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नादन कोल फ स ल मटे ड Northern Coalfields Limited

(A Mini Ratna Company)
(एक मनीर न क पनी) Office of the General Manager
महा बंधक कायालय DUDHICHUA PROJECT
दध
ु ीचआ
ु प$रयोजना P.O.-Khadia, Distt- SONEBHADRA,
पो.आ.-ख)ङया,िजला-सोनभ.,उ. -231 222 U.P.-231 222
(एक आई.एस.ओ.-14001,आई.एस.ओ.-9001, (An ISO 14001, ISO 9001, OHSAS-18001 & SA
8000 Certified Company)
ओहसास.-18001एवं एस.ए.-8000 मा:णत Phone : 05446-232244 & 07805-256819 Fax -
सं=था) 05446-233614 & 07805-256047
Website : www.ncl.nic.in
फोन नं-05446-232244 एवं 07805-256819
फैCस नं-05446-233614 एवं 07805-256047
Ref. No: DCH/PUR/e-OTE/17-18/17044/071 Date: 27.07.2017

Notice Inviting Tender (through e-PROCUREMENT Channel)

DOMESTIC OPEN TENDER

Supply of Proximity Sensor for HD785-7 Dumper.

A. Tenders are invited through on-line bidding process on the website https://coalindiatenders.gov.infrom
the eligible bidders. For bidding online, the bidders must possess Class-2 or Class-3 Digital Signature
Certificate (DSC) issued from any agency authorized by Controller of Certifying Authority (CCA), Govt. of
India and which can be traced up to the chain of trust to the Root Certificate of CCA. The tender document
is also available on linked website https://eprocure.gov.in and NCL website www.ncl.gov.in for download
by the prospective bidders free of cost. There will be no sale/ distribution of Hard Copy of the Tender
Document.
Brief details of the Tender are as under:
Item No. Of Estimated Value Earnest Money
Description Items of Tender ( ) Deposit ( )
Proximity Sensor for HD785-7 Dumper 01 21,93,750.00 43,875.00

All bids are to be submitted on-line on e-Procurement portal of Coal India Ltd website
https://coalindiatenders.gov.in. No Offline-Bids will be accepted. ‘Earnest Money Deposit’ is to be
submitted online through payment gateway provided at NIC Portal during online submission of bid.

Before starting the bidding process, bidders are advised to carefully read ‘Instructions to the
Contractors/Bidders for the e-submission of the bids online through this e-Procurement Portal’ i.e.
https://coalindiatenders.gov.in available under the link ‘Help for Bidders’ and any other guidelines available
at bidding portal https://coalindiatenders.gov.in.
Time Schedule of Tender:
Sl. No. Particulars Date Time
a. Tender Publishing date 29.07.2017 18:00 Hr.
b. Document download start date 31.07.2017 09:00 Hr.
c. Seek Clarification start date 31.07.2017 09:00 Hr.
d. Seek Clarification end date 10.08.2017 18.00 Hr.
e. Bid Submission start date 31.07.2017 09:00 Hr.
f. Bid submission closing date 31.08.2017 18:00 Hr.
g. Submission of EMD Online submission
h. Bid Opening date 02.09.2017 09:00 Hr.
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Note:
• In case 3 Bids are not received within the originally stipulated time, the due date of tender
submission, shall be extended initially by 02 days and thereafter by 05 days, automatically by the
system.
• Even after granting two extensions, less than 03 Bids are received, tender shall be considered for
opening.
• If due to unavoidable / unforeseen circumstances and also if bid opening date falls on a holiday, the
online bid will be opened on the next working day at the same time.

B. 1. SUBMISSION OF BID
a. In order to submit the Bid, the bidders have to get themselves registered online on the e-Procurement
portal (https://Coalindiatenders.gov.in) with valid Digital Signature Certificate (DSC) issued from any
agency authorized by Controller of Certifying Authority (CCA), Govt. of India, and which can be traced
up to the chain of trust to the root certificate of CCA. The online Registration of the Bidders on the portal
will be free of cost and one time activity only. The registration should be in the name of bidder, whereas
DSC holder may be either bidder himself or his duly authorized person.

b. The bidders have to accept unconditionally the on-line user portal agreement which contains the
acceptance of all the Terms and Conditions of NIT including Commercial & General Terms &
Conditions and other terms, if any, along with on-line undertaking in support of the authenticity of the
declarations regarding the facts, figures, information and documents furnished by the Bidder on-line in
order to become an eligible bidder. No conditional bid shall be allowed/ accepted.

c. Letter of Bid: The format of Letter of Bid (as given in the NIT at Annexure -A) will be downloaded by
the bidder and will be printed on Bidder’s letter head and duly ‘Signed & Sealed’ scanned copy of the
same will be uploaded during bid submission in Cover-I. This will be the covering letter of the bidder for
his submitted bid. The content of the “Letter of Bid” uploaded by the bidder must be the same as per the
format downloaded from website and it should not contain any other information.

It may be noted that if the information/declaration/Credentials/ scanned documents furnished in

support of the claims made in the Bid or same in respect of Eligibility Criteria are found to be
wrong or misleading at any stage, such bidder will be liable to punitive action.

The physical signature in the Letter of Bid (LOB) will be accepted without questioning the identity of
person signing the Letter of Bid as it contains digital signature of DSC holder.

Note:
1. In case the bidder who has signed the LOB is the DSC holder, no additional documents are required.
2. In case the bidder who has signed LOB is not the DSC holder, then the authorization on non - judicial
stamp paper duly notarized as per format (given in Annexure - A) by the person signing the LOB i.e. the
bidder, in favour of person bidding online i.e. DSC holder, is required to be uploaded along with this
Letter of Bid.

3. If there is any change in the contents of Letter of Bid uploaded by bidder as compared to the format of
Letter of Bid uploaded by the department with NIT document, then the bid will be rejected.

d. The bidder will have to upload ‘Self authenticated & Notarised’ scanned copies of various documents
required for eligibility and all other documents as specified in NIT, in ‘Techno-commercial Bid’ in
Cover I and ‘Price Bid’ in Cover II.

e. Technical Parameter Sheet with Commercial Parameter Sheet (TPS-CPS.xls). : This will be
downloaded by the bidder and he will furnish all the required information on this Excel file. Thereafter,
the bidder must upload the same Excel file during Bid submission. The Technical Parameter cum
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Commercial Parameter Excel file shall contain the following Two sheets:

(i) Commercial Parameter Sheet (CPS)- The Commercial Parameter Sheet containing the commercial
parameters should be uploaded after filling the required details and selecting the parameters. Bidders
must fill and select the relevant information before uploading the same.

Note: Bidders should fill Commercial Parameter Sheet (CPS) first and then Technical Parameter
Sheet (TPS-BoQ1) thereafter.

(ii) Technical Parameter Sheet (TPS-BoQ1) - The Technical Parameter Sheet containing the technical
specification parameters for each tendered item is in Excel format. Non-compliance of any of the
parameter of specification for any of the item will disqualify the bidder for that item.

The Technical Parameter Sheet (TPS-BoQ1) & Commercial Parameter Sheet (CPS) which is incomplete
and not submitted as per instruction given will be rejected by the system. In case of non-compliance of
any of the parameter/ terms in these sheets shall result in rejection of the bid during the process of
automatic evaluation by the system and such bids shall not be considered for opening of Price Bids.

f. PRICE BID/BOQ: The Price Bid containing the Bill of Quantity (BOQ) is in Excel Format will be
uploaded during tender creation. The Price Bid/ BOQ comprises of following Sheet:

BoQ1: This is single Sheet of the Price Bid. Bidders are required to fill up the relevant details only.

Submission of information/Price in ‘BoQ1’: The Price bid/BOQ containing the above Sheet in Excel File
Will be downloaded by the bidder and they will quote the rates, taxes & duties etc. for the offered items in
The same Excel file. Prices should be quoted in INR only.

Thereafter, the bidder must upload the same Excel file without changing the file name given by the system
during bid submission in Cover-II.

NOTE:
1. The price for determining status of the bidders shall be automatically calculated by the system based
on the inputs values provided by respective bidder in their price bid.
2. Bidder must indicate all the price elements of Cost which are applicable in their case, as provided in
the relevant Price Bid Format.
3. In case any of the Cell in Price Bid Format pertaining to any cost element is left blank or shown as
0.00,then that Element shall be treated as Included in Basic Price/NIL and in case such cost is
applicable/payable extra over the Basic Price the same shall be borne by the seller in the event of
placement of order

OTHER INFORMATION REGARDING BOQ / PRICE BID:

1. The Price-bid will be in item-wise unit Rate BOQ format and the bidder may quote for any or all the
tendered items. The Price bid of the tenderers will have no condition. The Price Bid which is
incomplete and not submitted as per instruction given above will be rejected.

2. In case of Taxes and Duties like CGST, SGST/UT-GST or IGST, GST Cess (if applicable), the
applicable rate of these duties in terms of %age is to be entered in the relevant fields.

3. In case CGST, SGST or IGST is included in the quoted basic price, bidder needs to declare the
absolute value in the relevant column of Price Bid/BOQ based on legally applicable rates.

4. The rate of CGST, SGST or IGST, GST Cess (if applicable) entered by the bidder in BOQ sheet
should be legally applicable rate of GST at the time of submission of bid.
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If bidder is eligible for Exemption of GST or lower than the normal rate is applicable (where Bidder
has opted Composition Scheme), then bidder has to upload the authenticated document towards such
exemption online & furnish the authentic documents along with certificate of practicing Chartered
Accountant having certificate of Practice and valid membership number of ICAI clearly mentioned
that Bidder is eligible to opt the scheme and fulfilled all the condition as mentioned in notification in
this regard. However, if the estimated value of tender is more than 75 Lakh, the composition scheme
is not eligible to bidder.

5. In case the tendered item is eligible for Input Tax credit then the L-1 status shall be decided by
deducting the Input tax Credit (CGST, SGST or IGST, GST Cess (if applicable) as the case may be)
Amount/ Minimum CENVAT component from the Total Rate by the system.

However, if Bidder has opted composition scheme under Section 10 of GST Act, 2017, they cannot
levy GST, hence the CGST/SGST/IGST/GST Cess, the L-1 status will be determined on the bassis
of their quoted price.

6. In case of Bidder is exempted from Registration under GST ACT and submitted the required
documents as mentioned above, NCL is liable to deposit the CGST, SGST, GST Cess (if applicable)
under reverse charge as per the Provision of CGST Act, then applicable CGST, SGST, GST Cess
will be included in landed price. However if the tendered items is eligible for Input Tax credit, the
same will be deducted while computing the L-1 status.

7. In case of Successful bidder(s), if at the time of supply it is found that Input Tax Credit available to
NCL on this account is less than ‘Input Tax Credit Amount per Unit’ declared in BOQ/Price Bid, the
differential amount between the two shall be deducted from the bill of Supplier while making
payment to them.

Statutory Variation: If there is any statutory change in GST/SGST within contractual delivery period, the
same shall be admissible and will be paid at actual based on documentary evidence. However, no upward
revision in the same beyond original delivery period shall be admissible.

In case of prices quoted in INR by Indian agent of Indigenous manufacturers and in case of INR Offer
quoted by Indian Agent of Foreign manufacturers, they have to indicate the Input Tax Credit on GST
amount in the “Input Tax Credit Amount‟ field in Price Bid Format. If the bidder does not fill the Input
Tax Credit amount in Price Bid Format, then the offset of Input Tax Credit amount will not be considered
for evaluation purpose.

In case of successful bidder(s), if at the time of supply, it is found that Input Tax Credit Invoice (Credit
available to NCL on this account) is less than the “Input Tax Credit Amount‟ declared in the Price Bid, the
differential amount between the two shall be deducted from the Supplier’s bills while making payment to
them. It will be the responsibility of the supplier to provide all documents to NCL required to claim Input
Tax Credit as per the GST Rules.

g. It is the bidder’s responsibility to comply with the system requirement i.e. hardware, software and internet
connectivity at bidder’s premises to access the e-Procurement website. Under any circumstances, NCL
shall not be liable to the bidders for any direct/indirect loss or damages incurred by them arising out of
incorrect use of the e-Procurement system or internet connectivity failures.

h. Bidder mandatorily quotes HSN (Harmonized System Nomenclature) code of product at prescribed place.

2. Cost of Bidding: The bidder shall bear all costs associated with the preparation and submission of his bid
and NCL will in no case be responsible and liable for those costs.
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3. Clarification of Bid: The bidder may seek clarification online within the specified period. The identity of
the Bidder will not be disclosed by the system. The department will clarify as far as possible the relevant
queries of bidders. The clarifications given by department will be visible to all the bidders intending to
participate in that tender. The clarifications may be asked from the day of e-Publication of NIT. The last date
for seeking clarification by bidder will be as per TIME SCHEDULE given above and the last date of giving
clarification on-line will be up to 07 (seven) days before the last date of submission of bid, as indicated in
the TIME SCHEDULE given above.

4. Modification / Withdrawal of Bid:

Modification of the submitted bid shall be allowed online only before the deadline of submission of tender
and the bidder may modify and resubmit the bid on-line as many times as he may wish.
Bidders may withdraw their bids online within the end date of submission.

5. a) Evaluation of Bid:
i. The bidder will have to upload scanned copies of various documents as specified in NIT for the
evaluation process, document in support of exemption of EMD (if applicable) and documents as per
requirement of Technical Parameter Sheet (TPS-BoQ1) Cum Commercial parameter Sheet (CPS) in
excel format for techno-commercial evaluation.

ii. The online bids will be opened on the pre-scheduled date and time of tender opening. The bids will be
decrypted on-line and will be opened by the “Bid Opener” with their Digital Signature Certificates and
upon opening of the tender by the bid openers, system automatically evaluates particulars as contained
in GTE, TPS and other commercial parameters (combined with TPS).

iii. Upon opening of the bids, GTE, TPS, BOQ and all other documents uploaded by the eligible bidders get
opened and comparative statement of prices is generated by the system.

iv. The L-1 price in INR will be declared by the system, based on the comparative statement so generated.

v. Supporting documents of L1 bidder shall be downloaded and evaluated by the Tender Inviting
Authority.

vi. Shortfall Documents / Confirmatory Documents: After evaluation shortfall documents/ Confirmatory
Documents, if required, shall be sought from the L1 bidder. These documents shall not be relating to
submission of EMD. Request for documents and the response shall be in writing. No modification of the
bid and any form of communication with NCL or submission of any additional documents, not
specifically asked for by NCL, will be allowed and even submitted they will not be considered by the
purchaser.
For this purposed, maximum 02 chances, each of 10x24 hours duration shall be given. The above
documents will be specified on-line under the link Confirmatory Documents, by evaluator, indicating
the start date and end date giving 10 days’ time for online submission by bidder. The bidders will get
this information on their personalized dashboard under “Upload Confirmatory Documents /Information”
link. Additionally, information shall also be sent by system generated email and SMS, but it will be the
bidders responsibility to check the updated status/ information on their personalized dashboard at least
once daily after opening of bid. No separate communication will be required in this regard. Non receipt
of email and SMS will not be accepted as a reason of non-submission of documents within prescribed
time. The bidders will upload/re-upload the requested documents within the specified period.NCL
reserves the right to verify any of the documents uploaded by the bidder at any stage.

vii. If the techno-commercial acceptability of L1 bidder is established upon verification of uploaded

documents and shortfall documents/ Confirmatory Documents if any, the case shall be considered for
further evaluation.
If the L1 bidder happens to be defaulter upon verification, the documents of the next lowest bidder shall
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be downloaded for evaluation and shortfall documents/ Confirmatory Documents obtained if required.
This process shall continue sequentially till techno-commercially acceptable L1 is established.

viii. The following penalties shall be imposed on the defaulting bidders:

Sl. Situation Penal Provisions

1. L1 bidder is a defaulter for part of 50% of EMD amount or Rs. 1.00 Lakh or whichever, is
items for which he is L1 lower, is forfeited. In case the defaulter is an EMD exempted
bidder, he will be asked to deposit the equivalent amount
within 7 days of notice otherwise he will be disqualified in
the subsequent tender for the item he participates.
2. L1 bidder is a defaulter for all the 100% of EMD amount or Rs. 1.00 Lakh or whichever, is
items for which he is L1 lower, is forfeited. In case the defaulter is an EMD exempted
bidder, he will be asked to deposit the equivalent amount
within 7 days of notice otherwise he will be disqualified in
the subsequent tender for the item he participates.
3. L1 bidder happens to be a defaulter 100% of EMD amount of 2nd tender, is forfeited. In case the
in 2 tenders issued by the same defaulter is an EMD exempted bidder, he will be asked to
procurement entity within a span of deposit the equivalent amount within 7 days of notice
01 year otherwise he will be disqualified in any of the tenders he
participates for a period of 1 year.

