APRM2017 JAPAN

INVITATION PACKAGE
 は
2
る
Hyogo - Himeji Castle
Contents
Messages 4-7
About Japan 8-9
About Tokyo 10-11
About IFMSA-Japan 13
About APRM 14-25
Registration 26-29
Payment Information 30-31
Visa Information 32-35
Travel Tips 36-37

3
 Message from
Organizing
Committee
Dear IFMSA Asia-Pacific

It is like a dream come true for me to be able to welcome you to Asia-Pacific Regional Meeting 2017 in
Japan.

The Organizing Committee has been working tirelessly and passionately to bring an
unforgettable APRM for all of you. We are sure that at this conference, you will learn and have your
horizons broadened, form friendships that last forever, and return home inspired to make a change. In
addition, we hope that you will experience the essence of Japanese culture both traditional and modern,
by staying in Tokyo, the beating heart of our country.

APRM is an opportune place for medical students in the Asia-Pacific to learn and discuss various
global issues with an added medicine and health perspective. Some may ask why we need to be
concerned about global issues as medical students.

To that, I would say that many of the problems the world faces today call for a health
perspective in order to save the vulnerable and to come up with solutions that work for everyone. As
medical professionals, we have a deep understand of the value of human life and dignity through
firsthand experiences, and so we should be at the forefront to advocate for their protection.

In the light of this, this year’s APRM theme “Healthcare in Conflicts and Emergencies“ explores
the responsibilities of healthcare professionals in emergencies and what roles we have in contributing to
peace. I hope that this theme, not usually covered in medical school curricula, will enlighten students to
think more broadly about the world around them.

The value of this regional meeting lies in its diversity, as students can bring their own local
experiences and insights. I sincerely hope that this APRM will be a friendly, inclusive, and stimulating
space for students from all over the Asia-Pacific to share and deepen their thoughts and to foster a spirit
of camaraderie. With this, I would like to welcome all of you future colleagues to join us in Tokyo, Japan
for an unforgettable journey.

Warmest regards,

Nana Tanamoto
APRM2017 Organizing Committee Chair
IFMSA-Japan Vice President for International Affairs
4
Organizing Committee

Chair Vice Chair Registration

Nana Tanamoto Yuta Tsukamoto Natsumi Endo

Visa IT Finance
Satoka Sugahara Yuki Koyama Daisuke Hasegawa

Public Relations Venue and Transport Logistics

Yushi Shimura Rie Nagayama Miyako Maebe

Publication Social Program PreAPRM

Emi Wakazono Hidenori Katsumi Takaaki Shamoto

Accommodation/ PostAPRM Theme Event

Kanako Suzuki Misato Oki
5
 Message from
President of
IFMSA-Japan
Welcome to APRM2017 Japan!

It is my greatest honour that IFMSA-Japan is hosting an APRM for the first time in 10 years since 2007.
For those visiting Japan for the first time, and also for those frequent visitors, I hope that all of you will
have a great time in our country during this APRM.

This year’s theme is “Healthcare in Conflicts and Emergencies” The Asia-Pacific is a diverse
region, as each country has its unique problem and the ways the government and civil society tackle
them. Despite this diversity, there are many ways in which we can learn from each other, cooperate with
each other, and to become a stronger region together.

IFMSA is a place in which medical students overcome the differences in languages, cultures,
and religions. Here, students network, collaborate, and act towards the future of healthcare. In this
annual meeting, I hope that NMOs will share with each other about their countries and activities. I am
also hoping that this APRM will be a place to foster discussions that lets delegates explore the
possibilities of what we can do as medical students to make a positive impact.

I sincerely wish that experiences gained in the APRM2017 Japan will lead to students making a
change in the Asia-Pacific and that this excellent regional platform of future doctors continue to exist in
the future.

Best Regards,

Nagiho Tsukada
President of IFMSA-Japan 2017/2018

6
Message from
Asia-Pacific
Regional Director
Dear Asia-Pacific and medical students all over the world,

It is truly an honor to be able to invite you to the 13th Asia-Pacific Regional Meeting (APRM) in Tokyo,
Japan this September. As one of the five regional meetings within IFMSA, APRM has always been a
gathering place for IFMSA members within Asia-Pacific. It is an opportunity for you to get to know each
other as well as to exchange ideas and best practices amongst yourselves. The regional meeting will be
a good opportunity for all of you as the future of the health sector, to network and build your capacity to
do the work that you love. I, representing my regional team and the organizing committee, am confident
that APRM will allow you to feel more empowered, push you to improve your capacity, and thoroughly
expand your worldview by the end of this meeting.

Nowadays, the region is becoming more and more affected with the volatile geopolitical
situation of our world. We are witnessing a world in which health is quickly becoming an even more
more crucial aspect than before. Conflicts between different ideologies, refugees entering the region,
increased chances of natural disaster, are some of the things that led to an increased need of healthcare
providers who are able to understand the situation and work well in such conditions. Thus, taking all this
into consideration, we have decided to bring up and underline the importance of the proposed theme:
“Healthcare in danger” for this year’s APRM.

The Asia-Pacific Regional team will be making the best possible sessions for you all, to aide you
in ensuring your ability to impart maximum changes in local, national, regional, and international level. I
would like to convey my thanks to my team and the amazing Organizing Committee from IFMSA-Japan
who’ve worked hard and will continue to work tirelessly to prepare an amazing meeting for our region.

I look forward to welcoming you all in Tokyo, Japan.

