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TABLE CONTENTS

Cover ............................................................................................................................. i

Table Contents .............................................................................................................. ii

Greeting from Secretary General .................................................................................. iii

General Overview of AYIMUN 2017 ............................................................................... 1

Rules of Procedure AYIMUN 2017 .................................................................................. 6

a. General Rules ..................................................................................................... 6

b. Debate ............................................................................................................... 9
c. Speeches ............................................................................................................ 13
d. Related Documents ............................................................................................ 13
e. Voting Procedure ............................................................................................... 16

Guide to make a Position Paper ..................................................................................... 18

Sample of Position Paper .............................................................................................. 19

Sample of Working Paper .............................................................................................. 20

Sample of Draft Resolution ........................................................................................... 22

Resolution Formatting Guidelines ................................................................................. 26

End Notes ...................................................................................................................... 28

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 GREETING

MUHAMMAD RIZAL SAANUN (Secretary General)

DOMINIQUE VIRGIL TUAPETEL (Under-Secretary General)

Wednesday, 27th September 2017

Dear Delegates,

We are very happy to welcome all of you as our respected delegates in our first international annual
agenda, Asia Youth International Model United Nations Conference (AYIMUN) 2017. This conference
will be held in Sunway Putera Hotel and Hotel Royal, Kuala Lumpur, Malaysia. This conference will
open the opportunity to young leaders around the globe to exercise, improve, and also implement
their negotiation and diplomacy skills with different topics and committees. This year, AYIMUN
emerges as one of the international Model UN agenda that aim to advocate youth across nation to
develop their critical thinking, strong analysis, debate, networking, as well as diplomatic skill with
different atmosphere and amazing venue and place.

AYIMUN 2017 invites all delegates around the globe from different educational background, school,
and universities to be representatives of their institution or country to gain experience and
knowledge in this conference. Our dedicated committee has prepared the best to provide all
delegates a delightful, enriching and one of the best experiences in this event.

Aiming to encourage the participants to envision new perspectives in understanding the UN’s role
and global issues, we also provide this guide for delegates in order to help those delegates with
little prior experience in model United Nations to get enlightenment on how to be a delegate of
model United Nations, we also encourage all delegates to spend a significant amount of time
reading through this guide. This guide will provide you with a foundation of how committee will
work and how best to approach the simulation. For more experienced delegates, the guidance can
be used for as the additional information to gain the knowledge about model United Nations
conference.

Furthermore, we also provided the topics that are related to the global issues as well as AYIMUN’s
grand theme. We also hope that this agenda could increase your innovative and diverse solution
delivered through fruitful discussion, chairing by professional Boards of Directors.

In short, we hope that Asia Youth International Model United Nations can bring much more benefits
and positive impact to your future ahead. Wish you a very best luck with your preparation and
looking forward to see and welcoming you in Malaysia.

Sincerely,

Muhammad Rizal Saanun

Secretary-General

Asia Youth International Model United Nations 2017

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 GENERAL OVERVIEW

ASIA YOUTH INTERNATIONAL MODEL UNITED NATIONS

General Overview

AYIMUN 2017 is the first international United Nations simulation for high students,
undergraduate, and post graduate programs held by Indonesia Global Network in Kuala
Lumpur, Malaysia. This agenda will be held on 03-06 November 2017 in Sunway Putra
Hotel (Five stars) and Royal Hotel (Four stars) which located in Kuala Lumpur, Malaysia.
There will be 500 delegates from 18 countries across continent that compete each other in
7 different councils to confront and debate the global issues. In participating AYIMUN
2017, delegates experience first-hand the challenges of negotiation by assuming the roles
of the United Nations representatives and members of other decision-making bodies.
AYIMUN is a new annual agenda created by Indonesia Global Network that aims to educate
young leaders across the globe to exercise, improve and develop negotiation and
diplomacy skills through Model United Nations platform. 2017 is the first year launch of
Asia Youth International Model United Nations Conference.

The first annual session of AYIMUN 2017 will consist of seven committees such as ASEAN
Regional Forum (ARF), United Nations Educational, Scientific, and Cultural Organizations
(UNESCO), United Nations High Commissioner of Refugees (UNHCR), United Nations
Human Rights Council (UNHRC), Organization of Islamic Cooperation (OIC), International
Monetary Fund (IMF), and Press Committee. Each school and University attending the
conference has been assigned one or more countries, and each country is represented by
one delegate in each committee. During the conference, each committee will meet for
exactly twenty hours over the course of six sessions. In most committees, this time is
divided between formal debate, caucuses, and the resolution writing process.

The AYIMUN staffs are composed entirely of various national or international

undergraduate and graduate students, who are arranged as follows:

The secretariat consists of the undergraduates and graduate student both national and
international from various universities in Indonesia and overseas: the Secretary-General,
Under Secretary General, the Director-General, the Comptroller, and six Under-Secretaries
Generals. Each member of the Secretariat leads one of the eight organs, described below,

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with the exception of the Secretary-General, who leads the Secretariat. This year, they
have dedicated to providing an unprecedented experience to the participants of AYIMUN
2017, and their top priority is to ensure that the conference is rewarding and enjoyable for
all.

The Director-General Staff comprises the Security staff, the public relations staff, the
operations staff, and the Deputy Director-General. The Deputy Director-General takes the
duty as the steering committee to all of staff outside of the Secretariat. He coordinates the
staff at times when the Secretariat is unavailable, such as during director or co-director
feedback sessions.

The Administration Staff occupies the Indonesia Global Network (AYIMUN’s Central Office)
between 08.00 am until 19.00 pm ever Monday to Friday to respond the queries from
delegates, faculty advisors, questions, and registration process which are related to the
conference. The member of Administration Staff consists of Indonesia Global Network
employees and some professionals’ team. During the conference, all members of the
administration staff help to manage Registration, Delegate Services, as well as the
spreading of study guide, Rules of Procedures, and country allocations to all of delegates
within the AYIMUN.