Note:
1. The penal provisions will be squarely applicable to all those defaulter firms whose documents are
examined on account of treating them as L1 successively.
2. The submission of forged document, if any, by the bidder(s), shall be dealt as per extant guideline of the
Purchase Manual.

ix. All the details of Techno Commercial bid and Price bid will be kept preserved in the archives for
auditing purposes and the same can be accessed with special authorization. The IP address of all the
bidders who has participated in the bid along with timing and date will also be kept preserved in the
system.

6. Placement of Order: After the procurement is finalized, scanned copy of the Purchase order will be
uploaded on the e-procurement portal and the original copy will be sent to the bidder/s through
registered/speed post. Any amendments to the Purchase Order shall also be uploaded in the Portal.

On receipt of supply order, the successful tenderer shall submit his acceptance of supply order within 15
days from the date of order.

7. Language of Bid
All correspondence and documents relating to the bid exchanged by the Bidder and the Purchaser, shall be
written in English language. Supporting documents and printed literature furnished by the Bidder may be
written in another language provided they are accompanied by a certified true translation of the relevant
passages in English language in which case, for purposes of interpretation of the bid, the translation shall
govern. All such translated documents should bear the signature and stamp of the authorised signatory of the
bidder signing the document, as a token of authentication of the same.

8. Submission of Forged/Tampered Documents: Based on undertaking furnished by the bidder in its

Letter of Bid, certifying the authenticity and statement made in the bid as well as documentary support of
such statement submitted with online bid against the tender, NCL, while carrying out evaluation of the offer,
shall consider the scanned copies of the documents without any verification with the original. However,
NCL reserves the right to verify such documents with the original, if necessary at a later stage for which the
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bidder shall have to submit the original documents to NCL on demand. If at any point of time during
procurement process or subsequently, any information or document submitted by the bidder, is found to be
false/incorrect /forged/tampered in any way, the total responsibility shall lie with the bidder and NCL
reserves the full right to take penal action as may be deemed fit including rejection of the offer and /
or banning the bidder in NCL for future tenders. The penal action may include termination of contract /
forfeiture of all dues including EMD/ Security Deposit / banning of the firm along with all partners of the
firm as per provisions of law. Further, suitable action may be taken for claiming damages from the bidder.
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TERMS & CONDITIONS

PART-A
1. (A) ELIGIBILITY CRITERIA:
1. Only the proven manufacturers or their Authorized sole selling agents/ Dealers/ Distributors
(whenever manufacturer is not quoting directly as a matter of policy) are entitled to quote.

2. Manufacturers will have to submit a copy of their Manufacturing License/Certificate/ complete

photocopy of registration with NSIC/DGS&D/SSI/DIC/ Registrar of Companies etc. With the list of
items attached along with the offer.

3. Authorized Sole Selling Agent/ Dealers/Distributors will submit specific authorization from the
manufacturer to quote against the tender (giving tender No. In authorization letter) along with copy
of principal’s manufacturing license/Certificate/ complete photocopy of registration with NSIC/
DGS&D/ SSI/DIC/ Registrar of Companies etc. With the list of items attached.

4. In a tender, either the authorized selling Agent/ dealer/ Distributor on behalf of the principal/OEM or
Principal /OEM itself can bid but both cannot bid simultaneously for the same item/product in the
same tender.

5. If an authorized selling agent/ dealer/ Distributor submits bid on behalf of the Principal/ OEM, the
same agent shall not submit a bid on behalf of another principal/ OEM in the same tender for the
same item/ product.

Photocopy of complete and valid BIS License/DGMS approval, wherever required, with the list of items
attached should be enclosed.

Indian Agent of a Foreign Principal could bid in the Tender in Indian Rupees (INR).
In case any Sole selling Agent/ authorized Dealer/ Distributor/ Indian Agent participating in a tender on
behalf of one manufacturer, he is not allowed to quote on behalf of another manufacturer along with the
First manufacturer in a subsequent/ parallel tender for the same items/products.

For HEMM SPARE PARTS/CHP SPARE PARTS/OTHER SPARE PARTS

The conditions at i) & ii) above are not applicable to OEM,OES & OPM(OM) who are otherwise
eligible to quote on the strength of their being Original Equipment Manufacturer/ Original
Equipment Supplier/ Original Parts Manufacturer.

In case of offer submitted by Indian Agent enclosing the offer of their Foreign principal , the
following is required to be submitted.
1. Foreign / principals offer indicating the commission payable to the Indian Agent, nature of after
Sales Service to be rendered by the Indian Agent.
2. Copy of the Agency agreement with the foreign principal and the precise relationship between
them and their mutual interest in the business.
3. Copy of the enlistment of the Indian agent with DGS& D under the Compulsory Registration
Scheme of Ministry of Finance (required for Restricted Category of items).
A domestic manufacturer shall be considered as an indigenous manufacturer, if the equipment
manufactured and offered by them against tender has indigenous material content cost plus labor
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content cost in excess of 30% (Thirty percent) of ex-works value of the equipment including all taxes
and duties. This is to be certified by the auditor of the manufacturer.

Note :All Documents related with eligibility criteria are to be submitted in a single PDF file in
“ELIGIBILITY DOCUMENTS” of Cover-I on e-Procurement portal.

Failure to submit the above Documents may render a Tenderer “UNACCEPTABLE” without any
further correspondence.

B. PROVENNESS CRITERIA:
FOR HEMM SPARES: The spare parts for HEMM to be offered by the tenderer shall be considered
proven if the tenderer qualifies under any one of the following category:

(1) OEM- Means Original Equipment Manufacturer.

(2) OES- Means authorized supplier or Original Equipment Manufacturer-Only those firms who have the
current authorization and/or technical collaboration of OEM for supply of their equipment and giving
technical services would be treated as OES.

The OES who may not have current authorization/ collaboration of OEM, but have already developed and
indigenized fully or partly the spares for the equipment supplied by them may also be considered to have
OES status to such an extent of developed/ indigenized spares.

N.B: In either case, the OES has to furnish the relevant documentary proof in support of their OES Status.

(3) OPM-Means Original Parts Manufacturer falling under following categories:

i) The Original Manufacturers of assemblies, sub-assemblies, or components of the original equipment .

ii) The Original Manufacturers of spare parts/items of assemblies, sub-assemblies, or components of the
Original Equipment.

Against the tender, following manufacturers will have the status of OPM (Here, name of OPM/OPMs to be
mentioned explicitly on the basis of names of OPM already identified by NCL)

M/s………………….

M/s………………….

However, other manufacturers shall also qualify as OPM on fulfilling any one of the following criteria.

(1) On submission of the following documents by OPM:-

(a) Self- Certificate, duly notarized, of being manufacturer of the tendered Assemblies/ sub-
subassemblies/components.
(b) Copies of purchase orders in support of proof of having supplied to OEM or notarized copy of Trade
Agreement of the OEM with OPM for the tendered items.

In case of OPM is not in a position to submit the Purchase Order copy of OEM or Trade Agreement with
OEM due to confidentiality law of a particular country, a copy of such law should be enclosed by the OPM
for claiming the status as OPM along with a certificate to the effect that they are OPM and have supplied/
have been supplying the items to OEM (indicating name of the OEM).

Proven-ness credibility of the OPM will also be assessed based on the following criteria:-
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“ Assemblies / Sub-assemblies / components and their spares offered by the OPM must have been supplied
in the past to CIL and its subsidiaries and performed satisfactorily for a period of not less than one year
from the date of fitment/ commissioning”. For this, the bidder has to submit notarized copy of relevant
purchase orders and notarized copy of satisfactory performance, if any.

If the above mentioned declaration/ information/ documents submitted by the OPM are subsequently found
false or forged/ tampered in any way, the total responsibility shall lie with the OPM and subsidiary
companies shall reserve the full right to take suitable penal action as may be deemed fit including banning of
business, apart from forfeiture of EMD, Security deposit etc.

In case the performance of two consecutive supplies made be the OPM is not found, satisfactory, the said
OPM will not be considered for further issuance of enquiry and its name will be deleted from the list
accordingly

OR

(II) The manufacturer whose supplied assemblies/ sub-assemblies/ components to the OEM, have been
declared fitted on the equipment by the OEM. In such cases, documents mentioned under I.(b)above are not
required for declaring them as OPM. The bidder have to submit notarized copy of such declaration of OEM.

OR

(III) The manufacturer whose supplied assemblies/ sub-assemblies/ components were found fitted on the
equipment at the time of physical verification by the committee. In such cases, documents mentioned under
I.(b)above are not required for declaring them as OPM.

(4) Proven Source – Means who have manufactured and supplied spare parts, assemblies, sub-assemblies or
components to the Subsidiary Companies in the past and found to be proven as per proven criteria followed
by Subsidiary Companies based on satisfactory performance in the field in respect of quality and reliability.

Bidders Under this category qualifying in any one of the following criteria shall be considered as
proven source:

(1).The Tenderers who have manufactured and supplied Tendered items in the past to NCL against HQ and/
or Area Purchase Orders and found to be proven by NCL based on satisfactory performance in the field in
respect of quality and reliability. The tenderer should submit notarized copy of Purchase Order (s) received
from HQ and/or Area of NCL including latest one together with performance report issued by NCL HQ, if
any submission of latest order copy will be the responsibility of the tenderer. At any point of time if it is
found that the tenderer has not submitted latest order copy of NCL Projects or HQ, it will be treated as
deliberate suppression of the fact and their offer shall be rejected without any reference to the tenderer.
Local purchase order will not be taken into consideration.

NB: If a tenderer had supplied the tendered items in past to NCL as well as other subsidiary of CIL, the
tenderer has to submit latest copy of Supply Order (s) of as well as other subsidiary of CIL but proven status
of the tenderer will be considered solely on the basis of overall satisfactory performance in NCL irrespective
of the fact that the performance of the product supplied to other subsidiary has been declared satisfactory.

(II). The Tenderers who have manufactured and supplied the tendered items in the past to any other
Subsidiary of CIL against HQ and/or Area Purchase Orders and found to be proven by respective subsidiary
of CIL based on satisfactory performance in the field in respect of quality and reliability. The tenderer
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should submit notarized copy of Purchase Order(s) received from HQ and/or Areas of CIL subsidiaries
including latest one together with performance report issued by the respective subsidiary HQ, if any. Local
purchase orders will not be taken into consideration.

NB: Above clause will be applicable only in case the subject tendered item(s) have not been supplied
anywhere in NCL.

(III). Tenderer currently holding valid Depot Agreement/ Rate Contract for the supply of the tendered items
with any subsidiary of CIL. This should be supported by duly notarized copies of relevant Depot
Agreement/ Rate Contract.

(IV). The tenderer on whom Trial Order was placed by HQ of any subsidiary of CIL for the tendered items
in the past and have performed satisfactorily as per the terms of Trial Order, as certified by Head of Tech.
Department of HQ of the concerned Subsidiary. Such tenderer has to submit notarized copy of Trial order,
proof of supply and satisfactory performance report issued by subsidiary HQ.

(V). Tenderer, who are short listed / approved by CIL for the supply of tendered items and such list is
currently valid. This should be supported by notarized copy of relevant document.

N.B: (i) The status of the authorized Agents/Dealers/Distributors shall also be considered Proven provided
the product under reference (tendered items) of their principal is considered proven under any of the above
Proven Criteria i.e. 1 to 4. However, for such cases, the tenderer has to submit Tender Specific
Authorization from their Principal. The Principal should stand Warranty / Guarantee of the offered items
supplied by their authorized Agents/Dealers/Distributors.

(ii) Tenderers who are participating in the tender in the capacity of OPM/Proven Source should also submit
Self Certificate in the prescribed format as given below.

“The items covered in the Purchase Order(s) / Rate Contract(s) copies enclosed with our offer have been
fully executed and have performed satisfactorily as per the Provisions of respective Purchase Order(s) / Rate
Contract(s) and all complaints / claim(s) lodged by the purchaser, if any, have been attended to and no
complaints / claims(s) are pending”.

In case, any specific Purchase Order(s) has/have not been fully executed and any complaints / claims are
pending, then details of such cases to be categorically submitted with the reasons thereof.

The authenticity of the self-certificate as well as other documents submitted/uploaded by the bidder will
solely be their responsibility and appropriate action can be taken by NCL, if it is found to be misleading /
false later on.

(iii) In case the performance of two consecutive supplies made by the proven source is not found
satisfactory, the said source will not be considered proven.

Bidders are also required to submit copies of supply orders and proof of supply like copy of
dispatch challan, Invoice copy etc, if any, for the tendered items duly self attested.

Note : All the Scanned Documents related with provenness criteria are also to be submitted in a single
PDF file in “PROVENNESS DOCUMENTS” of Cover-I on e-Procurement portal.

Failure to submit the above Documents may render a Tenderer “UNACCEPTABLE” without any
further correspondence.
 - 12 -

2. CONSIGNEE:

The Depot Officer, Regional Stores, NCL-Dudhichua Project, P.O : Khadia, Distt. Sonebhadra (U.P.),
PIN :231222.

3. DELIVERY:
(A) Within 90 days from the date of receipt of supply order. Firm delivery should be indicated on F.O.R.
destination basis. The quantity for supply within a specified delivery period should also be indicated.

(B) The bidder should be in a position to supply in specific delivery period at least 25% of the total quantity
for which the bid has been issued. Offers from bidders who fail to comply with above qualification criteria
shall be considered unresponsive.

(C) To distribute the order amongst two or more to the following extent :
In case the L1 tenderer has capacity constraints to supply the materials within the stipulated delivery period,
L1 tenderer shall be booked up to their offered capacity to supply within the specified delivery period. For
balance requirement, the L1 price (landed) shall be counter offered to L2 tenderer and after their acceptance
L2 tenderer shall be booked for their offered capacity. Similar process of counter offering L1 rate to L-3 and
L-4 vendor and so on and placement of order for their offered quantity subject to their matching L-1 rate
will continue till the full requirement is covered for supply within the specified delivery period.

4. GUARANTEE/WARRANTY –

The tenderer shall give a warranty for satisfactory performance of the supplied materials for a period
of 12 months from the date of fitment or 18 months from the date of receipt and acceptance at
consignee’s end whichever is earlier. The supplier shall be responsible for any defect that may, under the
condition provided for by the contract and under proper use, arise due to faulty materials, design or
workmanship and shall remedy such defect at his own cost. If it becomes so necessary for the supplier to
replace or to renew any defective part, such replacement or renewal shall be made by the supplier 100% free
of cost without any extra cost to Northern Coalfields Limited. The new goods should be supplied on FOR
destination basis free of cost. Foreign supplier will bear all costs connected to replacement of spares from &
up to ultimate Consignee in case any replacement is required on receipt of spares and within Warranty
period. This must be accepted by all foreign suppliers.

