Foreword

Fossil fuels, mostly imported, account for 75% of its primary energy. More than 80%
of India’s electricity comes from coal. Ahead of Paris conference, India pledged that
by 2030 coal would generate only 60% of its electricity. Similarly, India is one of the
largest Petroleum importing and consuming country. Excessive consumption of
petroleum products is causing not only burden on Indian economy but also posing
bigger threat of air pollution especially in bigger cities. The most worrying part is that
the import and consumption of petroleum products and coal is increasing at an
alarming rate. Air pollution from burning of petroleum products and coal-fired power
plants includes sulfur dioxide, nitrogen oxides, particulate matter (PM), and heavy
metals, leading to smog, acid rain, toxins in the environment, and numerous
respiratory, cardiovascular, and cerebrovascular effects. Indoor air pollution is also
drawing attention to one of the major causes of death and disease in the world’s
poorest countries. Rural women and children are the most at risk.

In 2015-16, India’s per capita electricity consumption has increased to 1075 kWh from
819 kWh in 2010-11. The per capita consumption has been increasing at an average
of 6% every year. Similarly, India imports almost a million tonnes of LPG every month
to meet rising demand that has been further fueled by the government drive to give
free gas connections to poor women. LPG consumption in 2016-17 rose 9.8 per cent
to 21.55 million tonnes. Of this, 11 million tonnes came from imports. Wastage of
electricity and LPG in households is not only hurting the country’s economy but it is
causing life threatening respiratory problems by increasing air pollution. Therefore, it
is imperative to focus on fuel conservation in this sector.

There is a lot of potential to save petroleum products just by changing the habits of
the housewives and children. Change of cooking habits, particularly in India, offers a
good scope for LPG conservation. Also by adopting electricity saving practices, we can
conserve deleting coal resources and reduce GHG emissions. In view of this, PCRA has
taken the housewives and school going girl students as the priority audience to train
them through their Domestic Workshops and Youth Programs. PCRA’s gamut of
activities includes education of housewives on good cooking habits, educating
housewives and youth on good driving habits, encourage them to use fuel efficient
kerosene and LPG stoves and lighting appliances. PCRA also encourages the use of
alternate sources of energy such as bio-gas, solar heater etc. This Hand book is an
effort in the direction of providing an insight on Domestic Workshop (DW) and Youth
Program (YP), which can be used by the trainers/PCRA officers while conducting such
training programs.

Sumant Kumar
Director(Transport)

1
 Table of Contents

Chapter-1 Objective of the Program.............................................................................................Pg 4

Chapter-2 Scope of work and Methodology

2.1 For Youth Program.........................................................................................................Pg 5

2.2 For Domestic Workshop…………...................................................................................Pg 6

Chapter-3 Training of newly Empaneled Instructors....................................................................Pg 7

Chapter-4 Training Material………………………………....................................................................Pg 8

Chapter-5 Standard Cost Breakup for Youth Program……..........................................................Pg 9

Chapter-6 Standard Cost Breakup for Domestic Program...........................................................Pg 10

Chapter-7 Billing Procedure for DW and YP.........................................................………………….Pg 11

Chapter-8 Instructor Appraisal System..………………....................................................................Pg 12

Chapter-9 Information System Record Keeping……....................................................................Pg 12

2
 Annexures
Program Summary Sheet for the month (Annexure-1).....................................................Pg 13

Activity Report- External Faculty/NGO/DTI (Annexure-2) ...............................................Pg 14

Invoice Format-DW & YP (Annexure-3).................................................................................Pg 15

Self-Certification Format-DW & YP (Annexure-4).............................................................. Pg 17

Program Completion/ Appreciation Certificate-DW & YP (Annexure-5).....................Pg 18

Training Workshop Attendance Sheet-DW & YP (Annexure-6) ......................................Pg 19

Photographs Attachment Format -DW & YP (Annexure-7).............................................Pg 20

Brief Report of Workshop Format -DW & YP (Annexure-8)............................................Pg 21

Instructor Evaluation Sheet -DW & YP (Annexure-9)........................................................Pg 22

Quarterly Appraisal Format of Faculty -DW & YP (Annexure-9)....................................Pg 24

