SYRACUSE CITY SCHOOL DISTRICT

Jaime Alicea, Superintendent of Schools

Franklin Elementary Mrs. Kimberly Coyne, Principal

Memorandum

To: Office of Human Resources

From: Chelsey D’Eredita
6/5/2018
Re: Entry Plan

Objectives:
 Provide a safe and nurturing learning environment, where all students are able to achieve
at high levels.
 Promote college and career readiness for our scholars through a guaranteed and viable
curriculum.
 Actively engage families and the community in the education of our scholars.
 Develop a high-performing school that strives for excellence.
 Utilize data-driven decision making to ensure accountability at all levels.
 Implement culturally responsive practices to promote equity and ensure opportunities for
all staff and students.
 Recruit, develop, and retain top performing teachers and leaders to ensure excellence in
our school.

Stage One: Listening, Learning, and Planning (June 2018)

Progress
Monitor/
Action Steps Timeline Assessment

Complete walkthrough(s) of assigned school

Prior to
 Observe day-to-day activities Start Date
 Become acquainted with key people in the school
community
 Meet teacher leaders, grade-level teams, and scholars

428 S. Alvord St., Syracuse, NY 13208 | T (315) 435-4550 | F (315) 435-6211 | syracusecityschools.com
Research assigned school

Prior to
 Review school report card, New York State assessment Start Date
scores, and discipline data
 Conduct driving tour of neighborhood

Meet with the administrative team

 Establish a shared vision

 Identify roles for each member of administrative team –
July
record in a shared document
 Review school data, school report card, NYS test scores to (1st Week)
determine areas of strength and opportunities for of
growth
 Listen, learn and build relationships

Finalize Master Schedule

 Meet with guidance staff, team leaders, ENL and Special

Education teachers to gather feedback regarding
scheduling July
 Develop a schedule to best meet the needs of all students
(2nd and
(consider common planning time, PLCs, special classes
3rd week)
and Related Studies)
 Schedule scholars based on course requests, course
availability, and teacher recommendations
 Configure a duty schedule
 Finalize room assignments to ensure all spaces are used
efficiently in order to maximize student achievement

Review Building Norms

July

 Review, assess, and adapt established student (3rd week)

management and discipline systems to maximize – August
(1st week)
effectiveness
 Ensure expectations and behavioral hierarchy for scholars
are displayed throughout the building

Street Address, Syracuse, NY Zip | T (315) 435-XXXX | F (315) 435-XXXX | syracusecityschools.com

  Review building routines, plans, and policies (APPR plan,
RTI Plan, student and teacher handbooks, code of
conduct, emergency plans, budget information, etc.)
 Review building curriculum, instruction, and assessment
documents

Meet with all staff individually

 Begin to establish relationships of trust with all

instructional and support staff
 Discuss both personal and professional goals
July
 Review roles, responsibilities, and expectations
 Gather feedback from 2017-2018 school year (3rd week)
 Identify strengths and opportunities for growth in the – August
(1st week)
school
 Gain a sense of how staff members interact and
collaborate with one another on both personal and
professional levels

Meet with School Leadership Team and Teacher Leaders

 Meet with MCLs and Instructional Coaches to review data

from 2017-2018 school year
 Develop yearly calendar with important dates (SLT and
Climate Team Meetings, Faculty Meetings, PTO Meetings,
Family Engagement Nights, Interim Assessments, NYS
Assessments and Examinations, Monthly grade-level and July
content meetings) (4th week)
 Review instructional initiatives for 2018-2019 school year
- Ongoing
 Identify enriching, relevant, and individualized
professional development (PD) opportunities for staff
 Ensure all staff have been trained in building initiatives
regarding student management and instruction
 Brainstorm PD plan for staff prior to school opening

Street Address, Syracuse, NY Zip | T (315) 435-XXXX | F (315) 435-XXXX | syracusecityschools.com

 Stage Two: Listening, Learning, and Leading (August - September
2017)

Progress
Monitor/
Action Steps Timeline Assessment

Meet with Building Principal

August (1st
week) -
 Discuss up-to-date performance and progress ongoing
 Develop and assess a plan for Leadership Project
 Create personal growth plan and goals

Develop System for Communication with all Stakeholders

 Establish a social media presence to engage families and

members of the community (Twitter, Facebook, weekly
August
blog)
 Administrative team conducts Robocalls to inform (1st week)
families of upcoming events in August
- Ongoing
 Determine most efficient system to communicate with
building staff (Remind, GroupMe, email)
 Determine most efficient system to communicate with
district-wide staff

Interior and Exterior Revamping

 Invite all stakeholders (staff, scholars, families, August

community members, District Office employees, Board of
(2nd week)
Education members) to join administrative team in
cleaning interior and exterior of building to prepare for
school opening

Plan and Implement Family and Community Engagement Night

August
(3rd week)

Street Address, Syracuse, NY Zip | T (315) 435-XXXX | F (315) 435-XXXX | syracusecityschools.com

  Administrative team and building staff host a movie night
for scholars and families
 Evening begins with refreshments and introduction of
administrative team, support staff, and any other staff
member present
 Families have opportunity to meet and greet their
scholar’s teacher(s)
 Family-friendly movie is screened (popcorn and drinks
included)

Distribute information about the start of school and the school year to
scholars’ families

 Conduct school-wide mailing

o Letter from Administrative Team August
o Letter from grade-level team (3rd week)
o Supply List
o Upcoming events and dates
o Overview of expectations and behavioral
hierarchy
o Busing information

Welcome back to school for staff

 Deliver school vision and mission

 PD to support building initiatives and vision
 Share plan to positively engage families and the
community August
 Presentations from support staff
 Overview of walkthrough protocols and checklist (4th Week)
 Assist ENL and Special Education staff members in -
creation of schedules
 Hold grade-level meetings with each team to promote September
collaborative and supportive relationships (1st Week)
 Review staff and student handbooks, behavioral
hierarchy and any procedural changes
 Meet with SLT to develop plan for welcoming scholars
back to school

Street Address, Syracuse, NY Zip | T (315) 435-XXXX | F (315) 435-XXXX | syracusecityschools.com

Welcome back to school for scholars

September
 Structured community building activities with grade-
levels (1st week)
 Administrative team and support staff visit all classrooms
 Teach and reinforce positive behaviors and expectations

Begin collection of data to monitor and assess implementation of

systems

September
 Classroom walkthrough
 Hallway monitoring (2nd week)
 Transitions between classes
 Grade-level meetings

Administer first interim assessment

September
 Work with MCL and Instructional Coach to develop
efficient testing procedures, proctor schedule, and (2nd week)
expectations for scholars

Distribute second interim assessment to allow for backwards planning

 Schedule time for MCL or Instructional Coach to work

with grade-level and content area teams to develop September
scaffolding and framework to ensure all students are able (2nd week)
to achieve at high levels
 Plan units to align with Common Core State Standards
and benchmark assessments
Attend each grade-level meeting

 Engage in conversations about systems and procedures in September

place
o What is working well? What is not? (3rd week)
o Which scholars may need additional supports in
place?
o Are class rosters appropriate?
o How is the master schedule working?

Street Address, Syracuse, NY Zip | T (315) 435-XXXX | F (315) 435-XXXX | syracusecityschools.com

 o Questions? Concerns?
o Celebrations

Meet with SLT

 Disseminate information from grade-level meetings September

 Assess and adjust systems in place
 Analyze informal and formal data collection (4th week)
 Develop plan to continue moving forward and supporting
scholar success

Street Address, Syracuse, NY Zip | T (315) 435-XXXX | F (315) 435-XXXX | syracusecityschools.com