Warranty replacement should be completed within a reasonable period maximum within one month from the
date of claim for Indigenous goods and within three months from the date of claim for Imported goods free
of cost up to ultimate Consignee’s end. All cases of warranty replacements will be decided on the basis of
joint inspection of the failed goods held between the user's representative and the manufacturer's
representative. Tenderers are also requested to certify that their products are exact replacement of / fully
interchangeable to the original parts and will fit and function on the equipment for which these are intended
for and conform to performance guarantee as per OEM standards.

5. PERFORMANCE BANK GUARANTEE: NOT APPLICABLE

The Performance guarantee shall be submitted by successful tenderer for 10% (ten percent) of order value to
cover both satisfactory performance and warranty. The performance guarantee for 10% (ten percent) of
order value will be taken in the form of a Bank Guarantee in prescribed Format valid for 18 months (if
specific period is not mentioned in TPS) from the date of receipt and acceptance of the equipment/materials
at site and the same shall be either released, if no claim is pending or extended thereafter, as deemed fit.
Security money if deposited may be converted in to performance guarantee. In case, Security Money has
been submitted in the form of Bank Guarantee, the same may be converted into Performance bank guarantee
 - 13 -

(PBG) provided the validity is 18 months from the date of receipt and acceptance of materials at site. PBG
should not be less than 10% of landed value of order.

Issuance and acceptance of Bank Guarantee through Structured Financial Messaging System (SFMS) will
also be applicable and the Beneficiary bank/branch Name & address should be mentioned as below:
ICICI Bank Ltd.,
IFSC code: ICIC0003529
Singrauli Branch,
Plot no-86, Opp. Post office,
Ward no.-3, Morwa,
Tehsil-Singrauli,
Madhya Pradesh-486889

In case of BG issued by ICICI Bank, following text should be incorporated in BG:

“We shall be liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only if you
serve upon us a written claim or demand on or before …………….. at ICICI Bank Ltd., Plot No.86, Opp.
Post-Office, Ward No. 3, Morwa, Tehsil Singrauli, Madhya Pradesh-486889.”

6. FITMENT CERTIFICATE:
Tenderers are required to certify that their products are exact replacement of /fully interchangeable to the
original parts and will fit and function on the equipment for which these are intended for without any
modification and conform to performance guarantee as per OEM standards.

7. TECHNICAL SUPPORT & SERVICE:

In addition to normal after sales service, the supplier will render technical support and services to ensure
fitment, proper usage, maintenance and satisfactory performance of the supplied spares. Further, the supplier
needs to ensure quarterly visit of their service personnel for smooth functioning of the supplied items.

8. INSPECTION:
Materials under supply shall be of the best quality and workmanship and shall be in accordance with the
specification laid down in the supply order.
Final inspection will be carried out at the consignee’s end.

9. PAYMENT TERMS:

100% payment shall be released within 21 days of receipt and acceptance of materials at site by the
consignee or submission of bills complete in all respects, whichever is later. The payment shall be made by
“Electronic Fund Transfer” (EFT) or e-payment. You are therefore requested to indicate EFT No. and other
relevant details in your offer/ bill(s). All payments (in Indian Rupees) will be made by concerned Paying
Authority of NCL.
The tenderer must give their Banker’s name, Branch, address, Type of Account, Account No. And
IFSC Code.
Note: If, any delay is arising in payment against the invoice due to fault of supplier and any reversal
of input tax arises due to delay payment of invoice the same will be recovered from supplier along
with interest as paid by NCL due to reversal.
 - 14 -

TERMS & CONDITIONS

PART-B
1. EARNEST MONEY DEPOSIT / SECURITY DEPOSIT:

A. EARNEST MONEY DEPOSIT (EMD):

The value of Earnest Money to be deposited by the tenderer is specified in the NIT. Specified amount of
EMD shall be submitted online through payment gateway provided at NIC Portal during online submission
of bid.
In case of exemption of EMD, the scanned copy of documents in support of exemption will have to be
uploaded by the bidder during bid submission.

The EMD of unsuccessful bidders will be refunded immediately after bidder is declared unsuccessful. EMD
shall be forfeited, if any tenderer withdraws their offer before finalization of the Tender or fails to submit
order acceptance within 15 (fifteen) days from the date of order. For successful bidders, EMD shall be
refunded after deposition of Security Deposit.

B. EXEMPTION FROM SUBMISSION OF EMD

a) State / Central Govt. Organizations / PSU & valid DGS&D/NSIC/Micro and Small
Enterprises (Only for manufacturer) registered firms (registered for the tendered items) are
exempted from submission of EMD. For this purpose, DGS&D/NSIC/MSE registered firms
will have to upload the scanned copy attested (Attested by Notary Public) photocopies of
complete valid registration certificate with DGS&D/NSIC/MSE for tendered items.(valid on
the date of opening of Cover-I). The list of items for which above registration has been
accorded, is to be attached.
Micro and Small Enterprises (MSE) shall submit their valid and complete Registration
certificate, indicating coverage of the tendered item issued by District Industries Centres or
Khadi and Village Industries board or Coir Board or national Small Industries Corporation or
Directorate of handicrafts and Handloom or any other body specified by Ministry of Micro,
Small and Medium Enterprises. (Attested by Public Notary).

b) Ancillary units of Northern Coalfields Limited are also exempted from submission of EMD
only for the items for which they have been accorded proven/provisional ancillary status by
NCL.
c) OEM/OES/OPM or their authorized dealer / distributor or sole selling agents are also
exempted from submission of EMD.
d) For procurement value less than Rs.1,00,000.00, no earnest money deposit will be required.

C. SECURITY DEPOSIT: The successful tenderer shall have to deposit Security Money for 10% (ten
percent) of the value of the awarded contract/order (Landed value) in the form of Bank Draft drawn in
favour of NCL/ DUDHICHUA PROJECT, PAYABLE AT UBI/ DUDHICHUA BRANCH (CODE
: 542610), (MP) or in the form of Bank Guarantee of any Scheduled Bank / Nationalised Bank in the
prescribed format of NCL (Annexure L).
Issuance and acceptance of Bank Guarantee through Structured Financial Messaging System (SFMS)
will also be applicable and the Beneficiary bank/branch Name & address should be mentioned as below:
ICICI Bank Ltd.,
IFSC code: ICIC0003529
Singrauli Branch,
 - 15 -

Plot no-86, Opp. Post office,

Ward no.-3, Morwa,
Tehsil-Singrauli,
Madhya Pradesh-486889

In case of BG issued by ICICI Bank, following text should be incorporated in BG:

“We shall be liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only if
you serve upon us a written claim or demand on or before …………….. at ICICI Bank Ltd., Plot
No.86, Opp. Post-Office, Ward No. 3, Morwa, Tehsil Singrauli, Madhya Pradesh-486889.”

Two weeks time (15 days) shall be given from the date of the order to the successful tenderer to furnish
the Security Deposit. In case the firm fails to deposit the security money, the order shall be cancelled
and the case shall be processed to order elsewhere and the firm’s performance is to be kept recorded for
future dealings with them.
For successful Tenderer, Security Money shall be refunded within 30 (Thirty days) of satisfactory
execution of the Supply order/contract.
Security Money may be converted into Performance Bank Guarantee (PBG) wherever PBG is required
in the NIT. Wherever Security Money shall be treated as performance coverage of the supply
order/contract, the operation of Security Money BG/PBG shall be guided by the stipulated Performance
Bank Guarantee clause of the NIT.

D. EXEMPTION FROM SUBMISSION OF SECURITY DEPOSIT

a) State/Central Govt. Organizations / PSU & valid DGS&D registered firms (registered for the tendered
items) are exempted from submission of Security Deposit. For this purpose, DGS&D registered firms will
have to upload the scanned copy of the documents, (Attested by Notary Public) photocopies of complete
valid registration certificate with DGS&D for tendered items (valid on the due date of online opening of
Part-I i.e. Techno-Commercial Bid.) indicating the items or which firm is registered.

b) Ancillary units of Northern Coalfields Limited are exempted from submission of Security Deposit only
for the items for which they have been accorded proven/provisional ancillary status by NCL.

c) OEM/OES/OPM or their authorized dealer / distributor or sole selling agents are also exempted from
submission of Security Deposit.

d) For procurement value less than Rs.1,00,000.00, no security deposit will be required

Note: NSIC Registered firms shall not be exempted from submission of Security Deposit.

2. Bid Validity: Offer of the firm must remain valid for a period of 180 (One hundred Eighty) days or Six
Months from the date of opening of the PART-I (Techno-commercial Bid). Once the order is placed on the
tenderer within the validity period/extended validity period of the offer, the price(s) quoted in their offer
shall remain FIRM throughout the entire period of operation of the contract.

3. PRICES:
Prices quoted must be FIRM till delivery and on F.O.R. Destination basis, with the break up as per BOQ /
Price Bid. Delivery is to be effected on door delivery basis. Safe arrival of stores at destination shall be the
responsibility of the supplier. The prices must be quoted in the following manner:-

Prices quoted should be given in figures only (To be indicated in BOQ/Price Bid only).
 - 16 -

I) FOR BIDDERS IN INDIA :The rate should be quoted by the bidders from India in Indian Rupee on
FOR Destination basis to the Regional Stores of Dudhichua NCL. The offer should indicate rate per unit,
etc. in the Price Bid format BoQ1.

The bidder should indicate all the relevant cost elements applicable in their case in BoQ1 at the specified
space.

For taxes / duties (% age) and amount both should be clearly indicated as applicable on the date of offer.
The prices quoted should be net of Input Tax Credit of bidder.

Safe arrival of materials up to destination shall be the responsibility of the supplier. Thus E-Way bill, if any
required will be arrange by Bidder.

Conditional discounts shall not be considered for comparison purpose. Cash discount or prompt payment
discount will also not be considered for comparison purpose. However, the discount offered for NCL normal
payment terms (without any condition or deviation) given in this tender will not be considered as conditional
discount.

II) FOR INDIRECT IMPORT (where supplier is to arrange import & pay customs duty etc) :- Indian
Agents/Dealer/Distributors of overseas suppliers should also submit their offer in above Price Bid Format
BoQ1 in case they are submitting the offer in Indian Rupee on FOR Destination basis. In case of imported
items, offer may be submitted in the following manner :--

(a) Price quoted will be on FOR destination basis and the safe arrival of the consignment from the country
of origin dispatched to the ultimate destination will be suppliers’ responsibility.

In that only CGST, SGST or IGST and Statutory local levies (if any) will be payable extra as applicable
against documentary evidence.

(b) The tenderer shall give a confirmation along with their offer that a certificate from their Auditor
certifying that they have paid Custom Duty as per prevailing Custom Rates and refund if any shall be
passed on to NCL and their quoted prices is net of IGST paid at the time of import, shall be submitted
along with supplies/bills.

(c) Import Documents:- The following import documents are required to be submitted with each supply
for acceptance of supplies to NCL:

(i) Self attested copy with original Principal’s Invoice / packing list.
(ii) Self attested copy of Bill of Lading / Airway Bill.
(iii) Self attested copy with original Bill of Entry.
(iv) As per contractual requirement (if any) warranty / guarantee certificate.
(v) Certificate of Origin

The supplier shall provide clear linkage of items as per order with documents furnished under clause (i), (ii)
and (iii) for acceptance by NCL.

The original documents under (i) and (iii) shall be returned after verification with attested photocopy and
making endorsements on original relating to transaction made.

4. EVALUATION OF TENDERS:
Evaluation of Tenders shall be done on total cost basis i.e. Total Landed Cost (inclusive of taxes
and duties, after availing Input Tax (CGST, SGST or IGST if any).
 - 17 -

Total Landed Cost (PER UNIT OF ITEM) shall be calculated as detailed below:

For Indian Manufacturers/Sole Selling Indian Agent:

a) Net Ex-works (Basic Price) For Indian Manufacturers or Net Indian Port/Warehouse Price (For Sole
Selling Indian Agent).
b) Packing and Forwarding Charges
c) Freight charges - as indicated by the bidder
d) Insurance charges - as indicated by the bidder.
e) Any other taxes / duties as legally leviable and spelt out clearly by the bidder
f) Any other charges submitted by the bidder in the price bid.
g) CGST, SGST or IGST (as per prevailing GST ACT, 2017 and rule thereon) on the date of offer.
h) Total Landed Cost (total of price elements a to g above).

In case of NCL is eligible to avail the benefit of Input Tax credit of tendered items, the value of CGST,
SGST or IGST will be deducted/ reduced to the extent of setoff allowed to NCL (depending upon the
nature/category of item) for arriving at the landed price.

Thus Net Landed Price for deciding L1 shall be = [(Landed Price) Less (Input Tax Credit on
CGST/SGST/IGST)].

Bidders are required to provide documentary evidence for claiming concessional rate of Taxes & Duties, if
any. If the bidder fails to provide documentary evidence for claiming concessional taxes/duties, for
evaluation purpose, the maximum applicable rate of taxes & duties will be taken into account by the
Purchaser.

5. INPUT TAX CREDIT: NCL IS ENTITLED TO AVAIL INPUT TAX CREDIT ON ACCOUNT OF
CGST, SGST, IGST FOR INDIGENOUS PRODUCTS, IGST FOR IMPORTED PRODUCTS. HENCE,
SET OFF ALLOWED AGAINST CGST, SGST, IGST AS PER RELEVANT TAX ACT SHALL BE
CONSIDERED FOR DETERMINING TENDER STATUS FOR WHICH BIDDERS SHALL AGREE TO
SUBMIT FOLLOWING DOCUMENTS, AT THE TIME OF SUPPLY, ALONG WITH THEIR BILLS
FOR ENABLING NCL TO INPUT TAX CREDIT.

i. Invoice issued by the supplier should contain following elements as per Section 31 of CGST ACT,
2017 and CGST Rules, 2017 and should be strictly as per the format given in GST Portal
• name, address and GSTIN of the supplier;
• a consecutive serial number(not exceeding sixteen characters containing only alphabets and/or
numerals, unique for a financial year) of Invoice(should not be hand-written);
• date of its issue;
• name, address and GSTIN or UIN, if registered, of the recipient;
• name and address of the recipient and the address of delivery, along with the name of State and its
code, if such recipient is unregistered and where the taxable value of supply is fifty thousand rupees
or more;
• HSN code of goods or Accounting Code of services;
• Description of goods or services;
• Quantity in case of goods and unit or Unique Quantity Code thereof
• total value of supply of goods or services or both;
• taxable value of supply of goods or services or both taking into account discount or abatement, if
any;
• rate of tax as well as amount of tax; (central tax, State tax, integrated tax, Union territory tax or cess)
• place of supply along with the name of State, in case of a supply in the course of inter-State trade or
commerce;
• address of delivery where the same is different from the place of supply;
 - 18 -

• whether the tax is payable on reverse charge basis;

• the word “Revised Invoice” or “Supplementary Invoice”, as the case may be indicated prominently,
where applicable along with the date and invoice number of the original invoice; and
• signature or digital signature of the supplier or his authorized representative.

ii. Vendors / service providers should show CGST, SGST or IGST element separately in their offer and
invoice should be raised as per GST Invoice Rule and GST Input Tax credit rules, 2017.

iii. Bidders are also required to confirm that minimum cenvat amount per unit has been indicated in their
Price Bid.

iv. Bidder has to submit a declaration on invoice or as a separate Annexure that CGST, SGST or IGST
as mentioned in Invoice has been deposited / will be deposited within due date and Prescribed return
has been / will be uploaded on GST Portal as per the provision of GST Act and rules thereon.

v. GST Registration Number of NCL in case of supply for MP is 23AABCN4884H1ZE and in case of
supply of UP is 09AABCN4884H1Z4. Kindly note that the above mentioned IDs are provisional ID
and when GST authority issues final registration certificate, the same shall be indicates. In case
Supply Contract is concluded on you, your bills (cenvatable) should bear this number to enable NCL
to claim INPUT TAX CREDIT.
vi. Supplier shall ensure timely submission of correct invoice(s). as per GST rules/ regulation, with all
required supporting document(s) within a period specified in contract to enable NCL to avail input
credit of GST(CGST & SGST/UTGST or IGST). Further, returns and details required to be filled
under GST laws & rules should be timely filed by Supplier of Goods/ Services with requisite details.
If input tax credit is not available to NCL for any reason which is not attributable to NCL, then NCL
shall not be obligated or liable to pay or reimburse GST (CGST & SGST/UTGST or IGST) together
with all penalties and interest, if any, against any amounts paid or payable by NCL to the supplier.
Further in this case, NCL reserve the right to upload name and detail of such defaulter on NCL
website and may also consider for giving holiday/debarring from participating tenders.

vii. Where NCL has the obligation to discharge GST(CGST & SGST/UTGST or IGST) liability under
reverse charge mechanism and NCL has paid or is/ liable to pay GST (CGST & SGST/UTGST or
IGST) to the Government on which interest or penalties becomes payable as per GST laws for ay
reason which is not attributable to NCL or ITC with respect to such payments is not available to
NCL for any reason which is not attributable to NCL, then NCL reserve the right to deduct/ recover
such amounts against any amounts paid or payable by NCL to Supplier.

viii. Amount of Statutory levies like CGST, SGST or IGST will be released when the same will appear in
GSTR-2A of NCL in the common portal of GST and after submission of documentary evidence
deposition of GST Taxes and filing of GST Returns.

ix. In case of Motor Vehicle, if TCS will be collected, bidder will issue TCS Certificate in prescribed
form i.e 27D.

Anti-Profiteering Clause: As per the provision of Section 171 of CGST Act 2017 “Any reduction in rate of
tax on any supply of goods of services or the benefit of input tax credit shall be passed on to the recipient by
way of commensurate reduction in prices”.

Bidders are required to submit the certificate from Practicing Chartered Accountant having certificate of
Practice and valid membership number of ICAI that he has passed/will passed the benefit, if any arise in his
input tax credit due to implementation of GST.

Note:
 - 19 -

1. In case the GST rating of vendor on the GST portal/ Govt. official website is negative/ black listed at
any stage even after supplier order/ award of work issued, NCL has right to reject the supply order/
letter of Award. NCL shall not be obligated or liable to pay or reimburse GST to such vendor and
shall also be entitled to deduct/ recover such GST along with all penalties/ interest, if any, incurred
by NCL.
2. In case CBIC (Central Board of Indirect tax and Customs)/ any equivalent government agency brings
to the notice of NCL that the supplier of Goods has not remitted the amount towards GST(CGST &
SGST/UTGST or IGST) collected from NCL or any other person to the government exchequer,
NCL reserve the right to upload such defaulter on website and may also consider for giving
holiday/debarring from participating tenders.

6. TAXES & DUTIES:

Mandatory registration of bidder with statutory authorities like Income Tax, GST, is required, unless they
are specifically exempt from registration under specific notification/circular/ section/rule issued by statutory
authorities. The bidder claiming exemption in this respect shall submit supporting documents as well as
certificate from Practicing Chartered Accountant having certificate of Practice and valid membership
number of ICAI that Bidder is fulfilling all the conditions prescribed in notification to make him exempt
from registration.

For Example:

If bidder is exempted from Registration under CGST ACT, 2017 due to his aggregate turnover is less than
20 lakhs then bidder has to submit the copy of Notification along supporting documents which prove that
turnover of their business is less than 20 Lakhs and certificate from practicing Chartered Accountant having
certificate of Practice and valid membership number of ICAI that Aggregate turnover from all business is
less than 20 Lakh, hence he is exempted from Registration under GST Act, 2017.

Percentage / Specified amount of Taxes and duties should be clearly mentioned otherwise, NCL reserves the
right to reject such offers. Taxes and duties applicable on the date of Price-bid opening will be considered
for calculating landed price for comparison /status purpose against this tender.

a. CGST and SGST: If bidder is having local office/warehouses in the state of supply and is having
valid GSTIN number in that state, then CGST and SGST if applicable will be payable extra as per
prevailing GST Act and Rules only in case of Intra state supply. Refund, credit, if any, obtained of
CGST and SGST shall be passed on to NCL which shall be certified by the Auditor of the supplier at
the time of supply.
b. IGST: If the location of bidder is other than the state of supply and not having any office/warehouses
in the state of supply then IGST if applicable will be payable extra as per prevailing GST Act and
Rules only in case of Interstate supply. Refund, credit, if any, obtained of IGST shall be passed on to
NCL which shall be certified by the Auditor of the supplier at the time of supply.
c. The legally applicable rate of TAX should be clearly mentioned in the commercial bid and the rate in
the price bid.
d. Delivery is to be effected on door delivery basis thus bidder will have to arrange the prescribe E-
Way bill at their end

7. SUBMISSION OF BILLS:

A. Following documents required to be submitted to the Consignee:

i) Consignment Note.
ii) Delivery Challan in original.
iii) One copy of the bill.
i) CGST/SGST/IGST duty paying documentary evidence, wherever mentioned
 - 20 -

iv) Warranty/Guarantee Certificate/Inspection Report wherever required.

v) Manufacturers test certificate
vi) Lowest Price Certificate.
vii) Any other documents specified in the Supply order.

B. Following documents should be submitted to the Paying Authority:

ii) 100% bill in triplicate duly stamped and pre-receipted.
iii) CGST/SGST/IGST Duty paying documentary evidence, wherever mentioned
iv) Copy of the consignment Note
v) Warranty/Guarantee Certificate/Copy of the Inspection Note wherever required.
vi) Lowest Price Certificate.
vii) Any other documents specified in the Supply order.

8. LIQUIDATED DAMAGES:
In the event of failure to deliver or dispatch the stores within the stipulated date/period in accordance with
the samples and / or specifications mentioned in the supply order and in the event of breach of any of the
terms and conditions mentioned in the supply order, NCL should have the right:-
a) To recover from the successful tenderer as agreed liquidated damages, a sum of 0.5 % (half percent) of
the price of any stores which the successful tenderer has not been able to supply as aforesaid for each week
or part of a week during which the delivery of such stores may be in arrears limited to 10% (Ten percent).
Wherever felt necessary, the limit of 10% can be increased to 15% at the discretion of Head of the Materials
management Division of NCL.
b) or to purchase elsewhere, after due notice to the successful tenderer on the account and at the risk of the
defaulting supplier the stores not supplied or others of similar description without canceling the supply order
in respect of the consignment not yet due for supply or,
c) To cancel the supply order or a portion thereof and if so desired to purchase the stores at the risk and
cost of the defaulting supplier and also,
d) To extend the period of delivery with or without penalty as may be considered fit and proper, the
penalty, if imposed shall not be more than the agreed liquidated damages referred to in clause (a) above.
e) To forfeit the security deposit fully or partly.
f) Whenever, under this contract, a sum of money is recoverable from and payable by the supplier, NCL
shall be entitled to recover such sum by appropriating in part or in whole by deducting any sum or which at
any time thereafter may become due to the successful tenderer in this or any contract should this sum be not
sufficient to cover the full amount recoverable, the successful tenderer shall pay NCL on demand the
remaining balance. The supplier shall not be entitled to any gain on any such purchase.
g) GST will be charged/ levied on Liquidated Damages as per the provision of GST Act Rule thereon.
h) Supplier will issue Credit Note as per the provision of Rule 53 of CGST Rule, 2017 for LIQUIDATED
DAMAGES if any arises against the Original Invoice(s). However, the amount shall be deducted initially
from the Bill(s).

9. RISK PURCHASE:
In the event of failure of the supplier to deliver or dispatch the stores within the stipulated date / period of
the supply order, or in the event of breach of any of the terms and conditions mentioned in the supply order,
Coal India Ltd., or its subsidiary Companies have the right to purchase the stores from elsewhere after due
notice to the defaulting supplier at the risk and cost of the defaulting supplier. It is clearly mentioned that in
the event of failure of the supplier as detailed above, the cost as per risk purchase exercise may be recovered
from the bills against any other supplies pending in the same Subsidiary Co. and also in any other Subsidiary
Companies / Coal India Limited.
GST will be charged/ levied on Risk Purchase as per the provision of GST Act Rule thereon.

10. FORCE MAJEURE:

If the execution of the contract/supply order is delayed beyond the period stipulated in the contract/supply
order as a result of outbreak of hostilities, declaration of an embargo or blockage or fire, flood, acts of nature
 - 21 -

or any other contingency beyond the supplier’s control due to act of God, then the NCL may allow such
additional time by extending the delivery period as he considers to be justified by the circumstances of the
case and its decision in this regard shall be final. If and when additional time is granted by the purchaser,
the contract/supply order shall be read and understood as if it had contained from its inception the delivery
date as extended. Power failure will not be considered as a force majeure conditions.
(a) The successful bidder will advise, in the event of his having to resort to this clause, by a registered letter,
duly certified by the local chamber of commerce, or statutory authorities, the beginning and end of the
causes of the delay, within 15 days of the occurrence and cession of such force majeure conditions. In the
event of delay last out of force majeure, NCL will reserve the right to cancel the contract, and provisions
governing termination of contract as stated in the bid documents will apply.
(b) For delay arising out of Force majeure, the bidder will not claim any extension in completion date for a
period exceeding the period of delay attributable to the causes of force majeure and neither NCL nor the
bidder shall be liable to pay extra cost provided it is mutually established that the force majeure conditions
did actually exist.

11. PRICE FALL CLAUSE:

The Bidder undertakes that it has not supplied / is not supplying similar product/systems or subsystems at a
price lower than that offered in the present Bid in respect of any other Ministry / Department of the
Government of India or PSU and if it is found at any stage that similar product / Systems or Subsystems was
supplied by the Bidder to any other Ministry / Department of the Government of India or a PSU at a lower
price, then that very price, with due allowance for elapsed time, will be applicable to the present case and the
difference in the cost would be refunded by the Bidder to the Buyer, if the contract has already been
concluded.

12. BANNED OR DELISTED SUPPLIERS:-

The bidder(s) would give a declaration that they have not been suspended, banned or de-listed by any
Government or Quasi-Government agencies or PSU’s. If a bidder has been suspended banned by
Government or Quasi-Government agencies, PSU’s, this fact must be clearly stated and it may not
necessarily be a cause for disqualification. If this declaration is not given, the bid will be rejected as non-
responsive. Annexure G.

13. MSM Enterprise:

As per provision of Micro, Small and Medium Enterprises Development Act, 2006, the vendors should
confirm their Registration Number along with the name of their Registering Authority. They should also
attach a duly self-certified notarized copy (certified by the Chief Executive of the Enterprise) of the valid
registration certificate with each invoice against each dispatch of all purchase orders.
“20% of the tendered quantity shall be reserved for procurement from participating Micro & Small
Industries subject to their quoting price within the band of L-1 +15% and bringing down their price to L-1
price in a situation L-1 price is from someone other than a Micro and Small Enterprises. In case of more
than one such Micro and Small Enterprise, the supply shall be shared proportionately (tendered quantity).

Out of 20% of this quantity, 4% shall be procured from Micro and Small Enterprises owned by SC/ST
entrepreneurs provided they meet the tender requirement and L-1 price. In event of failure of such Micro and
Small Enterprises to participate in tender process or meet tender requirement and L-1 price this 4%
requirement earmarked for Micro and Small Enterprises owned by SC/ST shall be met from other Micro and
Small Enterprises.

The firm has to submit a notarized copy of Entrepreneurs memorandum certificate i.e. EM-Part-2 issued by
District Industries Centre to claim their status as “MICRO” & “SMALL” Entrepreneurs. “SC” & “ST”
Entrepreneurs has to submit necessary cast certificate issued by State Authorities.
 - 22 -

14. LOWEST PRICE CERTIFICATE:

That, the price quoted by you against this tender is the lowest and is the same as applicable to other
Government Departments/ Undertakings/ Other Organizations.
They should also certify that the quoted rates are not higher than rates quoted / prices charged by them for
same items to other Customers. – (Annexure-D)

15. QUALITY CERTIFICATE:

The tenderer will certify that, there has not been any complaint against the quality of their products supplied
to Government Departments or Public Sector Undertakings/Other organizations. Annexure E.

16. GUIDELINES FOR ANCILLARY UNITS OF NCL:

a. The Ancillary units should indicate their assessed capacity along with the total pending order available
with them on the date of tender opening. The difference between the two will be taken as their available
balance capacity for the tender and distribution of order quantity will be decided based on the same.
b. Grant of Ancillary status will not automatically declare the firm as a proven bidder. The ancillary unit
has to fulfill the eligibility and provenness criteria specified in the tender.
c. If the L1 tenderer is an ancillary unit and there is only one ancillary unit participating in the tender, the
entire order shall be booked on them, subject to their capacity. If they are not having sufficient capacity,
the balance quantity shall be ordered on L2 bidder subject to their matching L1 price.
d. If more than one ancillary unit has participated in the tender and one of them quotes the L1 price, 60% of
the tender quantity or up to their capacity (whichever is lower) will be ordered on L1 party.
Balance quantity will be offered to L2 amongst the ancillary bidder at L1 price. If the capacity of the L2
party amongst the ancillary bidder falls short of the balance quantity, then leftover quantity will be
offered to L3 and so on amongst the ancillaries at L1 rate.
Only if the total capacity of all the ancillary units taken together falls short of the requirement will be
non-ancillary bidders be considered for placement of order. In such case, the balance quantity shall be
ordered on the lowest non-ancillary bidder subject to their matching L1 price.
e) If a non-ancillary unit quotes the L1 price and there is one or more ancillary units participating in the
tender, 60% of the tender quantity shall be booked on the L1 bidder, balance 40% or up to their capacity
(whichever is lower) shall be ordered on ancillary bidder who has quoted the lowest price among the
ancillaries subject to their matching L1 rates. Leftover quantity, if any, shall be distributed as per serial
no. (d) above

17. IDENTIFICATION MARK:-

(a) The manufacturer’s distinctive identification mark / symbol as also Serial No. size, type, product
designation etc. if any, must be clearly embossed / engraved / punched on each and every item, as far as
practicable and wherever possible, at a visible place which is not subjected to normal wear and tear. Apart
from this a tag may be attached to each part / item giving identification mark, part no., description, year and
month of manufacture etc.
(b) The Spares supplied to NCL Dudhichua should bear NCL Dudhichua identification mark. The word
“NCL/DCH” must be embossed/ engraved/ punched. For specific item where this is not possible, the
marking may be done by metal marker or painting also.

18. DEVIATION:
Normally no deviation is acceptable to our Tender Documents. Terms and conditions which are in deviation
are liable for rejection. No document presented by the bidder after due date and time of submission of the
bid, shall be taken in to consideration unless specifically asked by NCL. If a bidder offers a rebate
unilaterally after due date and time of submission of bid , it will not be considered for evaluation purpose
but the rebate offered shall be availed while awarding the contract , if the bidder emerges as lowest
evaluated bidder. (Annexure-F)
 - 23 -

19. WITHDRAWAL, SUBMISSION AND MODIFICATION OF TENDER:

NCL expects Tenderers to read and understand all the provisions of the Tender documents carefully prior to
submission of their Tender and accordingly tender once submitted shall be judged on the basis of their
contents and as per provisions of the tender documents and shall not be allowed to be withdrawn, modified
or amended within the validity period of the tender.

20. PACKING:
Packing of all the materials shall conform to the requirements of the carriers.

21. Supply order if placed will also be governed by the “General Terms and Conditions of supply of stores”
enclosed herewith at Annex.-GTC, unless stated otherwise in this bid document or in the supply order.

