Você está na página 1de 78

For Official Use Only

GOVERNMENT OF INDIA

MINISTRY OF MINES

GEOLOGICAL SURVEY OF INDIA

MANUAL ON
ROLES, RESPONSIBILITIES AND REPORTING MECHANISM OF
MISSIONS, REGIONS, SUPPORT SYSTEMS, PERSONNEL &
ADMINISTRATION, FINANCE AND ASSET PROCUREMENT
AND MANAGEMENT STREAMS OF
GEOLOGICAL SURVEY OF INDIA

[Base document was discussed and refined at the Meeting of HOD, Regions and
Mission Heads at GSI Training Institute, Hyderabad
on 23 and 24 August 2013]

Prepared by
Policy Support System - Planning & Monitoring
and
Administrative Support System
Central Headquarters, Geological Survey of India
Kolkata 700 016
Group photograph of the participants of the ‘Meeting of HOD, Regions and Mission Heads’ with the dignitaries
from the Ministry of Mines and the Geological Survey of India
at GSI Training Institute, Hyderabad, 23 - 24 August 2013

4
CONTENTS

Chapters Pages
Executive Brief 3-5
Preface 6-8
Objective & Premises 9
GENERAL STRUCTURE OF FUNCTIONING IN GSI 10
A. ROLES, RESPONSIBILITIES AND REPORTING MECHANISMS OF REGIONAL MISSIONS AND 11-14
NATIONAL MISSIONS
I. REGIONAL MISSIONS 11-14
i. Roles & Responsibilities 11-14
1. FSP Formulations 11
2. FSP Implementation & Monitoring 11-12
3. FSP Report Generation 12-13
4. Others 13-14
ii. Reporting 14
II. NATIONAL MISSIONS (NM) 14-18
i. Roles & Reponsibilities 14-17
1. FSP Formulations 14-15
2. FSP Implementation & Monitoring 15
3. FSP Report Generation 15-16
4. Others 16-17
ii. Reporting 17-18
B. ROLES, RESPONSIBILITIES AND REPORTING OF HOD, REGION AND HEAD, STATE UNITS 18-20
i. Roles & Reponsibilities 18-19
1. FSP Formulations 18
2. FSP Implementation & Monitoring 18
3. FSP Report Generation 19
4. Others 19
ii. Reporting 20
C. Roles, Responsibilities and Reporting of PSS, ASS, STSS 20-23
I. Policy Support System (PSS) 20
i. Roles & Reponsibilities 20-19
1. FSP Formulations 20
2. FSP Implementation & Monitoring 21
3. FSP Report Generation 21
4. Others 21-23
ii. Reporting 23
II. Administrative Support System (ASS) 23-24

1
i. Roles & Reponsibilities 24
ii. Reporting 24
III. Science & Technology Support System (STSS) 24-26
i. Roles & Reponsibilities 24-26
ii. Reporting 26
D. SPECIAL ROLES & RESPONSIBILITIES OF MISSION IB, IC (MCSD) & IIB 26-27
I. Roles, Responsibilities & Reporting of Head, Mission IB 26
II. Roles, Responsibilities & Reporting of Head, Mission IC (MCSD) 27
III. Roles, Responsibilities & Reporting of Head, Mission IIB 27
E. ROLES, RESPONSIBILITIES OF SPECIALISED DIVISIONS OF GSI 28-29
I. CENTRAL CHEMICAL LABORATORIES (CCL) AND REGIONAL CHEMICAL LABORATORIES 28-29
i. Roles, Responsibilities & Reporting of Central Chemical Laboratory (CCL) 28
ii. Roles, Responsibilities & Reporting of Regional Chemical Laboratories 29
II. ENGINEERING DIVISION AND REGIONAL ENGINEERING DIVISIONS 29-31
i. Roles, Responsibilities and Reporting of Chief Engineer (CE), Engineering Division, CHQ, GSI 29-30
and CE, NM-II
ii. Roles, Responsibilities and Reporting of Head, Engineering Division, Region 30-31
III. Roles, Responsibilities and Reporting of DyDG, Geophysics, STSS and Head, Regional 31-32
Geophysical Divisions
F. ROLES, RESPONSIBILITIES AND REPORTING OF PERSONNEL & ADMINISTRATION 33-38
i. Additional Director General (P&A) 33-34
ii. Dy Director General (P&A) 34-35
iii. Director (P&A) 35-36
iv. Joint Director (P&A)/ Deputy Director (P&A) [formerly RAO & AO] 36-37
v. ASSISTANT DIRECTOR (P&A)/ADMINISTRATIVE OFFICER 37-38
G. ROLES, RESPONSIBILITIES AND REPORTING OF ASSETS PROCUREMENT & MANAGEMENT 38-36

i. Controller of Stores 38-39


ii. Dy. Controller of Stores 39
iii. Stores Manager 40
iv. Stores Officer 40
H. ROLES & RESPONSIBILITIES OF FINANCE PERSONNEL 40-40
i. Additional Director General (F) 40-41
ii. Director (Finance & Accounts) 41-42
iii. Cost and Accounts Officer 42-43
iv. Assistant 43-44
I. CENTRAL ADVISORY COMMITTEE FOR GEOSCIENCES 44
J. GENERAL NOTES 45
Annexures 46-75

2
EXECUTIVE BRIEF
OF
MANUAL ON
ROLES, RESPONSIBILITIES AND REPORTING MECHANISM OF MISSIONS, REGIONS,
SUPPORT SYSTEMS, PERSONNEL & ADMINISTRATION, FINANCE AND ASSET
PROCUREMENT AND MANAGEMENT STREAMS OF
GEOLOGICAL SURVEY OF INDIA

The primary objective of this manual is to integrate a clear-cut functioning and reporting
mechanism of Regional Missions (RM) and National Missions (NM) vis-à-vis State Units (SU),
HoDs of Regions, Support Systems, CHQ and Director General’s Office in GSI for effective
control, improvement in delivery mechanism and accountability enforcement. The other
objective has been to fulfill the stated vision of the HPC ‘that Regions function as “Mini GSI”
for programming, execution and monitoring of various scientific and administrative
activities with additional supporting inputs from the Regional Missions, with defined roles
and responsibilities’.

The roles of Regional Missions (RM) have been defined as, a) to act as ‘Think Tank’ in the
concerned domain, conceptualise and provide project ideas/outlines and target to the
working units of the Region (from Project Banks), and b) to act as quality monitors,
enforcers and technical trouble-shooters. They will also be the Technical Project Report
evaluators and approvers on behalf of the HOD of Regions. They will also interface with the
outside agencies/institutions/ state agencies within the respective Region. RMs will assess
and prepare regular training need documents and submit to their respective National
Missons (NM) for further considerations.

National Missions (NM) will provide the broader guideline on existing policy framework,
directives and priorities to Regional Missions. NM will also help in defining priorities keeping
National Policy and Interest in consideration. NM will compile the ‘National level Project
Bank’. NMs will compile pan-GSI approved programmes in their respective domains. NMs
will take reviews of the work in progress in Term Review Meetings along with PSS. NMs will
send experts and mentors from its domain expert list, to a particular field where required.
NMs will be responsible for fulfilling the quantitative targets set for all the sub-components

3
under it. NMs will also prepare and compile the contents of GID/DIDs, special
publications/bulletin series/memoirs etc. in their respective domains. NMs will deal with
Plan Fund allocation under their domain and undertake budgeting, holding, allotting,
distributing, assessing fund required and monitoring expenditure.

HoD, Region and Head, State Units, will be responsible for the whole spectrum of operations
related to the implementation of Field Season Programing. HOD Region will be the accepting
authority of all FSP reports of the Region. HOD, Region will be responsible for formulating
and coordinating Region’s RFD.

Policy Support System (PSS) will be responsible for Science Policy & Coordination, Planning &
Monitoring, CGPB Secretariat, International Cooperation, Commercial Operations &
Geoscience partnerships, etc. It will form broad policy guidelines and year wise Plan targets.
PSS will act as the Technical Secretariat of the DG, GSI. PSS will communicate National Policy
and priorities to the Missions and Regions. PSS will be responsible for all IGC & IGCP related
activities. PSS will be responsible for formulating, coordinating and implementing GSI’s RFD
and its achievement.

Administrative Support System (ASS) will supervise all administrative matters, except
finance, and will be working as administrative arm of DG, GSI and will look after activities
pertaining to Personnel, HRD, Legal Cell, Libraries, Parks and Museums, Estates. ASS will
deal with all Human Resource Development functions and Training Needs Assessment (TNA)
of GSI.

Science & Technology Support System (STSS) will deal with all scientific and technical
infrastructures and overall management of geological, geophysical and chemical laboratory
networks. Transport and monitoring of the operation & maintenance of vehicles of GSI in all
Regions and CHQ will be supervised under Head, STSS. Head STSS will also supervise and
coordinate the Asset Procurement & Management Support System in conformity to the
directives from Central Advisory Committee for Geosciences in GSI.

Besides, the Manual dealt with Special roles & responsibilities of Mission IB, IC (MCSD) & IIB.
It has elaborated on the specific roles, responsibilities of Chemical, Geophysical and
Engineering streams and Divisions. Roles and Responsibilities of Administrative, Personnel
and Finance stream have also been detailed in the Manual.
4
Regarding the reporting structure, the Regional Mission Heads and Head, State Units will be
reporting to the HoD, Region. DyDGs of Chemical Stream and Geophysical Streams in the
Region will be reporting to HoD, Region. The Chief Engineers of Engineering Stream and
Controllers of Stores will report to ADG, STSS. HoD, Region, National Mission Heads
(including Head Mission- IB, earmarked for ADG, Geophysics) and the Support System Heads
(PSS, ASS, STSS) will report to DG, GSI. For all the streams of GSI, clear Reporting structure
has been presented and table-wise chain hierarchy shown for necessary compliance.

5
MANUAL ON
ROLES, RESPONSIBILITIES AND REPORTING MECHANISM OF
MISSIONS, REGIONS, SUPPORT SYSTEMS, PERSONNEL &
ADMINISTRATION, FINANCE AND ASSET PROCUREMENT AND
MANAGEMENT STREAMS OF
GEOLOGICAL SURVEY OF INDIA

PREFACE
A ‘High Powered Committee’ was set up on 01 October 2007 by Government of India
under the Chairmanship of Additional Secretary, Ministry of Mines to thoroughly review
the functioning of the Geological Survey of India and assess its capacity to meet the
emerging challenges taking into account the organisation’s technological and manpower
resources. The Committee submitted its Report to the Government on 31 March 2009
that was accepted for implementing a number of recommendations of a structural
nature. The Cabinet approved the same on 25 October, 2011.

The Report redefined GSI’s Vision as 1) to develop GSI into a world-class institution for
fundamental as well as applied geosciences, keeping up with the latest technologies and
methodologies; 2) to create a close-knit national Geoscientific community through
leadership and collaborative partnerships and 3) to acquire and provide expertise and
widely disseminate Geoscientific information to facilitate informed decision-making by
policy makers and public and enable use to Geoscientific data for sustainable socio-
economic development. This Vision of GSI was later adopted and notified together with
new Charter of Functions.

In tune with the stated Vision of GSI, HPC Report recommended ‘Restructuring of GSI’.
The aim was to enhance GSI’s capacity and capability especially in identifying, delineating
prospective areas of mineral resources; to make available basic spatial and non-spatial
data for use in a variety of sectors including agriculture, water resources, infrastructure
projects, environment etc.; to help GSI to pursue multidisciplinary geoscience studies for
6
hazard risk assessment of landslides, earthquakes, coastal inundations, glacier retreats,
desertification etc and geotechnical evaluation of major civil engineering ventures for
larger societal benefit.

The activities of GSI had been reorganized into 5 Missions in line with its future
challenges, which are namely, Baseline Geosciences data generation (Mission I), Natural
Resource Assessments (Mission II), Geoinformatics (Mission III), Fundamental and Multi-
disciplinary Geoscience (Mission IV) and Training and capacity building (Mission V).
Three Support Systems, Policy Support System (PSS), S & T Support System (STSS) and
Administrative Support System (ASS) were introduced and structured to provide support
and cross-cutting co-ordination.

The Mission mode functioning of GSI was put to implementation from FS 2009-10 and
Resolution Orders pertaining to the operational domains of five Missions and Policy
Support System were circulated separately.

As a result of the ‘Right Sizing’ of GSI and introduction of Mission offices, at both
National and Region level, new posts had been created whose functional domains vis-à-
vis pre-existing functional centers, responsibility profiles and reporting structures were
not pre-spelt and required to be etched out. The direction of work flow coupled with
time period assigned to the work segments needed to be detailed. The challenge was to
galvanise and integrate the new responsibility centers in the GSI’s functional frame
effectively so that workflows are made efficient with new value additions, manpower
resource utilisation in most productive ways to facilitate achievement of set goals and
Vision of the Organisation. Primarily, these needs drove GSI, at the insistence and
guidance from its administering Ministry, to formulate this Manual. A draft version of the
manual was prepared by PSS-P & M and circulated / placed in the ‘Meeting of HODs and
Mission, Heads’, held on 23-24 August, 2013 at GSITI, Hyderabad in which Shri A.
Sundaramurthy, Director General, Geological Survey of India chaired and Shri D. S.
Mishra, Joint Secretary, Ministry of Mines presided. The deliberations in the Meeting
helped form the final draft of the Manual, which was put up in the GSI Portal for 7 days
inviting feedbacks from one and all. Simultaneously, the final draft was also submitted to
the Ministry of Mines as an attachment to the minutes of the ‘Meeting of HODs and
Mission, Heads’. The feedbacks and few suggestions on the final draft were also received
7
from some quarters. Further detailed discussions with Regional HoDs and Mission Heads
in GSI were held during Internal Peer Review of FSP proposals formulations at Kolkata (2
Dec 2013-13 Jan 2014) . Relevant modifications and additions have been considered and
incorporated. First, the Manual was scripted for Scientific and Technical Streams of GSI
and later the other streams of the GSI were also put under its purview, under the
directive from Ministry of Mines. Thus, the present comprehensive Manual emerged,
evolved and crystallized in this finalized form for compliance by all concerned.