Yearly Appraisal Format of Faculty -DW & YP (Annexure-10)........................................Pg 25

3
Chapter 1: Objective of the program

Ever increasing demand for petroleum products is putting financial pressure on our
national exchequer. With increase in our standard of living, use of petroleum products
is registering a high growth and demand for its out-performing supply to a very large
extent. This has resulted in increasing import bill for these products. Conservation of
the same, therefore, calls for our priority attention. We must educate our future citizen
i.e. students and youth, about energy conservation. With this in view PCRA has been
conducting Youth Programmes for students and youths for last few years so that they
can appreciate and understand the urgent need of energy conservation. Every year
PCRA conducts lots of youth programs in schools, colleges, clubs, community centres,
youth organizations, Oil companies and other relevant institutions etc. around every
part of the country for the students and youths.

It has been seen that financial burden of oil import is even more in the case of products,
such as Kerosene and LPG, which are subsidized. The users of these products are
mostly housewives and girls. Conservation of these products, therefore, calls for our
priority attention. PCRA has established that a savings potential of about 30% of these
products exists. This is possible by incorporating good cooking habits, proper
maintenance and improving quality of appliances. Over and above PCRA have been
helping development of energy efficient appliances like LPG burners, kerosene wick
stoves and wick lamps. To educate the masses and to give conservation a concerted
and scientific approach PCRA have been conducting Domestic Workshops (Save
LPG/Kerosene Clinics) since its inception to reach the masses in the household sector.
As the target audience is very large and diffused throughout the country deployment
of external faculties for conducting large number of Domestic Workshop is very
effective.
The objective of both these programs is to reach a large number of highly diffused
target audiences, engage a large number of external faculties to conduct workshops
on our behalf. The faculties are required to conduct a half-day workshop to propagate
the awareness of oil conservation among the participants.

4
Chapter 2: SCOPE OF WORK & METHODOLOGY

2.1 For Youth Program

1. The faculty should conduct Youth Programmes in schools, colleges, clubs, community centres,
youth organisation, Oil companies and other relevant institutions etc. for conducting the
Youth Programme and prepare schedule thereof.
2. Agreed schedules shall be prepared and forwarded to officer-in-charge in respective area and
any deviation shall have to be informed to him.
3. Faculty should arrange 30 participants for a programme.
4. The duration of the programme should be 4 hours which will include the following activities:
 Inauguration
 Informative speech on efficient use of petroleum products and energy
 Conduct quiz programmes/ painting competitions or essay writing competition or
debate competition as informed by officer in charge in writing.
 Distribution of PCRA free literature
 Showing PCRA VCD`s/DVD`s/OHP
 4 Photographs of each programme
 Distribution of PCRA souvenir among participant.
 Display of banners
 Prize distribution
 Submission of monthly progress report in duplicate along with photographs
indicating the location, no. of participants
 Certification from the Head of the institute where the programme is conducted for
successful completion of the programme.
5. Not more than one programme to be conducted in a day to provide quality.

Who Can Conduct

a. Retired teacher from recognised school/ colleges.
Or
b. Retired oil company officer with requisite knowledge and experience.
Or
c. 1-5 years of experience in social work from reputed organisation (having Graduation
degree in any discipline) except NGOs.

d. Unemployed, with requisite experience (Graduation degree in any discipline).

Selection Procedure
CRC should certify the suitability of the faculty and recommend for carrying out the activity
based on qualification, experience and interview.
PCRA Support
1. PCRA will organise training for the trainers’ programmes for the selected faculties and
demonstrate procedure for conducting Youth Programme (schools and colleges). No
reimbursement of expenses will be admissible to the individual attending the training
programme.