On behalf of the Asia-Pacific Regional Team 2016/2017

Satria Nur Sya’ban

IFMSA Regional Director for Asia-Pacific

7
 About Japan
Japan consists of 6,852 islands extending along the Pacific coast
of East Asia, and there are 4 main islands, Hokkaido, Honshu,
Shikoku, and Kyushu. Since Japan is an island nation, we have
developed a very unique culture while we had some influence
from other countries like China and Korea.

Food
There are many kinds of unique

な
cuisine in Japan. For instance,
Sushi or Ramen Noodle Soup is
very popular among foreign
people. Japanese cuisine was
recognized by the UNESCO as
an “Intangible Cultural
Heritage” in 2003 because of
the cuisine’s philosophy that puts
its utmost importance in

つ
achieving harmony with the
changing seasons and nature.

8 Kumamoto - Paddy fields

 Time Zone
Japan adopts GMT+9 as Japan

Climate Standard Time (JST).

It is the same anywhere in Japan.

The climate of Japan is predominantly

temperate, but varies greatly from north
to south. Also, there are four distinct
seasons, each with its own beauty, and
and you can enjoy different activities in
each season.

In September specifically, it is extremely

nice in Tokyo. There may be some
typhoons but are usually limited to one or
two days of heavy rainfall in Tokyo. The
Languages
temperature is between 18 and 28
degrees Celsius, and the weather is The official national language
mostly sunny. Late September is when we is Japanese which is spoken
transition into the autumn season, and the only in Japan. We use 3 types
Japanese people have the culture to of Japanese characters - Kanji
enjoy the autumn leaves as they turn into ( ) are characters that
vibrant red, yellow and orange. depict specific meanings, and
each character can have
several different
pronunciations. Hiragana
and
Katakana are
the two other types of
alphabets that we use
together with the Kanji.

Religion
Religion in Japan is dominated by Shinto and
Buddhism. Shinto ( ) , or the “way of Gods” is the
traditional religion of the Japanese people, and many
of the Japanese cultural activities, rituals and festivities
were formed based on the philosophy of Shinto. For
example, as the divine spirit is said to manifest in
nature, respecting all nature like trees and mountains
or saying ‘Itadaki-masu ’ before
we eat food to thank all life forms, are cultural values
deeply engrained in our culture.

9
 About Tokyo
Tokyo is the capital city and the political, economic and
cultural center of Japan. The population of Tokyo is about 1.3
million which is one tenth of the Japanese population. We hope
you will experience the exciting Tokyo vibe during the APRM!

Harajuku
This is the colourful epicenter of the Japanese
“Kawaii (cute)” and youth culture. You can
immerse in Japanese pop culture by taking
pictures at “Purikura” (Japanese photo booth)
and singing away at karaoke. Enjoy shopping
or simply strolling down the Takeshita Street
full of funky shops for clothes, accessories,
toys etc. For those of you with a sweet tooth,
this is also a street famous for fancy pancakes,
colourful candies and small vendors of
pastries, crepes, ice cream etc. If you are
lucky, you may come across young Japanese
dressed in various eye-catching costumes.

Asakusa
Asakusa is known for its old-town
atmosphere of the Edo historical
period. Kaminari-gate ( ) is
very famous in Asakusa and leads
to Nakamise Shopping street where
you will find many interesting shops
with a traditional atmosphere.
There is Sensoji temple, the oldest
Buddhist temple in the country.

10
 Tokyo Disneyland

Tokyo Disneyland was opened in

1983. This is one of the seven
Disneylands in the world. No matter
how old you are, you can enjoy the
fantastical park! This park is located
in Chiba and it will not take more
than 40 minutes from Tokyo.

Tsukiji

About 40 minutes from the

APRM venue by train, Tsukiji is
the world’s largest fish market.
You can have fresh and
delicious sushi of unparalleled
quality, and watch the early
morning tuna-fish preparation
show.

Tokyo Station
The Tokyo central station is located about
30 minutes from the APRM venue. This is a
hub for tourists wanting to travel to
different parts of Japan by bullet trains. The
original beautiful architecture from 1914
has been restored after it was destroyed
during the second world war. The station
has its own shopping streets where you
can purchase souvenirs particular to Tokyo.
There is also the famous Character Street
which features Japanese cartoon character
shops like the Pokemon Store, Ghibli Store,
etc. A must-visit for all of you anime lovers!

11
Discover Japan

Even though the APRM

will be held in Tokyo,

Japan has lots more

to offer…

12
About IFMSA-Japan
Vision
IFMSA-Japan is an international student organization that, through serving our civil society and
connecting with the international society, cultivates future medical professionals with a wide perspective
and ultimately strives for a better society.

Members Activity
IFMSA-Japan is represented by about 700 IFMSA-Japan is active in all 6 standing committees, and
individual members and 58 out of 82 our strength lies in the 15 ongoing, sustainable projects
medical schools in Japan. that are run by standing committees.