22. ALL PROVISIONS OF COAL INDIA PURCHASE MANUAL - 2004 SHALL BE APPLICABLE TO
THIS TENDER.

23. DISPUTES ARE SUBJECT TO THE JURISDICTION OF “ DUDHI COURT” ONLY.

24. ARBITRATION: (Applicable to PSUs & Govt. Dept. Only).

‘In the event of any dispute or difference relating to the interpretation and application of the provisions of
the contracts, such dispute or difference shall be referred by either party for Arbitration to the sole Arbitrator
in the Department of Public Enterprises to be nominated by Secretary to the Govt. of India in-charge of the
Deptt. of Public Enterprises. The Arbitration and Conciliation Act, 1996 shall not be applicable to arbitration
under this clause. The award of the Arbitrator shall be binding upon the parties to the dispute, provided,
however, any party aggrieved by such award may take further reference for setting aside or revision of the
award to the Law Secretary, Department of Legal Affairs, Ministry of Law & Justice, Govt. of India. Upon
such reference, the dispute shall be decided by the Law Secretary or the Special Secretary/Additional
Secretary, when so authorized by the Law Secretary, whose decision shall bind the parties finally and
conclusively. The Parties to the dispute will share equally the cost of arbitration as intimated by the
Arbitrator.’
The above clause will be applicable only in case of orders/contracts to be placed on Public Sector
Enterprises/Govt. Deptts.

25. SOCIAL ACCOUNTABILITY CLAUSE- As per Annexure-H.

26. ANTI CARTELIZATION: Associated companies of the bidders would be ineligible to participate in
the same tender. An affidavit (on a requisite amount of Stamp Paper) to this effect shall be submitted by the
bidder as mentioned below.

“We hereby certify and confirm that no cartelization has been formed in the current tender. It is also
certified that no associated companies / sister concerns / partnership firms/ subsidiaries or any other firm
related to our firm has participated in this tender”

In case of cartelization or apparent cartel formation, Penal Action as per the provision of CIL Purchase
Manual shall be taken.

27.Special Conditions:
i) To follow the guidelines issued or to be issued by Govt. of India from time to time for giving
purchase preference for production and services to PSUs and / or
ii) Not withstanding anything said above Northern Coalfields reserve the right to follow any
guideline or instructions received from the government or any statutory body from time to time.
iii) NCL reserves the right to increase the quantities against any or all the items of the tender by not
more than 20% (Twenty Percent) before opening of Price Bid.
 - 24 -

28. Other Commercial Information Sheet: Other Commercial Information Sheet in Excel File (named as
COMMERCIAL.xls) is to be downloaded from bidding portal and uploaded after fulfilling the required
details. This Excel File shall contain a single sheet and bidders must fill the relevant information in the said
sheet before uploading the same (to be submitted in Cover-I)

Note: The applicable certificates which are to be submitted / uploaded after signature are enclosed as
Annexures in the NIT. These documents need to be downloaded from Annexures as enclosed in NIT.

While submitted the Bid on e-Procurement portal, relevant point of GTE template is to be filled up in the
form of YES/NO as confirmation of acceptance for commercial evaluation.

PLEASE GO THROUGH THE TENDER DOCUMENT CAREFULLY AND UPLOAD YOUR OFFER
ACCORDINGLY COMPLETE IN ALL RESPECTS WITH SUPPORTING DOCUMENTS WHEREEVER
ASKED FOR.
Yours faithfully,
For & On Behalf of Northern Coalfields Limited

(A.K Agrawal)
Dy. General Manager (MM), DCH
 - 25 -

Encl.
1. Annexure – B: Technical Specifications of the tendered items intended to be procured are detailed in
Annexure-B under the heading “TECHNICAL SPECIFICATION”.
(Technical Parameter Sheet along with Commercial Parameter Sheet (TPS-BoQ1.xls) in EXCEL File is to
be downloaded from bidding portal and uploaded after fulfilling the required details/ accepting the
parameters.)

2. Certificates/ documents are to be downloaded and printed (Letter of BID to be printed on the letter Head
of the firm), signed with seal of Company and to be uploaded online as .pdf document along with other
documents as per requirement of NIT in the specified folders. Wherever specified in the NIT scanned copy
of original notarized document is to be uploaded. Bidders are suggested to scan the documents in 100 DPI
for maintaining clarity & easy upload. The space / File names where respective files are to be uploaded is
specified below:

To be submitted in “LETTER OF
a Annexure -A Letter of Bid
BID” in Cover I as a .pdf file.
b Annexure-C Self-Certificate for Proven-ness
c Annexure-D Lowest Price Certificate
d Annexure-E Quality Certificate
e Annexure-F No-Deviation Certificate
f Annexure-G Non Banning-Delisting Certificate
g Annexure-H Social Accountability Certificate To be submitted in “CERTIFICATES”
h Annexure-I Fitment Certificate attached in single PDF file in Cover I
Annexure-J Technical Support & Services
i
Certificate
Annexure-K Performance Certification
j

CPS contained in Commercial Parameter Sheet To be downloaded, filled & uploaded

k
TPS as Sheet 2 in “TPS-BoQ1.xls” file in Cover I
Commercial Other Commercial Information To be downloaded, filled & uploaded
l in “OTHER COMMERCIAL
INFORMATION.xls” file in Cover I
Documents related with Eligibility Criteria Clause 1 (a) To be Submitted in Single pdf file in
m (Part-A of Terms & Conditions) ELIGIBILITY DOCUMENTS in
Cover I
Documents if any, given in Technical Specification To be Submitted in Single pdf file in
n (Annexure-B) TECHNICAL DOCUMENTS in
Cover I
All the documents related to Proven-ness Criteria given in To be Submitted in Single pdf file in
o Technical Specification (Annexure-B) in Table under the PROVENNESS DOCUMENT in
heading “PROVENESS DOCUMENT Cover I
p EM Part II Certificate in support of MSME, if applicable To be submitted in “OTHER
EMD exemption document (if required), AFFIDAVIT DOCUMENTS” attached in single
q
AS PER NIT Part-B Clause-26 PDF file in Cover I
r Any other document/certificate as per requirement of NIT.

PROVENNESS DOCUMENTS

i) Self attested copies of credential on the basis of which the bidder has sought Proven Status
 - 26 -

ii) A chart as below summarizing therein all information about fulfilling Provenness Criteria of Tender. This
chart is to be self attested with signature & seal.

TPS item Sl. Basis of Details of Credential submitted Page No. of

No. offered claiming for Reference No. & Company Documents
provenness Date
Item Sl. No. 1

3. Format for Bank Guarantee for Security Deposit. Annexure – L

4. Format for Performance Bank Guarantee. Annexure – M
5. General Terms & Conditions: Annexure-GTC

PLEASE GO THROUGH THE TENDER DOCUMENT CAREFULLY AND UPLOAD YOUR OFFER
ACCORDINGLY COMPLETE IN ALL RESPECTS WITH SUPPORTING DOCUMENTS WHEREEVER
ASKED FOR.

Offer submitted with irrelevant, abnormal, unusual, inconsistent value(s), against any clause of TPS may
reflect the bidder as ‘COMPLIED’ by the system but the same may be rejected if necessary after due
evaluation of the information provided.
 - 27 -

ANNEXURE-A
Letter of Bid (LOB)
LETTER HEAD OF BIDDER

To,
The Deputy General Manager,
MM Department
Dudhichua Project,
P.O- Khadia,
Distt- Sonebhadra, (U.P)-231222

Sub: Tender No: DCH/PUR/e-OTE/17-18/17044/071 Date: 27.07.2017.

Tender ID:

Dear Sirs,
1. Having examined the Bid Documents including Addenda/Corrigenda, if any, I / We, the
undersigned, offer to supply and deliver the material as per our offer submitted in conformity with
the said Bid Documents.
2. We confirm to accept all terms and conditions contained in the tender document unconditionally.
3. We confirm that until a formal contract is prepared and executed, this bid together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract between us.
4. We understand that you are not bound to accept the lowest or any bid you may receive.
5. We confirm that the contents of the offer are given after fully understanding and all information
furnished by us are correct and true and complete in every respect.
6. We confirm that all information/ documents / credentials submitted along with the tender are
genuine, authentic, true and valid.
7. We confirm that if any information or document submitted is found to be false / incorrect, the said
offer shall be considered absolutely null & void and action as deemed fit may be taken against us
including termination of the contract, forfeiture of all dues including EMD / Security Deposit and
Banning of our firm and all partners of the firm as per provisions of law.

Yours faithfully,
(Signature of the Bidder)
(Seal of the firm)

Name:
Designation:
Date:

Note:
1. This letter should be on the letterhead of the Bidder and should be signed by the bidder .
2. In case the bidder who has signed the LOB is the DSC holder, no additional documents are required.
3. In case the bidder who has signed LOB is not the DSC holder, then the authorization on non - judicial
stamp paper duly notarized as per format mentioned on next page by the person signing the LOB i.e. the
bidder, in favour of person bidding online i.e. DSC holder, is required to be uploaded along with this Letter
of Bid.
 - 28 -

Format for Authorisation to DSC holder bidding online on behalf of bidder.

NON JUDICIAL STAMP PAPER OF Rs 10/-

I/We do hereby authorise M/s/Mr/…………………………………(DSC Holder) Address

………………………………….. for online bidding on behalf of me/us for the e-tenders invited by
Northern Coalfields Limited, Singrauli, Dudhichua Project on www.coalindiatenders.gov.in.

Signature/Seal of the DSC Signature & Seal of the

Holder Authorised for online bidder (LOB Signatory)
bidding on behalf of the Authorising the DSC Holder
bidder. for online bidding.

Signature & Seal of the

NOTARY
 - 29 -

ANNEXURE – B

TECHNICAL SPECIFICATIONS & SCHEDULE OF REQUIREMENT

Tender Ref: 17044/071 DT. 27.07.2017 (Proximity Sensor for HD785-7 Dumper)

SCHEDULE OF REQUIREMENT

Sl. No. Description Part No. UOM Quantity

1 Proximity Sensor 56198N8191 NO 6

Documents to be uploaded by the bidder-

1. TECHNICAL DOCUMENT :
Following documents (authenticated and scanned) are to be uploaded in folder “TECHNICAL
DOCUMENT” as single .pdf file in Cover – I. For ease in searching and identifying, a scanned
indexed content indicating documents as detailed below is to be submitted in same folder. In case any
document contains more than one information out of the below listed items, then the same is to be
mentioned very clearly.
i. Make/Brand/Model name, HSN Code of the offered items, detailed technical specifications of
the offered item, technical leaflets, if any, along with the name & address of the manufacturer
& country of origin to be indicated in the offer.
ii. Guarantee/Warrantee: As per NIT clause-4 of Terms and Conditions Part-A.
iii. Delivery period: As per NIT clause-3 of Terms and Conditions Part-A.
iv. The test cum inspection certificate is required.
v. Fitment certificate is required.

2. PROVENNESS DOCUMENT:
All the required scanned documents in respect of Proven ness Clause (Clause 01 B) are to be uploaded in
folder named as “PROVENNESS DOCUMENT” as single .pdf file in Cover – I. For ease in searching and
identifying, a scanned indexed content indicating documents is to be submitted in same folder.

3. Scanned documents in respect of Eligibility Criteria including Authorization if any, are to be uploaded as
single .pdf file named “ELIGIBILITY DOCUMENT.pdf” in Cover – I.

Note:
(a) Tendered items will be procured from the sources as per eligibility & provency criteria given at
Terms & Conditions Part – A Clause 1(a) and (b) of NIT.

(b) Technical Parameter Sheet – To be downloaded from e-Procurement portal and to be submitted as
part of Bid.

(c) The status of Overall Compliance or Non-Compliance of the eligibility under Technical
Specification, on the basis of information submitted by the bidder for individual items, shall be shown
in the Technical Parameter Sheet of TPS.XLS file down loaded from e-Procurement portal.

(d) Offer submitted with irrelevant, abnormal, unusual, inconsistent value(s), against any clause of TPS
may reflect the bidder as ‘COMPLIED’ by the system but the same may be rejected if necessary after
due evaluation of the information provided.
 - 30 -

ANNEXURE – C

SELF CERTIFICATE FOR PROVEN-NESS SOURCE

“The items covered in the Purchase Order(s) / Rate Contract(s) copies enclosed with our offer have been
fully executed and have performed satisfactorily as per the Provisions of respective Purchase Order(s) /
Rate Contract(s) and all complaints / claim(s) lodged by the purchaser, if any, have been attended to and
no complaints / claims(s) are pending”

Date Signature of Tenderer

Seal of the Firm

 - 31 -

ANNEXURE – D

LOWEST PRICE CERTIFICATE

I/We do hereby certify that prices quoted by us against this tender is the lowest and is the same as
applicable to other Government Departments/ Undertakings/ Other Organisations.

We also certify that the quoted rates are not higher than rates quoted / prices charged by us for same items
to other Customers.

Date Signature of the Tenderer

Seal of the Firm
 - 32 -

ANNEXURE – E

QUALITY CERTIFICATE

I/We certify that there has not been any complaint against the quality of our products supplied to
Government Departments or Public Sector Undertakings/Other organizations.

Date Signature of the Tenderer

Seal of the Firm

 - 33 -

ANNEXURE – F

NO DEVIATION CERTIFICATE

“We declare that there is no deviation from the NIT terms and conditions in the offer submitted by us.”

Date Signature of the Tenderer

Seal of the Firm

 - 34 -

ANNEXURE – G

NON-BANNING OR DELISTING CERTIFICATE:

Our firm has not been suspended banned or de-listed by any Government or Quasi-Government agencies or
PSU’s.

Date Signature of Tenderer

Seal of the Firm

 - 35 -

ANNEXURE – H

“Measures / Parameters towards Social Accountability”

We, M/s____________________________________(name of the firm) hereby certify that the following
parameters pertaining to aspects of Social Accountability are being observed by our firm.

1 Child Labor & Young Workers.

A No Child Labor has been engaged
B No Young Worker has been engaged which was avoidable
C If engaged, there is no violation of NCL’s Young Workers policy
D No work-activity of own operations is hazardous / unsafe to the health & development of
children & Young persons.
2 Forced Labor
A No unwilling person has been engaged through any force.
B No deposits or personal documents have been kept in lieu of employment
C No wage, benefit, or personal documents have been withheld to force an employee to continue
his/her employment
D Right of employees has not been restricted to leave workplace after duty hours, and to leave
employment with due notice.
3 Safe and healthy work environment.
A Workplaces under own control are safe and healthy as per applicable norms
B Required health & safety instructions are regularly given to employees
C Suitable systems are in place to detect, avoid or respond to potential threats to health & safety
in work places under own control.
D Written records of all occurred accidents in places under own control are maintained
E Contractually required PPE are provided to employees.
F Contractually required first-aid and follow up medical treatment provided to injured
employees.
G Female workers are not exposed to risk their childbearing capabilities?
H Clean toilets, potable water, and hygienic food storage facility are available for employees
I Dormitory or equivalent facility, if provided, are clean, safe and meet basic needs of occupants
J Right of employees is not restricted to leave work place without seeking permission from any
other if they see imminent serious danger
4 Freedom of union / association activities
A Right of employees to form union / association as per law is honoured, and no one is
discriminated or penalized for this
B Employees / workers are free to elect their representative as per law
C Right of elected workers’ representatives is not restricted for free access to their members as
per law, and they are not subjected to discrimination, harassment or retaliation for this.
5 Social and personal equality of employees
a No one is discriminated for employment, remuneration, and service facilities – based on
his/her ethnics/social origin, cast, birth, religion, disability, gender, sexual orientation, family
responsibilities, marital status, union/association membership, political opinion, age, etc – if
otherwise fit and/or suitable.
B No employees is interfered to observe his/her tenets/practices, or obligations of his/her
ethnic/social origin, religion, disability, gender, sexual orientation, family responsibilities,
union/association membership, political opinion etc.
C Employees are not allowed of any behaviour (including gestures, language and physical
contact)that is threatening, abusive, exploitive, or sexually coercive – at work place and
provided residential facility like dormitory etc.
d Employees are not subjected to pregnancy test or virginity test
 - 36 -

6 Dignity of employees
A All employees are treated with due dignity and respect
B No employee is subjected to corporal punishment, mental or physical coercion, verbal abuse,
or harsh or inhuman treatment.
7 Reasonable working hours
A Declared working hours of employees (including weekly offs and holidays) are in compliance
with the applicable rules.
B All overtime work is either voluntary by the concerned employee, or through an agreement
with workers’ union / association / representative

8. Proper Remuneration
A All employees are paid their legal wages / pays as per payment protocol set by NCL
B Wage/pay of any employee is not deducted for disciplinary purpose, unless permitted by law
and agreed by employee unions/association
C All earnings and deductions of employees are clearly detailed under salary/wage sheets, and
payments are made to employees as per scheduled arrangement;
D All overtime work is paid at a premium rate as per the applicable law
E All applicable labor and social security obligations (e.g. PF) are fulfilled for all employees
F Applicable obligations for labor and social security are not circumvented in any manner

Date Signature of the Tenderer

Seal of the Firm

 - 37 -

ANNEXURE – I

FITMENT CERTIFICATE

We certify that offered products (either with tendered Part Number or Superseded Part Number) are
Exact Replacement / fully interchangeable to the original parts and will fit and function on the equipment
for which these are intended for on one – to – one basis against replacement of the respective items
without any modifications to the existing system of equipment.

