Escolar Documentos
Profissional Documentos
Cultura Documentos
Project Pitching
Project Title:
To organize a two day half yearly event to raise awareness and show support across the country
for people living with HIV. (Event name: Break Free)
Project Client: Reliance/Join
Contact person from client: Reliance/Jio marketing head
Contact person from service provider: Yogesh Sharma (Legal Consultant)
Break Free
Introduction/Background of the Project:
This events sole purpose is to generate awareness amongst the citizens of the country on the
Project Management
topic of AIDS and at the same time make patients suffering from AIDS feel accepted by the society
by all means. To break free from the taboo surrounding HIV positive citizens and the mental
An event
trauma they suffer because of it. To make them by EventWale
feel happy, normal and make them find their sane
escape amidst all this chaos, to allow them to break free and have one of the most memorable
and ecstatic days along with their loved ones. A group of 4-12 people will find themselves in a
locked room from which they will have to find their escape using the clues and hints hidden
across the themed set up. There will be 5 different rooms with 5 different themes.
Project Objective:
To generate awareness amongst the citizens of the country on the topic of AIDS
To organize an event centered on HIV positive citizens and make them feel accepted by
the society.
To generate monetary funds by the means of ticketing for escape rooms, food stall space
rent and brand promotional activities.
2018
Methodology for undertaking the project:
Pre-Event
Submitted By:
Informative Seminar on AIDS
Pan-Mumbai Treasure Hunt Damini Joshi
Street Painting around BKC.
Phalguni Sood
Social Media Campaigns and hashtag promotion for “Free Hugs Day”, “Make Over Day”
etc. Kiyaa Bagla
Pre Event Press Release.
Uma Chandan
During-Event
Yogesh Sharma
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2.7.1 Annexure I ............................................................................................................................ 16
2.7.2 Annexure II ........................................................................................................................... 18
2.7.3 Annexure III .......................................................................................................................... 20
2.7.4 Annexure IV .......................................................................................................................... 21
2.7.5 Annexure V ........................................................................................................................... 23
2.7.6 Annexure VI .......................................................................................................................... 24
2.7.7 Annexure VII ......................................................................................................................... 26
2.7.8 Annexure VIII ........................................................................................................................ 27
3. Project execution .......................................................................................................................... 28
4. Project Monitoring and control .................................................................................................... 28
5. Project Closure Report............................................................................................................... 31
5.1 Project Context ........................................................................................................................ 31
5.2 Project goals met..................................................................................................................... 31
5.3 Project goals unmet ............................................................................................................... 31
5.4 Letter of stakeholder satisfaction ........................................................................................... 31
5.5 What Went Well ...................................................................................................................... 31
5.6 What Did Not Go Well ............................................................................................................. 32
5.7 Project Closure Recommendations ......................................................................................... 32
5.7.1 Organisation resources used ............................................................................................ 32
5.7.2 Recommendation ............................................................................................................. 32
5.8 Lessons Learned ...................................................................................................................... 32
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1. Project Pitching
1.7.1Pre-Event
● Informative Seminar on AIDS
● Pan-Mumbai Treasure Hunt
● Street Painting around BKC.
● Social Media Campaigns and hash tag promotion for “Free Hugs Day”, “Make Over Day”
etc.
● Pre Event Press Release.
1.7.2During-Event
Look out for an NGO supporting HIV patients to associate with.
Permission to use JIO Garden (example: JIO Gardens)
Website creation for brand promotion, event details release and call for volunteers to help
organize the event on account of HIV awareness.
Hire a set design company (Wiz craft) to construct 5 different escape rooms with 5
different themes.
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Tie up with different brands as Media partner, Heath Partner, Radio Partner etc.
Hire a music band for live music at the venue.
Call for renting out food stall space.
1.7.3Post-Event
Seminar on effects of good mental health on HIV positive citizens.
Post Event Press Release.
1.10 Finance:
Around 10-12 Lakhs required for whole event.
1.13 Monitoring:
From service provider side: Yogesh Sharma (Legal Consultant)
Contact details +918169633809
From client side: Mr Maanav Verma (Marketing Head, Reliance)
Contact Details: +918199918991
1.14 Duration of event:
About 3 to 4 month
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1.15 Proposed team:
Educational Year of
Name Designation Area of Expertise
Background Experience
Marketing Research,
Kiyaa Bagla Marketing Head MBA , B.F.tech Management, 05
Communication,
Damini Joshi Vice President MBA, B.F.tech 06
Management
Phalguni Sood Finance Head MBA, B.F.tech Finance 05
Marketing
Managing
Uma Chandan MBA, B.F.tech Management, 06
Director
Finance
BA LLB, MBA
Yogesh Sharma In-house council Legal matters 10
B.F.tech
The event is not just a commercial one but Chances of failure in attracting the
also has approval on moral grounds. predicted number of audience
Raising funds for NGO’s which can be
put to better use and help HIV positive
citizens.
Spreading awareness.
To promote thriving mental health
among people fighting AIDS.
Opportunities Threats
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1.17 Time and Action Calendar:
Completion
Sr.No Task/Activity Starting Date Person/Dept. Remarks
Date
Kiyaa Bagla
Fixing the dates The final date of
(Marketing)
1. according to venue 21 July,2018 22 July,2018 the event will
Uma Chandan
availability be sealed
(Marketing)
Selection of the artist Uma Chandan Shortlisting of
2. 22 May 2018 22 May, 2018
(Marketing) various artists
Checking his/her Kiyaa Bagla
3. availability 23 May, 2018 24 May, 2018
(Marketing)
Fee negotiation and Phalguni Sood Sealing the
4. date fixation 24 May, 2018 25 May, 2018
(Finance) artist dates
Kiyaa Bagla
Company
(Marketing)
required to
Selection of set Phalguni Sood
5. 23 May, 2018 24 May, 2018 create the
production company (Finance)
sets/escape
Yogesh Sharma
rooms
(Legal Consultant)
Checking the
production
Kiyaa Bagla
6. Checking Availability 26 May, 2018 26 May, 2018 company dates
(Marketing)
with the dates
for the venue
Fee negotiation and Sealing the
Phalguni Sood
7. date fixation 28 May, 2018 28 May, 2018 production
(Finance)
company
Planning for the
Phalguni Sood
8. Budget Plan 27 May, 2018 5 June, 2018 various
(Finance)
activities
Damini Joshi
To get money
9. Approach sponsors 1 June, 2018 10 June, 2018 (Communication
for the event
Management)
Damini Joshi
Deciding the target (Communication Event to be
10. audience 7 June, 2018 15 June, 2018 Management) marketed
Kiyaa Bagla amongst them
(Marketing)
Preparing banners or Kiyaa Bagla
11. advertisements 17 June, 2018 21 June, 2018
(Marketing)
Sending invitation Damini Joshi
through posters, (Communication
12. digital 22 June, 2018 30 June, 2018 Management)
advertisements, etc. Uma Chandan
(Marketing)
Damini Joshi
Identification of NGOs (Communication The NGOs and
13. and filmmakers 27 June, 2018 3 July, 2018 Management) filmmakers to
Uma Chandan be contacted
(Marketing)
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Kiyaa Bagla
Carry out the planned (Marketing)
The activities
14. Pre-Events 3 July, 2018 15 July, 2018 Damini Joshi
discussed earlier
(Communication
Management)
Damini Joshi
Staying arrangement (Communication
15. of the artist/ artists 9 July, 2018 15 July, 2018 Management)
Uma Chandan
(Marketing)
Set designing and Making of the
Uma Chandan
16. production 18 July, 2018 20 July, 2018 escape rooms
(Marketing)
for the event
Collection of food Stalls to be set
Phalguni Sood
17. stall rent 19 July, 2018 20 July, 2018 up outside the
(Finance)
rooms
Ticket planning ( Phalguni Sood Ticket for
design, price and (Finance) people coming
18. channel of 12 July, 2018 17 July, 2018
Yogesh Sharma to attend the
distribution) (Legal Consultant) event
Damini Joshi Volunteers
Procurement and (Communication coming to help
19. briefing of volunteers 2 July, 2018 20 July, 2018 Management) registering
Uma Chandan through the
(Marketing) website
Damini Joshi
(Communication
Management)
20. Event Execution 21 July, 2018 22 July, 2018 Uma Chandan The final event
(Marketing)
Kiyaa Bagla
(Marketing)
Planning for donation Phalguni Sood
The amount to
(Finance)
21. of funds as charity to 21 July, 2018 25 July, 2018 be donated to
the NGOs Yogesh Sharma
the NGOs
(Legal Consultant)
Uma Chandan
Carry out the planned 6 August, (Marketing) The activities
22. Post-Events. 27 July, 2018
2018 Phalguni Sood discussed earlier
(Finance)
Damini Joshi
(Communication
Feedback from the Management) The feedback
10 August,
23. audience 22 July, 2018 Uma Chandan for further
2018
(Marketing) improvements
Kiyaa Bagla
(Marketing)
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2. Project Planning
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2.2 Tasks and Responsibilities
Volunteers – Primary management assistance provided in turn for experience certificate, free
access to event activities and event merchandise.