SCOPH
- Teddy Bear Hospital
- Community Medicine Tour Project
- African Village Project
- Asia Community Health Project
- Healthy Lifestyle Project
SCORE / SOCPE
- Office
- Incoming Care and Outgoing Training - Life Lesson Project
SCORP
- Hiroshima Nagasaki Peace Project
- ACTION project
- Law and Medicine Project
- Learn About ReFugee in Japan Project
SCORA
SCOME - Peer Education Project
- Team Medicine Project - Rainbow Flag Project
- STI Prevention Project

13
 あ
14
き
Shizuoka - Shuzenji Onsen Town
APRM2017 Japan
PreAPRM: 14th – 17th September
APRM: 17th – 21st September
National Olympics Memorial Youth Center
Tokyo

15
 Venue and Ac
National Olympics Memorial
Youth Center
3-1, Yoyogi Kamizonocho, Shibuya-ku, Tokyo, Japan 151-0052

The APRM2017 Japan will be held at the National Olympics Memorial Youth Center. It is a large-scale
institution located in Yoyogi, Tokyo, and 7 minutes’ walk from the nearest train station, Sangubashi.
From this station, it is 3 minutes to Shinjuku, the business and entertainment center of Tokyo.

The venue houses all the facilities needed for the conference within its grounds - lecture rooms,
accommodation rooms, and dining halls. The lecture rooms can hold anywhere from 20 and 40 people
up to 180 people.

The accommodation facility is designed in a “unit type” for groups of 10 to 20 people to stay, and most
of the rooms will be single rooms. In a unit, a lounge space, shower rooms, toilets, and washstands are
all equipped. Although simple, the facility includes the essentials.

This is the facility that IFMSA-Japan uses every year for its National General Assembly. It has robust
experience in hosting international events. Dining facilities will accommodate for various dietary needs.
The main dining hall provides buffet style meals 3 times a day. Some dishes will be Japanese and some
Western style.

National Olympics
Memorial Youth
Center

16
ccommodation
Access
On the arrival day, the OC will provide a pick-up bus from
the Narita International Airport (Tokyo) to the venue.

If you are going to land in Haneda Airport (also in Tokyo),

please catch a bus to “Busta Shinjuku” (bus terminal in
Shinjuku) at the airport. From Shinjuku station, transfer to
“Odakyu Odawara Line” to “Sangubashi station”. It is
about 7 minutes’ walk from Sangubashi station to the venue,
and the OC will be there to guide you from the station.

17
 Shinjuku
3 minutes by train from the APRM venue,
Shinjuku is one of the most famous
downtown areas in Tokyo. You can enjoy
Around th
shopping, dining at many izakaya
(Japanese bars) and at restaurants serving
cuisine from all over Japan. Here are
some places of interest:

Shinjuku Golden
Gai (street)
is a street gaining popularity among
tourists. Along this narrow street, you will
find an eclectic collection of more than
170 “izakaya”. Time-slip into the good
old Japan, and enjoy sake (Japanese
liquor) and foods with the locals.

Samurai
Museum
exhibits armors and helmets
worn by Samurai during their
battles. You can try on these
Shinjuku Gyoen armors at the museum!

is a lush green park in the middle

of the metropolis, featuring
peaceful traditional Japanese
landscape gardens loved both by
the locals and tourists.

18
he Venue
Within walking distance of the venue, there is a convenience
store, Ramen noodle restaurant, other privately-owned
restaurants, cafes, supermarket, and “izakaya (
)” (Japanese traditional bar where you can enjoy
traditional bar menus and the joyous atmosphere).

There is also a “Sento ( )”,

Japanese traditional public bath called
“Yahata no Yu ( )”.
Once you soak in a large warm bathtub
at Sento together with the locals, you can
heal your day’s exhaustion and let the
calm atmosphere engulf you. Please
enjoy a Japanese old-fashioned bath
time! There is a coin laundry equipped in
this Sento for you convenience.

Meji Jingu ( ), one of the most famous shrines in

Japan, is located at about 4 minutes’ walk from the venue.

19
 APRM Pr
Pre-APRM
Delegates can gain valuable skills during this
two and a half day of training in pre-selected
workshops. Workshop selection and details
will be announced in mid-June, so please stay
tuned for further information! The Pre-APRM
will be held at the same venue as the APRM.

APRM
Asia-Pacific Regional Meeting is the annual meeting of the IFMSA Asia-Pacific
region and it provides a space for IFMSA members in the region to exchange
knowledge and experience, tackle shared regional and IFMSA-related issues and
get the feel of an IFMSA General Assembly. The highlights of the APRM include
the programs on the next page.

Post-APRM
You will get the chance to visit places other than Tokyo during the Post-APRM. This
is the chance to discover our country. More information will be out soon in a
separate pamphlet, so stay tuned!

20 Saga - "Okusu" in Takeo

rograms Plenary
APRM is the chance to experience and
understand the plenary. Although different
than the General Assembly plenaries, APRM
plenary is where regional decision making
takes place, and most importantly, where
next year’s APRM host will be voted upon!

Activities
Fair
This is the chance to showcase your
NMO’s activities to the Asia-Pacific
and to learn from the eye-opening
activities of others in the region and Standing
Committee
get inspired. Application will open in
the coming months, and selected
activities will have a booth to present
their activities with posters, leaflets,
etc. Judges will be going around,
and winners will be announced.
Sessions
There are Standing Committee
sessions everyday during the
APRM. This is where delegates
can learn and discuss various
topics regarding their standing
committee of choice.
Training Experienced IFMSA Team of
Officials and Regional Team

Session members will lead these sessions.

Choose from a selection of training sessions that

will teach you skills that you cannot learn at
school. Topics can range anywhere from team-
building, leadership skills, time-management and
financial management (actual topics will be
announced during the APRM).