2. PCRA will provide related free literature for distribution

5
2.2 For Domestic Workshop
1. The faculty should contact housing societies, clubs, community centres, and women’s
organisation.
2. LPG dept. of the oil companies and other such organisation for conducting the workshop
and prepare schedule thereof.
3. Agreed schedules shall be prepared and forwarded to officer-in-charge in respective area
and any deviation shall have to be informed to him.
4. Faculty should arrange 30 participants for the workshop.
5. The duration of the workshop shall be 4 hours, which will include the following activities:-
 Inauguration
 Informative speech on efficient use of LPG and Kerosene and energy conservation in
the households.
 Conduct quiz programme / Painting competition / Essay competition / Debate
competition as informed by Officer-in-charge in writing
 Distribution of PCRA free literature
 Showing PCRA VCD`s/DVD`s /Films
 Four Photographs of each programme
 Distribution of PCRA souvenir among participants.
 Display of banners
 Distribution of prizes
 Submission of monthly progress report in duplicate along with photographs indicating
the location, no. of participants
 Declaration from the party where the programme is conducted for successful
completion of the programme.
6. Not more than one programme to be conducted in a day to provide quality.
WHO CAN CONDUCT

1. 1-5 years of experience in social work from reputed organisation with graduation
degree in any discipline except NGOs (Graduation degree in any discipline).
Or

2. Retired oil company officers with requisite knowledge and experience.

Or

3. Unemployed with requisite experience (Graduation degree in any discipline).

SELECTION PROCEDURE

CRC should certify the suitability of the faculty and recommend for carrying out the
activity based on qualification, experience and interview.

PCRA SUPPORT

1. PCRA will organize training for the trainers’ programmes for the selected faculties and
demonstrate procedure for conducting Domestic workshop (Save LPG/Kerosene
Clinic). No reimbursement of expenses will be admissible to the individual attending
the training programme.

2. PCRA will provide related free literature for distribution.

6
Chapter 3.0
Training of newly empaneled Youth Program/Domestic Workshop Instructors
a) PCRA officer will provide all the information about training methodology, class

room presentations, leaflets, brochures, VCDs/ DVDs/ wall posters, faculty

performance assessment procedure and billing procedure in one day to the

newly empaneled instructor.

b) Newly empaneled instructor will also undergo 6 days on the job training with
existing empaneled training Instructor. During this period the concerned PCRA

officer will also be present for initial two days and ensure that effective learning

is being provided to the new Instructor.

c) Faculty’s Performance assessment of initial two programs will be done by PCRA

officer and report to be submitted in the format as per Annexure-9.

7
Chapter 4.0: Training Material

4.1 PCRA Pamphlet

Corporate Profile
Single page leaflet for Domestic Sector
Poster - Story of Oil (All about oil)
Poster - Cooking Gas
Leaflet for Children for Urban area
Leaflet for Children for Rural area
Poster - Hello friend

4.2 PCRA Movies

Film on Youth Program and Domestic Workshops will be given to all the
instructors which is to be shown to participants during the training program.

4.3 PCRA Presentation

Presentation on Youth Program and Domestic Workshops will be given to all

the instructors in both English and Hindi and same is also uploaded on PCRA
website. These presentations are amended time to time as per requirement.

8
Chapter 5.0: Standard Cost Breakup for Domestic Program

Valid till: Next Revision

COST BREAK UP FOR DOMESTIC WORKSHOP (1/2 DAY)

S.N ITEM Rates
o Qty Rate PCRA Expenditu Total
Supplied re by Expenditu
Items NGO/Ext. re
Faculties

1 Flex Banner 6' X 3' * 1 900 0 900 900

2 Photographs (post card size) on self certification# 4 20 0 80 80
3 Memento to be provided by PCRA 1 750 750 0 750
4 TV/DVD /OHP hire charges is applicable or 50% on self certification# 1 800 0 800 800
5 Aprons for prizes 30 100 3000 0 3000
6 Ball Pens with PCRA message engraved for quiz. 30 20 600 0 600
7 Quiz papers (for written quiz) xeorx charges 30 3 0 90 90
8 Tea and snacks # 30 50 0 1500 1500
9 Honorarium (Including local Travelling & Incidental charges ) LS 1800 0 1800 1800
10 Round Trip ** 1 1575 0 1575 1575
11 DA (for outstation travel only)@ LS 600 0 600 600
12 Liningup expenses related to pre visits on self certification
LS 800 0 800 800
Miscellaneous expenses on self certification
TOTAL - 4350 8145 12495.00