Sponsors and Partners
Reliance Jio Infocomm Ltd. – Title Sponsor and Venue Partner
Cash Receivable: INR 15, 00,000 as their contribution in cash sponsorship.
Venue Aid: Full access to Jio Garden for 3 days i.e. 20th, 21st and 22nd July 2018 for
event execution
Wizcraft Int.Ent. Pvt. Ltd. – Production Partner
Set Creation for 5 escape rooms of 250 sq. ft. each based on different themes.
Insider.in, Boookmyshow.com – Ticketing Partner
Providing a platform for ticket sales and volunteer registration on profit share
basis.
94.3 Red FM – Radio Partner
Pre Event promotion on radio for a month with the announcement frequency
starting at 1 per day and increasing by 3 per day every week.
GiMa Concerts – Music Partner
Providing the entire professional set up for music and lights.
Shark and Ink – Artist Management Partner
Acting as a mediator between the event Management Company and artist to arrive
at an agreement regarding payment, stay, various demands, etc.
Service Providers – housekeeping staff, emergency services such as fire, ambulance, safety, and
security.
Sigma Group - Housekeeping
SIS Group – Security
Local Authorities - Fire and Emergency
Kokilaben Dhirubhai Ambani Hospital – Ambulance, medical assistance and advisors in
case of a medical emergency.
Participants – Performers and Exhibitors
Nalayak – THE BAND performing at the opening of the event.
Karavan – THE BAND: ongoing performance thought the day
Alchemy – THE BAND: ongoing performance thought the day
Exhibitors: Setting up their product range in the stall set up provided by us for a nominal
charge of 10,000 Rs.
One Nought One One
Quirksmith
Good Stuff
Perse by Stuffcool
Topcrop
Kailash Parbat
Brain Freeze
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Belgian Waffles
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2.3 5 M’s Of Resource Management
In the management literature 5 M’s of management called as:
2.3.1 MONEY:
Total budget amount : 20 lakh in which 15 lakhs of funds is sponsored by Reliance Jio
Infocomm Limited
Production Partner- Wizcraft International Entertainment Private Limited (in kind
sponsorship) Worth 5 Lakhs
Ticketing Partner: Insider.in
Radio partner – 94.3, Red FM
Music Partner-GIMA Concerts
Print Media Partner : The Times Group
Television Partner: Times Network
NGO Partnership: End AIDS India provides funds for promoting their causes through the
event.
2.3.2 METHOD:
Pre-Event
Informative Seminar on AIDS
Pan-Mumbai Treasure Hunt
Street Painting around BKC.
Social Media Campaigns and hash tag promotion for “Free Hugs Day”, “Make Over Day”
etc.
Pre Event Press Release.
During-Event
Look out for an NGO supporting HIV patients to associate with.
Permission to use JIO Garden (example: JIO Gardens)
Website creation for brand promotion, event details release and call for volunteers to help
organize the event on account of HIV awareness.
Hire a set design company (Wiz craft) to construct 5 different escape rooms with 5
different themes.