Date : Signature of Tenderer

Seal of the Firm

 - 38 -

ANNEXURE – J

TECHNICAL SUPPORT & SERVICES CERTIFICATE

We agree for rendering prompt technical support & services to ensure fitment, proper usage, maintenance
and satisfactory performance of supplied spares. We shall arrange quarterly visit of their service personnel
for smooth functioning of the supplied items.

Date Signature of Tenderer

Seal of the Firm

 - 39 -

ANNEXURE - K

Performance Certification

We certify that there has not been unsatisfactory performance for two consecutive supplies made by us, for
the offered item/items.
Date:

Signature of Tenderer

Seal of the Firm

 - 40 -

ANNEXURE - GTC

GENERAL TERMS AND CONDITIONS OF SUPPLY OF STORES

1. Definition:
In the interpretation of the Contract and the general and special conditions governing it unless the
context otherwise requires:
i. “CONTRACT” means the invitation of tender, instructions to tenderers, acceptance of tender,
particulars and the general and special conditions specified in the acceptance of tender and includes a
repeat order which has been accepted and acted upon by the supplier.

ii. The term “SUPPLIER” shall mean the person, firm or company with whom the contract is placed and
shall be deemed to include the supplier in successors (approved by the Purchaser) representatives,
heirs, executors, administrators and permitted assignee as the case may be.

iii. “CONTRACT PRICE’ shall mean the sum accepted or the sum calculated in accordance with the
price and / or terms accepted by or on behalf of the purchaser.

iv. The Chairman – cum Managing Director means Chairman – cum Managing Director of Northern
Coalfields Limited, Singrauli.

v. The term DRAWING shall mean the drawings, the plans specified in or annexed to the schedule of
specification.

vi. The term “PURCHASE EXECUTIVE” shall mean the purchaser or purchaser named in the schedule
to the tender, his or their successors or assignees.

vii. The term "INSPECTOR" shall mean any person nominated by or on behalf of the purchaser to inspect
supplies, Stores or works under the contract or his duly authorized agent.

viii. The term "PROGRESS OFFICER" shall mean any person nominated by or on behalf of the
purchaser to visit supplier’s works to ascertain the position of deliveries of stores purchased.

ix. The term "MATERIALS" shall mean anything used in the manufacture or fabrication of the stores.

x. The term "PARTICULARS" shall mean the following:

a. Specification
b. Drawing
c. Sealed pattern denoting a pattern sealed and signed by the inspector
d. Certified or sealed sample denoting a copy of the sealed pattern or sample sealed by the purchaser
for guidance of the Inspector.
e. Trade pattern denoting a standard of the ISI or other standardizing authority of Northern Coalfields
Limited and / or a general standard of the Industry and obtainable in the open market.
f. Proprietary make denoting the product of an individual manufacturer
g. Any other details governing the construction, manufacturer and or supply as existing in the
contract.

xi. "STORES" means the goods specified in the supply order or schedule, which the contractor has agreed
to supply under contract.
xii. The term "TEST" shall mean such test or tests as are prescribed by the specification or considered
necessary by the Inspector or any agency acting under direction of the Inspector.
xiii. The term "SITE" shall mean the place or places named in the "SUPPLY ORDER" or such other place
or places at which any work has to be carried out as may be approved by the purchaser.
 - 41 -

xiv. Works denoting the persons shall include any company or association or body of individuals whether
incorporated or not.
xv. "WRITING" shall include any manuscript, typewritten or printed statement under or over signature or
seal as the case may be.
xvi. "UNIT & QUALITY" means the unit and quantity specified in the schedule.
xvii. "SUPPLY ORDER" or "PURCHASE ORDER" means an order for supply of stores and includes an
order for performance.

2. The delivery of stores shall be deemed to take place on delivery of the stores in accordance with the
terms of the contract after approval of stores by the Inspector to:
i. The consignee at his premises or
ii. Where so provided the interim consignee at his premises or
iii. A carrier or other persons named in the contract an interim consignee for the purpose of
transmission to the consignee.
iv. The consignee at the destination station in case of contracts stipulated for delivery stores at
destination station.

3. Words in the singular include the plural and vice-versa.

4. Words denoting the masculine gender shall be taken to include the famine gender and work persons, shall
include any company or association or body of individuals, whether incorporated or not.

5. Terms and expressions not herein defined shall have the meanings assigned to them in the India Sale of
Goods Act 1930 or the Indian Contract, 1872 or the General Clauses Act 1897 and as amended in
respect of all the Acts as the case may be.

6 (a) Parties:-
The Parties to the contract are the supplier and the purchaser named in the schedule or any other specifically
mentioned in the contract.
(b) Address to which communications are to be sent- For all purposes of the contract, including arbitration
hereunder, the address of the supplier mentioned in the tender shall be the address to which all
communications addressed to the supplier shall be sent, unless the supplier has notified a change by a
change by a separate letter containing no other communication and sent by registered post acknowledgment
due to the head of the office placing the supply order. The supplier shall be solely responsible for the
consequence of an omission to notify a change of address in the manner aforesaid.

Any communication or notice on behalf of the purchaser in relation to the contract may be issued to the
supplier by Purchase Executive and all such communications and notices may be served on the supplier
either by registered post or under certificate of posting or by ordinary post or by hand delivery at the option
of such executive.

7. (i). The price quoted shall be either FOR place or Railway station of dispatch, FOR destination. Delivery
free to the consignee, FOB or CIF as specified in the invitation to the tender. All offers from countries other
than Purchaser’s country shall quote on FOB and CIF basis.
(ii). In all cases the prices quoted must be net per unit shown in the enquiry and must include all packing and
delivery where applicable. Refunds on account of returnable packages (if any) are to be separately specified.
The price should show separately the Foreign Exchange element and the Rupee element for stores to be
imported. GST shall be shown separately and whether it is State GST or Central GST.
(iii). The price must be stated separately for each item on unit basis.
(iv). When quotations are made for units other than those specified in the enquiry, the relationships should
be stated.
(v). The prices quoted must be firm and the offers made must remain open for at least four months from the
date of submitting quotations unless otherwise specified.
 - 42 -

(vi). Tender must invariably be submitted along with illustrated literature giving complete and detailed
specifications, particulars etc. of the main unit and of the standard accessories to be supplied with the stores.
(vii). Tenderer must clearly specify their recommended spare parts that will be supplied along with the main
unit and item wise prices of the spares parts, also what are fast moving, medium moving, slow moving and
insurance spares and the period up to which they are likely to last.
(viii). Printed terms and conditions of the tendering firms shall not be considered as forming part of their
tender. In case the terms and conditions of contract applicable to this invitation to tender are not acceptable
to the tendering firms, they should clearly specify deviations there from in their tender.
(ix). Typed quotations should be submitted. Those containing erasures and over-writings are liable to be
rejected. Any corrections made in the tenders must be initialed by the tenderers, failing which their tenders
will not be considered.
(x). Insurance arrangement will be made as per instructions being issued from time to time by the Materials
Management Division of Coal India Limited and / or its subsidiary companies.

8. (i) Samples of each item, if considered necessary, should be submitted simultaneously by the contractor
for inspection by Inspector / Inspectors unless the articles under tender are of considerable bulk in which
case separate arrangement will be made for inspection of the articles offered while considering the
quotation.
(ii). All samples required for inspection or test shall be supplied by the successful tenderer free of cost.
(iii). All samples must be clearly labeled with the tenderer’s name, this offer enquiry number and the last
date of opening of tender.

9. a) Subletting and Assignment

The supplier shall not save with the previous consent in writing of the purchaser, sublet, transfer, assign the
contract or any part thereof or interest therein or benefit or advantage thereof in any manner whatsoever.
Provided nevertheless that any such consent shall not relieve the supplier from any obligation, duty or
responsibility under the contract.

b) Change in a Firm
(i) Where the supplier is a partnership firm, a new partner shall not be introduced in the firm except with the
previous consent in writing of the purchaser (which may be granted only as an exception) of a written
undertaking by the new partner to perform the contract and accept as liabilities incurred by the firm under
the contract prior to the date of such undertaking.
(ii) On the death or retirement of any partner of the supplier firm before complete performance of the
contract the purchaser may at his option cancel the contract in such case the supplier shall have no claim
whatsoever for compensation against the purchase.
(iii) If the contract is not determined as provided in the sub-clause (ii) above notwithstanding the retirement
of a partner from the firm, he shall continue to be liable under the contract for acts of the firm until a copy of
the public notice given by him under Section 32 of the Partnership Act has been sent by him to the purchaser
by registered post acknowledgment due.

10. (a) Consequence of Breach

Should the supplier or a partner in the supplier firm commit breach of either of the conditions mentioned at
Clause 20 (a) or (b) (i) of this sub-clause, it shall be lawful of the purchaser to cancel the contract and
purchase or authorize the purchaser of the stores at the risk and cost of the supplier and in that event the
provisions of clause 20 shall as far as applicable shall apply.
(a) The decision of Coal India Ltd. and/or its subsidiary companies as to any matter or thing concerning
or arising out of this sub-clause or any question whether the supplier or any partner of the supplier firm has
committed a breach of any of the conditions in this sub-clause contained shall be final and binding on the
supplier.

11. Use of raw materials secured with Government assistance

 - 43 -

a. Where any raw material for the execution of the contract is procured with the assistance of CIL and or its
subsidiary companies by purchase or under arrangement made or permit, license, quota certificate or release
order issued by or on behalf of or under authority or by any officer empowered in that behalf by law, or is
issued from government stock and where advance payments are made to the supplier to enable him to
purchase such raw materials for the execution of the contract, the supplier.
I. Shall hold such material as trustee of Coal India Limited and / or its subsidiary companies
II. Shall use such material economically and solely for the purpose of the contract
III. Shall not dispose of the same without the previous permission in writing of the purchaser; and
IV. Shall tender due account of such material and return to the purchaser at such place as the purchaser may
direct all surplus or unserviceable material that may be left after the completion of the contract or its
termination for any reason whatsoever. On returning such material, the supplier shall be entitled to such
price thereof as the purchaser may fix having regarding the condition of such material.
b. Where the contract is terminated due to any default on the part of the supplier, the supplier shall pay all
transport charges incurred for returning any material up to such destination as may be determined by CIL
and / or its subsidiary companies whose decision shall be final.
c. If the supplier commits breach of any of the conditions in this clause specified, he shall, without prejudice
to any other liability, penal or otherwise, be liable to account to CIL and or its subsidiary companies all
money, advantages of profits accruing from or which in the usual course would have accrued to him by
reasons of such breach.
d. Where the stores manufactured or fabricated by the supplier out of the materials arranged or procured by
or on behalf of Coal India Limited and / or its subsidiary companies are rejected the supplier shall, without
prejudice to any other right or remedy of the Government, pay to the Government on demand the cost
price or market value of all such materials whichever is greater.
12. The tenderers in case of imported items, shall clearly mention in the quotation that in the event of the
supply order being placed with them, they shall arrange for supply within a reasonable period of all
necessary maintenance tools and spares parts that may be required from time to time during the normal life
of the machines, on a continuous basis and at a price not in excess of the landed cost at their premises plus a
stated percentage differential (such a differential should be indicated) and proper servicing of the main unit
supplied by them as and when required. In case there is a Rate Contract with the DGS&D supply be made at
the RC rates.
13. The tenderers shall give a warranty of satisfactory performance of the unit offered by them for a period
of 12 months from the date of commissioning or 18 months from the date of receipt and acceptance by CIL
and / or its subsidiary companies. The supplier shall be responsible for any defects that they develop under
the conditions provided for by the contract and under proper use, arising from faulty materials, design or
workmanship and shall remedy such defects at his own cost when called upon to do so. If it becomes
necessary for the supplier to replace or renew any defective portion of the goods, such replacement or
renewal should be made by the supplier without any extra cost to Coal India Limited and / or its subsidiary
company.
14. For orders placed directly on overseas suppliers, the tenderers should separately indicate whether their
prices quoted include any commission for the manufacturer’s agents in India and the amount of
remuneration for the agent included in the quoted price. Price shall include:
a. The service that will be rendered by them as manufacturer’s agent
b. The name and address of agents, if any, in India, and
c. The agency commission or remuneration or freight in case FOR prices are accepted will be paid in
Rupees in India

15. On acceptance of the tender, a formal acceptance of tender or supply order will invariably be issued.
Advance intimation in writing of acceptance of the tender will be given whenever considered necessary by
the said authority. In case an advance intimation has been given, the formal acceptance of tender of supply
order shall follow in due course, but immediate action towards execution of supply order shall be taken on
receipt of the advance intimation.

16. Earnest Money/ Security Money:

 - 44 -

a. Earnest money clause should be stipulated in the tender. The submission of Earnest Money to be
deposited by the tenderer should be online. For unsuccessful tenderer, EMD shall be refunded immediately
after finalisation of the tender with the approval of the HOD of MM deptt. Or Head of Area. EMD shall be
forfeited if any tenderer withdraw their offer before finalization of the tender or fails to submit order
acceptance within 15 days from the date of order.
b. Security Deposit clause should be stipulated in the tender. Two weeks time (15 days) shall be given in the
order to the successful tenderer to furnish the security deposit. In case the firm fails to deposit the security
money, the order shall be canceled and the case shall be processed to order elsewhere and the firm’s
performance is to be kept recorded for future dealings with them. The value of Security Money to be
deposited by the successful tenderer in the form of Bank Draft shall be 10% of the value of the awarded
contract without having any ceiling. For successful tenderer, EMD should be converted to Security Money
which will be refunded to the firm within 30 days of satisfactory execution of the contract with the approval
of the HOD of MM Deptt./ Head of the Area. For unsatisfactory performance and/or contractual failure, the
security money shall be forfeited.
c. For procurement value less than Rs. 1,00,000/- no earnest money / security deposit will be required.
d. EXEMPTION FROM EMD: State/Central Govt. Organizations / PSU & valid DGS&D/NSIC registered
firms (registered for the tendered items) are exempted from submission of EMD.
e. EXEMPTION FROM SECURITY DEPOSIT: State/Central Govt. Organizations / PSU & valid DGS&D
registered firms (registered for the tendered items) are exempted from submission of Security Deposit.
NSIC registered firm shall not be exempted from SD.

17. Inspection and Rejection

Generally the stores shall be of the best quality and workmanship and comply with the contract or supply
order in all respect. The stores supplied shall be in accordance with specification unless any deviation is
authorized and specified and specified in the contract or supply order or any amendment thereof.

a) Facilities for Test and Examination

The supplier shall, at his own expenses, afford to the Inspector all responsible facilities and such
accommodation as may be necessary for satisfying himself, that the stores are being and/or have been
manufactured in accordance with particulars. The Inspector shall have full and free access at any time during
the execution of the contract to the suppliers work for the purpose aforesaid, and he may require the supplier
to make arrangement for inspection of the stores or any part thereof or any material at his premises or at any
other place specified by the inspector and if the supplier has been permitted to employer the services of a
sub-supplier, he shall in his contract with the sub-supplier reserve to the inspector a similar right.

b) Cost of Test
The supplier shall provide without any extra charge, all materials, tools, labour and assistance of every kind
which the inspector may demand from him for any test, and examination, other than special or independent
test, which he shall require to be made on the supplier’s premises and the supplier shall bear and pay all
costs attendant thereon. If the supplier fails to comply with the conditions aforesaid, the Inspector shall in
consultation with the purchaser, be entitled to remove for test and examination all or any of the stores
manufactured by the supplier to any premises other than his (suppliers) and in all such cases the supplier
bear the cost of transport and/or carrying out such tests elsewhere. A certificate in writing of the Inspector
that the supplier has failed to provide the facilities and the means, for test and examination shall be final.

c) Delivery of Stores for Test

The supplier shall also provide and delivery for test free of charge, at such place other than his premises as
the Inspector may specify, such materials or stores as he may require.

d) Liability for Costs of Laboratory Test

In the event of rejection of stores or any part thereof by the Inspector in consequence of the sample thereof,
which removed to the laboratory or other place of test, being found on test to be not in conformity with the
contract or in the event of the failure of the supplier for any reason to delivery the stores passed on test
 - 45 -

within the stipulated period, the supplier shall, on demand pay to the purchaser all costs incurred in the
Inspection and/or test cost of the test shall be assessed at the rate charged by the laboratory to private
persons for similar work.

e) Method of Testing
The Inspector shall have the right to put all the stores or materials forming part of the same or any part
thereof to such tests as he may think fit and proper. The supplier shall not be entitled to object on any ground
whatsoever to the method of testing adopted by the Inspector.

f) Stores Expended in Test

Unless otherwise provided for in the contract, all stores/materials expended in test will be to suppliers
account.

g) Inspector – Final Authority and to Certify Performance

(i) The Inspector shall have the power
Before any stores or part thereof are submitted for inspection to certify that they can not be in accordance
with the contract owing to the adoption of any unsatisfactory method of manufacturer.
(ii) To reject any stores submitted as not being in accordance with the particulars.
(iii) To reject the whole of the installment tendered for inspection, if after inspection of such portion thereof
as he may in his discretion think fit, he satisfied that the same is unsatisfactory; and
(iv) To mark the rejected stores with a rejection mark so that they may be easily identified if re-submitted.

(h) Consequence of Rejection

If on the stores being rejected by the Inspector or consignee at the destination, the supplier fails to make
satisfactory supplies within the stipulated period of delivery, the purchaser shall be at liberty to :
(i) Allow the supplier to resubmit the stores, in replacement of those rejected, within a specified time, the
suppliers bearing the cost of freight, if any, on such replacement without being entitled to any extra payment
on the account; or
(ii) Purchase or authorize the purchase of quantity of the stores rejected or so others of a similar description
(when stores exactly complying with particulars opinion of the purchase executive which shall be final,
readily available) without notice to the supplier’s liability as regards the supply of any further installment
due under the contract; or
(iii) Cancel the contract and purchase or authorize the purchase of the stores or others of a similar
description (when stores exactly complying with particulars are not in the opinion of the purchaser, which
shall be final readily available) at the risk and cost of the supplier. In the event of action being taken under
sub-clause (ii) above or this sub-clause in the provisions of clause 20 shall apply as far as applicable.

(I) Inspector’s Decision as to Rejection Final

The Inspector’s decision as regards the rejection shall be final and binding on the supplier.

(j) Where under a contract, the price payable is fixed on FOR station of dispatch basis, the supplier shall, if
the stores are rejected at destination by the consignee, be liable in addition to other liabilities to reimburse to
the purchaser the freight paid by the purchaser.

(k) Notification of Result of Inspection

Unless otherwise provided in the specification or schedule, the examination of the stores will be made as
soon as practicable after the same have been submitted for inspection and the result of the examination will
be notified to the supplier.

(l) Marking of Stores

The supplier shall if so required, at his own expense mark or permit the Inspector to mark all the approved
stores with a recognized Government or purchaser’s mark. The stores which can not be so marked shall, if
 - 46 -

so required by the Inspector, be packed in suitable package or cases each of which shall be sealed and
marked with such mark.

(m) Removal of Rejection

I. Any stores submitted for inspection at a place other than the premises of the supplier and rejected shall be
removed by the supplier subject as hereinafter provided within 14 days of the date of receipt of intimation of
such rejection. If it is proved that letter containing such intimation is addressed and posted to him at the
address mentioned in the schedule, it will be deemed to have been served on the supplier at the time when
such letter would in the course of ordinary post reach the supplier. It shall be competent for the Inspector to
call upon the supplier to remove what he considers to be dangerous, infected or perishable stores within 48
hours of the receipt of such intimation.
ii. Such rejected stores shall under all circumstances lie at the risk of the supplier for the moment such
rejection and if such stores are not removed by the supplier within the period aforementioned, the
Inspector/Purchaser may either return the same to the supplier at his risk and cost a public tariff rate by such
mode of transport as the purchaser or Inspector may select, or dispose of such stores at the supplier’s risk on
his account and retain in such portion of the proceeds as may be necessary to cover any expense incurred in
connection with such disposal. The purchaser shall also be entitled to recover handling and storage charges
for the period during which the rejected stores are not removed.

(n) Inspection Notes

On the stores being found acceptable by the Inspector, he shall furnish the supplier with necessary copies of
inspection note duly completed, for being attached to the supplier’s bill in support there of.

18. Packing and Transport

(a) It shall be the responsibility of the successful tenderers to arrange for the stores being sufficiently and
properly packed for transport by Rail, Road or Sea as the case may be so as to their being free from loss or
injury on arrival at destination.
The packing of the stores shall be done at the expense of the successful tenderer.
(b) The successful tenderer is responsible for obtaining a clear receipt from the transport authorities
specifying the goods dispatched. He will not book any consignment on a “said to contain” basis. If he does
so, he does it on his own responsibility. Northern Coalfields Limited shall pay for only such stores as are
actually received by them in accordance with the contract.
(c) All packing cases, containers, packing and other similar materials shall be supplied free
!~contract/supply order.
(d) Packages must be so marked that identification is made easy. Packages will be stamped with
identification marks both outside the packages as well as on the contents inside.
Packages containing articles liable to be broken by rough handling like glass or machinery made of cast iron
will be marked with cautionary works like ‘Fragile’ , ‘Handle with care’. Weight of each packages will be
marked on the package.
(e) A complete list of contents in each package called the packing list will be prepared and one copy will be
packed in the package itself and another copy will be forwarded to the consignee in advance.

19. Delivery:
The time for and the date of delivery of the stores stipulated in the ‘Purchase Order’ shall be deemed to be
the essence of the contract and delivery of the stores must be completed by the date specified.

20. In the event of failure to deliver or dispatch the stores within the stipulated date / period in accordance
with the samples and / or specifications mentioned in the supply order and in the event of breach of any of
the terms and conditions mentioned in the supply order, Coal India Limited and / or its subsidiary
Companies should have the right:-
a. To recover from successful tenderer, as agreed liquidated damages, a sum not less than 0.5% of the price
of the any store which successful tenderer has not been able to supply as aforesaid for each week or part of a
 - 47 -

week during which the delivery of such stores may be in arrears limited to 10 %. Where felt necessary the
limit of 10% can be increased to 15% at the discretion of Head of the Materials Management Division
b. To purchase from elsewhere, after due notice to the successful tenderer, on the account and at the risk of
the defaulting supplier the stores not supplied or others of a similar description without canceling the supply
order in respect of consignment not yet due for supply or
c. To cancel the supply order or a portion thereof, and if so desired, to purchase the store at the risk and cost
of the defaulting supplier and also
d. To extend the delivery period with or without penalty as may be considered fit and proper. The penalty if
imposed shall not be more than the agreed liquidated damages referred to clause (a) above.
e. To forfeit security deposit in full or part.
f. Whenever under this contract a sum of money is recoverable from and payable by the supplier, Northern
Coalfields Limited, shall be entitled to recover such sum by appropriating, in part or in whole by deducting
any sum or which at any time thereafter, may become due to the successful tenderer in this or any other
contract, with Northern Coalfields Limited. Should this sum be not sufficient to cover the full amount
recoverable, the successful tenderer shall pay to Northern Coalfields Limited, on demand the remaining
balance. The supplier shall not be entitled to any gain on any such purchase.

21. If the execution of the contract / supply order is delayed beyond the period stipulated in the contract /
supply order as a result of outbreak of hostilities, declaration of any embargo or blockage, or fire, flood, acts
of nature or any other contingency beyond the suppliers’ control due to act of God then CIL or its subsidiary
Companies may allow such additional time by extending the delivery period, as it considers to be justified
by the circumstances of the case and its decision shall be final. If and when additional time is granted by the
CIL and its subsidiary companies, the contract / supply order shall be read and understood as if it had
contained from its inception the delivery date as extended.

22. The supplier shall allow reasonable facilities and free access to his works and records to the Inspector,
Progress Officer or such other Officer nominated for the purpose. Inspector of stores, i.e. supplies made by
the successful tenderer against the supply order mentioned at (15) above, shall be carried out by the
Inspector / Consignee at the Colliery site/ stores or by the Inspecting Wing (inclusive of all its branch
officer) of the DGS&D, New Delhi or any other agency as may be specified in the supply order. Where
necessary, inspection may be carried out at the supplier’s premises.

23. Coal India Ltd and / or its subsidiary companies do not bind itself to accept the lowest or any tender and
reserves to itself the right of accepting the whole or any part of the tender or portion of the quantity offered
and the tenderer shall supply the same at the rate quoted.

24. The supplier shall at all times indemnify CIL and its subsidiary companies against all claims which may
be made in respect of the supplies for infringement of any right protected by patent, Registration of Design,
or Trade Mark, provided that in the event of any claim in respect of alleged breach of Letter Patent,
Registered Design, or Trade Mark being made against CIL and / or its subsidiary companies, the said
authority shall notify the supplier of the same and the supplier shall be at liberty at his own expense to settle
any dispute or to conduct any litigation that may rise therefrom.

25. Carrying vessels for Imported Items

In case of machinery imported from abroad, it is preferable that shipment should be affected in Indian
Vessels, wherever possible. Supplies will however not be delayed on this account.

26. Freight
The stores shall be dispatched at Public tariff rates in the case of FOR station of dispatch contract and the
stores shall be booked at full wagon rates whenever available and by the most economical route or by the
most economical tariff available at the time of dispatch as the case may be. Failure to do so will render the
supplier liable for any avoidable expenditure causes to the purchaser.
 - 48 -

Where alternative routes exist, CIL and or its subsidiary companies shall, if called upon also to do indicate
the most economical route available or name the authority whose advice in the matter should be taken and
acted upon. If any advice of any such authority is sought his decision or advice in the matter shall be final
and binding on the supplier.

27. Passing of Property

Property in the stores shall not pass to the purchaser unless and until the stores have been delivered to the
consignee or interim consignee as the case may be in terms of the contract.

28. Laws Governing the Contract

(a) This contract shall be governed by the Laws of India for the time being in force.
(b) Irrespective of the place of delivery, the place of performance of place of payment under the contract, the
contract shall be deemed to have been made at the place from which the acceptance of tender or supply
order has been issued.
(c) Jurisdiction of Courts
The courts of the place from the acceptance of tender has been issued shall alone have jurisdiction to decide
any dispute arising out of or in respect of the contract.
(d) Marking of Stores
The marking of the stores must comply with the requirement of the law relating to merchandise marks for
the time being in force in India.

29. Corrupt Practices

(a) The supplier shall not offer or give or agree to give to any person in the employment of the purchaser or
working under the orders of Coal India Ltd. and/or its subsidiary companies any gift or consideration of any
kind as an inducement or reward for going or forbearing to do or for having done or forborne to do any act
in relating to the obtaining or execution of the contract or any other contract with the purchaser or for
showing or forbearing to show favour or disfavour to any person in relation to the contract or any other
contract with the Purchaser. Any breach of the aforesaid condition by the supplier or any one employed by
him or acting on his behalf (whether with or without the knowledge of the supplier) or the Commission of
any offence by the supplier or by any one employed by him or acting on the behalf under Chapter IX of the
Indian Panel Code, 1860 or the Prevention of Corruption Act, 1947 and any amendments thereto or any
other Act enacted for the prevention of corruption by Public Servants shall entitle Coal India Limited and or
its subsidiary companies to cancel the contract and all or any other contract with the supplier and to recover
from the supplier the amount of any loss arising from such cancellation in accordance with the provisions of
Clause 20.
(b) Any dispute or difference in respect of either the interpretation effect or application of the above
condition or of the amount recoverable, the re-under by the purchaser from the supplier shall be decided by
Coal India Limited and its subsidiary companies whose decision shall be final and binding on the supplier.

30. Insolvency and Breach of Contract

a) Coal India Limited and or its subsidiary companies may at any time by notice in writing, similarly
determine the contract without compensation to the supplier in any of the following events that is to say –
If the supplier being an individual or if a firm any partner thereof shall at any time be adjudged insolvent or
shall have a receiving order or order of administration of his estate made against him or shall take any
proceeding for composition under any Insolvency Act for the time being in force or make any conveyance or
assignment of his effects or enter into any arrangements or composition with his creditors or suspend
payment or if the firm be dissolved under the Partnership Act.
b) If the supplier being a company is wound up voluntarily by the order of a court or a receiver, Liquidating
Manager on behalf of the Debenture-Holders is appointed or circumstances shall have arisen which entitles
the court or Debenture-Holders to appoint a Receiver, Liquidator or Manager.
c) If the supplier commits any breach of the contract not herein specifically provided for – Provided always
that such determination shall not prejudice any right of action or remedy which shall have accrued or shall
accrue thereafter to the purchaser and provided also the supplier shall be liable to pay to the purchaser for
 - 49 -

any extra expenditure he is thereby put to and the supplier shall under no circumstances be entitled to any
gain on repurchase.

31. Terms of Payment:

a. For all stores, 100% payment should be made on receipt of the consignment at site and acceptance by the
consignee as per actual payment term stipulated in the contract. The number and date of Railway receipt,
Bill of Lading, Air Way Bill or Consignment Note under which the goods charged for in the bill are
dispatched by Railway, ship, Air or Road respectively, and the number and date of the letter with which
such Railway Receipt, Bill of Lading, Air Way Bill or Consignment Note is forwarded to the consignee
should on bill. In the case of stores dispatched by post, the postal receipt should be attached in original to the
bill and its number and date quoted therein.
b. Payment against the supply orders placed either by the Subsidiary Company or by CIL shall be arranged
by the Subsidiary companies, if not specified otherwise. Wherever order is placed by CIL on any foreign
supplier involving requirement of more than on subsidiary co., payment shall be arranged by CIL normally
through Letter of Credit.
c. Payment for Agency Commission, if any, involved, may be considered in case of necessity, subject to
compliance of the Government of India Guidelines issued from time to time. The name of the Indian Agent
with their full address and the quantum of Agency Commission, if any, payable, shall have to be mentioned
in the supply order itself.
d. Payment from CIL may also be considered, if felt necessary, by the CIL management, even though order
is placed against the requirement of one subsidiary company by CIL.
e. Specific payment term may be formulated in accordance with the provision laid down (as applicable) at
Chapter – IX of the Purchase Manual.