21
 Theme Events
Healthcare in Conflicts and Emergencies

22
The theme for APRM2017 Japan is “Healthcare in conflicts and emergencies: medical
workers towards building peace”. Conflicts and other emergency situations such as
violence, natural disasters, and mass migrations are when healthcare is needed the most
in order to save lives and rebuild livelihoods of the affected people. Given the volatile
political situations around the world, the Asia-Pacific is not an exception and we cannot
stay ignorant about impending dangers that we may experience too. Around the world,
there are terror attacks, surge of refugees, increasing incidents of natural disasters, and
ongoing humanitarian crises and conflicts with little hope for a quick solution. Such
situations have a grave effect on human life and health. We as future doctors need to be
aware of the dangers of such situations and recognise our responsibilities and roles in
saving lives and rebuilding livelihoods. In the near future, we may be the ones working on
the ground treating victims, or the ones advocating for peace on national or international
levels.

What is the role of medical workers in building peace? What are our responsibilities?
These are some of the questions that we want to explore as a region during the APRM.
We also hope to celebrate the World Peace Day, which is on September 21st, to tie in
with the outcome of the theme events.

We are planning to invite external speakers with expertise in conflicts, disarmament and
refugees as well as peace building. One of the speakers will be an expert on nuclear
weapons or nuclear disarmament, as this is a topic Japan has been especially concerned
with after our experience with atomic bombing and nuclear power plant accidents. We
hope that these speakers will give you a deep insight into the issues.

Join us in starting an Asia-Pacific regional discourse on health and peace.

23
 Tea Party
Pre-APRM Social Program:
Social Pr
The Japanese Tea Ceremony, Sado, is one of the
most traditional and spiritual elements of the
Japanese culture that has been preserved since the
9th century. Sado is based on Japanese
philosophy of hospitality towards guests and
appreciation of the ephemeral beauty of nature.
You will enjoy some green tea and traditional
sweets in our tea party.

Welcome Party
APRM Arrival Day:
The four-day long event will start with an opening ceremony featuring Japanese performances and buffet
style dinner. Get to know some cultural music and dance at a fancy restaurant located among the
skyscrapers of Shinjuku for a taste of a night in Tokyo. This will be a fun night to get to know each other
and about the host country’s culture!
Dress code: Semi-formal

24
rograms Cultural Night APRM 1st Day:
Get to know the colourful cultures of the Asia-
Pacific’s home countries. Each NMO will have
the time to perform or share their dances, songs,
games, etc. This will be sure way to break the ice
and get to know each other even more.
Dress code: Traditional costume

NFDP
APRM 2nd Day:
Get to know a little bit of the participants’ home country’s culture by enjoying
their national foods and drinks! After days of hard-working sessions, come
and join us for a blast at a local club setting! Don’t miss it, or you will regret!
Dress code: Anything that makes you feel good and fun :)
25
 ふ
26
ゆ
Shizuoka - Mt. Fuji from Mizugatsuka
Important Dates
Early registration
Opens on 15th May at 0:00 GMT
Closes on 12th June at 23:59 GMT

Late Registration
Opens on 13th June at 0:00 GMT
Closes on 12th July at 23:59 GMT

Pre-APRM Registration
Opens on 13th June at 0:00 GMT
Closes on 12th July at 23:59 GMT

Substitutions and Cancellations

Cancellation before 1st August at 23:59 GMT
– full refund
Cancellation before 15th August at 23:59 GMT
– 50% refund
Substitution before 2nd September at 23:59 GMT

Payment Deadline
Early registration payment
by 3rd July at 23:59 GMT
Pre-APRM and late registration payment
by 26th July at 23:59 GMT

27
 Registration
Flowchart for
NMO Presidents
STEP5
STEP3 NMO makes payment and sends
Within 1-3 days, Registration receipt to Director of Finance
STEP1 OC sends NMO President within deadline, or asks for
Register with registrant list for contract for on-site cash payment
approval. NMO President if wire transfer is not an option.
individually Send the contract back before
using the replies to email
the payment deadline.
with approval.
registration form.
STEP2 STEP4
NMO President sends Within 1-3 days of approval,
NMO president receives
email to Registration OC
invoice for NMO and
signaling registration is invitation letters for all
complete for the NMO. delegates. Presidents will be
responsible in disseminating
them to each delegate.

Delegates Approval
by NMO Presidents
All NMO delegates need to be approved by
their respective NMO President, before early
registration deadline and before late registration
deadline. Respective NMO Presidents should
email the Director of Registration
(registration@aprm2017japan.org) once all
delegates complete registration, and the
Registration team will send within 1-3 days a list
of all registrants from each NMO for the
Presidents to approve.
The registration process will be done through the
APRM2017 Registration Form (google form)
which will be shared when registration opens.
NMO Presidents please do not forget to register
yourself too if you are attending.
Every NMO of the Asia-Pacific will have
• 6 spots for early registration
• 10 spots for late registration
Other participants to the APRM are
• IFMSA TO
• Regional Team
• Observers
are participants from countries in the region with
no existing NMOs, or members of NMOs from
outside of the region. Participation is contingent
upon approval by the IFMSA EB, Regional Team,
and approval by NMO president if applicable.
Please note that early registration cannot be
accepted if a delegate finishes the registration
after the deadline for early registration. No
registration will be allowed after the late
registration deadline.

Later substitutions of delegates are possible.