Tie up with different brands as Media partner, Heath Partner, Radio Partner etc.
Hire a music band for live music at the venue.
Call for renting out food stall space.
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Post-Event
Seminar on effects of good mental health of HIV positive Patients
Post Event Press Releases.
2.3.4 MANPOWER
Volunteers (semi-skilled) - Volunteers will be responsible for escape room management,
Stage setups for artist, light and sound setup, Crowd management, Food truck
management. And all the volunteers will register through our website EVENTWALE.COM.
All the volunteers will be reporting the higher management who will be held responsible
for their training.
Artists (skilled) - SHARK AND INC will provide artists for the entire post and pre event.
Security (skilled) - SIS security service will be providing manpower for the event. And they
will be responsible for safety and risk, crowd management at the venue.
Hospitality (unskilled) - All the member for hospitality will be hired from SIGMA group.
And will be reporting the higher management who will be assigning them jobs.
Medical Advisors (skilled) - Will be sent through NGO According to the requirements of
the patients and general physician for any emergency.
*Apart from the in house professionals, the company would employ skilled, semi-skilled
and unskilled manpower on contractual basis.
2.3.5 MATERIALS
And all the materials required for stage setup and escape room are provided by our
production partner WIZCRAFT.
Goodies for all the HIV patients attending the event will be sponsored by BOMBAY
STORES.
Food Trucks and food stalls will be providing food service for all the audience attending
the event. Sanitation and hygiene services will be provided by the sigma group.
All the materials are provided by music partner GIMA for the artists’ performance.
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2.4 Approvals
Organizing an event is as arduous as rowing a boat through the deep waters in an ocean. In other
words, it’s not a simple process or an easy task.
It requires numerous licenses and permissions from various authorities to organize an event in
India. So, before organizing, ensure that you have procured all the required licenses and
permissions to avoid any legal conflict.
Many people are not clearly aware of these rules and regulations and how to cross these barriers.
So here we have elucidated the context of such licenses.
This approval is a requirement of the Health Act 1911. A Certificate of Approval is required
whenever there is a prearranged gathering of people regardless of where that may be or any
other approvals that may be in place. A Public Building approval is intended to address public
health and safety issues and it is the only approval applicable to every event. The Certificate of
Approval links facility suitability with capacity and some events may require specific areas,
buildings, spectator stands or marquees that require individual approvals.
All food vendors are required to notify or be registered with their enforcement agency or local
government, and must display their Certificate of Registration endorsement of notification in a
conspicuous location at all times. All food and drink outlets to be located at the venue are to be
approved in writing by local government 14 working days prior to the event and must comply
with the Food Act 2008 and any local government local laws. Specific requirements for food and
an application form to sell food from temporary food premises are contained in Guideline 33:
Temporary food stalls at events. Generally it is the food vendor’s responsibility to seek approval
individually. It is the event organizer’s responsibility to ensure that the relevant vendors have
obtained appropriate approvals
PPL is a license for playing recorded music in public, the license for public performance of music
recordings. It allows you to use other artistes’ musical creation at your event with freedom.
Generally, it seeks to collect and distribute money on behalf of the music recording companies
and performers.
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IPRS (Indian Performing Right Society Limited) License
IPRS is a license for playing/performing non-recorded music in public, a license “for the artistes, of
the artistes.” Supposing there is a popular artiste performing live in India, and then the event will
require an IPRS license. Also, the artiste needs to be a registered member of IPRS.
Any public event held in any public or private venue requires a High Decibel level license. Since it
is a musical event, it requires license for loudspeaker use and this permission needs to be
obtained from the local police authorities under whose purview the venue falls. The authorities
may limit the size and number of speakers based on nature of the event.
Also, please make sure that the venue you have hired for the conduct of the event has valid
permissions and licenses from the authorities concerned.
The permissions are as follows:
*Sanitary
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2.5 Risk Management
Problem related risks can happen in the smallest events, this is triggered by uncontrollable events
and occurrences connected to timing, changes and resources due to the uncontrollable macro
environment.