32. Progress Report

a) The supplier shall from time to time render such reports concerning the progress of the contract and or
supply of the stores in such form as may be required.
b) The submission, receipt and acceptance of such reports shall not prejudice the right of the purchaser under
the contract, nor shall operate an estoppel against the purchaser merely by reason of the fact that he has not
taken notice of or objected to any information contained in such report.

33. All disputes arising out of this contract shall be under the jurisdiction of Dudhi court only and as per
the “law of the land".

Date Signature of the Tenderer

Seal of the Firm

 - 50 -

ANNEXURE - L

FORMAT OF BANK GUARANTEE FOR SECURITY

In consideration of M/s. Northern Coalfields Limited ( a subsidiary of Coal India Limited ) DUDHICHUA
Project, PO- Khadia, Dist.-Sonebhadra (UP) (hereinafter called the Company ) having agreed to exempt
M/s. ____________________________ from the demand, under terms and conditions of an
agreement/order No.________________________ date _________________________made between the
company and the said contractor(s) for _____________________________ ( Hereinafter called “ the said
description of the agreement/order”) of security deposit for the due fulfilment by the said contractor(s) of the
terms and conditions contained in the said agreement , on production of a Bank Guarantee for
Rs……………………… ( Rupees…………………………………………. Only).

1. We _________________________________ ( indicate the name of the Bank with address) (

Hereinafter referred to as “ the Bank”) at the request of the contractor(s) do hereby undertake to pay
to the company an amount not exceeding Rs. ___________________against any loss or damage
caused to or would be caused to or suffered by the company by reason of any breach by the said
contractor(s) of any of the terms or conditions contained in the said agreement.

2. We __________________________________ ( indicate the name of the Bank ) do hereby undertake

to pay the amounts due and payable under this guarantee without any demur, merely on a demand
from the Company stating that the amount claimed is due by way of loss or damage caused to or
would be caused to or suffered by the company , by reason of breach by the said contractor ( of any
of the terms and conditions contained in the said agreement or by reason of the said contractor (s)
failure to perform the said agreement . Any such demand made on the Bank shall be conclusive as
regards the amount due and payable by the Bank under this guarantee. However, our liability under
this guarantee shall be restricted to an amount not exceeding Rs___________________

3. We undertake to pay to the company any money so demanded notwithstanding any dispute or
disputes raised by the said contractor (s) in any suit or proceeding pending before any court or
Tribunal relating there to our liability under this present being absolute and unequivocal. The
payment so made by us under this bond shall be a valid discharge of our liability for payment there
under and the said contractor (s) shall have no claim against us for making such payment.

4. We_________________________( indicate the name of the Bank ) further agree that the Guarantee
herein contained shall remain in full force and effect during the period that would be taken for the
performance of the said agreement and that it shall continued to be enforceable till all the dues of the
company under or by virtue of the said agreement have been fully paid and its claim satisfied or
discharged or till the company certifies that the terms and conditions of the said agreement have been
fully and properly carried out by the said contractor (s) and accordingly discharges this guarantee.
Unless a demand or claim under this Guarantee is made on us in writing on or before the
________________ (Date).we shall be discharged from all liability under this Guarantee thereafter.

5. We_____________________________( indicate the name of the Bank ) further agree with the
company __________________________o the company shall have the fullest liberty without our
consent and without affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said agreement or to extend time of performance by the said contractor (s) from
time to time or to postpone for any time or from time to time any of the powers exercisable by the
company against the said contractor (s) and to forbear on enforce any of the terms and conditions
relating to the said agreement and we shall not be relieved from our liability by reason of any such
variation , or extension being granted to the said contractor (s) or for any forbearance, act or
omission on the part of the company or any indulgence by the company to the said contractor (s) or
 - 51 -

by any such matter or thing whatsoever which under the law relating to sureties would, but for
would , but for this provision have effect of so relieving us all . The Bank further agrees that in case
this guarantee is required for a longer period and it is not extended by the Bank beyond the period
specified above, the bank shall pay to the company the said sum of Rs. _____________________ or
such lesser sum as may then due to the company and the company may demand.

6. This Guarantee will not be discharged due to the change in the constitution of the Bank or the said
contractor (s) .
7. The Bank has under its constitution power to give this guarantee and Mr. ______________________
who has signed it on behalf of the Bank have authority to do so.

8. We, _________________________ lastly undertake not to revoke this guarantee during its currency
except with the previous consent of the company in writing.

Dated the ………………….day of ……………………………………

Signature of the authorized person

for and on behalf of the Bank
SEAL of the BANK
 - 52 -

ANNEXURE – M

PERFORMANCE BANK GUARANTEE FORMAT

M/s. ___________________________________ , a company having its office at

________________________ (hereinafter, called the seller) has entered into a contract No.
_________________ dated. _______________ (hereinafter called the said contract) with Northern
Coalfields Limited (hereinafter called the purchaser) to supply stores/materials on the term and
conditions contained in the said Contract.

1. It has been agreed that hundred percent (100%) payment of the value of the order will be made to the
Sellers in terms of the said contract on the Seller furnishing to the purchaser a Bank Guarantee for the
sum of Rs. _________________ equivalent to 10% value of the stores/materials supplied by the seller
as security for the due and faithful performance of the terms of the said contract and against any loss or
damage caused to or would be caused to or suffered by Purchaser by reason of any breach by the said
seller of any of the terms and conditions contained in the said contract.
The __________________ Bank having its office at __________________________ has at the request
of Seller agreed to give the guarantee hereinafter contained.
2. We ________________________________ Bank Ltd., do hereby undertake to pay the amounts due
and payable under this guarantee without any demur, merely on a demand from the purchaser stating
that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered
by the Purchaser by reason of any breach by the said Seller of any of the terms and conditions
contained in the said contract or by reason of the Seller’s failure to perform the said contract. Any such
demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank
under this guarantee. We shall not withhold the payment on the ground that the Seller has disputed its
liability to pay or has disputed the quantum of the amount or that any arbitration proceeding or legal
proceeding is pending between the Purchaser and the Seller regarding the claim. However, our liability
under this guarantee shall be restricted to an amount not exceeding ____________________ .
3. We, _____________________________ Bank Ltd., further agree that the guarantee herein contained
shall come into force from the date hereof and shall remain in full force and effect, during the period
that would be taken for the performance of the said contract and it shall continue to be enforceable till
all the dues of the purchaser under or by virtue of the said contract have been fully paid and its claims
satisfied or purchaser certifies that the terms and conditions of the said contract have been fully and
properly carried out by the said seller and accordingly discharges the guarantee. Unless a demand or
claim under this guarantee is made on us in writing on or before the ________ (date to be given)
__________ and unless the guarantee is renewed or a claim is preferred against the Bank within
________ (months from the date of the Bank Guarantee) we shall be discharged from all liability under
this guarantee thereafter.
4. We, ___________________________ Bank Limited, further agree with the purchaser, that the
purchaser, shall have the fullest liberty, without our consent and without affecting in any manner out
obligations hereunder to vary any of the terms and conditions of the said contract or to extend the time
of performance of the said contract from time to time or to postpone for any time or from time to time
any of the powers exercisable by the purchaser against the seller and to forbear on enforce any of the
terms and conditions relating to the said contract and we shall not be relieved from our liability by
reason of any such variation or extension being granted to the said seller or for any forbearance, act or
omission on the part of the purchaser, or any forbearance, act or omission on the part of the purchaser,
or any indulgence by the purchaser, to the seller or by any such matter or thing whatsoever which under
the law relating to sureties would but for this provision have effect of so relieving us.
The Bank further agrees that in case this guarantee is required for a longer period and it is not extended
by the Bank beyond then period specified above, the Bank shall pay to the purchaser the said sum of
Rs. ________________ (specify the amount) or such lesser sum as may then be due to the purchaser
and as the purchaser may demand.
 - 53 -

5. We, _________________________ Bank Limited, lastly undertake not to revoke this guarantee during
its currency except with the previous consent of the purchaser, in writing.

6. The bank has under its constitution, power to give this guarantee and Mr. ______________________
Manager, who has signed it on behalf of the Bank has authority to do so.

This Bank Guarantee will not be discharged due to the change in the constitution of the Bank or the
contractor.
Dated ________________________ day of ________________________ for ____________
___________________________________ Bank Limited

Signature of the authorized person

For and on behalf of the Bank.
SEAL of the BANK
 - 54 -

ANNEXURE-N

MANDATE FORM FOR ELECTRONIC FUND TRANSFER/INTERNET BANKING PAYMENT

To,
NCL-Dudhichua Project,
P.O.-Khadia, Distt-Sonebhadra,
U.P-231222

Dear Sir,
Sub: Authorisation for release of payment due from NCL/ Dudhichua Project through Electronic Fund
Transfer/Internet Banking
Ref.: Order No.___________________ Date_______________ and/or Tender/Enquiry/ Letter No.
_______________ Date _______________________.

(Please fill in the information in CAPITAL LETTER & TICK wherever it is applicable)

1. Name of the Party _________________________________________________________

2. Address of the Party _________________________________________________________
a. City________________________PIN CODE____________
b. E-Mail ID ________________________________________
c. Permanent Account Number _________________________
3. Particulars of Bank.
4. Date from which the mandate should be effective.
Bank Name Branch Name

Branch Place Branch City

PIN Code Branch Code (IFSC)

MICR No.

(9 Digits code number appearing on the MICR Band of the cheque supplied by the Bank. Please
upload Xerox copy of a cheque of your bank for ensuring accuracy of the bank name, branch name
& Account number)

RTGS CODE

Account Type Saving Current Cash Credit

Account Number (as

appearing in Cheque Book)

I hereby declare that the particulars given above are correct and complete. If any transaction is delayed or
not effected for reasons of incomplete or incorrect information. I shall not hold NCL/ DUDHICHUA Project
responsible. I also undertake to advise any change in the particulars of my account to facilitate updation of
records for purpose of credit of amount through Internet banking.

Place:
 - 55 -

Date : Signature of the party/Authorised Signatory

Certified that particulars furnished above are correct as per our records
Banker’s Stamp
Date (Signature of Authorised official from the Banks)
 - 56 -

ANNEXURE– O
VENDOR ADDITION FORMAT FOR PURCHASE VENDOR CODE

TENDER REF. NO.: DATED:

OPENED ON:
PROJECT NAME:

REASON FOR ALLOTMENT OF VENDOR CODE:

01 VENDOR TYPE : PURCHASE VENDOR

02 VENDOR CATEGORY : PRIVATE/GOVERNMENT/ANCILLARY
03 CLASS : OTHERS
04 PAYMENT MODE : CHEQUE
05PAYMENT TERMS : 21 DAYS/OTHERS
06VENDOR NAME :
M/S

07. ADDRESS
M/S

08. CITY :

09. STATE

10. COUNTRY

11.FAX NO

12.TELEPHONE NO

13.E-MAIL ID
 - 57 -

14. CONTACT PERSON NAME

15. TYPE OF SUPPLIER (Please Tick the correct Box)

1. Trader

2. Manufacturer

3. Whether Ancillary of NCL - Yes No

4. Foreign vendor - Yes No

5. Indigenous Vendor (Private) Supplying imported material- Yes No

6. Indigenous Vendor (Public) Supplying imported material- Yes No

7. Public Sector -Yes No

8. Category:
i. Micro Enterprises ii. Small Enterprises

iii. Medium Enterprises iv. Large Enterprises

9. If Micro or Small Enterprises owned by SC/ST Entrepreneur:

i. Schedule Caste ii. Schedule Tribe iii. Not applicable

16. PAN NO. (ALONG WITH SELF-CERTIFIED COPY OF PAN)

17. BANK ACCOUNTS DETAIL

BANK ACCOUNT NO.

NAME OF BANK ALONGWITH WITH ADDRESS:

IFSC CODE
 - 58 -

18. GST IDENTIFICATION NUMBER

(ALONG WITH SELF-CERTIFIED COPY 0F THE SAME

GSTIN STATE ARN

19 ITEMS FOR WHICH VENDOR CODE IS TO BE GIVEN:

It is certified that” All required documents duly notarized have been submitted by the firm and accepted” for
allotment of Vendor Code.

Signature of Dealing Officer/Area

Purchase Officer
Name & Designation
(STAMP)
Signature of SO (MM)/Section I/c (HQ)
Name & Designation:
(STAMP)

(For be filled in by HQ , Stores only)

VENDOR
CODE
 - 59 -

OTHER COMMERCIAL INFORMATION

Name of The Firm:
Sl No Particulars Details Remarks, if any
Status of bidder-Whether
OEM,OES,OPM, Manufacturer / Sole
1. Selling Agent / Authorized Dealer /
Distributor)
Type of registration of manufacturer
a
(SSI/NSIC/DGS&D/NCL Ancillary etc)

Document reference no & date ( in support

b
of manufacturer)

c Issued by
d Valid upto

e Registration Number

f Name of the Registering Authority.

2.A EMD DETAILS:(If Applicable)

a DD No. / Issue Bank/ Date & Amount

Foreign Remittance Details (In case EMD
is submitted through Direct Remittance by
b
the foreign bidder)-Proof to be submitted
online.
In case Exempted from Submission of
EMD mention the details of document
B submitted online towards claim for
Exemption and its Validity Period.
3. GST DETAILS:
i GST No

Rate of GST quoted (If applicable) (if

ii. exempted submit valid documentary
evidence in "CERTIFICATES" of cover I
Submission of Auditor’s certificate
4. regarding passing on of refund of GST , if
any, to NCL (Accepted/Not accepted)
Packing & Forwarding Charges
5. (Inclusive/Extra- Rate in % to be
indicated)
Freight & Insurance charges
6. (Inclusive/Extra -Rate in % to be
indicated)
 - 60 -

7. PAN NO
8. Bank details (for EFT) of Bidder:

a Account Name

b Banker's Name

c Branch

d Address, City/Town, District, State

e Account type

f A/c No & EFT No

Name & Address of the Indian Agent (If
9.A any)
Nature of Service to be provided by
B Indian Agent (If applicable)
Bank details (for EFT) of Indian
C Agent/Indian Dealer/Indian Distributor
If any):
a Account Name
b Banker's Name
c Branch
d Address, City/Town, District, State
e Account type
f A/c No & EFT No
DELIVERY: In case bidder is not in a
position to offer supply of full tendered
quantity within the specified Delivery Period,
10. then indicate Quantity offered to supply with
in the specified Delivery Schedule of NIT.
(Please read "Qualification Criteria on
Delivery Considerations" of NIT)

11. MSME Details; (If applicable):

a Whether manufacturer is Micro/Small

If applicable indicate Registration no. &

b registering Authority.

Submit self certified of valid registration

c certificate in "OTHER DOCUMENTS" file in
Cover-I.
If “SC” & “ST” Entrepreneurs, necessary cast
d certificate issued by State Authorities
submitted online.
 - 61 -

Vendor Code of the bidder.(If alotted by

12. NCL)
13. Make/Brand
14. HSN Code of the quoted items
15. Price Basis
Nature of Items offered -
16.A Indigenous/Imported
Country of Origin of Items offered, IF
B IMPORTED
17. a) Name of the DSC holder
b) Address
c) Contact No. and Fax No.
d) e mail ID
18. a) Name of the LOB Signatory
b) Address

c) Contact No. and Fax No.

d) e mail ID

Signature Not Verified

Digitally signed by ANURAG KRISHNA
AGRAWAL
Date: 2017.07.29 10:55:23 IST
Location: Coal India Limited