item – Inbound Delivery

ODLV Standard item – Outbound Delivery

TWPR Standard item – Posting Change

Service profile:
In delivery processing series of service profiles and functions are used to determine how
the documents are processed.

Service profiles are two types’ system profiles and customer profiles.

See below service profile and process management and control are in SPRO>cross
process setting> Delivery processing

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System profiles are defined in EWM system and cannot be changed. Internally system
profiles are linked to document categories for header setting and item category for item
settings

Customer profiles are always linked to the corresponding system profiles. SAP also created
a set of predefined customer profiles for the standard delivery processes. Customer profiles
are assigned to delivery document types and item types in their respective process
configuration such as goods receipt, goods issue and internal warehouse process.

see below details list of profiles setting for doc type

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Example of customer profile assign to system profile with a change of adding a new
delivery date for customer PO data purpose

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See SAP’s best illustration of SAP EWM delivery document configuration

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We cannot cover everything in one place, I think the above SAP EWM delivery documents
concepts is enough to move forward to start going the important configuration setting now

B) Basic Configuration Settings related to Delivery Document

integration and processing.
To understand simple i made the list of configurations as below

ERP configurations 1) Delivery Type related configurations with Copy Control and 2)
Sale Order type related configurations with Schedule Lines

EWM Configurations 1) Delivery Processing and 2) ERP Integration

The best way to understand the configuration is to pick an example of creating new order
type and continue all the way until EWM. Finally create sale order and delivery in ERP and
see the EWM delivery. We are going to do below configuration settings as per the chart

ERP Configuration settings

1) Delivery Type related configurations with Copy Control and
2) Sale Order type related configurations with Schedule Lines

First Delivery Type related configurations with Copy Control

Define Delivery Types. Copy LF to Create ZOT type ((YES relevant for copy control), Add
entries for ECC Integration.

IMG Menu> Logistics Execution > Shipping > Deliveries > Define Delivery Types

Create ZOT delivery type, Say Yes to the Copy Control Question. Once copied, click YES
on the message “Is the delivery relevant for Copy Control” New Entry will be created
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SPRO>Sales and Distribution >Sales/ Sales Documents >Sales Document Item
>Define Item Categories

We have to create the item category at the sales order level for delivery creation (Even with
our sale order delivery created from material document also need item category). if this
item is relevant for copy control, say NO. You can do this manually later. If you say yes it
makes copies of a lot of other configuration entries which can be confusing.

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SPRO>Sales and Distribution> Sales> Sales Documents> Schedule Lines> Define
Schedule Line Categories

Here we have to link a movement type to a schedule line. If it asks you if this item is
relevant for copy control, say NO. You can do this manually later. If you say yes it makes
copies of a lot of other configure entries which can be confusing.

SPRO> Sales and Distribution> Sales> Sales Documents> Schedule Lines> Assign
Schedule Line Categories

Here you have to assign the schedule line category to the item category.

SPRO>Sales and Distribution> Sales> Sales Documents> Sales Document Header>

Define sale document type

You can copy any existing sale order type and create new sale order type ZOT

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SPRO> Logistics Execution> Shipping> Copying Control> Specify Copy Control for
Deliveries

Here we have to assign the item category to the standard delivery type or if you have a
specific delivery type that you are using.

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EWM Configuration settings
EWM configurations are basically in two areas 1) Delivery Processing and 2) ERP
Integration

1) Delivery Processing

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SPRO>Extended Warehouse Management>Goods Issue Process>Outbound
Delivery>Manual Settings>Define Document Types for Outbound Delivery Process

You can copy from the standard OUTB document type and create a ODR, PDO and FDO
entries, See below Delivery type ZOT

SPRO>Extended Warehouse Management>Goods Issue Process>Outbound

Delivery>Manual Settings>Define Item Types for Outbound Delivery Process

You can copy from the standard ODLV item type and create ODR, PDO and FDO entries
but we use ODLV only here

SPRO>Extended Warehouse Management>Goods Issue Process>Outbound

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Delivery>Define Document Type Determination for Outbound Delivery Process

Since this type of delivery only originates from EWM we need entries from ODR to PDO
and PDO to FDO for the one entry in here to point the PDO doc type to the FDO doc type
ZOT doc type as shown below

SPRO>Extended Warehouse Management>Goods Issue Process>Outbound

Delivery>Define Item Type Determination for Outbound Delivery Process

Here we need to map the item type to the delivery type. Since we use are using standard
item type so no changes here.

EWM ERP Integration

2) ERP Integration

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SPRO>Extended Warehouse Management >Interfaces >ERP Integration >Delivery
Processing >Map Document Types from ERP System to EWM

SPRO>Extended Warehouse Management >Interfaces >ERP Integration >Delivery

Processing >Map Item Types from ERP System to EWM

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SPRO>Extended Warehouse Management >Interfaces >ERP Integration >Delivery
Processing >Map Date types from ERP system to EWM

Copy Doc Type OUTB and Item Type ODLV into our ZOT and ODLV combinations for all 4
ERP Date types as shown below

SPRO >Extended Warehouse Management >Interfaces >ERP Integration >Delivery

Processing >Control Message Processing Dependent on Recipient

Here we have to define a number range and split profile for the EWM delivery type.
Remember the second field says ERP document type, but the EWM document type can be
used. (Especially when the same EWM doc type is linked to multiple ECC doc types)

If you had Routing guide configured for Delivery types then you need to extend so that
Route will be determine while EWM ODO created.

SPRO> SCM Basis > Routing Guide> Define Request types for Routing guide

With the all above configuration, we should be good to start creating a sale order and ERP
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delivery and Finally EWM ODO has been created with new delivery type and item type.

see below all delivery documents in ERP and EWM systems.

Please find below SAP help website references for SAP EWM delivery document process
related

Documents in Delivery processing

Communication from EWM to SAP ERP

Basic functions in delivery processing

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