To help deter such uncontrollable issues, we have tried to predetermine such occurrences and
find solutions to overcome those obstacles. It is important for the event team to think of all
aspects of their event from; Venue, staff, attendee’s, weather and whatever else they may have.
One of the most time consuming, yet one of the most important risks is safety and emergency
plan for the event. It needed to be sent to the police and to the fire service. Safety plan is to be
placed in the info folder during the event. It includes, for example contact information of event
managers and responsible persons for safety and First Aid, risk assessment and instructions in
the case of an emergency. Unexpected occurrences should be addressed - those within the
event management control and those of a more serious nature which will require the response
of the emergency services.
Footfall less than expected Adequate promotions One of the deliverables from
the NGO association would be
to ensure a minimum number
of footfall.
2.6 Communication
In regard with this aspect we must ensure that all the stakeholders are kept in the loop. They
must be aware of the status of the concert. The sponsors and the NGOs must be given timely
updates of the concert; feedbacks must be obtained from them to estimate the success of the
event
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2.7 Annexures
(Contractual Agreements with the stakeholders)
2.7.1 Annexure I
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
Reliance Jio is sponsoring the half yearly event; ‘BREAK FREE’ for the year 2018 and Event Wale
in return is providing Reliance Jio with brand visibility and promotion through their festival.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Reliance Jio is a wholly owned subsidiary of Reliance Industries currently leading the
telecommunication industry of India.
Objective: Event Wale intends to have Reliance Jio as the Title Sponsor and Venue Partner for
Break Free 2018 combined with enhancing their brand visibility for their contributions for the
event in cash and kind. This also stands for maintaining long term relations henceforth.
RELIANCE JIO INFOCOMM LTD. (Party A) Event Wale Pvt. Ltd. (Party B)
Date: Date:
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2.7.2 Annexure II
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
Wizcraft is sponsoring the half yearly event; ‘BREAK FREE’ for the year 2018 and Event Wale in
return is providing Wizcraft with brand visibility and promotion through their festival.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Objective: Event Wale intends to have Wizcraft as the Production Partner for Break Free 2018
combined with enhancing their brand visibility for their contributions for the event in kind. This
also stands for maintaining long term relations henceforth.
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4. On Stage Promotion: Regular Announcements during the event.
Wizcraft Int. Ent. Pvt. Ltd. (Party A) Event Wale Pvt. Ltd. (Party B)
Date: Date:
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2.7.3 Annexure III
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
SUN GROUP.
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
Red FM is sponsoring the half yearly event; ‘BREAK FREE’ for the year 2018 and Event Wale in
return is providing Red FM with brand visibility and promotion through their festival.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Objective: Event Wale intends to have Red FM as the Radio Partner for Break Free 2018
combined with enhancing their brand visibility for their contributions for the event in kind. This
also stands for maintaining long term relations henceforth.
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2.7.4 Annexure IV
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
GIMA CONCERTS. .
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
GiMa is sponsoring the half yearly event; ‘BREAK FREE’ for the year 2018 and Event Wale in
return is providing GiMa with brand visibility and promotion through their festival.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
GiMa is a leader in bringing together the music fraternity of the country on a unified platform to
promote Indian music and musicians to positively impact the lives of musicians, industry
members and society at large.
Objective: Event Wale intends to have GiMa as the Music Partner for Break Free 2018 combined
with enhancing their brand visibility for their contributions for the event in kind. This also stands
for maintaining long term relations henceforth.
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4. On Stage Promotion: Regular Announcements during the event.
GiMa Int. Ent. Pvt. Ltd. (Party A) Event Wale Pvt. Ltd. (Party B)
Date: Date:
22
2.7.5 Annexure V
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
Sigma Group is providing housekeeping staff for the half yearly event; ‘BREAK FREE’ 2018 and
Event Wale in return is providing Sigma Group with Monetary fund as fee for their services.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Objective: Event Wale intends to have Sigma Group as a service provider for Break Free 2018.