28
 Registration Fees
Registration Type Fee Time
International Early 230 USD 15/5/2017 00:00 ~
(up to 6 delegates per NMO) + 15 USD (TAF*) 12/6/2017 23:59 GMT
International Late 280 USD 13/6/2017 00:00 ~
(up to 10 delegates per NMO) + 15 USD (TAF*) 12/7/2017 23:59 GMT
34800 JPY 13/5/2017 00:00 ~
National Early and Late
(TAF* included) 30/6/2017 23:59 GMT+9
13/6/2017 00:00 ~
International Pre-APRM 150 USD
12/7/2017 23:59 GMT
13/6/2017 00:00 ~
National Pre-APRM 19800 JPY
30/6/2017 23:59 GMT+9

*TAF – Travel Assistant Fund

15 USD will be collected from each delegate in order to award scholarship to help selected recipient(s)
attend the APRM.

Registration fee includes the participation in all APRM activities including social programs and opening
ceremony dinner, transport from Narita International Airport to the venue (National Olympics Memorial Youth
Center) on arrival day only, accommodation and meals.

Registration fee does NOT include public transportation costs to and from some of the social programs and
extra fees for social programs (such as extra drinks. More details will be shared later), transport from the
venue to airport on departure day, travel insurance, bank transfer fees.

For observers the late registration fees apply.

IFMSA TO and Regional Team can register with the early registration price.

For Those Attending the AM2017

If an NMO has delegates who are traveling to AM2017 Tanzania as well as the APRM, we ask such
delegates to register during the early registration period. We also recommend such NMOs to finish their
early registration by 31st of May. This will help us issue invitation letters early so that your delegates can
start their visa application process as soon as possible. You will be needing your passports to apply for
the Tanzanian visa and to travel to Tanzania. So we would like you to start your Japanese visa
application process in early June. This way, your delegates will get their passports returned by the time
they travel to Tanzania. These are our recommendations, but NMOs should plan their
visa application schedule accordingly and the OC will not be responsible in any way
for failed visa applications.

Contact us at registration@aprm2017japan.org

29
 Payment Information
Payment can be made by wire transfer only.

The Organizing Committee will send an invoice to every NMO after delegates have been approved
by the respective NMO Presidents for each early and late registration periods. The invoices, in
addition to the registration fees, will also include the fees for merchandise which are to be pre-
ordered at the same time as registration. The pre-APRM fees will be added on the late fee invoices.

If you cannot make wire

transfers
NMOs who are unable to make wire transfers
will sign an online contract with the OC for on-
site cash payment. Such NMO should notify the
Director of Finance as soon as possible within
the respective payment deadlines. The NMO
President needs to sign and stamp the contract,
attach and send back the PDF file within the
payment deadlines. Cash payment needs to be
done on the arrival day of Pre-APRM and APRM
at the registration desk. Failure to pay the fees
on Pre-APRM and/ or APRM arrival days will
mean your entire delegation will not be allowed
to participate in the corresponding programs.
After signing the online contract, NMOs are
responsible for making the full payment
regardless of whether or not they end up Wire Transfer Bank Details
attending the APRM. Cancellation and refund
Beneficiary Bank :
policies still apply for online contracts.
THE BANK OF TOKYO-MITSUBISHI UFJ,
LTD.
SWIFT Code :
BOTKJPJT (or BOTKJPJTXXX)
Branch Name :
SAGAMI-ONO BRANCH
Bank Address :
3-17-1, SAGAMIONO, MINAMI-KU,
SAGAMIHARA-SHI, KANAGAWA, JAPAN
Beneficiary Account Number :
767-0282199
Beneficiary Name :
IFMSA-JAPAN HASEGAWA DAISUKE

It is very important to indicate your ID (listed

during registration). Please fill your name and
your institution in the text field of the bank transfer
form. The “reason for transfer” reference should
contain “APRM2017”.

30
IMPORTANT REMINDERS
Each delegation is advised to pay collectively for all delegates for each early and late invoices in order
to disseminate the burden of the transaction fees.

All payments are in US dollars.

For any bank transfer, please be aware of bank service charges. All bank charges for remittances and
other related fees are to be borne by the NMO/delegate. Failure to pay this fee will result in an
incomplete registration and will be charged upon arrival at the registration desk.

As soon as you send your registration payment by bank wire transfer, scan or transfer the bank receipt
and attach the PDF file in an email to the Director of Finance with the subject line “Payment First Name -
Surname (last name)” (Note: Fill in Name - Surname with your full name, so that we will be able to
monitor your payment with your registration entry). Please send this as soon as possible, and it needs to
be received by the OC before each of the payment deadlines.

The amount of invoice includes registration fee and any merchandise which your delegates have
ordered.

Important Dates and Cancellations

Payment Deadline
Early registration 3rd July at 23:59 GMT
Pre-APRM and late registration 26th July at 23:59 GMT
Substitutions and Cancellations
Cancellation before 1st August GMT 23:59 – full refund
Cancellation before 15th August GMT 23:59 – 50% refund
Substitution before 2nd September GMT 23:59

If after registering you are unable to attend the meeting you may make a substitution. If you are unable to
make the substitution, you may request a refund of your registration fee according to the cancellation
deadlines. You need to send an email to the Director of Finance before the cancellation deadlines. The
amount you are refunded will depend upon the date that we receive your request. Also, please note that the
bank wire transfer and other related fees have to be paid by the participant.

NO exception will be made to the cancellation/refund policy for registrants unable to obtain a travel visa.
Obtaining a travel visa is the responsibility of the registrant.