Finally, it is to be reiterated that the contents of this Manual are the functional outcome
from all the above-mentioned events, documents including Quest for Excellence –
Envisioning Milestones for GSI, reports, circulars and resolutions. The roles,
responsibility and reporting process mentioned herein shall supercede all earlier
orders/circulars/resolutions/ notifications in case of a direct conflict of parts and/ or
paras thereof.

Last but not the least, it is to be made clear that this manual will be put to practice now
onward in GSI and further incorporation/modification/deletion will be considered and
effected for functional optimization after due diligence and time tested implementation
of the same.

Kolkata (Dr. S. K. WADHAWAN)

17 February, 2014 Director General


Geological Survey of India

8
MANUAL ON
ROLES, RESPONSIBILITIES AND REPORTING MECHANISM OF
MISSIONS, REGIONS, SUPPORT SYSTEMS, PERSONNEL &
ADMINISTRATION, FINANCE AND ASSET PROCUREMENT AND
MANAGEMENT OF
GEOLOGICAL SURVEY OF INDIA

OBJECTIVE

1. To integrate a clear-cut functioning and reporting mechanism of Regional Missions


(RM) and National Missions (NM) vis-à-vis State Units (SU), HoDs of Regions, Support
Systems, CHQ and Director General’s Office in GSI for effective control and
accountability enforcement.

2. So that Regions function as “Mini GSI” for programming, execution and monitoring
of various scientific and administrative activities with additional supporting inputs
from the Regional Missions, with defined roles and responsibilities.

PREMISES

1. Roles and Responsibilities mentioned below should be taken and interpreted in


broader context of GSI’s interest and are not to be in conflict with the GSI’s stated
Vision, Charter and Responsibilities.
2. Regions and State Units will function as have been doing earlier as geographically
separate entities with added responsibilities, checks and balances and in-built
accountability constraints woven in team spirit. Reporting structure and flow of work
will essentially remain the same as have been vested in them except in the areas
mentioned below.
3. All to and fro official communication between the RMs and the project teams of
SUs/Divisions will be signed and routed through the SU/Division Head. All to and fro
official communication between the NMs and the RMs will be routed through the
9
HOD, Regions for comprehensive treatment of issues facilitating collective decision
making and effective implementation.
4. Same procedure and routes will have to be followed in case of modification/alteration
of the on-going Field Season Programme [FSP] items, as described, in detail, in the
FSP formulation part.

GENERAL STRUCTURE OF FUNCTIONING IN GSI

GSI’s major functions center on the following:-

1. Schematic Planning and formulations [goal setting] of Field Season Programmes


(FSPs).
2. Execution and monitoring [both qualitative and quantitative aspects] of FSPs and
3. Preparation, reviewing, acceptance and circulation of FSP reports of GSI.

Other functions include


4. Administrative Ministry vis-à-vis GSI: various areas in Geosciences
5. GSI vis-à-vis Other Ministries / Depts/ Institutions: various areas in Geoscience
partnerships including those with State Govt. Departments/Institutions and
University Departments of Earth Sciences.

The roles, responsibilities and functioning of the officers under the pre-existing Operations
(SUs) and Regions are clear in the above-mentioned three areas. They will continue to
undertake their assigned roles and responsibilities in the domains of FSP formulation, FSP
execution and monitoring, FSP Report generation and other designated functions.

The newly created Missions provide an additional comprehensive and focused technical
domain expertise and thus add an important dimension to the whole working machinery for
quality and value added outcomes.

Support Systems provide infrastructural support and science policy coordination directives
to these operations in terms of planning, functional regime/interactions, administrative
support and laboratory base supports.

The overall Reporting Hierarchy for APAR is given in Annexure I, IA, IB, IC and ID.

10
A. ROLES, RESPONSIBILITIES AND REPORTING MECHANISMS OF REGIONAL
MISSIONS AND NATIONAL MISSIONS

I. REGIONAL MISSIONS

i. Roles & Responsibilities

1. FSP Formulations:

a. To hold technical sessions/meetings with the Operation (SUs)/Division officers


for ideating/generating technical projects, long before the project proposal
dates fixed by National PSS. The request for arranging such meeting will be
made by RMs to the SU heads and/or or Division Heads and dates will be fixed
as per the mutual convenience.
b. To create a ‘Regional level Project Bank’ wherein the projects will exist as
generalized ideas/areas/technical objective and broad achievement
parameters essentially from previous experiences/ data bank / Govt. Policies/
Departmental Long and Short-term Plans, modern conceptual inputs/
technology infusion and resource availability.
c. To issue advisories, on behalf of the HOD, Region, to the Operations
(SUs)/Divisions Heads to take up the specified items from their ‘Project Bank’
for the ensuing FS. The SUs/Divisions will take these ideas and formulate
properly structured FSP items with Nature, Quantum and Time Line (NQT) (with
specific area co-ordinates, technical details, background, manning, target
quantum, resource required, duration etc.) and propose the item for the
ensuing FS to the HOD, Region.
d. To scrutiny the proposed items on behalf of the HOD, Region and recommend
for approval by the HOD, Region. Once cleared by the RMs, HOD will accept
these items and instruct the RMs to forward these proposals to their respective
National Mission (NMs) in time bound manner.

2. FSP Implementation & Monitoring:


a. To carry out qualitative monitoring through the existing or modified quality
sheets. All quality sheets will be submitted to the respective RMs. Format of
the quality sheets can be modified suitably by the National Missions, if needed
11
by the NMs themselves or at the request of the RMs. All quality sheets will be
forwarded to the RMs. Monthly diaries, with day-to-day activities of the
officers of SUs and Regional Missions will be forwarded to the respective SU
and RM Heads concurrently. Analyses and synthesis of the quality work
accomplished/ field and laboratory data generated or literature consulted, etc.
will be the focal theme of Diary reports to be submitted to RMs. Monthly
diaries of the Divisional officers of Regions will be forwarded to the Regional
Heads (HoDs) with similar details.
b. On inspection of the quality sheets, RMs may chose to offer technical advice to
the Project team for improvement of the technical output. Consistent
quantitative lag in achievement also will be commented upon by the RMs and
cautionary notes will be sent in consultation with the SU Heads to the project
team only in case of severe lapse in quality or quantitative achievement.
c. At any point of time if the project team seeks particular technical help/advice
from the RMs, which may require field visit of the concerned expert from RM,
requested through the SU head (in case of SU projects), RMs will offer their
guidance/advice, date and time of field visit will be decided by the mutual
convenience.
d. To hold interactions with respective Regional Chemical Divisions/Laboratories
regarding chemical analysis of samples from projects under his domain for
obtaining desired results.
e. Inter-RHM discussion/consultations and field visits should be routed through
their HOD, Regions, under intimation to their respective NM only.
f. To defend the respective domain’s project work, presentations along with the
project team in the Term Review Meetings, etc.

3. FSP Report generation:


a. To manage the FSP report scrutiny and acceptance on behalf of the HOD,
Region. Will first scrutiny those reports as received through SU Heads/HoDs
and then get the reports internally peer reviewed on behalf of the HODs. The
reviewed reports will eventually be submitted to the HODs by the RMs for
acceptance (except Mission IIA&B reports of G3 & above classification where
resource estimation has been made) after checking of the incorporation of
suggested modifications. Mission IIA&B reports of G3 & above classification
where resource has been estimated will be sent to National Mission Head II and
Sub-Mission Head IIB, respectively, for vetting. National Mission Head II and
Sub-Mission Head IIB will send back these reports after vetting to the RM II. RM
12
II will, then, put up these reports to their respective HOD, Regions for the
acceptance. As and when the reports are accepted by the HOD, RM/Regional
PSS will send the reports to the respective SU Projects/Divisions for circulation.
b. The list of the circulated reports will be sent by the RMs, through HOD, within
seven days of the circulation due date, to the Quality Management Cell (QMC),
GSI at DGCO, New Delhi. The QMC will identify the scheduled quantum (set as
20 % presently, may be reconsidered later) of reports for external peer review
and revert back to the RMs within fifteen days of receiving such list from the
RMs. The identified reports will be listed with accompanying external peer
reviewer’s name. The RMs will send these reports to the external peer reviewer
immediately and peer reviewer will be requested to give his comments. One
copy of the reviewer comment will be sent to the QMC at CHQ. The process of
getting external peer review of the selected reports will be completed within
75 days from the report circulation due date. The revised report, if required
after the external peer review, will have to be circulated within one month of
getting the review comments. More number of revised reports will be
considered adversely for RM’s performance, jointly with the project supervisor
and officers concerned.
c. RMH I will be responsible for collation, compilation, generation and circulation
of final NGCM Reports, which will be accepted by HOD, Region. The
Geochemical data compilation/ integration division of the Region will function
under the RMH I and will undertake preparation of final NGCM Reports as per
the given targets and time frames.

4. Others:

a. RMs will be responsible for preparing sector specific reports, prepare answers
to the parliamentary queries etc. for the HOD of the Region. For
comprehensive compilation, the Director PSS of the Region will coordinate
finalization and submission of all such technical returns.
b. RMs, under permission from HoD, will be responsible for holding theme based
technical workshops/seminars etc. in the Region.
c. To hold interaction with State agencies, PSUs and other organizations at State
level under its Region.
d. RMs to attend RAC and SGPB meetings for furthering Region-State co-
ordination and CGPB Committee meetings, which fall in their domain. RMs to

13
assist the respective CGPB Committee Heads formulate status paper, technical
write-ups and reports etc. in their respective technical domain.
e. RMs to assess and prepare regular training need documents and submit to
their respective NMs.

ii. Reporting:
a. Regional Mission Heads (RMH) will report to the respective HoDs of the Regions
(ADG).
b. Review will be taken by the DG, GSI, in consultation with the All India Mission
Heads (ADG/DyDG).
c. When HOD, Region is also a Dy DG, the reporting hierarchy in work flow will
remain the same, but in case of APAR, Dy. DG, RMH will send his APAR through
HOD Region to DG, GSI. The HOD, Region will annex a prescribed sheet,
containing his assessment, with the APAR and forward to DG, GSI. DG, GSI will
also receive a prescribed assessment sheet from NMHs. With the help of these
two sheets DG, GSI will write the reporting officer’s comments in the APAR of
the Dy. DG, RMH.
d. Objective evaluation of the performance of RMH will also be reported by the
Internal Peer Review Committee Experts and grading be accorded on the scale
of 1 to 10 (with appropriate remarks/pen pictures).
e. The officers posted in RMs will be reported/reviewed by respective RMHs (as
per hierarchy).

II. NATIONAL MISSIONS (NM)


i. Roles & Responsibilities

1. FSP Formulations :

a. To provide the broader guideline on existing policy framework, directives and


priorities to Regional Missions for FSP formulation. NM will also help in
defining priorities keeping National Policy and Interest in consideration.
b. To compile the ‘National level Project Bank’ in their respective domains by
periodic inputs and updating from the RMs. Regional and National level Project
Banks should be able to cater to next five years of project formulation in the
particular State and Region.

14
c. To scrutiny the FSP proposals sent by the RMs and for any modification, will
communicate with the RMs and get it rectified in time bound manner.
d. To forward the FSP proposals, after approving at their level, to DG, GSI which
will then be scrutinized (internal peer review) by National PSS. QMC, PSS, GSI
will then hold the external peer review of the FSP items and PSS, Kolkata will
ensure the rectification suggested by the external peer review are incorporated
before approval by DG GSI. GSI will then put up the proposals in the Central
Geological Programming Board (CGPB) meeting for approval of the Board.
e. To compile pan-GSI approved programmes in their respective domains for a
particular FS, for their reference and reporting to DG, GSI.
f. To compile and submit the details of Region wise /commodity wise items of
the Missions along with the deployed man power and target quantum in
existing tabular format (available with National PSS) to the National PSS for
compilation before submission to CGPB for approval.

2. FSP Implementation & Monitoring:

a. The Term Review Meetings will be primarily taken by the NMs along with the
National PSS and other external experts.
b. NMH to attend and guide the CGPB Committee meetings, which fall in their
domain.
c. To send experts and mentors from its domain expert list, to a particular field,
if sought by the RMs. RMs should send request to the respective NMs for any
specific technical help or any other matter through their respective HODs.
Project teams also may request for such help, but have to forward their request
of technical help/assistance to NMs through RMs and HoDs only.
d. NMs, along with the HOD Regions, will be responsible for fulfilling the
quantitative targets set for all the sub-components under it, set in the FSP,
RFD (yearly targets) and Five Year Plan Period target (yearly and Five Yearly).

3. FSP Report generation:

a. NMH II will vet the Mission IIA reports of G3 & above category where resource
has been calculated and send back to the RMH II.
b. Head, Mission IIB will vet all Mission IIB reports of G3 & above category, where
resource has been calculated and send back to the RMH II.

