PROJECT : PROCUREMENT

1st Phase Moudles

S.No Modules Screens Priority

End user Request Form (MPRC,SWP,New Item)

End user Request Form (MPRC,SWP,New Item)
(with Sharing)
Purchase Request Request Form - by pass approval
1 PR (MPRC,SWP,New Item)-HOD Approval
(PR)
SWP Safety Manager Approval
Pr Report
SWP Report
MPRC Report

End user Request Form

End user Request Form (with Sharing)
Purchase Order Request Form - by pass approval
2
(PO) HOD Approval
Request Report
Request Form - by pass approval Report

End user Request Form

End user Request Form (with Sharing)
3 ISR
Request Form - by pass approval
Request Report

Request Form
4 Pro forma PO Approval (Email sending)
Request Report

PR Verification
Procurement PR Edit Option
5 Department PO Verification
Request processing PO Edit Option
PO and PR Verified by Purchaser

Safety Work Permit

MPRC
Security Safety Check
Stand Alone request Security MPRC Check
6
and Transactions Safety Work Permit Approval
MPRC Approval
Safety Work Permit Report
MPRC Report

PR Purchase HOD Approval

PO Grouping
PO Purchase HOD Approval
PR EA Long prepaid Approval
7 Approvals
PO EA Approval-Email to supplier
Product Master Approval
Supplier Master Approval
PR (MPRC,SWP,New Item)-safety Manager Approval
 Product Master
Supplier Master (Email to supplier upon registration)
UOM Master
Accounts Category Master
Currency Master
PR Item Registration into product master
Supplier Selection For Bypass Approval PO's
Masters
8 Budget Allocation
and Settings
Budget Revisions
Product Master Report
Supplier Master Report
UOM Master Report
Accounts Category Master Report
Currency Master Report
Budget Report

Japan PO Invoice Master

Japan PO GRN Preparation Screen
Japan PO GRN Japan PO GRN
9
Japan PO Invoice Master Report
Japan PO GRN Preparation Screen Report
Japan PO Preparation Email Report

Scan Invoices
Generate Batch for the invoice
Consignment Incoming
GRN
ISR issue out
10 Store
Auto issue PO For consignment Items on usage
Auto issue PO Report
Batch Report
GRN Report
ISR Issue Out Report

Login Screen
Main Screen with PO details
ETA and ETD entry Screen
E-procurement:
11 Invoice Preparation Screen
Purchase Order
Supplier Inventory Maintenance
Incoming Delivery Barcode Report
Supplier Prepartion Report

Main Screen with Pro Forma Order Details

ETA and ETD Entry Screen
E-procurement: Delivery Preparation
12
Consignment Orders Consignment Stock Status Report
Supplier Preparation Report
Good Delivery Report

PR Bidding Master
Product Master Item Bidding Master
Re Bidding Master
Grouping supplier for Bidding
Supplier Bid item View
13 E-Bidding
Supplier bid Accept and Bidding
 13 E-Bidding

Purchasing HOD approval(ReBidding,Bidding,

Product Master Items)
EA Bid Approval(Product Master Registration and
send email to supplier)

Upload Japan Maruwa ETD and ETA

Excel file to system and Email
PR Item Registration into product master
PO status Report
PR Status Report
SWP Status Report
MPRC Status Report
Fixed Asset Report
PR Pending Statistics
Pr Preparation Target and Actual
Manufacturing Cost summary Report
cost Detail Report
Ad hoc Screens and Inventory Report
14
Reports Outstanding PO Report
Inventory Opening and closing Stock Report
Consignment monthly report
Japan air Shipment Report
Barcode Label Print
Excel uploaded File Email report
Product Master Price change Tracking Report
Supplier Master Modification Report

PO supplier changes summary report

(if po changed to supplier who not best in terms of price)

Edit Approved PR and PO

Transfer Invoice to Previous or following Month
Product Master Change Item Nature
Store Stock Modification
GRN Edit option
Edit Approved PR and PO Report
15 Admin options Transfer Invoice to Previous or following Month
change Tracking Report
Product Master Change Item Nature Report
change Tracking Report
Store Stock Modification Report
change Tracking Report
GRN Edit option change Tracking Report

Data base Design,Implementing and testing Above moudles

2nd phase

Manufacturing Cost Report

Inventory Report
Critical Item list stock report
Out standing PO's
Daily po summary Report
16 Daily E Mail Repots
Daily Japan po summary Report
16 Daily E Mail Repots
pending PO's Verification Reports
Pending PR's Verification Reports
ISR Issue Pending Reports
Out standing PR Verification Summary Report

Registration
Tracking Request for Customs Item Exp Date
customs Submission letter 1 Report
17 Customs
customs Submission letter 2 Report
registered Item Report
Item expiry Alert Report

Project Summary
: PROCUREMENT

Target PIC Modules Summary Status

Total Screens Total Reports Total Tasks
3/2/2011

7/2/2011 Legend:
9/2/2011
11/2/2011 Lakshmish
15/02/2011
17/02/2011
18/02/2011
21/02/2011
5 3 8
3/2/2011
7/2/2011
9/2/2011
Ms Rathi
11/2/2011
14/02/2011
15/02/2011
4 2 6
3/2/2011
7/2/2011
Ms Satya
9/2/2011
10/2/2011
3 1 4
16/02/2011
17/02/2011 Ms Rathi
18/02/2011
2 1 3
24/2/2011
25/02/2011
3/3/2011 Lakshmish
4/3/2011
7/3/2011
4 1 5
15/02/2011
17/02/2011
18/02/2011
21/02/2011
Ms Satya
23/02/2011
25/02/2011
28/02/2011
1/3/2011
6 2 8
23/02/2011
25/02/2011
1/3/2011
3/3/2011
Ms Rathi
8/3/2011
11/3/2011
15/03/2011
18/03/2011
 8 0 8
4/3/2011
8/3/2011
9/3/2011
10/3/2011
11/3/2011
15/03/2011
16/03/2011
22/03/2011 Ms Satya
24/03/2011
25/03/2011
28/03/2011
29/03/2011
29/03/2011
30/03/2011
31/03/2011
9 6 15
9/3/2011
11/3/2011
16/03/2011
Lakshmish
18/03/2011
22/03/2011
24/03/2011
3 3 6
25/03/2011
29/03/2011
31/03/2011
5/4/2011
8/4/2011
Lakshmish
13/04/2011
15/04/2011
18/04/2011
20/04/2011
22/04/2011
6 4 10
22/03/2011
24/03/2011
28/03/2011
30/03/2011 Ms Rathi
1/4/2011
4/4/2011
5/4/2011
5 2 7
4/4/2011
6/4/2011
8/4/2011
Ms Satya
11/4/2011
12/4/2011
15/04/2011
3 3 6
27/04/2011
29/04/2011
4/5/2011
6/5/2011
10/5/2011
Lakshmish
12/5/2011
 Lakshmish

13/05/2011

16/05/2011
5 3 8

8/4/2011
14/04/2011
18/04/2011
20/04/2011
22/04/2011
26/04/2011
28/04/2011
5/5/2011
9/5/2011
11/5/2011
13/05/2011
20/04/2011 Ms Satya
22/04/2011 & Ms Rathi
26/04/2011
28/04/2011
29/04/2011
2/5/2011
4/5/2011
5/5/2011
6/5/2011

11/5/2011

2 19 21
18/05/2011
23/05/2011
26/05/2011
31/05/2011
3/6/2011
19/05/2011
Ms Rathi &
Lakshmish
23/05/2011

27/05/2011

31/05/2011
3/6/2011
5 5 10

MR Satya &
21/06/2011 Lakshmish
0 10 10

2 4 6

72 69 141
screen
Report
High
Medium
Low
on going
completed
Mr.Lakshmesh
Ms.Rathi
Mr.Satya