NO exception will be made to the cancellation/refund policy for registrants due to travel related issues,
natural disasters, or other unexpected events.

Questions?
If you have any questions, please contact the Director of Finance at
finance@aprm2017japan.org

31
 Visa Information
The nationals from countries listed below who are traveling to Japan for business and
tourism purposes are allowed to enter Japan without visas for a stay up to 90 days:

Australia, Cook Islands*1, Hong Kong, Republic of Korea, Macau, Malaysia*2, New Zealand,
Niue*1, Singapore, Taiwan

Andorra, Argentina, Austria, Bahamas, Barbados*3, Belgium, Bulgaria, Canada, Chile, Costa
Rica, Croatia, Cyprus, Czech Republic, Denmark, Dominican Republic, El Salvador, Estonia,
Finland, France, Germany, Greece, Guatemala, Honduras, Hungary, Iceland, Ireland, Israel,
Italy, Latvia, Lesotho*3, Lithuania, Luxembourg, Macedonia, Malta, Mauritius, Mexico, Monaco,
The Netherlands, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovakia, Slovenia,
Spain, Suriname, Sweden, Switzerland, Tunisia, Turkey*3, United Kingdom, United States,
Uruguay

The nationals from countries listed below who are traveling to Japan for business and
tourism purposes are allowed to enter Japan without visas for a stay up to 15 days:

Brunei, Indonesia*4, Thailand*2

*1 New Zealand passport holders only

*2 e-Passport holders only
*3 e-Passport or Machine Readable Passport holders only
*4 e-Passport holders with Pre-registration at Japanese
embassy / consulate required

The process of Pre-registration (For delegates from Indonesia)

Delegates who have e-Passports can use the pre-registration service, with which you don’t need
to apply for visa. It’s free of charge and it takes only 2 days to get ready for staying in Japan for
15 days.
1. Delegate should submit passport and visa waiver form to the Japanese embassy / consulate.
(http://www.id.emb-japan.go.jp/visa_waiver_form.PDF)
2. One day after registration, the embassy / consulate will give back your passport with the
confirmation of visa exemption to you.

32 Gifu - Ichinokura Sakazuki Art Museum

The nationals from countries not listed above have to apply for Single Entry Visa (Short-
Term Business Affairs, etc.)
Mention: The visa application cannot be made in Japan.

General Process of Visa Application

1. The OC will prepare required documents depending on your nationalities and send them to
you (not to the Japanese embassy/ consulate directly) prior to visa application.
2. Delegates should prepare some basic and supporting documents following this Invitation
Package or the Japanese embassy website (listed below) in your countries.
3. When all the documents are ready, you can apply for a visa at the embassy/ consulate
general of Japan or visa processing agency with jurisdiction over the place of residence of
the applicant by submitting all of required papers. Documents, except for passports,
submitted in visa application will not be returned.
4. The embassy/ consular office examines the application for approximately 1 week. If needed,
you may be requested to submit additional documents. In such case, extra time will be taken
for the decision of your visa.
5. The results will be notified to you by the embassy/ consulate general of Japan.
Country Provided by delegates Provided by OC
China Passport Official invitation letter
1 Photo Letter of reason for invitation
1 Visa application form Letter of guarantee
Proof of enrollment Overview of organization
Residence certificate (if your registrar is Schedule of stay
different)
Copy of register
Philippines Passport Official invitation letter
1 Photo Letter of reason for invitation
1 Visa application Overview of organization
Proof of enrollment Schedule of stay
Documents to prove ability to pay
travel expenses
Indonesia Passport Schedule of stay
1 Photo (Official invitation letter)
1 Visa application
Proof of enrollment
Documents to prove ability to pay
travel expenses
Thailand Passport Schedule of stay
1 Photo (Official invitation letter)
1 Visa application
Proof of enrollmnt
Questionary
Residence registration certificate
Bank pass book (document to prove
ability to pay travel expenses)
Russia, CIS Passport Official invitation letter
countries*5, Georgia 2 Photos Letter of reason for invitation
2 Visa application forms Letter of guarantee
Proof of enrollment Overview of organization
Schedule of stay

*5 CIS countries; Armenia, Azerbaijan, Belarus, Kazakhstan, Kyrgyzstan, Moldova, Tajikistan,

