Minutes of the meeting: Audit Tender opening

Venue: Cordaid Nairobi office

Time: 12:00hrs Date 30th November 2015

For Cordaid present

1. Vlora Gojani- Acting Country director
2. Keller Machanja- Finance & Admin. Assistant

Min 1. The meeting begun at 12:03hrs where the audit representatives were ushered into the Directors
Office and when all was settled the tender documents were opened one by one.

Min 2. The envelopes were opened and the tender price read out allowed for all to hear and note down.
The following table gives a summary of the audit company representatives and the respective
readings:
Reimbursable Read out
N Name of Tenderer & tender price
O Tenderer representative Audit Fee Miscellaneous VAT (Incl. of VAT)

1 Kiarie Kangethe Stephen & George 370,000 16,500 59,200 445,700

2 Parker Randall Ruth Oliti 318,000 32,000 56,000 406,000

3 Mbaya & Associates No representative 694,200 25,000 115,072 834,272

4 MGN Njunga Anne Siti 680,000 6,583 109,853 796,436

Totals 2,062,200 80,083 340,125 2,482,408

Min 3. It was confirmed to the representatives that an analysis will be done and the successful bidder will
be informed in writing. Signing of the contract between Cordaid and the successful bidder will be
done anytime between 7th and the 23rd of December 2015 or earlier.

Min4. It was also confirmed for the unsuccessful bidders that they will be informed in writing and the
reasons why the lost the bid.
The meeting ended at 12:12hrs

Confirmed to be a true representation of the discussion held

Name: Vlora Gojani Signature: Date: