Student Organizations Recognition Requirements

Annex F-1 Page 1 of 11

Financial ReportSummary of Receipts and DisbursementsAY 2017-2018

Financial Report
UNIVERSITY OF SANTO TOMAS
Organization/Council

Summary of Receipts and Disbursement

CASH RECEIPTS:
BEGINNING BALANCE/ AMOUNT TURNED OVER BY PREVIOUS OFFICERS
MEMBERSHIP FEE/REGISTRATION FEE/COLLECTIONS
Subsidies (SAF, Comm. Dev. Fund, Athletic fund, etc.)
Cash Sponsorships
Interest Income
Total CASH RECEIPTS

Less: CASH DISBURSEMENTS (Please write the title of activity)

Advancement from Officers
Cash Return to Simbahan
Tax Expense
MEC Retreat 2016
Organization Expenses
Organization Expenses
Organization Expenses
Marian Exhibit
Recruitment 101
Taize 2016
Organization Expenses
Walk with Christ
Organization Expenses
Organization Expenses
Organization Expenses
Organization Expenses
Taize 2017
Organization Expenses
Organization Expenses
Patuloy: MEC Pilgrimage 2017
Organization Expenses
Lingkod Misa: Liturgical Workshop
Total CASH DISBURSEMENTS
Net CASH FLOW

Financial Statements

Summary of Receipts and Disbursements Report gives an

overview of the cash disbursements and receipts of the
council/organization during the whole academic year. The disbursements
(activity expenses) must be accompanied by the activities’ own
liquidation report.

Liquidation Reports present cash disbursements and receipts of the

council/organization per activity. They enable the stakeholders to
examine the efficiency of the council/organization in managing their
finances. They should be prepared two weeks after the duration of each
project. The liquidation report must reflect necessary information such
as the payee, reference number of the receipts, net cash flow and others..
Photocopies of the OFFICIAL RECEIPTS must be attached together
with the liquidation reports when submitting to the Office for Student
Affairs (OSA). UST:S030-00FO20
 Summary of Receipts and Disbursements Report gives an
Student Organizations
overview of the cashRecognition
disbursementsRequirements
and receipts of the
council/organization during the whole academic year. The disbursements Annex F-1 Page 2 of 11
(activity expenses) mustFinancial ReportSummary
be accompanied of Receipts
by the activities’ ownand DisbursementsAY 2017-2018
liquidation report.

Liquidation Reports present cash disbursements and receipts of the

council/organization per activity. They enable the stakeholders to
examine the efficiency of the council/organization in managing their
finances. They should be prepared two weeks after the duration of each
project. The liquidation report must reflect necessary information such
as the payee, reference number of the receipts, net cash flow and others..
Photocopies of the OFFICIAL RECEIPTS must be attached together
with the liquidation reports when submitting to the Office for Student
Affairs (OSA).

Signatories

Prepared by: Audited:

John Joshua P. Camus Mark Wilson S. Estrada

Treasurer Auditor

Approved by:

Raphael Joseph P. Ledesma Assoc. Prof. Richard G. Pazcoguin

President Adviser

UST:S030-00FO20
 Student Organizations Recognition Requirements
Annex F-1 Page 3 of 11
Financial ReportSummary of Receipts and DisbursementsAY 2017-2018

ancial Report
SITY OF SANTO TOMAS
Organization/Council

eceipts and Disbursements

26,891.55
76,900.00
36,700.00
17,102.01
14.95
157,608.51

1102.01
2,010.00
2.99
48,891.07
2,851.00
6,379.50
3432.75
3793.00
3209.75
410.00
2080.00
2540.00
250.00
1168.00
392.00
273.00
420.00
595.00
1150.00
39057.50
601.00
23190.00
143798.57
13809.94

