Figure 1.

Data Flow Diagram (Current Sales System)

Invoice
Customer
Goods

Pick Goods Prepare

Invoice

Figure 1 shows the current system of Abul-Pascual Store in terms of sales. The customer will pick the goods that they

will buy and each good will be punch in the cash register. The purchasing agent will prepare the invoice and the invoice will be

passed to the cashier. When the customer has paid the goods, the goods and the receipt will be given to the customer.
Figure 2. Data Flow Diagram (Current Purchase System)
Invoice
Customer

Supplier 1

Supplier 2
Prepare Choose Prepare
PO Supplier Goods

Supplier 3

Bill of lading

Figure 2 shows the current system of Abul-Pascual Store in terms of purchasing goods. The purchasing agent (i.e. the

customer in the point of view of supplies) will prepare a purchase order and will call at least three supplies and will choose the

supplier who has the lowest offer price. The supplier will prepare the goods and the invoice. The supplier will deliver the

goods to the customer.

Figure 3. Data Flow Diagram (Proposed Sales System)

Customer Receive Prepare

order PO Sales Records
Update
Inventory

Stock Records

Baggage Pick Prepare

Counter goods Sales
Invoice

Ship
Goods

Figure 3 shows the proposed sales system of Abul-Pascual Store. For walk-in customers, if they have a baggage, they will have

to leave it at the counter. After that, they will pick the goods and the sales invoice will be prepared. The sales will be recorded in the

database. In real-time, the inventory will be updated and also the stock records. On the other hand, when the customer is a wholesaler,

the clerk will receive the order and prepare a purchase order. The goods will be picked and the invoice will be printed. The sales

records inventory and stock records will be updated. The goods will be shipped to the customer.
Figure 4. Data Flow Diagram (Proposed Purchase System)
Inventory Subsidiary Ledger General Ledger

Vendor File

Supplier Monitor
Inventory
Records Post to
General
Set up Ledger
AP

Prepare PO

AP Subsidiary Ledger

Receive
Goods Update
Inventory
Accounts

Warehouse Receiving Report Inventory Subsidiary Ledger

 Figure 4 shows the proposed purchase system of Abul-Pascual Store. The customer will check the inventory subsidiary

ledger and monitor the level of inventory. If the level of inventory have fallen on its reorder point, the purchasing agent will

have to prepare purchase order and send it to the supplier (the supplier will be chosen from the valid vendor file). The supplier

will deliver the goods and it will be received. The received goods will be stored in the warehouse and the receiving report will

be signed by the clerk. The inventory records will be updated (i.e. the inventory subsidiary ledger). The updated inventory

records will be posted to general ledger. The receive goods will also set up an accounts payable account to supplier and it will

also be posted to general ledger for accounting purpose.