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2.7.6 Annexure VI
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
Shark & Ink is sponsoring the half yearly event; ‘BREAK FREE’ for the year 2018 and Event Wale
in return is providing Shark & Ink with brand visibility and promotion through their festival.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Shark & Ink is a double-jointed project - part passion, part business. Acting as a mediator
between curious personalities, coming together as one powerful catalyst to fulfil brand's needs.
Objective: Event Wale intends to have Shark & Ink as the Artist Partner for Break Free 2018
combined with enhancing their brand visibility for their contributions for the event in kind. This
also stands for maintaining long term relations henceforth.
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Terms and Conditions:
This letter shall be in force upon the signature of Party A’s and Party B’s authorized officials.
Shark & Ink Ent. Pvt. Ltd. (Party A) Event Wale Pvt. Ltd. (Party B)
Date: Date:
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2.7.7 Annexure VII
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
X FOOD STALLS
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
XYZ is sponsoring the half yearly event; ‘BREAK FREE’ for the year 2018 and Event Wale in return
is providing XYZ with brand visibility and promotion through their festival.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Objective: Event Wale intends to have XYZ set up their food stalls for Break Free 2018 combined
with enhancing their brand visibility for their contributions for the event in kind. This also stands
for maintaining long term relations henceforth.
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2.7.8 Annexure VIII
MEMORANDUM OF UNDERSTANDING (MOU)
Between
And
The purpose of this MOU is to clearly identify the roles and responsibilities of each party.
End AIDS is providing a guarantee of minimum 1,000 of footfall for the half yearly event; ‘BREAK
FREE’ 2018 and Event Wale in return is providing Aids India with 50 % of the profits made during
the event.
Event Wale is a premier institute for organizing events for social causes with a mix of fun and
frolic. The headquarters are located in Kharghar, Navi Mumbai and is renowned across the city
for their meticulous management and divergent concepts.
Objective: Event Wale intends to associate with End AIDS to recognize itself with the cause of
normalizing life for HIV AIDS patients.
27
3. Project execution
Example: Going out to corporate / NGO for fund generation .Setting up stage, AV etc. for an
event
This phase requires strong communication, interaction among various stakeholders of the
project and availability and accessibility of resources, blueprint of the plan to be executed.
In this stage the project being executed is monitored and proper control mechanism is
applied to ensure that
Common areas to monitor typically include project schedule, work effort, costs, issues
resolution and changes to the project. Other metrics may be requested and defined by
project or organizational management. Some common metrics, which may be utilized
during project execution, are provided below.
1. Project Schedule Deviation: Project schedules may include all tasks and estimated
work hours for the entire project .Monitoring of the planned versus actual starts and
completions provide a gap analysis and leads to identification of overall trends.
Metrics To Capture – For the reporting period and for plan to date:
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• Number of “tasks Started”
Number and Percent of Milestones Tasks outstanding (Total number of task milestones –
Completed = Total Outstanding)
3. Cost - The budget plan developed during planning represents the basis for
measurement of deviation during execution. Measuring cost requires the support of
the financial and procurement support business units.
Metrics To Capture – Costs for the reporting period and for planned to date for:
• Internal Staff Labor
• Services
• Development Tools
• Software
• Hardware
• Materials and Supplies
• Facilities
• Telecommunications
• Training
• Contingency (Risk)
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Metric Calculations – For the reporting period and for planned to date: • Difference
between actual expenditures and planned budget for each metric • Increase or decrease to
total project budget cost • Percentage deviation from spending plan for the period
measured • (Spending Plan – Actual Cost)/Actual Cost x 100 = % Deviation from Spending
Plan Project Issues –
4. One indicator of project health is the number of open issues and their impact on the
project. Proactive issue management aims to track and analyze all issues, specifically
focusing on those that have remained unresolved.
Metrics To Capture – For the reporting period and for planned to date:
• Number of new issues
• Number of closed issues
• Number of outstanding issues
Metric Calculations – For the reporting period and for planned to date:
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5. Project Closure Report
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5.6 What Did Not Go Well
The project has highlighted difficulties associated with integrating areas of work
which operate under individually established teams, or lack formal processes.
The lack of preparedness of the teams to manage the crowd and ensure lesser
waiting time resulted in delays in project implementation, performance
improvement.
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