15
c. Head, Mission IC (Marine and Coastal Survey) will vet the Mission IC reports
and send back to the RMH I for submission to HOD of the Region for
acceptance.
d. Head Mission IB will vet the Mission IB (including NGLM, Hyperspectral & PGRS)
e. Scrutiny, internal peer review, acceptance and external peer review of the FSP
Reports of the items under Central Facilities of CHQ will be undertaken by the
Respective Mission Heads, e.g., Mission IB, Mission III, Mission IV etc.

4. Others:
a. NMs will prepare sectoral reports/compilations, regular or need based, for the
perusal of GSI or MoM.
b. NMs will also prepare and compile the contents of GID/DIDs, special
publications/bulletin series/memoirs etc. in their respective domains.
c. NMs will hold regular technical meetings with RMs and co-ordinate the
activities under its domain.
d. National Mission Heads will report to DG, GSI regularly on qualitative monthly
returns in concise formats the progress of activities under their domain.
e. NMs will deal with Plan Fund under their domain. Budgeting, holding, allotting,
distributing, assessing fund required and monitoring expenditure for the
whole operation under their domain will form its one major activity.
f. NMs will also ensure distribution / allocation of requisite funds to SU through
the Regional HoDs.
g. NMs will advise the Mission V for the need of training courses in their
respective domains, help in finalizing the course content and material.
h. NM will prepare the list of GSI domain experts mentors and Resource Persons
in the sub-domains of the Mission who can be called for specialized purposes
like providing training faculty, by constituting a panel of experts in response to
National emergencies, providing technical expertise or even sending experts to
the particular field, if sought by the RMs. RMs should send such requests to
the respective NMs for any specific technical help or any other matter of
communication through their respective HODs.
i. Idea/approach paper for new emerging domains of work have to be compiled
by the NMs. NMs should take special initiative in initiation of pilot R&D project
in a particular emerging technology/subject/area under an appropriate Region
and advise/formulate/man that project which will be executed under the
Region and monitored by the NMs. In such case NMs need to correspond
directly with the HOD Regions.
16
j. NM to set desired standard for quality of work in their sub-domains and
monitor its implementation through Regional HoDs and SU. NMs to prepare,
compile, modify and update the SOPs of the sub-domain activities.
k. To hold interaction with National agencies, PSUs and other organizations at
National level.
l. National Mission III will be in charge of the IT Infrastructure of the GSI, due to
the requirement of handling by the specialised domain knowledge in this
sector. All procurements, maintenance and inventory controls regarding IT
infrastructure of GSI will be dealt by Head, Mission-III.
m. National Mission IV will be entrusted with managing the GSI’s planned ‘Centre
of Excellence’, after being set up by STSS. STSS will look after the maintenance
activities in consultation with the NM IV. Newly opened “Geo-Hazard Research
& Management (GHRM) Cell” at GSI headquarters in Kolkata will also be under
NM – IV [Notifications Attached; Annexure: II, III]
n. NM V will have the technical control, in terms of course content, faculty
selection etc., of the RTIs and FTCs in consultation with ADG/DyDG-ASS.
o. One Director/Superintending Geophysicist each will be put under Heads, MI,
MII & MIV as in charge of the respective streams for effective & efficient
formulation of the geophysical programmes and monitoring for improved
quality data generation and integrated geological interpretations.
ii. Reporting

a. The Mission Heads (IA, IC) will report to the National Head M-I (ADG) and will
be reviewed by the DG, GSI.
b. DyDG, & Head, National Mission V, will report to ADG (ASS) and will be
reviewed by the DG, GSI.
c. Heads of M-IIA, IIB and IIC will report to Head M-II (ADG), followed by review
by the DG, GSI.
d. The APAR of Addl. DDG (Geophysics) of M-IB, other ADG & Mission Heads of
MI, MII, MIII & MIV will be reported by the Director General, GSI.
e. Whenever the reporting officer is also a DyDG, the reporting hierarchy in work
flow will remain the same, but in case of APAR, DyDG, Sub-missions will send
his APAR through Head, National Missions to DG, GSI. Head, National Missions
will annex a prescribed sheet, containing his assessment, with the APAR and
forward to DG, GSI. With the help of the annexed sheet DG, GSI will write the
reporting officer’s comments in the APAR of the DyDG, Submission.

17
f. NMs will make an assessment report of the respective RMs in a prescribed
sheet and forward to HOD Region (ADG), and if HOD Region is a Dy DG, then to
DG, GSI (for perusal in the APAR of the Dy DG, RMH).
g. The officers posted in NMs will be reported/reviewed by respective NMHs (as
per hierarchy).

B. ROLES, RESPONSIBILITIES AND REPORTING OF HOD, REGION AND


HEAD, STATE UNITS

i. Roles & Responsibilities

1. FSP Formulations :
a. HOD, Region/Head, State Unit will be responsible for the whole spectrum of
operations related to the Field Season Programing, i.e planning, programming
and execution for their respective Regions/States. In formulation, particularly
the investigations, programmes will be proposed from the SU/Divisions, as per
the advisories sent from the RMHs and they are to be submitted to the HoD
through the concerned RMH.
b. Programmes/items will be constructed as per the FSP proforma, considering
the set target norms, available resources, ground situations, logistics required
vis-à-vis available and overall financial situation. Proposed
programmes/items will be submitted by the SUs/Divisions to HOD, Regions.
c. HOD, Region will get these proposals scrutinised by its RMs, as described in
earlier section, and then forward it to the NMs.
d. Once programmes/items approved by CGPB, Regions will be printing the
approved Regional FSP, after incorporating suggested modifications from
National Missions, PSS, CHQ and CGPB and also will put in ‘FSPMIS’ of GSI
Portal for execution and monitoring on real time basis.

2. FSP Implementation & Monitoring :


a. Execution and regular monitoring of the FSP items will be the responsibility of
SUs/Divisions, under the overall supervision of the HOD, Regions.
b. HOD, Region and Head, SU will be responsible for achieving total targets set in
respect of FSP, RFD, and Plan Period for his area of jurisdiction.

18
3. FSP Report generation :
a. HOD Region will be the accepting authority of all reports of the Region
concerned, including all reports of the State Units under his Region. The
reports of the State Unit will be submitted by the Project Heads to their
respective Head, SUs, for ensuring Quality Asessment and Quality Control.
Head, SU, will forward these reports to HOD, Region through RMHs, after
scrutinising the report at his level.
4. Others:
a. HOD, Regions /Head State Units will be responsible for all administrative
functions, e.g., General Administration, Finance, Personnel, Legal, Training,
etc. in their respective domains.
b. FTCs will operate under and report to corresponding Head, SU. RTIs will
operate under and report to HOD, Region.
c. Head SU will be sole interfacing gateway from the SU with HOD, Region and
outside entities as well. Similarly HOD, Region will be sole interfacing gateway
from the Region with National Missions, Support Systems and DG, GSI.
d. HOD, Region will be responsible for formulating and coordinating Region’s
RFD.
e. HoDs will also be responsible for creating a pool of mentors (internal) and
domain experts (external) in the Region (irrespective of their seniority) who will
extend technical advice and guidance on specific issues. These
mentors/Experts will strengthen performance of Think Tanks (RMs and NMs).
f. There will be only one Director, PSS post in the Region directly under HOD,
Region, who will be looking after the work related to Policy Support System,
Technical Co-ordination (the work of earlier Director, TC) and RFD of the
Region. Broader domain of work of the PSS is described in later sections. The
Director, PSS will also be the Member Secretary of the respective CGPB
Committee in which the corresponding HOD, Region is the Convener. There
will be no post for PSS in SUs and Divisions. There will also be no posts for
STSS and ASS in the Regions as well as SUs. All different streams/support
systems will be headed by the highest ranked person of that respective stream
in Region/SU and will be reporting to HOD, Region/Head, SU. However, the SUs
will have one Director, Technical Co-ordination, for undertaking all technical
and coordination tasks on behalf of the Head, SU.

19
ii. Reporting

a. Head, SUs (DyDG) will report to HOD, Region (ADG) and will be reviewed by DG,
GSI. If HOD, Region is a DyDG, the reporting hierarchy in work flow will remain
the same, but in case of APAR, DyDG, SU will send his APAR through HOD,
Region to DG, GSI. HOD, Region will annex a prescribed sheet, containing his
assessment, with the APAR and forward to DG, GSI. With the help of the
annexed sheet, DG, GSI will write the reporting officer’s comments in the APAR
of the DyDG, SU.
b. The officers posted in SUs will be reported/reviewed by respective SU Heads
(as per hierarchy).

C. ROLES, RESPONSIBILITIES AND REPORTING OF PSS, ASS, STSS

I. Policy Support System (PSS)

Policy Support comprises several sub-systems of GSI, which include: Science Policy
& Coordination, Planning & Monitoring, CGPB Secretariat, International
Cooperation, Commercial Operations & Geoscience partnerships, etc.

i. Roles & Responsibilities

1. FSP Formulations :
a. Head PSS will kick-start the FSP formulation process for a particular FS year by
issuing letters and guidelines to the National Missions and HODs of the
Regions.
b. Broad policy guidelines and year wise Plan targets, to be perused while
formulating the FSP proposals by the Regions, will be provided by the PSS.
c. The FSP proposals, submitted by the National Missions to the DG, GSI, will be
checked, scrutinized and approved by Head PSS on behalf of DG, GSI and will
ensure the implementation of the day’s policies of the Government. Detailed
scientific planning and programming for the field season based on CGPB and
its Committees and SGPB inputs will be PSS’s one of the main function and
responsibility.
d. Head, PSS (CHQ) will be the Member Secretary of CGPB and will place the FSP
proposals of GSI in annual CGPB Meeting for approval by Government of India.
20
2. FSP Implementation & Monitoring:

a. PSS will regularly monitor the status of FSP implementation and the functioning
of National Missions through interactions and scrutiny of monthly returns as
submitted to DG, GSI.
b. PSS will collect and collate all FSP implementation data from the Missions and
Regions for its and/or the administrative Ministry’s perusal.
c. PSS will be represented in all Term Review Committee Meetings.
d. Objective evaluation of the performance of Project – in – Charge / Supervising
Officer will also be reported by Term Review Committee Experts and grading
be accorded on the scale of 1 to 10 ( with appropriate remarks/pen pictures).
e. PSS will be having overall responsibility of achieving GSI’s yearly FSP targets,
Plan targets and RFD targets.

3. FSP Report generation :

a. PSS will monitor the report generation status from all Regions periodically and
if needed, will issue guidance/directives thereon.
b. Decisions regarding change in Report submission date, e.g. alteration,
modification etc for all/group/single report/reports will be taken only by
National PSS in consultation with the Administrative Ministry, where necessary.
c. Any change / modification in the process of report generation/ quality
checking/peer review, internal & external both, etc will be reviewed by PSS on
behalf of DG, GSI.

4. Others:

a. National PSS will act as the Technical Secretariat of the DG, GSI.
b. Planning and Monitoring of GSI’s all technical and plan fund related activities.
Formulation of Five Year Plan program and other time based plans and
monitoring of the implementation of the same will be PSS’s responsibility.
c. PSS will assess the present policy regime, need for change, formulate new
draft policy in consonance with the parent Ministry’s guidance/directives.
d. PSS will communicate National Policy and priorities to the Missions and
Regions.
21
e. Head PSS will be the Training Manager of GSI Training Institute and thus play a
key role on overall policy direction of GSI’s capacity building process in
training schedules and capacity framework.
f. PSS will be directly responsible for managing the operations of International
Co-operation and Commercial Operations of GSI, DGCO, New Delhi.
g. Geoscience Partnership Division at DGCO, New Delhi, will function under PSS
directives/guidance in close coordination with and supervision of DyDG,
DGCO.
h. PSS will be responsible for Science Policy & Coordination of GSI at DGCO, New
Delhi. As Member Secretary of Geoscience Advisory Council ADG/DyDG PSS
will supervise the related activity through this Division at DGCO.
i. PSS will be responsible for the Quality Management Cell of GSI at DGCO, New
Delhi.
j. Head, PSS (CHQ) will be the Member Secretary of CGPB and will coordinate
with the DyDG, CGPB Secretariat at DGCO New Delhi. The DyDG, DGCO, New
Delhi will be reporting to ADG/Head, PSS (CHQ) or DG, GSI.
k. The Dy. Director General/Director-in-Charge, DGCO, New Delhi will look after
the matters related to CGPB Secretariat, Quality Management Cell (in close co-
ordination with and inputs from the concerned Director, Planning &
Monitoring in-charge of unpublished report circulation at CHQ, Kokata); APAR
& Cadre Management Cell and all day-to-day works of DGCO, GSI, New Delhi
under the overall supervision of ADG/Head, PSS (Annexure – IV).
l. PSS will also be responsible for initiating follow-up action required for
continuing the programme and monitoring the quality assessment and report
format of the projects.
m. A strong team of Geophysicists, headed by a Director, Geophysics, will
function under Head, PSS for technical monitoring of geophysical
performances under all the Missions and advise on Geophysics related
matters, preparing plan documents related to Geophysics, etc. Concurrence
from the Dy D.G, Geophysics, STSS will be obtained wherever necessary while
dealing with plan related matters and technical authenticity of geophysical
data and reports.
n. PSS will interface with the parent Ministry, i.e. MoM, on behalf of DG, GSI, and
will be responsible for collecting, compiling and preparing reports/returns
from the Missions and Regions.
o. PSS will also interface with outside organization/ institution/ Govt
Department/other Ministries of GOI and State Governments and where
22
necessary through DyDG, DGCO, New Delhi. DyDG, DGCO will also interface
with administrative Ministry and facilitate execution/interaction on all affairs
pertaining to Geoscience Partnerships, official inter-departmental clearances
etc.
p. PSS will monitor the National Missions’ activities regularly and if required, will
suggest mid-course corrective measures at the Mission level.
q. PSS will be responsible for all IGC & IGCP related and other activities through
DyDG, International Affairs, CHQ (presently as proposed) / International
Division of GSI, CHQ.
r. PSS will act as co-ordination unit in case of National Emergencies,
undertaking projects of National importance, mobilize work/Task Force, etc.
for addressing such issues.
s. PSS will be responsible for formulating, coordinating and implementing GSI’s
RFD and its achievement. PSS will also co-ordinate, scrutinize, monitor and
evaluate the Regional level RFD formulation, implementation and evaluation
on behalf of DG, GSI.
t. PSS, Region will act as the Technical Secretariat of HOD, Region. Director, PSS,
Region will act as the Member Secretary of the CGPB Committee, in which the
HOD, Region, is the Convener.

ii. Reporting

a. Head, PSS will report to DG, GSI.


b. The officers posted in PSS will be reported/ reviewed by respective Head, PSS
(as per hierarchy).
c. Director PSS, Region will report to the HOD, Region.