Uzbekistan, Turkmenistan, Ukraine
33
 List of Japanese embassies /
consulates in the Asia-Pacific region
Bangladesh Shanghai Consulate-General of Japan(
Bangladesh Embassy of Japan )
Address: Plot No. 5 & 7, Dutabash Road, Baridhara, Address: 8 Wan Shan Road, Shanghai, People's
Dhaka, Bangladesh Republic of China
Tel: (880-2) 9840010 10000 8
Fax: (880-2) 9882700 Tel: 86-21 5257-4768
HP(Eng):http://www.bd.emb- Fax: 86-21 6278-8988
japan.go.jp/itprtop_en/index.html HP( ):http://www.shanghai.cn.emb-
japan.go.jp/itprtop_zh/index.html
People's Republic of China
Embassy of Japan (
) Chongqing Consulate-General of Japan(
Address: No.1 Liangmaqiao Dongjie, Chaoyang )
District, Beijing 100600, People's Republic of China Address: 37/F, Metropolitan Tower, No.68 Zourong
Higashigai1 Road, Central District, Chongqing, 400010, People's
Tel: 010-6532-2007 Republic of China
Fax: 010-6532-9329 68 37F
E-mail: visa@pk.mofa.go.jp Tel: 86-23 6373-3585
HP( ):http://www.cn.emb-japan.go.jp/index.htm Fax: 86-23 6373-3589
HP( ):http://www.chongqing.cn.emb-
japan.go.jp/itprtop_zh/index.html
Warenanji
Nishikura Nishikura
Shenyang Consulate-General of Japan(
)
Guangzhou Consulate-General of Japan( Address: No.50, 14th Weilu, Heping District,
) Shenyang, Liaoning, People's Republic of China
Address: Garden Tower, 368 Huanshi Dong Lu, 50
Guangzhou, People's Republic of China Tel: 86-24 2322-7490
368 Hanazonodai Fax: 86-24 2322-2394
Tel: 86-20) 8334-3090 HP( ):http://www.shenyang.cn.emb-
Fax: 86-20 8333-8972 japan.go.jp/cn/index.htm
HP( ):http://www.guangzhou.cn.emb-
japan.go.jp/itprtop_zh/index.html
Qingdao Consulate-General of Japan(
)
Address: 45/F Qingdao International Finance Center,
59 HongKong Middle Road, Qingdao, People's
Republic of China
59 45
Tel: 86-532 8090-0001
Fax: 86-532 8090-0009
HP( ): http://www.qingdao.cn.emb-
japan.go.jp/itprtop_zh/index.html

34
 Fiji Nepal
Fiji Embassy of Japan Nepal Embassy of Japan
Address: Level 2, BSP Life Centre, Thomson Street, Address: 1253, Narayan Gopal Sadak Panipokhari,
Suva, Fiji ward No.3 Kathmandu (North), Nepal (P.O.Box 264)
(G.P.O. Box 13045) Tel: (977-1) 4426680
Tel: (679) 3304633 Fax: (977-1) 4414101
Fax: (679) 3302984 HP(Eng): http://www.np.emb-
E-mail: eojdefenceconsul@fj.mofa.go.jp japan.go.jp/itprtop_en/index.html
HP(Eng):http://www.fj.emb-
japan.go.jp/itprtop_en/index.html Pakistan
Pakistan Embassy of Japan
India Visa Section Embassy of Japan
India Embassy of Japan Address: Plot No. 53-70, Ramna 5/4, Diplomatic
Address: 50-G, Chanakyapuri, New Delhi 110021, Enclave I, Islamabad 44000 (P.O.Box 1119), Pakistan
India Tel: +92-51-9072-500
Tel: (91-11) 2687-6564 2687-6581 3 Fax: +92-51-9072-354
Fax: (91-11) 2688-5587 HP(Eng) http://www.pk.emb-
HP(Eng): http://www.in.emb- japan.go.jp/itpr_ja/VisaInfo.html
japan.go.jp/itprtop_en/index.html Visa Section Consulate-General of Japan(Living in
There are 13 VAC (Visa Application Centre) in major Sindh & Baluchistan)
cities in India.>>http://www.in.emb- Address: 6/2 Civil Lines, Abdullah Haroon Road,
japan.go.jp/Press_Releases_Embassy/PR_visa.html Karachi
Tel: +92-51-3522-0800
Indonesia Indonesia Embassy of JapanAddress: Jl. Fax: +92-51-3522-0815
M.H. Thamrin 24, Jakarta Pusat 10350, Indonesia
Tel: (62-21) 3192-4308 Philippines
Fax: (62-21) 315-7156 Philippines Embassy of Japan
HP(Indonesian): http://www.id.emb- Address: 2627 Roxas Blvd., Pasay City, Metro Manila,
japan.go.jp/itprtop_id/index.html 1300, Philippines
Tel: 63-2 834-7514
Kazakhstan Fax: 63-2 551-5785
Kazakhstan Embassy of Japan HP(Eng): http://www.ph.emb-
Address: 5F, Kosmonavtov Str.62, Micro-district japan.go.jp/itprtop_en/index.html
Chubary, Astana city, Republic of Kazakhstan
Tel: 7-7172) 977-872 Here is the list of Visa processing agency in Philippines.
Fax 7-7172 97-78-42 http://www.ph.emb-
E-mail: info@aq.mofa.go.jp japan.go.jp/itpr_ja/00_000253.html
HP(Russian): http://www.kz.emb-
japan.go.jp/itprtop_ru/index.html Uzbekistan
Address: 1-28, Sadyk Azimov st., Tashkent, 100047,
Kyrgyzstan Uzbekistan
Kyrgyz Republic Embassy of Japan Tel: (998-71 120-80-60 63
Address: 16, Razzakova St, Bishkek, 720040, Kyrgyz Fax: (998-71 120-80-77
Republic HP(Russian): http://www.uz.emb-
Tel: 996-312 300050 300051 japan.go.jp/itprtop_ru/index.html
Fax 996-312 300052
HP(Russian): http://www.kg.emb- Thailand Thailand Embassy of JapanAddress: 177
japan.go.jp/index_r.htm Witthayu Road, Lumphini, Pathum Wan, Bangkok
10330, Thailand
Mongolia Tel: (66-2)207-8503 / (66-2)696-3003
Mongolia Embassy of Japan Fax: (66-2) 207-8511
Address: Elchingiin gudamj 10, Ulaanbaatar 14210, E-mail: ryouji-soumu@bg.mofa.go.jp
Mongolia HP(Thai): http://www.th.emb-
(Central P.O. Box 1011) japan.go.jp/itprtop_th/index.html
Tel: (976-11) 320777
Fax: (976-11) 313332 There are 11 VAC in Thailand. (Thai)>>
HP(Mongolian) http://www.mn.emb- http://www.jp-vfsglobal-th.com/thai/
japan.go.jp/itprtop_mn/index.html 35
 Transportation
Public transportation, including railways, subways,
and buses, is well developed in Tokyo. Trave
Rechargeable Cards
To make your travels easier, you can buy Suica or Pasmo rechargeable cards at the airport or at train
stations for a deposit of 500 Yen. Charge this card to take most types of public transportation without
the hassle to purchase different types of one-time tickets. You can also use theses cards to purchase at
convenience stores and vending machines around Japan.