The Business staff is responsible to set the marketing strategy, creating a budget of each
participants both full accommodation and non-accommodation. Prior to the start of
conference, the Business staffs recruits advertisers and sponsors, and organizers the
AYIMUN city tours, cultural performance, and also diplomatic dinner.

The Comptroller is responsible for all financial aspects of the conference, including the
collection of participants’ fee, the reconciliation of school, universities, and vendor
accounts, and the AYIMUN Financial Assistance Program. This person is supported in this
work by the Administration and Accounts staff.

The seven councils make up the committees of AYIMUN 2017. Each committee staff
typically consists of a Director, and Assistant Directors.

 The Director is the substantive expert on the issues to be discussed in committee.

At AYIMUN, each director chooses his or her committee’s topic areas and prepares
the Background Guide. The director is responsible for overseeing committee
proceedings and ensuring that all aspects of the topic area have been addressed.

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  The Assistant Directors are additional dais members who help guide committee
sessions. Their job is to aid the Director by answering delegates’ questions,
monitoring blocs during caucus, providing feedback on delegate ideas, and keeping
track of the Speakers’ List, motions, votes and other procedural elements. Assistant
Directors serve as the primary liaisons between delegates and committee
Directors. If delegates have either substantive or procedural questions or concerns
during committee, they should not hesitate to ask Assistant Director for guidance.

Curfew Policy

During Asia Youth International Model United Nations (AYIMUN), we will provide two
hotels for the conference. The location of the hotels is in Kuala Lumpur, Malaysia. The
organizer will provide two hotel for full accommodation participants with different rates,
they are Sunway Putera Hotel and Hotel Royal. The venue of the conference will be held
on Sunway Putera Hotel. During AYIMUN 2017, we will be sharing both hotels with other
guests. Delegate curfews are designed to provide all hotel patrons, including AYIMUN
participants, with a quiet environment at night. These provisions are made based on the
requirement from both hotels.

Dress Code Policy

In simulation of the United Nations, we at AYIMUN strive for professionalism in all aspects
of the conference. Delegates are expected to follow a dress code during all committee
sessions and conference events. At most times, the prevailing dress code will be
professional business attire, while the traditional costume is also permitted as the
costume of cultural show and diplomatic dinner. In addition, we ask that delegates and
faculty advisors exercise good sense when interpreting the dress code. When casual attire
is permitted, basic rules of propriety will still apply. Delegates who are dressed
inappropriately for any event may be asked to return to their rooms to change into more
appropriate attire.

Awards Policy

At Asia Youth International Model United Nations (AYIMUN) are primarily concerned with
providing each delegate an enjoyable and educational experience. We believe firmly that
this conference is an opportunity for students to learn about international relations, public
speaking, and the challenges of high-stakes diplomacy through first-hand experience.
Above all else, we hope that delegates leave that conference as better informed global

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citizens who are better able to engage others in conversations about important world
issues than when they first arrived. However, we also value the recognition of students
and delegations that have contributed to the conference in exemplary ways. At closing
Ceremonies, the Secretariat will announce individual awards.

Each committee Director, in consultation with his or her committee staff, will determine
individual awards on the basis of the following criteria:

1. Ability to work with and persuade other delegates through in-depth explanations
and convincing arguments;
2. Quality of position papers;
3. Attendance at all committee sessions;
4. Adherence to all AYIMUN agendas, Sunway Putera Hotel Policies, and Hotel Royal
Kuala Lumpur;
5. Exhibition to desire to compromise, while adhering to the policies and interests of
the assigned individual country;
6. Ability to develop and convey pragmatic and actionable solutions, both orally and
in written form;
7. Exhibition of an in-depth understanding of the intricacies of the topic areas; and,
8. Skill and effectiveness in caucusing, resolution-writing, and debate.

Forty –five individual awards will be given in total: one Best Delegate, one Outstanding
Delegate, one Honourable Mention, one Best Position Paper, and one Verbal
Commendation. Those awards will be given to all winners from all committees in AYIMUN
2017.

Pre-Writing Policy

Any documents written before the conference may not be submitted to the committee
staff as part of a working paper, draft resolution, or amendment during AYIMUN. The
AYIMUN philosophy is founded on the idea that the best solutions are generated through
debate, collaboration, and compromise, and as such, all papers presented before a
committee should reflect collaboration that occurred within that committee. All writing
are expected to take place after the start of the first committee session and comprise the
work of more than one delegation. Members of the committee staff have been instructed
not to accept documents that do not seem as though they could have been feasibly written
during the conference, based on the content of the document and/or the time at which it is

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submitted. Any delegates who, for whatever reason, are suspected of submitting pre-
written work will be subject to an investigation that may result in disciplinary action, up,
including reduced consideration for individual or delegation awards, expulsion from the
conference, and/or disqualification from future attendance at AYIMUN. Any suspicious
regarding an infraction of the pre-writing policy should be brought to the immediate
attention of the committee Director.

Plagiarism Policy

The open exchange of ideas plays a crucial role in debate. However, it is important for all
delegates to acknowledge clearly when they have relied upon or incorporated the work of
others. It is expected that all material submitted to the committee staff before and during
the conference will be the delegates’ own work. Delegates should always take great care
to distinguish their own ideas and knowledge from any information derived from sources
through the proper citation of all quoted and paraphrased material. Delegates who are in
any doubt should consult their faculty advisor, Director, and/or Under-Secretary General
before the work is prepared or submitted. Plagiarism can take many forms, including:

1. Verbatim plagiarism using the words of an outside sources or another delegate

without proper citation.
2. Inadequate paraphrase adapting the ideas of an outside source or another delegate
without acknowledging the origin of those ideas;
3. Material replications submitting writing that have been previously used in an
academic or extra-curricular setting, or in a different model UN committee.