II. Administrative Support System (ASS)

This Support System will supervise all administrative matters, except finance, and
will be working as administrative arm of DG, GSI and will look after activities
pertaining to Personnel, HRD, Legal Cell, Libraries, Parks and Museums, Estates,
etc.

23
i. Roles & Responsibilities

a. Will deal with all administrative function related matters, other than finance.
Head ASS will be the HOD of the CHQ, GSI, in absence of ADG (P&A). (see
General Notes. No. 11 at page no. 42 of this manual)
b. Activities of Curatorial, museum, geo-park, geo-tourism, geo-monuments and
Libraries will be controlled by the ASS.
c. The Personnel Division of GSI will be under ADG, ASS, in absence of ADG (P&A).
d. The Legal Cell of GSI will be under the supervision of ADG, ASS, in absence of
ADG (P&A).
e. The Grievance Cell of GSI will be under the supervision of ADG, ASS, in absence
of ADG (P&A).
f. Head, ASS will deal with all Human Resource Development functions and
Training Needs Assessment (TNA) of GSI.
g. Head, ASS will be managing and monitoring implementation of all Training
activities of GSI. DyDG, Mission V will be under technical and administrative
control of Dy.D.G./ ADG, ASS, on behalf of D.G., GSI.
h. Head, ASS will be looking after the Estates functions of GSI and will seek
regular returns from Regional HoDs.
ii. Reporting

a. Head, ASS will report to DG, GSI.


b. DyDG, Mission V will report to ADG (ASS).
c. The officers posted in ASS will be reported/reviewed by respective Head, ASS
(as per hierarchy).

III. Science & Technology Support System (STSS)


This Support System will concern all S&T, except IT infrastructure (referred at page
no. 14 of this manual), infrastructure matters of GSI; Laboratory Networks, Capital
Assets Procurement and Management, Drilling, Transport and Survey and Drawing
Streams in GSI.

i. Roles & Responsibilities

a. Will deal with all scientific and technical infrastructures and overall
management of geological, geophysical and chemical laboratory networks.

24
b. The Physical Property laboratory and the Geophysical Instrumentation Division
will be under the Head, STSS. One DyDG/Director, Geophysics will manage and
coordinate activities of the Geophysics stream of the STSS under ADG, STSS.
This unit will ensure the optimal use of Geophysical Instruments (as per
Regional and CHQ requirements) through Networking; and will undertake
centralised procurement of high-end instruments under STSS.
c. All-India monitoring of drilling performances. One Chief Engineer (CE),
Engineering Division will be posted in CHQ and another CE will be posted in
Mission II, GSI, Nagpur, for monitoring drilling related performance and
procurements.
d. CE (Dy.D.G) posted at CHQ, Kolkata, will be over all In-charge of all the Drilling
Units deployed for Coal Divisions in the Regions in addition to the
responsibilities of monitoring and coordinating drilling activities of all India
nature (detailed in Section D-II).
e. CE (Dy.D.G.) posted at Nagpur will be overall In-charge of all Drilling units
engaged in M-IIA & C (non-coal energy operations) mineral investigations in
different Regions.
f. Transport and monitoring of the operation & maintenance of vehicles of GSI in
all Regions and CHQ will be supervised under Head, STSS.
g. Head STSS will be responsible for procurement, laboratory management,
monitoring of preventive maintenance, comprehensive yearly batch-
maintenance contracts, laboratory certification, laboratory manning etc.
Centralized maintenance management of sophisticated equipment for quick
response.
h. Head STSS will supervise and coordinate the Asset Procurement & Management
Support System and assist D.G., GSI, in periodic holding of PPRC meetings.
i. National and Regional Core Libraries will be under the supervision of STSS
(except for Core/Samples library maintained by M&CS Division; see para D.II at
page no. 24)
j. National STSS will be entrusted with the setting up of GSI’s proclaimed ‘Centre
of Excellence’ (Annexure- II & III)
k. National STSS will be monitoring and be responsible for all Laboratory’s
performance in terms of quantitative and qualitative achievement.
l. National STSS will communicate with the Regions for undertaking measures if
felt needed for improving laboratory performances.
m. Regions to file periodic returns to National STSS for laboratory based activities
of the Region in the format and frequency provided by the National STSS.
25
n. Out of two Controllers of Stores (COS), both will be posted at CHQ, Kolkata.
The senior most COS will be in charge of the AP&MD, CHQ, Kolkata and will be
responsible for Central procurement and policy related matters of AP&MD and
the other will be responsible for the Regional procurement of assets to be
managed by HOD, Regions.

ii. Reporting

a. Head, STSS will report to DG, GSI.


b. The officers posted in STSS will be reported/reviewed by respective Head, STSS
(as per hierarchy).
c. The officers in charges of geological Laboratory, geophysical Laboratory and
chemical Laboratory will be reporting to ADG, STSS.
d. Chief Engineer (CE), CHQ will report to ADG, STSS.
e. The DyDG, Geophysics will report to ADG, STSS.
f. CE under Head: Mission – II will report to ADG, NM-II, Nagpur
g. Both COS will be reporting to Dy.D.G/ADG, STSS.

D. SPECIAL ROLES & RESPONSIBILITIES OF MISSION IB, IC (MCSD) & IIB

I. Roles, Responsibilities & Reporting of Head, Mission IB

a. All procurement, installation and assessment of fund requirement of the RSAS,


Hyperspectral etc. under Mission IB will be taken care of by Head, Mission IB.
b. FSP formulation, execution and report generation of air survey, hyperspectral
and Geomorphological mapping will be handled by Mission IB.
c. Will be responsible for managing, maintaining and operating the specialised
laboratories under Mission IB.
d. Handling of all resources under Mission-IB, including manpower, for execution
of the FSP items will be undertaken by Head Mission IB.
e. Head, Mission IB will be custodian of all air survey data generated by
Geological Survey of India.
f. ADG, Mission IB will report to DG, GSI. The officers posted in M IB will be
reported/reviewed by respective Head, MIB (as per hierarchy).

26
II. Roles, Responsibilities & Reporting of Head, Mission-IC (MCSD)

a. All procurement, installation and assessment of fund requirement of the


Marine and coastal Survey will be responsibility of Head, Mission-IC (MCSD).
b. Will be responsible for co-ordinating the operations of marine and coastal FSP
items under different Regions.
c. Will be responsible for managing, maintaining and operating the ships and
specialised laboratories of M & CS divisions.
d. Head, Mission IC will be custodian of all marine survey data and sediment
samples/cores generated by Geological Survey of India and its management.
e. Dy DG, Mission IC will report to ADG, Mission I. The officers posted in M IC will
be reported/reviewed by respective Head, M IC (as per hierarchy).

III. Roles, Responsibilities & Reporting of Head, Mission IIB

a. All R&D functions related to emerging natural energy resources like, CBM,
Shale Gas etc. will be handled directly by Mission-IIB.
b. Resource assessment of all the commodities under Natural Energy Resource
will be handled by Mission-IIB.
c. Will be responsible for managing, maintaining and operating the specialised
laboratories. However, the Regions having major M IIB items should develop
coal petrography laboratories independently.
d. Head, Mission IIB will be custodian of all exploration data related to Natural
Energy Resources generated by Geological Survey of India and its management.
e. Will be responsible for co-coordinating all exploration programmes under its
domain in different Regions for managing working resources like manpower,
drilling equipments and survey equipments.
f. DyDG, Mission IIB will report to ADG (Head), Mission II. The officers posted in
M IIB will be reported/reviewed by respective Head, M IIB (as per hierarchy).
g. Head M-IIB will liaise closely with CE (drilling) posted at CHQ, Kolkata for all
drilling related issues.

27
E. ROLES & RESPONSIBILITIES OF OTHER SCIENTIFIC AND TECHNICAL
DIVISIONS OF GSI

I. CENTRAL CHEMICAL LABORATORIES (CCL) and REGIONAL CHEMICAL


LABORATORIES

i. Roles, Responsibilities and Reporting of Central Chemical


Laboratory (CCL)
a. Implementation of Chemical Networking. It is to maintain the high precision
analytical instruments and to ensure their optimal use (as per requirements)
through Chemical Networking.
b. All-India monitoring of chemical laboratories and maintaining of pendency
records.
c. Preparation of various returns related to chemical laboratories for DG, GSI.
d. Engage in Research & Developmental activities in Chemical domain.
e. Will undertake centralised procurement of high-end machines under STSS, as
advised by the Central Advisory Committee for Geosciences (the copy of the
office order regarding the Committee is given in Annexure-VII).
f. Chemical analysis of all the packages under NGCM (except Pt, Pd) for the
samples received as a result of chemical networking including analysis by
outsourcing.
g. Chemical analysis, under non-NGCM (including Pt, Pd) programmes, for the
samples received as a result of chemical networking.
h. Creation of Standard Reference Material (SRM) that can be used as a reference
material while analyzing rock/ stream sediment samples to ensure the
analytical precision and accuracy.
i. Compilation and modifications of SOPs related to chemical analysis operations.
j. Develop technical expertise and provide guidance to all the chemical
laboratories.
k. CCL will advise the Mission V on the specific need of training courses in
Chemistry stream, to help in finalizing the course content and material.
l. DyDG, CCL will report to ADG, STSS. The officers posted in CCL will be
reported/reviewed by respective DyDG, CCL (as per hierarchy).
28
ii. Roles, Responsibilities and Reporting of Regional Chemical
laboratories.

a. DyDG, Regional Chemical Laboratory to hold discussions with Heads, SUs and
RMHs of Missions I, II and IV to understand analytical needs and priorities of
different Missions in the Region.
b. To plan and schedule the analytical work by identifying appropriate human
resource, instrumental capacities and other infrastructure
c. To manage the Regional Chemical Laboratory proactively and to ensure
capacity utilization of machines with matching skilled manpower.
d. To impart technical guidance to the chemical laboratories of the SUs.
e. To co-ordinate with the DyDG, CCL regarding Chemical Networking.
f. To co-ordinate with Head, STSS and DYDG, CCL regarding procurement,
upkeep and comprehensive maintenance of laboratories.
g. To monitor and be accountable for the high quality analytical outputs of all
chemical laboratories under the Region.
h. To assess the training need of the officers under Chemical Division under the
Region and coordinate skill-upgradation programmes through GSITI.
i. The Head Chemical laboratory of SUs will report to Head, SUs; DyDG, Regional
Chemical Laboratory to report to ADG/HOD Region.

II. ENGINEERING DIVISION CHQ AND REGIONAL ENGINEERING DIVISIONS

i. Roles, Responsibilities and Reporting of Chief Engineer (CE),


Engineering Division, CHQ, GSI and CE, NM-II

a. All-India monitoring of drilling performances achievement of targets and


issuing communications to the drilling units, through Regions, in that regard.
b. Monitor the operation & maintenance of vehicles of GSI in all Regions and CHQ
for timely implementation of all geo-scientific activities in various terrains.
c. Preparation of various returns related to drilling operations and vehicles in GSI
for DG, GSI. It will involve collection of data from the Regions, collation,
analysis and preparation of reports such as related to outsourcing of drilling
operations and/or vehicle operations, etc.
29
d. Engage in Research & Developmental activities in drilling domain.
e. Compilation and modifications of SOPs related to drilling operations
f. Will undertake centralised procurement of high-end drilling machines, vehicles
and related equipments under supervision of STSS, CHQ.
g. Develop technical expertise and provide guidance to Head, Engineering
Stream, Region and all the drilling units.
h. To impart technical guidance to Head, Engineering Stream, Region regarding
the vehicles.
i. CE & Head, Engineering Division, CHQ will advise the Mission V on the specific
need of training courses in engineering stream, to help in finalizing the course
content and material, etc.
j. CE, NM-II will look after the deployment of drilling units and related matters to
the investigations related to Mission – IIA and will submit his regular technical
reports to Dy.D.G/ADG, NM-II, with a copy to CE and Head, Engineering
Division, CHQ.
k. CE, CHQ, Kolkata will look after the deployment of drilling units and related
matters to the investigations related to Mission – IIB & IV.
l. CE & Head, Engineering Division, CHQ will report to Dy.D.G/ADG, STSS. The
officers posted in Engineering Division, CHQ will be reported/reviewed by
respective CE (as per hierarchy).
m. CE under Head: Mission – II will report to ADG, NM-II.

ii. Roles, Responsibilities and Reporting of Head, Engineering Division,


Region.

a. Head, Engineering Division, Region to hold discussions with Heads, SUs and
RMHs of Missions II and IV to understand drilling needs of different Missions in
the Region.
b. To plan and schedule the drilling work by identifying appropriate human
resource, instrumental capacities and other infrastructures.
c. To manage and monitor programmes of the Regional drilling units actively.
d. Monitor the operation & maintenance of vehicles in the Region for timely
implementation of all geo-scientific activities in various terrains.
e. To co-ordinate with the CE, Engineering Division, CHQ regarding preparation
of various returns related to drilling operations and vehicles in GSI for DG, GSI.
He will involve in providing of data, collation, analysis and preparation of

30
reports such as assessment of need for outsourcing and quality aspects of
drilling operations and/or vehicle operations in the concerned Region.
f. To undertake, manage and be responsible for all outsourcing operations of
drilling work or vehicle operation in the Region in consultation with the HOD,
Region.
g. To monitor and be accountable for the outputs of all operations of Engineering
Stream under the Region.
h. The Head, Engineering Division, Region will report to the HOD, Region. The
officers posted in Engineering Division, Region will be reported/reviewed by
the Head, Engineering Division (as per hierarchy).

III. ROLES, RESPONSIBILITIES AND REPORTING OF DyDG, GEOPHYSICS,


STSS AND HEAD, REGIONAL GEOPHYSICAL DIVISIONS

a. DyDG, Geophysics under STSS, CHQ will be in charge of the Repository of all-
India ground geophysical data compilation in devised formats.
b. DyDG, Geophysics, STSS will be evaluating new geophysical instruments and
suggesting their all-India application as part of modernization and technology
infusion exercise in GSI.
c. DyDG, Geophysics will advise ADG, PSS regarding matters such as
programming, planning target, performance monitoring, technical authenticity
of geophysical data, Reports etc.
d. DyDG, Geophysics, STSS will be initiating actions for Central procurement of
some of the high-end instruments, as advised by the Central Advisory
Committee for Geosciences (the copy of the office order regarding the
Committee is given in Annexure-VII).
e. DyDG, Geophysics, STSS will advise the Mission V for the need of training
courses in Geophysics stream, help in finalizing the course content and
material.
f. DyDG, Geophysics, STSS will report to Dy.D.G/ADG, STSS.
g. DyDG & Head, Regional Geophysical Division, to hold discussions with Heads,
SUs and RMHs of Missions to understand the geophysical input needs of
different Missions in the Region and advise the HOD, Region.
h. To plan and schedule the geophysical survey work by identifying appropriate
human resource, instrumental capacities and other infrastructure.

31
i. To manage the activities of Regional Geophysical division pro-actively. Each
Region will have two Geophysics Divisions; one to be devoted exclusively to
ground geophysical mapping coverage under M-I.
j. To advise the HOD, Region regarding Geophysical domain and also assess the
training need of the officers under Geophysics Divisions.
k. To co-ordinate with Head, STSS regarding procurement, upkeep and
comprehensive maintenance of instruments and laboratories.
l. To monitor and be accountable for the geophysical outputs of all Geophysical
resource under the Region.
m. The DyDG& Head, Regional Geophysical Division to report to Dy.D.G/ADG, &
HOD Region.
n. The officers posted in Geophysics Division, Region will be reported/reviewed
by the Head, Geophysics Division (as per hierarchy)

32
F. ROLES, RESPONSIBILITIES AND REPORTING OF PERSONNEL &
ADMINISTRATION

i. ADDITIONAL DIRECTOR GENERAL (P&A)

a. To supervise the administrative and personnel works in Geological Survey of


India in respect of gazetted Group ‘A’ and ‘B’ and officers and posts.
b. To supervise the establishment and administrative vigilance work relating to
Group ‘A’ and ‘B’ officers and posts in Geological Survey of India.
c. To undertake periodical review of the pending court cases.
d. To monitor the HRD work relating to training, transfer, posting of Group ‘A’
and ‘B’ gazetted officers other than scientific and technical disciplines and
posts in Geological Survey of India.
e. To ensure timely submission of DPC proposals and direct recruitment
proposals and deputation proposals to UPSC for recruitment to the Gazetted
Group ‘A’ and ‘B’ posts in GSI and to monitor result-oriented progress therein
in time-bound manner.
f. To be responsible for Training Needs Assessment (TNA) for administrative
streams in GSI and will co-ordinate with ADG(ASS)/GSITI for implementation.
g. To look after and review Policy matters and pending issues relating to
Administration, Personnel, Administrative Vigilance and Co-ordination work on
the above issues.
h. To attend meeting with Union Public Service Commission, DOPT, Ministry of
Law and Justice, Department of Expenditure etc. on the issues relating to
personnel, establishment, claims.
i. To review periodically and help mitigate the pending public grievance cases.
j. To attend various DPC meetings and other meetings related to personnel
issues, establishment issues, administrative issues, law issues and
administrative vigilance issues.
k. To function as Head of Administration and be accountable for timely disposal
of business.
l. Any other work as entrusted by the Director General, Geological Survey Of
India from time to time.

33
m. To be deemed finally responsible and accountable in any lapse/delay or any
other systemic irregularities in the working domains, described above, under
its purview.
n. To report to DG, GSI.
o. To attend Parliamentary work including reply to the Parliament Questions on
the above subjects.

ii. DY DIRECTOR GENERAL (P&A)

a. To look after the personnel and administrative matters of gazetted and non-
gazetted Group ‘A’, ‘B’ and ‘C’ officials and posts in Geological Survey of India.
b. To look after the personnel and administrative vigilance work relating to Group
‘A’, ‘B’ and ‘C’ officers and posts in Geological Survey of India. He shall
function as disciplinary authority in respect of non-gazetted officials. He shall
independently handle the work and issues relating to the non-gazetted
officials.
c. To supervise the court cases pertaining to personnel, administrative and others
in Geological Survey of India. He shall issue directions in respect of those
matters to all Regions etc to secure compliance. The court cases at Regions are
being dealt with HODs of respective Regions.
d. He shall also look after the issues of transfer and postings of Gazetted Group
‘A’ and ‘B’ officers of other than scientific and technical disciplines in
Geological Survey of India.
e. To prepare and send DPC proposals and direct recruitment proposals and
deputation proposals to UPSC for recruitment to the Gazetted Group ‘A’, ‘B’
posts in GSI.
f. To attend work relating to recruitment to the non-gazetted posts through SSC.
g. He shall be the authorized by DG, GSI to approve DPC and DR proposals in
respect of Group ‘A’, ‘B’ and ‘C’ posts in GSI, as and when necessary.
h. To liaison with other Govt. departments, Staff Selection Commission, Union
Public Service Commission, DOPT, Ministry of Law and Justice, Department of
Expenditure, Controller of Accounts, Controller of Audit and Accounts etc. on
the issues relating to personnel, establishment, claims etc.
i. To attend work relating to public grievances on the above matter.
j. He shall be the authority to decide and approve seniority list of officer grade,
Director and above with due concurrence from DG, GSI.
34
k. To attend various DPC meetings and other meetings related to personnel
issues on establishment, administrative, litigations (Law) and administrative
vigilance issues for timely disposal of business.
l. Any other work as entrusted by the Director General/ADG (P&A) Geological
Survey of India from time to time.
m. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
n. To report to ADG(P&A)/ADG(ASS)/DG, GSI.

iii. Director (P&A)

a. To get appropriate DPC and DR proposals of Gr. A, B and C posts from


concerned sections and put up to DDG (P&A) timely.
b. To assist the DDG(P&A)/ADG(P&A) in the matters of planning, development and
management of Human Resources of officials other than scientific and
technical Gazetted Group ‘A’ and ‘B’ officers
c. To ensure timely issue of appointment and promotion orders in r/o Gr. A,B,C
officials.
d. To ensure preparation of comprehensive and appropriate disciplinary charge
sheet, show cause notices etc.
e. To ensure timely disposal of grievance and court cases. To ensure submission
of appropriate and comprehensive court affidavit etc in r/o court cases of
personnel matters.
f. To act as Chairman/Member in various DPC’s and committees as may be
assigned from time to time by DG, GSI, DDG(ASS), DDG(P&A) as per R/R.
g. To finalise seniority list upto the rank of Director.
h. To ensure timely replies to the references received from Regions/MOM etc. in
r/o personnel matters.
i. To conduct the Departmental Examinations for Promotions.
j. To deal with Admin. Vigilance cases.
k. To update personnel data of sanctioned/filled strength and vacancies of Gr.
A,B,C post periodically (i.e. monthly) and place on portal.
l. To furnish personnel data for Annual Administrative/ Annual report to be
issued by GSI and MOM.

35
m. To liaison with Service / Staff Associations and SC/ST Associations.
n. To organize periodical meeting of Service Associations and SC/ST
Associations.
o. To co-ordinate with UPSC/DOPT, Ministry of Law and Justice in r/o above
matters.
p. Any other work as entrusted by the DDG (P&A) Geological Survey of India from
time to time.
q. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
r. To report to DDG(P&A), GSI.

iv. JOINT DIRECTOR (P&A)/ DEPUTY DIRECTOR (P&A) [Formerly RAO &

AO]

a. They shall function as in-charge of respective personnel and Administrative


sections. Hence, the duty of these level officers is to get the work done in
respect of following assignment on time and as per DG, GSI/DOPT, MOM, Govt.
of India guidelines/instructions.
b. To monitor Administration, Personnel, Legal, Grievance, Vigilance, Security,
Housekeeping, Accounts and other allied functions including records
management as allotted to the respective sections held by them to act as Head
of Office.
c. To dispose of RTI matters timely they will report to and assist the Director
(P&A) or other senior officers.
d. To dispose of all routine matters and assignment of inter departmental,
outside agencies and correspondence with Ministries and Regions. They will
exercise the administrative delegations as may be entrusted upon them for
disposal and to act as member in DPC and other committees as may be
constituted.
e. To ensure strict supervision and check delays and carry out regular inspections
for ascertaining timely movement and disposal of assignments/functions. They
will remain accountable for any delays, errors and omissions.
f. To advise superior authorities in all administrative matters and attend to
important and time bound assignments on priority basis. He/she will assist the
Director (P&A)/DDG (P&A)/ADG (P&A) or DDG & HoD.
36
g. In Regions, State offices etc. they shall attend the same work.
h. To function as CPIO or ACPIO in respect of charges sections held by them.
i. To perform the duties as Head of Administration and Personnel Wings/Sections
in Region and will be responsible for smooth functioning of these aspects.
j. Their role in timely preparation of DPC/DR proposals and notifying seniority
etc. is very important.
k. They shall get the work done from their junior officers and staff. If anyone
show negligence or keep absenting from duty, proper necessary departmental
action, besides bringing the same to the notice of Disciplinary Authority, will
be taken.
l. They will attend other work as assigned by ADG (P&A)/DDG (P&A) as the case
may be.
m. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
n. To report to ADG/DDG/Director, GSI.

v. ASSISTANT DIRECTOR (P&A)/ADMINISTRATIVE OFFICER

a. To attend Administration, Personnel, Legal, Grievance, Vigilance, Security,


Housekeeping, Accounts and other allied functions including records
management.
b. To act as Drawing & disbursing officer. They may also function as Head of
Office, whenever necessary.
c. Their role in dispose of RTI matters is very important as custodian of
documents.
d. They shall prepare as on last day of each month the updated data of
personnel, administration and legal issues to ensure that the same is done
correctly, timely and in consolidated manner. In this regard, they would report
to Director (P&A) and/or their other superior officers.
e. They shall function as Section Officers and thereby check the attendance of
staff with regular inspections for ascertaining timely movement and disposal of
assignments/files. They will keep a proper track in these issues. They will
remain accountable for any delays, errors and omissions.

37
f. If the preparation of seniority list and DR/DPC proposals are delayed, they
shall be held responsible.
g. They shall attend canteen establishment and operational work.
h. They shall ensure that the representation of Service Associations are put up on
time to the concerned authority / sections of representation issues, even by
taking of copies of representations where multiple issues are involved.
i. They will exercise the administrative delegations as may be entrusted upon for
disposal and act as Member in DPC/Screening Committee etc., as may be
constituted.
j. Any other work as entrusted by the senior officers of Geological Survey of India
from time to time.
k. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
l. Will report to and assist the Jt. Director (P&A)/ Director (P&A) or the Head of
Office or other senior officers.

G. ROLES, RESPONSIBILITIES AND REPORTING OF ASSETS PROCUREMENT


& MANAGEMENT

i. CONTROLLER OF STORES

a. To develop policies on entire Materials Management and Contract management


activities i.e. Procurement of Stores/services, maintenance of Stores, Inventory
Control, Physical Custody of Stores and disposal of stores in order to render
materials logistic support to GSI.
b. To supervise, control, monitor and to look after all Materials Management
activities of CHQ as well as that of Missions/ Regions of GSI.
c. Preparation of Budget and co-ordinate with Finance Wing of Central Head
Quarters of GSI for provisioning of funds towards purchase matters.
d. To attend Internal and External Audits for the cases processed by the office of
Controller of Stores.
e. To assist the Director General, (through ADG, STSS), GSI for rendering material
logistic support and its allied functions for entire GSI.

38
f. To exercise such other administrative, financial and other statutory powers as
may be delegated to this post under relevant rules for discharging the
assigned job.
g. To be deemed finally responsible and accountable in any lapse/delay or any
other systemic irregularities in the working domains, described above, under
its purview.
h. Both COS will be reporting to ADG/Dy.D.G, STSS.

ii. DEPUTY CONTROLLER OF STORES

a. To supervise, control, monitor and to look after all Materials Management


activities of Regions as well as Regional Missions/ State Units of GSI’s Region.
Materials Management activities and Contract management activities include
Procurement of Stores/ services, maintenance of Stores, Inventory Control,
Physical Custody of Stores and disposal of stores in order to render materials
logistic support to GSI.
b. Preparation of Budget and co-ordinate with Finance Wing of Region of GSI for
provisioning of funds for purchase matters.
c. To attend Internal and External Audits for the cases processed by the office of
Dy.Controller of Stores.
d. To assist the Controller of Stores/ Head of Department /Dy.Director General,
Region of GSI for rendering material logistic support and its allied functions for
Region of GSI.
e. To exercise such other administrative, financial and other statutory powers as
may be delegated to this post under relevant rules for discharging the
assigned job.
f. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
g. To report to COS/ADG/DDG/HOD, GSI.

39
iii. STORES MANAGER

a. To supervise, handle and to look after any or all Materials Management


functions including material procurement, maintenance of stores and stores
accounting, disposal of stores and other allied jobs.
b. To assist Controller of Stores or Dy. Controller of Stores or officer –in-charge
of Materials Management division (AP&MD) as the case may be.
c. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
d. To report to COS/DCOS/OIC, AP&MD, GSI.

iv. STORES OFFICER

a. To supervise, handle and to look after any or all Materials Management


functions including material procurement, maintenance of stores and stores
accounting, disposal of stores and other allied jobs.
b. To assist Controller of Stores or Dy. Controller of Stores or Stores Manager or
officer –in-charge of Materials Management division (AP&MD) as the case may
be.
c. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
d. To report to COS/DCOS/Stores Manager/OIC, AP&MD, GSI.

H. ROLES & RESPONSIBILITIES OF FINANCE PERSONNEL

i. Additional Director General (F)

a. To supervise the finance, budget, accounts and audit activities in Geological


Survey of India.
b. To be responsible for the preparation of appropriate financial outlay for every
year in respect of all activities of GSI and man power strength and act its
sanction etc. as Head of Finance Division in GSI.
40
c. Equitable distribution/allocation of budget to all units and heads of accounts
periodically and monitor its usage for the right purpose at right times.
d. To ensure techno-economic expenditure in respect of all transaction. Similarly,
to watch and ensure all receipts to accrue at right time and at right fare.
e. To supervise the duties and responsibilities of finance and accounts personnel.
f. Periodical review of the finance, budget, grant and expenditure, saving and
allocation / reallocation etc. Appraise the DG, GSI, MoM, CCA (Mines) and other
concerned officers in these matters.
g. Training of officers of Finance streams through TI/RTI/ISTM or other approved
Financial Institutions, to ensure efficient discharge of their duties and
responsibilities.
h. To ensure timely submission of budget estimates proposals and interaction
with Mission Heads/HOD's for ensuing smooth management of financial
resources in Geological Survey of India.
i. To look after Policy matters relating to finance, budget, accounts, audit and
Co-ordination work on the above issues.
j. To exercise the delegation of financial powers as vested upon him and as
prescribed in relevant rules under FR/SR/GFR etc.
k. To attend meetings with Ministry of Mines, Mission Heads/HoD's of Regions,
Department of Expenditure, Departmental etc. on the issues relating to
finance, budget, audit management etc. as and when required.
l. To assist Parliament Cell to reply to the Parliament Questions on the above
subject.
m. Any other work as may be entrusted by the Director General, Geological Survey
of India from time to time.
n. To be finally deemed responsible and accountable in any lapse/delay or any
other systemic irregularities in the working domains, described above, under
its purview.
o. To report to DG, GSI.

ii. Director (Finance & Accounts)

a. To assist the ADG (Finance) in matters of planning, development and


management of Financial Resources.
b. To perform the duties of finance, budget, accounts and audit in Geological
Survey of India.
41
c. To supervise the efficient discharge of personnel attending finance, accounts
and audit assignments in Geological Survey of India.
d. To interact with senior officers of GSI on financial, budgeting, accounts and
audit matters.
e. To check and verify periodically the status/ pendency of bills audit paras in
Geological Survey of India and with the Pay and Accounts Offices and report to
ADG (F)/Mission Heads/HoD's of regions in GSI etc.
f. To place matters for Policy decisions relating to finance, budget, accounts and
audit and Co-ordination work on the above issues to the DG, GSI/ADG
(F)/Mission Heads/DDG & HoD's.
g. To ensure timely implementation of decisions of ADG(F)/DG, GSI/Ministry on
Financial/Budget/Accounts/Audit matters.
h. To prepare finance and budget proposals/programme for placing the same
before the DG, GSI/ADG(F)/Mission Head/DDG & HoD for utilization, re-
appropriation, re-allotment, withdrawal etc., for effective functioning/control
of financial resources in Geological Survey of India.
i. To attend meetings with Ministry of Mines, Mission Heads/HoD's of Regions,
Department of Expenditure etc., on the issues relating to finance, budget,
audit management etc., as and when required.
j. To exercise the delegation of powers vested upon him and as prescribed in
relevant rules etc. under FR/SR/GFR etc.
k. Any other work as may be entrusted by the Director General GSI /ADG
(F)/Mission Head/DDG & HoD in Geological Survey of India from time to time.
l. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
m. To report to ADG(F)/ADG(ASS)/HOD,Region, GSI.

iii. Cost Accounts Officer

a. To assist the DG/ADG(F)/Director (Finance)/Mission Head/DDG & HoD in


matters of planning, development and management of Financial Resources.
b. To perform the duties of finance, budget, accounts and audit activities in
Geological Survey of India and report to higher officer.
c. To supervise the finance and accounts personnel assignments in Geological
Survey of India in respect of gazetted and non-gazetted Group ‘A’, ‘B’ and ‘C’
42
officials working under his/her control and ensure checks on delays and
satisfactory performance with maximum output.
d. To discuss and interact with officers of various offices of GSI on financial,
budgeting, accounts and audit matters.
e. To check and verify periodically the status/pendency of bills audit paras in
Geological Survey of India and with the Pay and Accounts Offices and report to
DG/ADG(F)/Director (F)/Mission Heads/HoD's of regions in GSI as the case may
be for ensuring timely settlement and disposal.
f. To place matters for Policy decisions relating to finance, budget, accounts and
audit and Co-ordination work on the above issues to the DG/ADG(F)/Director
(F)/Mission Heads/DDG & HoD's.
g. To ensure timely implementation of decisions of Ministry of Mines/DG,
GSI/ADG(F) on financial/budget matters through Director (F)/Mission
Head/DDG & HoD.
h. To prepare finance and budget proposal/programme/estimates etc. for placing
the same before the Director (F)/Mission Head/DDG & HoD for utilization, re-
appropriation, re-allotment, withdrawal etc.
i. To attend meetings with Director (F)/ADG (F)/Mission Heads/DDG & HoD's on
the issues relating to finance, budget & audit.
j. Any other work as may be entrusted by the ADG (F)/HOD,Region/Director (F)
etc.
k. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
l. To report to ADG(F)/Director(F)/HOD, Region, GSI.

iv. Assistant Cost Accounts Officer

a. To assist the Cost Accounts Officer/Director (Finance)/Mission Head/DDG &


HoD etc. in matters of planning, development and management of Financial
Resources.
b. To perform the duties of finance, budget, accounts and audit activities in
Geological Survey of India and report to CAO/Director (Finance)/Mission Head
or DDG & HoD etc.

43
c. To supervise the finance and accounts personnel assignments in Geological
Survey of India in respect of gazetted and non-gazetted Group ‘B’ and ‘C’
posts/ officials and ensure checks on delays and satisfactory performance with
maximum output.
d. To discuss and interact with officers of various offices of GSI on financial,
budgeting, accounts and audit matters.
e. To check and verify periodically the status/pendency of bills audit paras in
Geological Survey of India and with the Pay and Accounts Offices and report to
CAO/Director (F)/Mission Heads/HoD's of regions in GSI etc.
f. To prepare finance and budget proposals/programme/estimates etc. for
utilization, re-appropriation, re-allotment, withdrawal etc., for effective
functioning/control of financial resources in Geological Survey of India.
g. To attend meetings with CAO/Director (F)/ADG (F)/Mission Heads/DDG &
HoD's etc. on the issues relating to finance, budget, audit etc.
h. To attend to audit paras and their disposal.
i. To act as DDO and attend work relating to Party Bill sections wherever
necessary.
j. Any other work as may be entrusted by the CAO/Director (F) /ADG (F)/Mission
Head/DDG & HoD etc. in Geological Survey of India from time to time.
k. To be deemed responsible and accountable in any lapse/delay or any other
systemic irregularities in the working domains, described above, under its
purview.
l. To report to CAO/Director(F)/HOD, Region, GSI.

I. ROLES AND RESPONSIBILITIES OF CENTRAL ADVISORY COMMITTEE


FOR GEOSCIENCES

The pre-existing Central Geophysics Advisory Committee and Central Chemical


Advisory Committee have been reconstituted as a merged new body and
henceforth will be known as Central Advisory Committee for Geosciences
(Memorandum dated 17.10.2013, given in Annexure –VII) under the chairmanship
of DG, GSI. The Committee will advice DG, GSI in all matters related to FSP
implementation, modernisation of laboratories, procurement of
equipments/materials, integration of different geoscientific streams, fund
allocation, development of human resources, etc.

44
J. GENERAL NOTES

1. Regional Missions and National Missions need to be provided with adequate


manpower and infrastructure resources in consultation with them.
2. In case of framing additional projects during the ongoing FSP same procedure as the
regular one will be followed.
3. RMs and National Mission should metamorphose themselves as the regional and
central ‘Think Tanks’ in their respective domains. Regular intra-Mission, both at the
Regional and National level, technical sessions/discussions are to be held to foster a
strong Mission level domain expertise and knowledge exchange culture.
4. Execution of the FSP items is the sole responsibility of the SUs and Regions.
Quantitative monitoring of the progress of FSP work will largely be done through the
Director, PSS of the Regions.
5. Regional level Quality management cells will be abolished. Henceforth Missions will
be primarily responsible for monitoring quality.
6. The report submission due dates will be notified by the Director, PSS and the
SUs/Division will submit the First draft by that due date to the HOD, Region. The
Director, PSS will distribute the respective reports to the RMs.
7. NMs should develop themselves as the National Repository of domain specific
Knowledge Base and Data. Over period of time, the escalation of technical expertise
of the NMs will be the main strength of GSI from which team leaders and expertise
can be drawn in time of National emergencies, foreign assignment or National
projects with complex technical problem.
8. Initiative on innovation in the existing fields of work should be generated from the
NMs.
9. HRD will arrange to man the positions as per functional requirement and resource
availability. A minimum infrastructural [pyramid] needs to be created and filled-in
with appropriate postings of skilled manpower and support system.
10. It is clearly understood that heads of Administrative Units/Divisions must cater and
administer to the needs of the subjects and personnel, effective and gainful
deployment with discipline and dedication ought to be pre-requisites for improved
discharge of responsibilities and facilitation of achievement of geoscientific pursuits.
11. Although the roles of ADG (ASS) and ADG (P&A) are overlapping to some extent,
there is a need to revisit and elaborate on functional responsibilities and disposal of

45
official business with the view to improve the delivery and accountability aspects of
administrative and financial issues in GSI.

46
Annexure –I

Reporting hierarchy of Scientific officers in GSI

Sl. No. Level of officer reported Reporting level Review level Accepting Remarks
1 upon officer officer officer
2 3 4 5 6
1 ADG DG Secretary, Secretary, 1. As per the works allocation
Ministry of Ministry of and next hierarchy in work
(HAG)
Mines Mines supervision

2 DDG ADG DG Secretary, 2. In case of the situation of no


MOM DDG, the ADG shall fill up
(SAG) (HAG) (HAG)
review part completely as well
as accepting column. As per
3 Superintending Geologist/ Director/DDG ADG DG
DOPT instructions there is no
Geophysicist/ Chemist / [JAG(NFSG)]/(SAG) (HAG)
essentiality of
[JAG]
accepting/counter signing
4 Director, DDG ADG DG authority.
Geology/Geophysics/
(SAG) (HAG) 3. As per analogy of 2 above, if
Chemistry [ JAG(NFSG)]
any part is not filled up, a non-
4 Geologist/Geophysicist/Che Superintending Director/ ADG availability of review/accepting
mist & Geologist (Sr.), Geologist, DDG may be placed. In case the
(HAG)
Geophysicist (Sr.), Chemist Geophysicist, officers mentioned at Column 3
[JAG (NFSG)/
(Sr.) Chemist /Director is available in r/o any particular
SAG)[
case, the officer mentioned at
(JTS & STS) [JAG/JAG (NFSG)[
Column 4 shall act / function as
Reporting officer in r/o officers
5 Gr. ‘B’ Gazetted Superintending Director/ ADG
mentioned at Column No. 2.
Geologist, DDG
(HAG)
Geophysicist,
4. In case of absence of ADG for
[JAG (NFSG)
Chemist /Director
reporting of DDG, next higher
/SAG)]
[JAG/JAG (NFSG)] up i.e. DG may act as reporting
as well as reviewing authority.