* One Flex banner will be used for the whole year's program of a faculty.External Faculty shall make a Flex banner approved by
PCRA and amount limited to Rs 900/- only shall be reimbursed against submission of bill.
# Photographs to clearly show the banner/TV/DVD/OHP , the participants and the prize distribution and participants having snacks to
support
All Cash Memoes in original are to be submitted for claims for Tea & Snacks
the expenditure
incurred
@ DA is payable for Outststion travel only (Outstation travel : 8KM Beyond city/municipal limits) & 50% for Local workshop
** 1. In case of train (3 tier ac) / delux bus - actual fare would be reimbursed on submission of bills not limited to Rs. 1575/-
2. In case of travel by car - the faculty would be reimbursed @ Rs.10.50/- per km subject to maximum limit of Rs.1575/- (round trip)
3. 2 Wheeler rate @ 3.5 /km

9
Chapter 6.0: Standard Cost Breakup for Youth Program

Valid till: Next Revision

S.No ITEM Rates

Qty Rate PCRA Expenditure Total
Supplied by NGO/Ext. Expenditur
Items Faculties e

1 Flex Banner 6' X 3' * 1 900 900 0 900

2 Photographs (post card size) on self certification# 4 20 0 80 80
3 Memento to be provided by PCRA 1 750 750 0 750
4 TV/DVD /OHPhire charges is applicable or 50% on
LS 800 0 800 800
self certification#
5 Ball Pens with PCRA message engraved for quiz. 30 20 600 0 600
6 Trophy set for I, II, III (for quiz) 1 600 600 0 600
7 Certificates(for quiz) 30 15 450 0 450
8 Tea and snacks # 30 50 0 1500 1500
9 Quiz papers (for written quiz) xeorex charges 30 3 0 90 90
10 Honorarium (Including local Travelling & Incidental
LS 1800 0 1800 1800
charges )
11 Round Trip ** 1 1575 0 1575 1575
12 DA (for outstation travel only) LS 600 0 600 600
13 Liningup expenses related to pre visits on self
certification
LS 800 0 800 800
Miscellaneous expenses on self certification
TOTAL 3300 7245 10545.00

* One Flex banner will be used for the whole year's program of a faculty.External Faculty shall make a Flex banner approved
by PCRA and amount limited to Rs 900/- only shall be reimbursed against submission of bill.
# Photographs to clearly show the banner/TV/DVD/OHP , the participants and the prize distribution and participants having
snacks
All CashtoMemoes
support in
claims for are
original Teato& be
Snacks
submitted for the expenditure incurred
@ DA is payable for Outststion travel only (Outstation travel : 8KM Beyond city/municipal limits) & 50% for Local workshop
** 1. In case of train (3 tier ac) / delux bus - actual fare would be reimbursed on submission of bills not limited to Rs. 1575/-
2. In case of travel by car - the faculty would be reimbursed @ Rs.10.50/- per km subject to maximum limit of Rs.1575/-
(round trip)
3. 2 Wheeler rate @ 3.5 /km

10
Chapter 7.0: Billing procedure and attachment for DW and YP

7.1 Monthly Summary Report

A monthly activity report (summary) has to be submitted by the faculty along
with the bill. The format for the activity report is given as Annexure-1.

7.2 Activity Report

An activity report (summary) has to be submitted by the faculty along with the
bill. The format for the activity report is given as Annexure-2.

7.3 Invoice
Invoice of the Domestic Workshop and Youth Program need to be submitted
in the format attached as Annexure-3 and Annexure-4 respectively.

7.4 Self-Certification Format

A self-certification format to be given by faculty along with the bill. Format is
attached as Annexure-5.

7.5 Program completion/Appreciation certificate

A program completion certificate need to be attached by the faculty. The
certificate is to be on the letter head of the organisation where the program has
been conducted and also is to be signed by the concerned authority of the
organisation. A specimen of the certificate is enclosed as Annexure-6.

7.6 Attendance sheet

Attendance Sheet of each program need to be maintained as per Annexure-7
and has to be submitted with the invoice.

7.7 Photograph
4 nos. of good quality photographs to be attached with the bill in the format
attached as Annexure-8.

7.8 Hotel Bill, Flex Bill, Transportation bill etc.

All bills in original need to be submitted along with the invoice.