All materials submitted to the dais will be vetted for plagiarism. Any suspicious regarding
an infraction of the plagiarism policy should be brought to the immediate attention of the
committee Director.

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 RULES OF PROCEDURE

ASIA YOUTH INTERNATIONAL MODEL UNITED NATIONS 2017

This guide is an essential reference for any delegate attending an AYIMUN conference
2017 and provides insight into the AYIMUN Rules of Procedure

A. GENERAL RULES
1. SCOPE
These Rules of These Rules of Procedure are used in all councils of AYIMUN 2017
except Press Corps. No other rules of procedure are applicable. If the director
provides alternate rules based on the nature of the committee, those rules will
always take precedence in the event of a conflict.

2. LANGUAGE
English shall be the official working language of the session. The speeches,
statements, motions, and points shall be made solely in English, while no other
language shall be allowed during the sessions.

3. DRESS CODE

Formal business attire is the official dress code for all sessions, except city tour. No
jeans, no sandals, sneakers, t-shirts, and/or shorts are permitted to be worn during the
conference. Formal attire for men includes suit or blazer, neat shirt, trousers, and
formal shoes; ties are optional. Formal attire for ladies includes suit or blazer, formal
dress or neat shirt and formal skirt, and formal shoes. The Chair has the authority to
take further measures in the event of delegate wearing inappropriate attire.

4. DELEGATION AND DELEGATE

a. Each Member State will be represented by one or two delegates and will
only be granted one vote in each council.
b. Delegates are expected to have carefully read these rules of procedure, and
to have thoroughly prepared for every session.
c. Placards and delegates’ identity cards are subject to the recognition by the
Secretariat during the Committee Session.

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 d. In order to receive a certificate confirming their participation at the
conference, each delegate must attend at least 80% of all sessions;
including city tour.
e. Delegates must always refer to themselves in the third person by the name of
the State or Organization they are representing, or with the first person
plural. For example: “We believe..”, “Germany believes…”, “The Delegate of
Germany believes…”, but not “I believe”.

5. COURTESY
Delegates should show courtesy and respect to the Secretary General, Board of Dais,
committee staff, advisors and fellow delegates.

6. CREDENTIALS

The credentials of the Secretariat and delegates have been accepted prior to the
opening of the conference. Actions relating to the alteration of rights or credentials of
any member may only be initiated at the consent of the Secretary General.

7. PARTICIPANTS
It is obligatory for all delegates to participate in all delegates to participate in all
consecutive committee sessions, cultural night, and diplomatic dinner held by the
committee staff. Delegates who are not being respectful to the whole agenda during
the conference will not be entitled for acknowledgement and will not be eligible for
the award given.

8. SECRETARIAT AND SECRETARY GENERAL

The Secretariat comprises of the Secretary General and Under Secretary General. The
Secretariat will direct the staff required by all the committees. The Secretariat may at
any time make written or oral statements to the committee.

9. USE OF ELECTRONIC DEVICES AND NOTES

a. It is expected that all delegates bring an electronic device to AYIMUN 2017.
b. All working papers and draft resolutions must be word-processed, and the
director may request amendments be word-processed at their discretion.
c. The usage of electronic devices during moderated caucus or at the General
Speakers’ List may be prohibited at the discretion of the director.

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 d. Delegates should not talk unless recognized by the director or in an un-
moderated caucus. Delegates are welcome to communicate during sessions
by passing notes, so long as this does not become disruptive.
10. BOARD OF DAIS
a. In the exercise of their functions stated hereafter, the chairs are subject to
these rules and are responsible to the Secretary-General.
b. The Chairs entertain equal authority in front of the Assembly and their
cooperation is governed by internal rules applicable to staff members, as
defined by the secretariat
c. The Chair (any reference to the “Chair” hereafter includes both staff
members) will have complete control of the proceedings at any formal
meeting and ensure the adherence to these rules. In particular, the Chair
will declare the opening and closing of each meeting, direct discussion,
accord the right to speak, put questions, announce decisions, and rule on
points of order. The Chair may also propose the adoption of any procedural
motion to which there is no significant objection. In case of disruptive or
dilatory behavior of any delegates, the Chair reserves the right to take
appropriate measures. The Chair may direct discussion to a limited extent at
their discretion, but the expectation is that the debate will be led by the
delegates and not the Chair.
d. In case of a procedural issue not covered by these rules, the Chair will make
a decision that is considered compliant with the spirit of these rules. In this
event, the chair will announce to the council the use of this rule. Decision
taken by the Chair under this rule can be subject to appeal.
e. A delegate may immediately appeal any decision of the Chair by raising a
motion, with the exception of those matters that are explicitly stated to be
un-appealable within these rules. The Chair may speak briefly in defense of
the ruling. The appeal will then be put to a vote, and the decision of the
Chair will stand unless overruled by a two-thirds majority of those members
present. This is a procedural vote, and thus all members present must vote.
f. One of the Chair’s duties is to moderate speaking time, and as such they will
gavel during speeches to indicate remaining time, and the elapse of
speaking time. The Chair will indicate at the start of the conference at what
interval they will gavel, and Delegates who are confused should raise a
point of Parliamentary Inquiry.

