Supplier Scheduling With ASCP

- Abhai Tripathi
abhai.tripathi@us.fujitsu.com
937-489-0272

Fujitsu America
Agenda

■ Why Oracle Supplier Scheduling

■ Planning Flow
■ Oracle Setups required
■ Managing Lead Times
■ Supplier Scheduling Integration With ASCP
■ Planning Constraints
■ Supplier Communication
■ Q&A

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Why Oracle Supplier Scheduling

In a Consumer Goods industry with a large database of suppliers

and purchased items, it is extremely important to have the

correct material at the right time for the right demand. To manage

the supplier lead time effectively and have the material “just in

time” is the key to effective planning. Supplier scheduling has

been around longer than more sophisticated Oracle tools, but

with the right approach, it can be a very effective tool

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Why Oracle Supplier Scheduling
➢Create planning and shipping schedules that communicate forecast
and shipping information to suppliers
➢Convey long-range requirement forecasts and firm requirements that
are commitments to fund investment in raw materials and processing
for projected requirements
➢Communicate detailed view of expected delivery - unimplemented
ASCP planned orders, approved requisitions, and approved supply
agreement releases for specific suppliers, supplier/site combinations,
items, and ship-to organizations
➢Include orders in the schedule only if their due dates fall within the
schedule horizon
➢Build a schedule in a bucket pattern of days, weeks, months, and
quarters that will best communicate the orders
➢Maintain capacity of individual suppliers to supply specific items
➢Split sourcing and ranking information which first attempts to
source the planned orders with the primary sources and alternative
sources as per the priority

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Planning Flow

Production Activity &

Control Materials Requirements
Scheduling/ sequencing/ Planning –
routing Short range (days- weeks)
Frequency – daily/ weekly Master Production Schedule –
Need requirements by Medium range (3-6 mths)
date for production & Frequency – Monthly/ quarterly
procurement. Fixed for short term, variable over longer term
Amounts & Dates for specific end products

PAC
Aggregate Production Planning –
Level of detail

Medium range (3-6 mths)

MRP Frequency – Monthly/ quarterly
Planning at product group levels
Capacity requirements planning
MPS
Sales & Operations Planning
–
APP Long range (>12 mths)
Frequency – Yearly?
Product & market planning
Business Forecasting
SOP Long term decisions –
capacity additions/ new
Planning facilities/ etc.
Horizon
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Planning Flow

Supply Agreements ASLs

Schedule Options
Sourcing Rules

Data
ASC
Collecti
P on
Oracle Master / Txn Data
Schedulers WB
Approved Reqs / Rels Plan Run Data Collection

Demand Forecast
Build, Confirm and Send Schedules

Dock
Ship

Vendor Ships
iSupplier Portal
Dock
Receive Goods
Ship
Manufacturing
Vendor 1 Vendor 2 Vendor Ships Dock Plant

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Oracle Setups required

M1 M1
M2 M2

ADS
collections

M1
M1
M2 M2

ODS Release

Planning

PDS

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Oracle Setups required

➢ Define items and set planning attributes (Time fences,

lead times, Order Modifiers)
➢ Define Calendars & Shifts (Supplier Calendars)
➢ Define Routings and Set Capacities
➢ Define Bill of Materials
➢ Define Sourcing rules and Assignment sets
➢ Setup suppliers
➢ Safety Stocks
➢ Define Approved Supplier List – By items / categories
➢ Define Forecast, Forecast sets, Demand classes
➢ Define Demand Schedules
➢ Define profile options : MRP / MSC / MSO

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Oracle Setups required – Order Modifiers

Fixed Days Supply

■ The planning process suggests planned order quantities that cover
net requirements for the period defined by this value.
Fixed Order Quantity
■ The planning process suggests planned order with an order quantity
that is equal to the fixed order quantity.
Fixed Lot Multiplier
■ The planning process suggests planned order with an order quantity
that is a multiple of the fixed lot size multiplier quantity.
Minimum order Quantity
■ The planning process suggests planned order with an order quantity
that is at least equal to or greater than minimum order quantity.
Maximum Order Quantity
■ The planning process suggests planned order with an order quantity
that is at the most equal to or less than maximum order quantity.

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Oracle Setups required – Order Modifiers

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Oracle Setups required – Time Fences

Time Fences

Planning Time Fence: A planning time fence of x days freezes planned orders in the interval [plan start
date, plan start date + x]. This eliminates near-term disruptions to the manufacturing schedule. If plan
start date is non-working day, it takes the next working day. The planning engine does not create
planned orders earlier than Planning Time Fence date. It schedules planned orders as follows
depending on supply type:
● Make supplies: Start Date of the first operation’s first resource on or after Planning Time Fence
Date.
● Purchased supplies: Dock Date on or after Planning Time Fence Date
● Transfer supplies: Start Date at the receiving organization on or after Planning Time Fence Date.

Demand Time Fence: Select an option to determine a point in time inside which the planning process
ignores forecast demand and considers only sales order demand when calculating gross requirements.
This reduces the risk of carrying excess inventory

Release Time Fence: A release time fence of x days automatically firms and releases to the execution
system planned orders in the time interval [plan start date, plan start date + x]. Subsequent planning
runs then treat these planned orders as scheduled receipts, not subject to manipulation via order
modifiers. This reduces planning nervousness. If plan start date is non-working day, it takes the next
working day.

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Oracle Setups required – Time Fences

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Oracle Setups required – Safety Stocks

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Oracle Setups required – Safety Stocks

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Managing Lead Times

Lead Times
Preprocessing: The time required to place a purchase order or create a discrete job or schedule. This is
also known as the paperwork or planning time

Processing: The time required for a supplier or your transfer from facility to deliver an item to your
receiving dock or for you to manufacture an item. For make items, this is also known as manufacturing
lead time. For buy and transfer items, it includes in-transit time to your facility.

