PROJECT MANAGEMENT TOOLS

Tool Proprietary/ Initiation Planning Execution Monitoring and Controlling Closing

Open Source
Prince2 Open source The project manager creates Project Initiation Documentation, The project manager The project manager When the project is
Type of software including a comprehensive project plan and baselines for 6 breaks down the project checks progress against the complete, the project
performance targets: time, cost, quality, scope, risk, and into smaller work project brief and make sure manager wraps up
benefits. packages and passes deliverables meet quality and loose threads,
Initiation documents are sent to the project board for approval. them off to team expectations. including
Once the board is confident in the project plan, they give their managers and teams to The project board documentation,
approval once again and work begins. complete. The PM evaluates completed work outcomes, and
oversees the progress of packages, and either reporting.
work packages during approves them or requests
each stage and steps in revisions/changes.
to help overcome between the project
roadblocks or correct any manager and individual
mistakes, if necessary. team members, helping to
Team managers make sure everything goes
coordinate detailed daily according to plan.
work and act as the link.

Six Sigma Open source Define who your Eliminate guesswork and Develop detailed design Insure that the process
Type of software customers are, and what assumptions about what customers for new process. improvements, once
their requirements are for need and expect and how well Determine and evaluate implemented, will “hold
your products and processes are working. Collect enabling elements. the gains” rather than
services – Their data from many sources to revert to the same
expectations. Define your determine speed in responding to problems again.
team goals, project customer requests, defect types
boundaries, what you will and how frequently they occur,
focus on and what you client feedback on how processes
won’t. Define the process fit their needs, how clients rate us
you are striving to over time, etc.
improve by mapping the
process.
PM2 Proprietary Type Define the desired
of sotfware outcomes, create a
business case, define the
project scope, and get the
project off to a good start.
CISCO Open source The Prepare phase
Prepare, Type of software involves establishing the
Plan, Design, organizational
Implement, (business) requirements,
Operate, and developing a network
Optimize strategy, and
(PPDIOO) proposing a high-level
methodology. conceptual architecture,
identifying
technologies that can best
support the architecture.
Assign the project core team,
elaborate the project scope,
and plan the work.
This phase involves identifying
the network requirements,
which are based on the
goals for the network, where
the network will be installed,
who will require which
network services. The Plan
phase also involves assessing
the sites where the
network will be installed and
any existing networks, and
performing a gap analysis
to determine if the existing
system infrastructure, sites,
and operational
environment can support the
proposed system. A project
plan helps manage the
tasks, responsibilities, critical
milestones, and resources
required to implement the
changes to the network. The
output of this phase is a set of
network requirements.
Coordinate the execution of
the projects plans. The team
produces the project
deliverables
This phase involves designing
the network according to the
initial requirements
determined in the Plan phase,
incorporating any additional
data gathered during
network analysis and through
discussion with managers and
network users. The
network design specification
that is produced is a
comprehensive detailed
design
that meets current business
and technical requirements
and incorporates
specifications to support
availability, reliability,
security, scalability, and
performance. This design
specification provides the
basis for the implementation
activities.
Throughout the projects
duration, monitor and
control all project work and
management activities.
Monitor project variables,
measure progress, manage
changes, address risks and
issues and identify
corrective actions as per
the project’s needs.
The Operate phase involves
maintaining network health
through day-to-day
operations. The fault
detection and
correction, and
performance monitoring
that occur in daily
operations provide initial
data for the network
lifecycle’s
Optimize phase.
Scrum There are some  Create Project  Create User Stories  Create Deliverables  Convene Scrum of  This phase
open-source Vision  Approve, Estimate,  Conduct Daily Standup Scrums emphasizes
and proprietary s  Identify Scrum and Commit User  Groom Prioritized  Demonstrate and on delivering
oftware packages Master and Stories Product Backlog Validate Sprint the Accepted
for Scrum Stakeholder(s)  Create Tasks  Retrospect Sprint Deliverables
 Form Scrum Team  Estimate Tasks to the
 Develop Epics  Create Sprint customer
(Development Backlog and
history) identifying,
 Create Prioritized documenting
Product Backlog , and
(Checklist) internalizing
 Conduct Release the lessons
Planning learned
during the
project.