Doc # IMS P 6

Effective Date: 01.04.2015

Tazij Meats & Food Rev. 01

INTEGRATED MANAGEMENT
SYSTEM PROCEDURE

HR/ TRAINING
(TRAINING NEEDS IDENTIFICATION & FULFILLMENT)
 Doc # IMS P 6

Effective Date: 01.04.2015

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DISTRIBUTION LIST

Copy No. Issued to (Designation)

 Doc # IMS P 6

Effective Date: 01.04.2015

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AMENDMENT SHEET

Sr. No. Title Page No. Effective Date Rev: No

1 HR/TRAININGS 1-11 01.04.2015 01
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Effective Date: 01.04.2015

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1. Purpose
The purpose of this procedure is to provide a system for the
identification and fulfillment of training needs of the staff and
monitoring the effectiveness of any training provided.

2. Scope
This procedure applies to all training programmes provided to staff.

3. References
Quality System Manual

4. Definitions
Training Manager: A member of the staff designated by Chief
Executive to centrally co-ordinate training / MR.

5. Procedure
Procedure Owner: MR (Manager Representative)
TM (Training Manager)

Step - I. Notification of Training Needs

Training Manager sends a notification on Form F-4.1 to all the
managers, requesting them to provide the annual training needs
for all the staff in their respective departments. The concerned
manager will submit filled F-4.2 to training manager.

Step - II. Review of the Training Needs

The Training Manager/ QMR carries out a review of the
received training needs with the concerned Managers.

Step - III. Prioritisation of training needs

QMR prioritises the reviewed training needs in consultation with
Manager Admin and prepares a training schedule.

Step - IV. Obtaining Estimates

The Training Manager identifies a suitable training provider and
obtains an estimate of the training cost for each department. The
Training Manager consolidates the training cost estimates into a
budget cost of training for the coming year & submits to Chief
Executive.
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Effective Date: 01.04.2015

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Step - V. Approval by Managing Director

The Chief Executive discusses the proposed training budget
with MR / Training Manager and if necessary with the
department managers. He also discusses availability of funds
with Manager Finance & approves the training on Form F-4.3.

Step - VI. Information to concerned Managers

After approval by Chief Executive, the QMR notifies all the
managers about the schedule of the training courses and asks
the managers to confirm the availability of the trainees as per
schedule. The managers inform the individual staff members
and confirm that the trainees will be available on the required
dates.
Step - VII. Training conducted
The training is conducted as per approved schedule and
attendance sheet filled on Form F-4.4. At the end of the
training, the MR obtains the comments from the trainees on
Form F-4.5.

Step - VIII. Records

MR maintains the records on Form F-4.6.
Associated Documentation

 F-4.1 Training Needs Request Form

 F-4.2 Annual Training Needs Submission Form
 F-4.3 Approved Training Needs Form
 F-4.4 Attendance Sheet
 F-4.5 Training Feedback Form
 F-4.6 Training Record Form
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Effective Date: 01.04.2015

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F-4.1

To: Date:___________
 Manager Finance
 Manager Technical
 Manager Marketing
 Manager Purchase

Subject: Submission of Training Needs

Reference training procedure P-4, Para 5.1

Dear Sir,

Kindly provide training needs of your __________ departments to the

undersigned by --------------.

____________________
(Name & Designation )
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Effective Date: 01.04.2015

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F-4.2

ANNUAL TRAINING NEEDS SUBMISSION FORM

(For the financial year …………………....)

TO,

Head of Quality Department

Subject: Submission of Training Needs

Dear Sir,

Reference your letter No: _______regarding training needs dated ___________

The training needs for …………… department are as under:
a) …………………………………………..
b) …………………………………………..
c) …………………………………………..
d) …………………………………………..
e) ..................................................................
f) ...................................................................

__________________ _________________
(Name) (Signature)

__________________ _________________
(Designation) (Stamp & Date)
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Effective Date: 01.04.2015

Tazij Meats & Food Rev. 01

F-4.3

APPROVED TRAINING NEEDS FORM

(For the finical year …………………....)

Department Trainees Nature of Training Duration

Technical

Marketing

Purchase

Training Needs Received from Various Departments

C.E.O Approval: ….………..

Sign: …………..……………

Date: ………………………..
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Effective Date: 01.04.2015

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F-4.4
ATTENDANCE SHEET
(Training)

______________________
____________
COURESE TOPIC Date

TRAINING BODY / TRAINER

NAME: ---------------------------------------- Duration : ____ hrs.
DESIGNATION: ---------------------------- Attendees: ____ no’s
Internal / External --------------------------

Sr. No. Participant Names. Designation. Department. Signature.

1) ……………………….. ………………. ……………….. ……………..

2) ……………………….. ………………. ……………….. ……………..

3) ……………………….. ………………. ……………….. ……………..

4) ……………………….. ………………. ……………….. ……………..

5) ……………………….. ………………. ……………….. ……………..

6) ……………………….. ………………. ……………….. ……………..

7) ……………………….. ………………. ……………….. ……………..

8) ……………………….. ………………. ……………….. ……………..

9) ……………………….. ………………. ……………….. ……………..

10) ……………………….. ………………. ……………….. ……………..

11) ……………………….. ………………. ……………….. ……………..

12) ……………………….. ………………. ……………….. ……………..

13) ……………………….. ………………. ……………….. ……………..

14) ……………………….. ………………. ……………….. ……………..

15) ……………………….. ………………. ……………….. ……………..

__________________ _________________
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(Signature MR) (Signature Trainer)

F-4.5
TRAINING FEEDBACK FORM

1. Name of the Trainee……………………………………….

2. Course Name……………………………………………….
3. Duration……………………………………………………
4. Topics Covered……………………………………………
5. Name of the Tutor……………………………………….

Comments of the Trainee…………………………………………………………………………...

……………………………………………………………………………………………………
…
……………………………………………………………………………………………………
…

Excellent Good Satisfactory Unsatisfactory

Date: ……………….. Sigs: ……………………..

Comments of the Concerned Manager ………………..…………………………………………...

……………………………………………………………………………………………………
…
……………………………………………………………………………………………………
…

Date: ……………….. Sigs: ……………………..

……………………………..
Manager Training Signature
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Effective Date: 01.04.2015

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F-4.6
TRAINING RECORD FORM

______________________
____________
COURESE TOPIC Date

TRAINING BODY / TRAINER

Name: …………………………………….. Course Duration: ____ hrs.
Qualification: ……………………………. Total Attendees: ____ no’s
Designation: ……………………………… Employed Since: ________
Experience: ………………………………
Main Responsibilities: …..………………

Date. Course Descriptions. Duration. Trainer. Internal /External.

……….. ……………………………. ………… ……………….. ……….…………..

……….. ……………………………. ………… ……………….. ……….…………..

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