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11. QUORUM
The director may declare to open a committee session when at least one-quarter of
the members of the council are present. A member of the council is a
representative who is officially registered in that council. The presence of a
majority of the members will be required for a vote on any resolution. A roll call is
never required to determine the presence of a quorum.
12. ROLL CALL
a. Roll call will be conducted at the beginning of each session by the Chair in
alphabetical order. Delegates shall establish their presence in the
committee in either of the two following manners:
 Present and voting: should vote “in favor / yes” or “against /
no” in substantive matter, without any possibility to pass or
abstain.
 Present: shall vote “in favor / yes”, “against / no”, abstain and
pass on substantive matter.
b. After roll call, The Chair will announce simple and two-thirds majority, as
well as the minimum sponsors of Draft Resolution submission and
amendment.
c. Delegates who arrive during or after the roll call are required to send notes
to the Chair stating whether they are “present” or “present and voting”.

B. DEBATE
 Minute of Silence
An opportunity for prayer or meditation at the very beginning and at the very end
of each session. Any delegate may move for a minute of silence before the first roll
call takes place or immediately after the debate has been adjourned.
 Agenda Setting
A process of deciding which topics will be discussed first. To start agenda setting
process, a delegate should raise a motion to set the agenda. Then, the Chair will
invite two speakers in favor and two speakers against to speak for one minute each,
and proceed to the voting procedure. It requires simple majority to decide which
topic shall be discussed first.

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  General Speakers’ List
After the topic has been decided, the council will proceed to general speakers’ list.
Delegates may speak generally on the topic area being considered. The Chair will
invite those delegates who want to be put on the list. The default speaking time for
each speaker is one minute thirty seconds.
If there is still time remaining, delegates are able to yield their remaining time in
one of the three following ways:
i. Yield to another delegate
The remaining time will be yielded to the delegate designated by the Speaker,
and the designated delegate is free to accept the yield or no. If the delegate
does not accept, the time is automatically yielded back to the Chair.
ii. Yield to questions
When the time is yielded to questions, the Chair will recognize other delegates
who will then ask their questions about the speech. The speaker is not
obliged to answer the questions directed at them.
iii. Yield to the Chair
If the remaining time is yielded back to the Chair, the debate will continue with
the next speaker on the list.

 Absence
Delegates who are absent from the council when recognized by the DAIS forfeit
their time. The moderator shall continue with the debate.

 Motions
Motions are proposed by delegates to drive the debate, such as proposing specific
topics to be discussed by the council. Motions and points shall be raised when the
floor is declared open by the Chair. The motion will require simple majority to pass.
There are several motions that are being used, such as:
d. Motion to set the agenda: to decide which topic area will be discussed first
e. Motion for an unmoderated caucus
f. Motion to extend the previous moderated caucus / unmoderated caucus
g. Motion to close / table the debate: to stop the ongoing substantive debate.
If this is passed by the council through two-thirds majority, the council need
to reset the agenda.

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 h. Motion to suspend the meeting: to halt all council activities until the next
scheduled meeting.
i. Motion to adjourn the meeting: to end all council activities, will be in order
immediately before the official ending of the conference.

 Points
The following points are in order when the floor is open:
i. Point of Personal Privilege: used when a delegate experiences personal
discomfort that hinders their ability to participate in the conference, such as
temperature of the room, distractions during committee session, and many
more.
ii. Point of Parliamentary Inquiry: used when a delegate has a question about
something that is not clearly understood in the committee session.
iii. Point of Order: used when a delegate believes that there was a mistake
made regarding the rules of procedures

 Moderated Caucus
Moderated Caucus begins with motion raised by delegates, by mentioning the
specific topic that will be discussed, total time to discuss it, and each speaker’s
speaking time. If the motion has been declared passed through a simple majority,
The Chair will invite delegates who wish to speak after the delegate who proposed
the motion. The delegates will conduct speeches based on that motion. Moving
around the room, cross-talking or having conversation with other delegates during
moderated caucus is prohibited.

 Unmoderated Caucus
Unmoderated Caucus also begins with a motion raised by the delegate to conduct
an unmoderated caucus with specific total time. Raising a motion to conduct an
unmoderated caucus does not require any specific issue to be discussed. This
unmoderated caucus facilitates delegates to deliberate their ideas and interests
through delegate-to-delegate conversational approach. This is also the right time
for delegates to find allies, form blocs, as well as composing working papers and
draft resolutions regarding the topics.

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 Consultation of the Whole
Delegates may motion for an informal consultation of the entire council in which
the rules of parliamentary procedure are suspended and goes without the council
members moderate the ensuing discussion. It is similar to Unmoderated Caucus and
is entertained at the discretion of the DAIS. The delegate making the motion must
specify the time limit and a topic of the discussion for the consultation of the
whole, not exceeding fifteen minutes. The motion will be put into a vote and
requires simple majority to pass. During the execution of this motion, delegates
will be expected to remain in their seats and be respectful of speakers at all times.
The moderation will be carried out by the council’s delegates. The DAIS will only
permit three consultation of the whole throughout the whole conference and can
only be extended for a maximum of five minutes under the discretion of the DAIS.
The decision is not subject to appeal.

 Closure of Debate
Delegates are encouraged to move to the closure of the debate after debating on
the introduction of the draft resolution, introduction of an amendment, and to close
the whole debate on the council. A simple majority vote us required for this motion
to pass when closing the debate on the introduction of draft resolutions and
amendments. However, when the closure of the whole debate is moved, the
directors will recognize two speakers against the motion. Closure of the whole
debate requires the support of two-third of the council. If the council is in favor
closing of the whole debate, the moderator will close the whole debate and move
the council to immediate substantive voting procedure on draft resolutions.

 Suspension and Adjournment of the Meeting

Whenever the floor is open, a delegate may move for the suspension of the
meeting (postponing all committee functions for break time of the conference) or
for the adjournment of the meeting (adjourning all committee functions until the
next meeting and can only be done at the end of the last session). The moderator
may rule such motions out of order. These decisions are not subject to appeal.
When in order, these motions are not debatable and will be immediately put to a
vote barring any motions taking precedence and they require a majority to pass. A
motion to adjourn the meeting will only be put in order under the Board of DAIS’

12
 discretion and recognition of the Under-Secretary General of Conference. A motion
to adjourn the meeting is only in order for the last committee session.