47
Annexure –IA

Reporting hierarchy of Technical officers in GSI

Sl. Level of officer Reporting / Review Accepting Remarks


No. reported upon Level officer level officer officer

1 2 3 4 5 6

1 Astt.Engineer(Gr- Executive Chief ADG(STSS) 1. As per the works allocation and


2)/(Gr-1) Engineer/Supe Engineer next hierarchy in work supervision.
(HAG)
rintending
Gazetted Gr B (SAG) 2. In case of the situation of no DDG,
Engineer
the ADG shall fill up review part
JAG/JAG (SG) completely as well as accepting
column. As per DOPT instructions
2 Assistant Executive Chief ADG(STSS)
there is no essentiality of
Executive Engineer/Supe Engineer
(HAG) accepting/counter signing authority.
Engineer/ rintending
(SAG)
Executive Engineer 3. As per analogy of 2 above, if any
Engineer part is not filled up, a non-availability
JAG/JAG (SG)
of review/accepting may be placed. In
JTS & STS
case the officers mentioned at

3 Executive Chief Engineer ADG(STSS) DG Column 3 is available in r/o any

Engineer/Superint particular case, the officer mentioned


(SAG) (HAG) at Column 4 shall act / function as
ending Engineer
Reporting officer in r/o officers
JAG/JAG (SG) mentioned at Column No. 2.

4 Chief Engineer ADG(STSS) DG Secretary, 4. In case of absence of ADG for


MOM reporting of DDG, next higher up i.e.
(SAG) HAG
DG may act as reporting as well as
reviewing authority

48
Annexure –IB

Reporting Hierarchy of Administration & Personnel in GSI

Post Reporting Authority Reviewing Authority Accepting Authority

ADG (P&A) DG, GSI Secretary, MoM Secretary, Ministry of


(HAG) Mines
DDG (P&A) ADG (P&A)/ADG (ASS) DG, GSI DG, GSI
(SAG) HAG
Director (P&A) DDG (P&A) ADG (P&A)/ ADG (ASS) DG, GSI
[JAG (NFSG)] SAG HAG
Jt. Director (P&A) CHQ Director (P&A) DDG (P&A)/ADG DG, GSI
(P&A)/ADG(ASS)
SAG/HAG
Jt. Director (P&A) Region Director & HOO of ADG/HoD of Region DG, GSI
(JAG) Region

JAG (NFSG) SAG/HAG


Dy Director (P&A) CHQ Jt. Director (P&A) Director (P&A) DDG (P&A)/ADG(P&A)/
ADG(ASS)
Dy Director (P&A) Region Director & HO of ADG/HoD ADG & HOD/ ADG(ASS)
Region
(STS) JAG/ JAG (NFSG) JAG (NFSG)/SAG/HAG SAG/HAG
Asstt. Director (P&A) CHQ Dy Director Jt. Director DDG (P&A)
(P&A)/Jt.Director (P&A)/Director(P&A)
Asstt. Director (P&A) Region (P&A) Jt Director/ ADG/HoD
Dy Director (P&A)/ Director/HOO of the
(JTS) Jt. Director (P&A) Region SAG/HAG
STS/JAG JAG/JAG (NFSG)
Group ‘B’ [Gazetted] JTS/STS JAG/JAG (NFSG) SAG/HAG
Administrative Officer HOO of the Region

49
Annexure –IC

Reporting Hierarchy of Asset Procurement & Management Stream Personnel in GSI

Post Reporting Authority Reviewing Authority Accepting Authority

Controller of Stores ADG(STSS) DG, GSI ADG(ASS)/DG,GSI


(JAG) SAG HAG
Dy Controller of Stores (CHQ) Controller of Stores ADG(STSS) ADG(STSS)
ADG/HoD/DDG HAG
Dy Controller of Stores (Region) Director & HOO SAG/HAG
(STS) JAG
Stores Manager (CHQ) Dy Controller of Stores Controller of Stores ADG(STSS)
ADG&HOD, Region
Stores Manager (Region) Dy Controller of Stores ADG/HOD, Region
Gr. ‘B’ Gazetted STS JAG/SAG HAG
(GP-Rs.4800/-)
Stores Officer (CHQ) Stores Manager Dy Controller of Stores Controller of Stores

Stores Officer (Region) Stores Manager/ Dy Dy Controller of ADG /HoD, Region


Gr. ‘B’ Gazetted Controller of Stores Stores/Controller of
(GP-Rs.4600/-) Gr. ‘B’ Gazetted Stores
(GP-Rs.4800/-)/ STS/JAG JAG/SAG/HAG
JTS/STS

50
Annexure –ID
Reporting Hierarchy of Finance Personnel in GSI

Post Reporting Authority Reviewing Authority Accepting Authority

ADG (Finance) DG, GSI Secretary, MoM Secretary, MoM


(HAG)
Director (Finance & Accounts) ADG (Finance)/ADG DG, GSI DG, GSI
CHQ (ASS)
Director (Finance & Accounts) ADG & HoD DG, GSI DG, GSI
(Region) (Region)
(JAG) (HAG/SAG)
Cost Accounts Officer Director (Finance) ADG (Finance)/ ADG DG, GSI
(ASS)
Cost Accounts Officer (Region) Director ADG / HoD, DG, GSI
(STS) (Finance)(Region) (Region) (HAG)
(JAG) (HAG/SAG)

Assistant Cost Accounts Officer Cost Accounts Director (Finance) ADG (Finance)/ ADG
Officer/Director (ASS)/
(Finance)

Assistant Cost Accounts Officer Cost Accounts Director (Finance)/HOD , ADG/HOD, Region
(Region) Officer/Director Region (HAG/SAG)
(JTS) (Finance),Region (JAG/SAG)
(STS/JAG)

51
Annexure –II

भारत सरकार/ GOVERNMENT OF INDIA


भारतीय भवै
ू ा नक सव ण/ Geological Survey of India
27, जवाहर लाल नेह रोड़/ 27, J.L. Nehru Road
कोलकाता/ Kolkata-700016
सं./No._____/078/HRD/Misc./M-IV/2013/20 दनांक/Dated: 29.08.2013

/ NOTIFICATION

In pursuance of the Government of India’s Policies and Decisions on tracking landslide hazards and risk
as enumerated in NDMA Guidelines, Geological Survey of India, the Nodal Agency for Landslide studies, has been
assigned the task of creating a Research Institute viz. National Institute of Landslide Research & Management for
conducting state-of-the-art studies and research on landslides as a unique research facility in India.

As a prelude to the full fledged Institute, a Cell for Geohazards Research and Management (GHRM) has
been created at GSI, Kolkata under the control of Head, Mission-IV and overall direct supervision of the Director
General, GSI with immediate effect. The five Landslide Divisions presently existing in the department viz., at
Shillong, Dehradun, Pune, Chennai and Thiruvananthapuram will function as satellite R & D centres for the study
of landslides. The GHRM cell will focus on R & D items while the Satellite centres / Landslide Divisions will
implement regular FSP items besides taking up R & D related studies in consultation with GHRM cell.

GHRM cell will prepare a detailed programme and road map for creation of a full fledged Institute of
Geohazards Research and Management in the near future and also actively participate in the ongoing field
investigations in GSI.

The GHRM cell may be tasked to carry out all research activities either itself or in collaboration through
different Regions of GSI or Government Organisation / Academic Institutions which carry out such specialised
studies.

The Directors of the Landslide Divisions of Regions / State Units will hold additional charge of the
Satellite centres of GHRM cell.
Sd/-

(ए. संद
ु रामू त /A. Sundaramoorthy)
महा नदे शक /Director General

सं./No._____/078/HRD/Misc./M-IV/2013/20 दनांक/Dated: 29.08.2013


त ल प सचना
ू एवं आवश ्यक कारवाई हे तु अ े षत / Copy forwarded for information and necessary action to:

1. The Secretary to the Govt. of India, Ministry of Mines, Shastri Bhawan, New Delhi
(Kind Attn.: - Shri S. B. Doval, Deputy Secretary, Ministry of Mines).
2. The Addl. Dy. Director General, GSI, ASS/ PSS-P&M, CHQ, Kolkata.

52
3. The Dy. Director General & HoD, GSI, ER, Kolkata/ CR, Nagpur/ NER, Shillong/ NR, Lucknow/ WR, Jaipur/
SR, Hyderabad.
4. The Dy. Director General & Head, GSI, M-I/ M-II/ M-III/M-IV/M-V Kolkata/ Nagpur/Hyderabad.
5. The Dy. Director General (P), GSI, CHQ, Kolkata.
6. The Director, GSI, Personnel / Administration, CHQ, Kolkata.
7. The Dy. Director (P&A), Section 19A, GSI, CHQ, Kolkata.
8. The Pay & Accounts Officer, PAO, GSI, Lucknow/ Kolkata/ Bangalore/ Hyderabad/ Nagpur/ Shillong.
9. The Deputy Director, Official Language, GSI, CHQ, Kolkata.

Sd/-

(ए. संद
ु रामू त /A. Sundaramoorthy)
महा नदे शक /Director General

53
Annexure –III

भारत सरकार/ GOVERNMENT OF INDIA


भारतीय भवै
ू ा नक सव ण/ Geological Survey of India
27, जवाहर लाल नेह रोड़/ 27, J.L. Nehru Road
कोलकाता/ Kolkata-700016
सं./No._____/126/HRD/COE/2013/20 दनांक/Dated: 11.09.2013

/ NOTIFICATION

As part of the ongoing modernization and restructuring of the Geological Survey of India
and implementation of the recommendations of the HPC as well as that by the expert members
of CGPB Committee – X, it is hereby notified that all the Earth Science Laboratories currently
running at Central Headquarters, GSI, Kolkata would henceforth be collectively designated as
‘National Centre of Excellence in Geoscience Research (NCEGR)’, which will work as ‘Integrated
R&D Centre for Geosciences’, with two satellite centres at Bangalore and Faridabad. These three
centres would function independently in coordination with Dy. DG & Head of Mission-IV.
All the laboratories under these three centres will work under the direct control of the
Dy. DG & Head, Mission-IV, GSI, Kolkata, who will monitor all the technical matters, such as
Monthly progress, FSP, Stage review, Term review, Annual report, Publications, etc. related to
these laboratories. The inter Regional tour approval of officers of these Centres of Excellence
will be approved by the HoD of the respective Region with the concurrence of Dy. DG & Head,
Mission-IV.

The list of laboratories under these three centres is tabulated below:

CENTRE KOLKATA BANGALORE FARIDABAD


Laboratories 1. Central Petrological 1. Isotope Ratio Mass 1. Polar Studies
Laboratories Spectrometer Laboratory Division
2. Palaeontology Division-I 2. X-Ray Sequential 2. EPMA Laboratory
3. Palaeontology Division-II Spectrometer laboratory 3. Petrology
4. Geochronology & Isotope 3. XRD Laboratory Laboratory
Geology Division 4. Petrology Laboratory 4. XRD Laboratory
5. Gemmology Laboratory 5. EPMA Laboratory 5. TL / OSL
6. Mineral Physics Division Laboratory
Logistic and HOD, CHQ, GSI, Kolkata Head, Mission-IB, Dy. DG, SU: Haryana,

54
day-to-day RSAS, Bangalore NR, Faridabad
Admn. (Under HOD, SR)
Support

Sd/-
(ए. संुदरामू त /A. Sundaramoorthy)
महा नदे शक /Director General

सं./No._____/126/HRD/COE/2013/20 दनांक/Dated: 11.09.2013


त ल प सचना
ू एवं आवश ्यक कारवाई हे तु अ े षत / Copy forwarded for information and necessary action to:

1. The Secretary to the Govt. of India, Ministry of Mines, Shastri Bhawan, New Delhi
(Kind Attn.: - Shri S. B. Doval, Deputy Secretary, Ministry of Mines).
2. The Addl. Dy. Director General, GSI, ASS/ PSS-P&M, CHQ, Kolkata.
3. The Dy. Director General & HoD, GSI, ER, Kolkata/ CR, Nagpur/ NER, Shillong/ NR,
Lucknow/ WR, Jaipur/ SR, Hyderabad.
4. The Dy. Director General & Head, GSI, M-I/ M-II/ M-III/M-IV/M-V Kolkata/
Nagpur/Hyderabad.
5. The Dy. Director General (P), GSI, CHQ, Kolkata.
6. The Director, GSI, Personnel / Administration, CHQ, Kolkata.
7. The Dy. Director (P&A), Section 19A, GSI, CHQ, Kolkata.
8. The Pay & Accounts Officer, PAO, GSI, Lucknow/ Kolkata/ Bangalore/ Hyderabad.
9. The Deputy Director, Official Language, GSI, CHQ, Kolkata.
10. The P.S. to the Director General, GSI, CHQ, Kolkata.

Sd/-
(ए. संुदरामू त /A. Sundaramoorthy)
महा नदे शक /Director General

55
Annexure –IV

/ GOVERNMENT OF INDIA
/ Geological Survey of India
27, / 27, J.L. Nehru Road
/ Kolkata-700016
./No._____/006/HRD/SAG (GL)/2013/20 /Dated: 04.05.2013
/ OFFICE ORDER

Considering the HPC Recommendations and functional requirement the following


assignments are made for effective discharge of official duties.
The Dy. Director General (PSS-P&M), Geological Survey of India, CHQ, Kolkata will
supervise the work of Planning & Monitoring Division, CHQ, Kolkata. In addition, Dy. Director
General (PSS-P&M) will directly supervise the work of the following Divisions, viz. Science Policy
& Coordination, International Co-operation, Geoscience Partnerships and Commercial
Operations at the Camp Office of the Director General, GSI at New Delhi. The officers posted in
the above Divisions at DGCO will continue to be under the administrative control of Dy.
Director General/ Director-in-Charge, DGCO, New Delhi.
The work related to IGC Secretariat and Geoscience Advisory Council (GAC) will also be
supervised directly by Dy. Director General (PSS-P&M), CHQ, Kolkata.
The Dy. Director General/ Director-in-Charge, DGCO, New Delhi will look after the
matters related to CGPB Secretariat, Quality Management Cell, APAR & Cadre Management Cell
and all day-to-day works of DGCO, GSI, New Delhi under the overall supervision of Dy.
Director General (PSS-P&M), CHQ, Kolkata.
The officers working in other Projects viz. Advanced Spatial Data System, Landslide
Hazard Information Management (LHIM) and Engineering Project Evaluation (EPE) will report to
the respective National Mission Heads through the Dy. Director General/ Director-in-Charge,
DGCO, New Delhi, besides the Dy. Director General (PSS-P&M), CHQ, Kolkata.
This order issues in supersession of all previous orders and comes into effect
immediately.

