Guidelines for Internship & Internship Report writing

For all students of GIFT University

GIFT University
Gujranwala
 CONTENTS

Importance of Internship………………………………………….3
Eligibility of Internship…………………………………………...3
General Guidelines………………………………………………..4
Punctuality………………………………………….……….4
Dress Code…………………………………………………..4
Attitude……………………………………...………………4
Enter to learn……………………………………………......4
Internal preparation…………………………………………5
Format of the internship report……………………………..6
Weekly Progress Report…………………………………………8
Importance of Internship:
Education is the knowledge of putting one’s potentials to maximum use and GIFT University
provides a house of education to equip the students to enter the practical world to achieve their
life setting goals and make the institution eminent as well.
A learner is enabled to receive information from the external world to acquaint him with the
history and receive all necessary information regarding the present and can become a good
decision maker in the future.

An Internship is an opportunity for the Students to observe a small practical field i.e an
organization. Though it’s a little time activity but it always provides the ladder to your success in
future endeavors. After obtaining the final Transcript / Degree, the very first interviewer you will
see, asks the questions from this practical experience you will have which is your Internship and
if you get through from this first obstacle means that the way of success is started.
While keeping in view the importance of this activity certain guidelines are prescribed to adhere
strictly as you are carrying the repute of your institution as well as your bright future.

Eligibility of Internship:
GIFT University will offer the internship opportunity in the following programs:

1. MBA (3 credit hours)

2. M.Sc. -Banking and Finance (3 credit hours)

3. M.Sc. – Accounting & Finance (3 credit hours)

4. BBA (2 credit hours)

5. B.Sc. – Accounting & Finance (2 credit hours)

 General Guidelines
Punctuality:

Students have to strictly observe the office timing of the organization in which they get the
Internship. For this purpose, you should develop an attendance sheet on the computer which has
to be dully signed by the designated officer of the Organization. The signed copy of this print out
would be the integral part of the internship report.

Dress Code:

While you are at a professional place, being the representative of a good business school, you
must adhere to the following instructions:
• Wear formal dress always
• Collars of shirts are buttoned
• Wearing Neckties which should not be loosened
• Male students must be shaved {if bearded, the beard must be trimmed}
• Sleeves must not be rolled up
• GIFT Student Cards must be displayed at all times (If Allowed)
• Internal Communication must be courteous and professional (Always use English
Language for the purpose).

Attitude:

The first attribute to learn is the attitude. Enter the organization with the certain motive and be
courteous, positive, obedient and professional while interacting with people working around you.

Enter to learn:

As all businesses face escalating pressures to identify, attract, train and retain qualified talent,
internship programs have become a viable option for organizations to tap a sustainable pool of
talent.

Organizations / Firms have found that internships offer opportunities are always helpful to see
potential job candidates in real business scenarios. The interface between colleges and
universities is also invaluable as a feedback mechanism for curriculums, faculty awareness, and
recruiting activities through partnership arrangements. Employers find the energy and enthusiasm
of the students invigorating.

Students should get the internship program as an opportunity in structure to meet the needs of the
employers and experience the working world. They should try their hands at tasks and projects
relevant to their academic programs and professional interests. Students should try to get work on
intellectual projects or make an effort to earn special assignments for the dual benefits. Students
can get benefit from internships where they develop an awareness of business' expectations,
structure and pressures while assuming actual responsibilities to further develop their business
knowledge, interpersonal skills and decision-making abilities.
Internal Preparation:

• Determine Your Internal Needs – Outline Your Intern Program (Utilize Assistance of the
Supervisor).
• Obtain Management Support for your Internship Program
• Identify work assignments – Remember, professional assignments are essential!
• Write job descriptions–Include “Deliverable” Assignments – Create information specific
to intern program on company’s website
• Incorporate specific training and company culture issues into the program
• Structure the supervisor and staff involvement with assignments
• Plan for orientation, training of mentors
• Anticipate your needs – incorporate social activities
 FORMAT OF THE INTERNSHIP REPORT

1. Title Page

2. Acknowledgements

3. List of Contents

4. List of tables & illustrations, if any

5. Introduction

6. Overview of the organization

6.1 Brief history
6.2 Nature of the organization
6.3 Business volume
6.4 Number of employees
6.5 Product lines

7. Organizational structure
7.1 Main offices
7.2 Organizational structure

8. Critical analysis of the theoretical concepts relating to

practical experiences i.e. relate the theoretical concepts
with your practical experience during your Internship
8.1 Financial analysis (ratio analysis, horizontal &
vertical analysis of the organization for the last five
years)
8.2 Comparison of financial analysis with key
competitors*
8.3 Marketing strategy
8.4 Major competitors of the organization
8.5 Success and failure of different products of the
organization in the market along with reasons
8.6 Major HR Policies and practices
8.7 Future prospects of the organization

9. Overview of the Department(s) Where You Served

Internship
9.1 Number of employees working in the Department
9.2 Functions and operations
9.3 Short-falls/weaknesses
 9.4 Critical analysis of the management patterns, weak
areas that need to be improved.

10. Responsibilities as a student Intern

10.1 Duties
10.2 Accomplishments
10.3 New Knowledge Acquired
10.4 Problems encountered
10.5 How internship experience impacts you career.

11. Conclusions & recommendations for improvement

12. References & Sources used

13. Annexes

* The requirement of financial analysis (points 8.1 and 8.2) is

subject to the availability of financial data.
 GIFT UNIVERSITY
INTERNSHIP INSTRUCTIONS
SUMMER 2010

Weekly Progress Report (WPR)

Every Monday, you will submit Weekly Progress Report (WPR) of previous week to your
supervisor either in electronic or hard format. The template of WPR is as follows:

WEEKLY PROGRESS REPORT

ID: ____________ From:________
Name: ________________________ To: ________
Organization: ________________________ Date: ________
Address: ________________________ Week No.: ________

Description
Mon
Tue
Wed
Thu
Fri
Sat

Internship Report
You will submit a formal report after the completion of your Internship as per the above mentioned
guidelines.

Internship Presentation
You will give a formal presentation on your internship. The Internship report must be submitted
three days before the presentation.

Supervisor: _________________________

Email for BBA: gbs_bba_internship@gift.edu.pk

Email for MBA: gbs_mba_internship@gift.edu.pk

If you are sending your WPR through email then strictly follow below mentioned subject format:

SUBJECT: [ID:Name] – DPR – [Jun 5-11]

e.g., [03SBT001: Sumeera] – DPR – [Jun 5-11]