C. SPEECHES
1. Speeches
The delegates will be able to deliver their speeches after having previously
obtained the permission of the Chair. The maximum time of speeches varies,
based on the motion proposed by other delegates. The time limit for
speeches is always subject to the Chair’s approval. In delivering the
speeches, each delegate is required to refer to themselves in the third
person by the name of the State or Organization they are representing. If a
delegate exceeds the permitted time, the chairperson may call the speaker
to order.
2. Right of Reply
A delegate whose national integrity has been compromised by another
delegate may request a right of reply to the speaker after his/her time has
elapsed. The chair’s decision regarding a right of reply may not be appealed.
If granted, the delegate receiving the right of reply may speak for maximum
one minute.

D. RELATED DOCUMENTS
1. Working Paper
Working Paper is used by Delegates to present their ideas and information
regarding the topic that has been discussed previously. This Working Paper
does not have any format, and there is no maximum number of working
papers. A working paper can be submitted by individual delegate or by a
bloc.
The Chair will open submission for Working Papers and declare the time
limit for submission of the Working Paper and the method to submit it.
In case when there are more than one working papers, the numberings will
be under the decision of The Chair. After working papers have been
received by The Chair, delegates can discuss the Working Paper by raising a

13
 moderated caucus to discuss the Working Paper with the number that has
been decided by the Chair.

2. Draft Resolution
Draft Resolution contain solutions and contents to address the issue being
debated, which also has to answer the Question a Resolution Must Answer
(QARMAs) written in the Study Guide. Draft Resolution has rigid formats,
such as the sponsors, signatories, as well as perambulatory and operative
clauses. A draft resolution should be sponsored by maximum four persons,
and signed by at least ten percent of the council, before it can be
entertained. The sponsors of one draft resolution can’t be sponsors or
signatories of another draft resolution, but the signatories of one draft
resolution can be signatories of another draft resolution.
The Chair will determine the time limit for the submission of draft
resolution, the method to submit it, and the maximum amount of draft
resolutions recognized by the Chair. If there are more than one draft
resolutions, the numberings of draft resolution will be under the decision of
the Chair.
After the Chair recognizes draft resolutions, the sponsors of draft
resolutions can introduce their draft resolutions by raising a motion. In
order for the motion to be passed, it will need simple majority. The Chair
will then invite the representatives from each bloc to introduce their Draft
Resolution. The maximum representatives from each bloc are under the
decision of the Chair. After that, The Chair will open question and answer
session so that other delegates in the council can ask questions regarding
the draft resolution being presented. The maximum time limit for
presentation of draft resolution will be determined by the Chair.
A draft resolution may not be withdrawn from the floor. If delegates wish to
merge two draft resolutions, or substantially amend a single draft
resolution, they should submit their work as a new draft resolution.

3. Division of The Question

After the debate on a draft resolution has been closed, a delegate may motion
to vote on a set of operative clauses separately. The moderator will then take

14
 all further motions to divide and arrange the question from most severe to
least severe. If there is an objection to the division of the question, the
motion will be debated by two speakers for and two speakers against. A
simple majority is required to pass. If it passes, the draft resolution shall be
divided accordingly, and a separate vote will be taken on each divided part to
determine whether it is in the final draft. Parts of the substantive proposals
that have passed voting procedure will be recombined into the final
resolution and be put to a substantive vote as a whole. If all parts of the
operative clauses of the proposal are rejected, the following resolution will
be considered as rejected as a whole.

4. Clarification Points on Resolutions

At the moderator’s discretion, he or she may recognize a delegate or group of
delegates rising to answer clarification points on an introduced draft
resolution, or the moderator may answer these points him or herself. These
points are non-substantive and typically refer to typographical errors or
mistakes in the punctuation and spelling of the document in question. The
moderator’s decision on this matter is not subject to appeal. Any substantive
points will be ruled out of order during this period, and the director may end
this ―clarification question-answer period‖ for any reason, including time
constraints. Motions to suspend the rules for substantive points on a
resolution may be entertained by the director.

5. Closing the Introduction of the Draft Resolutions

A motion to close debate will be in order after the committee has heard the
clarification points on resolutions. A voting procedure will then be in order
and a simple majority vote will be used to pass the motion. Once the
introduction of the draft resolution has been closed, the committee will
proceed with the debate.

6. Amendment of Draft Resolution

Amendment of Draft Resolution should have the approval of the Chair and
be signed by at least one-fifth of the delegates in each committee.
Amendments are numbered in the order on the eventual size of the
committee.

15
 To introduce an amendment, delegate should propose a motion which
requires simple majority to pass. The time limit and procedure on the
introduction are the same as the draft resolution.
The committee will move to an immediate substantive vote on whether to
adopt the amendment. If the vote receives the simple majority required, the
amendment will be considered part of the draft resolution.