Activity Liquidation Reports

Title of Activity Beginning Balance Ending Balance
MEC Retreat 2016 70,300.04 21,408.97
Organization Expenses 21,408.97 18,557.97
Organization Expenses 18,557.97 12,178.47
Organization Expenses 12,178.47 5,312.97
Marian Exhibit 18,245.72 14,452.72
Recruitment 101 14,452.72 11,242.97
Taize 2016 11,242.97 10,832.97
Organization Expenses 10,832.97 8,752.97

UST:S030-00FO20
 Student Organizations Recognition Requirements
Annex F-1 Page 4 of 11
Financial ReportSummary of Receipts and DisbursementsAY 2017-2018
Walk with Christ 16,752.97 14,212.97
Organization Expenses 14,212.97 13,962.97
Organization Expenses 15,069.32 13,900.45
Organization Expenses 12,798.44 12,406.44
Organization Expenses 12,406.44 12,133.44
Taize 2017 12,133.44 11,713.44
Organization Expenses 11,713.44 11,118.44
Organization Expenses 54,618.44 53,468.44
Patuloy: MEC Pilgrimage 2017 53,468.44 14,410.94
Organization Expenses 14,410.94 13,809.94
Lingkod Misa: Liturgical Work 39,009.94 13,809.94

ignatories

UST:S030-00FO20
 EXPENSE REPORT
Note: This form shall be used for expense reimbursements, petty cash replenishment and liquidation of cash advances.
Please attach originalreceipts/invoices and any other pertinent documents. Single payment of over P2000 from petty cash is not
allowed.

PURPOSE: To reimburse for the month of May

EMPLOYEE INFORMATION:
Name: Marian Evangelization Community Department: Center for Campus Ministry
Charged to: Organization Fund Cash Requisition No.

Date Ref Description Meals Transport Supplies Lodging Repairs

2-May-17 O.R. No. 0001303 Transportation 20,600.00

- 20,600.00 - - -

I certifiy the above expenses are for official business only.

Amount to b

Check No.
Prepared by Audited by: Noted by: Approved by:
###

John Joshua P. Camus Mark Wilson S. Estrada Raphael Joseph P. Ledesma Assoc. Prof. Richard G. Pazcoguin Assoc. Prof. Arlene D. Calara, Ph.D.
Treasurer Auditor President Adviser Director, Office for Student Affairs
 Date Submitted:

Repairs Others Misc. Total

20,600.00
-
-
-
-

- - -
Subtotal 20,600.00
Total Expense 20,600.00
Amount to be Refunded (Reimbursed) 11,500.00
To Return -

G. Pazcoguin Assoc. Prof. Arlene D. Calara, Ph.D.

.
 EXPENSE REPORT
Note: This form shall be used for expense reimbursements, petty cash replenishment and liquidation of cash advances.
Please attach originalreceipts/invoices and any other pertinent documents. Single payment of over P2000 from petty cash is not
allowed.

PURPOSE: Lambakin II: The kids' Voice - A Musical and Vocal Workshop
EMPLOYEE INFORMATION:
Name: Marian Evangelization Community Department: Simbahayan
Charged to: Community Development Funds Cash Requisition No.

Date Ref Description Meals Transport Supplies Lodging

15-May-16 Participants' Food 5,715.00
22-May-16 Participants' Food 6,350.00
29-May-16 Participants' Food 5,175.00

17,240.00 - - -

I certifiy the above expenses are for official business only.

Amount

Check No.
### Prepared by Audited by: Noted by:

Paul Gabriel M. Bulaong Reuben John B. Valentin Rebecca M. Go-Oco Assoc. Prof. Richard G. Pazcoguin
Treasurer Auditor President Adviser
 Simbahayan Date Submitted: 5/30/2016

Repairs Others Misc. Total

5,715.00
6,350.00
5,175.00
-
-

- - -
Subtotal 17,240.00
Total Expense 17,240.00
Amount to be Refunded (Reimbursed) 18,900.00
To Return 1,660.00

Prof. Richard G. Pazcoguin

.