Sd/-
(ए . /A. Sundaramoorthy)
/ To /Director General

..................................................
/ Dy. Director General/ / Director-in-Charge,
षण / Geological Survey of India,
..............................................

56
./No.________/006/HRD/SAG(GL)/2013/20 दनांक/Dated:
04.05.2013
यक / Copy forwarded
for information and necessary action to:
1. The Secretary to the Govt. of India, Ministry of Mines, Shastri Bhawan, New Delhi
(Kind Attn.: - Shri S.B. Doval, Deputy Secretary, Ministry of Mines).
2. The Sr. Dy. Director General (STSS) & HOD, CHQ, GSI, Kolkata.
3. The Dy. Director General, GSI, ASS/ PSS, CHQ, Kolkata.
4. The Dy. Director General, GSI, RSAS, Bangalore/ ER, Kolkata/ CR, Nagpur/ NER,
Shillong/ NR, Lucknow/ WR, Jaipur/ SR, Hyderabad/ M-IIB (NEnR), Kolkata/ M&CSD,
Mangalore/ PSS, New Delhi/ Geophysics / Chemistry / Finance, CHQ, Kolkata.
5. The Dy. Director General and Head of Mission-I, Kolkata /Mission-II, Nagpur
/Mission-III, Kolkata/ Mission- IV, Kolkata/ Mission-V, Hyderabad (TI, Hyderabad).
6. The Dy. Director General (P), GSI, CHQ, Kolkata.
7. The Director-in-Charge, DGCO, GSI, New Delhi.
8. The Director, GSI, P&M Division/ Personnel/ Administration, CHQ, Kolkata .
9. The Pay & Accounts Officer, PAO, GSI, Kolkata/Lucknow.
10. The Deputy Director, Official Language, GSI, CHQ, Kolkata
11. The P.S. to the Director General, GSI, Kolkata.
12. The Sr. Administrative Officer, Section 19A, CHQ, GSI, Kolkata.
Sd/-
(ए . /A. Sundaramoorthy)
/Director General

57
Annexure –V

PROPOSED PRESCRIBED SHEET FOR FEEDBACK/ASSESSMENT ON SAG LEVEL OFFICER’S


PERFORMANCE POSTED IN THE REGION/NATIONAL MISSION [By the HOD,
REGION/NATIONAL MISSION HEAD (when HOD, Region/ National Mission Head is
also of SAG level)]

1. PERIOD OF FEEDBACK/ASSESSMENT (From – to) -

2. REMARKS ON PERFORMANCE:

i Remarks on the accomplishments of the work plan and unforeseen tasks of


the reported officer

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

----------------------

ii Remarks on outstanding contribution (if any) by the officer reported upon.

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------
58
-----------------------------------------------------------------------

----------------------

iii Remarks on failures (if any) in respect of his work. If yes, please furnish factual
details.

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

---------------------

iv Comments on the ability of officer to properly scrutinize Reports, both in


content and time:

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

----------------------

v Comments on the skill up-gradation needs of the officer?

59
-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

----------------------

2.0 Performance & General Appraisal

#2.1 Performance Appraisal [Scientific & Technical output]

[The weightage of this section (i.e. 2.1) will be 40%.]

Grading Score by- Score by Reviewing


Sl.No. Scientific & Technical output Reporting Reviewin Officer’s
Officer g Officer Initial

A B C D E F

Accomplishment of planned on Scale of 1


2.1.1
work to 10

on Scale of 1
2.1.2 Quality of output
to 10

Fulfillment of scientific/technical on Scale of 1


2.1.3
and/or administrative objectives to 10

Promptness in scrutinizing of on Scale of 1


2.1.4
reports/ presentation of to 10

60
materials and adherence to time
schedule

[2.1.1 + 2.1.2 +2.1.3 + on Scale of 1


III.2.1
to 10
2.1.4 / 4]
#This assessment should rate the officer vis-à-vis his peers and not general population.
Grades should be assigned on a scale of 1-10, in whole numbers, with 1 referring to the
lowest grade and 10 to the best grade.

3.0 Assessment of Personal Attributes (on a scale of 1 to 10)

[The weightage of this section (i.e. 3.1, 3.2, 3.3 & 3.4) will be 30%].

3.1 Intellect:

Grading Score by- Score by Reviewing


Sl. No. Reporting Reviewin Officer’s
ATTRIBUTE Officer
g Officer Initial

A B C D E F

on Scale
3.1.1 Intellect of 1 to
10

on Scale
3.1.2 Overall bearing and personality of 1 to
10

III.3.1 on Scale
[3.1.1 + 3.1.2 / 2]
of 1 to

61
10

3.2 Knowledge in own field

Reviewin
Score by- Score by
Grading g
Sl.No. Reportin Reviewin Officer’s
ATTRIBUTE g Officerg Officer
Initial

A B C D E F

on Scale
Theoretical knowledge/Basic and
3.2.1 of 1 to
advanced concepts
10

on Scale
3.2.2 Professional/Practical acumen of 1 to
10

on Scale
Willingness to learn, enhance and update
3.2.3 of 1 to
knowledge
10

on Scale
III.3.2 [3.2.1 + 3.2.2 + 3.2.3 / 3] of 1 to
10

3.3 Attitude towards work

62
Reviewin
Score by
Grading Score by- g
Sl.No. Reportin Reviewin Officer’s
ATTRIBUTE g Officerg Officer
Initial

A B C D E F

on Scale
3.3.1 Attitude to work of 1 to
10

on Scale
3.3.2 Sense of responsibility and sincerity of 1 to
10

on Scale
3.3.3 Dedication and motivation of 1 to
10

on Scale
3.3.4 Decision making capability of 1 to
10

on Scale
Promptness and capacity to work in time
3.3.5 of 1 to
limit
10

on Scale
Willingness to shoulder additional
3.3.6 of 1 to
responsibility
10

on Scale
[3.3.1 + 3.3.2 + 3.3.3 + 3.3.4 + of
III.3.3 1 to
3.3.5 + 3.3.6 / 6] 10

63
3.4 Behavioral Pattern

Reviewin
Score by- Score by
Grading g
Sl.No. Reportin Reviewin Officer’s
ATTRIBUTE g Officerg Officer
Initial

A B C D E F

on Scale
3.4.1 Initiative and planning ability of 1 to
10

on Scale
3.4.2 Resourcefulness and tact of 1 to
10

on Scale
3.4.3 Self-reliance of 1 to
10

on Scale
3.4.4 Rationality of 1 to
10

on Scale
3.4.5 Originality of 1 to
10

on Scale
3.4.6 Emotional stability of 1 to
10

64
on Scale
Moral courage and willingness to take a
3.4.7 of 1 to
professional stand
10

on Scale
[3.4.1 + 3.4.2+ 3.4.3 + 3.4.4 +
III.3.4 of 1 to
3.4.5 + 3.4.6 + 3.4.7 / 7] 10

4.0 Assessment of Functional Competency (on a scale of 1 to 10)

[The weightage of this section (i.e. 4.1, 4.2 & 4.3) will be 30%].

4.1 Administrative & Managerial Capabilities

Grading Score by- Score by Reviewing

Sl.No. Reporting Reviewing Officer’s


ATTRIBUTE Officer Officer Initial

A B C D E F

Knowledge of laws/rules/procedures/IT
on Scale of
4.1.1 skill and awareness of the local norms in
1 to 10
the relevant area

on Scale of
4.1.2 Leadership quality
1 to 10

on Scale of
4.1.3 Familiarity with Rules & Procedures
1 to 10

4.1.4 Supervision & Guidance on Scale of

65
1 to 10

on Scale of
4.1.5 Strategic Planning & Programming ability
1 to 10

Appraising Ability (officer’s skill and


capacity in evaluating and recording on Scale of
4.1.6
performance of subordinates in an 1 to 10
impartial and objective manner)

on Scale of
4.1.7 Cost/Budget/Time Management
1 to 10

[4.1.1 + 4.1.2+ 4.1.3 + 4.1.4 + on Scale of


III.4.1
1 to 10
4.1.5 + 4.1.6 + 4.1.7 / 7]

4.2 Inter-personal Relationship

Grading Score by- Score by Reviewing

Sl.No. Reporting Reviewing Officer’s


ATTRIBUTE Officer Officer Initial

A B C D E F

on Scale of
4.2.1 Responsiveness to advice
1 to 10

on Scale of
4.2.2 Quality of inter-actions
1 to 10

Ability to assess strengths and on Scale of


4.2.3
weaknesses of team members 1 to 10

Ability to motivate and develop on Scale of


4.2.4
subordinates/ work in a team 1 to 10

66
on Scale of
4.2.5 Capacity to work as team-member
1 to 10

on Scale of
4.2.6 Ability to promote team spirit
1 to 10

on Scale of
4.2.7 Co-ordination & organizing ability
1 to 10

[4.2.1 + 4.2.2 + 4.2.3 +


on Scale of
III.4.2
4.2.4 + 4.2.5 + 4.2.6 + 4.2.7 1 to 10
/ 7]

4.3 Communication Skills

Score by- Score by Reviewing


Grading
Sl.No. Reporting Reviewing Officer’s
ATTRIBUTE Officer Officer Initial

A B C D E F

on Scale of 1
4.3.1 Quality of oral expression
to 10

on Scale of 1
4.3.2 Quality of written expression
to 10

on Scale of 1
4.3.3 Quality of presentation
to 10

on Scale of 1
III.4.3 [4.3.1 + 4.3.2 + 4.3.3 / 3] to 10

5.0 Weighted Score / Overall Score (based on scores as above)

67
[The Reporting Officer will use scores in Column ‘D’ and the Reviewing Officer that
in Column ‘E’ of each Table of Section-III]

Score Score
Weigh
Sl. No. Score Calculation Part Score by Reporting by Reviewing
-tage
Officer Officer

Assessment of Scientific &


L x 0.40
1 Technical output 0.40
=Q
[III.2.1 / 1] = L

Assessment of Personal
Attributes M x 0.30
2 0.30
[(III.3.1 + III.3.2 + III.3.3 + =P

III.3.4 / 4] = M

Assessment of Functional
3 Competency 0.30 N x 0.30 = R

[(III.4.1 + III.4.2 + III.4.3) / 3] = N

III.5.1 Overall Grading/ Score (Q + P + R)

6.0 INTEGRITY (please see note at sl.no. 4.5 under GENERAL GUIDELINES of the
APAR form for SAG level officer)

68
7.0 Attitude towards Scheduled Caste/Scheduled Tribes and weaker sections

of the community) :

8.0 Has the Officer been reprimanded for indifferent work or for other cause
during the period under Report, if so, give brief particulars.

9.0 Has the Officer done any outstanding or Notable work meriting
commendation? Brief mention them.

10.0 Do you agree with the skill up-gradation needs as identified by the officer?

69
a. If yes, indicate how it will benefit the officer and improve his performance:

b. If not, please record your reason for disagreement.

11.0 State of health of the Officer

12.0 Pen Picture of the Reported Officer:

Please comment (in about 100 words) on the overall qualities of the officer (including
areas of strengths and lesser strengths and his attitude towards weaker sections) and
his performance that you feel has not been adequately highlighted through the
attributes and work assessment given above

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

70
…………………………………………………………………………………………………………………

……………………………………………

12.0. OVERALL GRADING [score under column ‘E’ in III.5.1 above] [also see sl.no.

7.0 of GENERAL GUIDELINES of the APAR form for SAG level officer]

On Scale 1-10

Place: …………………………….. Signature of the Assessing Officer

Name in block letters


Date: ……………………………..
…………………………………..

Designation:
…………………………….......................

Official Seal

71
Annexure- VI

PROPOSED PRESCRIBED SHEET FOR FEEDBACK/ASSESSMENT ON SAG LEVEL OFFICER’S


PERFORMANCE POSTED IN REGIONAL MISSIONS [By the respective National Mission
Head]

1. PERIOD OF FEEDBACK/ASSESSMENT (From – to) -

2. REMARKS ON PERFORMANCE:

i Remarks on the accomplishments of the work plan and unforeseen tasks of


the reported officer

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

----------------------

ii Remarks on outstanding contribution (if any) by the officer reported upon.

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

72
-----------------------------------------------------------------------

-----------------------------------------------------------------------

----------------------

iii Remarks on failures (if any) in respect of his work. If yes, please furnish factual
details.

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

---------------------

iv Comments on the ability of officer to properly scrutinize Reports, both in


content and time:

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

----------------------

v Comments on the skill up-gradation needs of the officer?

73
-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

-----------------------------------------------------------------------

3. Pen Picture of the Reported Officer:

Please comment (in about 100 words) on the overall qualities of the officer (including
areas of strengths and lesser strengths and his attitude towards weaker sections) and
his performance that you feel has not been adequately highlighted through the
attributes and work assessment given above

…………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………

Place: …………………………….. Signature of the Assessing Officer

Name in block letters


Date: ……………………………..
…………………………………..

Designation:
…………………………….......................

Official Seal

74
ANNEXURE-VII

75
76

Interesses relacionados