E. VOTING PROCEDURE
a. Procedural Voting
All voting is considered procedural with the exception of voting on draft
resolutions. Delegates must vote on all procedural motions, and no
abstentions are allowed. A motion that requires a simple majority needs
more affirmative than negative votes to pass. A motion that requires a two-
third majority vote to pass requires exactly or more than two-thirds of the
delegates to be affirmative. If the required number of speakers for or
against a motion is failed to be reached, the motion will automatically pass
or fail.
b. Substantive Voting
Substantive Voting is conducted on the voting of draft resolutions and
voting on amendments. For substantive voting, each country shall have one
vote. Substantive vote for the voting on amendments will be conducted
immediately after the motion to close the debate has passed with simple
majority vote. The voting is obliged to be conducted with all delegates’
participations. Once the vote reaches the simple majority vote, the
amendment is applied to the draft resolution. Substantive voting for the
voting on draft resolutions will be conducted by the rule of roll call. During
substantive voting of a draft resolution or amendment, the council will
secure the chamber. All delegates, Board of DAIS, and Pages are not allowed
to exit the conference room for any reason until after the substantive voting
has ended.
c. Reordering Draft Resolutions
After the closure of the debate, a motion to change the order of voting on
draft resolutions currently on the floor will be in order. There will be no
debate in this motion, and it will require a simple majority to pass. The

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 reordering proposals will be voted on in the other that they were received.
If the order is concluded, then the floor continues immediately with roll call
vote.
d. Roll Call Vote
Roll Call Vote is conducted to decide which draft resolution will be adopted
by the council as a resolution. The Chair will call countries based on
alphabetical order, and the delegates who are “present and voting” should
vote “Yes”, “No”, “Yes With Rights”, “No with Rights”, but no abstain. The
delegates who are “present” may vote “Yes”, “No”, “Yes with rights”, “No
with rights”, and “Abstain”.
All delegates who request the right of explanation will be granted time to
explain their votes, not to exceed thirty seconds, after the announcement of
the voting result.
e. Voting by Acclamation
The Chair has the authority to ask the delegates if they want to vote by
acclamation. Delegates can raise a motion to vote by acclamation and The
Chair will ask if there is any objection. If committee members have no
objections, then the motion will automatically be adopted without going
into voting procedure. A single objection to voting by acclamation means
that the committee will go into normal voting procedure.

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 GUIDE TO MAKE A PAPER

A. Position Paper
Position Papers are short documents prepared by delegates who explain the
represented country’s history, stance, and intentions with regards to the topic to be
discussed. Usually not more than a page in length, position papers should be succinct
and clear – chairs use them to get a feel of their committee before the conference
begins and may shape debate based on the strengths and weaknesses of submitted
papers.
a. Forms and formats
 Background and history of the topic
 What is the story behind the topic being discussed?
Has the UN ever tackled this topic before, and if so
what was done and how have those actions affected
the current situation?

b. Country’s stances upon the topic

 Is your country for or against the topic at hand?
Research past policies or action that was taken by
your country in order to see whether your country has
had any involvement in the matter being discussed.
 If your country has had no involvement in the topic,
have they been involved in any similar situation or
activities? You may extrapolate your country’s stance
on an issue by seeing how they have behaved in
similar situations.
 Your country intention during the conference
What proposed solutions do you have for the topic
being discussed? What results does your country
expect by the end of the conference?
All position papers should state clearly the delegate’s
name, country, and committee, and submit to the
email based on the study guide of each council.

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 SAMPLE OF POSITION PAPER

Committee : World Health Organization (WHO)

Country : Argentina

Topic : Contemplating Castration Punishment for

The lack of accountability of sexual offenders and the fear of being rejected by
community hampers the victims of sex crimes, especially children and women, to report
their cases to the authorities. In Mexico, 44 percent of Mexican women will experience
some form of sexual violence during their lifetime, and yet, 91 percent of these crimes
go unreported. the number of sex crimes are also increasing due to the lack of law
enforcement, particularly in holding sex crimes perpetrators accountable. In India,
Mathura, a 16-year-old girl was raped by two policemen inside a police station, but
then, the courts set free the accused, blaming Mathura for not raising an alarm and not
injured. Justice for the victims of sex crimes are at risk, leaving other people more
vulnerable to sex crimes. Thus, eradication of sex crimes should not only be focused on
incarceration and other law enforcement measures, but also by involving continuous
protection and assistance for the victims as well as medical measures, such as chemical
castration for the perpetrators.

In Argentina, Penal Code recognizes various types of sexual abuse and its impact, thus,
jail punishment varies from 6 months until 15 years. Beside strong jail punishment for
the perpetrators, Argentina also involves the medical measures for convicted people. In
2010, Argentina’s Mendoza province authorized voluntary chemical castration treatment
for rapists in return of reduced sentences. In order to give women free-access to report
to the authorities regarding sexual violence, Argentina through National Association of
Adult Survivors of Child Abuse (NAASCA) provide several helplines, information and
advice line, emergency line, and women shelter in 28 areas across Argentina. In
international scale, WHO has recognized the urgency of sexual violence and abuse,
without paying attention to the urgency of medical approach to eradicating the number
of sexual violence, such as castration. Even though in many countries castrations have
been being used as the method of punishment for sexual offender, WHO hasn’t fully
addressed castrations as a complementary way to significantly reduce recidivism rates
in certain male offenders. WHO also hasn’t addressed the urgency of medical assistance

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 towards the victims of sexual violence which will make other victims hesitate to report
to the authorities

Understanding the issue of affectivity of chemical castration for convicted perpetrators,

Argentina proposes 3 main solutions, which are:

1. Establishing Special Division of Medical Measures against Sexual Violence, as a

division that will reduce the ineffectively of castrations practice that have been
happening in various countries. This division be responsible in creating special
procedures of conducting castrations to ensure its safety measures, doing
research and development regarding castrations for sexual criminals, equipping
national and domestic law enforcers on how to integrate such punishments in
their legislations or verdicts, as well as equipping medical personnel such as
doctors in conducting castrations for convicted people. Thus, it will increase the
affectivity of castrations for sexual offenders.
2. Enhancing integration between courts and medical authorities in punishing the
perpetrators of sex crimes, by standardization of chemical castration methods
through balancing castration with gradual jail punishment in various countries.
This integration will address the failure of penal system to achieve deterrence
effects for the perpetrators which is mostly caused by the lack of measurement
and balance between jail punishment and castration. This integration will be
monitored frequently by the regional office of WHO in each region, also by the
Special Division of Medical Measures against Sexual Violence, that will review and
give recommendations towards the implementation of this integration.
3. Strengthening partnerships with various related UN bodies, such as the United
Nations Human Rights Council (UNHRC) to monitor the implementation of
integrating chemical castration as a punishment for convicted sexual criminals.