11
Chapter 8.0 Instructor Appraisal System

8.1 Program wise Feedback format Annexure-9

8.2 Quarterly Appraisal format Annexure-10
8.3 Yearly Appraisal Format & Incentive Annexure-11

Chapter 9.0 Information System Record Keeping

Faculties are required to send the report of the program on daily basis to their
respective SROs and FEs, who will submit the report on PCRA portal under FLAMES.

12
 Annexure-1

Program Summary Sheet for the month

Name of the Activity:

Work Order No. and Date:

Total No. of Programs No. of Completed Programs No. of Programs Left

Allotted

Sl. No. Place of Activity City / District / Date No. of Amount

State/ Pin Code No participants Claimed (Rs.)

13
 Annexure-2

Activity Report- External Faculty/NGO/DTI

Name of the Region/SRO: ………………………………...Date:…………….……

Name of Activity: …………………………………………………………………..…..

Name of Faculty: …………………………………………… Venue: ……………….

Address & Phone No. : …………………………………….W.O. No. : …............

Sl. No. Description Remark

1 Completion Certificates

2 Feed Back Form

3 List of Participants

4 Photographs

5 Appreciation Letter

Enclosures: as above

Signature
Date Name

Note - 1) The Activity Report shall be retained at R.O. Level

2) The Activity Bills shall be forwarded to Additional Director (Finance) for

release of payment duly verified by field officer/RC/CRC.

14
 Annexure-3

Invoice Format - DW & YP

Name of the Region/SRO : ………….. Date: ……………………….

Name of Activity : …………………………….… W.O. No. : ..................

Name of Faculty : …………………………………. Venue: ......................

Address & Phone No. : ............................................................................

Claim Bill Details:

Sr. Description Bill/ Cash Memo Qty. Unit Total

No. Self-Certification (No.) Rate Amount
Claimed
1 Flex Banner 6x3' Bill /cash memo
2 photographs (Post Card Size) Self -
Printed certification
3 TV/DVD player hire charges is Bill /cash memo
applicable
4 Tea and snacks Bill /cash memo
5 Quiz paper (for written quiz) Bill /cash memo
Xerox copy
6 Honorarium (Including local Self-Certification
Traveling & incidental Charges)

7 Round trip- (Km must be (Ticket No. & Toll

mentioned ) tax receipts)
8 Daily Allowance (DA) Self-certification

9 Lining up expenses related to pre Self-certification

visits on self-certification
10 Miscellaneous Expenses on self- Self-Certification
certification
Total

Amount (In Words) …………………………………………….………………………

15
This is to certify that above claim is true to the best of my knowledge and claimed
based upon attached Cash-Memos / Self-Certifications as per work order.

ह ा र / Signature

Verified by: Enclosures: Cash Memo/Bill (In Nos.): Date………

Officers Name:………………………

RC CRC

HOD (Finance)

16
 Annexure-4

Self-Certification Format – DW & YP

I, ……………………. hereby certify that I conducted Domestic Workshop / Youth Programme

Exhibition at ………………… during the period from ………………… to …………..…

Claimed:

1. Honorarium Rs. …………

2. D.A. Rs. …………
3. Lining up expenses Rs. …………
4. Transportation charges Rs…………..
5. Misc. expenses Rs. …………
6. Photographs Rs…………..
8. 50% Hotel Charges Rs………….

Date :

Place :

(Signature of External Faculty)

Name :

Strike out which ever not applicable

17
 Annexure-5

Program Completion / Appreciation Certificate – DW & YP

Letter No. DT: xx/xx/xxxx

APPRECIATION LETTER

We would like to thank Mr./Ms. -----------------, who came here to our Premises
(Name and Address) and gave us his/her valuable contribution towards Fuel
Conservation. He/She also gave valuable safety tips on handling of LPG cylinders and
gas stoves. During training period, we observed that his/her training skill is excellent
and he/she has adequate experience to conduct this type of training programs, which
is easily understood by the audience. The whole training program was well planned &
the presentation to the housewives was found excellent. No doubt the women of our
society will be benefited by this program which will lead to the conservation of fuel on
day to day basis. We appreciate his/her knowledge sharing on fuel efficient cooking &
awareness on petroleum conservation.

We will definitely propose his/her name to conduct such type of training programmes
to others.