Free Navigation App

Because there are many different transportation networks in Tokyo, it can get very complicated and
confusing for foreign tourists. A very useful app designed especially for foreign tourists, NAVITIME, can
be downloaded for free, and this will help you reach your destinations and travel around Japan.

The services provided by NAVITIME is…

Explore Route Search Offline Spot Search

(Travel guides/articles) (Free Wi-Fi, Currency Exchange, ATM,
Tourist, Information Center, Stations)

36
el Tips
Currency
The official currency of Japan is the yen .
There are 6 types of coins and 4 types of bills.

Many stores will take credit cards such as MasterCard and VISA. In case of using ATMs for cash
withdrawals, they are open except for Sundays and public Holidays.

Internet and SIM Cards

Tokyo does not have many free wi-fi spots. Thus, we
recommend you to buy Japan Travel SIM at the
airports or online shopping sites, such as Amazon.
Please search more detail on the Internet.

Electricity
Japan uses an electric voltage of 100V and frequency is 50Hz. The type of plug is A. Please
prepare your own voltage converter, adapter and also plug.

37
 Colors
About this
Colors constitute a special part of the Japanese traditional culture. You might have noticed that
throughout this invitation package, we used different colors for each page. All of them are traditional
Japanese colors each with a unique name that cannot be translated into other languages.

From the ancient times, the Japanese way of life has been inextricably connected with the subtle changes
of colors reflected in the transition of seasons and changes in the natural world. We find joy in the
delicate, dynamic and ephemeral nature of colors. For example, we stop and enjoy the changing colors
of leaves and flowers, of moonlight and heavens, and of raindrops and reflections on waters. And we
have tried to capture and bring these colors into our daily life through the arts, literature, cuisine, and
textiles.

Let us introduce you to some of our traditional colors each with its own meaning and beauty.

鳥の子色 Color of baby bird. A very pale yellow with a hint of warm red. It
Torinoko-iro refers to the color of eggshell, not the chicken itself.
R:248 G:238 B:209

若葉色 Color of young leaves. This is the fresh, blue-ish green seen in leaves
Wakaba-iro just before summer begins.
R:170 G:221 B:120

一斤染
“Ikkon” is the old measurement equivalent to 600g. This pale red hue was
formulated using 600g of Safflower as the ingredient. This color was also called
Ikkonzome the “color of forgiveness,” as even those of low social status were “forgiven” to
wear this color. The use of deep red, in contrast, was reserved for the royalty.
R:251 G:154 B:133

松葉色 Color of pine leaf. This is an ancient color that mimics the deep blue-
green of pine tree leaves. It is said in Japan that pine trees house
Matsuba-iro
divine spirits and are used in traditional celebratory ceremonies.
R:063 G:119 B:053

蘇芳 Suo is the black-ish red flower that is used to create this color. Suo
appears in a historical novel written at around 1000 A.D, signaling
Suō its ancient origins.
R:126 G:038 B:057

34
s package
紅桔 Color of red bellflower. This is a deep red-purple color. The color is
said to convey elegance, noblesness, and dignity, so today it is still a
Benikikyou
popular color used for Kimono, the traditional Japanese costume.
R: 136 G:138 B:188

秘色 This is a light green color that imitates the cool surface of porcelain.
The name means “mystic color,” reflecting the mystical beauty of
Hisoku
porcelain.
R:171 G:206 B:216

Color of Rikyuu’s white tea. This color is a pale, greyish yellow. Rikyu
利休白茶 is a historical figure referred to as the father of Japanese traditional
Rikyūshiracha tea ceremony and its philosophy “Way of Tea.” This color evokes
R:230 G:227 B:197 the delicate color of tea that he might have prepared.

白鼠 Color of white mouse. The sophisticated, silver-grey hue of white

mouse. The recipe for this old dye is not recorded and the ingredients
Shironezumi
remain unknown.
R:220 G:221 B:221

苔色
The color of moss plant. There are more than 2000 species of moss in
Japan. Moss appears in our national anthem and we let moss grow
Koke-iro on old trees and rocks in traditional Japanese gardens to admire its
R:120 G:136 B:045 humble beauty.

Credit
“Created by modifying Hyogo Himeji Castle / Kumamoto Paddy fields / Saga "Okusu" in Takeo /
Shizuoka Shuzenji Onsen Town (©METI, Creative Commons Attribution 4.0 International License (CC BY
4.0)) https://creativecommons.org/licenses/by/4.0/”

More…
If you have further questions, please contact us at: The latest information is uploaded on the website
APRM2017 Japan Chairs below:
chair@aprm2017japan.org http://aprm2017japan.org/

Follow our SNS accounts!

/aprm2017japan @aprm2017ifmsajapan @aprm2017japan

39