SAMPLE OF WORKING PAPER

The purpose of the working paper is to clearly communicate the interests of one or more
countries. Please note that there is no set format for working papers; the below is just one
example of a possible working paper. To facilitate the photocopying and delivery, working
papers should include the name and topic of the committee. After receiving the approval
of the Director, working papers may be copied and distributed to the committee.

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Committee: UN Commission on Trade and Development
Topic: Generalized System of Preferences
Signatories: Algeria, United States, Colombia, United Kingdom, South Africa, Portugal,
Republic of Korea, and Spain

The authors of this working paper believe that a GSP should be set up so that Least-
Developed Countries (LDCs) receive preferential treatment from Developed Countries
(DCs). To that end we propose:

1. Each DC reduces its tariffs to the lowest level possible. This level will be
determined by the below created subcommittee.
2. Bilateral trade agreements should be pursued for further reductions in tariffs.
3. Trade preferences should be granted in the following areas:
a. Agriculture
b. Manufactures
c. Semi-manufactures
d. Raw materials
4. Decisions on giving nations preference in product coverage should be made in
consultation with the affected LDC. Annual re-evaluation of coverage shall take
place with the LDC with dispute going to the below-created subcommittee.
5. A subcommittee of UNCTAD should be created with equal membership of
developed and developing countries. This subcommittee would have the following
powers:
a. To mediate disputes between preference givers and receivers
b. Make recommendations which all countries should follow
c. Serve as a forum for airing grievances relating to the GSP
d. Report regularly to the Secretary-General
6. Membership should be as follows:
a. Five permanent nations from the DCs
b. Five permanent nations from the LDCs
c. Ten members elected annually by UNCTAD

The voting rights will have to be worked out, but the UN format for subcommittees seems
best. Of course, we are amenable to change.

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 SAMPLE OF DRAFT RESOLUTION

Council : UNHCR

Topic : The Implementation of Quota Distribution in Order to Protect Refugees

Right

Signatories : Qatar, Kuwait, USA, UK, Australia, Greece, Malaysia

The Human Rights Council,

Fully aware that Refugees are the future generations,

Bearing in mind all refugees in the world have the right to life, survival, and development,
Bearing in mind the rules of International Humanitarian Law applicable to refugees in
armed conflicts, the Convention of the Rights of the Refugees, the Optional
Protocol to The Convention on The Rights of The Refugees on The Involvement of
Refugees in Armed Conflict and The Paris Commitments,
Affirming the importance of cooperation among states and also non-governmental
organizations as well as inter-governmental organizations,
Deeply disturbed bythe ongoing practice of grave abuses towards refugees and the
destructive effects towards the refugees,
Firmly determined to end the violations against the rights of the refugees
Having considered the different in the political background of the country members on
accepting the refugees,
Realizing the different capability of the country members in economic side as one of the
major way for helping refugees,
Declaring the guided by the purposes, principles and provisions of the Charter of the
United Nations Chapter 4 - Article 13 to promote an international cooperation in the
economic, social, cultural, educational, and health fields, and assisting in the
realization of human rights and fundamental freedoms for all without distinction as
to race, sex, language, or religion,

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United Nations High Commisioner for Refugees
1. Recognizes the refugees right based on what they need (1) when they left their
original state (2) their trip to reach their country destination (3) their lives inside
the hosting countries (4) when they are able to come back to their own nationalities
2. Determines the basic fundamental of refugees rights, last but not least:
a. Rights to travel
b. Rights to gain asylum and resettlement by states
c. Rights to gain protection and security
d. Restriction of onward movement
3. Qualificates the countries that could be classified as donors (developed countries)
and recipients (developing countries) in the following ways:
a. Developed country, a highly developed economy and advanced
technological infrastructure relative to other less industrialized nations.
b. Developing Country is a nation with a less developed industrial base and a
low Human Development Index (HDI) relative to other countries.
Developed and developing countries could be evaluated through:
1. Gross Domestic Product (GDP)
2. Gross National Product (GNP)
3. The per capita income
4. Level of industrialization
5. Amount of infrastructure
6. General standard living
4. Considers how many refugees are given by some country state for example:
a. Syria 4.2 million lives of refugees
b. Afghanistan 2.6 million lives of refugees
c. Somalia 1.1 million lives of refugees
5. Considers how many hosting countries (developing countries) are able base on
some mayor factors:
a. The population size of a country (40%)
b. It’s GDP (40%)
c. Unemployment rate (10%)
d. The number of spontaneous asylum applications and resettled refugees per
million inhabitants between 2010 and 2015 (10%)

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6. Confirms the funds by donors country to the refugees are based on the economic
status of donors country, minimal 10% of country’s economic for the recipient
countries,
7. Confirms the money that a recipient countries need from developed country, based
on the category in the followings:
a. Total refugees, the number of refugees that recipient country could accept
b. Economic, the economic status from a recipient country and the amount of
funds for providing place for refugee per head
8. Encourages the implementation of refugees distribution in the developing country
based on several standards and circumstances in a hosting countries:
a. Geographically, considers the capacity and area to accept the refugees
b. Total GDP, reflects the absolute wealth of a country and is thus indicative
for the capacity of an economy to absorb and integrate refugees,
c. Number of spontaneous asylum applications, considers the number of
applicants and the number of resettled refugees per 2 million inhabitants
over the period 2010-2014
d. Unemployment rate, reflects the capacity of the job opportunities to
integrate refugees and uphold their right to get the job
9. Recommends UN to do three main mechanisms as a way to distribute the refugees
in the housing country through following ways,
a. Security, by United Nations Department of Safety cooperation with Security
and The Refugee Agency in the following ways:
- Pre-screening by Resettlement Support Center (RSC) staff
- On-site interview by CIS Refugee Corps (Circuit Rides)
- Security clearance and fingerprinting,
b. Placement, by state department (bureau for population refugees and
migration) of members country cooperation with UNHCR in the following
ways:
- Placement allocation through 9 national voluntary agencies
- Cultural orientation and departure processing
- Initial Reception Placement
c. Transition, by department of health and human services (office of refugee
resettlement) in the following ways:
- Interim cash and medical assistance
- Employment services, ESL, medical screening, recertification

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 - Specialized programs: Micro-Enterprise Development IDA, survivors of
torture
10. Recalls the three levels of government responsibility for every right, which are to
respect, protect, and fulfill the rights.
11. Encourages member states government to pay serious attention to the serve the
rights of refugees from any countries without looking from their races, religions,
and nationalities
12. Encourages and recommends legislation to strengthen institutional and legal
protections for refugees
13. Recommends General Assembly to form voluntary organization that incentivize by
UNHCR which mostly consist of refugees people to involve on several issue such
as;
a. Cultural activities to blend refugees and local people
b. Refugees events
c. Origin societies
14. Encourages cooperation between UNHCR and International Organization of
Migrants (IOM) to act any humanitarian actions such as:
a. IOM as a voluntary aids, in mobilization taking healthcare of the refugees
- Providing transit camps as the basic services in a varieties of areas
including healthcare, and education
- Guide the refugees to the safety road and ensure the mobilization by
land, sea, and water
15. Confirms to rebuild an integrated and systematical framework for action that will
prevent country to buy quotas from other countries to avoid accepting refugees.
a. Recommend UNHCR to ensure there is no any transactions of quota system
by placing supervisor in country with quota problems
b. Performing annual calculations for refugees data base
16. Strongly encourages United Nations General Assembly as an option if a country is
refusing to resettle refugees
17. Suggests the refugees who have skills to work and contribute in the hosting country
as a feedback and benefit for developing countries
18. Confirms the benefits of developing countries from accepting the refugees:
a. Economic (Investment in human resources and funds)
b. Infrastructure (Building education, health, security, and transportation
services)

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 19. Recommends that UNHCR implementations of punishment for these cases:
a. Donor countries when the donor countries are no longer responsibility of
the refugees and UNHCR as example adding the number of percentages as a
fine,
b. Recipient countries when the funds are miss-using and not be used as
sources to help the refugees,
20. Recommends the collaboration between UNHCR, The Governments and the origin
society to accept refugees and uphold their right through:
a. Cooperate in the process of understanding between governments in their
origin country with the societies about the condition of the refugees,
b. Stop the media who gives any hatred action towards refugees,
c. Encourage the refugees to be opened to the government in the cases of
right abuses

RESOLUTION FORMATTING GUIDELINES

Heading

The title should be centered, in capital letters, above the body of the draft resolution. The
next two lines should list the name of the committee and the title of the topic, left-aligned.
Note that no authors should be listed, as there are no sponsors of draft resolutions at
AYIMUN 2017. Do note, however, that draft resolutions require the approval of the
Director and Signatories should be listed in alphabetical order at the top of the first page
of the draft resolution.

Body

The body of a resolution is written in the format of a long sentence, with the following
rules:

All other committees should use their own names in the introductory line. The rest
of the resolution is composed of two sets of clauses.

The first set consists of preambulatory clauses, which describe the problem being
addressed, recall past actions taken, explain the purpose of the resolution, and offer

26
support for the operative clauses that follow. Each clause in the preamble begins with an
italicized (or underlined, if handwritten) word or phrase and ends with a comma.

The second set consists of operative clauses, which are numbered and state the
action(s) to be taken by the body. These clauses all begin with present tense active verbs,
which are generally stronger words than those used to begin preambulatory clauses. These
verbs are underlined. All operative clauses, except the last, which ends with a period, are
followed by semi-colons.

Perambulatory Phrases

Affirming Emphasizing Keeping in mind

Alarmed by Expecting Noting further
Approving Expressing its appreciation Noting with approval
Aware of Expressing its satisfaction Noting with deep concern
Bearing in mind Fulfilling Noting with regret
Believing Fully alarmed Noting with satisfaction
Cognizant of Fully aware Observing
Confident Fully believing Reaffirming
Contemplating Realizing
Guided by
Convinced Recalling
Having adopted
Declaring Recognizing
Having considered
Deeply concerned Referring
Having considered further
Deeply conscious Seeking
Having devoted attention
Deeply convinced Taking into account
Having examined
Deeply disturbed Taking note
Having heard
Deeply regretting Viewing with appreciation
Having received
Desiring Welcoming
Having studied

Operative Clause
Affirms Emphasizes Recommends
Accepts Encourages Regrets
Approves Endorses Reminds
Authorizes Expresses its appreciation Requests
Calls for Expresses its hope Resolves
Calls upon Further invites Solemnly affirms
Condemns (SC only) Further proclaims Strongly condemns
Confirms Further recommends Supports
Congratulates Further reminds Takes note of
Considers Further requests Trusts
Declares accordingly Further resolves Urges
Demands (SC only) Has resolved Welcomes
Deplores Notes
Designates Proclaims
Draws attention Reaffirms

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 END NOTE

All content of this Rules of Procedures is derived and adopted from London International
Model United Nations (LIMUN), The European International Model United Nations (TEIMUN),
Harvard Model United Nations (HMUN), New York Model United Nations (NYMUN), Nanyang
Technological University Model United Nations (NTUMUN), JAVA Model United Nations
(JAVAMUN), President Model United Nations (PresMUN), and Singapore Model United
Nations (SMUN)

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