Name and Signature

of the
competent authority

18
 Annexure-6

Training Workshop Attendance Sheet-DW & YP

Petroleum Conservation Research Association, New Delhi
Region Location of the Program Date of the Program From: To:
Name of SRO/FE Nos. of Participants
Faculty Contact
Name of the Faculty Faculty Email Id No.

Class Profession
Name of the (in case of Youth (In case of domestic Email Address If any Mobile No.
Sr. No. Participant Program) Program) of Participant (Optional) Signature
1
2
3
4
5
6
7
8

Name and Signature of the Faculty Name, Designation and Signature of the Location Head

19
 Annexure-7

Photographs Attachment Format-DW & YP

Name of the Programme _____________ Date ____________

20
 Annexure-9

Brief Report of Workshop Format - DW & YP

1. कायशाला / िनक की थान

LOCATION OF THE WORKSHOP/CLINIC:

2. े ों (उ िटक कर): घरे लू / यु वा

SECTORS (TICK THEM) : Domestic/Youth

3. संकाय के नाम
NAME OF THE FACULTY :

4. कायशाला की ितिथ
DATE OF THE WORKSHOP :

5. कायशाला का उद् घाटन ारा:

WORKSHOP INAUGRATED BY :

6. ितभािगयों की सं ा (सूची संल ) :

NUMBER OF PARTICIPANTS
(List enclosed)

7. कायशाला की अविध (समय)

DURATION OF WORKSHOP (TIME) :

9. िफ ीिनंग पीसीआरए के िलए इ े माल टीवी/वीसीआर /

TV/VCR/USED FOR PCRA FILM SCREENING :

10. ितभािगयों की िति या

REACTION OF THE PARTICIPANTS :

11. संकाय की िट णी
REMARKS OF THE FACULTY :

(एनजीओ के ह ा र) (संकाय के ह ा र)
(SIGNATURE OF NGO) (SIGNATURE OF FACULTY)

िट िणयां / िट िणयाँ
Remarks/Comments
ितह ा रत करना
COUNTER SIGN

तारीख ( ािधकरण के ह ा र)
DATE (Signature of Authority)

थल: पता
PLACE Address :

संल : फोटो ाफ सं : दू रभाष :

Encl. : Photographs (…….Nos.) Tel. No. :

21
 Annexure-9

Instructor Evaluation Sheet – DW & YP

Training Title: ___________________________ Training Date: _______________

Please choose the rating section on each of the following criteria:

5 = excellent 4 = good 3 = Average 2 = OK 1 = Poor

A) Please Rate instructor on the following:

1. Subject’s Knowledge

5 4 3 2 1

2. Ability to describe ideas and explanation

5 4 3 2 1

3. Ability to fully answer the questions

5 4 3 2 1

B) Your suggestions

4. What did you find the best in the instructor?

5 4 3 2 1

5. What do you want to suggest to improve the instructor?

5 4 3 2 1

C) Please provide your views on the content and structure of training

6. Usefulness of information obtained in training

5 4 3 2 1

7. Structure of the training session (s)

5 4 3 2 1

8. Training speed of the session (s)

22
 5 4 3 2 1

9. Training facilities

5 4 3 2 1

10. Usefulness of Training Content

5 4 3 2 1

11. The training was based on the level of your experience

 Yes  No

If your answer is no, why:

Feedback
12. What did you like most in training?

13. What improvements can be made in the structure, format, and / or material of
training?

Your name: _________________________________ (optional)

Mobile number: _________________________________(optional)

Annexure-10

23
 Quarterly Appraisal Format of Faculty – DW & YP
Average Average
No. of DW Rating No. of YP Rating
Sr. Name of the Marks
Conducted of Conducted of Rating
No. Faculty Obtained
(N1) Faculty (N2) Faculty
(R1) (R2)

Weightage for DW (W1) 50%

Weightage for YP (W2) 50%
Marks Obtained (N1 X W1XR1) + (N2 X W2XR2)

24
 Annexure-11

Yearly Appraisal Format of Faculty – DW & YP

Marks Marks Marks Marks Total
Name of the
Sr. No. Obtained Obtained Obtained Obtained Marks Rating
Faculty
Q-1 Q-2 Q-3 Q-4 Obtained

25
26