Post processing: The time required to receive a buy or transfer item from the receiving dock to inventory.

Fixed: The time required to complete the tasks to make an assembly that are independent of order
quantity, for example, setup, fixed run time, or teardown times.

Variable: The time required to complete the tasks to make an assembly that depend on order quantity, for
example, run time. Oracle Bills of Material concurrent processes calculate this time.

Lead Time Lot Size: The typical quantity of the item that you buy, make or transfer. The default value is
item attribute Standard Lot Size (set by Oracle Cost Management). Oracle Bills of Material concurrent
process Calculate Manufacturing Lead Time uses this value to compute Processing.

Cumulative Manufacturing: For make items, the time required to make the item if you have all of the buy
items in inventory and have to make all subassemblies and the item itself.

Cumulative Total: For make items, the time required to make the item if you have to purchase all of the
buy items, make all subassemblies, and make the item itself.

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Managing Lead Times

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Managing Lead Times

(Suggested) due date

■ Due date for Supply = Dock date + Post Processing lead time
(Suggested) Dock date
■ Dock date = Ship date + In transit Lead time
(Suggested) Ship date
■ Date on which shipment leaves the Shipping Org = Start date + Processing Lead time
(Suggested) Start date
■ Start of manufacturing activities in manufacturing Org
(Suggested) Order date
■ Order date = Start date – Pre Processing Lead time
■ Calculated based on Receiving Org calendar

Need By date
■ For purchase orders, the need by date from the purchase order line. If the purchase order is rescheduled, the
same as if the supply is a planned order. For planned orders and open make orders, the date the supply is
due, the Sugg Due Date of end item demand.
Old Due date
■ Only applies to rescheduled supplies. Sugg Due Date of the supply before the reschedule.
Old Dock date
■ Only applies to buy items with rescheduled supplies. Sugg Dock Date of the supply before the reschedule.

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Managing Lead Times – Supplier Capacity

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Managing Lead Times – Supplier Capacity

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Managing Lead Times – Supplier Capacity

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Managing Lead Times

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Supplier Scheduling Integration With ASCP –
Data Collection
Targeted
■ Collect only targeted entities like Supplies, Demands etc..

Net Change
■ Collect only the incremental change

Complete Refresh
■ Purges all previously Collected data and collects all data
corresponding to all entities afresh
■ For the first time need to run complete collection

When and What ?

■ How frequently the data is changing at source
■ Which entities are changing at source
■ Remember there is always lag between source data & Collected data

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Supplier Scheduling Integration With ASCP –
Data Collection

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Supplier Scheduling Integration With ASCP –
Launch Plan

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Supplier Scheduling Integration With ASCP –
Post Processing

Push Plan Information

■ To populated planning results in supplier scheduling module

Generate Supplier Schedules

■ By Inventory Organization
■ By Plan
■ By Supplier
■ By buyer / planner
■ Scheduling Horizon
■ By item category

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Supplier Scheduling Integration With ASCP –
Analyzing Supplier Schedules

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Supplier Scheduling Integration With ASCP –
i-Supplier Portal

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Planning Constraints

Constrained
■ Enforce Demand Due Dates
■ Enforce Capacity Constraints
■ Buckets
■ Resource Constrained
■ Material
Scheduling
■ Minutes
■ Hours
■ Daily
Planned Resources
■ All Resources
■ Bottleneck Resource Group

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Planning Constraints

Resource: Yes Resource: No Resource: Yes

Constraints Material : No Material : Yes Material : Yes
Demand satisfied on time Demand satisfied on time Demand satisfied on time
or early (Exception PTF) or early (Exception PTF) or early (Exception PTF)
Lead time violations Lead time violations Lead time violations
allowed allowed allowed
EDD Material Scheduled on time Resource Scheduled on Material Scheduled on time
time
Capacity overloads Capacity overloads
Resource overloads
Resource overloads Resource overloads
Capacity overloads

Demands may get late Demands may get late Demands may get late
Lead time cannot be Lead time cannot be Lead time cannot be
violated (Exceptions Firm violated (Exceptions Firm violated (Exceptions Firm
Supplies) Supplies) Supplies)
ECC No resource overloads No resource overloads No resource overloads
Capacity overloads Capacity overloads No Capacity overloads

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Planning Constraints

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Supplier Communication - Setup
Vendor profile must be updated before creation of a supplier user on i-Supplier portal.
This will ensure that vendor receives e-mails and all notifications regarding material
Shipping due dates and new POs

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Supplier Communication - Setup
Click on ‘Address Book’ on left hand side
Click ‘Create from Site’ (Make sure there are sites and addresses when the supplier
was defined)
Add the sites and addresses that show up

Click on ‘Contact Directory’

Click on ‘Create from Site Contacts’ (Make sure there are site contacts with a valid
e-mail address when the supplier was defined)
Add all the contacts you see here

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Supplier Communication - Setup
Enter Supplier Name <TTE TECHNOLOGY INC>, Email Abhai.tripathi@ttifloorcare.com, Username <Defaults
to the Email entered>, First Name and Last Name - Make sure that you enter the same name as in the Contact
directory. User Access <select what you need to give to supplier. At least ‘iSupplier Portal’ and ‘Sourcing’
should be given>, Click ‘Modify Sites’ and add the sites which supplier user belongs to, Click ‘Modify Contacts’
and add the contact name that corresponds to supplier user. Then proceed to register and invite the supplier.

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Questions and Answers

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